BUSINESS ADMINISTRATION DIVISIONDIVISION MEETINGMonday, September 17, 2001Board Room, 12:00 p.m.

PRESENT: Jerry Baker, Lyubov Braga, Darlene Carlson, Al Clinton, Gail Dalton, Paul Duernberger, Debbie Fischer, Sue Geisler, Jeanine Ghighi, Carol Henderson, Jim Jory, Dan King, Lynda Knight, Ron LaFreniere, Marcia Liaw, David Mattens, Sylvia Orr, Sally Rollman, Russell Rosco, Arline Schubert, David Starr, Phyllis Topham, Karen Toreson

ABSENT: Carla Hogan, Susan Kolwitz, Robert Shields

Welcome & Introductions – Dr. Sylvia Orr, Dean Business Administration The following new faculty were introduced by Sylvia:

Al Clinton in CosmetologyPaul Duernberger in CISDan King in AccountingDave Mattens in CIS

Sylvia announced that she has been appointed as the Interim Dean in HOPE until that position has been filled. It will probably not be filled until July 2002. Jim Jory has been appointed as an Associate Dean. Jim and Don Schultz, Dean of the Automotive and Manufacturing Technologies Division will be sharing administrative duties in the Business Administration Division with Sylvia during the time she is with HOPE. A handout was distributed listing the administrative duties for each of them in this division.

Shoreline is looking at ways to cut costs for the current budget. One of the ideas they are considering is to merge Automotive and Manufacturing with the Business Administration Division.

ISC Report – Sylvia The college is taking a different stance on class enrollment. The administration will be

stricter about canceling classes with low enrollment and the number of classes being offered. It takes an average of 22 students per 1 instructor for the school to break even. The current guideline for not canceling a class is at least one over half the capacity.

FTE’s are at 82% of target. New students are up 28% but they are taking fewer credits.

Welcome – Dr. Holly Moore, President SCC Holly welcomed everyone back to a challenging year. She talked about the challenges

SCC is facing this year.o The school is now in reserves. She identified the three major causes as

construction, the opening of Cascadia and lack of publicity. Edmonds and Everett CC have around $120,00 for their marketing budget. SCC has only $45,000.

o Over 2/3 of the faulty have been here less than two years. It is important to nurture new faulty.

o The workload for accreditation is a real issue. Holly feels that communication is really important to this institution. She will continue

her “Coffee, Cookies and Conversation.” These meetings are for faculty and staff, not

administrators. She has an agenda and wants us to think about how we would create SCC for the new century. Everyone should have a voice in it.

She really wants to put fun back into this institution.

Funding – Berta Lloyd – Workforce & Economic Development, Prof/Tech Education Perkins dollars are up 15% in allocation. The services provided include curriculum

development and redesign, professional development, retention and tutoring program, childcare and transportation, internship development with stipends to faculty, tech prep, career fair, tech/advising handbook, brochures and advising committee handbook. To apply for funding, check the server.

Accreditation Update – Dr. Carol Henderson, Vice President for Academic Affairs Preparation takes place this year to determine in October 2002 if Shoreline Community

College will be accredited for the next 10 years. The steering committee is looking at the concept of how we get to where we want to

be.o Carol introduced Tim Turner, the student representative. Student government

will have a more detail-oriented questionnaire. Tim said students are a third leg and they often get overlooked. Student Services does not have many resources to reach students. It would be helpful if faculty could give 30-15 seconds to funnel students to them.

o Instructors will do a student satisfaction survey that will be a true random sample from the class schedule. This will allow students to rate Student Services and how important they are to their decision to attend SCC.

o Jeanne Skaare represents classified staff. They are often in a position to see how the processes are working.

There will be an annual look across the country at comparable schools. The meetings will be open. There will be posting of information on the intranet including

drafts of reports. Thursday, October 11, Carol and Jim Jory will have a presentation in the Board Room.

December 10 is the due date for program planning. Report writing will be done at the end of the winter quarter.

TSS Update – Dorothy Cirelli, Director of User Services With the retirement of Fred Watterson this summer, TSS has been reorganized.

