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© 2012 Commonwealth Corporation 1
Bridging the Opportunity Gap
Initiative
BOG FY18 Request for Proposals Bidders Webinar
May 11, 2017 10am-12pm
© 2012 Commonwealth Corporation 2
Welcome and Introductions
Danielle Niedzwiecki: Program Manger,
Commonwealth Corporation
413.584.3627 ext. 6803
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Housekeeping
• Please remember to put your phones on mute
by pressing *6
• Conference call number (for audio portion
of the webinar): 1-888-265-4641
Conference Code: 2846443383
• Location of documents (www.commcorp.org)
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Lets get started…
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Objectives
• To provide an overview of the purpose of the BOG initiative and the program elements;
• To inform potential grantees of the funding levels and competitiveness of the funding process;
• To review both the program design, and proposal requirements;
• To clarify the relationship between DYS Directors of Community Services and the grantee;
• To answer questions that potential grantees have about BOG.
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Purpose and Overview
• Target group: youth committed to DYS in the re-entry phase.
• Structured opportunities that help youth gain employability skills and develop pro-social behaviors, personal and social awareness, leadership, advocacy and life skills through high-quality programming
• Focus on innovative techniques from youth serving agencies that deliver a positive youth development approach.
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• All funding is on a cost reimbursement basis from: – Year Round: 9/1/2017 – 6/30/2018
• Funding levels
– 15-20 grants between $25,000 - $90,000
• Competitive Procurement
Funding levels and Competiveness
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Eligible Youth
Youth: Grant funds must be targeted specifically to youth committed to the
care of DYS. Approximate age range is 14- 22 years old.
Youth Engaged in Services (YES): Youth who have aged-out of DYS (age
18 or 21) must have signed a voluntary YES agreement with DYS to be
eligible for services under this grant. If a youth is going to age-out prior
program’s end date, the grantee program coordinator should confirm with
DYS staff that an Assent of Ward agreement has been signed.
Pre-Work Documentation: Program staff must collect all relevant
documentation (i.e., birth certificate, SSN, etc.) for prospective program
participants and complete I-9 form in compliance with the Department of
Homeland Security I-9 mandate, and obtain work permits for youth ages
14-17. The work permit applications can be found on the www.mass.gov
website. All supporting documentation must be completed on or before the
orientation day or before youth attend career readiness training. More
information on the I-9 form, and other program tools, can be found in the
BOG Grantee Handbook available at www.commcorp.org.
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Overview of Submission ProcessRequest for Proposals Released May 5, 2017
Webinar Session for Grantees May 11, 2017
Submit application to DYS for review and signatures June 2, 2017
Responses (Applications) Due June 9, 2017
Applicants Notified of Grant Award August 1, 2017
Anticipated Contract Start Date September 1, 2017
Contract End Date June 30, 2018
Questions about the DYS Bridging the Opportunity Gap Request for
Proposals will be accepted via email from May 5th through May 18th, 2017
by noon, and responded to within 3 days. Q & A will also be posted at
www.commcorp.org.
Questions should be directed to: Danielle Niedzwiecki, Program Manager
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How to Approach This Work
Working in conjunction with DYS community staff, CommCorp seeks grantees that are motivated, enthusiastic about working with at-risk youth; also seek culturally relevant/responsive staff as many of our youth are youth of color.
We seek to work with organizations that use a Positive Youth Development Model that is asset-based, and supports the development of following factors for young people:
A stable sense of identity
Belief in their own abilities
Positive and supportive relationships with adults
Sense of control over future outcomes
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BOG Program Elements
Career Readiness Training
Field Experiences
Soft Skill Development
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BOG Tiered Approach
Career readiness training – writing a resume, cover letter
and thank you letter.
Job shadow experiences
Mini-subsidized employment opportunities in different
settings
Community engagement days
Volunteer days
BOG Tier Two:
Career Exploration
Career interest inventories
Personality assessments
BOG orientation
Guest speakers
Workplace tours
Field trips to colleges, training programs, etc.
