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TRANSCRIPT
Board of Trustees Meeting Agenda
Friday, April 27, 2018
Zion Room, Holland Centennial Commons
General Session – 8:00 a.m. Executive Session – 8:01 a.m. General Session – 9:00 a.m.
Luncheon for All Attendees – 12:00 p.m. Tour of Trailblazer Stadium – 1:00 p.m.
DIXIE STATE UNIVERSITY BOARD OF TRUSTEES MEETING
M E E T I N G S C H E D U L E
Thursday, April 26, 2018
Presidential Awards 6:00 pm - Reception, Gardner Living Room
6:30 pm - Dinner, Gardner Ballroom with the presentations of the Trustees Awards
Friday, April 27, 2018
Board of Trustees Meeting Zion Room, Holland Centennial Commons
8:00 am – General Session 8:01 am – Executive Session (Trustees)
9:00 am – General Session (All Meeting Attendees) 12:00 pm – Luncheon (All Meeting Attendees), Zion Room
1:00 pm – Tour of Trailblazer Stadium (Trustees)
A G E N D A
*[Link to Bookmark] I. GENERAL SESSION [8:00 AM] - WELCOME II. EXECUTIVE SESSION [8:01 AM] III. GENERAL SESSION [9:00 AM] - (Chair David L. Clark)
Introduction of Cajun Syrett, Incoming Trustee and DSUSA President Introduction of New DSUSA Executive Council Welcome to the representatives of the Press and other visitors
IV. PRESIDENT’S REPORT (President Richard B. Williams) Proposed Board of Trustees Meeting Dates for 2018-2019
o Friday, September 28, 2018 o Friday, November 30, 2018 o Friday, February 1, 2019 o Friday, March 22, 2019 o Friday, April 26, 2019
V. REPORTS
DSU Student Association (President Hainsworth) *Faculty Senate (Dr. Jim Haendiges and Dr. Michelle McDermott) DSU Staff Association (Jonathan Morrell and Michele Tisdale)
VI. PRESENTATION
Retention (Dr. Jeff Hoyt)
VII. BOARD OF TRUSTEES COMMITTEE REPORTS Executive Committee – David Clark (Chair), Julie Beck, and Gail Smith Academic Committee – Julie Beck (Chair), Larry Bergeson, and Tiffany Wilson Audit Committee – David Clark (Chair), Lindsay Atwood, and Russell Feller Finance/Investment Committee – Lindsay Atwood and David Clark Government Affairs Committee – Jon Pike (Chair) and Lindsay Atwood Honoree Selection Committee – Tiffany Wilson (Chair), Russell Feller, Ezra Hainsworth,
Julie Beck, and David Clark Policy Committee – Larry Bergeson (Chair), Julie Beck, and Gail Smith Dixie Technical College – Jon Pike
National Advisory Council (NAC) Representatives – Gail Smith (Chair), Lindsay Atwood,
and Tiffany Wilson VIII. ACTION ITEMS (Chair Clark)
Approval of Minutes (Chair Clark) *March 9, 2018
*Policies
o President Williams 110 Free Speech and Assembly (Editorial Change)
o Paul Morris, Vice President of Administrative Affairs 203: University Business Practices (New Policy) 222: Purchasing Cards (Revision) 223: Travel, Meals, Entertainment, and Relocation (Revision) 241: Dining Services (Revision) 327: Staff Performance Evaluations (Revision) 344: Tuition Waivers for Employees, Retirees, and Dependents (Revision) 444: General Mail (Revision) 445: Shipping/Receiving (Deletion) 446: Key Policy (Revision) 448: Use of Snow/Dolowitz Cabin (Revision)
o Dr. Peter Gitau, Vice President of Student Affairs 505: Financial Aid, Scholarships, and Waivers (Revision) 541: Student Government (Editorial Change)
o Dr. Michael Lacourse, Provost and Vice President of Academic Affairs 602: Curriculum Approval and Revision (Revision) 603: Curricular Integrity of Special Learning Activities (Revision) 604: Academic Travel / Study Programs (Revision) 605: Textbooks (Revision) 614: Academic Fees (New Policy) 615: General Education (New Policy) 616: Academic Curriculum Requirements (New Policy) 636: Faculty Staff Advisory Committee (Deletion) 637: Faculty Emeritus Status (Revision) 641: Faculty Retention, Promotion and Tenure (Editorial Change)
Academic Affairs (Provost Michael Lacourse) o *Approval of 2018 Dixie State University Graduates o *Approval of 2018 Student Speaker for Commencement o *Request for Faculty Emeritus Award Approval
Dr. Li Lei, Professor of Dance o Academic Programs
Department Name Change Notification o *Department of Computer and Information Technology to Department of
Computing and Design o *Department of Life Sciences to Department of Biological Sciences
Third Year Reports o *Bachelor of Science in Chemistry o *Bachelor of Art/Bachelor of Science in Dance o *Bachelor of Science in Finance
Administrative Affairs
o Human Resources (Vice President Paul Morris) *Request for Phased Retirement – Todd Crum, Database Administrator,
Information Technology Services
University Advancement o *Donation Report (Vice President Brad Last)
IX. CONCLUDING REMARKS (Chair Clark)
Election Declarations X. LUNCHEON FOR ALL ATTENDEES, ZION ROOM (12:00 PM) XI. TOUR OF TRAILBLAZER STADIUM (1:00 PM) XII. CALENDAR OF UPCOMING MEETINGS AND EVENTS
Brooksie Awards – Sunday, April 29, 6:00 pm, Gardner Ballroom Academic Awards - Thursday, May 3, 4:30 pm, Eccles Main Stage Dixie Awards – Thursday, May 3, 7:30 – 9:00 pm, Eccles Main Stage Commencement - Friday, May 4, 7:00 am Robing and Line-up, Gardner Center; 8:00 am
Procession to Trailblazer Stadium Regents and Trustees Joint Retreat – Thursday, July 19, time TBA, Southern Utah
University Board of Regents Meeting - Friday, November 16, Dixie State University Dixie Day at the Capitol – Monday, January 28, 11:00 am – 2:00 pm, Salt Lake City Higher Ed Day at the Capitol – Monday, March 4, Salt Lake City
XIII. MEETING ADJOURNED
DSU Faculty Senate
Message from the Outgoing President
Accomplishments
I have appreciated the opportunity to share the great work that faculty do on this campus to the Board of Trustees. In the past two years, I have had the privilege of seeing all the working parts of this university and I am continually impressed with the brilliant and dedicated individuals that work at Dixie State University. Thank you for your support of faculty and thank you for occupying such an important leadership role at DSU. Dr. McDermott and Dr. Tobler are amazing faculty and they will keep you updated on future faculty accomplishments.
-Jim Haendiges
New Faculty Senate President-Elect Dr. Samuel Tobler has been elected by the general faculty to serve as Faculty Senate President-Elect beginning May 4th.
Academic Service Committee PopulationThe first draft of the 2018-19 DSU Academic Service Committees list has been created and has been sent to Deans and Department chairs to ensure shared governance and equitible faculty contribution across campus. Distinguished Faculty Awards The Distinguished Faculty Awards took place on March 22nd and honored 14 oustanding nominees. Dr. Brent Yergensen won the Distinguished Service Award, Alex Chamberlain won the Distinguished Teaching Award, and Dr. Kristine Olson won the Distinguished Professor Award.
Workload, Evaluation, and Compensation (WEC) Taskforce The WEC taskforce, in coordination with Faculty Senate, had work days on March 30th and April 20th to work extensively on policy drafts pertaining to workload, evaluation, and compensation. Great Race TeamThe senate was able to form a team of (mostly) faculty senator members to compete in the Great Race. The senate hopes to maintain this tradition in the future.
Faculty & Staff Appreciation DayYesterday, Faculty Senate and Staff Association joined forces for a lunch event to express appreciation to all the good people that work at DSU.
Executive CommitteePast President: Nancy HauckPresident: Jim HaendigesPres-elect: Michelle McDermottSecretary/Treas.: Julie ChewParlimentarian: Samuel Tobler
The ArtsFine Arts: Alex ChamberlainMusic: Rhonda RhodesThtr/Dance: Kristeen Davies
Business & Com Business: Shandon GublerAccounting: Steven DayCommunications &Media Studies: Mark LaVoie
Education & LibraryEducation: Angie ChildFCS: Jason WildeInterdisc A & S: Erin Lesnansky Library: Caleb Ames
Health ScienceNursing: Judy ScottDental Hygiene: Kim JensenRT/PTA/Med Lab Sci/Rad/EMT: John Rasmussen Health & Human Perf: Joe Lovell
Humanities Humanities: Michael CartmillEnglish: Randy JasmineHistory/POLS: Frank KlackleSocl/Bhvl Sci: Christine Chew
Science & TechnologyBiology: Martina GaspariPhysical Sci: Wendy SchatzbergMath: Vinodh ChellamuthuCIT: Jay Sneddon
Board of Trustees Newsletter | April 2018
DIXIE STATE UNIVERSITY MINUTES OF THE BOARD OF TRUSTEES MEETING ZION ROOM, HOLLAND CENTENNIAL COMMONS
March 8, 2018 8:00 a.m. – General Session (Trustees)
8:01 a.m. – Executive Session (Trustees) 9:00 a.m. – General Session (All Meeting Attendees)
12:00 p.m. – Luncheon, Zion Room (Trustees and Invited Guests)
BOARD MEMBERS PRESENT: David Clark (Chair) Lindsay Atwood Julie Beck Larry Bergeson Russell Feller Ezra Hainsworth (DSUSA President) Jon Pike Gail Smith Tiffany Wilson
ALSO PRESENT: President Richard B. Williams Christine Arlotti – Executive Assistant the Vice President of Administrative Affairs Sarah Bagdoian – Donor Relations Coordinator Del Beatty – Assistant Vice President and Dean of Students Brooks Burr – Development Officer Dr. Eliezer Bermudez – Dean of the College of Health Sciences Dr. Jason Boothe - Executive Director of Athletics John Bowler – Director of Alumni Relations Dr. Pamela Cantrell – Director of Graduate Studies Megan Church – Events and Promotions Coordinator Cindy Cole – Associate General Counsel/Title IX Coordinator Dr. Rico Del Sesto – Assistant Professor of Chemistry Mo Eckroth – Senior Associate Athletic Director of Compliance CJ Ferguson – Assistant Director of Admissions Dr. Richard Featherstone – Dean of the College of Humanities and Social Sciences Bryant Flake - Executive Director of Planning and Budget Dr. Peter Gitau - Vice President of Student Affairs Dr. Jim Haendiges – President of the Faculty Senate Jyl Hall - Director of Public Relations/Publications Dr. Nancy Hauck –Associate Provost of Community and Global Engagement Doajo Hicks – General Counsel Dr. Jeffrey Hoyt - Assistant VP for Student Success & Co-Curricular Assessment Dr. Jeffrey Jarvis – Dean of the College of the Arts Scott Jensen – Executive Director of Business Services Dr. Michael Lacourse – Provost and Vice President of Academic Affairs Dr. Michelle McDermott - President Elect of the Faculty Senate Jonathan Morrell – Co-President of Staff Association Paul Morris – Vice President of Administrative Affairs Dr. Eric Pedersen – Dean of the College of Science and Technology Kelly Peterson-Fairchild - Dean of the Library and Learning Services Dr. Erin O’Brien – Associate Professor of Biology JD Robertson - Executive Director of Financial Aid Travis Rosenberg – Executive Director of Human Resources Dr. Brenda Sabey – Dean of the College of Education Dr. Jordon Sharp – Chief Marketing and Communication Officer Scott Talbot – Assistant Vice President of Business Affairs Josh Thayn - Director of Event Services and Risk Management Ali Threet - President Elect of the Staff Association Michele Tisdale - Co-President of Staff Association
Dr. Kyle Wells – Dean of the School of Business and Communication Courtney White – Chief of Staff
GENERAL SESSION
At 8:00 a.m., David L. Clark, Chair of the Dixie State University (DSU) Board of Trustees, welcomed everyone to the meeting. At 8:01 am, he called for a motion to move into Executive Session for discussing personnel and/or real estate issues. MOTION BY LINDSAY ATWOOD, DULY SECONDED BY EZRA HAINSWORTH, TO MOVE INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING PERSONNEL AND/OR REAL ESTATE ISSUES. Action: Approved unanimously, by a show of hands.
EXECUTIVE SESSION
At 9:35 a.m., Chair Clark called for a motion to adjourn the Executive Session. MOTION BY JULIE BECK, DULY SECONDED BY JON PIKE. Action: Approved unanimously, by a show of hands.
GENERAL SESSION At 9:40 a.m., Chair Clark again welcomed attendees and began the meeting by turning the time over to President Williams to introduce the following attendees:
Sarah Bagdoian, Donor Relations Coordinator Brooks Burr, Development Officer Gerry Lucey, Head Women’s Soccer Coach Representatives of the Press and other visitors
PRESIDENT’S REPORT
President Williams reported the 2018 Legislative Session was a successful one. Thanks and appreciation to Brad Last, Vice President of Advancement; Frank Lojko, Vice President of Government Relations; and Henrie Walton, Government Relations Coordinator, for their hard work during the Session. This will be a banner year with one of the highest appropriations in DSU’s history, including the funding of 4.3 million dollars in compensation, .5 million for staff equity, and $300,000 for operations and maintenance. In addition, DSU received approval to begin programming of the new Science Building. Thanks to the Trustees who went to the Hill and local legislatures who advocated for us. This is proof of our momentum and excitement. A lot of things happened on campus. A special thanks to Dr. Deb Bryant, Dr. Kyle Wells, Dr. Pam Cantrell, and Dr. Michael Lacourse for receiving accreditation on the Master’s in Accounting Program. His gratitude goes to UMAC, Dr. Jordon Sharp, and Megan Church for successfully hosting two major events on campus: The Alex Boye concert and the Fire and Ice Gala, which raised over $400,000 for student scholarships. Gratitude to the Dixie Foundation and specifically Rhonda Nielson for her volunteerism in hosting a successful event. The Sears Art Show was a great success thanks to Art Curator Kathy Cieslewicz. Athletics is very excited about DSU’s men’s basketball team, and DSU’s record attendance at basketball games, which places us in second place for most attendance for DII schools. Trevor Hill swept Player of the Year, and the women’s softball team is undefeated. It’s a great year to be a Trailblazer!
REPORTS
DSU Student Association (DSUSA) Trustee Hainsworth, President of DSUSA, reported that Dixie Fest will feature Grammy award artist Portugal the Man. Faculty Senate Dr. Jim Haendiges reported that the Faculty Senate is presenting Policy 640: Constitution and Bylaws of the Faculty Senate for the Board of Trustees’ approval. The policy was approved by both Academic Council and University Council. Faculty Senate trainings were held with Dr. Randy Jasmine and Dr. Nate Staheli presenting. The Workload, Evaluation, and
Compensation Taskforce, chaired by Dr. Nancy Hauck, met in February. The Committee Population Committee met and assigned academic service committees for the 2018-2019 academic year.
Staff Association Michelle Tisdale reported they have two upcoming Professional Tuesday workshops for staff: “Rest and Reboot” and “Safety on Campus.” May 8, 2018, is Dixie Development Day, and the Staff Association wishes to invite the Board of Trustees to attend the conference. The conference’s theme this year is “The Power of One.” Staff elections will be held later this month. Jonathan Morrell reported that the Staff Association is working closely with President Williams on equity pay. Ali Threet reported the step challenge had 27 participating teams. In addition to the step challenge, they held a staff Zumba class that was well attended. The Student Success Center team won the step challenge. Library and Learning Services Dr. Kelly Petersen-Fairchild, Dean of the Library and Learning Services, presented an overview of the Library’s responsibilities, including the Library, Writing Center, and Academic Performance Center. The Library is open 96 hours per week with over 2000 books checked out each month. Students and patrons view libraries as a trustworthy source of information. The Writing Center is implementing off-site tutoring, including in dorms, language labs, and online. The Library implemented Dixie Reads, a program where faculty and staff recommend reading materials to students. Student Affairs Enrollment Dr. Peter Gitau, Vice President for Student Affairs, presented on enrollment for the 2018-2019 academic year. Student Affairs is focused on enrolling 12,500 students by the year 2020, enhancing academic quality, and increasing diversity. Washington County, Utah, makes up 33% of new student applications. Enrollment numbers are good for concurrent enrollment, Las Vegas, and the greater Utah region. They are strategizing ways to bring new transfer students to DSU. CJ Ferguson, Assistant Director of Admissions, presented the division’s new recruitment strategy, which includes junior and sophomore students, along with seniors. They are expanding recruitment areas to diverse student populations, bolstering online programs in collaboration with Academic Affairs, and targeting more academically prepared students, including students with high ACT scores and members of Phil Beta Kappa.
BOARD OF TRUSTEES COMMITTEE REPORTS Chair Clark requested reports for the following Board of Trustees Committees:
Executive Committee Committee Chair David Clark, with Committee Members Julie Beck and Gail Smith. Chair Clark reported that the committee has not met since its previous meeting. Academic Committee Committee Chair Julie Beck, with Committee Members Larry Bergeson, and Tiffany Wilson. Trustee Beck reported the Committee has examined all of the academic proposals carefully, and they are comfortable with the information presented. The Committee is grateful to Dr. Michael Lacourse and Dr. Pam Cantrell for their work on the academic proposals.
Audit Committee Committee Chair David Clark, with Committee Members Lindsay Atwood and Russell Feller. Chair Clark reported the Committee met with State Auditors on the positive Financial Audit review. DSU is the only institution to have completed its motor vehicle fleet inventory audit.
Finance/Investment Committee Committee Members David Clark and Lindsay Atwood. Trustee Atwood reported the
committee has not met since its previous meeting. Chair Clark reported investment funds are doing very well this year. Investment funds translate into scholarships for students.
Government Affairs Committee Committee Chair Jon Pike and Committee Member Lindsay Atwood. Trustee Pike reported that the Committee has not met with Frank Lojko and Henrie Walton since the beginning of the Legislative Session. Honoree Selection Committee Committee Chair Tiffany Larkin with Committee Members David Clark, Julie Beck, Russell Feller and Ezra Hainsworth. Trustee Wilson reported the Committee selected Dr. Lincoln Nadauld and Dr Derek Haslam to receive Honorary Doctorate Degrees during the 2018 Commencement ceremony. Policy Committee Committee Chair Larry Bergeson with Committee Members Julie Beck and Gail Smith. Trustee Bergeson reported he met with Travis Rosenberg to review Policy 640: Constitution and Bylaws of the Faculty Senate, and other upcoming policy changes. The next review cycle will have many more policies in the approval stages. Dixie Technical College Board Liaison Trustee Pike reported the acting president is doing a great job coordinating with WCSD and Dixie State University. The ribbon cutting ceremony for the new building will be on March 28, 2018. The search for a new President is currently underway. National Advisory Council (NAC) Representatives Committee Chair Gail Smith with Committee Members Lindsay Atwood and Tiffany Wilson. Trustee Smith reported that there was great turnout at the NAC meeting held on the DSU campus.
ACTION ITEMS
APPROVAL OF MINUTES Chair Clark called for a motion to approve the minutes of the January 26, 2018, Board of Trustees Meeting. MOTION BY LARRY BERGESON, DULY SECONDED BY RUSSELL FELLER, TO APPROVE THE MINUTES OF THE BOARD OF TRUSTEES MEETING HELD ON JANUARY 26, 2018, AS PRESENTED. Action: Approved unanimously. POLICIES Policy Revision Policy 640: Constitution and Bylaws of the Faculty Senate (Dr. Jim Haendiges). The revised policy combines policies 639 and 640, adds roles and meeting protocols, and provides clarity on vacancy replacements. MOTION BY JON PIKE, DULY SECONDED BY LARRY BERGESON. Action: Approved unanimously.
Policy Deletion Policy 639: Constitution of the Faculty Senate (Dr. Jim Haendiges) This policy is being combined with Policy 640. MOTION BY JON PIKE, DULY SECONDED BY LARRY BERGESON. Action: Approved unanimously. HUMAN RESOURCES Early Retirement Request – Dr. Li Lei, Professor of Dance (Travis Rosenberg) Travis Rosenberg, Executive Director of Human Resources, reported on a request for early retirement from Dr. Li Lei, Professor of Dance, who meets early retirement requirements. MOTION BY RUSSELL FELLER, DULY SECONDED BY GAIL SMITH. Action: Approved unanimously.
Phased Retirement Request – Ms. Patricia Wintch, Associate Professor of Dental Hygiene (Travis Rosenberg) Travis Rosenberg, Executive Director of Human Resources, reported on a request for phased retirement from Ms. Patricia Wintch, Associate Professor of Dental Hygiene, who will drop to ¾ time for one year prior to full retirement at the end of the following academic year. MOTION
BY LINDSAY ATWOOD, DULY SECONDED BY TIFFANY WILSON. Action: Approved unanimously.
ADMINISTRATIVE AFFAIRS Investment Report (Scott Talbot) Scott Talbot, Assistant Vice President of Business Services, presented the investment report. MOTION BY LARRY BERGESON, DULY SECONDED BY JON PIKE. Action: Approved unanimously. Budget Report (Bryant Flake) Bryant Flake, Executive Director of Planning and Budget, presented the budget report. MOTION BY TIFFANY WILSON, DULY SECONDED BY EZRA HAINSWORTH. Action: Approved unanimously. Tuition Increase (VP Paul Morris and Provost Michael Lacourse) Paul Morris, Vice President of Administrative Affairs, and Dr. Michael Lacourse, Provost and Vice President of Academic Affairs, presented the tuition increase report. The motion is for 3.5% (total) when combining both first and second tier tuition. MOTION BY JULIE BECK, DULY SECONDED BY LARRY BERGESON. Action: Approved unanimously. Implementation of Differential Tuition (Provost Michael Lacourse and VP Paul Morris) Dr. Michael Lacourse, Provost and Vice President of Academic Affairs, and Paul Morris, Vice President of Administrative Affairs, presented the Implementation of Differential Tuition report for the following programs:
Dental Hygiene and Nursing: MOTION BY LARRY BERGESON, DULY SECONDED BY RUSSELL FELLER. Action: Approved unanimously.
Masters of Accountancy: MOTION BY TIFFANY WILSON, DULY SECONDED BY EZRA HAINSWORTH. Action: Approved unanimously.
STUDENT AFFAIRS Student Fees (Assistant VP Del Beatty and President Ezra Hainsworth) Del Beatty, Assistant Vice President and Dean of Students, and Ezra Hainsworth, DSUSA President, presented the student fees report with an increase of $11.50 for the 2018-2019 academic year. MOTION BY LINDSAY ATWOOD, DULY SECONDED BY LARRY BERGESON. Action: Approved. Trustee Beck abstained from voting. ACADEMIC AFFAIRS
Program Fees (Provost Michael Lacourse) Dr. Michael Lacourse, Provost and Vice President of Academic Affairs, presented the program fees report and requested approval by the Board of Trustees. Programs and fees requested:
Associate of Applied Respiratory Therapy: $300/year Associate of Applied Surgical Technology: $200/year Bachelor of Science in Medical Laboratory Science: $486/year Associate of Applied Science in Medical Radiography: $100/year Associate of Applied Physical Therapy: $200/semester
MOTION BY JULIE BECK, DULY SECONDED BY LARRY BERGESON. Action: Approved Unanimously. Curriculum Fees (Provost Michael Lacourse) Provost Lacourse presented new and increased curriculum fees to begin in the fall of 2018 for the following courses:
ART 2600: $50 (New Fee) ART 3230: $110 (New Fee) Art 4230R: $110 (New Fee) DES 3850: $25 (Increase) DES 4750: $25 (Increase) MATH 0980: $35 (New Fee)
MOTION BY JON PIKE, DULY SECONDED BY TIFFANY WILSON. Action: Approved unanimously.