Dorothy is now Director of User Services and Gary Kalbfleisch of Systems Support. James Miller is the new phone person. Cathy Reznicek the distance learning specialist moved. Dorothy can be reached at x5802 for help with online classes. Caryl Jacobs can be reached at x5803 for Blackboard.

Dorothy would like to know the direction Divisions are going with their future needs. There is one TSS help line for phones, computers, printers, etc. Phone directories come from PIO. Also, they are online. Dorothy said one of the first priorities is to get older computers updated or replaced. The school is encouraging the use of the intranet to get information to the campus. The

intranet has a form to download and fill out to advertise. TSS should be notified if a laptop purchased in the Division is not working. If there is an emergency in a lab in the evening, TSS will be carrying a beeper.

Someone should respond from home in about 15-20 minutes. The software agreement covers all classrooms, faculty and staff but not students.

Renovation Update – Pamela Rose, Director of Facilities Planning and Operations Pam began her position June 11. Pam said that there is $6.2 million for the 2900 building. In November they will be

recruiting a user group for programming. Realistically, it will be two years before construction begins.

The library is falling behind and costing more than expected. It looks like the elevator will be completed the third week of November.

Other Sylvia commended Debbie Fischer. She spent a lot of time she with high school

counselors and did a lot advising and counseling. There are now two high school programs in Cosmetology. The fulltime class is at capacity and the part time class is only one short of capacity.

Rooms 1515 and 1522 are now smart rooms. Keys to the smart desks are at the office. The 2001-2002 equipment budget has been reduced. Jim and Sylvia will look at other

sources of funding. Jim recommended the division do a modernization plan of each room that looks ahead

five years for our division and programs.o Show three scenarios: 1) best, 2) medium, 3) minimalo What would be the costo Think of the technology from an instructional viewpoint

There was much discussion regarding technology for the future and how to obtain it. It was suggested that we apply now for Perkins money to look at other campuses and businesses.

It was suggested that we take the opportunity to be in contact with Pam Rose and the 2900 building project.

The forms for program planning and assessment are on the intranet.

The division meeting was adjourned at 4:00 p.m.

Minutes recorded by Lynda Knight

BUSINESS ADMINISTRATION DIVISIONFACULTY PLANNING MEETINGFriday, November 30, 200112:30 pm-1:15 pmCentral Conference Room 1020M

PRESENT: Jerry Baker, Jim Braden, Paul Duernberger, Dave Eberhardt, Debbie Fischer, Jack Hanson, Carla Hogan, Dan King, Lynda Knight, Marcia Liaw, David Mattens, Sally Rollman, Russell Rosco, Don Schultz, Robert Shields, Amy Shigley, David Starr, Phyllis Topham, Karen Toreson

ABSENT: Al Clinton, Jim Jory, Susan Kolwitz, Ron LaFreniere, Sylvia Orr

Facilities – Jack Hanson Jack discussed Shoreline’s Plan for Information Technology that was developed by the

IT committee in 2000-01. It was requested that it be put on the X drive. Bob Shields surveyed faculty, staff, and technology last year when he was on the committee to fine out where we think we want to go, what we need, and to prioritize. There was wide participation then, but broader participation from the divisions is still needed. There will be revisions from year to year. The plan is already moving SCC forward in these ways:

o Security – desktops not brought down by viruses, etco Student classroom labs are being updated.o Off hour access – TSS will manipulate schedule for better coverage in the

morning and eveningo Web service given high priorityo Help desko Advance planning - looking for best way to implement Office XP

Karin Roberts will be the new distance learning person. She will be here half time and at the Puget Sound Center halftime. She will be located in the training room next to Dorothy Cirelli.

Jack said that students have expressed a willingness to use some of their funds that have been collected from the universal fee toward SCC’s instructional computer labs.

Curriculum Committee Representative – Marcia Liaw Marcia will commit to representing the Business Administration Division on the

Curriculum Committee for one year. April 15, 2002, is the deadline for all changes for the 2002-2004 college catalog. MCO’s need to be approved during Winter Quarter in order to be included in the

catalog.

E-Commerce Certificate – Sally Rollman Faculty approved the new E-Commerce Certificate of Completion program.

MCOs for Approval - Jerry Baker Jerry Baker handed out revised MCOs for BA 170, BA 190, BA 191, and BA 192.

