bpharm student handbook - university of otago · dr shakila rizwan [email protected] room...
TRANSCRIPT
BPharm Student Handbook February 2015 Edition
New Zealand’s National
School of Pharmacy Te Kura Mātauraka Wai-whakaora
University of Otago
While all reasonable efforts have been made to ensure that the information contained herein is correct at
the time of going to press, matters covered by this publication are subject to change.
The School of Pharmacy reserves the right to introduce such changes (including addition, withdrawal or restructuring of papers and programmes) as it may judge to be necessary or desirable.
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TABLE OF CONTENTS
INTRODUCTION .......................................................................................................................... 5
CONTACT INFORMATION .......................................................................................................... 6
Academic Staff ......................................................................................................................... 6
General Staff ............................................................................................................................ 8
Research & Postdoctoral Staff .................................................................................................. 9
KEY UNDERGRADUATE POSITIONS ...................................................................................... 10
STUDENT TIMETABLES & COMMUNICATION ........................................................................ 13
UNIVERSITY OF OTAGO STUDENT CHARTER ...................................................................... 14
PHARMACY PROFESSIONAL BODIES .................................................................................... 16
INTERN TRAINING PROGRAMME ........................................................................................... 17
English Language Requirements ............................................................................................ 17
PROCEDURES AND PRINCIPLES WITHIN THE SCHOOL OF PHARMACY ........................... 21
Confidentiality Agreement ....................................................................................................... 21
Student Database ................................................................................................................... 21
Use of Personal Information ................................................................................................... 21
Enrolment ............................................................................................................................... 21
Immunisation .......................................................................................................................... 22
Use of English ........................................................................................................................ 22
Absences ................................................................................................................................ 22
Fitness to Practise Committee ................................................................................................ 24
Terms and Examination Matters ............................................................................................. 25
In-Course Tests and Assignments .......................................................................................... 27
Grades and Level of Awards ................................................................................................... 29
Plagiarism ............................................................................................................................... 29
General Rules of Conduct ....................................................................................................... 30
Use of School Facilities........................................................................................................... 31
Other Useful Information ......................................................................................................... 31
PHARMACY SCHOLARSHIPS AND PRIZES ............................................................................ 35
POSTGRADUATE PROGRAMMES ........................................................................................... 37
APPENDIX 1 .............................................................................................................................. 39
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INTRODUCTION This handbook is designed to provide information that you will need throughout the three years you will spend completing your Bachelor of Pharmacy degree in the School of Pharmacy. It provides basic information on things you need to know and directs you to places to find out more about many of the topics. You will only be given this Handbook when you enter the BPharm programme, so please keep it for reference during your time here. Of course, because things are constantly changing it will be updated as necessary and at least at the beginning of each academic year. A pdf of the most up-to-date version of this document is available on the School of Pharmacy website: www.otago.ac.nz/pharmacy. Please check the website for updated information. The P2s will be issued with a hard copy of the P2 handbook and electronic copies of the P3 and P4 handbooks will be available on the school website. These handbooks include information specific to each year of the BPharm programme. Please ask the School of Pharmacy staff if you require any further information and please let us know of any topics you think would be helpful to include in this or any of the other three year-specific handbooks.
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CONTACT INFORMATION School of Pharmacy Adams Building, 18 Frederick Street, Dunedin PO Box 56, Dunedin 9054 Telephone: 64 3 479 7275 Facsimile: 64 3 479 7034
To contact any of the staff members below using an outside telephone line, dial 479 then the extn number.
Academic Staff
Dean Professor Stephen Duffull [email protected] Room 715 Extn 7258
Deputy Dean and Associate Dean, Academic Assoc. Professor Natalie Medlicott [email protected] Room 404c Extn 5919
Associate Dean - Marketing, Communication and Engagement
Assoc. Professor Joel Tyndall [email protected] Room 605a Extn 7293
Associate Dean – Postgraduate Professional Programmes
Professor Pauline Norris [email protected] Room 505a Extn 7359
Associate Dean – Research
Professor Sarah Hook [email protected] Room 418 Extn 7877
Director of Research
T.B.A
Director of Admissions
Dr June Tordoff june.tordoff @otago.ac.nz Room 522 Extn 7274
Director of Undergraduate Programmes
T.B.A
Director of Examinations and Assessments
Dr Arlene McDowell [email protected] Room 618 Extn 7145
Mr Hesham Al-Sallami [email protected] Room 611 Extn 7295
Assoc. Professor Rhiannon Braund [email protected] Room 507 Extn 7240
Miss Kate Chesney [email protected] Room 504 Extn 7132
Dr Shyamal Das [email protected] Room 616 Extn 4262
Mr John Fraser [email protected] Room 504 Extn 7149
Dr Allan Gamble [email protected] Room 420 Extn 5410
Dr James Green [email protected] Room 506 Extn 7325
Mrs Nicky Hewson [email protected] Room 504 Extn 7149
Dr Susan Heydon [email protected] Room 805 Extn 5875
Dr Prasad Nishtala [email protected] Room 804 Extn 4041
Mrs Anita Olivier [email protected] Room 504 Extn 7159
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Ms Aynsley Peterson [email protected] Room 504 Extn 7149
Dr Shakila Rizwan [email protected] Room 421 Extn 5410
Dr Dorothy Saville [email protected] Room 613 Extn 7255
Dr Alesha Smith [email protected] Room 505b Extn 5052
Professor Ian Tucker [email protected] Room 506a Extn 7296
Dr Andrea Vernall [email protected] Room 419 Extn 4518
Dr Greg Walker [email protected] Room 612 Extn 5141
Mr James Windle [email protected] Room 803 Extn 5280
Dr Dan Wright [email protected] Room 711 Extn 7290
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General Staff
Administrative Staff
Manager, Administration and Finance
Jane McAuslan [email protected] Room 710 Extn 5128
Denise Botting Postgraduate Administrator Room 708 Extn 7271 [email protected]
TBA PA to Professor Pharmaceutical Sciences Room 708 Extn 3983 [email protected]
Kathy Ferguson Undergraduate Administrator Room 619 Extn 7288 [email protected]
Vicky McLeod Executive Assistant to the Dean Room 716 Extn 7258 [email protected]
Laura McNeil PA to Associate Deans/Administrative Secretary Room 718 Extn 5129 [email protected] [email protected]
Dot Scott Receptionist/PA to Associate Dean Room 718 Extn 7275 Jan-July [email protected] [email protected]
Sarah Wilson Receptionist/PA to Associate Dean July-Dec On parental leave
Gwen Slote Academic & Finance Administrator Room 717 Extn 7273 [email protected]
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Technical Staff
Head Technician
Len Stevenson [email protected] Room 709 Extn 5221
Mike Broughton Medicinal Chemistry/Instrument Admin Technician Room 606 Extn 5255 PHCY 256, PHCY 258, PHCY 259 [email protected]
Tim Campbell IT and Electronics Technician Room 506a Extn 7271 [email protected]
Kevin Crump Instrument and Development Technician Room 409 Extn 7270 [email protected]
Glenys Donaldson Physical Pharmacy/Sterile Dispensing Technician Room 407 Extn 7395 PHCY 254, PHCY 255, PHCY 346, PHCY 470, PHCY 480 [email protected]
Blake Gibson Research Technician Room 412b Extn 3984 [email protected]
Julie Harwood Pharmaceutical Sciences Technician Room 407 Extn 7395 PHCY 342, PHCY 343, PHCY 345, PHCY 471, PHCY 472, PHCY 473, PHCY 481, PHCY 482, PHCY 483
Pummy Krittaphol-Bailey Research Technician Room 806 Extn 6823 [email protected]
Jo Preston Purchasing Officer Room 609a Extn 5207 [email protected]
Lisa Reid P2/P3 Dispensing Laboratory Technician Room 516 Extn 7488 PHCY 263, PHCY 344 [email protected]
Brian Young IT and Electronics Technician Room 409 Extn 7280 [email protected]
Research & Postdoctoral Staff
Dr Biju Balakrishnan [email protected] Room 704a Extn 5141
Dr Olaf Bork [email protected] Room 712 Extn 9033
Dr Rohit Jain [email protected] Room 704a Extn 7242
Dr Rena Jing [email protected] Room 614 Extn 7173
Chanaka Kaluarachchi [email protected] Room 806 Extn 6823
Sujita Narayan [email protected] Room 806 Extn 6823
Mr Chris Wicky [email protected] Room 704a Extn 5141
Dr Hu Zhang [email protected] Room 523 Extn 7173
For an up-to-date staff list see the Pharmacy website: www.otago.ac.nz/pharmacy
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KEY UNDERGRADUATE POSITIONS
Director of Undergraduate Programmes: T.B.A Director of Admissions: Dr June Tordoff Director of Examinations and Assessments: Dr Arlene McDowell
Dr McDowell is the person to see if you have any assessment or examination issues to discuss.
