broken hill city council · ms. amanda taylor enquired whether council would reimburse members of...

Please address all communications to:

The General Manager,

240 Blende Street,

P.O.Box 448,

BROKEN HILL NSW 2880

Telephone: (08) 8080 3300

Fax: (08) 8080 3424

ABN: 84873116132

Email: [email protected]

Website: www.brokenhill.nsw.gov.au

...a safe, vibrant, prosperous and culturally rich City achieved through community

leadership and sustainable management.

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"Broken Hill - the Hill that changed a Nation"

Broken Hill City Council

December 10, 2014

ORDINARY MONTHLY MEETING

TO BE HELD

WEDNESDAY, DECEMBER 17, 2014

Dear Sir/Madam,

Your attendance is requested at the Ordinary Meeting of the Council of the City of Broken Hill to be held in the Council Chamber, Sulphide Street, Broken Hill on Wednesday, December 17, 2014 commencing at 6:30 p.m. to consider the following business:

1) Apologies

2) Prayer

3) Acknowledgement of Country

4) Presentation of 2014 Tidy Towns Awards

5) Public Forum

6) Minutes for Confirmation

7) Disclosure of Interest

8) Mayoral Minute

9) Notice of Motion

10) Notices of Rescission

11) Reports from Delegates

12) Reports

13) Committee Reports

14) Questions on Notice

15) Questions for Next Meeting

16) Closed

THERESE MANNS GENERAL MANAGER

ORDINARY MEETING OF THE COUNCIL 17 DECEMBER 2014

MINUTES FOR CONFIRMATION

Minutes of the Ordinary Meeting of the Council of the City of Broken Hill held Wednesday, November 26, 2014.

MINUTES OF THE ORDINARY MEETING OF THE BROKEN HILL CITY COUNCIL HELD NOVEMBER 26, 2014

Unconfir med Minutes of Ordi nar y Meeti ng of the Council 26/11/2014

Meeting commenced at 6:30 p.m. PRESENT: Councillor W. Cuy (Mayor) Councillor D. Gallagher (Deputy Mayor),

Councillors C. Adams, B. Algate, P. Black, M. Browne, B. Licul, J. Nolan, J. Richards and D. Turley. Deputy General Manager, Manager Planning Development and Compliance, Division Manager Corporate and Human Services, Governance Officer and Executive Support Officer. Media (6), Members of the Public (60).

APOLOGIES: Nil.

PRAYER Councillor Richards delivered the prayer.

ACKNOWLEDGEMENT OF COUNTRY Councillor Gallagher delivered the Acknowledgment of Country.

PUBLIC FORUM Emergency Bore Water Supply 11/426 Mr. Darren Clifton, spokesperson for “Menindee Lakes - We Want Action” Facebook Group, requested that the Mayor organise a public meeting to be held in Broken Hill and to include the same attendees that were present at the Water Meeting held in Sydney recently, namely the NSW Water Minister Mr. Kevin Humphries M.P., Member for Murray Darling Mr. John Williams, Member for Farrer Ms. Sussan Ley, Head of River Management Mr. David Dreverman, a Representative from the Office of Water and Mayor Wincen Cuy. Mr. Clifton stated that if the meeting comes to fruition then it will be the first step of securing community consultation and communication with the people who have made the decisions to place Broken Hill and Menindee onto an Emergency Bore Water Supply. Mr. Clifton stated that the NSW Government, Commonwealth Government and their authorities have failed dismally to communicate with the communities of Broken Hill and Menindee over water issues involving the Emergency Bore Water Supply, the Darling River and the Menindee Lakes System. Mr. Clifton questioned why the NSW Water Minister Kevin Humphries had the CEO of the NSW Irrigators Council, Mr. Mark McKenzie, with him at the Main Weir near Menindee on September 5, 2014 when he announced that Broken Hill and Menindee were to be placed on an Emergency Bore Water Supply; and stated that the members of the Facebook Group would continue to oppose the introduction of an Emergency Bore Water Supply and will continue to provide alternative solutions for an emergency surface water supply in addition to the other alternatives that they have already provided. Mr. Clifton reinforced that the communities of Broken Hill and Menindee deserve to be consulted on this very important issue. The Mayor stated that he would endeavour to convene a community consultation meeting in Broken Hill with the same attendees as at the meeting held in Sydney last week (as listed above).


Environmental 11/426 Ms. Amanda Taylor enquired whether Council would reimburse members of the community for damage to washing machines, dishwashers, irons, etc. and to provide free bottled drinking water for residents and water for livestock and animals if Broken Hill, Menindee, Wilcannia and surrounding region is to be forced onto Bore Water? The Mayor advised that Broken Hill City Council is not the water authority in Broken Hill, and therefore it is not Council’s responsibility to provide reimbursement for such costs. Essential Water and State Water are the authorities for Broken Hill and the surrounding region’s water supply. Environmental 11/426 Mr. Robert Taylor, asked if the Mayor knew whether the NSW Government has a bigger agenda for the Darling River and Menindee Lakes System and if so, how long the Mayor has known about it. The Mayor stated that he does not know whether the Government has other plans for the Darling River and the Menindee Lakes System; and advised that at the meeting in Sydney with Minister Humphries, John Williams, Sussan Ley and the Water Authorities, they were adamant that there is no hidden agenda, and that the Menindee Lakes is not going to be decommissioned, but rather that they are looking at a re-design and have called for a Community Consultative Committee to be formed to progress this. The Mayor stated that he will lobby against anything that will adversely affect the security of Broken Hill’s water supply or the social and economic benefits of the Lakes System itself.

AUDITOR’S PRESENTATION Council’s external Auditors, UHY Haines Norton, conducted a presentation of Council’s Financial Statements for 2013/2014.

MINUTES FOR CONFIRMATION RESOLUTION Minute No. 44809 Councillor D. Gallagher moved ) Councillor C. Adams seconded )

That the Minutes of the Ordinary Meeting of the Council of the City of Broken Hill held October 29, 2014 be confirmed.

CARRIED

ITEM - GENERAL BUSINESS NO. 1/14 - DATED NOVEMBER 27, 2014 - MATTER ARISING -

WATER SECURITY 11/426

. RESOLUTION Minute No. 44810 Councillor P. Black moved ) Councillor B. Algate seconded )

That The Broken Hill City Council demands from the NSW Minister for Water that a start be made before Christmas of the agreed Menindee Lakes engineering works and a date be given as to when proposals for the recovery of water from the


residual pools of Lake Cawndilla will commence.

CARRIED

DISCLOSURE OF INTEREST Councillor Gallagher declared:

a non-pecuniary interest in Item 11 Report No. 285/14 as he is Chairman of the Silver City Cup and a member of the St Pat’s Committee and advised that he will leave the Council Chambers whilst the item is considered.

Councillor Turley declared:

a conflict of interest in Item 10 Report No. 284/14 as she is employed by the Far West Local Health District and advised that she will leave the Council Chambers whilst the item is considered.

Councillor Licul declared:

a conflict of interest in Item 10 Report No. 284/14 as he is employed by the Far West Local Health District and advised that she will leave the Council Chambers whilst the item is considered.

MAYORAL MINUTES

ITEM 1 - MAYORAL MINUTE NO. 9/14 - DATED NOVEMBER 18, 2014 - REQUEST FOR LEAVE OF ABSENCE - COUNCILLOR ADAMS 11/249

Recommendation

That Mayoral Minute No. 9/14 dated November 18, 2014, be received.

That Leave of Absence be granted for Councillor Adams for the period November 5-28, 2014, which includes the November 2014 Council Meeting.

WITHDRAWN

The Mayoral Minute was withdrawn as Councillor Adams was present at the meeting.

NOTICES OF MOTION

Nil.

RESCISSION MOTIONS

Nil.

REPORTS FROM DELEGATES

ITEM 2 - REPORTS FROM DELEGATES NO. 4/14 - DATED NOVEMBER 17, 2014 - 2014 LOCAL GOVERNMENT CONFERENCE 13/147

Recommendation


That Reports from Delegates No. 4/14 dated November 17, 2014, be received.

RESOLUTION Minute No. 44811 Councillor D. Turley moved ) Councillor D. Gallagher seconded )

That the recommendation of item 2 be adopted.

CARRIED

REPORTS

ITEM 3 - BROKEN HILL CITY COUNCIL REPORT NO. 277/14 - DATED NOVEMBER 12, 2014 - CORRESPONDENCE FOR NOVEMBER 2014 11/126

. RESOLUTION Minute No. 44812 Councillor M. Browne moved ) Councillor J. Richards seconded )

That Broken Hill City Council Report No. 277/14 dated November 12, 2014, be received.

That Council’s correspondence to Minister Rob Stokes and Minister for the Environment, Minister for Heritage dated August 28, 2014 be received.

That correspondence from Minister Rob Stoke, Minister for the Environment and Minister for Heritage dated October 27, 2014 in reply to Council’s correspondence, be received.

