brief project planning and management overview

8/2/2019 Brief Project Planning and Management Overview

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Brief Project Planning andManagement Overview

Reference: Kepner & Tregoe


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Project Phases

Definition PhasePlanning Phase

Implementation Phase


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Project Phases

Definition PhasePlanning Phase



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Projects: Definition Phase

Questions to be answered:

What is the purpose of the project?

What are its objectives?

What results should be obtained?

What resources are needed?


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Projects: Definition Phase

Steps to be taken:

1. State the project

2. Develop objectives

3. Develop Work Breakdown Structure

4. Identify resource requirements


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Projects: Definition Phase3. Develop WBS

Work Breakdown Structure (WBS):

Identifies and displays the deliverablesto be

provided and the tasks to be accomplishedfor theproject.

Deliverable- a thing produced, an outcome

Accomplishment- something that has been

achieved during the project


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Projects: Definition Phase3. Develop WBS

WBS work packages:

Lowest level sub-deliverable or sub-

accomplishmentWill consume project resources

Will provide detailed tasks for project

planning


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WBS Example

Work Breakdown Structure

1. Robot received and unpacked

2. Operator training conducted3. Robot installed and debugged

3.1 Robot sites visited

3.2 Robot moved and installed3.3 Robot operation debugged

4. Pilot testing conducted


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WBS Example

Work Breakdown Structure

1. Robot received and unpacked

2. Operator training conducted3. Robot installed and debugged

3.1 Robot sites visited

3.2 Robot moved and installed3.3 Robot operation debugged

4. Pilot testing conducted

work packages


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Project Phases

Definition Phase

Planning Phase



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Projects: Planning Phase

Questions to be answered:

Who will be responsible for the various elements

in the WBS?

How should the tasks be organized to ensure

that all objectives are met?

How can resource commitments by obtained?

Can we anticipate problems and plan for them?


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Projects: Planning Phase

Steps to be taken:

1. Assign responsibility for WBS tasks

2. Sequence deliverables

3. Schedule deliverables

4. Schedule resources5. Protect the plan


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Proj. Mgt.: Planning Phase1. Assign Responsibility

Ask:

Who has resources for this work package?

Who has knowledge, skill, or information?

List who will be responsible for each work

package? What will they do?

Responsibility Assignment Matrix (RAM)Show primary, secondary responsibility for all


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Projects: Planning Phase2. Sequence Deliverables

Consider the WBS work packages

Estimate calendar duration for each

taskList precedence for each task

Draw a network diagram

Start Finish


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WBSNo.

Task Letter/Descrip. Precedence Duration

1.0 Start 0 days

2.0 Robot received, unpacked 1 2 days

3.0 Operator training conducted 2 3 days

4 Robot installed anddebugged

6 days

4.1 Robot sites visited 1 1 day

4.2 Robot moved, installed 2,4.1 3 days

4.3 Robot operation debugged 4.2 1 day

5.0 Pilot testing conducted 3,4.3 2 days

6.0 Finish 5 0 days


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Network Diagram (MS Project 2000):


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Proj. Mgt.: Planning Phase3. Schedule Deliverables

Identify start and finish dates for eachwork package

Review precedence to ensure no elementstarts or finishes too soon

List start and finish dates for all tasks

Display graphically with a Gantt chart


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Projects: Planning Phase3. Schedule Deliverables

Gantt Chart (MS Project 2000):


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Projects: Planning Phase4. Schedule Resources

Review: project definition, RAM, schedule

Confirm/negotiate commitments for eachresource


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Project Phases

Definition Phase

Planning Phase



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Projects: Implementation Phase

Steps to be taken:

1. Start to implement

2. Monitor the project

3. Modify the project

4.

Closeout and evaluate


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Project Phases: SUMMARY

Definition Phase

Planning Phase



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Definition Phase:

1. State the project

2. Develop objectives

3. Develop work breakdown structure

4. Identify resource requirements


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Planning Phase:

1. Assign responsibility (RAM)

2. Sequence deliverables (Network diagram)3. Schedule deliverables (Gantt chart)

4. Schedule resources

5. Protect the plan (Identify potential problems/opportunities)


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Implementation Phase:

1. Start to implement

2. Monitor the project

3. Modify the project

4. Closeout and evaluate


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END

brief project planning and management overview

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