Student Support Co-ordinators: Dr Shakila Rizwan Dr Allan Gamble Disabilities Officer: Dr Arlene McDowell Kaiāwhina Māori (Māori Student Advisor): Dr James Green Māori Pharmacy Student Clinical Tutor: Lisa Kremer Pacific Island Student Advisor: Professor Pauline Norris International Student Advisor: Dr Susan Heydon IMU Student Clinical Tutor: Miss Abbie Copinga P2 Dispensing Co-ordinator: Mrs Nicky Hewson P3 Dispensing Co-ordinator: Miss Kate Chesney
P2 Paper Co-ordinators
Paper Title Co-ordinator
Full Year
PHCY 263 Principles of Pharmacy Practice Dr Susan Heydon First Semester
PHCY 231 Biochemistry Dr Alan Carne (Biochemistry) PHCY 251 Physiology Associate Professor Phil Sheard (Physiology) PHCY 254 Physical Pharmacy A Dr Shakila Rizwan PHCY 256 Biopharmaceutical Chemistry Mr David Schmierer
Second Semester
PHCY 219 Microbiology and Immunology Dr Judith Bateup (Microbiology & Immunology) PHCY 255 Physical Pharmacy B Dr Greg Walker PHCY 258 Introduction to Drug Action Associate Professor Joel Tyndall PHCY 259 Quality of Medicines Dr Allan Gamble
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P3 Paper Co-ordinators
Course Title Co-ordinator
First Semester
PHCY 315 Human Disease Ms Catherine Ronayne (Pathology) PHCY 340 Essentials of Drug Action Dr Gregory Giles (Pharmacology & Toxicology) PHCY 342 Drug Delivery Systems Dr Arlene McDowell PHCY 343 Drug Disposition Dr Dorothy Saville PHCY 344 Professional Pharmacy Practice A Dr James Green Second Semester
PHCY 345 Quality Use of Medicines A Mr David Schmierer PHCY 345 Module Gastrointestinal (GI) Dr June Tordoff PHCY 345 Module Infectious Diseases (IN) Professor Sarah Hook PHCY 345 Module Respiratory (RS) Mr David Schmierer PHCY 345 Module Endocrine (EN) T.B.A PHCY 345 Module Cardiovascular (CV) Dr Andrea Vernall PHCY 346 Professional Pharmacy Practice B Mr James Windle
P4 Paper Co-ordinators
Course Title Co-ordinator
Full Year
PHCY 470 Research Elective Professor Pauline Norris PHCY 472 Professional Pharmacy Practice C Dr Susan Heydon First Semester
PHCY 471 Quality Use of Medicines B Mr Hesham Al-Sallami PHCY 471 Module Oncology (ON) Professor Sarah Hook PHCY 471 Module Reproduction (RP) Associate Professor Rhiannon Braund PHCY 471 Module Musculoskeletal (MS) Mr Hesham Al-Sallami Second Semester
PHCY 473 Quality Use of Medicines C Dr Prasad Nishtala PHCY 473 Module Central Nervous System (CN) Dr Prasad Nishtala PHCY 473 Module Dermatology (DM) Mrs Anita Olivier PHCY 473 Module Haematology (HM) Mr Hesham Al-Sallami PHCY 473 Module Special Populations (SP) Associate Professor Natalie Medlicott PHCY 473 Module Medicines Management (MM) Ms Aynsley Peterson
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P4 Honours Papers
Course Title Co-ordinator
Full Year
PHCY 480 Research Project Dr Shyamal Das PHCY 482 Professional Pharmacy Practice C Dr Shyamal Das First Semester
PHCY 481 Quality Use of Medicines B Dr Shyamal Das Second Semester
PHCY 483 Quality Use of Medicines C Dr Shyamal Das
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STUDENT TIMETABLES & COMMUNICATION
Timetables All Pharmacy students are expected to be available 8am–6pm Monday–Friday during semester time. We arrange the Pharmacy timetable as much as possible before the start of the teaching year but due to the nature of our teaching (e.g. we use a lot of outside experts in classes) we often have to move classes. The School of Pharmacy has developed a web-based timetable to allow all students to see the most up-to-date version of their timetable. All students should check the web timetable each week for their timetable for the coming week. Each class has a session code, lectures are coded by a two digit number only, laboratories are coded with an ‘L’ and a two digit number, e.g. L01, workshops are coded with a ‘W’ and a two digit number, e.g. W02, tutorials are coded with a ‘T’ and a two digit number, e.g. T03, CAL laboratories are coded with a ‘C’ and a two digit number, e.g. C04, seminars are coded with a ‘S’ and a two digit number, e.g. S05. The following rules have been set for the web timetable:
Timetables are correct at 6pm each Sunday.
Timetables are posted on the 6th floor noticeboard by 8.30am each Monday morning.
Any changes made after 6pm Sunday will be emailed to students.
If any changes are made on the same day (e.g. lecture cancellation due to illness), a text message will be sent to all students who are listed on the eTXT system, or advised verbally during classes or workshops.
Communication with Students All Pharmacy student email addresses are downloaded from eVision at the beginning of the year and most of the communication from the School is conducted in this form. Therefore, students are expected to check their email regularly i.e. daily. Students should not forward their student email address to a personal email address, as this can lead to problems when outside mail addresses fail. The School also has the facility to send text messages to students (eTXT). At the beginning of the year all cellphone numbers are downloaded from eVision and any urgent messages can be sent to you by text. Therefore, please ensure your cellphone number is listed on eVision. If you do not want to be sent text messages by the School please email the Undergraduate Administrator and she will remove your number from the list. In many PHCY papers Blackboard is used as the primary means of communication. Course material and assignment marks are also posted on Blackboard. Some notices may also be posted on the 6th floor noticeboard, please check it regularly.
Prelim Lectures Prelim lectures are held every year for the P2 students only, on the Friday before the first semester lectures start. The time and location for this lecture will be posted on the pharmacy web timetable. It is expected that every student attend, so please take this into account when making any travel arrangements.
Student handbooks and other hand outs are given out at these lectures, staff are introduced and important information relating to the coming year is covered.
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UNIVERSITY OF OTAGO STUDENT CHARTER
Purpose
The University is committed to scholarship through excellence in teaching, research and service and to the provision of a stimulating campus environment for the development of lifelong learning skills. The purpose of this Charter is to advance those aims, to acknowledge the University’s commitment to the Treaty of Waitangi, and to promote good relations between the staff and administration of the University and its undergraduate and postgraduate students. This Charter is to affirm and restate in accessible form the principles behind the existing policies of the University. It is not intended to create additional legal obligations or to supersede existing policies. Reasonable compliance with this Charter will be expected of all members of the University, though it may be subject to justified limitations which are acceptable in a free and fair academic community or which are legitimately due to resource constraints. This Charter should act as a guide to the interpretation of current University policies, to the development of future policies, and to relations between members of the University where no other policies exist.
Rights
In pursuing its aims, the University of Otago recognises the following rights of its students:
1. To experience high quality teaching and supervision of postgraduate research.
2. To have learning experiences that are challenging and stimulating.
3. To be provided with course content which is up to date and informed by current scholarship.
4. To acknowledge the Treaty of Waitangi, including support for Maori student participation within the University. This should be achieved in a manner consistent with Maori cultural aspirations and preferences and the practices of the University.
5. To receive clear and accurate information and advice regarding all courses.
6. To be informed well in advance how and when their work will be assessed.
7. To receive fair, timely and useful feedback on their performance and progress.
8. To “have a say” about the value, relevance and effectiveness of their academic programmes and the teaching they experience.
9. To be treated with respect and courtesy by University staff and other students in an environment free from harassment and discrimination.
10. To expect that the University will provide a safe and secure environment.
11. To have reasonable opportunities to participate in University decision-making.
12. To be informed about what is expected of them as students.
13. To have access to clear administrative guidelines and procedures.
14. To have access to clear and appropriate procedures for dealing with grievances.
15. To have reasonable, equitable and scheduled access to University staff and services.
16. To have reasonable access to quality facilities, student support services, and resources necessary for achievement of academic goals.
17. To be members of a students’ association.
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Responsibilities
In exercising their rights, Otago students are expected to accept the following responsibilities:
1. To be self-motivated and self-directed learners.
2. To participate appropriately in their courses of study.
3. To prepare for classes which require work in advance.
4. To put the best effort possible into assignments and to hand them in on time.
5. To seek to develop critical thinking skills and apply these to their courses of study.
6. To submit work which is their own.
7. To provide fair and appropriate feedback to University staff.
8. To treat all staff, students and neighbours of the University with respect and courtesy.
9. To listen and participate in classes.
10. To observe appointment times and office hours.
11. To promote an environment which is safe and free from harassment and discrimination.
12. To respect both University and private property.
13. To be aware of opportunities to participate in University affairs.
14. To make themselves aware of and comply with University rules and policies.
15. To use appropriately the services and resources that the University provides.
Consultation
Any student who feels that the principles of this Charter have not been respected can raise their concerns with the relevant person or Department, a students’ association or the OUSA Advocacy Service.
