business kit manual training presentation

7/28/2019 Business Kit Manual Training Presentation

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Business Kit Manual Training

for Advisors


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Table of Contents

Achievers Guide

Part A: Setting the Scene

Part B: Running a BEES Company Appendices

16-Apr-13 2Brunei Entrepreneurship Education Scheme


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Achievers Guide

Introduction to BEES

Company Concepts

Sequence of Events Shares

Regular Meetings

Liquidation



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Introduction to BEES

Purpose of BEES?

The role of BEES Advisers

The Business Kit



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Purpose of BEES

Providing Practical Experience to learnbusiness

Understand business process

Principles of Business

Self Discovery

Teamwork Build Enterprising attitudes and mindsets



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Roles of BEES Adviser

Counsel and Guide

NOT to Lead and Direct

Allow Achievers to make mistakes NOT to solve it for them



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The Business Kit

Contains Forms and Documentation

To ensure smooth running of BEES

IF it doesnt FIT, improvise



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Company Concepts (ACH 2)

Legal Structure

Sole Proprietor

Partnership

Cooperatives

Sendirian Berhad / Private Limited



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BEES Company CompanyStructure (ACH4)

Shareholders

Board ofDirectors

ManagingDirector /

CEO

Secretary Finance ProductionSales andMarketing

HumanResource

Research andDevelopment



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Sequence of Events

(ACH9 and B-15)

16-Apr-13 Brunei Entrepreneurship Education Scheme 10


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Initial meeting with advisers

Formulate objectives

Consider possible products and companyname

Decide regular meeting tie and location

Discuss capitalisation

Issue share books

Week 1



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First General Meeting Decide on company name

Select product(s)

Elect Chairman/Managing Director andremain executive directors

Organize executives to carry out MarketResearch

Administration complete companyregistration documents and opening bankaccount

Week 2



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Decide product prototype, production plan,target market, pricing, agree salaries

Administration documents to be completed

and sent to BEES secretariat e.g.Memorandum and articles, companyregistration, list of machinery or tools,

advisers record, tenancy agreement

Week 3



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Business Plan

Health and Safety at work

Agenda for first board meeting to bediscussed

Notice of board meeting is posted on

Notice board Sales of Shares

Production Starts

Week 4



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First Board Meeting

Copy of memorandum and articles ofassociation and certificate of incorporationposted on notice board.

Trading Commences

Week 5



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Opening Meeting

Administration and production

Shop Floor Work Closing meeting

Week 6 till Week 15



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Board Meetings

Monthly management information

Monthly



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Board Meeting

Date set for Winding Up

Run Down of Stocks Planned Liquidation Procedure Initiated

Week 16



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Disposal of Fixed Assets

Disposal of raw materials, stocks& work inprogress completed

Stocks of Finished Goods Cleared

Week 17



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Reports to shareholders & final accountdrawn up

Liquidation report Issued

Discussion of disposal of trading surplus (ifany)

Week 18



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Declaration of Dividends

Allocation of dividends to share holders

Taxes and Zakat Paid Reports & Accounts adopted and

circulated to members

Letters of Appreciation

Week 19



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Bank Account close

Final General Meeting

BEES ends

Week 20



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Shares

Price of Shares is $2.00 each

Max authorize capital is $1,000

Each achiever must be a shareholder Max Shares per person is 25 Shares



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Regular Routines

Weekly Meetings

Short opening and closing

Opening check and update plan, coordinate

admin and production

Closing to consider work completed andcompare with original plan

Monthly meeting to formally receiveprogress.

Half year board meeting



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Possible Operational Problems

Cash flow or lack of it

Overtrading



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To avoid problems

Do not take on business that will stretchresources

Try and obtain credit from suppliers of raw

materials Establish the credit worthiness or

prospective customers

Just in Time vs Just in Case Do not rely on one major customer



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Liquidation

Set Date Agreement Section directors draft

report

Remaining Assets todispose Outstanding invoices &

customers Final payments of

salaries and commission

Accountant produce Profit

& Loss BOD discuss bonus and

returns Close account

Letters of appreciation toadvisers/teachers,assistance

Review experience andLessons learnt



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Final meeting

Invite all participants and shareholders

Review the experience gained

Discuss the Many Lessons Learned



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Part A: Setting the Scene

Guidelines for Achievers


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Functions, Roles andResponsibilities



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Board of Directors

Set Targets, plans and timescales

Agree staffing and resources

Communication and Coordination

Determines financial returns Remuneration to employees

Dividends to shareholders

Maximized profits, minimize costs Devise effective organizational structure



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Managing Director/ Chairman

Elected by the Board

May be the same or separate

MD ensures that investment ofshareholders

Ensure resources are allocated effectively

Bear the ultimate responsibility forcompany activities



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Company Secretary

Memorandum and articles of association

Legal compliance

Keep company records Agenda and Meeting notices

Formal minutes of meetings

communication



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Finance Director/ Accountant

Record financial data

Report financial information

Budgeting and Control Costing, break even and pricing

Workout Example



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Human Resource Director

Keep Records of employees

Recruiting and training staff

Health, Safety, and Security Recognizing and Dealing with personal

factors



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Production Director

Organize to provide goods or services

Product design and engineering

Stock and inventory Quality control

Training and Safety

Industrial employee relations



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Marketing Director

Market Research

Feedback on improvement for productsand services

Discuss distribution methods

Forecast sales

Works with sales teams



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Sales Director

Locate and sell to customers

Plan and implement sales targets

Sales training Stock control

Promotion and advertising

After sales service



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Part B: Running the BEESCompany

Initial Meeting

First General Meeting

Company notice board Agenda for first General meeting

Share books

Payment of Registration fee Business plan



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Initial Meeting (informal)