CARRIED

ITEM 4 - BROKEN HILL CITY COUNCIL REPORT NO. 278/14 - DATED NOVEMBER 19, 2014 - PUBLIC PRESENTATION OF 2013/2014 FINANCIAL STATEMENTS 13/92

Recommendation


That Council adopt the financial statements and authorise the presentation of the financial statements to the public.

RESOLUTION Minute No. 44813 Councillor D. Gallagher moved ) Councillor M. Browne seconded )


CARRIED

ITEM 5 - BROKEN HILL CITY COUNCIL REPORT NO. 279/14 - DATED NOVEMBER 19, 2014 -

QUARTERLY BUDGET REVIEW STATEMENT FOR PERIOD ENDING SEPTEMBER 2014 12/160

Recommendation



That the 1st Quarterly Budget Review Statement and recommendations contained within be adopted

and income and expenditure adjustments be voted.

RESOLUTION Minute No. 44814 Councillor C. Adams moved ) Councillor J. Richards seconded )


CARRIED

ITEM 6 - BROKEN HILL CITY COUNCIL REPORT NO. 280/14 - DATED NOVEMBER 13, 2014 - DIVISION OF LOCAL GOVERNMENT ACTION PLAN FOR THE SEPTEMBER QUARTER 2014 12/6

Recommendation


RESOLUTION Minute No. 44815 Councillor M. Browne moved ) Councillor J. Richards seconded )


CARRIED


ORGANISATIONAL RESTRUCTURE 14/96

Recommendation

RESOLUTION Minute No. 44816 Councillor P. Black moved ) Councillor J. Nolan seconded )

That Broken Hill City Council Report No. 281/14 dated November 18, 2014, be received. That the draft policy regarding Council’s non-employment of “scab” labour be presented to the January 2015 Council Meeting.

CARRIED

ITEM 8 - BROKEN HILL CITY COUNCIL REPORT NO. 282/14 - DATED NOVEMBER 13, 2014 - BROKEN HILL LOCAL ENVIRONMENTAL PLAN 2013 (AMENDMENT NO 1) - ADOPTION OF PLAN 11/529

Recommendation

That Broken Hill City Council Report No. 282/14 dated November 13, 2014, be received. That Council adopt Broken Hill Local Environmental Plan 2013 (Amendment No 1). That Council exercise its delegations under Section 59 of the Environmental Planning and Assessment Act 1979.

That the amendments, signed documents and maps be forwarded to the Department of Planning and Environment for notification and publication on the NSW Legislation website.

RESOLUTION


Minute No. 44817 Councillor D. Gallagher moved ) Councillor D. Turley seconded )


CARRIED


PROPOSED AMENDMENT TO BROKEN HILL LOCAL ENVIRONMENTAL PLAN 2013 - SITE SPECIFIC PLANNING PROPOSAL TO ALLOW FOR ADDITIONAL PERMITTED USE AT 39 MORGAN STREET, BROKEN HILL 11/529

Recommendation

That Broken Hill City Council Report No. 283/14 dated November 14, 2014, be received. That Council support preparing a site specific Planning Proposal to amend Schedule 1 of Broken Hill Local Environmental Plan 2013 to allow for an additional permitted use (being “funeral home”) on Lots 954 and 4233 DP 757298 known as 39 Morgan Street, Broken Hill,

That the planning proposal be submitted to the Department of Planning and Environment for consideration in accordance with Section 56 of the Environmental Planning and Assessment Act 1979.

That Council request to exercise its delegations under Section 59 of the Environmental Planning and Assessment Act 1979.

That Council undertake community consultation in accordance with the Gateway Determination and requirements of the Department of Planning and Environment, and legislative requirements.

That costs associated with this procedure to prepare the planning proposal and amend Broken Hill Local Environmental Plan 2013 are to be met by the landowner.

RESOLUTION Minute No. 44818 Councillor C. Adams moved ) Councillor M. Browne seconded )


CARRIED

ITEM 10 - BROKEN HILL CITY COUNCIL REPORT NO. 284/14 - DATED NOVEMBER 11, 2014 - COMMUNITY SHARPS FUNDING SUPPORT AND STAFF TRAINING 11/356

Councillors Turley and Licul declared an interest in Item 10 and left the Council Chambers at 7:11 p.m.

Recommendation


RESOLUTION Minute No. 44819 Councillor M. Browne moved ) Councillor C. Adams seconded )


CARRIED

Councillors Turley and Licul returned to the Council Chambers at 7:12 p.m.


The Mayor advised Councillors Turley and Licul that Council had adopted the report recommendation of Item 10.


MEMORANDUM OF UNDERSTANDING - ST PATRICK'S RACE CLUB AND BROKEN HILL CITY COUNCIL 11/117

Councillor Gallagher declared an interest in Item 11 and left the Council Chambers at 7:12 p.m.

Recommendation


That the General Manager be authorised to negotiate and execute a Memorandum of Understanding for a period of five (5) years with the Broken Hill St Patrick’s Race Club.

That Council authorise the General Manager to include in the MOU up to $10,000 per annum in cash and / or in-kind contribution to be funded from existing budgets.

RESOLUTION Minute No. 44820 Councillor B. Algate moved ) Councillor C. Adams seconded )


CARRIED

Councillor Gallagher returned to the Council Chambers at 7:13 p.m. The Mayor advised Councillor Gallagher that Council had adopted the report recommendation of Item 11.

ITEM 12 - BROKEN HILL CITY COUNCIL REPORT NO. 286/14 - DATED NOVEMBER 18, 2014 - COMMUNITY ASSISTANCE REQUESTS 11/117

Recommendation

That Broken Hill City Council Report No. 286/14 dated November 18, 2014, be received. That Council approves the request from the organisers of Carols by Candlelight for waiver of Sturt Park hire fee and waste service fee for additional MGB’s in Sturt Park (total $455.00) for the conduct of the 2014 Carols by Candlelight on Sunday, December 14, 2014. That Council’s Community Assistance Policy be amended to include an annual provision for the waiver of the Sturt Park hire fee and waste service fee for additional MGB’s in Sturt Park for the conduct of Carols by Candlelight.

RESOLUTION Minute No. 44821 Councillor J. Richards moved ) Councillor B. Algate seconded )


CARRIED


MINUTES OF THE LOCAL TRAFFIC COMMITTEE MEETING NO. 343, HELD 12 NOVEMBER 2014 11/397


Recommendation


That the Minutes for the Local Traffic Committee Meeting No.343, held 12 November 2014 be received. That a pedestrian refuge be constructed in Galena Street adjacent the Car Wash to facilitate safe pedestrian crossing of Galena Street and as a measure to reduce speeding vehicles in Galena Street. That Council notes that consultation with businesses in the vicinity has already been out with no objections to the construction of a pedestrian refuge; the pedestrian refuge will be fully funded by the Roads and Maritime Service. That Council, in order to satisfy funding agreements, complete construction by December 31 2014. That an additional “Police Only” parking space be provided adjacent the Police station in Argent Street. That the word “Police” be marked on the road pavement on all allocated parking spaces. That the “No Parking” signage remains unchanged. That the Loading Zone adjacent 39 Oxide Street (known as Temptations Cafe & Desert Bar) be converted to a Taxi Rank. That the first parking space closest to Argent Street not be included in the Taxi Rank and be allocated as a five minute parking space for the public to access the ANZ Bank Automatic Teller Machine. That the width of the Taxi Rank be widened to allow for safe passenger access. That the word “Taxi” be marked on the road pavement on all allocated parking spaces.

RESOLUTION Minute No. 44822 Councillor B. Algate moved ) Councillor D. Gallagher seconded )


CARRIED

ITEM 14 - BROKEN HILL CITY COUNCIL REPORT NO. 288/14 - DATED NOVEMBER 03, 2014 - ECONOMIC DEVELOPMENT ACTIVITY REPORT FOR OCTOBER 2014 11/514

Recommendation


RESOLUTION Minute No. 44823 Councillor P. Black moved ) Councillor C. Adams seconded )


CARRIED

ITEM 15 - BROKEN HILL CITY COUNCIL REPORT NO. 289/14 - DATED NOVEMBER 14, 2014 - INVESTMENT REPORT FOR OCTOBER 2014 11/48

Recommendation


RESOLUTION Minute No. 44824 Councillor D. Gallagher moved ) Councillor J. Richards seconded )



CARRIED

ITEM 16 - BROKEN HILL CITY COUNCIL REPORT NO. 290/14 - DATED NOVEMBER 11, 2014 - INFRASTRUCTURE MONTHLY ACTIVITIES FOR MONTH OF OCTOBER 2014 11/514

Recommendation


RESOLUTION Minute No. 44825 Councillor J. Nolan moved ) Councillor M. Browne seconded )


CARRIED

ITEM 17 - BROKEN HILL CITY COUNCIL REPORT NO. 291/14 - DATED NOVEMBER 13, 2014 - SUSTAINABILITY GROUP ACTIVITIES - OCTOBER 2014 11/514

Recommendation


RESOLUTION Minute No. 44826 Councillor B. Algate moved ) Councillor J. Richards seconded )


CARRIED

ITEM 18 - BROKEN HILL CITY COUNCIL REPORT NO. 292/14 - DATED NOVEMBER 13, 2014 - ACTION LIST REPORT 11/25

Recommendation


RESOLUTION Minute No. 44827 Councillor J. Richards moved ) Councillor B. Algate seconded )


CARRIED

COMMITTEE REPORTS

ITEM 19 - BROKEN HILL CITY COUNCIL REPORT NO. 293/14 - DATED NOVEMBER 19, 2014 - MINUTES OF THE COMMUNITY STRATEGIC PLAN ROUND TABLE MEETINGS HELD SEPTEMBER 3, 2014 AND NOVEMBER 12, 2014 13/145

Recommendation



That minutes of the Community Strategic Plan Round Table Meetings held September 3, 2014 and November 12, 2014 be received.