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PHARMACY PROFESSIONAL BODIES The Pharmacy Council of New Zealand (PCNZ) is responsible for registration of pharmacists, the setting of standards for pharmacists’ education, scopes of practice and conduct. (Adapted from PCNZ website www.pharmacycouncil.org.nz January 2006). The Pharmaceutical Society of New Zealand (PSNZ Inc.) is the professional body for New Zealand pharmacists. It provides professional support, education, training and career development for all pharmacists, assisting and enabling them to deliver best practice and professional services for the New Zealand public. (Adapted from PSNZ Inc website www.psnz.org.nz January 2006).
Ngā Kaitiaki o Te Puna Rongoā o Aotearoa - The Māori Pharmacists’ Association Inc. is the professional organisation for Māori pharmacists and Māori pharmacy students. Their vision is to lead Māori responsiveness in the pharmacy sector. (Adapated from MPA website www.mpa.maori.nz January 2014).
The following are your nearest contacts for these bodies:
Pharmacy Council Member
Dr Andrew Bary Ph: (03) 441 0590
Pharmaceutical Society Inc (Otago Branch President)
Ms Kirsten Simonsen Ph: (03) 474 7940
Pharmaceutical Society Inc (Otago Branch Secretary)
Mr Simon Pointer Ph: (03) 474 7940
Māori Pharmacists’ Association (Student Contact)
Leanne Te Karu Ph: (07) 376 7149
The main contacts are:
Pharmacy Council of New Zealand PO Box 25-137, Wellington 6146 Ph: (04) 495-0330 Email: [email protected] Web: www.pharmacycouncil.org.nz
Pharmaceutical Society of New Zealand (Incorporated) PO Box 11-640 Wellington 6142 Ph: (04) 802-0030, Fax: (04) 382-9297 Email: [email protected] Web: www.psnz.org.nz
Ngā Kaitiaki o Te Puna Rongoā o Aotearoa - The Māori Pharmacists’ Association (Incorporated) PO Box 42-013, Acacia Bay Post Shop, Taupo 3330 Ph: (07) 376-7149 E-mail: [email protected] Web: www.mpa.maori.nz
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INTERN TRAINING PROGRAMME This information is particularly for P4s, however, 3rd and 2nd year students may benefit from reading this section and knowing what to expect of them when they are in their final year of study.
Pharmacy Council of New Zealand
The Pharmacy Council is an independent statutory body established under section 110(2) of the Health Practitioners Competence Assurance Act 2003. The Pharmacy Council registers pharmacists to practise their profession in New Zealand. Registration means that a pharmacist has an approved qualification, has met the standards specified and is recognised by the Pharmacy Council as fit to practise. To protect the public, the Pharmacy Council is also responsible for making sure that pharmacists maintain high standards of practice by continuing to maintain their competence when they have entered the workforce.
Pathway to Registration as a Pharmacist
Within two years of completing your Bachelor of Pharmacy degree, you must register in the Intern Scope of Practice with the Pharmacy Council of NZ and enter the EVOLVE Intern Training Programme run by the Pharmaceutical Society of NZ Inc. Intern pharmacists have two years to meet the requirements for registration in the Pharmacist Scope of practice. The requirements are:
1) Pass the Intern Written Examination (WE), which is a multi-choice computer based exam. 2) Complete the requirements of the Intern Training Programme and be signed off to attend Assessment Centre. 3) Complete the Assessment Centre – an Objective Structured Clinical Examination (OSCE) over 10 stations.
Successful completion of all these steps will lead to registration as a pharmacist in New Zealand. The Preregistration Assessment Board (PRAB), a committee of the Pharmacy Council of New Zealand, meets after the Assessment Centre, (final assessment for the Intern Pharmacist) to consider the results and determine whether individual interns are competent to register in the pharmacist scope of practice. PRAB also monitors the assessment methodology and tools of the Intern Training Programme.
First Aid Certificate Requirements for Registration
Entry to the pharmacy profession requires that all pharmacists (including intern pharmacists) hold a First Aid Certificate, in NZQA Unit Standards:
26551 Provide first aid for life-threatening conditions
26552 Demonstrate knowledge of common first aid conditions and how to respond to them. Students may elect to complete the St John’s Certificate course at some time during Year 4 (own arrangements). Alternatively, a first aid certificate must be obtained during the intern year.
English Language Requirements
All New Zealand BPharm graduates and Australian pharmacy graduates from APC (Australian Pharmacy Council) accredited programmes applying for registration in the scope of practice of an Intern pharmacist must be able to communicate effectively in English for the purposes of practising as a pharmacist within the workplace. All eligible graduates will agree to a statement that if a preceptor, other healthcare professional or member of the public finds they are not communicating in English to an acceptable standard, the intern pharmacist will accept the decision of the Pharmacy Council of New Zealand as to whether they remain eligible to practise as a pharmacist in New Zealand. This statement is included in the Statutory Declaration which is signed by students when they complete the application form for registration in the scope of practice of an intern pharmacist.
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Application for Registration as an Intern and issue of an Annual Practising Certificate (APC)
Application forms will be available from the School of Pharmacy Undergraduate Office from August each year. The forms are also available on the Pharmacy Council website. Please forward applications to the Council as early as possible, but not later than 15 December 2015. The earliest date you can work as an intern pharmacist is 15 December 2015. NB: You must register with the Pharmacy Council and have an intern APC before you can work as an intern. If you require further information please contact: Sue Thompson Registrations Officer Pharmacy Council of New Zealand PO Box 25 137 Wellington 6146 Ph: (04) 495 0901 Fax: (04) 495 0331
Email: [email protected]
EVOLVE Intern Training Programme
The EVOLVE Intern Training Programme is run by the Pharmaceutical Society of New Zealand (PSNZ). Staff from this programme will address P4 students twice during the year to discuss requirements for the following year’s programme. It is essential that you attend these talks as they outline the steps required to enrol in the Programme and other requirements. You must successfully complete the requirements of the EVOLVE Programme before you can register in the Pharmacist Scope of Practice under the HPCA Act. The EVOLVE Intern Training Programme pharmacists are Debbie Wallace (email: [email protected]), Hemita Patel (email: [email protected]) and Canary Lim (email: [email protected]). The Australian Pharmacy Council has accredited this Programme until the end of 2016. Further details about the Programme are available on the Society website (www.psnz.org.nz) under INTERN. Final year students are advised to begin preparing your curriculum vitae (CV) at the beginning of semester 1, in preparation for interviews that may occur as early as mid-semester 1.
Key advice:
Do not over-state or over-sell your accomplishments - keep it honest (but do not under-sell yourself either).
Be prepared to work as a team member who has leadership skills.
Be motivated and interested, with evidence of at least a modicum of "get-up-and-go".
Telephone skills – when inquiring about a position, introduce yourself and speak clearly. Remember to check if you are calling at a suitable time.
Be prepared to explain any glitches in your academic career (do not omit grades from your CV in the vain hope they will not be noticed - they always are).
You do not have to be an "A" student to “land the job”, but there should be some assurance that you are likely to pass Year 4 this year.
It is usually your Research Elective project, past work experiences (not necessarily pharmacy-related), extracurricular activities and accomplishments that make you "stand out" or be different from, the rest of your colleagues - so be prepared to highlight and discuss these.
Ensure your CV is free of errors and is as attractively presented as possible. This is most important as potential employers comment to the School and PSNZ Inc when these are poor, and will not offer you an interview.
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At the interview, be punctual and polite, dress appropriately, listen carefully and respond as confidently as you can. Be prepared to ask questions yourself - do not sit like a passive, disinterested lump. Do not be aggressive or a "know it all", and never criticise other pharmacists or pharmacies. The New Zealand Pharmacy community is too small to risk this. If you cannot attend an interview for any reason make sure you inform the prospective employer.
You may need to negotiate your salary package (e.g., wages, uniforms, Intern Training Programme fees, conference attendance) and contract. Be realistic with regard to salaries - this is a training year. A good training site, with a motivated Preceptor is your first priority - salary issues are secondary. Once you are registered, with an employment history behind you, you can command a good salary.
Ask if the site and preceptor are approved training sites - if not, the preceptor MUST contact the Society to start the approval process. Your preceptor must meet requirements set by the Pharmacy Council, which include having at least 3 years’ experience as a registered pharmacist, holding an Annual Practising Certificate without any conditions and having a “clean record”.
You cannot undertake your Intern training at a site that is not approved. For the 2015 Intern Training programme, ALL training sites MUST have a preceptor pharmacist at the site who is currently trained in Workplace Assessment, or enrolled to undertake this training with the Society.
You cannot offer to work without pay. You must have a legal employment contract and be remunerated for the work you do.
If you are not a NZ resident (i.e. you have been a full fee-paying undergraduate student) your preceptor will not be entitled to Health Workforce NZ (HWNZ). You need to inform your employer of this and they will need to take this into consideration when discussing your salary.
