building a successful mentoring program: definition and recruitment plan
DESCRIPTION
Standards 1 and 2 of the Quality Program Standards for Youth Mentoring: Definition and Recruitment Plan. We will explore the definition of youth mentoring; discuss tips and strategies for finding and recruiting mentors, and identify the components of comprehensive recruitment plan. To download the Quality Program Standards and Checklist, please visit: http://www.michigan.gov/mentormichigan/0,1607,7-193--123108--,00.html The recorded version of this webinar is available at: https://www2.gotomeeting.com/register/186881330TRANSCRIPT
Building a Successful Mentoring Program
Using the Mentor Michigan Quality Program Standards for
Youth Mentoring
Definition & Recruitment Plan
Quality Program Standards
1: Definition of Youth Mentoring2: Recruitment Plan3: Eligibility Screening4: Orientation and Training5: Matching Strategy6: Match Monitoring Process7: Mentor Support, Recognition, and Retention8: Match Closure9: Program Evaluation10: Organizational Management11: Governance
Mentor Michigan’s Quality Program Standards
• Developed by the Providers Council
• Not meant to certify or accredit mentoring programs
• Planning and assessment framework
Quality Program Standards and Checklist are available for download on the Mentor Michigan website– www.mentormichigan.org
Definition & Recruitment Plan
• Standard 1: Definition of Youth Mentoring
• Standard 2: Recruitment Plan– Finding and recruiting mentor and
volunteers for your program
Standard 1: Definition of Youth Mentoring
• Ongoing, structured relationship with a trusted individual aimed at developing the competence and potential of the mentee– Consistent contact– Meeting frequency– Match duration– Group mentoring
Community-based mentoring programs: A minimum of one calendar yearMeetings must occur several times each month
for a minimum of four (4) hours per month
School-based mentoring programs:A minimum of one academic yearWeekly contact between mentors and mentees
Group Mentoring:Ratio of mentees to mentors no more than 4:1
(four mentees to one mentor)Consistency
Standard 1: Definition of Youth Mentoring
“The program defines mentoring as an ongoing, structured relationship with a
trusted individual aimed at developing the competence and potential of the mentee”
• MOST important standard
Standard 1: Definition of Youth Mentoring
Match Duration and Intensity
• Best youth outcomes when matches meet for at least one year and for an hour a week, on average– Calendar or academic year, depending
on the program
• Youth with the longest matches receive the most benefits from mentoring
Questions?
Standard 2: Recruitment Plan
Comprehensive recruitment plan for mentors and mentees
– Thoughtful
– Well Executed
Standard 2: Recruitment Plan
System for timely mentor and mentee follow-up and enrollment
– Portray expectations, eligibility, and benefits
– Marketing and public relations– Targeted outreach– Clearly stated program goals and
objectives– Position description– Other volunteer opportunities
Recruiting Volunteers
• Ongoing process– Comprehensive Recruitment Plan– Evaluation
• 50% of those who volunteer do so because they were asked– Make the “ask”
Using Current Volunteers
• Current volunteers, particularly mentors, are the best recruiters of new volunteers– Credibility– Involve existing volunteers in both the
message’s design and delivery
• 96% of existing mentors would recommend it to others
Tips For Recruiting Your Mentors
• Target and Inform Your Audience
• Build Community Commitment
• Mobilize Community Action
POLL
Why do people volunteer?
Why Do People Volunteer?
• To help their community
• Gain experience – resume building
• To feel good about themselves– Recognition
• Sense of belonging
• Give back what they were given
• Use or build their talents and skills
• Belief in the mission of the program
Volunteer Position Description
• Program Description
• Position Description
• Commitment Time
• Areas of Involvement
• Qualifications
• Responsibilities
POLL
Where do you look for mentors and other volunteers for your program?
Where have you had the
most success?
Finding Volunteers
• College campuses• Volunteer centers• Volunteer recruitment websites
– Mentor Michigan Directory, and many others!
• Neighborhood associations• Faith-based communities and organizations• Senior citizens and retirees• Social, civic, fraternal, and service
organizations• Etc.
Recruitment Plan
• What?
• How?
• Who?
• When?
• Where?
• Review and revision process
Recruitment Package
• Program overview or fact sheet• Mentor roles and responsibilities• Application form• Mentor matching form• Mentor agreement• Confidentiality statement• Mentor activities policy sheet• Eligibility criteria• Benefits of mentoring list• Any other relevant information about your
program
Recruiting Male Mentors
• Do you find recruiting male mentors for your youth mentoring program is especially challenging?– Traditional recruitment techniques do not
seem to motivate the male audience to become mentors
– Personal “ask”
Recruiting Male Mentors
• Men in Mentoring Toolkit– Talking points– Components of a complete recruitment
message– Free download available on our website –
www.mentormichigan.org
Now What?• Quality Program Standards and Program Self-
Assessment Checklist
• Elements of Effective Practice Toolkit– www.mentoring.org/eeptoolkit– Sample recruitment plan, mentor position description, etc
• Bring this information back to YOUR mentoring program– How successful have your recruitment efforts been?– Do you have a comprehensive recruitment plan?– Could you be reaching a broader audience?
• Mentor Michigan Website– www.mentormichigan.org– Handouts, resources, related websites– Webinars on a variety of topics– Men in Mentoring Toolkit
Questions or Comments?