building the legal deposit e-journal archive for the uk' by andrew macewan
TRANSCRIPT
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Building the Legal Deposit E-journal archive for the UK
Andrew MacEwan
7th September 2015
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www.bl.uk 2
The path to legislation – electronic publications
1911
80s/90s
1997
2000
2003
Copyright Act 1911, Section 15…
LDLC and British Library campaigns for new legislation
Public Consultation
Code for Voluntary Deposit of Electronic Publications
Legal Deposit Libraries Act
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www.bl.uk 3
6th April 2013…
• Legal Deposit Libraries (Non-Print Works) Regulations 2013
• Extension of existing legal framework
• Systematic collection of UK’s published output for heritage & preservation
• By 6 UK Legal Deposit Libraries
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Print legal deposit infrastructure
British Library, St Pancras British Library, Boston Spa
Agency for the Legal Deposit Libraries (ALDL)The remaining 5 legal deposit libraries (i.e. excluding the BL) in the UK and Ireland manage their legal deposit claiming and receipting activities through a single, joint funded agency that operates on their behalf
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Legal Deposit Libraries shared infrastructure for digital materials
Catalogue Access
DAMS
DLS
DLS
TDR
DLS
DLS
Others
= Legal deposit content
= Purchased & other content
DAMS = Digital Asset Management SystemDLS = Digital Library SystemTDR = Trusted Digital Repository
CatalogueAccess
DLS
Others
Catalogue Access
DLS
DLS
Catalogue Access
DLS
DLS
Legal deposit ingest
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Digital storage – replication across 4 nodes
•
StP
BSp
NLW
NLS
Ox Ca
TCD
JANET
Access Gateway
Storage Node
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Scope – the challenge for digital preservation of UK published output
• 2013 legislation covers systematic collection of UK’s published output for heritage & preservation:
• E-journals• E-books• Maps• Music scores• Newspapers• UK Web Archive
• including harvesting of significant documents published within websites
2017 review of legislation
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Benefits of developing a shared infrastructure for digital content
• Reduces burden on publishers (deposit of 1 distributed copy rather than 6)
• Avoids duplication of effort across legal deposit libraries in the UK across digital life cycle
• Allows costs to be shared
• Standardises access – same legal deposit content accessible across all legal deposit libraries
• Pooling of expertise and knowledge
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Challenges of a shared and collaborative approach
• System integration and compatibility across all LDLs
• Agreement needed across all LDLs to transition publishers from print to non print legal deposit
• Role of the national libraries v role of university libraries
• Increased collaboration/co-ordination with ALDL in managing publisher transition
• Metadata sharing and record enhancement
• Managing expectations and BL reputation
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UK e-journal Legal Deposit – Progress to date
Journals - Titles• via Portico – c.3047 titles• via direct ftp feed –
• c.1375 titles new to legal deposit• c.5600 titles transitioned from voluntary deposit
• via publisher portal – a few titles with ISSNs deposited by small scale publishers
•Journals – volume of articles deposited as at 31 August 2015• • 1,035,574 articles
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NPLD - Resource implications for the British Library• Work planned over coming 24 months to further scale up
capacity of workflows for non print legal deposit journals
• Increased automation required to continue to intake at scale
• Increased resources/skills development in area such as:– Content prioritisation– Publisher liaison/communication– Set up costs as publishers transition (BL/ALDL)– Processing of digital content and managing exceptions– Metadata normalisation– Adapting to new/developing formats– Digital preservation
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1 - Publisher Engagement
Start of Year
•CDI•Potential Candidate publishers identified
Throughout Year
•CDAS•Prioritisation Group
August
•Serials Data Analysts
•Auto-Match Aleph checking
September
•CDI•Manual Aleph Checking
Early October
•Collection Processing – Print Serials Team
•Complete Aleph amendments
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2 - Record Creation
October
•CDI• Final Agreement with Publisher
• List of agreed titles sent to BL
November
•Serials Data Analysts • Tracking spreadsheet created for collection processing to work from.
November /December
• Collection Processing - DPT & Print Serials • Aleph checked for suitable record / record created
• Admin data added to record
November / December
•Cataloguing•Records updated where necessary.
January
•Collection Processing – Print Serials •Print equivalent records on Aleph are closed.
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3 - Arrival of Content
Throughout Year
•Portico•Portico supply titles via FTP – with normalised metadata
Throughout Year
•Items arrive in zipped files termed ‘deliveries
Throughout Year
•FTP feeds into Portico ingest platform
Throughout Year
•Collection Processing - DPT
•Articles are extracted from zips and processed
Throughout Year
• Collection Processing – Print Serials
• Auto-accessioning
• Exception handling
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3 - Arrival of Content
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Publisher Portal – basic capability for smaller publishers
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Long term preservation of e-journals
• Ensure our digital repository can store and preserve our collections for the long term
• ISO 16363 Trustworthy Digital Repository Assessment– Organisational Infrastructure: including governance,
organisational structure, staffing, procedural accountability, policy framework, etc.
– Digital Object Management: including acquisition and ingest, preservation planning, creation and preservation of AIP, and information and access management.
– Infrastructure and Security Risk Management: including technical infrastructure risk management and security risk management.
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The future…
• Develop capacity & capability– Harvesting documents (inc. serials) from websites– Improved use of identifiers in e-journal metadata (ISSNs,
DOIs, ISNIs)– Develop a more scalable Publisher Portal
Transition more publishers 2016 onwards
Contribute to 2017 review of the regulations
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Any questions?