Applications for the EVOLVE Intern Training Programme
Application forms to join the EVOLVE Intern Training Programme will be available from the School Office from August each year. These forms will also be available on the PSNZ website. All students who intend to join the Programme the following year must complete this form, and return it to the Society by early November the year before. In order to register as a Pharmacist in New Zealand you must successfully complete the EVOLVE Intern Programme run by the Pharmaceutical Society of New Zealand Incorporated within 2 years of registration in the Intern Scope of Practice. The formal part of the EVOLVE Intern Training Programme runs from 1 February to mid-December. However, it is strongly advised that most interns should commence working in their sites as soon as possible after graduation. It is possible to undertake your training at more than one site so long as the majority of your time is spent at the site with your preceptor. There are options to “split” your internship between community pharmacy, and another “non-traditional” site such as industry, academia or government. If you are interested in a split-site internship, please contact the EVOLVE Programme Manager, Debbie Wallace, to discuss this. All training sites must be approved by the EVOLVE Programme. All sites must have one approved preceptor for up to two graduates undergoing Intern training. It is expected that you will be employed at this approved training site throughout your internship. The Society and the School do not act as an employment service, but they will give some assistance in helping you find a training site before the start of the Intern Training Programme on 1 February. Essentially, it is up to you to locate a site so you will need to put planning and effort into your search. (See below under Finding a Site) Since the relationship during this Intern Training period is an employer/employee relationship, and opportunities for employment are determined by “the market”, a training site is not and never has been guaranteed. No graduate from any university is certain of finding employment. If you are unable to find an employment site for your internship in New Zealand or Australia, you will not be able to register as a pharmacist. However, you could still use your BPharm degree to work in areas (pharmaceutical industry, government, research, etc) which do not require you to be registered.
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You should also be aware of the English language requirements for entry into the EVOLVE Intern Training Programme. The Pharmacy Council of NZ requires your English skills to be of a high level in order to enter the Programme to ensure:
You gain maximum benefit from the Intern Training Programme.
Your preceptor’s time is not diverted into teaching you English.
You can interact safely and effectively with staff, other health professionals and the public.
You do not, because of poor English skills, undermine the confidence the public and other health professionals have in the Schools of Pharmacy, the Pharmaceutical Society of New Zealand Inc, your preceptor and his/her pharmacy or the pharmacy profession.
Finding a Site
PSNZ Inc provides a password-protected website of intern positions available. Details of this will be given to you by May each year. As there are two schools of pharmacy, this is the fairest way for potential employers to advertise positions.
PLEASE NOTE – it is NOT the responsibility of the PSNZ Inc to find you a position – the website is a free service for students. If you have any enquiries about this please look at the PSNZ Inc website: www.psnz.org.nz.
Hospital Training Sites
Competition for hospital training positions can be intense. Rumours that ‘A Grade’ students, only NZ-born students, etc, are preferred are not true. Look at the profiles of previous hospital interns if you are in any doubt. Interns are chosen on their own merits. The hospitals will post their advertisements on the website. Interviews are usually held on-site.
Community Training Sites
Many employers will post their offers of sites starting in May, although some will wait until much later in the year. You should be prepared to be flexible regarding the location of your site. There is often intense competition for sites in the Auckland area. However, internships may be readily available in other parts of the country. Rural sites may offer more extensive and varied training opportunities than inner city counterparts and the cost of living can be cheaper. You should also consider the type of community pharmacy you would prefer to work in – large urban pharmacies in busy retail precincts will have a different focus to small suburban or rural pharmacies.
Interviews may be held on site, but some employers may travel to the School to conduct interviews.
Quite often community pharmacists do not know whether or not they can offer an intern position until towards the end of the year. Indeed, in some years, a number of desirable sites have not been advertised until after October.
It is most important that students approach pharmacists who may not be on the Society's website (e.g. in their local areas or in places where they wish to work) to see if they wish to take on an intern. This show of initiative is often the best way to find a site. Be aware that the site must be one that is (or will be) endorsed officially by PSNZ Inc as an approved Intern Training Site. You are not permitted to undertake training at a site that has not been approved.
Application forms for the EVOLVE Intern Training Programme will be available from the School of Pharmacy Undergraduate Office from August each year.
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PROCEDURES AND PRINCIPLES WITHIN THE SCHOOL OF PHARMACY
CONFIDENTIALITY AGREEMENT During your studies, you will have encounters with patients in hospital and community settings where confidential and sensitive information will be disclosed. The School of Pharmacy enters into a confidentiality agreement with all Pharmacy students and any breaches of the agreement may have severe consequences, such as full termination from your Pharmacy education. A copy of the agreement (see Appendix 2) must be completed and returned to the Undergraduate Administrator each year.
STUDENT DATABASE The School of Pharmacy maintains a confidential database containing information on individual students. Information is put on the database by staff members when, and if, they have concerns about an individual student. The aim of this process is two-fold: (1) so that we can be proactive in identifying particular problems an individual student may be having. For example, if several staff members enter into the database that a particular student is having communication issues, the Dean or the Director for Undergraduate Programmes, would want to follow up with that student to provide advice and assistance to enable him/her to address the issue. (2) to provide information on a confidential basis to university boards for regulatory purposes, such as exclusions. The database is confidential and the only people with access are the Dean of the School of Pharmacy, the Director of Undergraduate Programmes, the Manager of Administration and Finance, and when necessary, members of relevant University boards. If any student wishes to see a copy of his/her individual record he/she may put a request in at Pharmacy Reception and it will be actioned.
USE OF PERSONAL INFORMATION In addition to being used for the purposes of your teaching and study, information collected about you by the School during the course of your BPharm studies may be relevant to your suitability for registration as a Pharmacist. One of the purposes for which information about you will be collected is for supply to the Pharmacy Council in due course to assist it to consider your fitness to practise, and the suitability of you being registered. Any issues that might be raised with the Pharmacy Council will have been identifies by the School’s Fitness to Practise Committee and discussed with you during your BPharm degree (see entry on this committee).
ENROLMENT Each year you study at the University of Otago, you need to register to study with the University of Otago. Information regarding when registration opens and closes can be found on the University of Otago website under ‘Studying at Otago’, (http://www.otago.ac.nz/study/enrolment/registration.html). It is important that you remember to register each year and by the closing date, otherwise, you may be charged a late registration fee.
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IMMUNISATION The hospital you are allocated to for your placement in your P4 year, may require a record of your immune status. The Immunisation Record you completed with your application to the programme will be passed to Student Health. Student Health will contact students via the school email system to ensure that you are adequately immunised by the end of the P3 year.
USE OF ENGLISH English is the language of instruction in all parts of the University of Otago, including the School of Pharmacy. The ability to communicate effectively in English is one of the essentials of any pharmacist working in this country, hence the strong emphasis placed on communication skills throughout the Bachelor of Pharmacy programme. We do understand that not all our undergraduate students have English as their first language, and understand that some may wish to use a more familiar language when they are in discussion with other similar students in a laboratory or workshop session. We have noted, however, that this practice has hindered such students in their efforts to become confident in their ability to use the English language in social, academic or professional settings. As a consequence, we strongly discourage students from using any language other than English within the School of Pharmacy.
ABSENCES
A. Missed Workshops and Practical Sessions
100% attendance of workshops and practical sessions is a terms requirement (see Terms and Examinations Matters). However, there is some flexibility in that you can apply for permission to be absent in circumstances where the absence can be justified. The School has a dedicated email address for matters concerning student absences. You should direct any enquiries to: [email protected]
1. If you miss a workshop or practical session (Lab, CAL, etc) due to:
(i) Illness
FIRST check whether it is possible to attend another group’s session of the class missed by looking on the timetable. You will then need to email [email protected] to request the group swap (see Group Swaps (2)).
If you are unable to attend another session you will need to submit the following to Reception (7th floor) within 5 days:
an In-course Absence/Impairment form (available from Reception or our website
http://pharmacy.otago.ac.nz/forms)
a Health Declaration for Special Consideration form (Fill in Part A only for workshops and practical
sessions that do not contribute marks in the paper, and Parts A and B if marks are awarded for that
session).
(ii) Another important reason (Bereavement, Participation in National Sporting Team)
FIRST check whether it is possible to attend another group’s session of the class missed by looking on the timetable. You will then need to email [email protected] to request the group swap (see Group Swap Request (2)).
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If you are unable to attend another session you will need to submit the following to Reception (7th floor) within 5 days:
an In-course Absence/Impairment form (available from Reception or our website
http://pharmacy.otago.ac.nz/forms)
detailed supporting documentation (if you are unsure as to what is required please direct your enquiry
If you are not able to attend another group’s session it may be possible for you to make up the missed material in your own time, therefore, you should direct your enquiry to [email protected] (within 48 hours of the missed workshop or practical session). If it is not possible for you to attend another session and the application for in-course absence or impairment is approved, the in-course assessment grade will be determined excluding the missed session/assessment.