Faculty made a few comments about them and approved all of them by consensus.

MCOs – Don Schultz Self-accreditation requires the review of MCOs. Don said that all MCOs need to be

looked at every three years. If they are current, just send Sylvia a memo that states, “Curriculum is current. Content has not changed.” She will forward this memo to Carol Henderson. If the MCO is current, there is no need to do it on the new format. Identify old MCOs as “old.” If the class is no longer taught, cross it off the list.

The MCOs for Cosmetology, CIS, and Business Technology are current.

Other Concern was expressed that during the break faculty would not be available to advise

students regarding registration and prerequisites. It was suggested a form be made up for Registration that could override the required signature. This form would contain a provision that signing up for the class is provisional, but a determination will be made at the beginning of the class between the student and the instructor to make sure the student meets prerequisites.

Marcia requested that moonlights be placed on the agenda for the next faculty meeting.Faculty are concerned that minutes have not been received for either the September or October faculty/division meetings.

Carla questioned when the decision to cancel classes will be made during the break. Faculty asked Don Schultz to find out when cancellations were scheduled and get back to us about the dates.

Karen reminded everyone that ads are due for Spring Quarter 2002 by noon on Monday.

The faculty planning meeting was adjourned at 1:25 p.m.

Minutes recorded by Lynda Knight

BUSINESS ADMINISTRATION DIVISIONFACULTY PLANNING MEETINGFriday, January 11, 200212:30 pm-1:30 pmRoom 1402CORRECTED

PRESENT: Jerry Baker, Al Clinton, Paul Duernberger, Debbie Fischer, Carla Hogan, Jim Jory, Dan King, Lynda Knight, Susan Kolwitz, Ron LaFreniere, Marcia Liaw, David Mattens, Sylvia Orr, Sally Rollman, Russell Rosco, Don Schultz, Robert Shields, David Starr, Phyllis Topham, Karen Toreson

MCO’s – Marcia Liaw Marcia requested approval for changes in MCOs from Business Technology. These

three classes are changing from 4 credits to 5 credits because of an increase in course content:

o BUSTC 128 - Word 2002, Level 1: There is an increase in course content in Beginning Word to reflect the Microsoft Office User Specialist Core Certification exam. Content from Advanced Word is also being added to the beginning class.

o BUSTC 129 – Word 2002, Level 2: Course content is changing for Advanced Word. Advanced Word and Desktop Publishing Using Word (BUSTC 133) are being combined.

o BUSTC 150 – Excel 2002: There is an increase in course content. BUSTC will no longer be offering the second level Excel course.

A motion passed to approve the changes in the MCOs. Faculty by consensus agreed that these changes should be made to the planning sheets.

BUSTC 133 will no longer be offered and the appropriate paperwork will be submitted.

New Faculty/Division Meeting Dates – Jim Jory Administration is requesting Fridays be used for Professional Development and that

division meetings be rescheduled. There was discussion about the difficulties of trying to move the meeting to another day and time. Faculty want to keep the meetings on our schedule. It is not required to attend the professional development activities. A motion passed to not move the Business Administration Division meetings. If faculty choose to attend professional development activities instead of a division meeting, they may do so.

Moonlight Assignments Sylvia would like each program to look at its course offerings and staffing patterns and

see if evening and weekend students have availability to fulltime faculty. Trends need to be observed as student enrollments change. She gave an example of how enrollments have changed in Bus Tech over the last couple of years. She would like evening and weekend students to have accessibility to full time faculty in each program area. In order for faculty to best know their student population, they need to be exposed to evening students as well as morning students. There is another dimension of value added for students with fulltime faculty, such as in advising.

One way of providing increased faculty accessibility to evening students is with moonlight assignments. Another way is with regular class assignments that fall within the seven hour band.

After much discussion, Ron moved that this topic be moved to another meeting for further discussion. Jim did not recognize the motion. Susan moved to continue discussion and Marcia seconded the motion. Jim declined to recognize the motion. There was an appeal to the chair by Dave. After discussion, the agenda was revised. Dave moved that 5-10 minutes be added to this meeting. The motion passed. Karen relinquished her agenda items to give more time for discussion. Concern was expressed that there was a need to resolve the issue.