Request for Faculty Emeritus Award Approval: Mr. John Lounsbury, Associate Professor of English Michael Lacourse, Provost and Vice President of Academic Affairs, presented the request for approval of Faculty Emeritus status for Mr. John Lounsbury, Associate Professor of English. MOTION BY TIFFANY WILSON, DULY SECONDED BY RUSSELL FELLER. Action: Approved Unanimously. Academic Programs Provost Lacourse presented the proposal for Bachelor of Science in Molecular Biology-Biochemistry. MOTION BY TIFFANY WILSON, DULY SECONDED BY RUSSELL FELLER. Action: Approved unanimously. Provost Lacourse presented the proposal for Bachelor of Science/Art in Design. MOTION BY EZRA HAINSWORTH, DULY SECONDED BY LINDSAY ATWOOD. Action: Approved unanimously. Program Notifications Provost Lacourse presented the proposal for Minor in Dance. MOTION BY GAIL SMITH, DULY SECONDED BY LARRY BERGESON. Action: Approved unanimously. Provost Lacourse presented the proposal for Minor in Global Studies (Humanities) and Emphasis in Global Studies (Humanities). MOTION BY LINDSAY ATWOOD, DULY SECONDED BY RUSSELL FELLER. Action: Approved unanimously. Provost Lacourse presented the proposal for Maker Certificate (Engineering). MOTION BY LINDSAY ATWOOD, DULY SECONDED BY EZRA HAINSWORTH. Action: Approved unanimously. Provost Lacourse presented the proposal for a Certificate in General Education. MOTION BY LARRY BERGESON, DULY SECONDED BY JON PIKE. Action: Approved unanimously. Provost Lacourse presented the proposal for a Certificate in Professional Writing (English). MOTION BY JON PIKE, DULY SECONDED BY GAIL SMITH. Action: Approved unanimously. Provost Lacourse presented the proposal for Emphases in Pre-Physical Therapy and Pre- Occupational Therapy for the BS in Exercise Science. MOTION BY LINDSAY ATWOOD, DULY SECONDED BY GAIL SMITH. Action: Approved unanimously.
Program Discontinuation Notifications Dr. Pam Cantrell presented the proposal to discontinue the Emphasis in Military Science for Bachelor of Science/Bachelor of Arts in Integrated Studies. MOTION BY TIFFANY WILSON, DULY SECONDED BY EZRA HAINSWORTH. Action: Approved unanimously. Dr. Pam Cantrell presented the proposal to discontinue the Emphasis in Digital Design for Bachelor of Science in Computer and Information Technology. MOTION BY RUSSELL FELLER, DULY SECONDED BY LARRY BERGESON. Action: Approved unanimously. Dr. Pam Cantrell presented the proposal to discontinue the AAS in Medical Laboratory Science. MOTION JON PIKE, DULY SECONDED BY TIFFANY WILSON. Action: Approved unanimously. College Name Change Provost Lacourse presented the proposal to change College of Science and Technology to College of Science, Engineering, and Technology. MOTION LINDSAY ATWOOD, DULY SECONDED BY LARRY BERGESON. Action: Approved unanimously.
CONCLUDING REMARKS
Chair Clark thanks everyone for attending the meeting. MEETING ADJOURNED
MOTION TO ADJOURN BY RUSSELL FELLER AND EZRA HAINSWORTH. Action: Approved unanimously. The meeting was adjourned at 1:13 p.m.
LUNCHEON FOR TRUSTEES AND INVITED GUESTS, ZION ROOM NEXT BOARD OF TRUSTEES MEETING – Friday, April 27, 8:00 a.m. – 12:00 p.m., Zion Room CALENDAR OF UPCOMING MEETINGS AND EVENTS
Distinguished Faculty Awards – Thursday, March 22, 5:30 pm Reception, Gardner Living Room; 6:00 Dinner, Gardner Ballroom
Board of Regents Meeting - Friday, March 30, Dixie State University Alumni Awards (Evening of Dixie) – Saturday, April 14, 7:00 pm, Alumni House Strategic Plan Report-Out and Luncheon – Tuesday, April 17, 9:00 am – 1:00 pm, Zion
Room Dixie 11 Awards Dinner – Wednesday, April 25, 6:00 pm, Alumni House Service Learning Awards Dinner - Wednesday, April 25, 6:00 pm, Gardner Ballroom DSU Presidential Awards Dinner - Thursday, April 26, 6:00 pm, Gardner Ballroom Board of Trustees Meeting - Friday, April 27, 8:00 am – 1:00 pm, Zion Room Brooksie Awards – Sunday, April 29, 6:00 pm, Gardner Ballroom Academic Awards - Thursday, May 3, 4:30 pm, Eccles Main Stage Dixie Awards – Thursday, May 3, 7:30 – 9:00 pm, Eccles Main Stage Commencement - Friday, May 4, 7:00 am Robing and Line-up, Gardner Center; 8:00 am
Procession to Legend Solar Stadium Regents and Trustees Joint Retreat – Thursday, July 19, time TBA, Southern Utah
University Board of Regents Meeting - Friday, November 16, Dixie State University
110 Free Speech and Assembly Page 1|17
Dixie State University Policy 110 Free Speech and Assembly
I. Purpose II. Scope
III. Definitions IV. Policy V. References
VI. Procedures VII. Addenda
I. Purpose
1.1 These regulations shall be interpreted in accordance with the free speech and assembly rights guaranteed by the United States Constitution and the Utah Constitution, and in accordance with generally accepted concepts of academic freedom as followed nationally and at Dixie State University. It is the purpose of these regulations to protect and enhance the free exchange of ideas in the University and on the University campus. The primary function of a university is to discover and disseminate knowledge by means of research and teaching. To fulfill these functions a free interchange of ideas is necessary. It follows that this University must insure within it the fullest degree of intellectual freedom and protect the opportunity of all members of the University community and their guests to exercise their intellectual freedom and protect their right to communicate with others in the University community.
1.2 Academic freedom, the free flow of ideas, the right to speak, and the right to hear must be protected not only from censorship, but also from those committed to interference with a speaker's presentation through acts of disruption. It is the responsibility of all members of the academic community to refrain from such conduct and the University shall apply appropriate sanctions under proper procedural safeguards to those who violate this obligation.
II. Scope
2.1 All persons on the campus, centers, and off campus sites of Dixie State University, whether administrators, faculty, students, employees, visitors, and/or guests are subject to the law and the regulations of the University. Those who violate the law or the University's regulations while on the campus do so at the risk of prosecution in the courts by appropriate government
110 Free Speech and Assembly Page 2|17
officials or proceedings authorized by University regulations. By virtue of regulating the exercise of free speech on the campus, the University does not sponsor or sanction the messages being stated or the methods of speech being used unless expressly stated otherwise.
III. Definitions
3.1 Student Rights and Responsibilities Code: The Student Rights and Responsibilities Code is the Code governing student rights and responsibilities found in Policy 552.
3.2 Faculty Rights and Responsibilities Code: The Faculty Rights and Responsibilities Code governs faculty rights and responsibilities found in Policy 633.
3.3 Member of the University Community: Members of the University community shall include all students, members of the University faculty and teaching staff, all employees holding administrative or staff positions and all personnel associated with the University.
3.4 Departments and Colleges: For the purpose of these regulations, the terms "department" and "college" shall mean those academic units of Dixie State University that are from time to time authorized and established by the Board of Trustees of Dixie State University or the State Board of Regents.
3.5 Department or College Student Organizations: For the purpose of these regulations, the terms "department student organizations" or "college student organizations" mean those organizations of students authorized and established by the faculty or College Council of any department or college of the University, that are responsible to the faculty, college council or administrative head of that department or college and in which students in the department or college are eligible for membership.
3.6 Symbolic Speech: “Symbolic speech" shall include structures, actions and any other thing or activity for the purpose of expressing views or opinions that is not otherwise included in the concepts of oral or written speech, signs, handbills, posters or other methods of communication.
3.7 Commercial Speech: For the purpose of these regulations, "commercial speech" includes all spoken, written and symbolic speech intended in whole or in part for the personal profit of the person, organization or institution engaged in the speech.
3.8 Scheduling Office: For the purpose of these regulations, the Scheduling Office
110 Free Speech and Assembly Page 3|17
shall be the person so designated by the University Administration and charged with scheduling the use of University classrooms, auditoria, and other indoor and outdoor space with the exception of such University facilities as shall be designated by written rules published by the Scheduling Office as outside the jurisdiction of the Scheduling Office or where administrative directives have vested scheduling authority for facilities in the administration of a college or other subdivision of the University.
IV. Policy
4.1 Freedom of Speech and Assembly – Members of the University community shall have the right to freedom of speech and assembly without prior restraint or censorship, subject only to clearly stated, reasonable, and nondiscriminatory rules and regulations regarding time, place, and manner.
4.2 Academic Freedom – Academic freedom in the pursuit and dissemination of knowledge through all media shall be maintained at Dixie State University. Academic freedom shall be recognized as a right of all members of the faculty, whether with or without tenure or continuing appointment, of all administrative officers, and of all students. Dixie State University endorses and hereby incorporates in these regulations the following statements of the American Association of University Professors related to defining academic freedom: "The 1940 Statement of Principles on Academic Freedom and Tenure (http://www.aaup.org/AAUP/pubsres/policydocs/contents/1940statement.htm) and the "1970 Interpretive Comments" thereon; the "1970 Statement on Professors and Political Activity"; the "1970 Statement of the Association's Council: Freedom and Responsibility"; and, the "1967 Joint Statement on Rights and; Freedoms of Students (http://www.aaup.org/AAUP/pubsres/policydocs/contents/stud-rights.htm)".
4.3 Freedom of the Press – Members of the University community in their publications or broadcasts are entitled to the full protection of the constitutional right of freedom of the press. Reasonable and nondiscriminatory rules and regulations, consistent with these regulations, may be adopted regarding the operations of student and faculty publications, posting of signs and notices, the distribution of commercial advertising materials, and the solicitation of funds.
4.4 Due Process – Due process of law is recognized as essential to the proper enforcement of University rules, and accordingly no disciplinary sanction may be imposed on a member of the University community or an organization by or in the name of the University except in accordance with the written regulations, policies or procedures of the University and the Constitution of
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the State of Utah and the Constitution of the United States.
4.5 Conduct of Classes – Discussion and expression of all views relevant to the subject matter of a class are recognized as necessary to the educational process, but students have no right to impinge on the freedom of instructors to teach or the right of other students to learn. If a student persists in behaving disruptively in class after the instructor has explained the unacceptability of such conduct, the instructor may dismiss the student from the class and may refer the matter to the University's Student Behavior Committee. Upon dismissing a student from class, the instructor shall immediately notify the Dean of Students of the action so the student may be informed of the student's right to appeal the dismissal.
4.6 Nondisclosure of Student Views – Information about individual student views, beliefs, and political associations acquired by instructors, counselors, or administrators in the course of their work is confidential and is not to be disclosed to others without the prior written consent of the student involved or under legal compulsion.
4.7 Academic Rights of Faculty Members
4.7.1 A faculty member has the legal rights and privileges of a citizen. He or she may not be subject to punishment or reprisal for the exercise of such rights and privileges. He or she may be subject to sanctions for breach of the rules and responsibilities enumerated in the Faculty Rights and Responsibilities Policy 633.
4.7.1.1 Every faculty member has the right to academic freedom and the right to examine and communicate ideas by any lawful means even where such activities generate hostility or pressures against the faculty member or the University.
4.7.1.2 A faculty member's exercise of freedom of communication, association, or assembly, or his or her participation in political activities, does not constitute a violation of duty to the University, to his or her profession, or to students, except as otherwise limited by the Hatch Act.
4.7.2 Where his or her rank and status are appropriate, a faculty member has the right to vote on faculty appointments, promotions, and tenure and to vote for representatives to department, college and University legislative bodies.
4.7.3 In any disciplinary matter, a faculty member has a right to adequate
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notice, to be heard, and to decision and review by impartial persons or bodies. In disciplinary proceedings involving a possibility of substantial sanctions, a faculty member has a right to full due process and peer judgment.
4.7.4 Faculty members are entitled to support and assistance from the University in maintaining a climate suitable for the exercise of rights of academic freedom, scholarship, research, and effective teaching and learning. A faculty member is entitled to a classroom free from violence or systematic disruption. The University shall strive to assist the faculty member in improving his or her skills and developing his or her talents as teacher and scholar.
4.8 Right to Form Student Organizations – Student organizations may be established for any lawful purpose. Affiliation of any student organization with lawful off-campus groups shall not, in itself, disqualify that organization from enjoying the benefits and privileges which the University affords to student organizations. Organizations shall have the right to keep membership lists confidential and solely for their own use. The names and addresses of officers or representatives may be required by the University as a condition for registration or access to University funds or enjoyment of University privileges.
4.9 Registration Procedure for Student Organizations
4.9.1 Registration – Any qualified organization may be added to the University Club Roster upon the filing of a completed University registration form, with the Dixie State University Student Association Clubs Council.
4.9.2 Registration Form – A completed registration form shall include the following:
4.9.2.1 name of organization;
4.9.2.2 address;
4.9.2.3 official representative(s);
4.9.2.4 constitution, charter, or official statement of the organization that:
4.9.2.4.1 sets forth the purposes and organization of the group;
4.9.2.4.2 defines the qualifications for membership;
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4.9.2.4.3 provides for a method of choosing the representatives of the organization, all of whom shall be students, faculty, or employees of Dixie State University;
4.9.2.5 a signed statement of intent to be listed on the University Clubs Roster.
4.10 Maintenance of Registration for Student Organizations – Registered student organizations shall maintain their position on the University Clubs Roster upon filing annually with the DSUSA Clubs Council a statement of intent to maintain their listing on the Clubs Roster. This statement shall include any changes in the official statement since its latest filing and shall list the current recognized official representatives of the group.
4.11 Removal from Roster – The DSUSA Club Council may remove an organization from the University Clubs Roster for failure by the group to abide by University rules and regulations or state law.
4.12 Student Elections – Student elections for DSUSA shall be regulated pursuant to written regulations, consistent with the policies of these regulations, adopted by DSUSA and published as part of DSUSA bylaws. Elections for student organizations sponsored by colleges and/or departments shall be regulated by the college or department sponsoring the student organization that are pursuant to regulations consistent with the policies of these regulations.
4.13 Speaker Policy
4.13.1 Members of the University community and their organizations shall have the right to invite speakers to address audiences on campus (at the expense of the organization and members), subject only to reasonable and nondiscriminatory regulations governing the use of University facilities. The rights of speakers to freedom of expression under the Constitution of the United States and the Constitution of the State of Utah shall be protected. The rights of speakers to speak and audiences to hear free from undue disruption and interference shall also be protected.
4.13.2 Members of the University community and their organizations who invite speakers to address audiences on or off the campus, except University organizations designated by the University or any college or department as an official organization of the University, may not imply official University sponsorship of the speaker in advertising or publicizing the event, except to identify the location of the event.
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4.14 Free Speech Facilities
4.14.1 The University shall provide reasonably appropriate facilities in the area of the Gardner Center and adjoining lawns on the north and east sides and adjacent patio areas to enable speakers to address those wishing to listen. These facilities shall be available to any person, but members of the University community and their organizations shall have preference in the use of the facilities. Use of the facilities may be reserved through the Scheduling Office for up to two hours for purposes of speaking. Members of the University community or their organizations reserving use of the facilities shall have preference in its use in the order of their application and over those seeking to use the facilities without reservation. Persons using the facilities may make use of tables and other temporary means for displaying or distributing information while the person or organization representing them is making use of the facilities. The tables or other temporary means for displaying or distributing information shall be removed upon the expiration of the time during which the facilities are being used by the person or organization. Arrangements for tables can be made with the Director of Guest Services.
4.14.2 Nothing in this section shall be interpreted as limiting the right of free speech elsewhere on the campus as provided by these regulations. The Scheduling Office shall provide general notice of the existence of free speech facilities provided for in this section and the procedures for reserving use of the facilities.
4.15 Sound Amplification Equipment
4.15.1 Where sound amplification equipment is used to exercise rights defined or protected by these regulations, the persons or organizations exercising such rights must first obtain permission from the Scheduling Office. Sound equipment shall only be used at sound levels which do not disrupt or disturb teaching, research, or other duly authorized meetings or activities. Violations of this restriction shall constitute grounds for revocation of the permission to use the sound amplification equipment.
4.15.2 Where permission is denied or revoked by the Scheduling Office, the Vice President of Student Services will review the denial or revocation. The decision and any remedies ordered by the Vice President of Student Services shall be final except as to claims of violation of the Utah or United States Constitution, which claims shall be heard by appeal to the
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University President.
4.16 Defamatory or Obscene Speech – Nothing in these regulations shall be construed as authorizing or condoning unlawful defamatory or obscene speech as defined by applicable law. Any person engaging in such conduct or using University facilities or grounds to do so shall be subject to the laws governing defamatory or obscene speech, including the authority of the University to remove signs, posters, handbills, structures or other defamatory or obscene speech or publications. Where speech is prohibited or signs, posters, handbills, or structures are designated for removal, the Vice President of Student Services will review the prohibition or proposed removal. The decision and any remedies ordered by the Vice President of Student Services shall be final except as to claims of violation of the Utah or United States Constitution, which claims shall be heard by appeal to the University President.
V. References
5.1 DSU Policy 441: Central Scheduling of Campus Facilities and Events
5.2 DSU Policy 552: Student Rights and Responsibilities
5.3 DSU Policy 633: Faculty Rights and Responsibilities
VI. Procedures
6.1 Regulations Governing the Use of University Facilities
6.1.1 Purpose. The regulations contained in this title establish procedures for the authorized use of University facilities for meetings, activities or other events. The purpose of the regulations contained in this title is to facilitate the effective and orderly use and enjoyment of the University's facilities without unduly interfering with University instructional, research and other functions. These regulations apply to members of the University community and their organizations and to others from outside the University community who desire to use University facilities for meetings, activities or other events on campus. These regulations do not apply to the University Administration or duly authorized college, department or other administrators in scheduling University facilities for classes, research or other uses associated with the teaching and research functions of the University.
6.1.2 Scheduling Responsibilities
6.1.2.1 The Scheduling Office of the University shall maintain and
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provide for inspection by any person:
6.1.2.1.1 A list of the facilities which may be scheduled for use by members of the University community and their organizations. The list shall indicate those facilities over which the Scheduling Office has authority and the persons responsible for scheduling facilities not within the authority of the Scheduling Office;
6.1.2.1.2 A list of facilities not available for scheduling for use by members of the University community and their organizations; and
6.1.2.1.3 A schedule of any fees for use of University facilities or equipment.
6.1.2.2 The Scheduling Office, in consultation with the University Administration, may adopt a schedule of fees for use of University facilities. The fee schedule may distinguish between the classes of users in whether to impose a fee for the uses described and in the amount of the fee imposed. However, any fee schedule shall be administered on a content- and viewpoint-neutral basis, without discrimination among the members of the same class of users, and fees shall not exceed the University’s costs of allowing use of its facilities.
6.1.2.3 Scheduling Procedures and Standards
6.1.2.3.1 Any member or organization of the University community may obtain the use of University facilities for non-commercial and University-related use by filing a request form with the Scheduling Office. For the purpose of this regulation, a University-related use shall be interpreted liberally to include extracurricular activities normally associated with the University or activities reasonably related to membership in the University community. The request form shall include the following information:
6.1.2.3.2 The name of the requesting organization or the name and identification number of the requesting member;
6.1.2.3.3 A brief description of the intended use, including the name of any speaker or speakers and the general topic of an address, if applicable;
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6.1.2.3.4 The anticipated number of persons who will attend;
6.1.2.3.5 Whether an admission fee will be charged and, if so, the amount and purpose of such fee;
6.1.2.3.6 Any special facilities or equipment required for the use of the facility; and
6.1.2.3.7 Any preference for specific facilities.
6.1.2.4 The request form may also contain a statement to be signed by the member or by a member on behalf of an organization in which the requesting party agrees to be liable for any fees, legitimate out-of-pocket expenses or damages because of the applicant's conduct in use of the facility. Any rental fee charged for the use of the facility under this section shall only be made in accordance with a uniformly administered schedule of fees.
6.1.2.5 As soon as practicable, the Scheduling Office shall assign an appropriate room or space to the requesting member or organization meeting the requirements of this section and shall assist in arranging for any special equipment that might be required.
6.1.2.6 Commercial and Non-University Related Uses – The Scheduling Office shall publish rules and regulations governing the use of University facilities for commercial and non-University related purposes. The regulations may include a schedule of rental fees for University facilities. The regulations shall be available for inspection in the Scheduling Office and a written record of actions taken under the regulations shall be maintained and be open for public inspection.
6.1.2.7 Appeal Rights – If a member of the University community or organization objects to the denial of a scheduling request, the assignment of a particular facility or the assessment of fees or out-of-pocket expenses, the requesting member or organization shall have a right to appeal the denial, assignment or assessment to the Vice President of Student Services, which shall hear the appeal and render a decision as soon as practicable but in any event no later than five (5) calendar days after the date of the appeal. The decision of the Vice President of Student Services shall be final, except as to claims that the action of the Scheduling Office or the Vice President of Student Services violates academic
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freedom or rights guaranteed by the United States or Utah Constitution, which shall be heard by appeal to the President of the University.
6.1.3 Signs, Literature, and Structures (Posting of Signs, Notices and Posters by Members of the University Community)
6.1.3.1 General Policy – The University shall provide reasonable space indoors and outdoors for the posting of signs, notices and posters by members of the University community and their organizations. Such signs, notices and posters may deal with any subject matter including, but not limited to, notices of meetings or events and expressions of positions and ideas on social or political topics.
6.1.3.2 Time, Place and Manner Restrictions – Members of the University community and their organizations may post signs, notices and posters on bulletin boards and kiosks maintained by the University and located on the campus. Signs, notices and posters shall not be attached to trees, buildings, walls or other University structures unless otherwise expressly authorized by the Scheduling Office. Messages or slogans of any kind shall not be painted or otherwise written on trees, buildings, sidewalks, grounds fountains, walls or other University structures or surfaces, or on the personal property of others.
6.1.3.3 Members of the University community and their organizations may also post signs, notices and posters on designated bulletin boards and kiosks maintained by the academic and administrative departments of the University subject to the approval and reasonable limitations of the appropriate departments. Colleges and departments may adopt reasonable time regulations limiting the time for display of signs, notices and posters on bulletin boards maintained by colleges and departments to maximize everyone's opportunity to use designated areas for signs, notices and posters and may prohibit attaching signs, notices or posters to walls and other surfaces in order to prevent damage to walls and other surfaces.
6.1.3.4 Any sign, notice or poster posted on campus must contain a visible expiration date, a date after which the sign, notice or poster may be removed, not to exceed fifteen (15) calendar days from the date of posting. For purposes of this regulation, a visible
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expiration date shall be either a stamped expiration date by the Scheduling Office or official of the college or department responsible for the area where the sign, notice or poster is posted or a legible date placed in the lower right hand corner of the sign, notice or poster by the person or organization posting the sign, notice or poster. University maintenance personnel or other University officials may remove any signs, notices and posters which do not contain a visible expiration date as defined by this section.
6.1.3.5 The Scheduling Office may grant permission to post signs, notices and posters for a period longer than fifteen (15) calendar days where it is shown that there is good reason for the signs, notices or posters to remain in place for a longer period.
6.1.3.6 Commercial and Non-University Community Signs, Notices and Posters — The Scheduling Office shall publish rules and regulations governing the posting or distribution of signs, notices, posters, and other materials for commercial purposes or by non-members of the University community. The regulations may include a schedule of fees and limitations upon the areas in which such commercial or non-member of the University community activity may take place. The regulations shall be content- and viewpoint-neutral, shall not discriminate among similarly situated entities, and shall be available for inspection in the Scheduling Office and a written record of actions taken under the regulations shall be maintained and be open for public inspection.
6.1.3.7 Responsibility for Content of Signs, Notices or Posters — Any person or organization shall be responsible for the content of any signs, notices or posters they sponsor or post on campus. By posting the sign, notice or poster on campus, the person or organization agrees to hold the University harmless for any assessed damages or liabilities incurred as a result of the sign, notice or poster.