ITEM 20 - BROKEN HILL CITY COUNCIL REPORT NO. 294/14 - DATED NOVEMBER 11, 2014 - MINUTES OF THE ALMA OVAL COMMUNITY COMMITTEE MEETING HELD OCTOBER 17, 2014 12/45

Recommendation


That minutes of the Alma Oval Community Committee Meeting held October 17, 2014 be received.

ITEM 21 - BROKEN HILL CITY COUNCIL REPORT NO. 295/14 - DATED NOVEMBER 11, 2014 - MINUTES OF THE PICTON OVAL COMMUNITY COMMITTEE MEETING HELD NOVEMBER 10, 2014 12/54

Recommendation


That the minutes of the Picton Oval Community Committee meeting held November 10, 2014 be received.


MINUTES OF THE MEMORIAL OVAL COMMUNITY COMMITTEE MEETING HELD NOVEMBER 11, 2014 12/52

Recommendation


That minutes of the Memorial Oval Community Committee Meeting held November 11, 2014 be received.

Minute No. 44828 Councillor P. Black moved ) Councillor J. Richards seconded )

That the recommendations of items 19 to 22 be adopted.

CARRIED

QUESTIONS ON NOTICE

Nil.

QUESTIONS FOR NEXT MEETING


CONFIDENTIAL MATTERS

Nil.

There being no further business the Mayor closed the meeting at …… p.m.

THE FOREGOING MINUTES WERE READ ) AND CONFIRMED AT THE ORDINARY ) MEETING OF THE BROKEN HILL CITY ) COUNCIL HELD ON DECEMBER 17, 2014. ) ________________________________ CHAIRPERSON

ORDINARY MEETING OF THE COUNCIL 17 DECEMBER 2014

REPORTS FROM DELEGATES

1. REPORTS FROM DELEGATES NO. 5/14 - DATED DECEMBER 09, 2014

- ATTENDANCE AT THE NSW PUBLIC LIBRARIES CONFERENCE HELD IN MUDGEE, NOVEMBER 11-14, 2014 (11/531) ..................................................... 15

Ordinary Council 17 December 2014


Reports from D el egates

1. ATTENDANC E AT TH E N SW PU BLIC LIBRAR IES C ONFER ENCE HELD IN MUDGEE, N OVEMBER 11- 14, 2014

ORDINARY MEETING OF THE COUNCIL

December 9, 2014

REPORTS FROM DELEGATES NO. 5/14

SUBJECT: ATTENDANCE AT THE NSW PUBLIC LIBRARIES CONFERENCE HELD IN MUDGEE, NOVEMBER 11-14, 2014 11/531

Summary

Council has received a Delegate’s Report from Councillor Browne regarding her attendance at the NSW Public Libraries Conference in Mudgee on November 11-14, 2014. See report attached.

Recommendati on

Recommendation

That Reports from Delegates No. 5/14 dated December 9, 2014, be received.

Attachments

1. Councillor Browne's Delegate's Report 2 Pages M BROWNE COUNCILLOR BROWNE

ATTENDANCE AT THE NSW PUBLIC LIBRARIES CONFERENCE HELD IN MUDGEE, NOVEMBER 11-14, 2014

Attachment 1 Councillor Browne's Delegate's Report

Councillor Browne's Del egate's R eport

ATTENDANCE AT THE NSW PUBLIC LIBRARIES CONFERENCE HELD IN MUDGEE, NOVEMBER 11-14, 2014

Attachment 1 Councillor Browne's Delegate's Report


REPORTS

1. BROKEN HILL CITY COUNCIL REPORT NO. 298/14 - DATED

DECEMBER 01, 2014 - ADOPTION OF YMCA FEES FOR THE BROKEN HILL REGIONAL AQUATIC CENTRE FOR 2014/15 FINANCIAL YEAR (13/80) ...................................................................................................................... 19

2. BROKEN HILL CITY COUNCIL REPORT NO. 297/14 - DATED AUGUST

11, 2014 - DRAFT BROKEN HILL CITY COUNCIL TREE MANAGEMENT POLICY FOR PUBLIC EXHIBITION (13/163) ........................................................... 24


DECEMBER 04, 2014 - DRAFT ALBERT KERSTEN MINING AND MINERALS MUSEUM DEDUCTIBLE GIFT RECIPIENT (DGR) FUND POLICY FOR PUBLIC EXHIBITION (12/14) ............................................................. 35


DECEMBER 10, 2014 - LEASE - 72 GYPSUM STREET (11/121) ........................... 41


NOVEMBER 04, 2014 - TENDER: MAJOR BROKEN HILL EVENT - CREATIVE CONCEPT, BUSINESS CASE AND IMPLEMENTATION (11/514) .................................................................................................................... 43


NOVEMBER 19, 2014 - COUNCILLOR ATTENDANCE AT THE AUSTRALIAN LOCAL GOVERNMENT WOMEN'S ASSOCIATION CONFERENCE, APRIL 30 TO MAY 2, 2015 (11/174) ............................................. 48


DECEMBER 05, 2014 - CAPITAL WORKS CARRY FORWARDS FROM 2013/14 (14/175) ...................................................................................................... 55


DECEMBER 05, 2014 - INVESTMENT REPORT FOR NOVEMBER 2014 (11/48) ...................................................................................................................... 57


DECEMBER 03, 2014 - MINUTES OF THE LOCAL TRAFFIC COMMITTEE MEETING NO.344, HELD 2 DECEMBER 2014 (11/397) .................. 70


DECEMBER 04, 2014 - ACTION LIST REPORT (11/25) ......................................... 82



Reports

1. ADOPTION OF YMCA FEES FOR TH E BROKEN HILL REGIONAL AQU ATIC CENTR E FOR 2014/15 FINANC IAL YEAR


December 1, 2014

BROKEN HILL CITY COUNCIL REPORT NO. 298/14

SUBJECT: ADOPTION OF YMCA FEES FOR THE BROKEN HILL REGIONAL AQUATIC CENTRE FOR 2014/15 FINANCIAL YEAR 13/80

PREVIOUS ITEMS: BHCC258/14 - APPROVAL OF YMCA FEES FOR THE BROKEN

HILL REGIONAL AQUATIC CENTRE FOR 2014/15 FINANCIAL YEAR - Ordinary Council - 29 October 2014

Recommendati on

Recommendation

That Broken Hill City Council Report No. 298/14 dated December 1, 2014, be received.

That Council adopt the draft YMCA Fees and Charges 2014/15 relating to the Aquatic Centre, as an amendment to Council’s Schedule of Fees and Charges 2014/2015.

Executive Summary:

Council, at its Ordinary Monthly Council Meeting held October 29, 2014 considered Report No. 258/14 and resolved to place the draft YMCA Fees and Charges 2014/2015 on public exhibition for public comment for a twenty eight day period concluding December 3, 2014.

The draft YMCA Fees and Charges 2014/2015 are now presented to Council for adoption as an amendment to Council’s Schedule of Fees and Charges 2014/2015.

Report:

The YMCA current manage and operate the Broken Hill Regional Aquatic Centre and as part of these operations, and per their Contract with Council, the YMCA set the fees and charges each financial year, subject to Council’s approval.

As per Section 1.1 of the Contract of Management and Operation of the Broken Hill Regional Aquatic Centre, all fees and charges must be approved by Council, will be subject to Council’s Fees and Charges procedures and policies and must be advertised for public comment prior to adoption by Council. The draft YMCA Fees and Charges 2014/2015 were placed on public exhibition from Wednesday November 5, 2014 to Wednesday, December 3, 2014. During this period Council has received nil submissions from the public. The draft Schedule is being presented to Council for adoption as part of Council’s Schedule of Fees and Charges for the 2014/2015 financial year.