Areas of concern were identified as assignment of overloads, staffing of night classes, and decision-making authority for program planning. Faculty asked that Sylvia identify what students need when full-time faculty are not there so that departments could try to meet those needs. Would scheduling a night or two of advising by a full-time faculty serve the need, or are there other problems?

Faculty would like very specific guidelines including what the dean wants and expects of tenured faculty. Who is responsible for making assignments? What is the dean’s role, and what is faculty’s role? It appears that the practice has changed and faculty would like to know the dean’s methods of making overload assignments.

Jerry Baker said that he had listened to the comments and many were personal and not focused on the issues. It is important to focus more on student needs than those of the faculty. He feels faculty should be around for teaching evening classes, and that they could also help mentor the part-time faculty. He acknowledged that the dean makes faculty assignments.

Multi-Year Schedule – Carla Hogan Carla and Dan have drawn up a schedule of course offerings in Accounting for the next

two years. Their objective in this schedule is to meet the needs of the students and to plan for classes that are required for certificates or degrees.

Sabbatical Committee – Sally Rollman A motion was made by Bob to approve Sally to serve as our representative on the

Sabbatical Committee. Phyllis seconded the motion. The motion passed.

Evening Position in Reception Area of 1400 Building There will be a new person available next week in the evening position.

EArmyU – Jim Jory Shoreline Community College is one of six colleges being considered for online

offerings to the armed forces. Are we able to ramp up courses for online classes? They pay a higher tuition rate than the state reimburses for FTEs. There is a question regarding adjunct or tenured faculty. Jim has a 40-page document available on the subject.

Other Ron reported half of his students did not have books at the beginning of the quarter. Karen reminded everyone that the summer and fall schedules need to be decided on

by the end of the month. This week 11,000 copies were made on our copier. This is a budget concern, and items

should be sent to Mark instead. April 14 is drop-dead date for 2001-02 printing of the new SCC catalog.

Carla noted that our division is represented on different committees. Do these division representatives need to request a place on the agenda?

Curriculum Committee: Marcia suggested that we continue to dual list BUSAD 100 because this class serves both transfer and professional /technical students.

Sally announced the Federation Executive Board meets this coming Monday. Part time faculty received a raise retroactive to last summer.

Carla requested that there be notice of meetings.

The faculty planning meeting was adjourned at 1:44 p.m.

Minutes recorded by Lynda Knight

BUSINESS ADMINISTRATION DIVISIONFACULTY PLANNING MEETINGFriday, February 1, 200212:30 pm-2:30 pmRoom 1402

PRESENT: Jerry Baker, Jim Braden, Darlene Carlson, Al Clinton, Paul Duernberger, Debbie Fischer, Sue Geisler, Jeanine Ghighi, Carla Hogan, Jim Jory, Dan King, Lynda Knight, Susan Kolwitz, Ron LaFreniere, Marcia Liaw, David Mattens, Sylvia Orr, Sally Rollman, Russell Rosco, Don Schultz, Robert Shields, David Starr, Phyllis Topham, Karen Toreson, Stuart Trippel

ABSENT: Lyubov Braga, Sandra Masters

Minutes:Bob moved the minutes of January 11, 2002, be approved as they stand. The motion was not seconded. Ron moved they be the first agenda item at the next meeting due to the fact faculty did not receive the minutes before the meeting. The motion passed unanimously.

ISC Report – Sylvia Orr Sylvia reported on enrollment as of 1/28/02:

7924 headcount; 5130 total FTEs; 94.3% of quarterly target3607.1 state funded FTEs; 70.2% of annual target

Room 1105 – Karen Toreson Room 1105 is not usable for computer-related instruction unless the instructor brings in

a computer. Faculty often bring in their personal computers to use with the infocus. Programming classes have to load software every time. The 1100 building does not have fiber optics. Also, the infocus in 1302 cannot handle the resolution needed, and students cannot see what is on the screen. Susan made a motion that the people who teach in those rooms meet with the dean and ADCs to resolve the issue. She has been told by TSS that money is not available to be allocated for the technology to be updated.