6.1.4 Distribution of Handbills, Petitions and Other Written Material
6.1.4.1 General Policy – Any person may hand out and distribute non-commercial handbills, petitions or other written material on campus without prior approval.
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6.1.4.2 Time, Place and Manner Restrictions
6.1.4.2.1 Distribution outside of University buildings is permissible but must not interfere with the entrances to the University buildings or the normal flow of pedestrian or vehicular traffic.
6.1.4.2.2 Distribution inside buildings is permissible so long as those distributing handbills or other written materials do not disrupt the functioning of the University or unreasonably interfere with the rights of other members of the University community.
6.1.4.2.3 Handbills or other written material may not be attached or affixed to private property without the owner's permission.
6.1.4.3 Distribution of Commercial Handbills –The Scheduling Office shall publish rules and regulations governing the distribution of commercial handbills. The regulations may include a schedule of fees and limitations upon the areas in which such commercial activity may take place. The regulations shall be content- and viewpoint-neutral, shall not discriminate among similarly situated entities, and shall be available for inspection in the Scheduling Office and a written record of actions taken under the regulations shall be maintained and be open for public inspection.
6.1.4.4 Responsibility for Handbills – Any person distributing handbills or other written material shall be personally responsible for the content of the material and hold the University harmless for any assessed damage or liability incurred as a result of the distribution of the material.
6.1.5 Structures Erected by Members of the University Community
6.1.5.1 General Policy
6.1.5.1.1 Members of the University community and their organizations may erect structures on campus to express their view or opinions. Such structures may deal with any subject matter including, but not limited to, expressions of positions and ideas on social or political topics.
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6.1.5.1.2 A "structure" is any object (other than objects such as handbills, signs, notices and posters, arm bands or personal attire) used in the process of expressing views or opinions including, but not limited to, lawn signs, tables (and other structures used to display materials), booths, buildings, billboards, banners, and similar displays.
6.1.5.2 Time, Place and Manner Restrictions
6.1.5.2.1 Members of the University community and their organizations may erect structures in areas where free speech facilities are required as defined herein. Members of the University community and their organizations may erect structures outside of the area where free speech facilities are required after providing an explanation in the permit application that the message is intended to reach an audience beyond the areas described in Section IV.14 of this Policy.
6.1.5.2.2 Prior to the erection of any structure, a person or organization must obtain a permit from the Scheduling Office for each proposed structure. The application for a permit shall include the identity of the member or members of the University community responsible for the structure, the proposed location and design of the structure, the length of time up to thirty (30) calendar days for which the permit shall be in effect, an agreement to remove the structure upon expiration of the permit and pay for any damage the structure may cause to the site upon which it is erected, and an agreement to hold the University harmless for any assessed damages or liabilities caused by the structure itself. In the case of structures defined in subsection 3 A of this section, other than structures that are lawn signs, billboards, banners and similar self-explanatory structures, the Scheduling Office shall require that the structure be regularly staffed during daytime school hours as a condition of issuing the permit and renewing the permit.
6.1.5.2.3 The Scheduling Office shall issue the permit:
6.1.5.2.3.1 if the intended structure and uses made of it will not constitute an unreasonable safety hazard and
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will not impede the normal functions of the University;
6.1.5.2.3.2 if the structure does not block or impede entry to any building or interfere with normal pedestrian or vehicular traffic; and, 3) the proposed location of the structure does not inflict unreasonable damage upon landscaping like flower gardens and shrubs.
6.1.5.2.4 A permit shall be issued for up to thirty (30) calendar days. At the end of the time period for which a permit conditioned upon staffing the structure was issued and where there has been reasonable compliance with the staffing requirement, such a permit shall be renewed upon application for the same time period subject to the requirements applicable to the issuance of the original permit. A permit conditioned on staffing the structure shall be renewed as often as requested, but in no case shall a renewal period extend beyond the end of the academic semester.
6.1.5.3 Appeal Rights – Any person denied a permit to erect a structure or who objects to restrictions placed upon a permit may appeal the action of the Scheduling Office to the Vice President of Student Services. The action of the Vice President of Student Services may be appealed to the President of the University on the ground that the action constitutes a violation of academic freedom or rights guaranteed by the United States Constitution or the Utah Constitution.
6.1.5.4 Responsibility for Content and Safety of Structures – Members of the University community shall be responsible for the content and use they make of the structures they erect on campus. By erecting any structure on campus, the member or members of the University community agrees to hold the University harmless for any assessed damages or liabilities caused by the structure itself or caused by libel or slander in the message it conveys.
6.1.5.5 Structures Erected by Non-Members of the University Community or for Commercial Purposes – The Scheduling Office shall provide rules and regulations governing the creation and use of structures for commercial purposes or by non-members of the University community. The regulations may include a
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schedule of fees and limitations upon the areas in which such commercial or non-member of the University community activity may take place. The regulations shall be content- and viewpoint-neutral, shall not discriminate among similarly situated entities, and shall be available for inspection in the Scheduling Office and a written record of actions taken under the regulations shall be maintained and be open for public inspection.
6.1.6 Demonstrations and Picketing
6.1.6.1 General Policy
6.1.6.1.1 Demonstrations and picketing on campus are legitimate means of expression. Anyone who wishes to engage in demonstrations and picketing shall be permitted to do so freely, as long as their conduct is not violent and does not unduly disrupt the functioning of the University or unreasonably interfere with the rights of other members of the University community or damage University or private property.
6.1.6.1.2 The term "demonstration" as used herein means any rally, gathering, protest, parade or procession.
6.1.6.2 Time, Place and Manner Restrictions
6.1.6.2.1 Picketing or demonstrating must be orderly at all times and must not jeopardize public order or safety.
6.1.6.2.2 Picketing or demonstrating must not interfere with the entrances to buildings or the normal flow of pedestrian or vehicular traffic.
6.1.6.2.3 Picketing or demonstrating must not unreasonably interfere with organized meetings or other assemblies in such a way as to invade the rights of others to assemble and the rights of speakers to free expression.
6.1.6.2.4 Picketing or demonstrating must not unreasonably interfere with classes and teaching, the use of offices, or the privacy of University housing, and other University activities related to teaching or research.
6.1.6.3 Responsibility for Demonstrations or Picketing
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6.1.6.3.1 Persons violating the time, place and manner regulations relating to demonstrations and picketing may be subject to arrest or other action authorized by law after notice is given of the regulations being violated and the persons refuse to cease and desist in their conduct violating the regulations.
6.1.6.3.2 Picketers or demonstrators shall be financially responsible for any damages caused by their picketing or demonstrating. Damages caused by third parties not part of the picketing or demonstrations shall be assessed against such third parties.
6.1.6.4 Appeal Rights – Any person assessed damages caused by picketing or demonstrating shall have a right to appeal the assessment of damages to the Vice President of Student Services. The decision of the Vice President of Student Services shall be final.
VII. Addenda – N/A
Policy Owner: General Counsel Policy Steward: General Counsel History: Approved 9/11/15 Editorial Change 3/5/18
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Dixie State University Policy 203 University Business Practices
I. Purpose
1.1 The purpose of this policy is to identify when activities created by the faculty, staff, students or volunteers of the University are required to follow university business practices and accounting policies and procedures.
II. Scope
2.1 This policy applies to all activities created by faculty, staff, students or volunteers, or held on the University Campuses.
III. Definitions
3.1 Activity - A University event, other than academic classes scheduled as part of the curriculum, that is held in a University building or outdoor space on a University campus. All such events that take place on a Dixie State University campus are considered University activities.
IV. Policy
4.1 Activities created by University faculty, staff, students or volunteers using any of the following resources must follow university business and accounting policies and procedures.
4.1..1 University Name
4.1..2 University logos
4.1..3 University Email or mail services to advertise the event
4.1..4 Classroom time to promote the event
4.1..5 University tax exempt status
4.1..6 University facilities or equipment unless under a rental, contractual, or other agreement which defines the business and accounting responsibilities of each party.
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V. References
5.1 R561 – Accounting and Financial Controls
5.2 160 – Intellectual Property
5.3 441 – Central Scheduling of Campus Facilities and Events
VI. Procedures
6.1 Activities meeting the requirements of this policy must use the University’s policies and procedures and follow all business practices and accounting policy and procedures in implementing the activity or event.
6.2 Activities that are operated under a rental, contractual, or other agreement which defines the business and accounting responsibilities of each party are not required to follow this policy.
VII. Addenda
Policy Owner: Administrative Services, VP Policy Steward: Assistant Vice President of Business Services History: New Approved Revised
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Dixie State University Policy 222 Purchasing Cards
I. Purpose II. Scope
III. Definitions IV. Policy V. References
VI. Procedures VII. Addenda
I. Purpose
1.1 The purpose of the Dixie State University purchasing card policy is to provide overall guidance in the use of purchasing cards. In addition, it is intended to mitigate the increased risk associated with the use of these cards.
II. Scope
2.1 This policy applies to designated employees who have been granted the privilege and trust of using a purchasing card and/or administering purchasing card activities to ensure continued purchasing card program success.
III. Definitions
3.1 Purchasing Cards: Dixie State University (DSU) Purchasing Cards (PCards) are University – liability credit cards issued in the names of authorized individuals to purchase eligible goods and services in support of DSU.
3.2 PCard Administrator: The person or persons who are responsible for training and issuing the PCards. (Director of Purchasing or Purchasing Specialist)
3.3 Cardholder: Authorized individual who is issued a DSU PCard(s) used to purchase authorized business supplies and services.
3.4 Coordinator: Authorized individual who is issued a Banner INB user ID, ensures Cardholder’s purchases are recorded, collects and files documentation, and verifies that the purchase is within budget and that DSU purchasing card policy is followed.
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3.5 Budget Administrator: Authorized budget administrator who verifies that the purchase is an appropriate business expense and documentation is on file, approves the expense, and addresses inappropriate purchases with the cardholder.
3.6 Original Documentation: Itemized receipts providing detailed information about the purchase, including what was bought, how many items were purchased, and the total amount charged or credited.
3.7 Violations: Non-compliance with Federal and State laws and University policies.
IV. Policy
4.1 Purchasing Cards are used for approved University purchases not to exceed single transaction limits and monthly cycle limits. Only eligible University business expenses may be charged to a PCard; personal purchases are strictly prohibited. All PCard transactions must be supported by original itemized receipts. Documentation must be approved by a person other than the cardholder. Violations of the PCard Policy may result in disciplinary action up to and including termination of employment.
4.2 This policy and the associated procedures explain proper PCard practices including the following:
4.2.1 Responsibilities of cardholders, coordinators, budget administrators and dean/department head.
4.2.2 Obtaining, requesting changes and lost PCards.
4.2.3 Allowable and unallowable purchases.
4.2.4 Support documentation and reconciliation requirements.
4.2.5 Improper use, auditing, and violations.
V. References
5.1 Utah Code: 63G-6a: Utah Procurement Code, General Procurement Code
5.2 DSU Policy 221: University Procurement
VI. Procedures
6.1 Responsibilities of cardholders, coordinators, budget administrators and dean/department head
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6.1.1 Cardholder Responsibilities
6.1.1.1 Familiarity with allowable transactions as defined by Utah State Law and DSU Purchasing Policy 221.
6.1.1.2 Understand what CAN and CANNOT be purchased with the PCard, (See procedure 6.3).
6.1.1.3 Understand how University policies impact PCard use.
6.1.1.4 Understand that all card use is subject to review and audit.
6.1.1.5 Obtain itemized receipts/invoices for EVERY purchase and every credit.
6.1.1.6 Submit all itemized receipts or a missing receipt form to the coordinator.
6.1.1.7 Immediately dispute any charges with the vendor and if unresolved, file a formal dispute with the card issuing bank US Bank within 60 days of the transaction.
6.1.1.8 Ensure the physical security of the PCard and protect the account number.
6.1.1.9 Whenever possible, see that Utah State sales tax is not charged on purchases made within the State of Utah.
6.1.1.10 Each transaction receipt must be manually signed, or electronically approved within Banner Workflow.
6.1.1.11 Accept responsibility for the proper use of the PCard.
6.1.1.12 Notify PCard Administrators immediately of department changes or end of employment with the University. (Director of Purchasing Services or Purchasing Specialist.)
6.1.1.13 Cardholders must complete the PCard training and quiz. Upon completion, turn in the “Purchasing Cardholder’s Agreement” form to the PCard Administrators before receiving a PCard.
6.1.2 Coordinator Responsibilities
6.1.2.1 Notify the cardholder if a receipt has not been received for a transaction in Banner.
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6.1.2.2 File all itemized receipts and support documentation for the transaction.
6.1.2.3 Ensure all information is entered into Banner.
6.1.2.4 Reallocate the transaction to the appropriate index and account code(s).
6.1.2.5 Verify that all University policies are followed and the transaction is within budget.
6.1.3 Budget Administrator Responsibilities
6.1.3.1 Verify that the transaction is an appropriate business expense.
6.1.3.2 Verify that all required support documentation is on file.
6.1.3.3 Approve the transactions by signing the cardholder statement.
6.1.3.4 Address inappropriate transactions with the cardholder.
6.1.4 Dean/Department Head
6.1.4.1 Notify PCard Administrators of changes in PCard Coordinators and/or Budget Administrators.
6.1.4.2 Notify PCard Administrators of transferring or terminating Cardholders.
6.2 Obtaining, requesting changes and lost PCards.
6.2.1 Obtaining a DSU PCard
6.2.1.1 Training must be completed, a short test will be given, and a signed Agreement Form must be completed in order to obtain a PCard.
6.2.1.2 Complete and submit a PCard Application Form to PCard Administrators in the Business Services Department.located on the 5th floor of the Holland Centennial Commons. (Plan on 10 business days after submitting the application before receiving a card.)
6.2.1.3 PCard Administrators will notify the cardholder when the card has been delivered.
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6.2.2 Requesting Changes on a PCard
6.2.2.1 To request a change on an existing PCard, return a completed change of information for purchasing card form to the PCard Administrators, (Purchasing Director or Purchasing Specialist), to inform them of the change(s). ONLY include the last 6 digits of the card’s account number.
6.2.3 Lost Cards
6.2.3.1 All PCards are the property of Dixie State University. If a card is lost or stolen, please do the following:
6.2.3.1.1 Immediately notify one of the PCard Administrators and US Bank Customer Service (1-800-344-5696). US Bank will block additional use of a lost/stolen card upon telephone notification. Prompt action in these circumstances can reduce the University’s liability for fraudulent charges.
6.2.3.2 US Bank will block additional use of a lost/stolen card upon telephone notification. Prompt action in these circumstances can reduce the University’s liability for fraudulent charges[A1].
6.3 Allowable and unallowable purchases
6.3.1 Allowable Purchases
6.3.1.1 The DSU PCard can be used wherever VISA is accepted.
6.3.1.2 All purchases must be made in compliance with University purchasing policies. (Refer to the policies on the DSU website.)
6.3.1.3 DSU is tax exempt. The sales tax exemption number is printed on the face of the card (12020247-002-STC). It is the cardholder’s responsibility to ensure that tax is not charged. If tax is charged, contact the merchant and request a credit for that amount. [A2]
6.3.1.4 Only the authorized cardholder may use the card.
6.3.1.5 DSU employees may request a PCard (or use their current PCard) to use for their own University-related travel. Employees may not use their PCard to pay the travel expenses of another traveler unless it qualifies as group travel (see group travel). Expenses for travel may include airfare, lodging, shuttles, taxis, rental car, fuel
222 Purchasing Cards Page 6|10
for rental car, and conference registration. Meals for individual travel are never allowed on a PCard. Meals will be reimbursed based on current per diem rates or actual receipts based in accordance with the DSU travel policy. For further information regarding PCards and travel please refer to DSU policy #223, Travel, Meals, Entertainment and Relocation Section 4.8.3.1.
6.3.2 Unallowable Purchases
6.3.2.1 Personal purchases of any kind
6.3.2.2 Travel-related expenditures such as conference fees, meals, airfare, motels, or rental cars (Unless approved in writing by the Director of Purchasing Services prior to purchase).
6.3.2.2 Wines or liquors
6.3.2.3 Gifts and gift cards, rewards
6.3.2.4 Computers, including laptops and desktops
6.3.2.5 iPads (or similar tablets)
6.3.2.6 Cell Phones and cell phone equipment
6.3.2.7 iPods (or similar MP3 players)
6.3.2.8 Local meals
6.3.2.9 Utah State Tax
6.3.2.9.1 DSU is tax exempt. The sales tax exemption number is printed on the face of the card (12020247-002-STC). It is the cardholder’s responsibility to ensure that tax is not charged. If tax is charged, contact the merchant and request a credit for that amount.
6.4 Support documentation and reconciliation required
6.4.1 Support Documentation
6.4.1.1 Appropriate source documentation is original itemized receipts. These provide detailed information about the purchase, including what was bought, how many items were purchased, and the total amount charged or credited.
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6.4.2 PCard Transaction Reconciliation
6.4.2.1 Reconciling itemized receipts to transactions reported on the credit card statement allows the Cardholder to make sure that all purchases have been reported, that any credits have been received, and provides the opportunity to resolve any discrepancies.
6.5 Improper use, auditing, and violations
6.5.1 Improper Use of a PCard
6.5.1.1 For questions regarding whether a PCard can be used for a certain type of purchase, please contact one of the PCard Administrators for assistance.
6.5.1.2 The PCard Program is administered in accordance with policies and procedures established by the University. Purchasing Services is authorized to suspend or revoke PCard privileges for cardholders considered to be in violation of University purchasing and PCard policies and procedures.
6.5.2 Audits of PCards
6.5.2.1 All PCard transactions are audited as part of a formal review process. The formal review will be conducted by Internal Audit. Deficiencies and violations are assessed by the internal auditor. The review process will generally follow the outline below.
6.5.2.1.1 Cardholders and Budget Administrators are contacted when there are questions regarding the audited transactions in their area.
6.5.2.1.2 After the audit is completed, cardholders are notified regarding any deficiencies found and given the opportunity to correct the deficiency depending on the circumstances.when possible.
6.5.2.1.3 Cardholder’s supervisor will be notified of unresolved audit violations, points assessed and suspended PCards.
6.5.2.1.4 The Board of Trustees Audit Committee will be informed of fraudulent use of PCards.
6.5.3 PCard Violations
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6.5.3.1 DSU uses a points system to assess employee PCard violations. Points are assessed by the Internal Audit Departmenat and are based on the nature of each violation. A cardholder may only accumulate a certain number of points before their card is suspended/revoked. For additional information relating to the points system see the Purchasing Card or Internal Audit web sites.
6.5.3.2 Below are some violations and definitions:
6.5.3.2.1 An unreported personal purchase is any purchase made with a DSU PCard that is not specifically for University purposes and is discovered by anyone other than the cardholder.
6.5.3.2.2 Lending Purchasing Card is any time the Purchasing Card is being used by anyone other than the authorized cardholder.
6.5.3.2.3 A split transaction is any transaction where the cardholder asks a vendor to run multiple transactions as a way of circumventing the transaction limits assigned to the card. It can also be a conscious decision by the cardholder to make multiple purchases from a vendor in a short period of time as a way of circumventing transaction limits or other procurement guidelines.
6.5.3.2.4 Failure to provide supporting documentation is when a cardholder fails to provide a “receipt” substantiating a purchase made or a credit received. The receipt must include, at a minimum, the date of the purchase/credit, vendor name, and an itemized listing of what was purchased and the price of each item.
6.5.3.2.5 Failure to provide required approval signatures is when, at the time of audit, the cardholder has not acquired the appropriate approval signature from the budget administrator or the budget administrator’s expressly designated supervisor for purchases made. Designee authorizations must be in writing and state the period of time that the approval has been authorized.
6.5.3.2.6 An unapproved purchase constitutes a purchase made by the cardholder that was not approved by the appropriate
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budget administrator or violates University procurement and purchasing card policies and procedures. Contact the PCard Administrator if you have questions.
6.5.3.2.7 Each card is assigned a single transaction limit and monthly cycle limit. Purchases over these limits will be considered a purchase exceeding single/cycle limit. To learn more about PCard limits contact the PCard Administrators.
6.5.3.2.8 Improper coding of transactions is when the coordinator posts any transaction to an inappropriate index code or expenditure account code.
6.5.3.2.9 Failure to reallocate transactions in a timely manner is when the coordinator fails to follow the transaction reallocation process before a transaction is posted to the institution’s finance system. Departments are given 7 calendar days to appropriately describe and code each transaction (both index and expenditure account code) before transactions are posted. All transactions must be moved out of the default account code. Once posted to the finance system an expenditure transfer request is required to appropriately code each transaction.
6.5.3.2.10 Personal purchase transactions are never appropriate when using a PCard and may result in the suspension of the card. If a personal purchase occurs, it must be corrected by paying the cashier’s office the amount of the purchase. The Cashier will need to know which index and account code to credit. The receipt from the cashier must be attached to the bank statement along with a short explanation of why the error was made.
VII. Addenda
7.1 N/A
Policy Owner: Administrative Services, VP Policy Steward: Executive Director of Business Services History:
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Dixie State University Policy 222 Purchasing Cards
I. Purpose
II. Scope
III. Definitions
IV. Policy
V. References
VI. Procedures
VII. Addenda
I. Purpose
1.1 The purpose of the Dixie State University purchasing card policy is to provide
overall guidance in the use of purchasing cards. In addition, it is intended to
mitigate the increased risk associated with the use of these cards.
II. Scope
2.1 This policy applies to designated employees who have been granted the
privilege and trust of using a purchasing card and/or administering
purchasing card activities to ensure continued purchasing card program
success.
III. Definitions
3.1 Purchasing Cards: Dixie State University (DSU) Purchasing Cards (PCards) are
University – liability credit cards issued in the names of authorized individuals
to purchase eligible goods and services in support of DSU.
3.2 PCard Administrator: The person or persons who are responsible for training
and issuing the PCards. (Director of Purchasing or Purchasing Specialist)
3.3 Cardholder: Authorized individual who is issued a DSU PCard(s) used to
purchase authorized business supplies and services.
3.4 Coordinator: Authorized individual who is issued a Banner INB user ID,
ensures Cardholder’s purchases are recorded, collects and files documentation,
and verifies that the purchase is within budget and that DSU purchasing card
policy is followed.
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3.5 Budget Administrator: Authorized budget administrator who verifies that the
purchase is an appropriate business expense and documentation is on file,
approves the expense, and addresses inappropriate purchases with the
cardholder.
3.6 Original Documentation: Itemized receipts providing detailed information
about the purchase, including what was bought, how many items were
purchased, and the total amount charged or credited.
3.7 Violations: Non-compliance with Federal and State laws and University
policies.
IV. Policy
4.1 Purchasing Cards are used for approved University purchases not to exceed
single transaction limits and monthly cycle limits. Only eligible University
business expenses may be charged to a PCard; personal purchases are strictly
prohibited. All PCard transactions must be supported by original itemized
receipts. Documentation must be approved by a person other than the
cardholder. Violations of the PCard Policy may result in disciplinary action up
to and including termination of employment.
4.2 This policy and the associated procedures explain proper PCard practices
including the following:
4.2.1 Responsibilities of cardholders, coordinators, budget administrators and
dean/department head.
4.2.2 Obtaining, requesting changes and lost PCards.
4.2.3 Allowable and unallowable purchases.
4.2.4 Support documentation and reconciliation requirements.
4.2.5 Improper use, auditing, and violations.
V. References
5.1 Utah Code: 63G-6a: Utah Procurement Code, General Procurement Code
5.2 DSU Policy 221: University Procurement
VI. Procedures
6.1 Responsibilities of cardholders, coordinators, budget administrators and
dean/department head
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6.1.1 Cardholder Responsibilities
6.1.1.1 Familiarity with allowable transactions as defined by Utah State
Law and DSU Purchasing Policy 221.
6.1.1.2 Understand what CAN and CANNOT be purchased with the
PCard, (See procedure 6.3).