Advisers start the meeting(assign a temporary secretary) Introduces BEES, themselves, their roles Ask achievers to introduce themselves, interests and

aspiration

Decide the time and day for weekly meetings, location ofnotice board

Discuss role of business within economy Discuss organization roles and responsibilities Ask achievers to share their strengths and weaknesses,

role, Discuss business name, products and objectives,



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First General Meeting(Adviser)

Elect a chairman who will be appointed MD Not necessarily the most popular or the most willing

Identify the most suitable person for their post All members may nominate themselves

Contested positions may present themselvesbefore casting of votes

Once all positions are filled, post it on companynotice board

HANDOVER meeting to NEW CHAIRMAN



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First General Meeting(Achievers Chairman )

Officially elect the Company secretary Officially appoint the executives

Finance, production, marketing, sales, r&d, HR,etc

Total and position is up to achieversAssistants to positions may be appointed

Discuss Business Plan (market, products, operations) Shares



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The Company Notice Board

Discussed as early as possible

Should be prominent, seen by allinterested parties

Posted

a copy of Rules of Procedures at Meetings

A copy of completed memorandum and

articles of association



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Share Books

Read rules and regulation in appendix 1

WEAR achiever card when selling shares

Secretary maintain record on form sec/5


Payment of company


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Payment of companyregistration fee

Registration fee is $10 and payable to theBEES secretariat upon submission of the

Articles of Association



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Regular Routines

Weekly meetings

Company Diary of events

Opening meeting

Production and administration

Formal control and reporting mechanisms



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Possible format of meetings

Chairman calls meeting to order Secretary records the names of those present Secretary reads minutes of previous meetings. Chairman

asks those present to confirm they are true. Chairman signs. Chairman asks for other matters. Followed by immediate

discussion, and decision; or to be discussed later. Various BRIEF reports are presented or discussed. Chairman

invites Q n A. Chairman Enquires any other business which requires

attention

Meeting adjourned



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BRIEF Reports

MD makes general statement

Financial Report from Accountant

Sales achievement from Sales and Marketing

Manager Production achievement from Production

Manager

Other ReportsAchiever attendance, motivation, safety, and

disputes



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Half year board meeting

Special board meeting

May be done in may

To deal with

Resignation of all executives

The election of new executives

All are eligible for election to the variousexecutive positions.



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Closing down the company

Initial liquidation

Intermediate procedures

Closing liquidation procedures



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Appendices

Appendix 1 Rules and Regulations

Appendix 2 Banking Procedures

Appendix 3 Rules and Procedures Appendix 4BEES Convention

Appendix 5 The Business plan Template


Appendix 1


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General

Health & Safety

Membership

Board of Directors and Meetings

General Meetings

Financial

Miscellaneous

Banking procedures

Appendix 1 Rules and Regulations



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BEES Company are registered with BEEssecretariat

The MAA do Not have legal force, but must

be treated as formal documents, they may beamended by 2/3 votes

Shares must be limited to friends and

acquaintances School work must always come first

General



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Advised to wear old and sensible clothes forproduction purpose

Insurance may be invalidated if neglected Know location of telephones and first aid kits List any tools and equipment used in

manufacturing Not recommended to produce fresh food

stuffs or resell unbranded goods forconsumption

Health and Safety



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Limited to active participants Should be Between 13 and 16 yrs. Full-time students of the school Each achiever MUST own at least 1 share, but no

more than 25. Absence of 3 successive meetings shall automaticallyforfeit membership and board directorship

Any member maybe dismissed by 2/3 votes Each shareholder is entitled to 1 Vote Achievers Minimum attendance of 80% are given

certificates.

Membership


Board of Directors and board


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Quorum is of board Board meetings shall be held monthly Special meetings may be called by chairman

or at least 3 directors Executives are elected during initiation and at

mid-term Decision of board are made by a majority

vote Chairman is tie breaker

Board of Directors and boardmeetings



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Failure to repay share capital reverts to educationcharity

Salary can be paid by hourly, daily, or attendance ratebasis which is decided by bod

Liquidation report must be drawn at the end of period Corporation tax and zakat is sent to bees Surpluses may be distributed as dividends Proportion of profit allocated to Dividends SHOULD be

limited to 25%.

Financial



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The word Sdn Bhd must not appear in companyname

Regular meeting date and location must beestablish

Business should not commence until registration iscompleted Do not infringe any local laws If any equipment is hired, a reasonable charge

must be levied for its use If doubt exists, contact BEES secretariat

Miscellaneous


Appendix 2


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Currently no procedures

Teacher in Charge is the Bank

Opening accounts

Closing the Accounts

Appendix 2 Banking Procedures


Appendix 3 Rules of


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All business activities controlled by the the electedBoard

Company Secretary must put a notice of meeting5 days before it is to take place

All meetings should take place during regularscheduled hours

Chairman is responsible of orderly conduct ofmeetings,

Secretary will record names of present and takeminutes

Appendix 3 Rules ofProcedures of Meetings


Agenda of Board Meetings


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MUST include following items

Minutes of last meeting

Matters arising

Reports of Directors

Any other urgent Business

Decision on matters shall be decided by

majority present, Chairman is the tie breaker

Agenda of Board Meetings


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Company Annual Report Reports form executive directors

Final Profit and Loss Account, Balance Sheet andLiquidation Report

Lessons learnt What could have been done differently

What would happen in the future

Organization Chart Report submitted to BEES Secretariat

Appendix 4 BEESConvention


Appendix 5


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Products and Service

Market Research

Market Strategy

Organization

Operations

Financials

Appendix 5Business Plan

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