MCOs – Sally Rollman BUSAD is working on MCOs. David Starr prepared revised MCOs for BUSAD150 and

BUSAD 230. He would like to get input from the division before taking them to Curriculum Committee. Marcia suggested not using the word demonstrate but instead say transfer. Ron moved to approve the MCOs for revisions and forward to Curriculum Committee. The motion passed.

Affiliate Faculty Report – Jim Jory The new affiliate status gives a contractual right of first refusal for classes they have

taught in the past. The applicants have received letters notifying them they need to have an administrative evaluation before final consideration can be made. The dean will try to complete these as soon as possible.

EArmyU Report – Jim Jory On January 28, SCC made the decision to proceed with eArmyU. Distance learning

classes in summer quarter may have some army enrollees. Training will be coming from Jack Hanson’s office. SCC entered into a consortium with Bellevue CC and Edmonds CC for this project.

Spring, Summer, Fall Schedules – Karen Toreson and Sally Rollman Karen sent out the Summer Schedule. She is working on Fall and will try to have it next

week. Staffing still needs to be completed for Spring Quarter.

Equipment Requests – Sylvia Orr Sylvia needs to turn in equipment requests today. She reviewed the requests made last

fall to see if there needed to be any changes. The infocus for Room 1302 was moved above the server on the essential list.

Proposed Restructure of Divisions – Carol Henderson Carol reported that there are currently two dean positions open. This creates an

opportunity for the college to look at its current structure. At the same time, there is about a 3.5% reduction in the budget. Holly has asked that everyone look at the possibility of reducing the dean team by one. Also, she is interested in looking at the extreme differences in size of the different divisions. There should be a better balance of workloads between deans. Possible opportunity could be created for faculty interested in some level of dean load. Someone could have internal/external roles among the deans.

Discussion, topics and questions o Should duplicate courses be combined under the same dean? COMPU 142

is the same class as CIS 162.o Faculty load per division dean needs to be looked at. There are 155 faculty

on campus and usually twice as many associates. What faculty go together with what programs?

o Carol would like each dean to have at least one entrepreneurial area such as cosmetology, dental hygiene, automotive, manufacturing, or VCT. Phyllis suggested each program /faculty look at the students they are working with the most often – VCT, econ, etc.

o Carol is looking at how the schedule is structured. There needs to be coordination to assure students are getting what they need across the campus.

o Sally asked Carol if she has a plan. Carol says she has an open mind. Holly wants to look at the reduction of one dean. The workload for ADCs can be adjusted. There would be a monetary savings by not having a dean.

o Susan wondered if they are looking to see if SCC’s administrative structure is the best way. Carol said that is not the question she is asking. It would take money and resources we do not have. Bob felt it may be better to look at the structure now than to wait until it is too late. Jim commented that in larger context the challenge is you should not go about restructuring unless you have a strategy. Need to figure long-term strategy to understand restructuring.

o The deans were asked to comment on their perception of the BA administrative structure for 2001-02. Sylvia feels this year comes together more as it goes on. She has enjoyed using resources from one division for

the other. Don sees his role as a servant to make faculty look their best -- serving not managing. Jim feels the jury is still out for him. He will decide in another 4 – 6 weeks.

o Carol had not worked under a Divisional structure for deans in the past.o Don wondered about putting the Library and Media Center under Student

Services. Carol sees the library as teaching, not student service.o Don also suggested moving counselors out into the divisions.o Carol is hoping there will be dean searches for Fall.o Carla inquired about the current structure and where is responsibility. Person

should know their responsibility and authority and others should know where to go.

FACULTY MEETING

Curriculum Committee – Marcia Liaw SPCMU 102 and IASTU 102 are no longer dual listed. Curriculum Committee wants departments to work out their changes/additions before

presenting them. Guidelines were published last year. Jim will distribute guidelines. SPCMU 101 wants to satisfy the Human Relations requirement of BUSAD 110. Embedding is a serious issue. The ESL department is proposing an ESL 048 course that includes Word, Internet, E-

Mail, Excel, and PowerPoint which is similar to the current CIS 102/105 courses. Faculty see this as a duplication and do not feel ESL faculty are qualified to teach CIS material. Sally and Phyllis will bring these comments back to the ESL faculty. The class is being offered as a special topic Winter Quarter and scheduled for Spring Quarter.