2. Group Swap Request:
You are allocated groups at the beginning of each year and you MUST attend lab/workshop etc sessions with your allocated group. If you are not able to attend (for justifiable reasons) with your own group you can request a group swap so you may attend that class with another group (as a one off and if the class size permits). To request a group swap email: [email protected] you will need to provide the following information:
Name
Year (P2,P3 or P4)
Group (A,B,C or D)
Student ID number
The session/s you cannot attend: (include date, time, lab or workshop number, assessment, lecturers name)
The session/s you would like to attend: (include date, time, lab or workshop number, lecturers name)
You will then be notified via email if your request has been approved.
B. Absence from or Impairment in Final Examinations
If you miss a final examination or believe your performance has been seriously impaired through illness or other personal circumstance, on the day of the examination or 14 days prior to it, you can make an application for impaired performance. The application form for this is available from the School of Pharmacy Website http://pharmacy.otago.ac.nz/pages/forms or the School of Pharmacy Reception. Note that this is not the same form used for in-course absence or impairments. The form must be completed to advise of your circumstances as soon as possible, and no later than 5 days from the date of the last examination for which an absence or impairment is claimed. Late applications will not be considered. If your impairment is due to:
(i) Illness
You must also supply a Health Declaration for Special Consideration (form available from our website) (ii) Other reason
You must supply supporting documentation (if you are unsure as to what is required please direct your enquiry to [email protected])
If an impaired performance application is accepted, you will be awarded a ‘sick special’ in the paper concerned and will be permitted to sit a special examination. If you choose to sit the ‘sick special’ both your final mark and the result from the ‘sick special’ will be included on your academic record.
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FITNESS TO PRACTISE COMMITTEE (FtPC) The School of Pharmacy has a FtPC which aims through its associated procedures and policies to identify and then fairly and transparently address individual students who may have issues that could affect their future fitness to practise as pharmacists. The primary responsibilities of the Fitness to Practise Committee are to ensure that:
in the conduct of their training, pharmacy students in the School of Pharmacy at the University of Otago develop appropriate professional behaviours so that they do not pose a risk to patients or others with whom they have professional contact, for reasons of their personal health or because of identified serious deficiencies or lapses in personal attitudes, conduct or behaviour.
where serious impairments, deficiencies or lapses have been identified or have occurred, remedial steps have been undertaken and fulfilled such that the perceived risks are no longer present.
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TERMS AND EXAMINATION MATTERS
A. Terms Requirements
Terms requirements refer to the parts of the paper that you must complete to be eligible to sit the final examination. This means that if you do not achieve terms, you will fail the paper. In order to gain terms, you must:
1. Behave in a professional manner;
2. Complete all required placements;
3. Attend 100% of all workshops and practical sessions for all papers. Attendance at workshops and practical session is recorded using a sign-in sheet. It is your responsibility to ensure you sign-in as this is the only accepted proof of attendance.
You are expected to attend the workshop/practical session with your assigned group. However if it can be justified, you may be granted permission to attend with another group. Application for this should be made by email to the School at the following email address: [email protected] providing all necessary details, including your full name, the date of the class you missed, the name of the class you missed and full details of the class you would like to attend.
Some flexibility is allowed in the 100% attendance requirement in that you may be permitted to be absent in circumstances where the absence can be justified. If you are ill, the In-course Absence/Impairment Form (available from either the School of Pharmacy Reception or from the School of Pharmacy website - (http://pharmacy.otago.ac.nz/pages/forms.html), must be submitted to School of Pharmacy Reception within five days of the missed session. In all other situations, (e.g. absence due to bereavement), applications to be exempted from attendance at a workshop or practical session must be made prior to the workshop or practical session to the School using the In-course Absence/Impairment Form, (see Missed Workshops and Practical Sessions). In all cases the application must be accompanied by supporting documentation detailing the reason/s for the absence. If the application is accepted, you must still access the material covered in the session and complete all exercises where possible. You may be asked to provide evidence you have done so. Exemptions will not normally be granted for more than 20% of the workshops and practical sessions in any one year.
B. Dishonest Practice in Examinations
Students’ attention is drawn to the University’s regulations governing dishonesty (such as taking revision notes or other disallowed material into the examination centre) which appear in the Examination Regulations section of the University of Otago Calendar or view University Website http://www.otago.ac.nz/study/regulations/examinations.html. Please be aware that there are certain calculators approved for use in examinations (if allowed).
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C. Calculators in Examinations
USE OF CALCULATORS IN FINAL EXAMINATIONS
Examiners will now decide on one of three available options:
1. No calculators permitted
2. Only calculators on the University of Otago list of approved
calculators may be used (see box below)
3. No restriction on the model of calculator that may be used, but no device with communication capability shall be
accepted as a calculator
Please ensure you are aware which option applies for each of the papers you are studying.
Approved calculators: Casio FX82, Casio FX100, Casio FX570, Casio FX95, Sharp EL531
D. Computers in Examinations
Students are not permitted to use any computers in examinations, including open book examinations.
E. Examination Schedule
Details of days, dates, venues and times for Semester 1 and Semester 2 final examinations will be published on the University website (http://www.otago.ac.nz/study/exams.html) during the year. The School will notify you of the details of any practical dispensing or oral exams. If you are making travel arrangements, you need to consider the dates specified for the examination period. This also applies to Special Examinations.
F. Final Results
All final results will be made available via the eVision portal.
Examination results are not given out prior to official release
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G. Special Examinations
A candidate who obtains a D in a paper may be permitted to sit a special examination for that paper. Normally, no candidate may be admitted to special examinations if papers, equal to half the points or worth more than half the points comprising the course for that year, have been failed. Please note: a final mark for a paper will be based on examination results only, unless a candidate sits a “sick special” examination, when in-course marks will also contribute. Any candidate who has obtained an E grade in a paper will not normally be admitted to a special examination in that paper. Please ensure your contact details on eVision are up-to-date, as the School may use this information to contact you. If an Override Address is active it will be used, otherwise information will be posted to your Home Address in eVision. Email may also be used to provide you with information on special examinations etc, outside semester time, so please ensure you check your university email REGULARLY. Special Examinations for Pharmacy are normally held in mid-January (P4) and late January – early February (P2 and P3). Examination timetables are made available on the Examinations Information website (http://www.otago.ac.nz/study/exams.html) in mid-December. An application form can be downloaded from the website and needs to be returned to the Manager, Student Administration, University of Otago, PO Box 56, Dunedin 9054 by 10 January with the fee of $72 per paper. Candidates awarded “sick specials” need to complete and return the application form but are exempt from the $72 entry fee per paper for those Special Examinations.
The Examinations Office will NOT contact you regarding this; you must check eVision yourself and complete the application for Special Examinations if you have a special loaded on your eVision record.
IN-COURSE TESTS AND ASSIGNMENTS
A. School of Pharmacy Standard Coversheet
All materials for assessment submitted for marking shall have the School’s coversheet stapled on the front. The coversheet is available on Blackboard and on the Pharmacy website. A copy is also emailed to all students at the beginning of the year. Please complete all fields of the coversheet and use the form whenever it applies (Appendix 1).
Assignments submitted without the standard coversheet will not be submitted for marking or will have the results withheld, depending on your course co-ordinator.
B. Where to Submit Assignments
All assignments and other submissions must be put in the year specific slot under the window of Room 619 (unless otherwise stated), by 2 pm on the due date. This can be done at any time and will be date stamped and checked off as they are received. However, it is your responsibility to ensure that you keep a copy (electronic or paper) of any assignment you submit. Should one go missing, you will then be able to provide your copy directly to the staff member concerned.
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C. Penalties for Late Submissions
Assignments, essays and reports that are submitted later than the dates and times listed will automatically incur the following penalties: 1 Day (or part thereof) 10% 2 Days (or part thereof) 20% 3 Days (or part thereof) 30% 4 Days (or part thereof) 50% 5 Days (or part thereof) 80% 6 Days or more 100% Notes 1. The policy applies to 200-400 level papers (i.e. P2, P3 and P4). 2. The penalty is applied to available marks, not given marks, e.g. an assignment handed in 1 day late and
awarded a mark of 65 % would be adjusted to 55% (ie. 65% - 10%) NOT 58.5% (65% - 6.5% (10% of awarded mark)).
3. The minimum mark given will be 0% (no negative marks). 4. The policy will apply on weekends and holidays. Late submissions can be sent electronically via email as an
attachment to: [email protected] after the due time and at any other times the building is locked (weekends, holidays and after hours). An email reply will be sent confirming receipt of your email. It is your responsibility to ensure the attachment is sent. A matching hard copy must be submitted by 9am on the next available day that the building is open, with the appropriate coversheet.
5. Exceptions will be considered only when accompanied by the In-course Absence/Impairment Form, (obtainable
from Reception or downloadable from the Pharmacy website) with the appropriate attachment e.g. medical certificate.