6.1.1.3 Understand how University policies impact PCard use.
6.1.1.4 Understand that all card use is subject to review and audit.
6.1.1.5 Obtain itemized receipts/invoices for EVERY purchase and every
credit.
6.1.1.6 Submit all itemized receipts or a missing receipt form to the
coordinator.
6.1.1.7 Immediately dispute any charges with the vendor and if
unresolved, file a formal dispute with the card issuing bank US
Bank within 60 days of the transaction.
6.1.1.8 Ensure the physical security of the PCard and protect the account
number.
6.1.1.9 Whenever possible, see that Utah State sales tax is not charged on
purchases made within the State of Utah.
6.1.1.10 Each transaction receipt must be manually signed, or
electronically approved within Banner Workflow.
6.1.1.11 Accept responsibility for the proper use of the PCard.
6.1.1.12 Notify PCard Administrators immediately of department
changes or end of employment with the University. (Director of
Purchasing Services or Purchasing Specialist.)
6.1.1.13 Cardholders must complete the PCard training and quiz. Upon
completion, turn in the “Purchasing Cardholder’s Agreement”
form to the PCard Administrators before receiving a PCard.
6.1.2 Coordinator Responsibilities
6.1.2.1 Notify the cardholder if a receipt has not been received for a
transaction in Banner.
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6.1.2.2 File all itemized receipts and support documentation for the
transaction.
6.1.2.3 Ensure all information is entered into Banner.
6.1.2.4 Reallocate the transaction to the appropriate index and account
code(s).
6.1.2.5 Verify that all University policies are followed and the
transaction is within budget.
6.1.3 Budget Administrator Responsibilities
6.1.3.1 Verify that the transaction is an appropriate business expense.
6.1.3.2 Verify that all required support documentation is on file.
6.1.3.3 Approve the transactions by signing the cardholder statement.
6.1.3.4 Address inappropriate transactions with the cardholder.
6.1.4 Dean/Department Head
6.1.4.1 Notify PCard Administrators of changes in PCard Coordinators
and/or Budget Administrators.
6.1.4.2 Notify PCard Administrators of transferring or terminating
Cardholders.
6.2 Obtaining, requesting changes and lost PCards.
6.2.1 Obtaining a DSU PCard
6.2.1.1 Training must be completed, a short test will be given, and a
signed Agreement Form must be completed in order to obtain a
PCard.
6.2.1.2 Complete and submit a PCard Application Form to PCard
Administrators in the Business Services Department. (Plan on 10
business days after submitting the application before receiving a
card.)
6.2.1.3 PCard Administrators will notify the cardholder when the card
has been delivered.
6.2.2 Requesting Changes on a PCard
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6.2.2.1 To request a change on an existing PCard, return a completed
change of information for purchasing card form to the PCard
Administrators, (Purchasing Director or Purchasing Specialist), to
inform them of the change(s). ONLY include the last 6 digits of
the card’s account number.
6.2.3 Lost Cards
6.2.3.1 All PCards are the property of Dixie State University. If a card is
lost or stolen, please do the following:
6.2.3.1.1 Immediately notify one of the PCard Administrators and
US Bank Customer Service (1-800-344-5696). US Bank will
block additional use of a lost/stolen card upon telephone
notification. Prompt action in these circumstances can
reduce the University’s liability for fraudulent charges.
6.3 Allowable and unallowable purchases
6.3.1 Allowable Purchases
6.3.1.1 The DSU PCard can be used wherever VISA is accepted.
6.3.1.2 All purchases must be made in compliance with University
purchasing policies. (Refer to the policies on the DSU website.)
6.3.1.3 Only the authorized cardholder may use the card.
6.3.1.4 DSU employees may request a PCard (or use their current PCard)
to use for their own University-related travel. Employees may
not use their PCard to pay the travel expenses of another traveler
unless it qualifies as group travel (see group travel). Expenses for
travel may include airfare, lodging, shuttles, taxis, rental car, fuel
for rental car, and conference registration. Meals for individual
travel are never allowed on a PCard. Meals will be reimbursed
based on current per diem rates or actual receipts based in
accordance with the DSU travel policy. For further information
regarding PCards and travel please refer to DSU policy #223,
Travel, Meals, Entertainment and Relocation Section 4.8.3.1.
6.3.2 Unallowable Purchases
6.3.2.1 Personal purchases of any kind
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6.3.2.2 Wines or liquors
6.3.2.2 Gifts and gift cards, rewards
6.3.2.3 Computers, including laptops and desktops
6.3.2.4 iPads (or similar tablets)
6.3.2.5 Cell Phones and cell phone equipment
6.3.2.6 iPods (or similar MP3 players)
6.3.2.7 Local meals
6.3.2.8 Utah State Tax
6.3.2.8.1 DSU is tax exempt. The sales tax exemption number is
printed on the face of the card (12020247-002-STC). It is the
cardholder’s responsibility to ensure that tax is not
charged. If tax is charged, contact the merchant and
request a credit for that amount.
6.4 Support documentation and reconciliation required
6.4.1 Support Documentation
6.4.1.1 Appropriate source documentation is original itemized receipts.
These provide detailed information about the purchase,
including what was bought, how many items were purchased,
and the total amount charged or credited.
6.4.2 PCard Transaction Reconciliation
6.4.2.1 Reconciling itemized receipts to transactions reported on the
credit card statement allows the Cardholder to make sure that all
purchases have been reported, that any credits have been
received, and provides the opportunity to resolve any
discrepancies.
6.5 Improper use, auditing, and violations
6.5.1 Improper Use of a PCard
6.5.1.1 For questions regarding whether a PCard can be used for a
certain type of purchase, please contact one of the PCard
Administrators for assistance.
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6.5.1.2 The PCard Program is administered in accordance with policies
and procedures established by the University. Purchasing
Services is authorized to suspend or revoke PCard privileges for
cardholders considered to be in violation of University
purchasing and PCard policies and procedures.
6.5.2 Audits of PCards
6.5.2.1 All PCard transactions are audited as part of a formal review
process. The formal review will be conducted by Internal Audit.
Deficiencies and violations are assessed by the internal auditor.
The review process will generally follow the outline below.
6.5.2.1.1 Cardholders and Budget Administrators are contacted
when there are questions regarding the audited
transactions in their area.
6.5.2.1.2 After the audit is completed, cardholders are notified
regarding any deficiencies found and given the
opportunity to correct the deficiency depending on the
circumstances.
6.5.2.1.3 Cardholder’s supervisor will be notified of unresolved
audit violations, points assessed and suspended PCards.
6.5.2.1.4 The Board of Trustees Audit Committee will be informed
of fraudulent use of PCards.
6.5.3 PCard Violations
6.5.3.1 DSU uses a points system to assess employee PCard violations.
Points are assessed by the Internal Audit Department and are
based on the nature of each violation. A cardholder may only
accumulate a certain number of points before their card is
suspended/revoked. For additional information relating to the
points system see the Purchasing Card or Internal Audit web
sites.
6.5.3.2 Below are some violations and definitions:
6.5.3.2.1 An unreported personal purchase is any purchase made
with a DSU PCard that is not specifically for University
purposes and is discovered by anyone other than the
cardholder.
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6.5.3.2.2 Lending Purchasing Card is any time the Purchasing Card
is being used by anyone other than the authorized
cardholder.
6.5.3.2.3 A split transaction is any transaction where the
cardholder asks a vendor to run multiple transactions as a
way of circumventing the transaction limits assigned to
the card. It can also be a conscious decision by the
cardholder to make multiple purchases from a vendor in a
short period of time as a way of circumventing transaction
limits or other procurement guidelines.
6.5.3.2.4 Failure to provide supporting documentation is when a
cardholder fails to provide a “receipt” substantiating a
purchase made or a credit received. The receipt must
include, at a minimum, the date of the purchase/credit,
vendor name, and an itemized listing of what was
purchased and the price of each item.
6.5.3.2.5 Failure to provide required approval signatures is when, at
the time of audit, the cardholder has not acquired the
appropriate approval signature from the budget
administrator or the budget administrator’s expressly
designated supervisor for purchases made. Designee
authorizations must be in writing and state the period of
time that the approval has been authorized.
6.5.3.2.6 An unapproved purchase constitutes a purchase made by
the cardholder that was not approved by the appropriate
budget administrator or violates University procurement
and purchasing card policies and procedures. Contact the
PCard Administrator if you have questions.
6.5.3.2.7 Each card is assigned a single transaction limit and
monthly cycle limit. Purchases over these limits will be
considered a purchase exceeding single/cycle limit. To
learn more about PCard limits contact the PCard
Administrators.
6.5.3.2.8 Improper coding of transactions is when the coordinator
posts any transaction to an inappropriate index code or
expenditure account code.
6.5.3.2.9 Failure to reallocate transactions in a timely manner is
222 Purchasing Cards Page 9|9
when the coordinator fails to follow the transaction
reallocation process before a transaction is posted to the
institution’s finance system. Departments are given 7
calendar days to appropriately describe and code each
transaction (both index and expenditure account code)
before transactions are posted. All transactions must be
moved out of the default account code. Once posted to the
finance system an expenditure transfer request is required
to appropriately code each transaction.
6.5.3.2.10 Personal purchase transactions are never appropriate
when using a PCard and may result in the suspension of
the card. If a personal purchase occurs, it must be
corrected by paying the cashier’s office the amount of the
purchase. The Cashier will need to know which index and
account code to credit. The receipt from the cashier must
be attached to the bank statement along with a short
explanation of why the error was made.
VII. Addenda
7.1 N/A
Policy Owner: Administrative Services, VP
Policy Steward: Executive Director of Business Services
History:
Approved 1/29/16
Editorial Change Approved 10/05/17
Revised: Spring 2018
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Dixie State University Policy 223 Travel, Meals, Entertainment and Relocation
I. Purpose
II. Scope III. Definitions IV. Policy V. References
VI. Procedures VII. Addenda
I. Purpose
1.1 To provide guidelines for the payment of or reimbursement to DSU personnel for necessary, appropriate and approved travel, entertainment and moving activities and expenses. DSU has a fiduciary responsibility to insure that resources are used responsibly and in accordance with Board of Regents, State of Utah and Federal laws and regulations.
II. Scope
2.1 This policy applies to all University-approved travelers, and travel where resources in the custody of DSU are being used for the travel, including transportation, lodging and meals. It also applies to all business meals and entertainment expenses.
III. Definitions
3.1 DSU Fleet Vehicle: A vehicle owned by DSU or leased through the State of Utah Fleet Services.
3.2 Extra Flight Services: Additional costs to upgrade flight services. These may include, but are not limited to, special seat selection, early boarding/check in, insurance or other similar costs.
3.3 Entertainment: Any activity for amusement or pleasure, typically a performance of some kind.
3.4 Independent Contractors: Those who are providing services to the University and are being paid by the University, but do not qualify as University
223 Travel, Meals, Entertainment and Relocation Page 2|19
employees.
3.5 Group Travel: Travel involving groups of two or more people where one employee accepts responsibility to manage the finances for the trip, and where only one person will be requesting reimbursement for trip expenses. (For example, travel for student groups with an employee chaperone or student athletes with a coach.)
3.6 Personal Vehicle: A vehicle owned and insured by the driver. Insurance is required for DSU business trips.
3.7 Rental Car: Vehicles rented from state contract vendors and reserved by the State of Utah Travel Office. State contracts include all required insurance coverage. Rental vehicles which that are not rented through a state contract vendor must include insurance as required in 4.9.3.6.1 below. be insured.
3.8 Trade Agreements: Agreements between the University and any outside entity to exchange products and or services.
3.9 Travel Prepayments: Any expenses to be paid before the traveler departs (i.e., conference fees, motel expenses or airline tickets.
3.10 Volunteers: Any uncompensated individual who is authorized by the University to perform humanitarian, charitable or public services on behalf of the University, or to gain personal or professional experience in specific endeavors.
IV. Policy
4.1 General: When traveling on behalf of the University, individuals must have a bona fide approved business purpose that is preapproved by the appropriate supervisor and/or budget administrator.
Upon return, all travelers must submit a travel claim summarizing all costs related to the travel with all required substantiating documentation and any request for reimbursements.
It is the traveler’s responsibility to acquire proper timely authorization, be fiscally responsible, follow all University policies and procedures and provide a timely and approved travel claim to the Travel Office.
It is the supervisor and budget administrator’s responsibility to authorize only travel that has a bona fide business purpose and approve only costs that are business related and reasonable.
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4.2 Economical Travel: All travel should be planned in advance and booked at the most economical rates to insure availability and value to the University.
4.3 Spousal Travel: Spousal, significant other or family travel expenses.
4.3.1 It is allowable for spouses, significant others and family members to accompany a DSU employee while conducting business. However, the employee is entirely responsible for all additional expenses associated with a spouse, significant other or family member. The only exception is for the President’s spouse who is covered in accordance with Board of Regent policy R205. Other exceptions must be approved in writing by the President of the University. Such approvals must be for a bona fide business purpose (as determined by reference to the Internal Revenue Service guidelines).
4.4 Extended Travel: Employees traveling on University business should use the most economic method for travel when considering both time away from campus and the expenses for the trip. When trips or a combination of trips are expected to take longer than 5 consecutive business days, special arrangements must be made as follows:
4.4.1 If the trip is expected to take longer than 5 consecutive business days, whether all for University business or a combination of University and personal business, a completed and approved “Extended Travel” permission approval form must be attached to the travel authorization. (sSee the Addenda for a link to the form and the form’s procedures)
4.4.2 If the trip involves international travel, refer to the international travel policy for additional required documentation.
4.4.3 Due to the length of the travel, approval must be provided by the supervisor, and the travel request should be submitted two weeks prior to the departure date. Presidential approval may also be deemed necessary by the Travel Office.
4.5 Student and Study Abroad Travel: Refer to the DSU Policy 604 Academic Travel/Study Programs Study Abroad Policy for additional requirements.
4.6 International Travel: Refer to the DSU Policy 224 International Travel Policy for additional requirements.
4.7 Authorization to Travel: Any authorized person may travel on official University business at University expense providing the budget is approved
223 Travel, Meals, Entertainment and Relocation Page 4|19
and the travel has been authorized.
4.7.1 Travel Authorization Forms (Form TA-1) must be completed for all travelers.
4.7.2 Each traveler must submit a Travel Authorization Form unless they are part of a group. Group travel will be covered under one Travel Authorization Form. The organizer of the group should complete and submit this form.
4.7.3 Travel authorization forms for students and employees must have budget administrator and employee supervisor approval. The traveler's signature is required when an advance is requested.
4.7.4 For persons who are volunteers, the signature of the budget administrator and the appropriate vice president are required.
4.8 Reimbursements Payment for travel expenses may be made in a number of ways:
4.8.1 Cash Advances
4.8.1.1 A cash advance, not to exceed the amount of the travel budget, may be provided for group travel only (i.e., a student group or athletic team, etc.). The request is made on the travel authorization.
4.8.1.2 The advance is a short-term loan. Any unused portion of this loan is due within thirty (30) days from the time the trip is completed.
4.8.1.3 Delinquent loans travel advances may be garnished from the employee's wages if not settled within a sixty (60) day period from the time the trip is completed.
4.8.2 Travel Prepayment
4.8.2.1 Where possible, the traveler should use a University payment option rather than using personal funds.
4.8.3 Travel Credit Cards Purchasing Cards or Personal Credit Cards
4.8.3.1 Employees who frequently travel on Dixie State University business may apply for a travel credit card through the
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Purchasing Services Department. Travel credit cards are personal liability cards and the employee is responsible for making payments to the credit card company. Interest expense or late fees are the responsibility of the card holder. When requested by an employee and approved by the appropriate budget administrator, employees may be allowed to use purchasing cards for travel expenses. If approved, the employee will use the purchasing card for all current and future University travel, and will not be allowed to use a personal credit card. Use of purchasing cards for group travel is allowed only for those cardholders traveling with student groups or those who are considered official event planners for the University.
4.8.4 Travel Claims
4.8.4.1 A Travel Claim Form (Form TC-1) must be submitted for each Travel Authorization within fifteen (15) days following the return date of the trip.
4.8.4.2 Travelers will be notified of delinquent claims.
4.8.4.3 Travel Claims requesting reimbursement which that are not filed within sixty (60) days following the return date of the trip may be denied.
4.8.4.4 All Travel Claim forms will require signature approval from the traveler and the budget administrator. If the traveler is the budget administrator, the supervisor must also sign the claim.
4.8.4.5 Receipts - Receipts are required for all trip expenses except small gratuities, personal mileage, meal per diem, private residence stays, and miscellaneous expenses under ten dollars.
4.8.4.6 Travel claims must include a copy of all receipts, regardless of how the payment was made, including prepayments, personal payments and purchasing card payments. All receipts must be originals except a receipt paid with a purchasing card. In this case, a copy of the receipt is required with the travel claim, and the original receipt with the purchasing card file.
4.9 Ground Transportation
4.9.1 General
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4.9.1.1 Everyone traveling Travelers on University business is are required to wear seat belts (if available) at all times.
4.9.1.2 Cell phones and other electronic devices - Text messaging or electronic mail communication is prohibited while operating a motor vehicle. The use of cellphones is strongly discouraged while driving any vehicle for University business. Use of cellphones while driving buses is prohibited. Travelers must also comply with the laws of all states while traveling. Travelers will not be reimbursed for failure to comply with state laws.
4.9.1.3 The following modes of ground transportation are approved for business travel:
4.9.1.3.1 DSU fleet vehicle (Reserved through Facilities Management)
4.9.1.3.2 DSU fleet bus (Reserved through Road Scholar Program)
4.9.1.3.3 Rental car (Reserved by State Travel Office using state contract vendors)
4.9.1.3.4 Personal vehicles (Reimbursement based on current mileage rate)
4.9.1.3.5 Taxis, shuttles, trains and buses may also be used, and costs are reimbursed to the traveler with appropriate receipts.
4.9.1.4 High school students from outside the State of Utah may not be transported to or from their home state in fleet vehicles or fleet buses.
4.9.1.5 DSU encourages sharing of a vehicle if two or more people are going to the same conference or meeting.
4.9.1.6 For personal mileage reimbursements and fleet rates see the “Mileage Rates for Vehicles” table and the “Personal Vehicle Mileage form. (See the Addenda for a link to the form and the form’s procedures)
4.9.2 Fleet Vehicles
4.9.2.1 Operation of Fleet Vehicles
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4.9.2.1.1 All drivers You must have:
4.9.2.1.1.1 Taken the defensive drivers training course within the last two years
4.9.2.1.1.2 A valid driver’s license
4.9.2.1.2 Smoking is not allowed in the vehicles
4.9.2.1.3 Age Minimum to Drive:
4.9.2.1.3.1 18 years for mini-vans, sedans, and SUV’S
4.9.2.1.3.2 21 years for Volunteer drivers
4.9.2.1.4 Volunteers may not drive outside Utah
4.9.2.1.5 Independent Contractors may not drive
4.9.2.1.6 Spouses may not drive
4.9.2.1.7 Athletics Only: Student athletes may never drive one another, and coaches may not drive their own teams unless they have approval from the Athletic Director.
4.9.2.1.8 Minor children who are not directly involved in DSU-related activities are not allowed to travel in fleet vehicles.
4.9.2.2 Fleet Buses
4.9.2.2.1 A valid CDL license is required
4.9.2.2.2 Drivers must be employees of the University
4.9.2.2.3 May only be used for groups directly related to Dixie State University or when approved specifically by the Vice President of Administrative Affairs and the State of Utah Risk Management Office.
4.9.2.2.4 Drivers have a maximum drive time of 10 hours per day and “on duty” time of 15 hours per day. If the distance requires two drivers, additional costs will apply. (See the Addenda for a link to the “Mileage Rates for Vehicles” table and the associated procedures.)
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4.9.3 Rental Vehicles
4.9.3.1 To receive the benefits of the state rental contracts, all domestic reservations should go through State of Utah Travel regardless of the pickup location.
4.9.3.1.1 State of Utah Travel may be contacted at 801-538-3350.
4.9.3.2 When a state contract rate is available and the renter does not take advantage of the contract, the renter assumes all responsibility and liability for the rental. Additionally, the University will only reimburse the traveler up to the amount of the State contract rate.
4.9.3.3 The State of Utah includes does not include 12 and 15-passenger vans on state contracts. The University discourages the use of these vehicles for safety reasons., These vans may not carry more than 9 occupants, including the driver. Drivers may not drive more than 6 hours without a 2-hour break. Seat belts must be worn at all times. These vans are not to be driven between 11 p.m. and 5 a.m., and may not be driven in adverse road or weather conditions.
4.9.3.4 Minor children are allowed as passengers in state contract rentals. Minor children are not to be transported in 12 or 15-passenger vans. except in 12-passenger vans.
4.9.3.5 Under the state contracts, the following restrictions apply to drivers:
4.9.3.5.1 Must be on official University business and;
4.9.3.5.2 Must be at least 18-years old., except when driving 12-
passenger vans. When driving a 12 or 15-passenger van rented off-contract, drivers must be at least 21-years old and have no moving traffic violations within the past 12 months.
4.9.3.6 Rules for Rentals When State Rentals are Not Available
4.9.3.6.1 Occasionally, a state contract rental vehicle will not be available at your destination. The University does not have insurance coverage in this case. If you rent a vehicle
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which is not on a state contract, you must purchase liability insurance with limits of (100,000/300,000/25,000) and full collision damage waiver insurance. This will cost at least $25 per day. If a 15-passenger van is rented, all rules pertaining to 12-passenger vans apply.
4.9.3.6.2 When it is necessary to rent a 12 or 15-passenger van, the vehicle may carry no more than 9 occupants, including the driver. Drivers may not drive more than 6 hours without a 2-hour break. Seat belts must be worn at all times. These vans are not to be driven between 11:00 p.m. and 5:00 a.m. and may not be driven in adverse road or weather conditions.
4.9.4 Personal Vehicles
4.9.4.1 Personal vehicles are not covered by DSU insurance. The driver assumes all responsibility and liability.
4.9.4.2 Mileage costs for personal vehicles will be reimbursed based on the standard mileage from the DSU campus to destinations as outlined below:
4.9.4.2.1 Standard mileage to a destination is based on the mileage calculations using online mapping tools. Standard mileage to common destinations is available in the “Round-Trip Mileage” table. (see the Addenda for a link to the table and any additional procedures)
4.9.4.2.2 Standard mileage plus up to 20 miles per day is considered normal mileage. Mileage above this requires completion of the “Personal Vehicle Mileage” Form, (see the Addenda for a link to the form and any additional form’s procedures), which must be completed and signed by the traveler’s supervisor and appropriate budget administrator.
4.9.5 Courtesy Vehicles
4.9.5.1 These vehicles are provided to DSU by dealers in exchange for corporate sponsorships, are insured through the University, and are not considered DSU fleet vehicles.
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4.9.5.2 Personal use of these vehicles is permitted, and passengers are covered by the insurance.
4.9.5.3 Daily logs must be kept for each vehicle, and the employee pays their pro-rated portion of the insurance premium. The “log year” runs from November 1 – October 31. All mileage for employees not maintaining a log will be considered personal mileage. Personal mileage on these vehicles is reported on the employee’s W-2.
4.9.5.4 Deductibles for collisions may be paid with University funds if the accident occurs while the employee is on DSU business. Deductibles for accidents occurring when the vehicle is being used for personal business are the employee’s responsibility.
4.9.6 Summer Camps and Conferences
4.9.6.1 Summer camp and conference participants are generally minor children. Therefore, additional restrictions on travel apply as follows:
4.9.6.1.1 Full Size Vans (“12-15 Passenger”) may not be used to transport minors at any time.
4.9.6.1.2 Utah high school students may be transported to and from summer camps in DSU buses.
4.9.6.1.3 High school students from outside the State of Utah may not be transported to or from their home state using DSU fleet vehicles or vehicles rented by DSU.