Ron said it is helpful when other faculty come to Curriculum Committee. Sally is working on a grant relating to communication standards for professional

technical students and looking at certain Bus Ad courses.

Faculty senate – Carla Hogan Carla announced there is a move to start enforcing prerequisites. This will probably be

tested with Math/Science in Fall Quarter. Bus Ad needs to think about its prerequisites. Karen brought up alternate time schedule. Senate will get faculty input. It is under

consideration and on the agenda.

Federation – Sally Rollman Sally said she would be happy to bring any issues to the Executive Board. Russell,

Karen and Marcia are also on the Executive Board.

The meeting was adjourned at 2:30 p.m.

Minutes recorded by Lynda Knight

BUSINESS ADMINISTRATION DIVISIONCOMBINED DIVISION MEETINGFriday, April 5, 200212:30 pm-2:30 pmAutomotive Showroom

PRESENT: Jim Braden, Lyubov Braga, Al Clinton, William Covington, Paul Duernberger, Debbie Fischer, Sue Geisler, Carla Hogan, Jim Jory, Dan King, Lynda Knight, Marcia Liaw, David Mattens, Sylvia Orr, Sally Rollman, Don Schultz, David Starr, Stuart Trippel

ABSENT: Jerry Baker, Darlene Carlson, Susan Kolwitz, Ron LaFreniere, Sandra Masters, Russell Rosco, Robert Shields, Phyllis Topham, Karen Toreson

GUESTS: Pam Rose, Facilities; Architects from L & M; and members of Automotive, HOPE, and Humanities Divisions

Master Plan for SCC – Architects Jane and Tim of L & M The company of L & M has been hired to develop a master plan for several college

campuses including Shoreline Community College. This is an opportunity that allows the school to map out a master plan for the campus it wants to have. It should be a sustainable design for a place that has management support, meets curriculum needs, has appropriate facilities, and is environmentally sound.

This is the beginning of the dialogue to let the campus know that this process is taking place. This is the time for campus involvement in an informal way to be able to bring concerns and issues to them. Then there will be another round for discussions of alternatives.

Jane and Tim met with Pam Rose of Facilities about the process of designing a new plan. They have begun by gathering data that will involve lengthy tasks of about 18 months. They are looking to find the needs of the campus for the next ten years, talk with the City of Shoreline, and then pursue the environmental process.

Environmentally the watershed for Boeing Creek is important. Also, the campus site is limited by severe slopes.

There are traffic concerns. The state estimates there will be 20% growth for the college. An initial study has been done on parking issues.

The goal is that future improvements will be made in a comprehensive way.

Question and Answer Period Is this a micro-plan? Yes, in that they are looking at ways of correlating plans. They are not looking at the Northshore campus at this time. SCC should look at coordinating the Program and Planning Assessment with this

study. The architects would like to know what is needed for programs. All types of communication will be used. A website will be available. The bookstore will

have information along with a question box. There will be questionnaires, email to Pam Rose, and all types of communication and ways to be involved.

Pam regards the pub renovation as an alternatively financed project. She feels the project should keep being developed but will keep being revised. Finances are a big issue.

Final Exam Schedule – Jim Jory SCC is looking at Bellevue CC’s example for their final exam schedule. Carla asked if students have been asked about the new schedule and what they

thought about having 10 minutes between exams. Jim indicated that students need to have an opportunity for input.

There were questions from HOPE about programs with alternative schedules. Sylvia said she thought the change was meant to maximize room usage.

David Starr requested that any change wait at least one quarter so that everyone can look at the effects of a new schedule.

What problems have led to looking at another way of scheduling?

Syllabus Review – Jim Jory Some syllabi are vulnerable to legal challenge and are not in compliance with college

policy. Syllabi should contain a policy on grading and cheating. Standard policies should be available and referenced in the syllabus. On the issues of cheating and plagiarism, students have the right to:

o 1. notice of penalty o 2. opportunity to be heard o 3. some kind of appeal procedure

The Faculty Senate has put forth some proposed major revisions to the college policy on syllabi.