Career fairs
Researching jobs in the area
Learning about employment resources in the community
Career center visits
Career presentations
BOG Tier One:
Career Awareness
Career readiness training
In-depth goal planning
Longer-term subsidized employment based on career
interest
Internships/apprenticeships
Certification training
BOG Tier Three:
Immersion for Career Preparation
Unsubsidized employment
Up to 6 months of post-employment support: check-ins with
youth and employers
Leadership activities to support other youth in program
BOG Tier Four:Immersion through Retention
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BOG Work Readiness Skills
• Perseverance • Communication
• Optimism • Confidence
• Self-Control • Discipline
• Tolerance • Critical Thinking
• Collaboration
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Tier 1
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During tier 2 each youth must have a portfolio (in hard copy and
electronic format) that includes:
A resume;
One cover letter;
One sample thank you note;
Two reference letters (preferably from employers and
program staff);
A completed job application;
And a sample employment e-mail inquiry.
OPTIONAL: Copies of certifications and/or training certificates
youth obtain as a result of programming
Youth Career Portfolio
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Field Exploration Opportunities
• Job Shadows
• Volunteer Days
• Community Engagement Days
• Career Fairs
• Mini-Subsidized Employment (< 60 hours)
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Past Program Certifications
2
2
4
10
17
27
0 5 10 15 20 25 30
Drivers Education
ServSafe
Automotive Technician
Customer Service
CPR, First Aid
OSHA
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Soft-Skill Benchmarks
Tier 1: Benchmarks
75% attendance
75% punctuality
75% engagement
75% professionalism
Tier 2: Benchmarks
85% attendance
85% punctuality
85% engagement
85% professionalism
Tier 3: Benchmarks
90% attendance
90% punctuality
90% engagement
90% professionalism
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Please note that proposals will be stamped with time and date of
receipt
Late proposals will not be considered
All proposals must consist of 3 Parts
Part 1: Project Narrative
Part 2: Signature Page
Part 3: Budget and Budget Narrative
Proposal Requirements
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Lead Applicant
Program Operations and Administration
Staffing and Facilities
Program Design
Coordination with DYS
Recruitment and Retention Strategy
BOG Project Narrative
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All proposals must utilize the attached
forms, and provide detailed information
about each line item in the budget narrative.
Please see the RFP for a complete list of
both allowable and non-allowable expenses.
Budget and Budget Narratives
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FY18 RFP Process
May 5 Request for Proposals Released (CommCorp website)
May 11 Webinar Session for Grantees
Jun 2 Submit draft to DYS for review and signatures
Jun 9 Responses (applications) due to CommCorp
Submit proposals online athttps://commcorp.tfaforms.net/328707
Aug 1 Applicants Notified of Grant Award
Sep 1 Anticipated Contract Start Date
6/30/2018 Contract End Date
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FY18 RFP Submission
What to submit?• Narrative• Budget• Signature Sheet
Where to submit?• Use the CommCorp BOG grantee portal –
https://commcorp.tfaforms.net/328707Be aware of electronic grant processing for FY18
• Grant execution (signature) via e-mail• Grantee portal to find contract attachments
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Expectations for Grant Administration
– Program staff who will have contact with any DYS youth are required to adhere to all applicable DYS policies and procedures including, for example, those regarding safety and security, codes of conduct, dress codes, confidentiality, reporting of incidents, and photographs of DYS youth. The full range of current DYS policies is accessible on-line at http://www.mass.gov/eohhs/gov/laws-regs/dys/policies/chapter-01-department-policies.htm and should be reviewed by grantee so that its staff will be in full compliance with all guidelines and requirements;
•– Funded organization’s should review organization commercial
insurance policy to ensure that BOG youth participants are covered for any loss or harm that may happen as a result of BOG related program activities;
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Expectations for Grant Administration
– regular monthly submission of cash requests during the program;
– regular submission of total enrollment numbers, goals and services on a weekly basis in the BOG database;
– timely contract closeout at the end of the season–submission of final invoices;
– accurate reporting of employer match – full contact information to be reported in database for all employment sites;
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Selection Process
Review and assessment will be based on the following:
Proposals that are submitted before the deadline, fully complete
and contain all required attachments (threshold criteria)
Applications that reflect a creative, collaborative, and community-
centered approach to meeting the career readiness, vocational
and employability needs of eligible youth and reflect strong
collaboration and engagement by DYS regional and district office
staff
The quality and extent to which the project plan states goals and
objectives that are measurable and attainable; the quality and
clarity of the proposed project design
The degree to which the applicant organizations can demonstrate
a successful track record working with youth and in particular
youth in DYS custody
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Selection Process (cont.)
