Business Analysis and Requirements Project

Thanks for joining us!

Agenda

• The project – defined• How are you part of discussions?• What have we discovered?

Introductions

Chelan,Nissa Burger

Cowlitz,Kris Swanson

Island,Michele Reagan

Pierce,Mike Rooney

King,Dale Hartman

Spokane,Mike McLaughlin

State,Stuart Holmes

Project Manager,Stephanie Goebel

Quest IS Service Manager,Sean Fahey

The project - approach

1. Inventory current processes and systems… • We’ll review our findings with you in a few minutes

2. Document business requirements based upon our current processes… • Review this documentation on the project portal

3. Assess and document our vision of the future… • We’ll talk with you this afternoon about how we incorporate your vision

4. Estimate timeline and cost for our vision of the future… • QuestIS will help us with this

The project - myth or fact?

Myth 1: We already know what type of system we want

Myth 2: In the future system, some data entry will be done at the state level

Myth 3: The goal is to have all counties on the same system

FACT: We want a Washington Solution

The project - goal

“Identify requirements for a modernized statewide elections system.”

The project - stakeholders• County Auditors

• Elections Administrators

• Voters• Voters living with disabilities• Minority language voters• Military and overseas voters• Young voters

• Media

• Legislators

• State Agencies

• Candidates, Political Parties, Campaign Consultants

• Academic Institutions & Research Organizations

• Privacy Advocates

• Open Source Consortiums

• Civic Engagement Organizations

• PEW

• FVAP

• ERIC

The project - team

Subject Matter Expert

Wendi Mott

Subject Matter Expert

Kelly Sprague

Business Analyst

Rick Petrecca

Business Analyst

Kristin Arabally

Subject Matter Expert

James Darragh

Business Analyst

Matt Hazard

Architect Mike Cameron

DBA Kevin Reid

Sr. Developer Cory Biggs

Steering Committee

TechnicalElection

ManagementVote by

MailVoter

Registration

Quest SDM Sean Fahey

State PM Stephanie Goebel

Quest PM J im Stewart

The project - scope

• What’s IN• VRDB, VRDB Admin• WEI modules: MyVote, OLVR, Candidate Filing, OVG, MyBallot, WEI Admin• County EMS• County Online Ballot Delivery• Election Night Reporting

• What’s OUT• Tabulation

2015 2015Mar Apr May Jun Jul Aug

Project StartMar 3

Deliver Current ProcessesJun 9

Deliver Future VisionJul 24

Project CloseAug 31

Project KickoffApr 13

WSACA Elections Conference

Jun 10 Final Presentations

Aug 24

Mar 3 - Mar 3121 daysInitiation

Mar 23 - Apr 3029 daysDiscovery

Apr 13 - Jun 1245 daysEvaluate Current Processes

Jun 16 - Jul 3134 daysAssess Future Vision

Jul 27 - Aug 3126 daysFinal Delivery

Mar 3 - Aug 31Project Management

130 days

Project Timeline

During the next four weeks

• We need to talk with you regarding your visions of the future.• In-person meetings?• Conference calls?• Surveys?

What have we discovered? ….Did we get it right?• WEI Online Candidate Filing• True or False? We believe the online candidate filing module is an

excellent tool.TRUE2015 Filing, from WEI Admin (via OSOS)

Counter County Filing Mail Online Online County Special Delivery

975 11 151 11 2423 3

27% <1% 4% <1% 68% <1%

What have we discovered? ….Did we get it right?• WEI Online Voters’ Guide• True of False? Most counties only produce an online guide.

TRUEEstimates from OSOS

Combined w/State for Voters’ Pamphlet (2015)

County VP (estimated)

Online Only

11 3 25

What have we discovered? ….Did we get it right?• WEI, State-Hosted Websites• True or False? Most counties have their own websites.FALSEWEI Websites, provided by OSOS

WEI, State-Hosted Websites County Hosted Websites

27 12

What have we discovered? ….Did we get it right?• VRDB• True or False? For the most part, local election administrators are

happy with how VRDB is working?

TRUEWe believe the answer is true, but there’s room to improve.

What have we discovered? ….Did we get it right?• Voter Registration• True or False? The majority of voter registrations we process are

paper forms.

FALSEVoter Registration Method 2014, provided by OSOS

Agency-based

Federal Card

Mail DOL-Motor Voter

Online Other Reg Drive Unknown Walk In

5,791 1,678 38,638 173,706 31,503 1,087 16,505 471 7,307

2% 1% 14% 63% 11% <1% 6% <1% 3%

What have we discovered? ….Did we get it right?• Voter Registration• True or False? The majority of counties are satisfied with their current

local voter registration system.TRUEBased on a recent OSOS survey out of 27 respondents

Satisfied or somewhat satisfied Very Satisfied

9 18

What have we discovered? ….Did we get it right?• Ballot Design• Interesting information…

Tabulation Vendor Dominion ES&S Hart Dom-Assure

Registered Voters 1,013,734 536,166 1,184,421 1,170,638

% of Voters 26% 14% 30% 30%

What have we discovered? ….Did we get it right?• Election Centers• True or False? The majority of counties only open one voting center –

that voting center is at the Elections Division location.

TRUEWe believe only a few of the larger counties open more centers.

What have we discovered?

….Did we get it right?

Thank you

• You’ll hear more from us soon• Interested in the finer details of our work? Visit the project portal• Questions or concerns not addressed today? Email or call

Contact lists available at the exit