4.9.6.1.4 DSU does not rent vehicles for use by summer camp and conference advisors/coaches.
4.9.6.1.5 Non-employee summer camp advisors/coaches may not drive DSU fleet vehicles.
4.9.6.1.6 In situations where it becomes necessary to transport summer camp participants across state lines, the following will apply:
4.9.6.1.6.1 DSU fleet vehicles or vehicles rented by DSU which carry summer camp participants across state lines must be driven only by DSU employees.
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4.9.6.1.6.2 Pre-approval for the exception must be received (in writing) from the DSU Risk Manager.
4.10 Air Transportation
4.10.1 Air travel should be booked at the most economical rates using normally traveled routes.
4.10.2 Travelers should make every effort to take advantage of all advance purchases, Saturday night stay, promotional flights, reasonable non-direct flights, conference fares, special negotiated fares, departing and arriving at times slightly less than convenient and any other reasonable savings opportunities which do not compromise the effectiveness and purpose of the trip.
4.10.3 Air carrier selection CANNOT be biased by any traveler’s frequent flyer affiliation or benefits. The lowest cost air travel will take precedence over such programs. Any employee choosing a more expensive flight to take advantage of such program will be required to reimburse the University for any additional cost.
4.10.4 Frequent flyer miles earned on travel funded by the University are maintained and redeemed individually by University personnel. Whenever possible, personnel should redeem frequent flyer miles earned while traveling on University business to fund other University business travel.
4.10.5 In the event that a traveler wishes to purchase a higher fare than the lowest applicable fare and have the University pay for the additional cost, assuming the scheduling and convenience factors to be equal, approval must be obtained from the University President or the appropriate Vice President for Administrative Services prior to the booking. To obtain approval, the traveler must submit a written request explaining the business or medical need for the additional cost and an appropriate cost comparison.
4.10.6 Travelers are encouraged to book all airfare using a University, rather than personal, method of payment.
4.10.7 Tickets
4.10.7.1 Airlines often have an additional charge for paper tickets. Travelers are encouraged to use e-tickets to avoid any additional
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cost. Should the traveler feel the need to have a paper ticket, the University will reimburse the traveler for the cost. However, lost paper tickets are the traveler’s personal responsibility and any reprinting costs will not be reimbursed.
4.10.7.2 Tickets or any portion thereof that go unused, have future value, and were paid for by the University remain property of the University. The traveler should make every effort to apply any credit, coupon, or voucher to another University business trip.
4.10.7.3 Emergency cancellations will be reimbursed as long as the cancellation was requested and/or approved by the traveler’s supervisor and the respective budget administrator.
4.10.7.4 Itinerary change fees may be reimbursed only with approval by the traveler’s supervisor and the respective budget administrator.
4.10.8 Baggage
4.10.8.1 Many airlines charge for baggage. Travelers should be aware of the cost and only take necessary items when traveling on University business. The University will pay for the first piece of luggage. The traveler is responsible for any additional baggage costs, unless they provide written documentation explaining the business need for additional bags.
4.10.9 Extra Flight Services
4.10.9.1 All costs associated with extra flight service requests are the responsibility of the traveler and will not be reimbursed by the University unless there is a documented and approved need for the request. This approval must be in writing from the traveler’s supervisor and budget administrator prior to the trip.
4.10.10 Drive vs. Fly
4.10.10.1 Should a traveler decide to drive rather than fly, when flying is the most economical, the University will reimburse the amount the airfare would have been with a 14-day advanced purchase as determined by the Travel Office. the traveler’s budget administrator/supervisor must have approved this in advance.
4.10.11 Personal Travel in Conjunction with Business Travel
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4.10.11.1 Additional costs associated with airfare (variations from normally traveled routes) are the responsibility of the traveler and will not be reimbursed. If the University pays for the airfare directly, the traveler must pay the University for the additional cost when the ticket is booked. Payment is made at the Cashier’s Office. The traveler needs to contact the Travel Office for instructions on reimbursing the University. The traveler should attach the cashiers receipt to the travel claim. The amount of the repayment must be approved by the supervisor, and the supervisor must sign the cashiers receipt.
4.10.12 Frequent Flyer Programs/Club Memberships
4.10.12.1 An employee may not be reimbursed or compensated for business use of frequent flyer vouchers, vouchers for bumping, discount coupons or other instruments of value.
4.10.13 Charter Flights
4.10.13.1 All charter flights must be approved and booked through the Purchasing Services office.
4.10.14 Private/Personal Aircraft
4.10.14.1 The University does not provide payment reimbursement for travel in private aircraft unless authorized by the President.
4.10.15 Federally Funded Grants
4.10.15.1 All travelers must comply with the Fly America Act unless exceptions in the Open Skies Agreement pertain.
4.11 Local Travel
4.11.1 At times employees may be required to travel locally while on University business. Local travel is defined as travel within a 50-mile radius of the main campus. No meal per diem is allowed while traveling locally. However, if a personal vehicle is used, reimbursement based on the standard mileage rate may be allowed. Mileage reimbursement may not be requested for commuting from the traveler’s home to campus regardless of the frequency of these trips each day or if it occurs after business hours or on weekends.
4.11.2 When a reimbursement for personal vehicle mileage is necessary,
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employees must submit an approved travel authorization prior to any travel. For those employees that have with approved frequent local travel needs, travel authorizations may be completed to cover a period of up to one fiscal year.
4.11.3 All requests for local travel mileage reimbursement must be submitted on a “Travel Claim” form along with a daily log that includes the specific origin and destination of each trip, number of miles, and the purpose of the trip. (see the Addenda for a link to the form and the form’s procedures)
4.12 Meals
4.12.1 This policy applies to University employees and students except as noted in the Guest or Business Meals sections below. The University will provide a meal allowance for all University travel. Travelers should use reasonably priced restaurants and dining rooms. In planning entertainment for University guests, all efforts should be made to provide reasonable meal arrangements. University guests are treated the same as employees for meal allowances.
4.12.2 The following meal expenses cannot be reimbursed:
4.12.2.1 Spouses without presidential approval.
4.12.2.2 Alcohol
4.12.3 The cost of the meal must be reasonable, not lavish or extravagant, and the number of participants present should be limited to only those who are required.
4.12.4 The traveler has the option of claiming is allowed a meal per diem each day. or When traveling out-of-state, the traveler may choose instead to be being reimbursed for the actual cost of meals each day and is not to exceed a maximum daily allowance. as set by the Administration (University Council). The traveler must select actual costs or the meal per diem allowance for all meals on a travel day.
4.12.4.1 Meal Per Diem Allowance. When choosing this allowance, the traveler will not be required to submit itemized receipts for meal expense. This allowance should be adjusted when the traveler is traveling for only a portion of the day. (see the Addenda for a link to the “Time of Day” and “Meal Allowance” tables with their
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additional procedures.)
4.12.4.2 Actual Cost of Meals. The University will reimburse the traveler for the actual cost of out-of-state meals subject to certain daily limits per the “Meal Allowance” table. The meals must be supported by original itemized receipts. (see Addenda for a link to the table and procedures on meal allowances.)
4.12.5 Group/Team Meals: The employee who is the group leader may choose to give group participants a cash meal allowance rather than submit receipts for individual meals. The allowance must be less than or equal to the meal per diem allowance. In such cases, group participants must sign verifying that they have received the funds on the “Group Travel Meal Receipt” form. (See Addenda for a link to form and related procedures).
4.12.5.1 If group meals are going to be paid by a single person, the person must attach an itemized receipt with a list of all meal participants. The cost of all group meals for the day cannot exceed the daily meal allowance multiplied by the number of participants. (See the Addenda for the “Group Travel Meal Receipt” form.)
4.12.6 Guest Meals: Guest meals are defined as those meals provided during the course of DSU business when at least one non-DSU employee is present.
4.12.6.1 There must be a documented business purpose (must meet IRS ordinary and necessary criteria) and need for business to extend into a traditional meal time period.
4.12.6.2 The number of DSU employees present to entertain the guest should be limited to only those required, but should not exceed five employees.
4.12.7 Business Meals: Business meals are those taken with University guests, colleagues, or donors during which focused business discussions take place. Business meals are different than guest meals in that a guest does not have to be present and there is not a limit on the number of employees that can attend the meal.
4.12.7.1 The cost incurred for business group meals must be prudent, reasonable, and in the best interest of the University.
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4.12.7.2 Business meals must have a clear and bona fide business purpose.
4.12.7.3 Expenses for spouses in attendance at business meals or meetings are not reimbursable unless there is a business purpose for the spouse’s presence and their presence has been approved by the University President.
4.12.7.4 Documentation supporting a business meal must include the names of those attending and the purpose of the meal. Itemized receipts are required for all business meals. The cost of the group meal cannot exceed the group per guest meal allowance as is shown in the “Business Meals” form. (see the Addenda for a link to form and related procedures)
4.12.8 Athletic Meals using Trade Agreements: When using trade agreements for meals, the following apply:
4.12.8.1 There must be at least one non-DSU employee or student present.
4.12.8.2 There must be a documented business purpose and the need for business to extend into a traditional meal time period.
4.12.8.3 The number of DSU employees present to entertain the guest or student should be limited to only those required.
4.12.9 Local Meals: Reimbursements for meals, where an overnight stay is not required, will be treated as taxable income to the traveler and may be included on the traveler’s W-2 unless the meal is a qualified business meal.
4.12.10 Missing Meal Receipts: When meal receipts are unobtainable, the reimbursement will be based on the appropriate per diem amount.
4.12.10.1 Missing receipts for group meals require a written explanation of why no receipts are available. The University reserves the right to withhold any meal reimbursement not having sufficient proof of actual expenditures.
4.13 Lodging
4.13.1 Hotels
4.13.1.1 University travelers should book standard room
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accommodations at non-luxury/moderately priced hotels. When, in the opinion of the Travel Office, lodging costs appear to be excessive, written justification and supervisory approval will be required.
4.13.1.2 All lodging claims must be supported by a detailed folio showing daily room rate, guest name(s), dates of stay, type of accommodations, and all other room charges.
4.13.1.3 If the employee occupies a room with a personal guest(s), such as family or friends, for which an additional charge is assessed, the traveler must pay the difference with personal funds. must note this on the “Travel Claim” form and request reimbursement for only the single occupancy rate. (see the Addenda for a link to the form and the form’s procedures)
4.13.1.4 When traveling for a conference it is appropriate to recommended that the traveler stay at the hotel hosting the conference; however, the room should be booked at the conference rate.
4.13.1.5 The University will pay for only Reimbursement is limited to the nights that a reasonable person would expect to stay given the nature of the travel. No reimbursement will be made for e Extended stays for personal purposes are the responsibility of the traveler.
4.13.2 Private Homes: When staying with family or friends, travelers are entitled to receive a per diem amount up to $20 per day.
4.13.3 Timeshares
4.13.3.1 Employees who stay in timeshares will be allowed When an employee stays at a timeshare, they will be reimbursed at a standard rate of $90.00 per night. Appropriate documentation from the timeshare is required.
4.14 Entertainment
4.14.1 Reimbursement for eEntertainment expenses is are not allowed except where the entertainment is:
4.14.1.1 Directly related to desired academic outcomes involving students
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and their advisor/professor with prior written approval of the appropriate Academic Dean.
4.14.1.2 For professional development purposes with prior written approval of the appropriate Vice President.
4.14.1.3 For University public relations purposes by DSU employees and guests with prior written approval of the appropriate Vice President.
4.14.1.4 Approved in writing by the President for purposes deemed appropriate.
4.14.1.4.1 Written approval must be attached to the Travel Authorization and submitted prior to the trip. This approval will clearly outline the business purpose for the exception to policy.
4.15 Non-Employee Travel & Entertainment
4.15.1 Non-employees include consultants, guest speakers, guest lecturers, visiting professors, visiting students and prospective employees.
4.15.2 Reimbursement may be provided to non-employees who incur necessary and reasonable travel and business expenses in the conduct of official University activities. A necessary and reasonable expense is one for which a clear business reason exists and for which the cost is not excessive. Reimbursement requests should be submitted on check request forms. (The Accounts Payable Office should be contacted for correct form and procedures)
4.15.3 Travel and business expenses for non-employees must follow the University’s accountable plan, which requires original receipts, to be non-taxable.
4.16 Relocation Expense Reimbursement
4.16.1 All relocation expenses must be approved by the University President or the appropriate Vice President as negotiated and determined on a case-by-case basis. Per Pub 521 of the IRS, expenses must also:
4.16.1.1 Be expenses identified as reimbursable by the IRS, as well as by the University.
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4.16.1.2 Be “qualified moving expenses” to be exempt from tax.
4.16.1.3 Include with the reimbursement request itemized receipts clearly showing the expenses to be treated as a non-taxable reimbursement. Any reimbursement request that contains expenses not classified as “qualified moving expenses” and/or does not have adequate receipts will be considered taxable income to the employee.
4.16.2 Requests for payment must be submitted to the Payroll Office for processing.
V. References Board of Regents Policy R205-3.7.3, Presidential Appointment, Term of Office, and Compensation and Benefits DSU Policy 224, International Travel DSU Policy 604, Academic Travel/Study Programs Fly America Act, 49 U.S.C. 40118 and Open Skies Air Transportation Agreements (U.S. Government Procured Transportation Agreements) Internal Revenue Service Publication 521, Moving Expenses
VI. Procedures
6.1 Available from the Travel Office
VII. Addenda
7.1 For forms and procedures go to the following link for the travel office. http://dixie.edu/busoff/travel_information.php
Policy Owner: Administrative Services, VP Policy Steward: Business Services History: Approved 1/10/97 Revised 1/24/03 Revised 4/29/16
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Dixie State University Policy 223 Travel, Meals, Entertainment, and
Relocation
I. Purpose
II. Scope
III. Definitions
IV. Policy
V. References
VI. Procedures
VII. Addenda
I. Purpose
1.1 To provide guidelines for the payment of or reimbursement to DSU personnel
for necessary, appropriate and approved travel, entertainment and moving
expenses. DSU has a fiduciary responsibility to insure that resources are used
responsibly and in accordance with Board of Regents, State of Utah and
Federal laws and regulations.
II. Scope
2.1 This policy applies to all University-approved travelers, and travel where
resources in the custody of DSU are being used for the travel, including
transportation, lodging and meals. It also applies to all business meals and
entertainment expenses.
III. Definitions
3.1 DSU Fleet Vehicle: A vehicle owned by DSU or leased through the State of
Utah Fleet Services.
3.2 Extra Flight Services: Additional costs to upgrade flight services. These may
include, but are not limited to, special seat selection, early boarding/check in,
insurance, or other similar costs.
3.3 Entertainment: Any activity for amusement or pleasure, typically a
performance of some kind.
3.4 Independent Contractors: Those who are providing services to the University
and are being paid by the University, but do not qualify as University
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employees.
3.5 Group Travel: Travel involving groups of two or more people where one
employee accepts responsibility to manage the finances for the trip, and where
only one person will be requesting reimbursement for trip expenses. (For
example, travel for student groups with an employee chaperone or student
athletes with a coach.)
3.6 Personal Vehicle: A vehicle owned and insured by the driver. Insurance is
required for DSU business trips.
3.7 Rental Car: Vehicles rented from state contract vendors and reserved by the
State of Utah Travel Office. State contracts include all required insurance
coverage. Rental vehicles not rented through a state contract vendor must
include insurance as required in 4.9.3.6.1 below.
3.8 Trade Agreements: Agreements between the University and any outside entity
to exchange products and or services.
3.9 Travel Prepayments: Any expenses to be paid before the traveler departs (i.e.,
conference fees, motel expenses, or airline tickets.
3.10 Volunteers: Any uncompensated individual who is authorized by the
University to perform humanitarian, charitable or public services on behalf of
the University, or to gain personal or professional experience in specific
endeavors.
IV. Policy
4.1 General: When traveling on behalf of the University, individuals must have an
approved business purpose that is preapproved by the appropriate supervisor
and/or budget administrator.
Upon return, all travelers must submit a travel claim summarizing all costs
related to the travel with all required substantiating documentation and any
request for reimbursements.
It is the traveler’s responsibility to acquire proper timely authorization, be
fiscally responsible, follow all University policies and procedures and provide
a timely and approved travel claim to the Travel Office.
It is the supervisor and budget administrator’s responsibility to authorize only
travel that has a bona fide business purpose and approve only costs that are
business related and reasonable.
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4.2 Economical Travel: All travel should be planned in advance and booked at the
most economical rates to insure availability and value to the University.
4.3 Spousal Travel: Spousal, significant other or family travel expenses.
4.3.1 It is allowable for spouses, significant others and family members to
accompany a DSU employee while conducting business. However, the
employee is entirely responsible for all additional expenses associated
with a spouse, significant other or family member. The only exception is
for the President’s spouse who is covered in accordance with Board of
Regent policy R205. Other exceptions must be approved in writing by
the President of the University. Such approvals must be for a bona fide
business purpose (as determined by reference to the Internal Revenue
Service guidelines).
4.4 Extended Travel: Employees traveling on University business should use the
most economic method for travel when considering both time away from
campus and the expenses for the trip. When trips or a combination of trips are
expected to take longer than 5 consecutive business days, special arrangements
must be made as follows:
4.4.1 If the trip is expected to take longer than 5 consecutive business days,
whether all for University business or a combination of University and
personal business, a completed and approved “Extended Travel”
approval form must be attached to the travel authorization.
4.4.2 Due to the length of the travel, approval must be provided by the
supervisor, and the travel request should be submitted two weeks prior
to the departure date. Presidential approval may also be deemed
necessary by the Travel Office.
4.5 Student and Study Abroad Travel: Refer to the DSU Policy 604 Academic
Travel/Study Programs for additional requirements.
4.6 International Travel: Refer to the DSU Policy 224 International Travel for
additional requirements.
4.7 Authorization to Travel: Any authorized person may travel on official
University business at University expense providing the budget is approved
and the travel has been authorized.
4.7.1 Travel Authorization Forms (Form TA-1) must be completed for all
travelers.
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4.7.2 Each traveler must submit a Travel Authorization Form unless they are
part of a group. Group travel will be covered under one Travel
Authorization Form. The organizer of the group should complete and
submit this form.
4.7.3 Travel authorization forms for students and employees must have
budget administrator and employee supervisor approval. The traveler's
signature is required when an advance is requested.
4.7.4 For persons who are volunteers, the signature of the budget
administrator and the appropriate vice president are required.
4.8 Payment for travel expenses may be made in a number of ways:
4.8.1 Cash Advances
4.8.1.1 A cash advance, not to exceed the amount of the travel budget,
may be provided for group travel only (i.e., a student group or
athletic team, etc.). The request is made on the travel
authorization.
4.8.1.2 The advance is a short-term loan. Any unused portion of this
loan is due within thirty (30) days from the time the trip is
completed.
4.8.1.3 Delinquent travel advances may be garnished from the
employee's wages if not settled within a sixty (60) day period
from the time the trip is completed.
4.8.1.4 When requested by an employee and approved by the
appropriate budget administrator, employees may be allowed to
use purchasing cards for travel expenses. If approved, the
employee will use the purchasing card for all current and future
University travel, and will not be allowed to use a personal credit
card. Use of purchasing cards for group travel is allowed only for
those cardholders traveling with student groups or those who are
considered official event planners for the University.
4.8.2 Travel Claims
4.8.2.1 A Travel Claim Form (Form TC-1) must be submitted for each
Travel Authorization within fifteen (15) days following the return
date of the trip.
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4.8.2.2 Travelers will be notified of delinquent claims.
4.8.2.3 Travel Claims requesting reimbursement that are not filed within
sixty (60) days following the return date of the trip may be
denied.
4.8.2.4 All Travel Claim forms require signature approval from the
traveler and the budget administrator. If the traveler is the
budget administrator, the supervisor must also sign the claim.
4.8.2.5 Receipts - Receipts are required for all trip expenses except small
gratuities, personal mileage, meal per diem, private residence
stays, and miscellaneous expenses under ten dollars.
4.8.2.6 Travel claims must include a copy of all receipts, regardless of
how the payment was made, including prepayments, personal
payments and purchasing card payments. All receipts must be
originals except a receipt paid with a purchasing card. In this
case, a copy of the receipt is required with the travel claim, and
the original receipt with the purchasing card file.
4.9 Ground Transportation
4.9.1 General
4.9.1.1 Travelers on University business are required to wear seat belts
(if available) at all times.
4.9.1.2 Cell phones and other electronic devices - Text messaging or
electronic mail communication is prohibited while operating a
motor vehicle. The use of cellphones is strongly discouraged
while driving any vehicle for University business. Use of
cellphones while driving buses is prohibited. Travelers must also
comply with the laws of all states while traveling. Travelers will
not be reimbursed for failure to comply with state laws.
4.9.1.3 The following modes of ground transportation are approved for
business travel:
4.9.1.3.1 DSU fleet vehicle (Reserved through Facilities
Management)
4.9.1.3.2 DSU fleet bus (Reserved through Road Scholar Program)
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4.9.1.3.3 Rental car (Reserved by State Travel Office using state
contract vendors)
4.9.1.3.4 Personal vehicles (Reimbursement based on current
mileage rate)
4.9.1.3.5 Taxis, shuttles, trains and buses may also be used, and
costs are reimbursed to the traveler with appropriate
receipts.
4.9.1.4 High school students from outside the State of Utah may not be
transported to or from their home state in fleet vehicles or fleet
buses.
4.9.1.5 DSU encourages sharing of a vehicle if two or more people are
going to the same conference or meeting.
4.9.1.6 For personal mileage reimbursements and fleet rates see the
“Mileage Rates for Vehicles” table and the “Personal Vehicle
Mileage form. (See the Addenda for a link to the form and the
form’s procedures)
4.9.2 Fleet Vehicles
4.9.2.1 Operation of Fleet Vehicles
4.9.2.1.1 All drivers must have:
4.9.2.1.1.1 Taken the defensive drivers training course within
the last two years
4.9.2.1.1.2 A valid driver’s license
4.9.2.1.2 Smoking is not allowed in the vehicles
4.9.2.1.3 Age Minimum to Drive:
4.9.2.1.3.1 18 years for mini-vans, sedans, and SUV’S
4.9.2.1.3.2 21 years for Volunteer drivers
4.9.2.1.4 Volunteers may not drive outside Utah
4.9.2.1.5 Independent Contractors may not drive
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4.9.2.1.6 Spouses may not drive
4.9.2.1.7 Athletics Only: Student athletes may never drive one
another, and coaches may not drive their own teams
unless they have approval from the Athletic Director.
4.9.2.1.8 Minor children who are not directly involved in DSU-
related activities are not allowed to travel in fleet vehicles.
4.9.2.2 Fleet Buses
4.9.2.2.1 A valid CDL license is required
4.9.2.2.2 Drivers must be employees of the University
4.9.2.2.3 May only be used for groups directly related to Dixie State
University or when approved specifically by the Vice
President of Administrative Affairs and the State of Utah
Risk Management Office.
4.9.2.2.4 Drivers have a maximum drive time of 10 hours per day
and “on duty” time of 15 hours per day. If the distance
requires two drivers, additional costs will apply. (See the
Addenda for a link to the “Mileage Rates for Vehicles”
table and the associated procedures.)
4.9.3 Rental Vehicles
4.9.3.1 To receive the benefits of the state rental contracts, all domestic
reservations should go through State of Utah Travel regardless of
the pickup location.
4.9.3.2 When a state contract rate is available and the renter does not
take advantage of the contract, the renter assumes all
responsibility and liability for the rental. Additionally, the
University will only reimburse the traveler up to the amount of
the State contract rate.
4.9.3.3 The State of Utah does not include 12 and 15-passenger vans on
state contracts. The University discourages the use of these
vehicles for safety reasons.
4.9.3.4 Minor children are allowed as passengers in state contract
rentals. Minor children are not to be transported in 12 or 15-
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passenger vans.
4.9.3.5 Under the state contracts, the following restrictions apply to
drivers:
4.9.3.5.1 Must be on official University business and;
4.9.3.5.2 Must be at least 18-years old. When driving a 12 or 15-
passenger van rented off-contract, drivers must be at least
21-years old and have no moving traffic violations within
the past 12 months.
