bridging the distance: online meeting software tipsheet and resource guide
TRANSCRIPT
8/14/2019 Bridging the Distance: Online Meeting Software Tipsheet and Resource Guide
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Bridging the Distance: Online Meeting Software Tip Sheet and Resource Guide Basics
• Online meeting software also referred to as web conferencing software or webinar software
allows you to connect with an audience online
• Online meeting software applications typically have tools such as screen share, audio feed,
video capability and chat that make it easy to interact with an audience from a distance
• Online meeting
options
allow
you
to
quickly
connect
with
colleagues
or
students
• Online meeting software can be quickly installed on personal computers or laptops
• Use online meeting software to create a virtual interactive classroom and enhance distance education
*For our introduction and example, we will be working with Dimdim http://www.dimdim.com/.
Please see below for information on other online meeting software options.
Meeting Set Up To get started, visit https://estore.dimdim.com/user/signup to create a free Dimdim account. Signing up for a Dimdim account requires
creating a Dimdim ID which works like a username. A password and email address are also necessary before you can begin hosting meetings
with Dimdim.
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Create an account
ID. You will use your
ID to log in. Your ID
also appears when
you join or host a
meeting.
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Getting Started You can start using Dimdim immediately. Dimdim provides several ways to access online meetings.
You can Host a meeting and begin inviting others to join your meeting by sending them email invites through Dimdim.
You can also Join meetings already in progress through Dimdim by
clicking on
the
Join
Meeting
option.
Lastly you can schedule a meeting and invite attendees in advance.
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Enter email
addresses for
meeting attendees.
They will receive an
invite with a link to
your meeting.
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Tools
Online meeting software offers users a variety of functions and tools which will help create a
successful online meeting experience. Common tools include:
Video – With a webcam installed you can host a meeting and your attendees will be able to see you in
a small video screen.
Audio – Using a microphone share presentation audio through the meeting software and your
computer. No phone necessary.
Screen share – Allow meeting participants to see your screen as you work.
URL share – Quickly type in a URL and share only that page with attendees. This option works best
when you do not want to share your entire screen with the meeting attendees.
Chat – The chat feature, available through most meeting software options, allows you to interact and
correspond with meeting participants in real‐time. Use chat when audio features are not working, to
assist individual attendees with technical issues without stopping the class, or take questions from the
audience to
be
answered
at
the
end
of
the
session.
Whiteboard – Drawing tool allows you to type, draw, erase or write in the meeting using Paint like
functions.
File share – With most software you can upload and flip through PowerPoint presentations. You can
also upload and share other documents through file share applications when available.
Participant list – Allows you to see who in the meeting based on user name or ID.
Archive/Record – Save a meeting or session for review or to share with others.
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Video will appear in
this location when
enabled. You can
also monitor
presenter’s audio
using tools below.
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This view
demonstrates
sharing a URL with
attendees.
If users are not able
to hear audio, dial‐in
option with passcode
is available.
Presenters have the
option to record a
session for playback
or sharing.
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Software
Product
Cost Capacity Audio Presenter
Video
Chat URL
Share
Desktop
Screen
Sharing
Upload
and
Share
PPT
Upload
other
files
White
Board
Available
on-
campus
Adobe Acrobat Connect
Call forpricing
7,500
Adobe Acrobat
ConnectNow 3 for free 3
Dimdim Free for upto 20 then
$25‐$75 permonth
20‐1,000
GoToMeeting Free trialthen $39‐
$49 permonth
Up to 15then use
GotoWebinar
Microsoft Live Meeting Institutional
License20,000 Coming
soon Twiddla Free
Professionalaccount for.edu emails
Unlimitedbut only onemeeting at a
time
WebEx Free trialthen up to
$69 permonth
35,000
YuuGuu 5 for freethen $15‐$30 permonth
Unlimitedfor paidaccounts
Zoho Free for 1then $12 ‐
$24 permonth
1‐25
See http://en.wikipedia.org/wiki/Comparison_of_web_conferencing_software for detailed comparison chart
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The librarians
have
included
links
to
several
articles
about
Online
Meeting
Software
as
well
as
information
to
help
you
get
started.
Remember
to check back regularly as we will continue to add links to this page.
Microsoft Live Meeting
Microsoft Office Live Meeting 2007 is an online meeting space that your organization subscribes to or that your organization hosts internally. You can
meet with your colleagues online and collaborate in real‐time. From Microsoft, this meeting software integrates well with other Office 2007 programs.
Google has developed a variety of programs and applications designed to simplify the collaboration process. From Gmail which offers
chat and talk features for quick communication to GoogleDocs which allows users to collaborate in real time while editing a document.
Google recently launched Google Wave (limited access at time of publication) which will provide real‐time collaboration and editing through
applications designed to merge technologies used for email, wikis and social media.
On campus UT Health Science Center faculty, staff and students have access to video conferencing services or V‐Tel from the IMS
department. With V‐Tel you can host a meeting with the RAHC and/or the Laredo Campus Extension. Appointments must be scheduled in
advanced. Visit http://ims.uthscsa.edu/communications/videoconf.aspx for pricing and information.
For access to additional resources about Social Bookmarking please visit the following link; http://delicious.com/tag/uthsclib+meet
Need Help? Ask a Librarian
(210) 567.2450
Additional Resources and Helpful Reads
V‐Tel