D. Returning Assignments
Your assignments will be returned within 3 weeks of submission. Occasionally, it may not be possible to return your assignments within 3 weeks; however, students will be notified of any reasons why there is a delay. Assignments can be picked up from the Undergraduate Administrator’s Office (Room 619) during office hours.
Office hours are 12.30 pm – 2 pm Monday to Friday during semester time. Hours may vary and times will be notified to students.
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GRADES AND LEVEL OF AWARDS
A. Grading Chart
The following University of Otago scheme will be used for assigning final letter grades in Pharmacy papers:
A+ = 90 – 100% A = 85 – 89 A- = 80 – 84 B+ = 75 – 79 B = 70 – 74 B- = 65 – 69 C+ = 60 – 64 C = 55 – 59 C- = 50 – 54 Pass D = 40 – 49 Fail E = < 40
A grade of C- will be a pass. It is not regarded as a “restricted pass” in the Pharmacy programme.
Final grades will be determined based on calculations as indicated in each paper description. Further information will be given by the respective paper co-ordinators.
B. Level of Award of the Degree
The BPharm degree may be awarded with Distinction or with Credit. In determining the level of the degree, a weighted average of normalised grades obtained in all papers of the second, third and fourth years will be used. The weighting factors used are 0.25 for 2nd year, 0.33 for 3rd year and 0.42 for 4th year. The weighted average is calculated by multiplying the mark for each paper for each year by the numbers of points for that paper, (weighting them as above, 0.25 for 2nd year, 0.33 for 3rd year and 0.42 for 4th year.)
PLAGIARISM Students should make sure that all submitted work is their own. Plagiarism “is a form of dishonest practice. Plagiarism is defined as copying or paraphrasing another's work, whether intentionally or otherwise, and presenting it as one's own” (see the University of Otago Calendar). In practice this means plagiarism includes any attempt in any piece of submitted work (e.g. an assignment or test) to present as one's own work the work of another (whether of another student or a published authority).
Any student found responsible for plagiarism in any piece of work submitted for assessment shall be subject to the University's dishonest practice regulations which may result in various penalties, including forfeiture of marks for the piece of work submitted, a zero grade for the paper or, in extreme cases, exclusion from the University.
Please see the University of Otago website http://www.otago.ac.nz/study/plagiarism for more information.
Group Assignments
It is not acceptable for each member of the group to write one section of the assignment and have no knowledge or understanding or contribution to other sections. It is expected that you will have full knowledge of the total assignment which is submitted and be responsible for all parts of that assignment. The question may arise “what happens if one member of the team commits plagiarism in a section of the assignment?” It is therefore important that as part of your team interaction you ensure that each member of the team understands what is and what is not plagiarism, and that you seek assurance of other members of the team that they have not plagiarised in sections of the assignment.
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GENERAL RULES OF CONDUCT
A. Within the University
Students are expected to have read the General Regulations section in the University of Otago Calendar.
B. Within the School of Pharmacy
Cellphones must be TURNED OFF while attending ALL classes.
High standards of dress are demanded of students in Professional Practice sessions and during periods of community and hospital work experience (placements). That is, jeans or sneakers are not permitted but rather smart casual dress is preferred and neck ties for males may be required on occasions. Clean white coats and name badges should be worn at all times.
C. Within the Laboratories
Laboratory safety is greatly dependent on all personnel (staff and students) acting in a responsible manner and being conscious of the hazards in their working environment. Rules for good conduct are:
1. Ensure that personal clothing is suitable to the laboratory conditions. Wear a clean white laboratory coat at all times. Do not wear jandals or open sandals in the laboratory; non-slip footwear is preferred.
2. Always wear eye protection in chemical laboratories (Note: the wearing of contact lenses is not a substitute for normal eye safety protection).
3. Do not run in the laboratory or along corridors.
4. Always open and close doors carefully when entering or leaving the laboratory.
5. Do not handle or consume food or drink in the laboratory.
6. If your hair is long, keep it tied back during laboratory sessions.
7. Do not mouth pipette liquids under any circumstances.
8. Prior to working with a substance that may be hazardous:
find out what the hazards of that substance or material are,
understand what safety precautions are necessary.
9. Always use safety carriers for transporting chemicals in glass or plastics with a capacity of 2 litres or greater. Never carry containers of mutually reactive substances at the same time.
10. Always use a fume cupboard when working with highly toxic, volatile or odorous substances. Use a microbiological safety cabinet when handling pathogens.
11. Never block access to exits or safety equipment. Do not store clothes and bags on the floor of the laboratory or in access corridors. Use the facilities for storage provided.
12. Dispose of special wastes (glass, biological, radioactive or chemical substances) as per guidelines for that laboratory.
13. Report any incident where a person is harmed and any incident where a person may have been harmed had the circumstances been different. The University is required by law to record such accidents and incidents.
14. Prior to working in a laboratory familiarise yourself with:
any specific hazards peculiar to that laboratory,
specific safety procedures for that laboratory,
the location of safety equipment, emergency procedures, first aid.
15. Rudeness to demonstrators will not be tolerated.
Students may be excluded from a practical session if they do not meet the above requirements
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USE OF SCHOOL FACILITIES
A. Telephone
There is to be no unauthorised use of School of Pharmacy telephones.
B. Stationery
All students are reminded that the School of Pharmacy administration offices, Staff Room and Photocopier locations are NOT common work areas and use of general stationery equipment e.g., guillotine, stapler, photocopier, etc., are not provided through the School. Handouts or any materials required for student use in teaching situations will be given out, if appropriate, by the relevant lecturer.
C. Photocopiers
Student photocopying can be done on library photocopiers on a user-pays basis. Students should familiarise themselves with photocopying facilities in the University libraries. Photocopiers on the 7th floor of the Adams Building are for use of Pharmacy staff and postgraduate students, each of whom is issued with a personal identification number (PIN) for access to these machines. In some instances students may be permitted to use these photocopiers for the preparation of teaching material, but only when the staff member is present and using that staff member’s paper PIN.
D. Water Cooler
A water cooler has been installed by the School for the use of students. It is located in the 4th floor foyer. Please notify Reception if you notice any spills or leaks.
E. After Hours Access
There is no access to the School of Pharmacy after hours (5.30 pm – 7.30 am Monday to Friday and all weekend) unless access privileges are granted.
F. Reception
Located on the 7th floor, reception is open every week day from 9am – 5pm. It is closed between 10.30am – 11am. Enquiries regarding lost and found property can be made at reception. Please remember to name your property, textbooks, calculators, etc.
OTHER USEFUL INFORMATION
A. Disability Information
The School of Pharmacy encourages students to seek support if they find they are having difficulty with their studies due to disability, temporary or permanent impairment, injury, chronic illness or deafness. Contact: Dr Arlene McDowell School of Pharmacy Room: 618 Ph: 479-7145 Email: [email protected] or: Disability Information and Support Ph: 479-8235 Email: [email protected] Website: http://www.otago.ac.nz/disabilities
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B. Academic Liaison Librarian
Sarah Gallagher is the Academic Liaison Librarian for Health Sciences, and can be located in the Medical Library, in the Sayers Building, 290 Great King Street, in room 104. Part of her role is to help support the learning of students in Pharmacy. She can assist with finding information, searching databases, evaluating sources and using reference management tools. Her contact details are: telephone: 479-7237, [email protected], http://otago.libguides.com/profile/SarahGallagher.
C. Māori Pharmacy Students
Māori students meet informally throughout the year and there are a variety of activities organised to support Māori students throughout their Pharmacy degree:
All Māori students have the opportunity to attend study group sessions run throughout the year to meet any academic needs and the person to contact for any specific requirements is Lisa Kremer ([email protected]).
Pastoral and academic advice is available from James Green ([email protected]).
Interprofessional activities with other health disciplines (e.g. medicine, physiotherapy, dentistry) are organised through the Māori Health Workforce Development Unit ([email protected]) and students can participate in interdisciplinary presentations, Kapa Haka, Māori Ball to name a few.
In second semester, there is a combined hui for the University of Otago and the University of Auckland Māori and Pacific Island students. This is an opportunity for whanaungatanga (relationship building) between the two roopu (groups). Both universities take turns at hosting and in 2015 the hui is to be held in Auckland.
Māori students are also invited to attend the Māori Pharmacist Association hui-a-tau which is held in Rotorua at the beginning of the year. Students will be contacted by the Māori Pharmacists Association secretary at the beginning of the year with the programme (www.mpa.māori.nz).
D. Pacific Pharmacy Students
Any students with a Pacific connection are welcome to participate in Pacific activities. There are a variety of activities organised to support Pacific students throughout their Pharmacy degree:
The Pacific Islands Health Professionals Students’ Association (PIHPSA) is a very active group that supports Pacific students, and encourages networking between students, staff, and working health professionals. http://www.otago.ac.nz/pirssu/students/
On Fridays at 1pm all Pacific students in health professional programmes meet for lunch. There are talks from students, staff and visitors, and lunch is provided.