4.9.3.6 Rules for Rentals When State Rentals are Not Available
4.9.3.6.1 Occasionally, a state contract rental vehicle will not be
available at your destination. The University does not
have insurance coverage in this case. If you rent a vehicle
which is not on a state contract, you must purchase
liability insurance with limits of (100,000/300,000/25,000)
and full collision damage waiver insurance.
4.9.3.6.2 When it is necessary to rent a 12 or 15-passenger van, the
vehicle may carry no more than 9 occupants, including the
driver. Drivers may not drive more than 6 hours without a
2-hour break. Seat belts must be worn at all times. These
vans are not to be driven between 11:00 p.m. and 5:00 a.m.
and may not be driven in adverse road or weather
conditions.
4.9.4 Personal Vehicles
4.9.4.1 Personal vehicles are not covered by DSU insurance. The driver
assumes all responsibility and liability.
4.9.4.2 Mileage costs for personal vehicles will be reimbursed based on
the standard mileage from the DSU campus to destinations as
outlined below:
4.9.4.2.1 Standard mileage to a destination is based on the mileage
calculations using online mapping tools. Standard mileage
to common destinations is available in the “Round-Trip
Mileage” table. (see the Addenda for a link to the table and
any additional procedures)
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4.9.4.2.2 Standard mileage plus up to 20 miles per day is
considered normal mileage. Mileage above this requires
completion of the “Personal Vehicle Mileage” Form, (see
the Addenda for a link to the form and any additional
form’s procedures), which must be completed and signed
by the traveler’s supervisor and appropriate budget
administrator.
4.9.5 Courtesy Vehicles
4.9.5.1 These vehicles are provided to DSU by dealers in exchange for
corporate sponsorships, are insured through the University, and
are not considered DSU fleet vehicles.
4.9.5.2 Personal use of these vehicles is permitted, and passengers are
covered by the insurance.
4.9.5.3 Daily logs must be kept for each vehicle, and the employee pays
their pro-rated portion of the insurance premium. The “log year”
runs from November 1 – October 31. All mileage for employees
not maintaining a log will be considered personal mileage.
Personal mileage on these vehicles is reported on the employee’s
W-2.
4.9.5.4 Deductibles for collisions may be paid with University funds if
the accident occurs while the employee is on DSU business.
Deductibles for accidents occurring when the vehicle is being
used for personal business are the employee’s responsibility.
4.9.6 Summer Camps and Conferences
4.9.6.1 Summer camp and conference participants are generally minor
children. Therefore, additional restrictions on travel apply as
follows:
4.9.6.1.1 Full Size Vans (“12-15 Passenger”) may not be used to
transport minors at any time.
4.9.6.1.2 Utah high school students may be transported to and from
summer camps in DSU buses.
4.9.6.1.3 High school students from outside the State of Utah may
not be transported to or from their home state using DSU
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fleet vehicles or vehicles rented by DSU.
4.9.6.1.4 DSU does not rent vehicles for use by summer camp and
conference advisors/coaches.
4.9.6.1.5 Non-employee summer camp advisors/coaches may not
drive DSU fleet vehicles.
4.9.6.1.6 In situations where it becomes necessary to transport
summer camp participants across state lines, the following
will apply:
4.9.6.1.6.1 DSU fleet vehicles or vehicles rented by DSU which
carry summer camp participants across state lines
must be driven only by DSU employees.
4.9.6.1.6.2 Pre-approval for the exception must be received (in
writing) from the DSU Risk Manager.
4.10 Air Transportation
4.10.1 Air travel should be booked at the most economical rates using
normally traveled routes.
4.10.2 Travelers should make every effort to take advantage of all advance
purchases, Saturday night stay, promotional flights, reasonable non-
direct flights, conference fares, special negotiated fares, departing and
arriving at times slightly less than convenient and any other reasonable
savings opportunities which do not compromise the effectiveness and
purpose of the trip.
4.10.3 Air carrier selection cannot be biased by any traveler’s frequent flyer
affiliation or benefits. The lowest cost air travel will take precedence
over such programs. Any employee choosing a more expensive flight to
take advantage of such program will be required to reimburse the
University for any additional cost.
4.10.4 Frequent flyer miles earned on travel funded by the University are
maintained and redeemed individually by University personnel.
4.10.5 In the event that a traveler wishes to purchase a higher fare than the
lowest applicable fare and have the University pay for the additional
cost, assuming the scheduling and convenience factors to be equal,
approval must be obtained from the University President or the
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appropriate Vice President prior to the booking. To obtain approval, the
traveler must submit a written request explaining the business or
medical need for the additional cost and an appropriate cost
comparison.
4.10.6 Tickets
4.10.6.1 Tickets or any portion thereof that go unused, have future value,
and were paid for by the University remain property of the
University. The traveler should make every effort to apply any
credit, coupon, or voucher to another University business trip.
4.10.6.2 Emergency cancellations will be reimbursed as long as the
cancellation was requested and/or approved by the traveler’s
supervisor and the respective budget administrator.
4.10.6.3 Itinerary change fees may be reimbursed only with approval by
the traveler’s supervisor and the respective budget administrator.
4.10.7 Baggage
4.10.7.1 Many airlines charge for baggage. Travelers should be aware of
the cost and only take necessary items when traveling on
University business. The University will pay for the first piece of
luggage. The traveler is responsible for any additional baggage
costs, unless they provide written documentation explaining the
business need for additional bags.
4.10.8 Extra Flight Services
4.10.8.1 All costs associated with extra flight service requests are the
responsibility of the traveler and will not be reimbursed by the
University unless there is a documented and approved need for
the request. This approval must be in writing from the traveler’s
supervisor and budget administrator prior to the trip.
4.10.9 Drive vs. Fly
4.10.9.1 Should a traveler decide to drive rather than fly, when flying is
the most economical, the traveler’s budget
administrator/supervisor must have approved this in advance.
4.10.10 Personal Travel in Conjunction with Business Travel
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4.10.10.1 Additional costs associated with airfare (variations from
normally traveled routes) are the responsibility of the traveler
and will not be reimbursed. If the University pays for the airfare
directly, the traveler must pay the University for the additional
cost when the ticket is booked. Payment is made at the Cashier’s
Office. The traveler needs to contact the Travel Office for
instructions on reimbursing the University. The traveler should
attach the cashiers receipt to the travel claim. The amount of the
repayment must be approved by the supervisor, and the
supervisor must sign the cashiers receipt.
4.10.11 Frequent Flyer Programs/Club Memberships
4.10.11.1 An employee may not be reimbursed or compensated for
business use of frequent flyer vouchers, vouchers for bumping,
discount coupons or other instruments of value.
4.10.12 Charter Flights
4.10.12.1 All charter flights must be approved and booked through the
Purchasing Services office.
4.10.13 Private/Personal Aircraft
4.10.13.1 The University does not provide payment for travel in private
aircraft unless authorized by the President.
4.10.14 Federally Funded Grants
4.10.14.1 All travelers must comply with the Fly America Act unless
exceptions in the Open Skies Agreement pertain.
4.11 Local Travel
4.11.1 At times employees may be required to travel locally while on
University business. Local travel is defined as travel within a 50-mile
radius of the main campus. No meal per diem is allowed while traveling
locally. However, if a personal vehicle is used, reimbursement based on
the standard mileage rate may be allowed. Mileage reimbursement may
not be requested for commuting from the traveler’s home to campus
regardless of the frequency of these trips each day or if it occurs after
business hours or on weekends.
4.11.2 When a reimbursement for personal vehicle mileage is necessary,
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employees must submit an approved travel authorization prior to any
travel. For those employees with approved frequent local travel needs,
travel authorizations may be completed to cover a period of up to one
fiscal year.
4.11.3 All requests for local travel mileage reimbursement must be submitted
on a “Travel Claim” form along with a daily log that includes the
specific origin and destination of each trip, number of miles, and the
purpose of the trip.
4.12 Meals
4.12.1 This policy applies to University employees and students except as
noted in the Guest or Business Meals sections below. The University
will provide a meal allowance for all University travel. Travelers should
use reasonably priced restaurants and dining rooms. In planning
entertainment for University guests, all efforts should be made to
provide reasonable meal arrangements. University guests are treated
the same as employees for meal allowances.
4.12.2 The following meal expenses cannot be reimbursed:
4.12.2.1 Spouses without presidential approval.
4.12.2.2 Alcohol
4.12.3 The cost of the meal must be reasonable, not lavish or extravagant, and
the number of participants present should be limited to only those who
are required.
4.12.4 The traveler is allowed a meal per diem each day. When traveling out-
of-state, the traveler may choose instead to be reimbursed for the actual
cost of meals each day not to exceed a maximum daily allowance. The
traveler must select actual costs or the meal per diem allowance for all
meals on a travel day.
4.12.4.1 Meal Per Diem Allowance. When choosing this allowance, the
traveler will not be required to submit itemized receipts for meal
expense. This allowance should be adjusted when the traveler is
traveling for only a portion of the day. (See the Addenda for a
link to the “Time of Day” and “Meal Allowance” tables with their
additional procedures.)
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4.12.4.2 Actual Cost of Meals. The University will reimburse the traveler
for the actual cost of out-of-state meals subject to certain daily
limits per the “Meal Allowance” table. The meals must be
supported by original itemized receipts. (See Addenda for a link
to the table and procedures on meal allowances.)
4.12.5 Group/Team Meals: The employee who is the group leader may choose
to give group participants a cash meal allowance rather than submit
receipts for individual meals. The allowance must be less than or equal
to the meal per diem allowance. In such cases, group participants must
sign verifying that they have received the funds on the “Group Travel
Meal Receipt” form. (See Addenda for a link to form and related
procedures.)
4.12.5.1 If group meals are going to be paid by a single person, the person
must attach an itemized receipt with a list of all meal
participants. The cost of all group meals for the day cannot
exceed the daily meal allowance multiplied by the number of
participants. (See the Addenda for the “Group Travel Meal
Receipt” form.)
4.12.6 Guest Meals: Guest meals are defined as those meals provided during
the course of DSU business when at least one non-DSU employee is
present.
4.12.6.1 There must be a documented business purpose (must meet IRS
ordinary and necessary criteria) and need for business to extend
into a traditional meal time period.
4.12.6.2 The number of DSU employees present to entertain the guest
should be limited to only those required, but should not exceed
five employees.
4.12.7 Business Meals: Business meals are those taken with University guests,
colleagues, or donors during which focused business discussions take
place. Business meals are different than guest meals in that a guest does
not have to be present and there is not a limit on the number of
employees that can attend the meal.
4.12.7.1 The cost incurred for business group meals must be prudent,
reasonable, and in the best interest of the University.
4.12.7.2 Business meals must have a clear and bona fide business
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purpose.
4.12.7.3 Expenses for spouses in attendance at business meals or meetings
are not reimbursable unless there is a business purpose for the
spouse’s presence and their presence has been approved by the
University President.
4.12.7.4 Documentation supporting a business meal must include the
names of those attending and the purpose of the meal. Itemized
receipts are required for all business meals. The cost of the group
meal cannot exceed the group per guest meal allowance as is
shown in the “Business Meals” form. (see the Addenda for a link
to form and related procedures)
4.12.8 Athletic Meals using Trade Agreements: When using trade agreements
for meals, the following apply:
4.12.8.1 There must be at least one non-DSU employee or student present.
4.12.8.2 There must be a documented business purpose and the need for
business to extend into a traditional meal time period.
4.12.8.3 The number of DSU employees present to entertain the guest or
student should be limited to only those required.
4.12.9 Local Meals: Reimbursements for meals, where an overnight stay is not
required, will be treated as taxable income to the traveler and may be
included on the traveler’s W-2 unless the meal is a qualified business
meal.
4.12.10 Missing Meal Receipts: When meal receipts are unobtainable, the
reimbursement will be based on the appropriate per diem amount.
4.12.10.1 Missing receipts for group meals require a written explanation of
why no receipts are available. The University reserves the right to
withhold any meal reimbursement not having sufficient proof of
actual expenditures.
4.13 Lodging
4.13.1 Hotels
4.13.1.1 University travelers should book standard room
accommodations at non-luxury/moderately priced hotels. When,
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in the opinion of the Travel Office, lodging costs appear to be
excessive, written justification and supervisory approval will be
required.
4.13.1.2 All lodging claims must be supported by a detailed folio showing
daily room rate, guest name(s), dates of stay, type of
accommodations, and all other room charges.
4.13.1.3 If the employee occupies a room with a personal guest(s), such as
family or friends, for which an additional charge is assessed, the
traveler must pay the difference with personal funds. (See the
Addenda for a link to the form and the form’s procedures.)
4.13.1.4 When traveling for a conference it is recommended that the
traveler stay at the hotel hosting the conference; however, the
room should be booked at the conference rate.
4.13.1.5 The University will pay for only the nights that a reasonable
person would expect to stay given the nature of the travel.
Extended stays for personal purposes are the responsibility of the
traveler.
4.13.2 Private Homes: When staying with family or friends, travelers are
entitled to receive a per diem amount up to $20 per day.
4.13.3 Timeshares
4.13.3.1 Employees who stay in timeshares will be allowed a standard
rate of $90.00 per night. Appropriate documentation from the
timeshare is required.
4.14 Entertainment
4.14.1 Entertainment expenses are not allowed except where the entertainment
is:
4.14.1.1 Directly related to desired academic outcomes involving students
and their advisor/professor with prior written approval of the
appropriate Academic Dean.
4.14.1.2 For professional development purposes with prior written
approval of the appropriate Vice President.
4.14.1.3 For University public relations purposes by DSU employees and
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guests with prior written approval of the appropriate Vice
President.
4.14.1.4 Approved in writing by the President for purposes deemed
appropriate.
4.14.1.4.1 Written approval must be attached to the Travel
Authorization and submitted prior to the trip. This
approval will clearly outline the business purpose for the
exception to policy.
4.15 Non-Employee Travel & Entertainment
4.15.1 Non-employees include consultants, guest speakers, guest lecturers,
visiting professors, visiting students and prospective employees.
4.15.2 Reimbursement may be provided to non-employees who incur
necessary and reasonable travel and business expenses in the conduct of
official University activities. A necessary and reasonable expense is one
for which a clear business reason exists and for which the cost is not
excessive. Reimbursement requests should be submitted on check
request forms. (The Accounts Payable Office should be contacted for
correct form and procedures.)
4.15.3 Travel and business expenses for non-employees must follow the
University’s accountable plan, which requires original receipts, to be
non-taxable.
4.16 Relocation Expense Reimbursement
4.16.1 All relocation expenses must be approved by the University President
or the appropriate Vice President as negotiated and determined on a
case-by-case basis. Per Pub 521 of the IRS, expenses must also:
4.16.1.1 Be expenses identified as reimbursable by the IRS, as well as by
the University.
4.16.1.2 Be “qualified moving expenses” to be exempt from tax.
4.16.1.3 Include with the reimbursement request itemized receipts clearly
showing the expenses to be treated as a non-taxable
reimbursement. Any reimbursement request that contains
expenses not classified as “qualified moving expenses” and/or
does not have adequate receipts will be considered taxable
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income to the employee.
4.16.2 Requests for payment must be submitted to the Payroll Office for
processing.
V. References
5.1 Board of Regents Policy R205-3.7.3, Presidential Appointment, Term of Office,
and Compensation and Benefits
5.2 DSU Policy 224, International Travel
5.3 DSU Policy 604, Academic Travel/Study Programs
5.4 Fly America Act, 49 U.S.C. 40118 and Open Skies Air Transportation
Agreements (U.S. Government Procured Transportation Agreements)
5.5 Internal Revenue Service Publication 521, Moving Expenses
VI. Procedures
6.1 Available from the Travel Office
VII. Addenda
7.1 For forms and procedures go to the following link for the travel office:
http://dixie.edu/busoff/travel_information.php
Policy Owner: Administrative Services, VP
Policy Steward: Business Services
History:
Approved 1/10/97
Revised 1/24/03
Revised 4/29/16
241 Dining Services Page 1|4
Dixie State University Policy 241 Dining Services
I. Purpose II. Scope
III. Definitions IV. Policy V. References
VI. Procedures VII. Addenda
I. Purpose
1.1 This policy is intended to clearly communicate policy relating to preparing, serving, and purchasing food and beverages on the Dixie State University campus.
1.2 This policy is provided to ensure employees and/or volunteers comply with
food-safety regulations.
II. Scope
2.1 Dining Services provides quality, nutritious meals for University students, faculty, and staff of the University, and the public. This policy assists the campus and the public in understanding and complying with safe food practices to prevent foodborne illnesses on the Dixie State University campus.
III. Definitions
3.1 Alcohol: A specialized beverage that must be sold and served through a licensed alcohol handler. For more information regarding alcohol handling, see DSU Policy #158.
3.2 Catering: The University’s food and beverage service provider for events held on campus.
3.3 Event: Any group or gathering on the Dixie State University Campus, with the exception of the following:
3.3.1 Any regularly scheduled academic class.
241 Dining Services Page 2|4
3.3.2 Any faculty, staff, and/or student organization event where the attendance is less than twenty (20) people.
3.4 Food Handlers Permit: A permit issued by the Southwest Utah Public Health
Department to work with food items. Food Handlers Permits are valid for three (3) years.
3.5 Official Dixie State University Co-sponsor: An outside (not an official college, department, faculty, staff, or student organization) restaurant, food vendor, food truck, and other non-university food caterer that has been approved by Dining Services and Risk Management. Co-sponsors will have submitted the following forms to Dining Services and Risk Management:
3.5.1 A sponsorship form to Central Scheduling, and
3.5.2 A Certificate of Insurance (COI) with Dixie State University listed as an additional insured.
3.6 Public: Anyone that is not an employee (faculty or staff) or a student of Dixie State University.
3.7 Dining Contract: A contract for meal-plan designated student housing residents.
3.8 ServSafe Manager Certificate: A certificate issued by the National Restaurant Association to ensure managers have sufficient food-safety knowledge to protect the public from foodborne illnesses. ServSafe Manager Certification is valid for three (3) years.
IV. Policy
4.1 Dining Services operates and/or contracts all food and beverage locations on the Dixie State University campus.
4.2 Dining Services provides all food and/or beverages served at events on the Dixie State University campus. The following exceptions may apply:
4.2.1 Athletics may utilize official University co-sponsors for Booster Club events.
4.2.1.1 Co-sponsors are required to submit a Certificate of Insurance (COI) with Dixie State University listed as an additional insured in the amounts approved by Risk Management to Dining Services and Risk Management.
241 Dining Services Page 3|4
4.2.2 University student groups scheduling events may utilize employees and/or volunteers in the production of meals. The student group(s) must submit the following documentation to the Dining Services Office at least two (2) business days prior to the event:
4.2.2.1 A Dixie State University Volunteer Form for each volunteer (See
Addenda).
4.2.2.2 A Food Handlers Permit issued through the Southwest Utah Public Health Department for each employee and/or volunteer.
4.2.3 Other college, department, division, and/or program requesting an
exception to Section 4.2 must submit a waiver form and other required documentation to the Dining Services Office at least two (2) weeks prior to an event.
4.2.3.1 The Dining Services Office in coordination with Risk Management will review and consider all exception requests.
4.2.4 The Dining Services Office in consultation with Risk Management reserves the right to deny permission or to allow for restrictive measures to any exceptions request listed in Section 4.2.
4.3 All University campus events must be reserved through Central Scheduling (See Policy #441).
4.4 All employees and/or volunteers serving food must hold a current Food Handlers Permit or a current ServSafe Manager Certificate.
4.5 Meal plans are available for all students, faculty, and staff through the Dining Services Office.
4.5.1 Students living in meal-plan designated student housing are required to purchase a Dining Contract for Fall and Spring Semesters.
4.5.1.1 The Auxiliary Services Committee is responsible for determining which University student-housing complexes require the purchase of meal plans.
4.5.1.2 Exceptions to the Dining Contract may be appealed to the
Auxiliary Services Committee.
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4.5.1.3 After the initial meal-plan activation, additional funds may be
added to meal plan accounts at any Dining Services location (with the exception of concession locations).
V. References
5.1 DSU Policy 158, Alcohol Beverages for on and/or off Campus Events, Ceremonies, Receptions, Fundraisers, and/or Private Events
5.2 DSU Policy 441, Central Scheduling of Campus Facilities and Events
VI. Procedures: N/A
VII. Addenda
7.1 Volunteer Form: (https://humanresources.dixie.edu/wp-content/uploads/sites/103/2015/09/DSU-volunteer-waiver-1.pdf).
Policy Owner: Vice President of Administrative Affairs Policy Steward: Director of Campus Dining Services History: Approved: 04/26/96 Revised: 2018
241 Dining Services Page 1|4
Dixie State University Policy 241 Dining Services
I. Purpose
II. Scope
III. Definitions
IV. Policy
V. References
VI. Procedures
VII. Addenda
I. Purpose
1.1 This policy is intended to clearly communicate policy relating to preparing,
serving, and purchasing food and beverages on the Dixie State University
campus.
1.2 This policy is provided to ensure employees and/or volunteers comply with
food-safety regulations.
II. Scope
2.1 Dining Services provides quality, nutritious meals for University students,
faculty, and staff of the University, and the public. This policy assists the
campus and the public in understanding and complying with safe food
practices to prevent foodborne illnesses on the Dixie State University campus.
III. Definitions
3.1 Alcohol: A specialized beverage that must be sold and served through a
licensed alcohol handler. For more information regarding alcohol handling, see
DSU Policy #158.
3.2 Catering: The University’s food and beverage service provider for events held
on campus.
3.3 Event: Any group or gathering on the Dixie State University Campus, with the
exception of the following:
3.3.1 Any regularly scheduled academic class.
241 Dining Services Page 2|4
3.3.2 Any faculty, staff, and/or student organization event where the
attendance is less than twenty (20) people.
3.4 Food Handlers Permit: A permit issued by the Southwest Utah Public Health
Department to work with food items. Food Handlers Permits are valid for
three (3) years.
3.5 Official Dixie State University Co-sponsor: An outside (not an official college,
department, faculty, staff, or student organization) restaurant, food vendor,
food truck, and other non-university food caterer that has been approved by
Dining Services and Risk Management. Co-sponsors will have submitted the
following forms to Dining Services and Risk Management:
3.5.1 A sponsorship form to Central Scheduling, and
3.5.2 A Certificate of Insurance (COI) with Dixie State University listed as an
additional insured.
3.6 Public: Anyone that is not an employee (faculty or staff) or a student of Dixie
State University.
3.7 Dining Contract: A contract for meal-plan designated student housing
residents.
3.8 ServSafe Manager Certificate: A certificate issued by the National Restaurant
Association to ensure managers have sufficient food-safety knowledge to
protect the public from foodborne illnesses. ServSafe Manager Certification is
valid for three (3) years.
IV. Policy
4.1 Dining Services operates and/or contracts all food and beverage locations on
the Dixie State University campus.
4.2 Dining Services provides all food and/or beverages served at events on the
Dixie State University campus. The following exceptions may apply:
4.2.1 Athletics may utilize official University co-sponsors for Booster Club
events.
4.2.1.1 Co-sponsors are required to submit a Certificate of Insurance
(COI) with Dixie State University listed as an additional insured
in the amounts approved by Risk Management to Dining
Services and Risk Management.
241 Dining Services Page 3|4
4.2.2 University student groups scheduling events may utilize employees
and/or volunteers in the production of meals. The student group(s)
must submit the following documentation to the Dining Services Office
at least two (2) business days prior to the event:
4.2.2.1 A Dixie State University Volunteer Form for each volunteer (See
Addenda).
4.2.2.2 A Food Handlers Permit issued through the Southwest Utah
Public Health Department for each employee and/or volunteer.
4.2.3 Other college, department, division, and/or program requesting an
exception to Section 4.2 must submit a waiver form and other required
documentation to the Dining Services Office at least two (2) weeks prior
to an event.
4.2.3.1 The Dining Services Office in coordination with Risk
Management will review and consider all exception requests.
