budget forum presentation

Fiscal Year 2016Annual Operating & Capital

Budget

Finance Department

David&Hopkins,&CPASissy&Geddie5Reed

WHAT&WE&DO…• We&are&the&keepers&of&Financial&Records&of&the&City

• Charged&with&safeguarding& the&City’s&assets

• All&$&coming&in&and&out&of&the&organization&passes&through&our&department&at&some&point

• Provide&detailed& financial&reporting• Advise&Department&Heads&and&Council&on&technology& issues

• Provide&both&internal&and&external&services

Finance Department

WHO&ARE&OUR&CUSTOMERS…• Employees• City&Council• Vendors&and&other&Business&Partners• Citizens• Federal&and&State&Granting&Agencies• Bond&Rating&Agencies&and&Consultants• External,&Federal,&State&and&other&Auditors• Other&Local&Governments&and&Agencies• IRS,&State&Comptroller&and&other&oversight&agencies

Finance Department

TYPES&OF&INTERNAL&SERVICES&WE&PROVIDE…– Assist&City&Administrator&as&necessary– Accounting& functions&for&City– Payroll&for&Employees– Budget&Coordinator– Coordinate& the&external&audit&for&City&Council– Advise&Departments&on&technology– Advise&City&Administrator&and&Council&on&financial&and&technology&related&issues

– Establish&internal&controls&over&all&types&of&assets

Finance Department

TYPES&OF&EXTERNAL&SERVICES&WE&PROVIDE…– Payment&of&vendors&(Accounts&Payable)– Safeguard&City&assets– External&financial&reports– Bond&and&related&debt&payments– Coordinate&sales&of&municipal&bonds&when&needed– Financial&grant&management& for&Federal,&State&and&Private&Grants

– Verify&appropriate&use&of&donated&assets– Provide&financial&information&as&necessary

Finance Department

City Secretary’s Office

• Attends and records all City Council and other Board meetings and keeps accurate minutes of the proceedings

• Keeps records vital to the history of the City• Custodian of all City Ordinances and Resolutions• Issuance and collection of alcoholic beverage

licenses• Coordinates the applications for Boards and

Commission appointments• Conducts City Elections


• Provides customer service • Serves as a liaison for citizens and a link

between citizens and the City • Public access to municipal records• Responds to requests for City records filed

under the Texas Public Information Act.• The public’s “right-to-know” is vital to an

accountable, transparent and citizen-centered government


• Oversees our friendly Receptionist, Utility Billing Clerks and Municipal Court Clerk

• Serves the public in a manner that values honesty, integrity and trust

• Respond to visitors and callers• Provides accurate billing on accounts• Maintains City’s website that informs, educates

and enlightens Citizens about the functions of the City

Human Resources Department

The Human Resources Department at theCity of Athens proudly serves our partners inthe City to hire, develop and retain acompetent, committed, diverse andinclusive workforce to provide high qualityand cost-effective services to Athenscitizens.


We are:• continuing to move forward to become

partners, team players and pioneers in deliveringvalue to the customers whom we serve.

• focused on creating the practices that allowemployees to contribute their very best.

• committed to being a strategic partner with allCity departments in an effort to build a dynamicand highly effective organization.

• committed to providing excellence in customerservice to all its employees, supervisors,management and citizens.


• Oversee and administer personnel management including compensation, benefits, employee relations

• Oversee and administer City’s Civil Service Testing for Police and Fire

• Oversee risk management which includes all medical insurance, workers’ compensation, liability, property insurance

• Process all risk management claims with Insurance Carrier

• Manage and participate in development and revision of City polices and procedures


We…• Plan and Innovate for the Future• Listen, Communicate, Take Action• Respect the Individual• Collaborate as a Team• Learn & Grow Continuously• Focus on Quality Customer Service• Be Accountable & Act with

Professionalism• Show Caring & Compassion for Others

Public Works Department

Street Division• Maintains street paving,

drainage systems, traffic control signs and markings

• 86 street miles • Annual street resurfacing and

seal coat program• Drainage storm sewers, inlets,

and channels


Utility Division • Operates and maintains water and

sewer treatment and distribution systems

• Water treatment capacity is 8 mgd• Well capacity 4 mgd• Elevated storage – 2.2 MG• Usage – 3.5 mgd, 757 MG• Water mains -- 126 miles • 2 sewer plants capacity 2.5 mgd• Usage – 1.75 mgd, 421 MG


Garage Division • Maintains all City vehicles• Internal service function• Repair service for all vehicles • Approximately 90 vehicle fleet• Began preventative maintenance program

in FY 14-15• Major repairs by third party service• Fire apparatus specialty equipment by third

party service


• Street Division improves our ability to maintain and repair the street system in a timely and economical manner

• Utility Division provides safe, clean drinking water to each residence and business in a timely and economical manner

• Utility Division collects wastewater from each residence and business and treats and discharges clean water in a timely and economical manner

• Garage Division is an internal service function to economically maintain and repair the City’s vehicle fleet

Athens Fire / Rescue

We Provide:

• Community Safety

• Fire Prevention


We Provide:

• Safety Education

• Fire Suppression


We Provide:

• Emergency Medical


We Provide:

• Hazardous Materials Response


We Provide:

• Rescue

We ARE…• At a stage of readiness at all times• Trained and prepared for any type of emergency

that would threaten our citizens, businesses and guests

• Staffing two stations (North & Central/South) with an average of 2-7 minute response times


• 8 Members assigned 24/7 who are all trained certified and licensed personnel

• Engine pumpers that can flow 2500 GPM aerial with 103’ reach, carrying heavy duty rescue tools

• Medically trained and licensed personnel• Only hazardous material team in Henderson County• Administration Chiefs have a combined 75 years of

experience• Community campaigns involving: “Toys for Tots”,

Christmas Parade, “Fill the Boot” for muscular dystrophy and assisting foundations and care providers with their campaigns and drives


Department of Tourism

The Department of Tourism is funded through the collection of the City’s hotel occupancy tax and is

responsible for enhancing the image of the City as a destination for visitors and increasing tourist traffic to the

City of Athens.