Strategic Direction:

This report is provided to Council in accordance with:



Community Strategic Plan Objective 1.4: Our built environment supports our quality of life Operational Plan 2014 – 2015 C59: Contract for Broken Hill Regional Aquatic Centre managed effectively Delivery Program 2014 – 2017 1.4.1.14: Promote the Broken Hill Regional Aquatic Centre and manage contract obligations associated with the facility

Relevant Legislation:

Local Government Act 1993 – Section 405 Local Government (General) Regulation 2005 – Clause 201 Contract of Management and Operation of the Broken Hill Regional Aquatic Centre

Financial Implications:

The recommendation does not impact on Council's financial position.

Attachments

1. Draft YMCA Aquatic Centre Fees 14-15 Fn Yr 3 Pages SHARON HUTCH DEPUTY GENERAL MANAGER THERESE MANNS GENERAL MANAGER

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2. DR AFT BROKEN HILL CITY C OUNCIL TR EE M AN AGEMENT POLICY FOR PUBLIC EXHIBITION


August 11, 2014


SUBJECT: DRAFT BROKEN HILL CITY COUNCIL TREE MANAGEMENT POLICY FOR PUBLIC EXHIBITION 13/163

Recommendati on

Recommendation

That Broken Hill City Council Report No. 297/14 dated August 11, 2014, be received.

That Council endorse the Draft Tree Management Policy for the purposes of public consultation. That the Draft Tree Management Policy be exhibited for public comment for a 28 day period. That Council receives a further report at the conclusion of this exhibition, detailing submissions and any recommended changes arising, with a view to adopting the Draft Tree Management Policy for use. If adopted, four existing policies (Improvement to Nature Strips Policy; Tree Planting on Nature Strips Policy; Tree Removal and Tree Root Encroachment Prevention Policy and Removal of Oleander Bushes Policy) will become obsolete.

Executive Summary:

The purpose of the Draft Tree Management Policy is to provide an effective management approach for the short and long term future of trees within Broken Hill. The policy will provide a framework for how Council will manage trees with the Local Government area. The policy shall be reviewed at the start of each term following the Local Government Elections, or as required to ensure that it meets legislation requirements and the needs of Council and the Community.

Report:

Trees are an asset valued by the community. As such, it is recommended that Council adopt a Policy to provide guidelines to staff and the community about how best to manage, protect and preserve the life of trees within Broken Hill. In accordance with Section 160 of the Local Government Act 1993 the Draft Tree Management Policy will be placed on public exhibition for a period of 28 days, during which time submissions may be made to the Council. Once adopted, the documents will take immediate effect and four existing policies will be deemed obsolete and removed from Council’s website. These policies are:

Improvements to Nature Strips Policy

Tree Planting on Nature Strips Policy

Tree Removal and Tree Root Encroachment Prevention Policy

Removal of Oleander Bushes




Key Direction: 3 Our Environment

Objective: 3.2 Natural Flora and Fauna Environments are enhanced and protected

Function: Our Community

Strategy: 3.2.1 Protect and enhance regeneration areas for the benefit of the City 3.2.2 Increase awareness and understanding of the natural environment 3.2.3 Increase involvement in actively protecting the natural environment 3.2.4 Manage the impact of pests and weeds on Broken Hill’s natural environment

Relevant Legislation: Section 160 of the Local Government Act 1993 requires plans and policies to be placed on public exhibition for a period of 28 days, during which time submissions may be made to the Council. Financial Implications:

There are no financial implications in the development of this policy. Effective street tree management will ensure effective use of Council resources in the area of street tree management.

Attachments

1. Draft Tree Management Policy 9 Pages ANDREW BRUGGY MANAGER INFRASTRUCTURE STRATEGY THERESE MANNS GENERAL MANAGER

DRAFT BROKEN HILL CITY COUNCIL TREE MANAGEMENT POLICY FOR PUBLIC EXHIBITION

Attachment 1 Draft Tree Management Policy

Draft Tr ee Management Policy

DRAFT BROKEN HILL CITY COUNCIL TREE MANAGEMENT POLICY FOR PUBLIC EXHIBITION

Attachment 1 Draft Tree Management Policy



3. DR AFT ALBERT KER STEN MININ G AND MIN ER ALS MU SEUM D EDUCTIBLE GIFT REC IPIENT (DGR) FUND POLIC Y FOR PUBLIC EXHIBITION


December 4, 2014


SUBJECT: DRAFT ALBERT KERSTEN MINING AND MINERALS MUSEUM DEDUCTIBLE GIFT RECIPIENT (DGR) FUND POLICY FOR PUBLIC EXHIBITION 12/14

Recommendati on

Recommendation


That Council endorse the Draft Albert Kersten Mining and Minerals Museum Deductible Gifts Recipient (DRG) Fund Policy for the purpose of public exhibition.

That the Draft Albert Kersten Mining and Minerals Museum Deductible Gifts Recipient (DRG) Fund Policy be placed on exhibition for public comment for a twenty eight day period.

That the Australian Taxation Office be notified of Council’s process regarding adoption of the draft Policy.

That the draft policy be re-presented to Council, following the public exhibition period, for formal adoption.

Executive Summary:

As a requirement of the Australian Tax Office’s endorsement of the Draft Albert Kersten Mining and Minerals Museum as a public museum (under item 12.1.3 of Section 30-100 of the Income Tax Assessment Act), Council is required to adopt a Policy which sets out Council’s requirements for operation of a deductible gift recipient fund.

Report:

The purpose of the Policy is to gain endorsement by the Australian Tax Office for the Albert Kersten Mining & Minerals Museum to become a DGR institution. This requires Council to establish and operate an Albert Kersten Mining & Minerals Museum Gift Fund to which income tax deductible gifts and contributions can be made by donors. The policy sets out the basis for Australian Tax Office endorsement of the Albert Kersten Mining and Minerals Museum as a deductible gift recipient; ATO compliance and reporting requirements and Broken Hill City Council Gift Fund Governance. The policy is presented to Council for the purpose of public exhibition as per the Local Government Act 1993, Section 160 (whereby plans and policies to be placed on public exhibition for a period of twenty eight days, during which time submissions may be made to the Council).. Following the public exhibition period, the draft policy will be amended if necessary and re-presented to Council for formal adoption.




Key Direction – Our Community 1.3 – Our history, culture and diversity is embraced and celebrated. 1.3.1.8 – Provide the Albert Kersten Mining and Minerals Museum to celebrate our mining history.


Income Tax Assessment Act 1997 Local Government Act 1993

Financial Implications: By adopting this policy Council will ensure good governance of the Albert Kersten Mining & Minerals Museum Gift Fund.

Attachments

1. Draft - Albert Kersten Mining and Minerals Museum Deductible Gift Recipient Fund Policy

4 Pages

SHARON HUTCH DEPUTY GENERAL MANAGER THERESE MANNS GENERAL MANAGER

DRAFT ALBERT KERSTEN MINING AND MINERALS MUSEUM DEDUCTIBLE GIFT RECIPIENT (DGR) FUND POLICY FOR PUBLIC EXHIBITION

Attachment 1 Draft - Albert Kersten Mining and Minerals Museum Deductible Gift

Recipient Fund Policy

Draft - Al bert Kersten Mini ng and Minerals M useum Deducti ble Gift Recipi ent Fund Policy

DRAFT ALBERT KERSTEN MINING AND MINERALS MUSEUM DEDUCTIBLE GIFT RECIPIENT (DGR) FUND POLICY FOR PUBLIC EXHIBITION

Attachment 1 Draft - Albert Kersten Mining and Minerals Museum Deductible Gift

Recipient Fund Policy



4. LEASE - 72 GYPSUM STR EET


December 10, 2014


SUBJECT: LEASE - 72 GYPSUM STREET 11/121

Recommendati on

Recommendation


That Council enter into a lease for the property identified as Part 6098/46199 being building E and file room, HACC Centre, 72 Gypsum Street Broken Hill to Government Property NSW (representing Ageing, Disability and Home care (ADHC) in the Department of Human Services).

That the lease commences 1 November 2015 for a term of one (1) year with an option to renew for a further one (1) year.

That the annual lease amount charged by Council be determined by the General Manager having regard to current rental and market conditions.

That documents relating to this matter be executed under Council’s Common Seal.

Executive Summary:

Broken Hill City Council entered into a lease arrangement with the NSW Government on behalf of the Broken Hill HACC Centre Reserve Trust for Building E and File room at the HACC Centre, 72 Gypsum Street Broken Hill commencing 1 November 2010 and terminating 31 October 2015.

Government Property NSW has contacted Council requesting that a 1 + 1 year lease be granted for this property following termination of the current lease in 2015.

Report:

The original lease entered into with the NSW Government was done so as Council acting as Trustee of the Broken Hill HACC Centre Reserve Trust.

The subject land was compulsorily acquired on the 28th November 2012 and as such is now in the name of Broken Hill City Council.

Whilst the current lease provides an option to renew for five (5) years, Government Property NSW has requested that a new 1 +1 year lease be entered into due to uncertainty surrounding the future of funding for the service that is operating from the location of the lease.


This report links to strategic direction in relation to both asset management and financial sustainability.




Local Government Act 1993

BHCC Leasing, Licensing of Council Properties Policy


The continuation of this lease secures rental income in the short term.