The number of youth who will be directly served through grant activities and who will gain specific job related certifications or competencies as a result of program activities
The degree of support services that will assure the success of participating youth to complete all program activities and be prepared for employment or continued vocational training experiences
A final selection of proposals that provide a geographic balance in DYS regions across the Commonwealth as well as addressing the population areas that host the largest number of DYS clients
For previous BOG grantees the review will also consider the degree to which the applicant successfully met all of the previous requirements under this grant, including retention of youth in programs, successful program outcomes, compliance with fiscal, program, and reporting requirements
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What does success look like for BOG Youth?
Program Inputs:
What do youth achieve during BOG?
• Career Readiness Curriculum
• Pre-employment Activities
• Vocational Training
• Entrepreneurship Training
• Arts Training
• Mentorship
• Subsidized Employment
• Portfolio
• HiSET Services
Short-Term Outcomes:
What do youth take away from BOG?
• Examples:
• Certifications
• Network connecting them to jobs
• Good work habits
• Lower community supervision level
• Ability to set goals and make realistic plans to achieve them
• Make progress in grade level, HiSET, &/or college
Long-Term Outcomes:
What do we hope for youth in the future?
• No adult recidivism
• Attainment of certificates or degrees
• Successful employment
• Personal and family self-sufficiency
• Positive connections to their communities
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How CommCorp ensures success:
We meet youth where they are and build on
their strength
Design programs that meet the regional
workforce demand
Hold youth and the BOG programs to high
standard
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Data Collection
Please note that CommCorp collects data, and monitors
programs from multiple perspectives and sources
including but not limited to:
the web-based database for BOG;
surveys, for youth, staff and employers;
fiscal monitoring; and
information gathered at technical assistance meetings,
etc.
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Relationship with DYS & CEP Partners
Successful BOG programs require consistent contact with DYS and other CEP partners including but not limited to:
Directors of Community Service, District Managers, Caseworkers, Resource Development Specialists, Site support Specialists, and Technical Assistance contact person from CommCorp.
Contact with DYS should occur at a minimum on a bi-weekly basis in the form of meetings, conference calls, and sharing of program logs and notes that include information about the name and location of vocational or employment supervisors and attendance.
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Sample Resources
BOG Grantee Handbook
Empower Your Future BOG Career Readiness
Curriculum Guide
Community Resource Guides
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Next Steps:
Deciding if a BOG Program is a Match
Contact DYS Directors of Community
Services (please see page 15 of RFP)
Please email [email protected]
or visit the CommCorp website
http://commcorp.org/available-funding/ to
access the BOG Grantee Handbook to
support program development, and access
more information about the logistics of
delivering BOG programming.
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Reminder
• Submit application to DYS for review and
signatures by June 2, 2017
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Instructions for RFP
Submissions
• Submission Deadline: Proposals (with all
three components in Microsoft Word and Excel
format, not PDF) are due on June 9, 2017 by 4:00
p.m.
• Submission Process: Proposals must be submitted
through Commonwealth Corporation’s BOG portal, at
https://commcorp.tfaforms.net/328707.
https://commcorp.tfaforms.net/328707.
• Applicants will be asked to enter certain information about the applicant organization and key personnel who are affiliated with the proposal. ttps://commcorp.tfaforms.net/328707
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Submission Process Continued
• Part 1: Project Narrative: Proposals must include a brief written narrative of no more than ten (10) pages of double-spaced text. Clearly marked headings. Submit it in Microsoft Word format (not PDF). Use the following naming convention: OrganizationName_FY18BOG_Narrative.doc.
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Submission Process Continued
• Part 2: Signature Page: Applicants must submit a separate signature page, using the template provided, that contains the signature of the applicant’s executive director, and the DYS Director of Community Services and local DYS District Manager. Scan original signatures and submit it using the appropriate button on the BOG portal website using either JPEG or PDF format.
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Submission Process Continued
• Part 3: Budget (3A) and Budget Narrative(3B): Applicants must submit a detailed budget request using the provided forms. Upload your budget using the appropriate button on the BOG portal website. Submit it in Microsoft Excel spreadsheet format (not PDF). Use the following naming convention: OrganizationName_FY18BOG_Budget.xls.
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Q & A
Questions from the chat board will now be
answered.
Thanks for your participation!