AGENDA – BOARD OF TRUSTEES MEETING

SUNY Sullivan Thursday, February 7, 2019 3:30 pm Farrow Board Room

1. Call to Order

2. Agenda:

Approval of Minutes of November 29, 2018

Approval of Minutes of the Special Board of Trustee Meeting on January 17, 2019

3. Community/Public Feedback

At any regular meeting of the Board, a member of the public shall be permitted to speak on any

issue before the Board for a period not to exceed 2 minutes except if the Chair allots more time.

4. Faculty Presentation

- Catskill Hospitality Institute – Business Program

Erroyl Rolle, Professor

Diane Riegal, Professor

Art Riegal, Professor

5. Faculty Council Representative to the Board Report

6. Chairman’s Report

- Comments/Questions – Executive Committee Reports

7. Trustee’s Reports

- Finance and Development Committee Report

- Operations/ Facilities Management Report

- Community Partnerships/ Workforce Development Report

- Academic Strategic Planning Report

8. President’s Report to the Board

9. Feedback to the President

10. Executive Session

Executive sessions are held for purposes of discussing proposed or pending current litigation, the

medical, financial, credit or employment history of a particular person or corporation, or matters

leading to the appointment, employment, promotion, demotion, discipline, suspension, dismissal

or removal of a particular person or corporation.

11. Adjournment

[1]

MINUTES

MEETING OF THE SULLIVAN COUNTY COMMUNITY COLLEGE BOARD OF TRUSTEES November 29, 2018

TUSTEES PRESENT: T. Hamlin, Chair, S. Drobysh, Vice Chair, P. Adams, Board Secretary, P. Coombe, P. Guenther, N. Hackett (via phone), G. Helper, Student Trustee, S. Jaffe, Board Treasurer, Anthony Kane ALSO PRESENT: J. Quaintance, S. Horton, C. Kashan, K. Pomakoy, C. Depew T. Hamlin, Chair called the meeting to order at 3:31 pm with the Pledge of Allegiance. JLO Consultant, Jose Orengo, introduced himself and presented his fundraising plans to the Board. J. Orengo is a consultant hired by the Sullivan County Community College Foundation Board to assist with fundraising efforts. APPROVAL OF MINUTES OF September 20, 2018 Motion by S. Drobysh to approve the minutes of September 20, 2018, seconded by P. Guenther and passed.

Vote:

C. Depew left the meeting at 4:00pm.

COMMUNITY/PUBLIC FEEDBACK

One community member spoke. FACULTY PRESENTATIONS Jessica Lopez Barkl, Associate Professor of Theater and Speech, presented with theater students. They discussed the program and what their future goals are after graduation. Joseph Commando and students Markus Ramsey and Maggie Giuliano from the Digital Storytelling program presented a drone video they created of the new One Stop. FACULTY COUNCIL REPRESENTATIVE TO THE BOARD REPORT

Anne Ruszkiewicz o Reported FC will be endorsing two resolutions

Resolution in Support of Campus Child Care Funding Resolution supporting changes to state funding for Community Colleges

o Reported there have been positive developments in shared governance Faculty Rep on Academic Council Iron Bridge Report and Discussion World Café Forum

Patricia Adams yes Theresa Hamlin yes Phyllis Coombe yes Lyman Holmes yes Steven Drobysh yes Susan Jaffe yes Paul Guenther yes Anthony Kane yes Nancy Hackett absent Gem Helper yes

[2]

CHAIRMAN’S REPORT

Dr. Theresa Hamlin, Board Chair o Reported

The college continues to reduce expenditures in response to reduced cash flow

Policy Revision

Enrollment & Retention Policy updates align with SUNY Sullivan’s Mission

Several Trustees have met with ENVISION Architects as the first step towards a campus masterplan.

J. Quaintance, President, reported ENVISION completed the Physical Scan of the campus and is nearing the finish of the Environmental scan.

January and March BOT meeting dates will be moved due to winter and spring break.

WORKING GROUPS REPORTS Finance and Development Committee Report

Susan Jaffe, Board Treasurer o Reported the committee met prior to today’s meeting

State Aid and County Money will begin to come in in February o Addressing the Enrollment Shortfall

Recover revenue i.e. chargebacks Generate new revenue- Excelsior Conservation Corps will generate

$180,000. Implement a spending freeze across the board Continue to research retiree health insurance and how to reduce the

cost. o Reported Susan Horton, CFO, is retiring and her last day is scheduled for January

18th. o The Bonadio Group will present the 17/18 Financial Audit to the Finance

Committee of the BOT on January 17th.

Operations/ Facilities Management Report

Patricia Adams, Trustee o Reported the campus masterplan is underway. ENVISION will finish up

interviews as part of the environmental scan in the upcoming weeks. o Larry Reeger, Sustainability Coordinator, is in the process of revising the

Sustainability Plan

Community Partnerships/ Workforce Development Report –

Lyman Holmes, Trustee o Reported that the group me on October 16th o Reported that they created a list of stakeholders in the county to be

interviewed by ENVISION as part of the environmental scan of the campusmasterplan.

[3]

o Reported that an Action Sports and Tourism certificate program was discussed to support workforce in the county for new developments such as Kartrite Waterpark.

o A Generator Maintenance company has expressed interest in offering a training program at SUNY Sullivan, discussions are underway.

Academic Strategic Planning Report –

K. Pomakoy, Vice President for Academics and Student Affairs o Reported Online Program approval is underway, five programs have

been submitted, one of which has already been approved. o Reported that they are working on a new Block Schedule that will be

implemented in the Fall. o Reported that they are working on a partnership with CRMC and our

nursing program. The partnership would include shared staff to increase the

quality of the program, address employment needs and support the success of students.