PIRSSU, the Pacific Islands Research and Students Support Unit, provides a range of support to students. They are based in the Hunter Annexe.
Pauline Norris ([email protected]) is the Pacific Students Advisor. Please feel free to drop in and see her, room 505a, or email to make an appointment.
Study group sessions are run throughout the year to meet any academic needs and the person to contact for any specific requirements is Pauline.
Throughout the year there are opportunities for pharmacy students and staff to provide service to the Pacific community in Dunedin, through the Pacific Trust Otago. Please contact Pauline if you are interested in participating.
E. Harassment
Students should be aware that there is a University of Otago policy on harassment and further information can be obtained through brochures available from the Student Union. The Otago University Students Association can be contacted (479-5332) and will advise on counsellors available in specific divisions or departments throughout the University.
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F. Withdrawal from Study
If you would like to temporarily or permanently withdraw from study we recommend that you first contact the Director of Undergraduate Programmes to discuss your options/situation. If you still wish to withdraw after this meeting you should put your request in writing (letter or email) to the Director of Undergraduate Programmes. It is possible that you can temporarily withdraw if needed for medical or other reasons. Temporary withdrawals would not normally exceed a period of 1 year. Your withdrawal request will be considered by the Board of Studies for Pharmacy. Once your withdrawal request has been approved you will need to cancel your registration with the University otherwise you may still be liable for any fees.
G. Readmission to the Programme
You can apply to be readmitted to the Bachelor of Pharmacy Degree, to do so you will need to apply to the Board of Studies for Pharmacy (in the form of a written letter). You should also include with this letter documentation supporting your readmission. If you withdrew due to medical reasons you will need to supply a medical certificate stating that you are fit to return to study. You should submit your application before 15 September the year before you wish to re-enter the programme. You will be notified of the outcome of your application after the board has met.
H. Summer Studentships for Research
The School offers a limited number of studentships to support 10 weeks of research during the summer break. These studentships provide an opportunity for students to experience research first-hand and to become better informed about making a decision on a research career. The studentships will be advertised through the Health Sciences Divisional Office in August. Projects may be specific to pharmacy students.
I. BPharm Honours Programme
The Bachelor of Pharmacy with Honours programme comprises the standard BPharm programme with additional training in advanced research design, methodologies, techniques and analysis resulting in a research dissertation. The main objective of the Bachelor of Pharmacy Honours degree is to provide education and training in research to a small, academically select group of undergraduate pharmacy students who have achieved a high GPA and have an interest in research careers. The Honours programme will provide additional learning opportunities to outstanding students that will be of benefit to them when applying for competitive postgraduate positions, scholarships and funding as well as meeting the University’s criteria for direct entry to PhD programmes. This qualification may also provide students with a competitive advantage when applying for intern positions for registration as Pharmacists in New Zealand.
In the Fourth year, you will take four papers among which a major change occurs in PHCY 480 (Honours Research Project), which starts during the summer holiday period after your Third year. The primary aim of this paper is to carry out an independent research project (dissertation) under the supervision of a staff member of the School of Pharmacy. The paper is designed to allow you to develop your research and presentation skills. It is expected that your research will generate new knowledge to inform Pharmaceutical Science and/or Pharmacy practice.
Entry to eligible students is offered in the third year of the BPharm programme. Applications are due by 31 July. The BPharm Honours programme is a prerequisite entry to the PhD programme giving students opportunity to experience research. Further information is outlined in the P3 and P4 Student Handbooks and on the School website; http://pharmacy.otago.ac.nz/students/undergraduate/bpharm-honours.
J. Snow Day Procedure
The School of Pharmacy will remain open (in line with University policy) unless you are notified otherwise. In the event of inclement weather conditions the Dean will consider the following:
weather reports on the radio
is it safe to get to work?
are the Northern and/or Southern motorways closed?
are the buses/taxis running?
are primary schools closed/closing?
We will endeavour to inform staff of the Dean’s decision by 7:00am on the day in question.
As soon as the decision is made it will be displayed on the home page of the School Website.
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K. Teaching Venues
Barnett Lecture Theatre: 1st floor Dunedin Hospital Colquhoun Lecture Theatre: 1st floor Dunedin Hospital (Med) Red Lecture Theatre: Ground floor Scott Building, on Great King Street, between the Hercus and Lindo Ferguson Buildings Gowland Lecture Theatre: 2nd floor of the Lindo Ferguson Building Hercus CAL Laboratory: Ground floor Hercus Building. Access via carpark Hunter G05 Annex: Access gained through left hand side door at the back of the Hunter Centre Room 713: Located on the 7th floor of the Adams Building, just past reception on your right Room 518/520: Located on the 5th floor of the Adams Building, turn left as you exit lifts, then right down hall College Auditorium: College of Education, 145 Union Street East Lab 513: Is the Dispensing Lab, located on the 5th floor of the Adams Building Burns 1: Located on the ground floor of the Arts Building (aka the Burns Building) Room 128 Biochemistry: First floor of the Microbiology/Immunology Building (next to Biochem Building). Access is via front door of Micro Building and up the stairs on the left to the first floor
L. NZAPS (OTAGO) and Class Representative System
There is a very active pharmacy student association, (New Zealand) Association of Pharmacy Students – NZAPS (Otago), and a class representative system. The NZAPS Executive will give details of the Association and how to go about joining. They will also arrange election of class representatives who, among other activities, will attend the Staff/Student Liaison Meetings. There are four meetings held each year, two in each semester, and these are an opportunity for staff and students to share and solve problems which have been encountered and to report on strengths and positives of the course or the organisation of the course. The role of the class representatives is an important one of liaison between the students of the class and the staff of the School of Pharmacy. All students are encouraged to know who their class representatives are and to report to them any problems with the course or the running of the programme which need solutions and also to report positive aspects of the programme.
Contact Details: Hunter Centre, Corner Great King and Frederick Streets Room: G01 Office hours: 1 – 2 pm every week day (during semester time) Telephone: 479-5418 Email: [email protected]
Website: http://www.otago.ac.nz/nzaps
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PHARMACY SCHOLARSHIPS AND PRIZES
Scholarships Most of the Undergraduate scholarships are quite specific, it is advised that you visit the following websites:
http://www.otago.ac.nz/study/scholarships/database/index.html?scholarship=Undergraduate%20Entrance(for new students).
http://www.otago.ac.nz/study/scholarships/database/search/index.html?keywords=&scholarshiptype=Undergraduatecontinuing&studenttype=&submit=(for continuing undergraduate students).
Pharmacy 2
All Pharmacy 2 students are eligible for the following:
Jack Noel Henderson Scholarship: applications close at the end of May each year.
All years
All Māori pharmacy students are eligible for the following:
Hiwinui Heke Scholarship: applications close July each year.
Prizes Prizes are awarded according to the criteria for each prize, applications are not required.
Pharmacy 2
All Pharmacy 2 students are eligible for the following:
New Zealand Controlled Release Society (NZCRS) Prize. Awarded to the second year student with the best performance in the pharmaceutics component of the course.
University Book Shop Prize in Pharmaceutical Chemistry. Awarded to the student who demonstrates the highest standard of performance in the pharmaceutical chemistry papers of the Pharmacy programme.
Pharmacy Guild of New Zealand (Inc) Prize in Pharmacy Practice. Awarded to the student judged to have achieved the highest standard of attainment in the Pharmacy Practice components of the second year of the Bachelor of Pharmacy programme.
Toniq Ltd Prize. Awarded to the second year student with the highest average.
Pharmacy 3
All Pharmacy 3 students are eligible for the following:
Pharmacy Prize in Pharmacy Practice. Awarded to the third year student who has best achievement in the Professional Pharmacy Practice papers (prize donated by Douglas Pharmaceuticals).
The Otago Pharmacological Association Prize. Awarded to the student who achieves the best performance in Pharmacology for the BPharm.
NZHPA Syd Little Memorial Prize. Awarded to the student with the highest standard of achievement in Drug Delivery Systems and Drug Disposition and Pharmacokinetics.
Ken Campbell Memorial Prize in Pharmacy Practice. Awarded to the student judged to have achieved the highest standard of attainment in the Pharmacy Practice components of the third year of the Bachelor of Pharmacy programme (prize donated by the Pharmacy Guild).
Pharmaceutical Society of New Zealand Prize. Awarded to the third year student with the highest average.
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Pharmacy 4
All Pharmacy 4 students are eligible for the following:
Christina White Prize. Awarded to the fourth year student with the highest average over all three years of study.
Pharmaceutical Society of New Zealand Prize. Awarded to the fourth year student with the highest average.
Pharmacy Defence Association Prize. Awarded to the fourth year student with the best performance in Pharmacy Law and Ethics component of PHCY 472.
NZHPA Prize in Clinical Pharmacy. Awarded to the fourth year student with the best performance in the 3 Quality Use of Medicines papers.
