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At Box-it we know a thing or two about invoice processing.

We should do – we have been providing these services to some

of the most respected companies and organisations for over 15 years.

Omnidox Invoice Processing deliver a number of key benefits for your business including:

Proven to reduce invoice processing costs by 60%.

Streamline your end to end processes including tracked payment authorisation.

Improve quality by reducing errors.

Reduce time spent handling supplier chase ups.

Combat fraud.

Strengthen internal controls.

Improve Spend Analysis, Budgeting and Forecasting.

Omnidox Invoice Processing

Omnidox Invoice Processing

boxit.co.uk

Omnidox Invoice Processing

Our Accounts Payable & Accounts Receivable service solutions have transformed the way in which our customers manage their business, delivering major benefits – achieving major efficiency gain and cost reduction, simultaneous with improved end to end process control; faster supplier payment, with fewer payment errors, combined with much reduced time spent investigating and resolving supplier queries; much improved storage and retrieval and optimum use of all available resources.

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Number of invoices at Status Number of invoices by supplier at selected status

TNT

VodafoneOrion

d&e

Dairy Crest

City Link

BT

boxit.co.uk

Omnidox Sales

0800 800 8000 www.boxit.co.uk

Box-it UK Limited

Winnall Down, Fair Lane

Winchester, Hampshire SO21 1HF

Omnidox Invoice Processing

Tailored to meet the exact needs of our customers our comprehensive Accounts Payable Services include end to end processing – from receipt to payment:

• Secure Mail receipt to a central PO Box – using a central PO Box registered at one of our world class processing centres.

• Secure receipt of e-invoices to dedicated email addresses set up specifically for this purpose.

• High volume Scanning – using the very best high volume/high quality production scanners.

• Data capture from paper – we use the latest automation technology, combined with highly trained staff to capture invoice header and line item data.

• 2 or 3 Way Data Matching – we match captured data to customer supplied data: Master Vendor Lists, PO data and POD data with separation between Matched and Unmatched Invoices.

• Secure storage of processed hard copy invoices or secure destruction.

Through Omnidox our award winning Cloud based Electronic Document Management system we provide Finance professionals and invoice authorisers with a wide range of secure web based tools to enable maximum efficiency and productivity:

• Exception work-queues – containing un-matched invoices requiring intervention or rejection.

• Coding work-queues – containing a range of integrated tools to aid quick and efficient coding.

• Archival search and retrieval – enabling processed invoices to be pinpointed and retrieved to the desk-top.

• Authorisation work-queues – containing matched invoices which require 1st or 2nd level sign-off.

• Email alerting – to notify Authorisers when they have invoices to review.

• Management Information Dashboard reports providing a range of meaningful management information reports to keep you in control – for example;

- Invoice Status

- Volumetrics & Turnaround

- Supplier Compliancy/Non-compliancy Performance

- Accruals

- Spend Analysis

• Data Integration – we can receive and export data to all leading accounting and ERP systems. We can also directly connect through a real-time Web Services interface.

• Supplier portal – we can provide direct restricted access to invoice information by specified suppliers so that they can track the status of their invoices – reducing time spent on supplier queries and calls.

To find out more or arrange a free consultation...

Tel: 01962 830 200

Fax: 01962 830 300

Email: sales@boxit.co.uk

boxit.co.uk

Omnidox Sales

0800 800 8000 www.boxit.co.uk