4.2.4 The Dining Services Office in consultation with Risk Management
reserves the right to deny permission or to allow for restrictive measures
to any exceptions request listed in Section 4.2.
4.3 All University campus events must be reserved through Central Scheduling
(See Policy #441).
4.4 All employees and/or volunteers serving food must hold a current Food
Handlers Permit or a current ServSafe Manager Certificate.
4.5 Meal plans are available for all students, faculty, and staff through the Dining
Services Office.
4.5.1 Students living in meal-plan designated student housing are required to
purchase a Dining Contract for Fall and Spring Semesters.
4.5.1.1 The Auxiliary Services Committee is responsible for determining
which University student-housing complexes require the
purchase of meal plans.
4.5.1.2 Exceptions to the Dining Contract may be appealed to the
Auxiliary Services Committee.
241 Dining Services Page 4|4
4.5.1.3 After the initial meal-plan activation, additional funds may be
added to meal plan accounts at any Dining Services location
(with the exception of concession locations).
V. References
5.1 DSU Policy 158, Alcohol Beverages for on and/or off Campus Events, Ceremonies,
Receptions, Fundraisers, and/or Private Events
5.2 DSU Policy 441, Central Scheduling of Campus Facilities and Events
VI. Procedures: N/A
VII. Addenda
7.1 Volunteer Form: (https://humanresources.dixie.edu/wp-
content/uploads/sites/103/2015/09/DSU-volunteer-waiver-1.pdf).
Policy Owner: Vice President of Administrative Affairs
Policy Steward: Director of Campus Dining Services
History:
Approved: 04/26/96
Revised: 2018
327 Staff Performance Evaluations Page 1|7
Dixie State University Policy[A1] 327 Staff Performance Evaluations
I. Purpose II. Scope
III. Definitions IV. Policy V. References
VI. Procedures VII. Addenda
I. Purpose
1.1 To[A2] establish an ongoing, systematic evaluation policy and process of how well a individual staff employee is carrying out the duties and responsibilities of his/her current job. Evaluations are used to:
1.1.1 Provide[A3] feedback on how well job duties and responsibilities are being accomplished within a uniform standard applied equally and objectively by supervisors to all staff employees;
1.1.2 Increase communication between the supervisor and the employee, including goal setting, assessing previous goals, recognizing excellence, improving efficiency, and ensuring the job description for each staff position is up-to-date and accurate;
1.1.3 Assist the human resource planning by identifying individuals whose present performance and future potential warrant promotion and/or identifying individuals whose performance on the present job does not meet standards and indicates needs for disciplinary action, demotion or termination;
1.1.4 Assist in improving staff employee hiring processes; Verify the effectiveness of the selection process;
1.1.5 Identify training and development needs.
1.2 The end goal is to create effectiveness of employees and promote general and career development.
1.3 Staff[A4] performance appraisals evaluations are to be the culmination of performance within of a year or specific time period’s on-going evaluation and
327 Staff Performance Evaluations Page 2|7
communication, both formal and informal. Performance Appraisals are a This policy covers the formal evaluation process and are is not intended to be the only form of evaluation an employee receives.
II. Scope
2.1 This policy applies to all full-time staff employees (see DSU Policy 301). Evaluations for faculty are covered under DSU Policy 642, with additional information under DSU Policies 638 and 641. Part-time staff may be evaluated by supervisors as desired (performed on a fixed cycle deemed appropriate by the department) but formal evaluations for part-time employees are not required due to their at-will employment status.
III. Definitions
3.1 Evaluation Cycle: a defined time period where performance is assessed and measured, then documented with Human Resources as part of the review process.
3.2 Evaluation Forms: documentation established and approved by campus administration that is completed by the employee (through self-evaluation and reflection) and their supervisor during the evaluation cycle. Supervisor forms include establishing goals with the employee and assessing employee competency factors such as teamwork, communication, initiative & problem solving, etc. on a rating system.
3.3 Evaluation meeting: a face-to-face meeting between the employee and their supervisor to go over the employee self-evaluation and the supervisor evaluation of the employee.
3.4 Administrative Evaluation: an additional staff performance evaluation process reserved for each vice-president and each college dean,[A5] consisting of gathering feedback and evaluation of said administrators from randomly selected faculty or staff members at the institution, both within and outside of the administrator’s division/college, as well as non-employees or constituents as relevant to the administrator’s assignment.
3.5 Presidential Evaluation: the performance evaluation process of a University President as outlined in Board of Regents Policy R209.
IV. Policy
4.1 Administrative Schedule: Staff[A6] performance evaluations will occur on the following cycles:
327 Staff Performance Evaluations Page 3|7
4.1.1 Staff outside of their probationary period will be evaluated annually, for all employees, by with a deadline set and announced by the Human Resources office.
4.1.2 An evaluation is required prior to the end of an employee’s probationary period (Policy 325 Probation). Staff within their probationary period will be evaluated under the guidelines provided in DSU Policy 325: Probation.
4.1.3 At the direction of the President, an evaluation of subordinates shall be conducted Administrative evaluations will occur every other year every three years, but may be done annually or biannually by the President or Vice President of Academic Affairs/Provost if the situation warrants or is deemed necessary and useful.
4.1.4 Performance Appraisals A midyear or mid-cycle performance evaluation outside the established annual schedule may be requested by an employee, or his/her supervisor, his/her vice president, and/or Human Resources.
4.2 Intermediate supervisors (or the supervisor of management level employees may conduct an evaluation as needed) evaluate their subordinates. Face-to-face meetings between the employee and his/her supervisor are to be held as part of the evaluation process. and co-workers. The evaluation will consist of completion of an evaluation form that addresses the specific areas of communication skills, decision making/judgment, planning/organizational skills, leadership, problem solving, and human/public relations. Performance Appraisal interviews are to be held with each employee to discuss performance evaluation.
4.3 Evaluation forms, timelines, and evaluation information hosted on the Human Resources webpage will be reviewed annually by Human Resources and campus administration. Updates (if needed) will be made before notifying campus of the evaluation cycle.
4.4 All evaluation forms must be turned into Human Resources upon completion. Completed[A7] Performance Appraisals evaluation forms are to be kept in the employee’s personnel file. Employees may retain a copy of their evaluation and will be given a copy of his/her Performance Appraisal evaluation forms upon request of the supervisor and/or Human Resources.
4.5 The performance of the President will be appraised evaluated by the Board of Regents following the first three years of his or her tenure and at least once every five years thereafter. The Regents or the President may request a
327 Staff Performance Evaluations Page 4|7
performance appraisal at a shorter interval. Confidential Interviews – Part of the process used in appraising the performance of the President will be through confidential interviews conducted by the Board of Regents with a wide variety of competent individuals knowledgeable about the President’s work as outlined in Board of Regent policy.
V. References
5.1 DSU Policy 301: Personnel Definitions
5.2 DSU Policy 325: Probation
5.3 DSU Policy 372: Corrective and Disciplinary Action
5.4 DSU Policy 638: Adjunct & Clinical Faculty
5.5 DSU Policy 641: Faculty Retention, Promotion, and Tenure
5.6 DSU Policy 642: Faculty Evaluations
5.7 Utah Board of Regent Policy R209: Evaluation of Presidents https://higheredutah.org/policies/
VI. Procedures
6.1 Performance Appraisal Rating Staff[A8] evaluation forms are to be completed by the employee and their supervisor based on the performance of the prior 12 months employee during the defined evaluation cycle.
6.1.1 Failure of supervisors to complete and/or turn in evaluation forms to Human Resources will be subjected to disciplinary action as outlined in DSU Policy 372.
6.2 Evaluation forms are found on the DSU Human Resources webpage and upon request from Human Resources. Employee and supervisor signatures are required on the Performance Appraisal evaluation forms to acknowledge that an interview face-to-face meeting was held.
6.2.1 A signature is not construed as agreement with the evaluation.
6.2.2 No alternations or additions will be made to Performance Appraisals completed evaluation forms once they are signed and returned to Human Resources.
6.2.3 An employee is entitled to attach a rebuttal and/or explanatory statement to the Performance Appraisal evaluation form. Appeals are to
327 Staff Performance Evaluations Page 5|7
be presented in writing to Human Resources and/or the next higher level supervisor within 20 ten (10) working days of the Performance Appraisal Interview face-to-face meeting with their immediate supervisor.
6.3 Reviews of all Performance Appraisals are to be conducted by the next higher level of supervision. Next level supervisors may review evaluation forms for subordinates as requested or at the request of Human Resources.
6.4 In addition to standard evaluation forms completed for vice presidents and deans (outlined in Section 3.2), administrative[A9] evaluations will be conducted by the President (for each vice president) and the Provost (for each college dean) on the timeline outlined in section 4.1.3, using the following guidelines:
6.4.1 The supervisor shall randomly select Faculty and staff employees will be randomly selected to confidentially participate in the evaluation. Participating employees shall Participants can include subordinates, and co-workers, as well as non-employees or constituents as appropriate to the administrator’s assignment.
6.4.1.1 Evaluation of vice presidents: the supervisor The President or his/her designee will randomly select three between seven to ten (7-10) faculty or staff members supervised by the administrator being evaluated individuals to participate on an ad-hoc administrative evaluation committee. This committee will include at least one VP direct report, two non-direct reports within the division, and preferably one faculty or staff employee per campus division. The committee will query both inside and outside the vice-president’s division for input and will query non-employees or constituents as appropriate to the employee’s assignment. Those selected to evaluate may not repeat as evaluators from year to year.
6.4.1.2 Evaluation of deans: the supervisor The Provost will randomly select three between seven to ten (7-10) faculty or staff members in the division including one of the department chairs and the majority being faculty members individuals to participate on an ad-hoc administrative evaluation committee. This committee will include at least one department chair within the college, one staff member within the college, one representative from the Faculty Senate, and one student within the college. The committee will query faculty and staff both inside and outside the division, additional students, and/or non-employees or constituents as
327 Staff Performance Evaluations Page 6|7
appropriate to the dean’s assignment.
6.4.2 The evaluation will consist of completion of two parts:
6.4.2.1 A special evaluation form that addresses the specific areas of such as communication skills, decision making/judgment, planning/organizational skills, leadership, problem solving, and human/public relations, etc.
6.4.2.2 Interviews of faculty, staff, and constituents, using evaluative measurements as determined by the President or Provost.
6.4.3 The committee determines a survey audience and sends out the special evaluation form to faculty, staff, students, and/or constituents for completion, as well as schedules interviews to complete. All responses will be kept confidential and must include the respondent’s name; anonymous responses will not be considered. The committee submits all responses and interview information to the President or Provost for review.
6.4.4 The supervisor The President or Provost shall will present this information the administrative evaluation responses separately at the time of the performance appraisal interview annual evaluation meeting with each vice-president or dean. Administrator evaluation information is kept strictly confidential and The evaluated administrator and their supervisor retain the only copies of the evaluation report administrator evaluation responses. The administrator builds a professional development plan with recommendations from the supervisor conducting the evaluation and review. As needed, the President or Provost can build a professional development plan with the vice president or dean as a result of an administrator evaluation. Such professional development plans can be kept with the administrator evaluation or turned into Human Resources as part of the standard evaluation forms.
VII. Addenda
7.1 DSU Human Resources webpage: https://humanresources.dixie.edu/. Staff Evaluation materials are listed under the “employee resources” section.
Policy Owner: Executive Director of Human Resources Policy Steward: DSU Human Resources, University President
327 Staff Performance Evaluations Page 7|7
History: Approved 6/30/94 Revised 5/4/01 Revised 4/30/04 Revised 2018
327 Staff Performance Evaluations Page 1|6
Dixie State University Policy 327 Staff Performance Evaluations
I. Purpose
II. Scope
III. Definitions
IV. Policy
V. References
VI. Procedures
VII. Addenda
I. Purpose
1.1 To establish an ongoing, systematic evaluation policy and process of how well
a staff employee is carrying out the duties and responsibilities of his/her
current job. Evaluations are used to:
1.1.1 Provide feedback on how well job duties and responsibilities are being
accomplished within a uniform standard applied equally and
objectively by supervisors to all staff employees;
1.1.2 Increase communication between the supervisor and the employee,
including goal setting, assessing previous goals, recognizing excellence,
improving efficiency, and ensuring the job description for each staff
position is up-to-date and accurate;
1.1.3 Assist the human resource planning by identifying individuals whose
present performance and future potential warrant promotion and/or
identifying individuals whose performance on the present job does not
meet standards and indicates needs for disciplinary action, demotion, or
termination;
1.1.4 Assist in improving staff employee hiring processes;
1.1.5 Identify training and development needs.
1.2 The end goal is to create effectiveness of employees and promote general and
career development.
1.3 Staff performance evaluations are to be the culmination of performance within
a year or specific time period’s on-going evaluation and communication, both
formal and informal. This policy covers the formal evaluation process and is
327 Staff Performance Evaluations Page 2|6
not intended to be the only form of evaluation an employee receives.
II. Scope
2.1 This policy applies to all full-time staff employees (see DSU Policy 301).
Evaluations for faculty are covered under DSU Policy 642, with additional
information under DSU Policies 638 and 641. Part-time staff may be evaluated
by supervisors as desired (performed on a fixed cycle deemed appropriate by
the department) but formal evaluations for part-time employees are not
required due to their at-will employment status.
III. Definitions
3.1 Evaluation Cycle: a defined time period where performance is assessed and
measured, then documented with Human Resources as part of the review
process.
3.2 Evaluation Forms: documentation established and approved by campus
administration that is completed by the employee (through self-evaluation and
reflection) and their supervisor during the evaluation cycle. Supervisor forms
include establishing goals with the employee and assessing employee
competency factors such as teamwork, communication, initiative & problem
solving, etc. on a rating system.
3.3 Evaluation meeting: a face-to-face meeting between the employee and their
supervisor to go over the employee self-evaluation and the supervisor
evaluation of the employee.
3.4 Administrative Evaluation: an additional staff performance evaluation process
reserved for each vice-president and each college dean, consisting of gathering
feedback and evaluation of said administrators from randomly selected faculty
or staff members at the institution, both within and outside of the
administrator’s division/college, as well as non-employees or constituents as
relevant to the administrator’s assignment.
3.5 Presidential Evaluation: the performance evaluation process of a University
President as outlined in Board of Regents Policy R209.
IV. Policy
4.1 Staff performance evaluations will occur on the following cycles:
4.1.1 Staff outside of their probationary period will be evaluated annually,
with a deadline set and announced by the Human Resources office.
327 Staff Performance Evaluations Page 3|6
4.1.2 Staff within their probationary period will be evaluated under the
guidelines provided in DSU Policy 325: Probation.
4.1.3 Administrative evaluations will occur every three years, but may be
done annually or biannually by the President or Vice President of
Academic Affairs/Provost if the situation warrants or is deemed
necessary and useful.
4.1.4 A midyear or mid-cycle performance evaluation outside the established
annual schedule may be requested by an employee, his/her supervisor,
his/her vice president, and/or Human Resources.
4.2 Intermediate supervisors (or the supervisor of management level employees as
needed) evaluate their subordinates. Face-to-face meetings between the
employee and his/her supervisor are to be held as part of the evaluation
process.
4.3 Evaluation forms, timelines, and evaluation information hosted on the Human
Resources webpage will be reviewed annually by Human Resources and
campus administration. Updates (if needed) will be made before notifying
campus of the evaluation cycle.
4.4 All evaluation forms must be turned into Human Resources upon completion.
Completed evaluation forms are kept in the employee’s personnel file.
Employees may retain a copy of their evaluation and will be given a copy of
his/her evaluation forms upon request of the supervisor and/or Human
Resources.
4.5 The performance of the President will be evaluated by the Board of Regents as
outlined in Board of Regent policy.
V. References
5.1 DSU Policy 301: Personnel Definitions
5.2 DSU Policy 325: Probation
5.3 DSU Policy 372: Corrective and Disciplinary Action
5.4 DSU Policy 638: Adjunct & Clinical Faculty
5.5 DSU Policy 641: Faculty Retention, Promotion, and Tenure
5.6 DSU Policy 642: Faculty Evaluations
327 Staff Performance Evaluations Page 4|6
5.7 Utah Board of Regent Policy R209: Evaluation of Presidents
https://higheredutah.org/policies/
VI. Procedures
6.1 Staff evaluation forms are to be completed by the employee and their
supervisor based on the performance of the employee during the defined
evaluation cycle.
6.1.1 Failure of supervisors to complete and/or turn in evaluation forms to
Human Resources will be subjected to disciplinary action as outlined in
DSU Policy 372.
6.2 Evaluation forms are found on the DSU Human Resources webpage and upon
request from Human Resources. Employee and supervisor signatures are
required on the evaluation forms to acknowledge that a face-to-face meeting
was held.
6.2.1 A signature is not construed as agreement with the evaluation.
6.2.2 No alternations or additions will be made to completed evaluation
forms once they are signed and returned to Human Resources.
6.2.3 An employee is entitled to attach a rebuttal and/or explanatory
statement to the evaluation form. Appeals are to be presented in writing
to Human Resources and/or the next higher level supervisor within ten
(10) working days of the face-to-face meeting with their immediate
supervisor.
6.3 Next level supervisors may review evaluation forms for subordinates as
requested or at the request of Human Resources.
6.4 In addition to standard evaluation forms completed for vice presidents and
deans (outlined in Section 3.2), administrative evaluations will be conducted
by the President (for each vice president) and the Provost (for each college
dean) on the timeline outlined in section 4.1.3, using the following guidelines:
6.4.1 Faculty and staff employees will be randomly selected to participate in
the evaluation. Participants can include subordinates, co-workers, as
well as non-employees or constituents as appropriate to the
administrator’s assignment.
6.4.1.1 The President or his/her designee will randomly select between
seven to ten (7-10) individuals to participate on an ad-hoc
administrative evaluation committee. This committee will
327 Staff Performance Evaluations Page 5|6
include at least one VP direct report, two non-direct reports
within the division, and preferably one faculty or staff employee
per campus division. The committee will query both inside and
outside the vice-president’s division for input and will query
non-employees or constituents as appropriate to the employee’s
assignment.
6.4.1.2 The Provost will randomly select between seven to ten (7-10)
individuals to participate on an ad-hoc administrative evaluation
committee. This committee will include at least one department
chair within the college, one staff member within the college, one
representative from the Faculty Senate, and one student within
the college. The committee will query faculty and staff both
inside and outside the division, additional students, and/or non-
employees or constituents as appropriate to the dean’s
assignment.
6.4.2 The evaluation will consist of two parts:
6.4.2.1 A special evaluation form that addresses specific areas such as
communication skills, decision making/judgment,
planning/organizational skills, leadership, problem solving,
human/public relations, etc.
6.4.2.2 Interviews of faculty, staff, and constituents, using evaluative
measurements as determined by the President or Provost.
6.4.3 The committee determines a survey audience and sends out the special
evaluation form to faculty, staff, students, and/or constituents for
completion, as well as schedules interviews to complete. All responses
will be kept confidential and must include the respondent’s name;
anonymous responses will not be considered. The committee submits
all responses and interview information to the President or Provost for
review.
6.4.4 The President or Provost will present the administrative evaluation
responses separately at the time of the annual evaluation meeting with
each vice-president or dean. The evaluated administrator and their
supervisor retain the only copies of the administrator evaluation
responses. As needed, the President or Provost can build a professional
development plan with the vice president or dean as a result of an
administrator evaluation. Such professional development plans can be
kept with the administrator evaluation or turned into Human Resources
327 Staff Performance Evaluations Page 6|6
as part of the standard evaluation forms.
VII. Addenda
7.1 DSU Human Resources webpage: https://humanresources.dixie.edu/. Staff
Evaluation materials are listed under the “employee resources” section.
Policy Owner: Executive Director of Human Resources
Policy Steward: DSU Human Resources, University President
History:
Approved 6/30/94
Revised 5/4/01
Revised 4/30/04
Revised 2018
344 Tuition Waivers for Employees, Retirees, and Dependents Page 1|5
Dixie State University Policy 344 Tuition Waivers for Employees, Retirees, and Dependents
I. Purpose II. Scope
III. Definitions IV. Policy V. References
VI. Procedures VII. Addenda
I. Purpose
1.1 This policy outlines the education benefit (tuition waivers) available as an employment benefit and professional development opportunity for designated University employees, including retired and emeriti employees, their spouses, and their dependents.
II. Scope
2.1 This policy applies to Dixie State University employees that meet specific employment criteria and following proper procedure as defined by this policy. The University complies with IRS tax codes regarding the tuition waiver benefit.
III. Definitions
3.1 Full[A1]-time Employee: meets the definition as set forth in DSU Policy 301: Personnel Definitions. defined for the purpose of this policy as faculty who hold full-time nine-month contract and staff who hold at least a 0.75 FTE contract.
3.2 Spouse: defined for the purpose of this policy as the legally married partner of a full-time employee.
3.3 Dependent: defined for the purpose of this policy as the unmarried biological, step, adopted, or foster child of a full-time employee that is at or under the age of 26.
3.4 Retired or emeriti employee: defined for the purpose of this policy as an employee who left employment with Dixie State University having worked for
344 Tuition Waivers for Employees, Retirees, and Dependents Page 2|5
the University at least four (4) years in a full-time position and having reached eligibility for early or phased retirement (see DSU Policy 359: Early/Phased Retirement) or full retirement age as defined by the Social Security Administration.
3.4.1 Medical Retiree: defined for the purpose of this policy as an employee who left employment with Dixie State University having been full-time but was unable to continue working due to medical reasons and was approved/transitioned to the University’s Long-Term Disability (LTD) benefit for future compensation.
3.5 Adjunct and Part-time Faculty: meets the definition as set forth in DSU Policy 638: Adjunct & Clinical Faculty.
3.6 Regular Fees: those general student fees associated with taking budget-related courses at Dixie State University that support a variety of purposes, such as Athletics, student clubs, student programs, campus technology, buildings, etc. These are fees generally assessed to the standard student population.
3.7 Special Fees: those fees associated with specific courses, such as laboratory fees, field trip, individual instruction, and consumable materials fees.
3.8 Regular[A2] Undergraduate Tuition: the sum of money charged for teaching or instruction at the University each semester, established by the institution and shown within the University’s online catalog (catalog.dixie.edu). Does not include differential tuition nor graduate tuition for Master’s programs, as established by individual programs.
IV. Policy
4.1 The employee tuition waiver applies only to Dixie State University budget-related courses. Unless otherwise specified, no distinction is made between courses taken on a credit or audit basis.
4.1.1 Non-credit, community and continuing education, Short-Term Intensive Training (STIT) including Communication Organization and Leadership Degree Completion, Institute for Continued Learning (ICL), Concurrent Enrollment, Peace Officer Standards Training (POST), English as a Second Language (ESL) courses, Road Scholar courses, and other self-support workshops do not allow for employee tuition or fee waivers.
4.2 The University will waive full[A3] regular undergraduate tuition and will not assess regular fees for full-time employees who elect to take courses at Dixie State University. Special fees are not included in the tuition waiver.
344 Tuition Waivers for Employees, Retirees, and Dependents Page 3|5
4.2.1 Faculty may not take classes during their scheduled class time.
4.2.2 Staff may take one class of up to four credits of coursework per semester during work hours under the following conditions:
4.2.2.1 The course is part of a certificate or degree program and/or will enhance the employee’s skills in a way that benefits the University.
4.2.2.2 The supervisor approves and has arranged for office coverage so that there is no lapse in important services.
4.2.2.3 Approval is given by the applicable Vice President.
4.3 The University will waive full regular undergraduate tuition for spouses and dependents of full-time employees who elect to take courses at Dixie State University, in that they meet the definitions established in this policy. Regular or special fees are not included in the tuition waiver.
4.4 The University will waive regular undergraduate tuition for retired and emeritus employees, their spouses, and their dependents in the same manner as they do for full-time employees, as explained above.