Attachments

There are no attachments for this report. THERESE MANNS

GENERAL MANAGER



5. TEND ER: M AJOR BR OKEN HILL EVENT - CR EATIVE C ONCEPT, BU SIN ESS C ASE AND IM PLEM ENTAT ION


November 4, 2014


SUBJECT: TENDER: MAJOR BROKEN HILL EVENT - CREATIVE CONCEPT, BUSINESS CASE AND IMPLEMENTATION 11/514

PREVIOUS ITEMS: BHCC226/14 - Tender - Investigating an Additional Major Event for

Broken Hill - Ordinary Council - 24 September 2014 Recommendati on

Recommendation


That Council endorses the issuing of a Tender to source an event management agency or specialist for the purpose of:

1. Defining and developing an event of significance for Broken Hill;

2. Attracting government funding to support its start-up and viability;

3. Providing event management and production services to ensure the success of the event.

Executive Summary:

At the Council meeting held September 24, 2014 a report was presented to seek Councils endorsement to enter into a public tender process that would attract expertise to assist in developing a major event to complement other event activities in Broken Hill. Council resolved: RESOLUTION Minute No. 44764 Councillor D. Turley moved ) Councillor B. Licul seconded )

That the matter be deferred to consider the scope of the project; and to investigate any possible opportunities for funding of the project.

CARRIED

Council has prioritised strategies relating to economic diversification associated with tourism and events in its Delivery Program for 2013-17. Furthermore, the Broken Hill Strategic Tourism Plan 2010-20, as adopted by Council, identifies Conferences and Events as being important to Broken Hill’s destination appeal and development.

This report provides Council with further information regarding the scope of the project, consideration of funding opportunities and financial implications.

On consideration of the above, it is recommended in this report that Council invite Tenders from Event Specialists to define a creative idea and business case for a new major event for Broken Hill. The Tender will also call for the production of the event if, and when, funding has been secured.



The Tender will target event professionals with demonstrated national and/or international experience and reputation in event development and delivery. It will seek expertise that can be applied to Broken Hill and result in information that will assist Council to present a creative concept and business case to Government and multinational corporations to gain event sponsorship.

Report:

Events and festivals can have a direct positive impact on the local economy and contribute to destination awareness ongoing. They can enhance visitor experience, extend length of stay and overcome seasonal visitation troughs. The development of a special event or festival that is linked to an iconic brand, idea or attraction can celebrate community values, help shape the image of a destination, attract visitors and provide entertainment or recreational opportunities for residents. Broken Hill’s events do not have the advantage of a large, ready-made local audience or accessible catchment to attract huge numbers from close by and this is a factor affecting their sustainability. Therefore, for any event to become nationally or internationally significant and sustainable the concept must be exceptional, inimitable, marketable and engaging to a sufficiently large target market outside of Broken Hill with the capacity and interest to travel long distances to get here. Furthermore, any new event should complement the local event calendar; be seasonally placed to maximise tourism opportunity; engage business and community locally; attract private and public funding from external sources; drive new expenditure into the economy; and effectively promote the destination brand on a national and international scale. Consider the Sundance Film Festival held in Utah at the end of January every year that contributes more than $70 million dollars to the economy. Or the 60,000 people who attend the annual ticketed Burning Man event in Black Rock Desert in Nevada. There is the Calgary Stampede held in Alberta Canada that bills itself as “The Greatest Outdoor Show on Earth” and the Glastonbury Festival that takes place in Somerset, England and features major-bill performing line-ups every year. Among these internationally recognised events are many other festivals that play out on varying scales on the world stage and across a range of interests - like sport events, car rallies, art and music festivals or community celebrations that have become internationally recognised in their own right. Inherent within the defining characteristics of their success is their ability to draw people from far and wide, increasing their reach while continuously adapting over decades and even centuries. Broken Hill is currently experiencing a gradual population decline and faces challenges as its mining lifecycle continues to wind down. The effects of this mining decline have placed pressure on economic prosperity and job creation. The size of the economy in Broken Hill (as measured by Gross Regional Product) contracted by 3.2% between 2006-07 and 2012-13. Over this same time, the local mining sector has contracted by almost 17%. The mining sector is the ‘key’ driver of economic contraction in the economy. (Source: Civic Centre Up-grade – Outback Centre for MICE, Broken Hill City Council, Final Report October 2014, AEC Group). However, Broken Hill is recognised by government, businesses and tourists as being integral to tourism in the New South Wales outback region and is known for delivering a range of attractions and experiences linked to mining, heritage, culture and the provision of authentic visitor accommodation. From 2006/7 to 2012/13 employment in tourism has increased by 37.5% and the value of tourism has increased by 21.6% to $101.3 million (Source: National Institute of Economic and Industry Research ©2014).

http://www.nieir.com.au/

http://www.nieir.com.au/



With what was once the world’s largest ore body slowly coming to the end of its mining life, the population has to rely on other means of employment to stimulate its economy. If tourism is to be a leading strategy for diversification in Broken Hill’s economic future, then an event of national and even international significance will revolutionise the current product, which is mostly tiring and has changed marginally during previous decades, proving to be of very little appeal to the under 55 age group. In fact, 52% of the current visiting age group to Broken Hill is 55 and older, the 35-44 year age bracket accounts for only 11% of visitation and there are insufficient numbers in the survey sample for the 15-34 year age group to record a figure at all (Source: National Visitor Survey, YE September 2010 to YE September 2013, Tourism Research Australia). The aging visiting demographic data does not paint a positive picture for a community hinging its future on tourism. Decisions requiring ambitious change - while respecting the integrity of our rich built, social and environmental heritage - need to be made in order for Broken Hill to become relevant to younger generations and more able to compete within this rapidly shifting tourism landscape. Calling upon expertise from outside our City to work with us to mutually create, plan and develop will ensure that the plans we are generating and decisions we are making for this community are relevant beyond the borders of our own experiences, knowledge and City limits. This capacity to engage with the outside world while delivering against our brand values (expressing our humanity, openness, originality, fearlessness and being awe-inspiring) is paramount in a world marked by rapid technological, social, cultural and economic change. This report proposes inviting tenders from professional event specialists who understand current trends influencing the event sector and can work with our staff and community to provide Council with a proposal that delivers a creative idea and business case suitable for attracting further funds that may stimulate the start-up of an event of significance for Broken Hill. The Tender will seek suitable interest from event specialists across a two stage event design and implementation approach. Stage 1 will involve the development of a high-level creative idea and sustainable event plan that will project numbers, budgets and tourism growth. The information developed in Stage 1 will involve community and broader input and will provide the base level detail to assist in attracting government or other funding to support or underwrite the event. Funding sources for Stage 1 were investigated and no grants are available to assist in the pre-planning and development of events. Stage 1 will therefore be funded from the existing Economic Development budget; attributed towards strategic economic development projects and brand marketing, including tourism and events. Expenditure on this Stage will be limited to $30,000 and it is recommended that this be funded from existing economic development budgets. In order to achieve this financial target, Stage 1 will be extensively supported by staffing resources within the Economic and Cultural division of Council. This will keep costs within reach for this phase of the project, which is proposed to include: Consultation and Analysis - local community/external stakeholders; desk-top review/analysis

of the sector; capacity audit of limitations/opportunities.

Development of the Creative Idea and Project Plan - the event concept; broad delivery plan; governance model; timing; stakeholder mapping; strategic analysis and performance objectives linking to local, regional and state plans; and budget including public/private sector investment forecasts.



Economic Impact - attendance forecasts and market sources; daily expenditure; total

economic impact; visitor numbers; length of stay; and comparisons across other similar

events.

Strategic and Marketing Impact - what messages the event will convey about Broken Hill (the Broken Hill brand); the nature and size of the audience; how the event will address other local, regional and state marketing strategies; how the event will raise awareness of Broken Hill; and the media impact that is forecast to be achieved nationally/internationally. Community Impact - how the event will embrace the brand identity for Broken Hill; an outline of the opportunity for local community participation and skill development associated with the event; how the event will positively engage the business community; and how it will involve the broader community including volunteers. Stage 2 of the process being called in the Tender will involve the production of the event for a specified number of years and this Stage will only be activated following successful application for government or other funds to support such activity. The cost involved in this stage will be 100% grant or other externally based funding. Funding Opportunities Investigations have been undertaken in regards to funding opportunities for Stage 1. No grant funds are available for the purposes of creating events strategies, concepts and business plans. Stage 1 is required to be complete to allow Council to bid/pitch for funding for Stage 2. Funding options for Stage 2 includes Federal Government grants for regional development, NSW Government events funding, corporate sponsorship, event revenue. Funding options for Stage 2 will not be clear until the concept and business plan have been developed as funding may be required for event infrastructure as well as event operations.