• The department provides complimentary services to visitors and incoming groups including:– Maintaining a comprehensive website,

www.AthensTX.org, listing things to do and see, places to eat, where to stay, upcoming events, meeting facilities, special offers, interactive maps, a chat service, and social media connections. The website is mobile for visitors on the go

– Free travel literature on Athens’ attractions, hotels, restaurants, retail shops and art galleries plus tourist maps and coupons

• The department is a one-stop-shop for tourists, planners, travel writers and the media seeking information about Athens


Tourism Makes Dollars and Sense!

• Tourism is the second largest industry in Texas generating more than $67 billion in travel spending, directly supporting 601,000 jobs with earnings of $20.4 billion

• In Henderson County, tourism generated more than $123 million in visitor spending, supports 500 jobs with earnings of $20 million


Department’s Value• Tourism dollars brings new money to our local

economy generating tax revenue that supports community facilities and services

• The department provides hospitality training, emphasizing excellent customer service, to front-line employees in the local hospitality industry

• The department collaboratively promotes the City’s attractions, hotels, restaurants, retail establishments, the arts, and events

Athens Police Department

Mission StatementMission Statement

The Athens Police Department, a values-

driven law enforcement organization, will protect,

serve and respect all citizens of Athens.


DEPARTMENT GOALS:• Improve the quality of life by providing a safe

environment• Reduce crime and the fear of crime• Aid and support those in need• Attempt to resolve conflict• Enforce laws and ordinances within the

framework of the United States Constitution withfairness, honesty and integrity


DEPARTMENT VALUES:• Integrity – We realize that our integrity must be

protected at all costs. Honesty will always be ourguide.

• Professionalism – We recognize that our successdepends upon the trust of our citizens. We arecommitted to the highest standards within ourprofession.

• Loyalty – Our allegiance is first to the community.• Courage – We will meet adversity with recognition

of the higher standards for which we areaccountable.


DEPARTMENT VALUES:• Compassion – Our role is to resolve conflict through

impartial enforcement of the law, not throughimposition of judgment or punishment.

• Fairness/Equality – We shall endeavor to uphold thespirit of the law, as opposed to merely enforcing theletter of the law.

• Leadership – We understand the importance ofcommunity values and are responsive to theconcerns of all citizens.

• Teamwork – We shall work together, and with thecommunity, to promote pride in the City, our agencyand our profession.

Planning & Development

Areas of Operation –Areas of Operation –

• Public Health & Safety

• Building Inspections & Permitting

• Parks

• Airport


Public Health & Safety

Department MissionPromote the health, safety & generalwelfare of Athens through the enforcementof ordinances adopted by the City Council.

Benefits to the Community

• Improves quality of life, the beneficial use and enjoymentof property

• Prevents the spread of diseases, the harboring of rodentsand other vermin

• Helps in maintaining the property and taxable value ofreal estate

• Helps in providing for aesthetically pleasing surroundings


Public Health & Safety


Building Inspections & Permitting

Department Mission

To Ensure that structures comply withFederal, State, and local regulations therebypromoting safety and reducing thepotential for loss of life and property.


• Ensure that structures meet established building criteria

• Ensure that all construction work is performed byproperly licensed and Ensured contractors

• Promote safety and reduce the possibility of bodily injury

• Provide for lower insurance rates on commercial andresidential property

• Ensure that ADA requirements are met for commercialproperties (when applicable)


Building Inspections & Permitting


Parks

Department Mission

To provide the citizens with safe, clean, andinviting recreational facilities. To promotephysical activity and family enjoyment forresidents and visitors.


Parks


• Improves quality of life of citizens

• Accommodates youth and adult team sports

• Provides alternative recreational opportunities

• Provides an outdoor venue for gatherings and events

• Promotes physical activity


Airport

Department Mission

To provide aviation facilities and servicesthat meet the needs of the community.


Airport


• Provides the opportunity for economic developmentand growth

• Accommodates the aviation community through theavailability of hangar facilities

• Provides accurate, real-time atmospheric data throughthe only AWOS in Henderson County

• Planning for expansion and enhancement of currentfacilities to accommodate future growth

• Partners with TxDOT Aviation Division through grants tohelp reduce the financial burden on the City formaintenance and future projects

City Administrator’s Office

• Chief appointed official serving at the pleasure of the City Council

• Provides professional advice to the City Council while implementing their plan and vision for the City

• Charged with delivering public services efficiently, effectively, and equitably


• Manage day-to-day operations of all City departments, functions and personnel

• Stay up-to-date on current local government management practices, state and federal laws and mandates, and cost-effective service delivery techniques

• Be responsive to citizens

• State recognized Budget Officer for the City


• Brings technical knowledge, experience, academic training, management expertise and dedication to public service

• Adheres to the ICMA and TCMA Code of Ethics

• Frees elected officials up to concentrate on creating a vision for the community’s future

• Opportunity to solve problems in a non-political way within a highly political environment

• Provides centralized administrative accountability in an individual appointed by the City Council

• Provides support and resources to the entire organization

budget forum presentation

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