New Leave Form – Joanne Warner and Jamie Reck Be sure to use the correct form. One form is for administrative and classified, and the

other form is for faculty. Be sure to fill in all pertinent information. Any questions regarding the type of leave for faculty is in their contract. The form will be sent back if it is not completely and correctly filled in. The first half of the box is for the type of leave; the second half of the box is for the

amount of leave. If all instructional classes (contact hours) were missed, 1 would equal 1 full day leave. If

half an instructor’s load were missed, it would equal .5. Only one form for pay period needs to be turned in. Distance learning would not be docked. Full-time faculty are considered as having a 7-hour day on noninstructional days. Office hours can be made up at another time and are not considered in leave. Part-time faculty would use percent of load to calculate missed classes (i.e., if an

instructors load for the quarter was .667 and they missed one class, they would take .333 leave).

If you have several days leave on a form, write the day any moonlight occurs. Show totals for each type of leave Call HR if you have any questions when filling out the form.

Digital Deliveries: Practices and Procedures in the Division – Jim Jory Jim asked how faculty are handing assignments that are being emailed. What is done

when assignments are late or if there are email problems? Dave Mattens will accept assignments late if there are special reasons for this. He

makes it clear at the beginning of the quarter what those extenuating circumstances are.

Stuart tries to use the same principles as in a work environment. For late things, he deducts 25% off each class day. He allows early exams if it is for work reasons.

Jim Braden feels 90% of his assignments are on time. The other 10% are usually late because of illness or death. He has a small volume of assignments coming in electronically.

Marcia did not take points off for late assignments in the past, but does now. She feels this is better for the students. Work is date/time stamped. She does give the benefit of the doubt for email problems.

MCOs Deb says she still needs to review MCO’s for Cosmetology.

Certificates of Completion – Sally Rollman Sally stated that SCC receives money for students who receive Certificates of

Completion. Marcia noted that if students qualify for both the certificate and an associate degree,

they should apply for both so SCC is compensated. Jim commended Sally for her work on this project.

The meeting was adjourned at 2:03 p.m.

Minutes recorded by Lynda Knight

BUSINESS ADMINISTRATION DIVISIONFriday, May 10, 200212:30 pm-2:30 pmRoom 1402

PRESENT: Jerry Baker, Lyubov Braga, Al Clinton, Gail Dalton, Paul Duernberger, Debbie Fischer, Sue Geisler, Carla Hogan, Jim Jory, Dan King, Lynda Knight, Susan Kolwitz, Ron LaFreniere, Marcia Liaw, David Mattens, Sylvia Orr, Sally Rollman, Russell Rosco, David Starr, Phyllis Topham

ABSENT: Darlene Carlson, Sandra Masters, Karen Toreson GUESTS: Carol Henderson

Division Structure Discussion – Sylvia Orr How would this division like the role of the ADC and their responsibilities to be? Some

divisions (and in the past this division) have had program coordinators. There are several models. Currently each ADC receives a 1/3 release. BA is allowed 2.75 FTEF’s for ADCs.

This fall, Sylvia will be in BA. In January 2003 a new dean will be hired in HOPE.Division deans may become instructional deans.

Departments could have program coordinators. It would give more people involvement. The ADC role is a stressful role. Could a PC have an overload?

Email any comments to Sylvia. She will incorporate them and give to Carol.

Update – Carol Henderson One person will be hired for the “dean team.” This is primarily a budget reduction of one

dean. It will be advertised as an instructional dean with assignment to be arranged later.

Sylvia will continue as our dean in this division and probably continue in a sharing position as a dean this fall. Next year will most likely be restructured.

Carol thanked this division for their input as she is looks at ways to improve the administrative structure.

She noted that Automotive and Manufacturing probably is the happiest division on campus and so are their students. They are in a very small unit.

She would like to see the campus structure program based as opposed to division based.

She would like to move to a dean team level. The rest of the country seems to be doing this, and it would be a more flexible system as a team. Carol said there are a number of community colleges that have changed to this type of deanship.

Part of the savings will be used to be sure classified staff is at the proper level. She would like to bring together areas that are duplicated such as CIS, VCT, and

Compu under the same dean. Instructors should not be isolated. Instructors could be part of more than one unit. She is still getting a lot of ideas from people. This summer will serve as an interim time.