Key Direction: Our Economy Objective 2.2 – We are a destination of choice and provide a real experience that encourages increased visitation 2.2.1.24 – Participate in a forum with interested stakeholders to pursue the opportunity for an annual ‘signature’ festival for Broken Hill


The Tender process will be pursuant to Regulation 177 of the Local Government (General) Regulation 2005




It is recommended that stage 1 is capped at $30,000 and is funded from existing budgets within the Economic Development division. This budget provides for strategic economic development projects and brand marketing, including tourism and events.

It is recommended that 100% of stage 2 is funded from external sources of revenue, including grant funding.

Attachments

There are no attachments for this report. ANDREA ROBERTS MANAGER ECONOMIC DEVELOPMENT THERESE MANNS

GENERAL MANAGER



6. C OUNCILLOR ATTENDANC E AT TH E AUSTR ALIAN LOCAL GOVERNM ENT WOMEN'S ASSOCIATION CON FER ENCE, APRIL 30 TO MAY 2, 2015


November 19, 2014


SUBJECT: COUNCILLOR ATTENDANCE AT THE AUSTRALIAN LOCAL GOVERNMENT WOMEN'S ASSOCIATION CONFERENCE, APRIL 30 TO MAY 2, 2015 11/174

Recommendati on

Recommendation


That Council consider Councillor representation at the 2015 Australian Local Government Women’s Association Conference to be held in Woolongong April 30 to May 2, 2015.

That the General Manager determines staff attendance.

That Councillors note that membership to the Australian Local Government Women’s Association NSW is due by January 1, 2015 to be eligible to vote or nominate for the Executive.

Executive Summary:

The 2015 Australian Local Government Women’s Association (NSW) Annual Conference will be held in Wollongong from April 30 to May 2, 2015. Council considered a report dated January 16, 2013 regarding Councillor attendance at Conferences and resolved that Councillor Attendance at Conferences be determined by Council on a case by case basis. As such, this report is presented to Council to consider attendance.

Report:

The 2015 Australian Local Government Women’s Association (NSW) Annual Conference theme is “Leadership Adventure”. Conference attendance will promote Council’s strong support of Women in Local Government, by way of networking with other NSW Council elected members, General Managers and staff; and participating in the Conference workshops and keynote speakers program. Conference learning’s will aid Council’s endeavours in relation to the proposed changes in local government in New South Wales. Council has received correspondence from the ALGWA NSW Branch Inc. regarding membership of the Association for 2015 in readiness for the Conference in April/May 2015. Woolongong City Council have released a Preliminary Conference Brochure on its website regarding the Conference (see attached). Further information will be available in due course.




Council’s Delivery Program, Key Direction: Our Leadership 5.2.3 – Build and foster meaningful relationships and strategic networks in order to strongly advocate our local interests with other stakeholders for the future benefit of Broken Hill.


Not applicable


Details regarding the cost of attendance at the Conference have not yet been released.

The following costs are provided as an indication only:

Conference Registration per person for the 2014 Broken Hill Conference was $865.00 Current return Airfares to Sydney $640.00 Limit for accommodation per person (Capital City) $240.00 / night

Attachments

1. Correspondence from the ALGWA NSW Branch Inc dated November 1, 2014 3 Pages 2. Preliminary Conference Information 2 Pages THERESE MANNS GENERAL MANAGER

COUNCILLOR ATTENDANCE AT THE AUSTRALIAN LOCAL GOVERNMENT WOMEN'S ASSOCIATION CONFERENCE, APRIL 30 TO MAY 2, 2015

Attachment 1 Correspondence from the ALGWA

NSW Branch Inc dated November 1, 2014

Correspondence fr om the ALGWA N SW Branch Inc dated N ovember 1, 2014


Attachment 1 Correspondence from the ALGWA

NSW Branch Inc dated November 1, 2014


Attachment 2 Preliminary Conference Information

Preli minar y C onfer ence Infor mation


Attachment 2 Preliminary Conference Information



7. C APITAL WORKS C ARRY FOR WARDS FROM 2013/14


December 5, 2014


SUBJECT: CAPITAL WORKS CARRY FORWARDS FROM 2013/14 14/175 Recommendati on

Recommendation


That Council revote the budget of $180,000 expenditure on the Waste Depot Weighbridge and Gatehouse Installation for the 2014/15 year to enable these works to be carried out.

Executive Summary:

At the conclusion of each financial year some works remain either not commenced or not completed. Under Local Government (General) Regulation (2005) Division 5, Section 211 (Authorisation of Expenditure) it is necessary for Council each year to revote funds for those works that are not commenced in order that the works can be carried out during the following financial year. It is not a requirement for Council to revote funds for works that have commenced or are/have been contracted to be carried out.

Report:

The annual reconciliation of all budgeted items to the actual income and expenditure for the year has been finalised. As a result of this reconciliation one project has been identified that has not commenced. It is necessary for Council to revote funds in order that the work can be carried out during the current financial year. The summary below is a listing of the work that needs to be carried forward into 2014-2015.

The Waste Depot Weighbridge and Gatehouse Installation $180,000

Total Carry Forward for a revote $180,000

The Waste Depot Weighbridge and Gatehouse installation – During the 2013/14 year, Council advertised the tender for these works and received no responses. A review of the tender scope has been undertaken and the tender will be reissued. The tender is currently being finalised and will be put out in Jan 2015, with the successful contractor expected to be selected at the February or March Council meeting (this will depend on whether we have 4 weeks or 6 weeks for the tender process). Installation will be expected to commence in April and be operational by July 2015, to meet new reporting requirements under the Waste Regulation.

Also included below is the list of commenced works that will be carried forward and do not require a revote from Council. These will be included in the total carry forward balance.

Living Desert Ablution Block Camping Ground $118,222

HACC Centre Extension $417,241

Total Carry forward do not require a revote $535,463



Living Desert Ablution Block:

The funding was received in March 2014. Some road formation grading, road resealing and surface retexturing started in 2013/14 which were essential to access the ablution block. As funding was received later in the last financial year the project was not completed.

The project will be continued in 2014/15. Currently staff have been developing a tender during January to secure the best option for the installation of pre-fabricated toilet and shower blocks including a disabled facility. It is expected that works will commence by March 2015, with completion before 30 June 2015.

HACC Centre Extension:

80% of the project has been completed. Offices 1 and 2, training/meeting room and kitchen are completed and ready to move in on Monday the 15th of December. Minor works will continue after this date, and the estimated completion date will be by the Christmas Break.

In summary, $180,000 for The Waste Depot Weighbridge and Gatehouse Installation requires a revote of the budget. $535,463 for both Living Desert Ablution Block Camping Ground and HACC Centre Extension are carried forward in 2014/15 which does not require a revote of the budget. Total carry forward in 2014/15 is $715,463.


Key Direction 4: Our Leadership Objective 4.1: Openness and Transparency in Decision Making Action 4.1.1.13 Maintain good governance and best practice methods and ensure

compliance with various guidelines and legislation.


Local Government (General) Regulation (2005) Division 5, Section 211


There will be a financial impact to the cash flow in 2014/15 as the carry forward of $715,463 was not forecasted in the year and the budgeted expense has been deferred from 2013/14 to 2014/15. The cash flow will be managed appropriately to accommodate these costs.

Attachments

There are no attachments for this report. SHARON HUTCH DEPUTY GENERAL MANAGER THERESE MANNS

GENERAL MANAGER



8. INVESTM ENT R EPORT FOR N OVEMBER 2014


December 5, 2014


SUBJECT: INVESTMENT REPORT FOR NOVEMBER 2014 11/48

Recommendati on

Recommendation


Executive Summary:

The Local Government (General) Regulation 2005 (Part 9, Division 5, Clause 212), effective from 1 September 2005, requires the Responsible Accounting Officer of a Council to provide a written report setting out details of all monies that have been invested under Section 625 (2) of the Local Government Act 1993, as per the Minister's Amended Investment Order gazetted 11 February 2011. The Responsible Accounting Officer must also include in the report a certificate as to whether the investment has been made in accordance with the Act, the Regulations and the Council’s Investment Policy.

Report:

Council's investments as at 30 November 2014 are detailed in Attachment 1.

Portfolio Summary

Portfolio Performance vs. RBA Cash Rate

✔ Council’s investment performance did exceed benchmark.

Investment Policy Compliance

Legislative Requirements ✔ Fully compliant. When initially purchased, all investments fully complied with Minister’s Orders

Portfolio Credit Rating Limit ✔ Compliant with policy (taking into account the grandfathering clause of the Minister's Order on Investments)

Institutional Exposure Limits ✘ Not compliant with policy due to unique situation of high levels of cash at bank to fund pending restructure costs which is elevating holdings in Westpac

Term to Maturity Limits ✔ Compliant with policy

Market Review Global issues In the US, mid-term elections saw Republicans win control of the Senate and increase their majority in the House of Representatives. Opinion remains divided over whether this will cause more gridlock and potentially lead to another shutdown of government.