Pharmacy Prize in Pharmacy Practice. Awarded to the fourth year student with the best achievement in Professional Pharmacy Practice paper (prize donated by Douglas Pharmaceuticals).
Thomson Reuters Prize in Pharmacy. Awarded to the student with the highest overall mark in Pharmacy Law across all years of the BPharm programme
Student of the Year, sponsored by Pharmacybrands
Entry will be open to all final year BPharm students who shows passion for the pharmacy profession and insightful ideas in completing an essay on a predetermined professional topic. Two finalists each receive travel to Auckland, accommodation, tickets to the black tie event, and the winner will receive recognition as Pharmacy Student of the Year, a Trophy and $1,000 prize. See www.pharmacyawards.co.nz for further information, and to download an entry form. Entries close 5pm, Friday 17 April 2015.
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POSTGRADUATE PROGRAMMES Postgraduate study is becoming an increasingly attractive option for graduates. The School of Pharmacy offers opportunities at the postgraduate level which are tailored to be adaptable to student needs.
A. Postgraduate Research Programmes (Internal Candidates) Research programmes are available for students seeking research-based careers in pharmacy-related fields. These programmes are structured to accommodate a student’s particular area of interest, and provide the opportunity to progress to the PhD programme.
Postgraduate Certificate in Pharmacy - PGCertPharm
The PGCertPharm qualification with a six month research component is an introduction to PhD study. Students can also complete two summer studentships to help gain entry into the PhD programme. A PhD information evening will be held in semester 2 to provide more information for students interested in this career path.
Doctor of Philosophy – PhD
The PhD programme comprises approximately 3 years of full-time research.
B. Scholarships
Financial support is available for PhD and Masters study. Applications accepted in early November of each year for Masters study and on a month-by-month basis, on application of a PhD. The scholarships cover tuition fees and a living allowance. Applications are on a competitive basis. Several PGCertPharm domestic scholarships are available on a competitive basis annually. Contact the Postgraduate Administrator for details.
C. Postgraduate Professional Programmes Postgraduate Professional Programmes are available to registered pharmacists who wish to study part-time at home while continuing to learn, allowing the skills and knowledge gained to be used within their current employment. Successful Master of Clinical Pharmacy graduates also have the option of applying for admission to the PhD programme.
(i) Postgraduate Certificate in Pharmacy
The PGCertPharm qualification, which is available part-time by extramural study, can be endorsed in Medicines Management or Social Pharmacy, by the completion of two papers.
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(ii) Postgraduate Diploma in Clinical Pharmacy
The diploma comprises four prescribed papers, each made available every year. Candidates must hold the degree of Bachelor of Pharmacy and be registered to practise as a Pharmacist in their country of residence. The Diploma aims to integrate pharmaceutical and clinical knowledge and to enable students to communicate this effectively in a hospital or community pharmacy setting. Candidates completing the requirements for the Diploma who wish to proceed to the Master of Clinical Pharmacy degree must achieve an average of at least a B grade for the four papers.
(iii) Master of Clinical Pharmacy
The requirement for a Master of Clinical Pharmacy degree consists of taught papers and either a research dissertation or thesis. Contact the Associate Dean of Postgraduate Professional Programmes to discuss research options.
(iv) Postgraduate Certificate in Pharmacist Prescribing
This specialisation is designed to provide registered pharmacists with the knowledge and skills to register as a Pharmacist Prescriber with the Pharmacy Council.
The Programme consists of two papers, Principles of Prescribing and Prescribing Practicum. The prerequisite is the PGDipClinPharm.
Two scholarships per year for members of the Māori Pharmacists Association are available to undertake a PGCertPharm endorsed in Medicines Management. The Scholarships will cover tuition fees only.
FURTHER INFORMATION: Any student who wishes to obtain further information on any of the postgraduate programmes offered by the School of Pharmacy should contact: Postgraduate Administrator Email: [email protected] Room: 708 Extn: 7271 http://pharmacy.otago.ac.nz/
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APPENDIX 1 (An electronic copy will be emailed to students at the start of each year)
COVERSHEET AND DECLARATION FORM
New Zealand’s National
School of Pharmacy Te Kura Mātauraka Wai-whakaora
University of Otago
Year: P: 2, 3, 4 (circle one)
Group Student Surname Student First Name To be picked up by: (tick only one name)
Paper Code: PHCY
Module: (For QUM papers only)
Assessment Title:
Lecturer/Marker:
Due Date:
Declaration
Students should make sure that all submitted work is their own. Plagiarism is a form of dishonest practice. Plagiarism is defined as copying or paraphrasing another's work, whether intentionally or otherwise, and presenting it as one's own (see the University of Otago Calendar). In practice this means plagiarism includes any attempt in any piece of submitted work (e.g. an assignment or test) to present as one's own work the work of another (whether of another student or a published authority). Any student found responsible for plagiarism in any piece of work submitted for assessment shall be subject to the University's dishonest practice regulations which may result in various penalties, including forfeiture of marks for the piece of work submitted, a zero grade for the paper or, in extreme cases, exclusion from the University. In submitting this form I/we declare that; I/we have read and understand the statement on plagiarism in the BPharm Student Handbook and the University of Otago website at http://www.otago.ac.nz/study/plagiarism and confirm that I/we have read, understood and endorsed the entire contents of this assignment.
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(An electronic copy will be emailed to students each year)
School of Pharmacy
Confidentiality Agreement for all Pharmacy Students at the University of Otago
Welcome to the Pharmacy School. During your pharmacy course you will have access to health information about patients and access to individual patients, both in community pharmacy and hospital pharmacy. Such access is a privilege which health care professionals enjoy but it is accompanied by serious responsibilities. It is important that you are aware of these responsibilities from the first day of your pharmacy education and that you pay due regard to them throughout your career in the School of Pharmacy. Failure to keep to these guidelines might result in prosecution under both the Privacy Act and the Health and Disability Commissioner Act. Breaches will certainly invoke disciplinary procedures by the University, possibly resulting in the refusal of terms and the consequent termination of your pharmacy education. Patient Co-operation We are very grateful for the co-operation of patients in pharmacy education, without which such education could not proceed. Each patient will be made aware of the fact that, as a pharmacy student in a clinical area, you are a junior member of a health care team and that you are bound by the same strict conditions of confidentiality as other members of that team. Patients have the right to opt out of being involved in pharmacy education. The University of Otago expects all students to follow these guidelines at all times in their dealings with patients. We ask that you read through these guidelines and sign this document at the bottom acknowledging your compliance with them. This form must be signed before you can begin your placements. Guidelines 1. Legal requirements As a pharmacy student you are considered to be subject to the Code of Health and Disability Services
Consumers’ Rights issued in relation to the Health and Disability Commissioner Act. We recommend that you read this carefully and become familiar with it. We also recommend that you consult the Health Information Privacy Code which is issued in connection with the Privacy Act. You will be studying these during our BPharm programme.
2. Confidentiality Speaking about the patient New Zealand is a small country and there is a real possibility that if you talk about patients to outsiders, the
patients will be recognised, even if you do not mention their names. The best way to prevent details about the patient from being revealed is NOT to disclose any material about patient encounters to anyone beyond the health care provider who is caring for the patient, your teachers who will be guiding you through this course or those fellow students with whom you are expected to discuss such cases as part of your education.
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Case Presentations As part of your education you will be expected to write up or discuss particular cases. There are some
precautions that you should take to prevent the identification of the patient. These are as follows:
• DO NOT use patients’ names in your write up. Use initials ONLY, (e.g. Mr John Wilkinson would be referred to as Mr JW).
• Do not use any other identifying features of the patient which are not relevant to the case. These
might include: age and sex of children, marital relationships, place of origin (some of the small towns that send patients to New Zealand hospitals are very small where everyone knows everyone else), sexual orientation, etc.
3. Student Role While we encourage you to take the opportunity to speak to patients in many contexts, there are some limits
to your role in these circumstances. At all times we expect you to be respectful to the patients. For example, you are not there to make judgements about the lifestyle of others. Neither are you to act in an advisory manner (even if you have some health professional training). We do not wish you to enter into discussions with patients about the appropriateness or otherwise of the treatment they are receiving. Nor are you to act as a patient advocate. If any concerns ever arise about the treatment which a patient is receiving, there will be appropriate channels for dealing with this. In the first instance you should discuss the matter with your preceptor. If not satisfied you may wish to take this matter to the placement co-ordinator. This matter is not to be discussed outside of these channels.
Student Declaration I understand that it is a serious matter to breach the confidentiality of patient information and that my failure to observe the above guidelines might result in the termination of my pharmacy education. Name (please print in full): _________________________________________________________ (First Name) (Surname)
ID Number: _______________________________ P: 2, 3, 4 (circle one) Signature: _________________________________________________ Date: ___________________
Please return this form to the School of Pharmacy Undergraduate Administrator’s Office before your community or hospital placement each year.