Announcement of New Affiliate Faculty – Jim Jory Jim announced James Braden, Gail Dalton, Jeanine Ghighi, Anita McEntyre, Haji

Nazarian, and Joyce Spillum have been approved as the Business Division’s new affiliate faculty. They will have the contractual right of first refusal on classes they are qualified to teach.

Social Committee Report – Marcia Liaw Marcia gave an end-of-year report on the use of the Social Committee funds. Money

was spent for Halloween treats, the holiday gathering, Valentine’s Day, Secretary’s Day, and $25 monthly to clean the kitchen.

Ron thanked Marcia for all her hard work.

Study Center – Marcia Liaw/Gail Dalton Marcia discussed the need for cost savings on printing by students in the labs. CIS 105

instructors need to tell students how to print when working in Excel. Busad & Acctg students are printing a page for each PowerPoint slide. They could put several slides on one page.

Sue commented that the new printers in 1300 can print double-sided. A lot of students print as many as 100 pages from the web.

Gail would like to see signs at each printer stating it is to be used for educational purposes only.

If it is possible, a supplemental request for student printing could be made. A card system would be too expensive.

Duernberger ARC Replacement – Bob Shields Bob will not be here next year and needs to be replaced as a division representative on

Paul’s’ ARC. It was moved and seconded that Susan and Jim serve on the ARC. The motion passed unanimously.

Communication Assessment Project – Sally Rollman Sally has met with Aura Rios-Erickson. They looked at Fall, Winter, and Spring 2000-

2001 to compare student ASSET scores and prerequisites and how this affected the performance of the student in Acctg 101, CIS 105, Busad 152, and 252. The results were dramatic and showed that sometimes half the students entering these courses were not prepared.

They would like to set up a meeting for faculty to review the results and to think about prerequisite levels.

Paul and Susan noted there is no way to check prerequisites of students at registration. There needs to be a flag. They have to personally check student’s prereqs.

Prerequisites are a concern of Faculty Senate. Carla noted that the computer system is extremely antiquated. A new computer system may be coming in a couple of years that would flag prerequisites at registration.

Accounting MCOs – Dan King Dan made corrections that were suggested to him for the MCOs. Sally moved and

Phyllis seconded a motion to approve the MCOs for Curriculum Committee. The motion passed unanimously.

Appreciation – Carla Hogan/Phyllis Topham Karen and Sally were given gifts of appreciation for the many hours and hard work they

put in as ADCs.

Faculty Senate Report – Carla Hogan The Faculty Senate is asking if they need to modify to meet the needs of all the faculty. Discussion ensued that there needs to be a way of making instructors aware of what

the Faculty Senate is doing.

Federation – Sally Rollman Tonight is a get together to honor the new affiliate and tenured faculty. Sally is our divisional representative on the SCCFT Executive Board.

Curriculum – Marcia Liaw Marcia will serve on the Curriculum Committee next year. Sylvia thanked Marcia for serving on the committee.

Other Marcia was thanked for the lunch sponsored by the Social Committee for the last

division meeting of the year. Gail noted that a CIS major, Shawn Scott, was elected student president for next year. The Winter 03 schedule is proceeding with afternoon classes because there are too

few rooms for all the morning classes.o Phyllis asked if classes could be held in a different facility to provide more

rooms.o Ron suggested that morning classes be full before putting in afternoon

classes.o Jim said generally basic classes are being looked at, not special classes.

Russell asked what goals are going to be looked at for cutting costs. Some are conflicting.

Lupe at Northshore was let go because they were not making money. Concern was noted about the NSC pulling from our resources and that it was not self-maintaining.

Susan noted that. it would be good to know what classes are not making it. Gail moved that the restructuring issue of ADCs versus program coordinators be taken

to the programs to meet and discuss. Program areas need to decide which structure they prefer and determine who is interested in serving as ADC’s or PC’s. They need to let Sylvia know by Friday, May 31. Sally seconded the motion. It passed unanimously.

The meeting was adjourned at 2:15 p.m.

Minutes recorded by Lynda Knight