In Europe, the economy grew by 0.2% in the 3rd quarter. With inflation standing at 0.4% (well below the target of 2%) many are calling on the European Central Bank to inject further stimulus in the economy. In Japan, the economy shrank 0.4% in the 3rd quarter, causing it to slump back into recession after failing to recover from a 1.9% fall in the 2nd quarter. Weakening demand and increasing supply continue to cause prices of commodities to fall, with the prices of iron ore and oil falling to 5 year lows, increasing pressure on budgets of governments who rely on commodity revenues. Domestic issues In Australia, the economy grew by 0.3% in the 3rd quarter, well short of the 0.7% analysts had been expecting. The AUD continued to tumble, falling to below 84c against the USD, a 10c drop since the beginning of September. Agriculture and services are touted as the main export beneficiaries of a free trade deal with China, while consumers are likely to benefit from cheaper imports. Interest rates The RBA kept official cash rates unchanged at 2.50%, pointing out that it expects inflation to remain within its target range over the next two years and: “on present indications, the most prudent course is likely to be a period of stability in interest rates”. Rates on three month term deposits from highly rated Australian ADIs ended the month in the 3.25-3.45%pa area, little changed from last month. Likewise, 12 month TD rates remained largely unchanged with the highest rated banks in the 3.45-3.55% range. Weakening commodity prices and poor domestic data has seen the 1 to 3 year swap rates flatten while the 5 year fell below 3% for the first time.

Council’s Portfolio by Source of Funds – November 2014 As at 30 November 2014, Council's Investment Portfolio had a current market valuation of $8,079,262.88 or principal value (face value) of $8,120,342 with the source of these funds being detailed in the table below.

Fund Source of Funds Principal Amount

GENERAL Operating Capital & Internal Restrictions 4,138,575

FUND Accommodation Bonds Reserve 17,767

Royalties Reserve 305,000

Domestic Waste Management Reserve 2,249,000

Grants 1,039,000

Developer Contributions 371,000

TOTAL PORTFOLIO $8,120,342

Certificate by Responsible Accounting Officer All investments have been placed in accordance with Council’s Investment Policy, Section 625 of the Local Government Act 1993 (as amended), the Revised Ministerial Investment Order gazetted 11 February 2011, Clause 212 of the Local Government (General) Regulations 2005 and Third Party Investment requirements of the then Department Local Government Circular 06-70. Council continues to obtain independent financial advice on its investment portfolio in accordance with the then Department of Local Government Circular of 16 September 2008.




Key Direction 4: Our Leadership Objective 4.1: Openness and Transparency in Decision Making Action 4.1.1.13 Maintain good governance and best practice methods and ensure

compliance with various guidelines and legislation.


This report is provided for Council’s consideration in compliance with the requirements of Part 9, Division 5, Clause 212 of the Local Government (General) Regulations 2005.

Financial Implications: The recommendation has no financial impact.

Attachments

1. Investment Report November 2014 10 Pages SHARON HUTCH DEPUTY GENERAL MANAGER THERESE MANNS GENERAL MANAGER

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9. M INUTES OF TH E LOC AL TRAFF IC C OMMITTEE M EETING NO.344, H ELD 2 DEC EMBER 2014


December 3, 2014


SUBJECT: MINUTES OF THE LOCAL TRAFFIC COMMITTEE MEETING NO.344, HELD 2 DECEMBER 2014 11/397

Recommendati on

Recommendation


That the Minutes for the Local Traffic Committee Meeting No.342, held December 2, 2014 be received.

Executive Summary:

The Local Traffic Committee has no decision making power. The Broken Hill City Council Local Traffic Committee is primarily a technical review committee, which is required to advise the Council on matters referred to it by the Council.

Report:

The purpose of this report is to advise Council of the outcome of the Local Traffic Committee Meeting held December 2, 2014.


Recommendations made by the Local Traffic Committee accord with Council’s Delivery Plan, Key Direction 4: Our Leadership; Objective 4.3: We unite to succeed; Strategy 4.3.1.1: Identify issues and projects which may benefit from the creation of a committee or workgroup.


Road Transport (Safety and Traffic Management) Regulation 1999, and

Road Rules 2008 Council has been delegated certain powers, from the Roads and Maritime Services, with regard to traffic matters upon its local roads (but not state highways). A condition of these delegations is that Council must take into account the Local Traffic Committee recommendations although it is not bound to accept them.

The members are the NSW Police Service, the Roads and Maritime Service, the Local State Member of Parliament (or their representative for the location of the issue to be voted upon) and Broken Hill City Council.

Broken Hill City Council may allow the public to attend and speak at its Local Traffic Committee on issues of concern for a maximum of five minutes.



If either the Police or RMS representative on the Local Traffic Committee disagrees with any Local Traffic Committee recommendation or Council Resolution on any Local Traffic Committee recommendation, that member may lodge an appeal with the Sydney Regional Traffic Committee for determination. The appeal must be lodged in writing within 14 days of Council’s resolution.

Any action relative to any issue under appeal must cease until the matter is determined.

The Sydney Regional Traffic Committee is chaired by an independent chairperson and submissions and representations are welcomed from all interested parties.

Financial Implications: The financial implications are mentioned above for each of the recommendations made by the Local Traffic Committee.

Attachments

1. Minutes of the Local Traffic Committee Meeting 344 3 Pages 2. Local Traffic Committee Action List 7 Pages ANDREW BRUGGY MANAGER INFRASTRUCTURE STRATEGY THERESE MANNS GENERAL MANAGER

MINUTES OF THE LOCAL TRAFFIC COMMITTEE MEETING NO.344, HELD 2 DECEMBER 2014

Attachment 1 Minutes of the Local Traffic Committee

Meeting 344

Minutes of the Local Traffic C ommittee M eeting 344

MINUTES OF THE LOCAL TRAFFIC COMMITTEE MEETING NO.344, HELD 2 DECEMBER 2014

Attachment 1 Minutes of the Local Traffic Committee

Meeting 344

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1



10. AC TION LIST REPORT


December 4, 2014


SUBJECT: ACTION LIST REPORT 11/25

Recommendati on

Recommendation


Executive Summary:

The purpose of the report is to ensure that Council and the community are informed on the status of actions required by previous decisions of Council.

Report:

The Action List attached to this report is for information only and will be provided to Council on a monthly basis. The report covers Council’s decision for the period September 2, 2009 to November 26, 2014.


Delivery Program Key Direction 5: Our Leadership Objective 2 Principal Activity 1:1 To give effect to Council policies, decisions and relevant legislation – Decisions of Council will be initiated within 30 days.


Nil


Nil

Attachments

1. Action List Report for December 2014 52 Pages THERESE MANNS GENERAL MANAGER

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COMMITTEE REPORTS 1. BROKEN HILL CITY COUNCIL REPORT NO. 302/14 - DATED

DECEMBER 02, 2014 - MINUTES OF THE FRIENDS OF THE FLORA AND FAUNA OF THE BARRIER RANGES COMMUNITY COMMITTEE MEETING HELD NOVEMBER 18, 2014 (12/51) .................................................... 136


DECEMBER 08, 2014 - MINUTES OF THE MEMORIAL OVAL COMMUNITY COMMITTEE MEETING HELD DECEMBER 2, 2014 (12/52) .......... 140


DECEMBER 09, 2014 - MINUTES OF THE PICTON OVAL COMMUNITY COMMITTEE MEETING HELD DECEMBER 8, 2014 (12/54) ................................ 143


DECEMBER 09, 2014 - MINUTES OF THE BIU BAND HALL AND SOCCER ASSOCIATION COMMUNITY COMMITTEE MEETING HELD DECEMBER 3, 2014 (12/48) .................................................................................. 145


DECEMBER 08, 2014 - MINUTES OF THE TIDY TOWNS ADVISORY COMMITTEE MEETING, HELD 4 DECEMBER 2014 (12/55) ................................ 148



Committee Reports

1. M INUTES OF TH E FRIEND S OF THE FLOR A AND FAUN A OF TH E BARR IER RAN GES C OMMUNITY COMMITTEE M EET ING H ELD NOVEMBER 18, 2014


December 2, 2014


SUBJECT: MINUTES OF THE FRIENDS OF THE FLORA AND FAUNA OF THE BARRIER RANGES COMMUNITY COMMITTEE MEETING HELD NOVEMBER 18, 2014 12/51

Recommendati on

Recommendation


That Minutes of the Friends of the Flora and Fauna of the Barrier Ranges Community Committee Meeting held November 18, 2014 be received.

Executive Summary:

Council has received minutes of the Friends of the Flora and Fauna of the Barrier Ranges Community Committee Meeting held November 18, 2014 for endorsement by Council.

Report:

Council, at its meeting held April 28, 2010 considered Group Manager Governance & Community Report No. 19/10 and as part of that report’s motion; resolved:

“That Council’s Section 355 Committee’s be instructed to submit to Council a copy of the relevant Section 355 Committee’s meeting minutes within five working days of each meeting, for endorsement.” (Minute no. 42328).