Working on revising Nursing admission requirements and curriculum that will support students and graduate in less time.

Working on securing an articulation agreement with another college to streamline the nursing program into a Bachelor of Science in Nursing.

o Working on Academic Assessment Plan report for Middlestates which is due in June.

PRESIDENT’S REPORT TO THE BOARD

Jay Quaintance, President o Reported Spring enrollment is just under 30% of the goal. We will be

reaching out to students who have not yet registered. o StartUp NY

Catskill Creamery is meeting with the County attorneys to draft a lease agreement which will come to the Board when completed for approval.

The Creamery will have a positive impact on the college o Waste Water PreTreatment Plant will be cutting edge

and minimize discharge into town sewage. Additionally it will create learning opportunities and experience for the sustainability and green building programs.

Reported that the college is gearing up for the 50th Anniversary of Woodstock. Several faculty members had a conference call with Momentum to brainstorm ways the college can be involved.

o Reported the state is looking to revise the chargeback formula. Currently involved in a SUNY Community College Operating Chargeback Working group to revise the calculation which would increase revenue for SUNY Sullivan.

o Reported an open discussion for Faculty and Staff of the Iron Bridge Report will be scheduled in January.

[4]

o Kathy Scullion, Michael Bel and Jay Quaintance will receive a Partners in Ag Award from Cornell Cooperative Extension for their work with New Hope on Hope Farm.

o Excelsior Conservation Corps will be coming to SUNY Sullivan in January. It is a three year contract with NY State Parks and Rec and includes around 50 participants who will be housed on the 4th floor of the Lazarus Levine Residence Hall. Additionally they will use office and classroom space on campus. They are very excited to be coming to SUNY Sullivan.

o Reported we’ve received a $20,000 grant to become a tobacco free campus.

By June 2020 we must have a policy in place stating we are a tobacco free campus.

FEEDBACK TO THE PRESIDENT There was no feedback. EXECUTIVE SESSION Motion by S. Drobysh to enter into executive session to discuss a personnel matter at 5:15pm, seconded by S. Jaffe and passed.

Vote: Patricia Adams yes Theresa Hamlin yes

Phyllis Coombe yes Lyman Holmes yes

Steven Drobysh yes Susan Jaffe yes

Paul Guenther yes Anthony Kane yes

Nancy Hackett absent Gem Helper yes

Motion by P. Adams to resume regular session at5:40pm, seconded by S. Jaffe and passed.

Vote: Patricia Adams yes Theresa Hamlin yes

Phyllis Coombe yes Lyman Holmes yes

Steven Drobysh yes Susan Jaffe yes

Paul Guenther yes Anthony Kane yes

Nancy Hackett absent Gem Helper yes

ADJOURNMENT Motion by S. Drobysh to adjourn the meeting at 5:41pm, seconded by L. Holmes and passed.

Vote: Patricia Adams yes Theresa Hamlin yes

Phyllis Coombe yes Lyman Holmes yes

Steven Drobysh yes Susan Jaffe yes

Paul Guenther yes Anthony Kane yes

Nancy Hackett absent Gem Helper yes

Respectfully submitted, P. Adams Secretary to the Sullivan County Community College Board Trustees Recorded by M. Caycho

[1]

EXECUTIVE COMMITTEE MINUTES SPECIAL MEETING OF THE SULLIVAN COUNTY COMMUNITY COLLEGE

BOARD OF TRUSTEES January 17, 2019 TUSTEES PRESENT: T. Hamlin, Chair, S. Drobysh, Vice Chair, P. Adams, Board Secretary, S. Jaffe Board Treasurer, P. Coombe, L. Holmes, A. Kane ALSO PRESENT: J. Quaintance ABSENT WAS: P. Guenther, N. Hackett, G. Helper, Student Trustee T. Hamlin, Chair called the meeting to order at 9:40am. S. Jaffe, Treasurer, and the Finance Committee of the Board of Trustees made a recommendation to the full board to approve the 2017- 2018 Annual Financial Audit. Motion by S. Drobysh to approve the 2017-2018 Annual Financial Audit prepared by The Bonadio Group, seconded by P. Adams and passed.

Vote: Patricia Adams yes Theresa Hamlin yes Phyllis Coombe yes Lyman Holmes yes Steven Drobysh yes Gem Helper absent Paul Guenther absent Susan Jaffe yes Nancy Hackett absent Anthony Kane yes Motion by S. Drobysh to enter into executive session at 9:42am to discuss a personnel matter, seconded by S. Jaffe and passed.

Vote: Patricia Adams yes Theresa Hamlin yes

Phyllis Coombe yes Lyman Holmes yes Steven Drobysh yes Gem Helper absent Paul Guenther absent Susan Jaffe yes Nancy Hackett absent Anthony Kane yes Motion by P. Coombe to resume regular session at 10:40am, seconded by P. Adams and passed.

Vote: Patricia Adams yes Theresa Hamlin yes

Phyllis Coombe yes Lyman Holmes yes Steven Drobysh yes Gem Helper absent Paul Guenther absent Susan Jaffe yes Nancy Hackett absent Anthony Kane yes Motion by S. Drobysh to adjourn the meeting at 10:41am, seconded by P. Coombe and passed.

Vote: Patricia Adams yes Theresa Hamlin yes

Phyllis Coombe yes Lyman Holmes yes Steven Drobysh yes Gem Helper absent Paul Guenther absent Susan Jaffe yes Nancy Hackett absent Anthony Kane yes

[2]

Respectfully submitted, P. Adams Secretary to the Sullivan County Community College Board of Trustees Recorded by M. Caycho