btsp monitoring - lee county schools
TRANSCRIPT
IntroductionsMartha Anderson, Region 4
Karol McNeil-Horton, Region 6Cindi Rigsbee, Region 5
Monica Shepherd, Region 7 and 8
Why monitor?
• NCDPI expects LEAs/Charters to be in compliance with the policy to support beginning teachers.
• BTSP Monitoring was partnered with Title II Monitoring but is now separate as Title II has been realigned with Federal Programs Division of NCDPI.
Monitoring Cycle– The Title II Monitoring Process and BTSP
Monitoring are five year monitoring cycles.– The first five year cycle for Title II and
BTSP Monitoring began in 2006-07 and concluded in 2010-2011.
– 2011-2012 was the beginning of the new five year cycle.
– 2013-2014 is the third year of the second five year cycle AND the first year of independent BTSP monitoring.
2013-2014 Monitoring Visit ScheduleLEAs
Anson BladenElkin City GastonGates HokeLee Nash-Rocky MountNew Hanover NorthamptonOrange RobesonRowan Salisbury RutherfordStokes SurryWeldon City Whiteville CityWilkes WilsonYadkin
2013-2014 Monitoring Visit ScheduleCharters
Washington Montessori ArapahoeWilmington Prep Academy Research Triangle Charter AcademyHope Elementary Crosscreek CharterExploris Middle Henderson CollegiateMagellan Charter Raleigh Charter HighSouthern Wake Academy Academy of MooreBethany Community Middle Chatham CharterPace Academy Roxboro CommunityHawbridge The Woods CharterGraystone Day Carolina InternationalLake Norman Metrolina ScholarsBridges Pine Lake ArtSpace Brevard AcademyMountain Community
Preparing for Monitoring • Regional Education Facilitator (REF) will contact the
HR Director and/or BT Coordinator (LEAs) or Principal (Charters) announcing the monitoring visit.
• REFs will coordinate scheduling with LEA/Charter, including visit dates, interview, and exit conference.
• LEA/Charter will arrange a meeting space for the team and will gather and organize documentation (BT lists, BT files, supporting evidences) needed for the visiting team.
• LEA/Charter will send prepared survey links to BTs and Mentors prior to the visit.
After a Monitoring Visit
• A final monitoring report will be sent to the district within 30 business days of the visit.
• The LEA will have 30 days to respond and 90 days to implement changes to address areas of concern.
• Technical Assistance Visits will occur periodically after the monitoring visit to monitor response to areas of concern and to offer support as needed.
As a team member you should expect to:• Attend the visit on all assigned days.• Review documentation provided by the LEA/Charter (files,
supporting documents, survey responses).• Interview appropriate personnel to gather data for the
monitoring report.• Use professional judgment NOT personal preference.• Come to consensus with the team regarding the
monitoring report, commendations, recommendations for improvement, and areas of concern.
• Be reimbursed by DPI for your mileage.• Be impressed!• Grow professionally!
Documents
BTSP Monitoring ReportSample Evidences
Tally Sheet LEA/Charter Checklist
Areas of Concern Follow-up
Beginning Teacher Support Program Monitoring Instrument
LEA/Charter: Date: State Board Policy TCP-A-004, in compliance with TCP-C-004 and GS 115C-333
Number of Beginning Teachers
(Year 1, 2, 3)
Number of BT Files to provide access for Monitoring Team
Percentage of BT Files to be reviewed
Number of BT Files to be reviewed
(to be provided by LEA/Charter) All 30%*
(to be calculated by REF)
*The expectation is that 100% of the Beginning Teacher files will be in compliance with policy.
4.00 Induction Requirements – All teachers who hold initial (Standard Professional 1) licenses are required to participate in a three year induction period with a formal orientation, mentor support, observations and evaluation prior to the recommendation for continuing (Standard Professional 2) licensure.
Developing Proficient Accomplished Distinguished
The LEA/Charter considers allocating resources and funds with priority given to supporting elements of a formal orientation, mentor support, observations, and evaluations.
The LEA/Charter provides support for first year teachers.
. . . and The LEA/Charter
provides an induction period for all beginning teachers that is at least three years in duration.
The LEA/Charter provides a formal orientation.
The LEA/Charter provides mentor support.
The LEA/Charter conducts observations.
. . . and The LEA/Charter works
to modify organizational procedures and/or policies to improve the three year induction program.
The LEA/Charter practices data collection and program accountability.
. . . and The LEA/Charter
provides funds allocated to the program’s growth and development.
The LEA/Charter uses formative and summative assessment data for program growth and development.
BTSP MONITORING REPORTCompleted on site during the visitChanged structure of the Report
Developing, Proficient, Accomplished, Distinguished
BT Files Reviewed30% of Previous Year’s BT 1s, 2s, 3s
Shared with LEA/Charter during Exit ConferenceSent electronically to Superintendent and BT Coordinator after the visit
BTSP MONITORING REPORT
Areas of ConcernResources needed to address these areasRecommended opportunities for improvementCommendations
BTSP Monitoring Sample EvidencesNCSBOE Policy
TCP-A-004 Evidence or documentation to support rating:4.00 Induction Requirements
Materials/Documentation:• Evidence of allocated funds• BT Orientation agendas• Mentor support documentation: mentor logs; mentor
assignment list• PDP (hard copy or online)• Documentation of teacher observation/evaluation
(hard copy or online)• BTSP Peer Review documentation• BTSP Plan• BT Surveys• Teacher Working Condition survey resultsPersonnel:• BT Coordinator• HR Director• BTs• Mentors
BTSP Monitoring Tally SheetBeginning Teacher Support Tally Sheet
BT Name/School
Area
of L
icens
ure
Prov
ided a
Men
tor
Mento
r Tra
ined
Prov
ided
Evalu
ation
Orie
ntatio
n (w
ithin
two w
eeks
)
Comp
leted
PDP
wi
th sig
natur
es
Administrator ObservationsPreConf Obs Obs Obs
w/post w/post w/post(within ten days)
Obse
rvatio
ns sp
aced
thro
ugho
ut ye
ar
Peer
Obs
erva
tion
Peer
Train
ed
Annu
al Ev
aluati
on by
Adm
inistr
ator
Prov
ided
BT O
rienta
tion
LEA/Charter Checklist
• Workspace• Interviews• Surveys• Documents for Review• Beginning Teacher Records
Surveys
• REFs send survey link prior to visit• LEAs/Charters send survey link two weeks
prior to visit to:• BT1s, BT2s, BT3s from last school year• Mentors who served BTs last school
year • REFs share survey information with
monitoring team
Areas of Concern Follow-up
• Any unchecked boxes in the Developing and Proficient columns are Areas of Concern
• LEAs/Charters will be provided a workplantemplate to address the Areas of Concern
• Completed Workplan Template must be submitted to REF within 90 days
Conclusion• Questions?• Thank you for your continued support!• Please contact us if we can help!• Monitoring instruments will be sent to the
district and are posted on the REF wiki.
(regedfac.ncdpi.wikispaces.net)