Accordingly, the Friends of the Flora and Fauna of the Barrier Ranges Community Committee has submitted minutes from its meeting held August 19, 2014 for Council’s endorsement.


Recommendations made by the Friends of the Flora and Fauna of the Barrier Ranges Community Committee accord with Council’s Delivery Plan: Key Direction: Our Economy: 2.2.1.11 Promote the Living Desert as a Tourist Attraction Key Direction: Our Environment: 3.2.1.5 Support and encourage volunteers and environmental groups to actively protect and enhance the natural environment at the Living Desert Reserve, the Regeneration Areas and the Willyama Common.


The Friends of the Flora and Fauna of the Barrier Ranges Community Committee operates under Council’s Section 355 Asset Committee Standard Constitution and the Local Government Act, 1993.



Attachments

1. Minutes of the Friends of the Flora and Fauna of the Barrier Ranges Community Committee Meeting held November 18, 2014

2 Pages

ANDREA ROBERTS MANAGER ECONOMIC DEVELOPMENT & CULTURE THERESE MANNS GENERAL MANAGER

MINUTES OF THE FRIENDS OF THE FLORA AND FAUNA OF THE BARRIER RANGES COMMUNITY COMMITTEE MEETING HELD NOVEMBER 18, 2014

Attachment 1 Minutes of the Friends of the Flora and

Fauna of the Barrier Ranges Community Committee Meeting held

November 18, 2014

Minutes of the Friends of the Fl ora and Fauna of the Barrier R anges C ommunity C ommittee M eeting hel d N ovember 18, 2014

MINUTES OF THE FRIENDS OF THE FLORA AND FAUNA OF THE BARRIER RANGES COMMUNITY COMMITTEE MEETING HELD NOVEMBER 18, 2014

Attachment 1 Minutes of the Friends of the Flora and

Fauna of the Barrier Ranges Community Committee Meeting held

November 18, 2014



2. M INUTES OF TH E MEM ORIAL OVAL C OMMUNITY COMM ITTEE M EET ING HELD D ECEM BER 2, 2014


December 8, 2014


SUBJECT: MINUTES OF THE MEMORIAL OVAL COMMUNITY COMMITTEE MEETING HELD DECEMBER 2, 2014 12/52

Recommendati on

Recommendation


That minutes of the Memorial Oval Community Committee Meeting held December 2, 2014 be received.

Executive Summary:

Council has received minutes of the Memorial Oval Community Committee Meeting held December 2, 2014 for endorsement by Council.

Report:



Accordingly, the Memorial Oval Community Committee has submitted minutes from its meeting held December 2, 2014 for Council’s endorsement.


Key Direction: Our Community; Objective 1.2.2: Create opportunities for people to participate in active and healthy recreational activities.


The Memorial Oval Community Committee operates under Council’s Section 355 Asset Committee Standard Constitution and the Local Government Act, 1993 (Section 355).

Attachments

1. Minutes of the Memorial Oval Community Committee Meeting held December 2, 2014

2 Pages


MINUTES OF THE MEMORIAL OVAL COMMUNITY COMMITTEE MEETING HELD DECEMBER 2, 2014

Attachment 1 Minutes of the Memorial Oval

Community Committee Meeting held December 2, 2014

Minutes of the Memorial Oval Community C ommittee Meeti ng held December 2, 2014

MINUTES OF THE MEMORIAL OVAL COMMUNITY COMMITTEE MEETING HELD DECEMBER 2, 2014

Attachment 1 Minutes of the Memorial Oval

Community Committee Meeting held December 2, 2014



3. M INUTES OF TH E PICTON OVAL C OMMUNITY C OMMITTEE M EET ING HELD D ECEM BER 8, 2014


December 9, 2014


SUBJECT: MINUTES OF THE PICTON OVAL COMMUNITY COMMITTEE MEETING HELD DECEMBER 8, 2014 12/54

Recommendati on

Recommendation


That minutes of the Picton Oval Community Committee Meeting held December 8, 2014 be received.

Executive Summary:

Council has received minutes of the Picton Oval Community Committee Meeting held December 8, 2014 for endorsement by Council.

Report:



Accordingly, the Picton Oval Community Committee has submitted minutes from its meeting held December 8, 2014 for Council’s endorsement.


Recommendations made by the Picton Oval Community Committee accord with Council’s Delivery Plan: Key Direction: Our Community; Objective 1.2.2: Create opportunities for people to participate in active and healthy recreational activities.


The Picton Oval Community Committee operates under Council’s Section 355 Asset Committee Standard Constitution and the Local Government Act, 1993.

Attachments

1. Minutes of the Picton Oval Community Committee Meeting held December 8, 2014

1 Page


MINUTES OF THE PICTON OVAL COMMUNITY COMMITTEE MEETING HELD DECEMBER 8, 2014

Attachment 1 Minutes of the Picton Oval Community Committee Meeting held December 8,

2014

Minutes of the Pic ton Oval Communi ty C ommittee Meeti ng held December 8, 2014



4. M INUTES OF TH E BIU BAND HALL AND SOCCER ASSOCIATION COMMUN ITY COMMITTEE MEETIN G H ELD DEC EMBER 3, 2014


December 9, 2014


SUBJECT: MINUTES OF THE BIU BAND HALL AND SOCCER ASSOCIATION COMMUNITY COMMITTEE MEETING HELD DECEMBER 3, 2014 12/48

Recommendati on

Recommendation


That the minutes of the BIU Band Hall and Soccer Association Community Committee meeting held December 3, 2014 be received.

Executive Summary:

The BIU Band Hall and Soccer Association Community Committee has submitted minutes from its meeting held December 3, 2014.

Report:



Accordingly, the BIU Band Hall and Soccer Association Community Committee has submitted minutes from its meeting held December 3, 2014 for Council’s endorsement.


Key Direction: Our Community; Objective 1.2.2: Create opportunities for people to participate in active and healthy recreational activities.


The BIU Band Hall and Soccer Association Community Committee operates under Council’s Section 355 Asset Committee Standard Constitution and the Local Government Act, 1993.

Attachments

1. Minutes of the BIU Band Hall and Soccer Association Community Committee Meeting held December 3, 2014

2 Pages


MINUTES OF THE BIU BAND HALL AND SOCCER ASSOCIATION COMMUNITY COMMITTEE MEETING HELD DECEMBER 3, 2014

Attachment 1 Minutes of the BIU Band Hall and

Soccer Association Community Committee Meeting held December 3,

2014

Minutes of the BIU Band Hall and Soccer Associ ati on Community C ommittee Meeti ng hel d December 3, 2014

MINUTES OF THE BIU BAND HALL AND SOCCER ASSOCIATION COMMUNITY COMMITTEE MEETING HELD DECEMBER 3, 2014

Attachment 1 Minutes of the BIU Band Hall and

Soccer Association Community Committee Meeting held December 3,

2014



5. M INUTES OF TH E TID Y TOWNS AD VISOR Y COMM ITTEE M EET ING, HELD 4 D EC EMBER 2014


December 8, 2014


SUBJECT: MINUTES OF THE TIDY TOWNS ADVISORY COMMITTEE MEETING, HELD 4 DECEMBER 2014 12/55

Recommendati on

Recommendation


That the Minutes of the Tidy Towns Advisory Committee Meeting, held 4 December 2014 be received and noted.

Executive Summary:

Council has received minutes of the Broken Hill Tidy Towns Advisory Committee Meeting held 4 December 2014, for endorsement by Council.

Report:



Accordingly, the Broken Hill Tidy Towns Community Committee has submitted minutes from its meeting held 4 December 2014, for Council’s endorsement.


Recommendations made by the Broken Hill Tidy Towns Community Committee accord with Council’s Delivery Plan: Key Direction 1: Our Community; Objective 1.2: Our Community Works Together; Strategy 1.2.1: Facilitate and participate in a volunteer working group to encourage increased participation in volunteering. Key Direction 4: Our Leadership; Objective 4.3: We unite to succeed; Strategy 4.3.1: Identify issues and projects which may benefit from the creation of a community or workgroup. Objective 4.4: Our community is engaged and informed; Strategy 4.4.1: Develop a communication strategy aimed at increasing information provisions and engagement of our community.


The Tidy Towns Advisory Committee operates under Council’s Section 355 Committee Standard Constitution and the Local Government Act, 1993.



Attachments

1. Tidy Towns Advisory Committee Meeting held 2 December 2014 2 Pages SHARON HUTCH DEPUTY GENERAL MANAGER THERESE MANNS GENERAL MANAGER

MINUTES OF THE TIDY TOWNS ADVISORY COMMITTEE MEETING, HELD 4 DECEMBER 2014

Attachment 1 Tidy Towns Advisory Committee

Meeting held 2 December 2014

Tidy Towns Advisor y C ommittee Meeti ng hel d 2 December 2014

MINUTES OF THE TIDY TOWNS ADVISORY COMMITTEE MEETING, HELD 4 DECEMBER 2014

Attachment 1 Tidy Towns Advisory Committee

Meeting held 2 December 2014

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