4.4.1 The University will waive regular undergraduate tuition for medical retiree employees, their spouses, and their dependents based on the following factors:
4.4.1.1 Status of dependents is determined based on the effective date of when the employee transferred to LTD payments.
4.4.1.2 If the employee does not meet the criteria for retired or emeriti status as defined in section 3.4 at the time disability payments begin, the University will continue the tuition benefit for a period up to ten (10) years, provided the spouse and dependents meet the other criteria found in this policy.
4.5 The University will waive full regular undergraduate tuition up to three credit hours per academic year for an adjunct and part-time faculty member. Regular or special fees are not included in the tuition waiver.
4.5.1 Only adjunct faculty who teach credit-bearing and non-concurrent enrollment classes are eligible for a tuition waiver.
4.5.2 Tuition will be waived only for a semester in which work for the University is performed.
344 Tuition Waivers for Employees, Retirees, and Dependents Page 4|5
4.6 Should a full-time employee pass away while actively employed by the University, the tuition waiver may continue to be available for the employee’s spouse and dependents who meet the definitions in this policy as follows:
4.6.1 If the employee would have met the criteria for retired or emeriti status as defined in section 3.4 at the time of death, the University will consider the employee as “retired” under this policy for purposes of receiving a tuition waiver benefit.
4.6.2 If the employee did not meet the criteria for retired or emeriti status as defined in section 3.4 at the time of death, the University will continue the tuition benefit for the widow/widower and dependents for a period up to ten (10) years, provided the spouse and dependents meet the other criteria found in this policy.
4.7 Eligibility for tuition waivers is determined based on the first day of classes each semester.
V. References
5.1 DSU Policy 301: Personnel Definitions
5.2 DSU Policy 359: Early/Phased Retirement
5.3 DSU Policy 638: Adjunct & Clinical Faculty
VI. Procedures
6.1 Tuition[A4] Waivers forms are available on the Human Resources webpage. or in the Human Resources office.
6.2 Tuition waivers are granted on a single semester basis.
6.3 Tuition waivers must be granted and filed with Human Resources the Cashier’s Office before the end of the first week of the semester. Without a completed tuition waiver process completed, an employee may be dropped from a class due to unpaid tuition.
6.4 The employee is responsible for completing the tuition waiver process (application and approvals) each semester by the established deadlines. obtaining signatures and returning completed forms to Human Resources for processing. Human Resources will turn in any completed waivers forms to Business Services the Cashier’s Office on or by established deadlines for application to the individual’s student account.
344 Tuition Waivers for Employees, Retirees, and Dependents Page 5|5
VII. Addenda – N/A
Policy Owner: Vice President of Administrative Affairs Policy Steward: Executive Director of Human Resources History: Approved 10/9/98 Revised 9/23/16 Editorial Change 3/2/17 Editorial Change 7/31/17 Revised 2018[A5]
344 Tuition Waivers for Employees, Retirees, and Dependents Page 1|5
Dixie State University Policy 344 Tuition Waivers for Employees,
Retirees, and Dependents
I. Purpose
II. Scope
III. Definitions
IV. Policy
V. References
VI. Procedures
VII. Addenda
I. Purpose
1.1 This policy outlines the education benefit (tuition waivers) available as an
employment benefit and professional development opportunity for designated
University employees, including retired and emeriti employees, their spouses,
and their dependents.
II. Scope
2.1 This policy applies to Dixie State University employees that meet specific
employment criteria and following proper procedure as defined by this policy.
The University complies with IRS tax codes regarding the tuition waiver
benefit.
III. Definitions
3.1 Full-time Employee: meets the definition as set forth in DSU Policy 301:
Personnel Definitions.
3.2 Spouse: defined for the purpose of this policy as the legally married partner of
a full-time employee.
3.3 Dependent: defined for the purpose of this policy as the unmarried biological,
step, adopted, or foster child of a full-time employee that is at or under the age
of 26.
3.4 Retired or emeriti employee: defined for the purpose of this policy as an
employee who left employment with Dixie State University having worked for
the University at least four (4) years in a full-time position and having reached
eligibility for early or phased retirement (see DSU Policy 359: Early/Phased
344 Tuition Waivers for Employees, Retirees, and Dependents Page 2|5
Retirement) or full retirement age as defined by the Social Security
Administration.
3.4.1 Medical Retiree: defined for the purpose of this policy as an employee
who left employment with Dixie State University having been full-time
but was unable to continue working due to medical reasons and was
approved/transitioned to the University’s Long-Term Disability (LTD)
benefit for future compensation.
3.5 Adjunct and Part-time Faculty: meets the definition as set forth in DSU Policy
638: Adjunct & Clinical Faculty.
3.6 Regular Fees: those general student fees associated with taking budget-related
courses at Dixie State University that support a variety of purposes, such as
Athletics, student clubs, student programs, campus technology, buildings, etc.
These are fees generally assessed to the standard student population.
3.7 Special Fees: those fees associated with specific courses, such as laboratory
fees, field trip, individual instruction, and consumable materials fees.
3.8 Regular Undergraduate Tuition: the sum of money charged for teaching or
instruction at the University each semester, established by the institution and
shown within the University’s online catalog (catalog.dixie.edu). Does not
include differential tuition nor graduate tuition for Master’s programs, as
established by individual programs.
IV. Policy
4.1 The employee tuition waiver applies only to Dixie State University budget-
related courses. Unless otherwise specified, no distinction is made between
courses taken on a credit or audit basis.
4.1.1 Non-credit, community and continuing education, Short-Term Intensive
Training (STIT) including Communication Organization and Leadership
Degree Completion, Institute for Continued Learning (ICL), Concurrent
Enrollment, Peace Officer Standards Training (POST), English as a
Second Language (ESL) courses, Road Scholar courses, and other self-
support workshops do not allow for employee tuition or fee waivers.
4.2 The University will waive full regular undergraduate tuition and will not
assess regular fees for full-time employees who elect to take courses at Dixie
State University. Special fees are not included in the tuition waiver.
4.2.1 Faculty may not take classes during their scheduled class time.
344 Tuition Waivers for Employees, Retirees, and Dependents Page 3|5
4.2.2 Staff may take one class of up to four credits of coursework per semester
during work hours under the following conditions:
4.2.2.1 The course is part of a certificate or degree program and/or will
enhance the employee’s skills in a way that benefits the
University.
4.2.2.2 The supervisor approves and has arranged for office coverage so
that there is no lapse in important services.
4.2.2.3 Approval is given by the applicable Vice President.
4.3 The University will waive regular undergraduate tuition for spouses and
dependents of full-time employees who elect to take courses at Dixie State
University, in that they meet the definitions established in this policy. Regular
or special fees are not included in the tuition waiver.
4.4 The University will waive regular undergraduate tuition for retired and
emeritus employees, their spouses, and their dependents in the same manner
as they do for full-time employees, as explained above.
4.4.1 The University will waive regular undergraduate tuition for medical
retiree employees, their spouses, and their dependents based on the
following factors:
4.4.1.1 Status of dependents is determined based on the effective date of
when the employee transferred to LTD payments.
4.4.1.2 If the employee does not meet the criteria for retired or emeriti
status as defined in section 3.4 at the time disability payments
begin, the University will continue the tuition benefit for a period
up to ten (10) years, provided the spouse and dependents meet
the other criteria found in this policy.
4.5 The University will waive regular undergraduate tuition up to three credit
hours per academic year for an adjunct and part-time faculty member. Regular
or special fees are not included in the tuition waiver.
4.5.1 Only adjunct faculty who teach credit-bearing and non-concurrent
enrollment classes are eligible for a tuition waiver.
4.5.2 Tuition will be waived only for a semester in which work for the
University is performed.
4.6 Should a full-time employee pass away while actively employed by the
344 Tuition Waivers for Employees, Retirees, and Dependents Page 4|5
University, the tuition waiver may continue to be available for the employee’s
spouse and dependents who meet the definitions in this policy as follows:
4.6.1 If the employee would have met the criteria for retired or emeriti status
as defined in section 3.4 at the time of death, the University will
consider the employee as “retired” under this policy for purposes of
receiving a tuition waiver benefit.
4.6.2 If the employee did not meet the criteria for retired or emeriti status as
defined in section 3.4 at the time of death, the University will continue
the tuition benefit for the widow/widower and dependents for a period
up to ten (10) years, provided the spouse and dependents meet the other
criteria found in this policy.
4.7 Eligibility for tuition waivers is determined based on the first day of classes
each semester.
V. References
5.1 DSU Policy 301: Personnel Definitions
5.2 DSU Policy 359: Early/Phased Retirement
5.3 DSU Policy 638: Adjunct & Clinical Faculty
VI. Procedures
6.1 Tuition Waivers are available on the Human Resources webpage.
6.2 Tuition waivers are granted on a single semester basis.
6.3 Tuition waivers must be granted and filed with Human Resources before the
end of the first week of the semester. Without a completed tuition waiver, an
employee may be dropped from a class due to unpaid tuition.
6.4 The employee is responsible for completing the tuition waiver process
(application and approvals) each semester by the established deadlines.
Human Resources will turn in any completed waivers to Business Services on
or by established deadlines for application to the individual’s student account.
VII. Addenda – N/A
Policy Owner: Vice President of Administrative Affairs
Policy Steward: Executive Director of Human Resources
344 Tuition Waivers for Employees, Retirees, and Dependents Page 5|5
History:
Approved 10/9/98
Revised 9/23/16
Revised 2018
[#] General Mail Page 1|7
Dixie State University Policy 444 General Mail & Freight
Shipping/ Receiving
I. Purpose II. Scope
III. Definitions IV. Policy V. References
VI. Procedures VII. Addenda
I. Purpose
1.1 To provide policy on Dixie State University’s general mail services and incoming and outgoing freight.
II. Scope: N/A
III. Definitions:
3.1 Bulk-mail permit: A permit issued by the U.S. Post Office for non-profit organizations that allows University departments to send bulk (large) mailings at a reduced rate.
3.2 Freight: Any large, oversized, and/or heavy item transported by freight companies.
3.3 General mail: A type of mail that may include postcards, letters, envelopes, small packages, and bulk mailings.
3.4 Inter-campus mail: Mail that is circulated between campus departments. Inter-campus mail is not meant for public distribution through the U.S. Post Office.
3.5 Mail Services: A department on campus that collects, processes, and distributes mail, freight, and inter-campus mail.
3.5.1 Mail Services is not a branch of the U.S. Postal Service. The U.S. Postal Service considers incoming mail to have been delivered to the addressee when it is delivered to Mail Services. Outgoing mail becomes U.S mail upon delivery by Mail Services to the U.S. Post Office.
[#] General Mail Page 2|7
IV. Policy
4.1 Dixie State University Mail Services is responsible for shipping, receiving, and distributing general mail, freight, and inter-campus mail for the University.
4.1.1 Mail Services is closed weekends and on all holidays.
4.2 University colleges, departments, programs, and divisions may use the bulk-mail permit for University business purposes.
4.3 Personal mail and/or freight is not allowed to be shipped to or received by Dixie State University’s Mail Services. The following exceptions apply:
4.3.1 General mail and/or freight sent to University student housing
4.3.2 General mail and/or freight sent to Auxiliary Services housing.
4.4 Mail Services employees may open and/or inspect all incoming, outgoing, or special delivery mail.
V. References: N/A
VI. Procedures: N/A
VII. Addenda: N/A
Policy Owner: Vice President of Administrative Affairs Policy Steward: Executive Director of Facility Management History: Approved 11/15/96 Revised Spring 2018
VIII. Purpose
8.1 To outline a central mail and shipping and receiving policy to guide Dixie State University personnel as to with appropriate procedures, methods and services of the Mail Services Department.
8.2 General Services: the mail service is established to distribute incoming mail, to collect and process outgoing mail, and to collect and distribute interdepartmental mail.
[#] General Mail Page 3|7
IX. U.S. Postal Service Affiliation
9.1 The campus mail service is not a branch of the U.S. Postal Service. The U.S. Postal Service considers incoming mail to have been delivered to the addressee when it is delivered to Mail Service, and outgoing mail becomes U.S. Mail upon delivery by Mail Service to the U.S. Post Office.
X. Personal Mail
10.1 The handling of personal mail is done as a convenience by Mail Service. All personal mail must be sealed and the proper postage affixed. Using Mail Service for personal business is strongly discouraged.
10.1.1 The handling of personal mail for the patrons of the residence halls, conference center and bookstore is within the scope of services provided by Mail Services.
10.1.2 Parcel post packages. (Policy 445 Shipping/Receiving).
XI. Mail Delivery
11.1 Each building or academic division is provided with a central mail location. Someone within the department or division is to be assigned by the Division Dean the responsibility to receive and distribute incoming mail. Mail Services shall be informed of the designated person. Incoming and outgoing mail service is provided once daily except for the Administration Bldg. (See Appendix)
XII. Outgoing Mail & Identification
12.1 All outgoing mail must show the sender, department, and proper 6 digit account number in the upper left hand corner.
12.2 Standard University envelopes are to be used.
12.3 Normally, University letter envelopes should not be sealed or have postage affixed.
12.4 On-campus envelopes can be sealed if the contents are of a personal nature, such as a letter from the Human Resource Department or Payroll. Sealed envelopes may be investigated by the Mail Service unless other explanation is attached such as "checks enclosed"
12.5 Envelopes larger than letter size must be closed and sealed.
[#] General Mail Page 4|7
12.6 Only University envelopes or flyers with the six digit account will be allowed to pass through the postage meter.
XIII. Bulk Mailing
13.1 Dixie State University is authorized to send large mailings at standard bulk rates under specific conditions.
13.2 Only Dixie State University departments or organizations may use the bulk mail permit. No other persons, organizations or associations may use the college permit.
13.3 The mailings may not include non-college information or solicitations.
XIV. Bulk Mailing Preparation
14.1 Bulk mailings are to be addressed, presorted and bundled by the originating department.
14.2 Mail services will originate paperwork, apply postage, sack, tray, label and deliver to the post office.
14.3 Large bulk mailings should have the permit printed directly on the envelope.
14.4 Bulk mailing procedures may be obtained from mail services.
XV. Outgoing Mail Deadline
15.1 Mail requiring postage must be to the Mail Services no later than 1:00 p.m.
XVI. Weekend and Holiday Service
16.1 The Mail Services Department is closed on weekends and on all holidays.
XVII. Inter-Campus Mail
17.1 All campus mail should be placed in provided inter-campus mail envelopes with the receiving person and building clearly identified.
XVIII. Inter-Campus Wide Mailings
18.1 Campus-wide mailings such as memoranda, flyers or handouts for all faculty and staff should have an appropriate number of copies placed in a campus mailer for each division or building, and identified for delivery.
[#] General Mail Page 5|7
XIX. Charges and Billings
19.1 Each department is billed monthly for a portion of the actual postage by budget account. The average charge back for each account is 20-30% of the actual cost of postage.
XX. Cash Transactions
20.1 Stamps are not available from Mail Services. Money is not to be affixed to personal mail. Personal checks cannot be accepted at the mail services.
XXI. Confidentiality
21.1 Mail handled by Mail Services shall be kept confidential to the extent reasonably possible, subject to need to enforce Dixie State University policies.
XXII. Attachment A
[#] General Mail Page 6|7
DELIVERY LOCATION RESPONSIBLE POSITION (See 6.0)
Administration Building South President
Administration Building North Executive Director of Business Affairs
Financial Aids Office Department Director
Dixie Center Office Center Director
Continuing Education Building Division Dean
Gymnasium Department Chair
Graff Fine Arts Center Department Chair
Family & Consumer Science/Health Building
Department Chair
Library Director of Library
Vice President of Student Services Office
Vice President of Student Services
Book Store Bookstore Manager
Registration Office, SSC Registrar
School Relations Department Director
Cafeteria Office, SSC Director of Food Services/Student Center
Browning Building ASC Manager
Science Building Department Chair
Housing Office Housing Director
McDonald Building Department Chair
Jennings Trades and Industries Building
Department Chair
Maintenance Building Executive Director of Plant and Planning
Dixie State College Conference Center
Director of Conferences and Workshops
Udvar-Hazy Business Building Division Dean
[#] General Mail Page 1|2
Dixie State University Policy 444 General Mail & Freight
Shipping/ Receiving
I. Purpose
II. Scope
III. Definitions
IV. Policy
V. References
VI. Procedures
VII. Addenda
I. Purpose
1.1 To provide policy on Dixie State University’s general mail services and
incoming and outgoing freight.
II. Scope: N/A
III. Definitions:
3.1 Bulk-mail permit: A permit issued by the U.S. Post Office for non-profit
organizations that allows University departments to send bulk (large) mailings
at a reduced rate.
3.2 Freight: Any large, oversized, and/or heavy item transported by freight
companies.
3.3 General mail: A type of mail that may include postcards, letters, envelopes,
small packages, and bulk mailings.
3.4 Inter-campus mail: Mail that is circulated between campus departments. Inter-
campus mail is not meant for public distribution through the U.S. Post Office.
3.5 Mail Services: A department on campus that collects, processes, and
distributes mail, freight, and inter-campus mail.
3.5.1 Mail Services is not a branch of the U.S. Postal Service. The U.S. Postal
Service considers incoming mail to have been delivered to the addressee
when it is delivered to Mail Services. Outgoing mail becomes U.S mail
upon delivery by Mail Services to the U.S. Post Office.
[#] General Mail Page 2|2
IV. Policy
4.1 Dixie State University Mail Services is responsible for shipping, receiving, and
distributing general mail, freight, and inter-campus mail for the University.
4.1.1 Mail Services is closed weekends and on all holidays.
4.2 University colleges, departments, programs, and divisions may use the bulk-
mail permit for University business purposes.
4.3 Personal mail and/or freight is not allowed to be shipped to or received by
Dixie State University’s Mail Services. The following exceptions apply:
4.3.1 General mail and/or freight sent to University student housing
4.3.2 General mail and/or freight sent to Auxiliary Services housing.
4.4 Mail Services employees may open and/or inspect all incoming, outgoing, or
special delivery mail.
V. References: N/A
VI. Procedures: N/A
VII. Addenda: N/A
Policy Owner: Vice President of Administrative Affairs
Policy Steward: Executive Director of Facility Management
History:
Approved 11/15/96
Revised Spring 2018
445 Shipping/Receiving Page 1|4
Dixie State University Policy 445 Shipping/Receiving
I. Purpose
1.1 To outline a central parcel and freight shipping / receiving policy to guide Dixie State University personnel with appropriate procedures, methods, claims and services used or provided by the Campus Mail Services Department.
II. Definitions
2.1 Parcel Services: Organizations such as UPS, Federal Express, Airborne Express and the United States Post Office which are in the business of transporting and delivering small packages or parcels that weigh no more than 70 pounds.
2.1.1 Parcels: Small packages which are shipped by parcel services.
2.2 Freight: Packages, containers, pallets, cases or other items which are normally over 70 pounds and would be shipped on commercial carriers such as Utah/Wyoming Freight, DATS Trucking, Yellow Freight, or similar trucking companies.
III. General Services
3.1 Campus Mail Services is responsible for the shipping, receiving, and distribution of incoming and outgoing parcels and freight for Dixie State University.
IV. Personal Freight
4.1 No personal freight shall be handled by Campus Mail Services.
4.2 Items sent to University Resident Halls and guests of the Conference Center shall be considered University business.
V. Freight Deliveries
5.1 Freight is received weekdays at central receiving from 8:00 AM - 12:00 noon and 1:00 PM - 4:00 PM.
5.2 Freight is delivered the day received when at all possible. If this is not possible, delivery will be made the next working day.
5.3 Direct deliveries to the University Bookstore and Food Services are
445 Shipping/Receiving Page 2|4
encouraged.
VI. Parcel Deliveries
6.1 Express/Priority items or parcel post are delivered the same day as received.
6.2 Fed Ex, Airborne, Roadway Packaging Systems, and UPS are received daily according to their own schedule.
6.3 Parcel Post and UPS articles are delivered the same day as they are received when at all possible. Otherwise, they will be delivered the next working day.
VII. Delivery Inspection
7.1 Campus Mail Services will inspect all shipments for obvious surface damage, irregularities, or other discrepancies.
7.2 The requisitioning department is ultimately responsible for the acceptance of the merchandise and should report immediately any damage, irregularity, nonconformity with specifications, or other discrepancies to the Purchasing Department.
VIII. Delivery & Distribution
8.1 After receiving and inspecting purchased materials, Campus Mail Services will transport the items to the appropriate delivery point and record delivery locations and dates on the corresponding receiving documents.
IX. Department Notification of Damage
9.1 Written notification of damage or irregularity should be given within 10 days to the Purchasing Department and should include the following information: Vendor name, purchase order number, date received, item or items damaged, condition of package upon receipt, and location of package.
X. Damaged Materials
10.1 All damaged materials should be preserved in the condition in which they are received and must be kept in the original shipping containers until instructions for disposal are received from the Purchasing Department. Compliance with this is extremely important because in most instances, an inspection by the carrier’s representative is required before a claim settlement will be made.
10.2 Failure to report damaged shipments before (10) days have expired may forfeit the right of the University to file claims against the carrier. Immediate
445 Shipping/Receiving Page 3|4
notification will facilitate filing a claim within the deadline period.
10.3 It is the responsibility of the Purchasing Department to arrange for the filing of all claims for damaged materials as well as to initiate requests for replacement shipments.
10.4 Damaged Materials Return: the return of supplies or materials to the vendor, whether due to damage or other reasons, should be arranged through the Purchasing Department to assure that appropriate credit is received.
XI. Charges and Billings
11.1 Each department is billed for postage, UPS charges, freight, and insurance charges by budget account.
11.2 Charges are encumbered through the FRS system at the time of purchase order origination.
11.3 When items are received, Campus Mail Services will approve the purchase order for payment. No further approval is necessary in the invoice payment process.
XII. Outgoing Parcel Preparation & Identification
12.1 The sending department is responsible for preparing the package and labeling.
12.2 Campus Mail Services can assist the sender if there are questions regarding appropriate packaging or labeling.
12.3 All outgoing parcels must contain the following information: receiver name and address, the sender, department, and 6 digit budget account code.
XIII. Freight Preparation
13.1 The sending department is responsible for preparing the item to be shipped.
13.2 Campus Mail Services can assist the sender if there are questions regarding boxing, crating, and labeling.
13.3 All items to be shipped will be picked up by the freight company at the loading dock.
XIV. Charges and Billings
14.1 Each department is billed for postage, parcel service charges, or freight charges by budget account. Charges are made through the FRS system at the time of
445 Shipping/Receiving Page 4|4
shipping. The sending department is billed for the total cost of freight and any insurance requested.
14.2 No cash transactions will be accepted.
XV. Weekend and Holiday Service
15.1 Campus Mail Services is closed on weekends and on all official holidays.
Policy Owner: Administrative Services, VP History: Approved 1/10/97
[#] Key Policy Page 1|5
Dixie State University Policy 446 Key Policy New Title: Key and Access Control
I. Purpose II. Scope
III. Definitions IV. Policy V. References
VI. Procedures VII. Addenda
I. Purpose
1.1 To provide policy for key control, electronic access control, and the issuing and record keeping of University keys and building access.
II. Scope
2.1 This policy applies to all facilities, students, faculty, staff, individuals, departments, and auxiliaries of the University to whom University access is issued.
2.1.1 Student Housing will maintain a separate key control and management policy.
III. Definitions
3.1 Access Card – An ID card that allows card holders to access a specific building and/or specific areas within buildings. Access is granted through supervisors and/or next level supervisors, depending on the access type and area of request.
3.2 ID Card - A plastic card containing a photo of the owner on the front with a microchip or magnetic strip on the back. The microchip or magnetic strip contains encoded data that is read by passing the card through and/or over an electronic device. University ID Cards may be used for multiple purposes, including identification, building access, and other campus-based services.
3.3 Key – A metal device that is used to operate a lock.
3.4 Re-coring- The process of re-keying locks by installing a different core.
[#] Key Policy Page 2|5
1.1 Four (4) Types of Keys are Utilized at Dixie State University:
1.1.1 Type A-Keys for individual offices, classrooms, laboratories, etc.
1.1.1.1 Type B-Keys for the outside doors of individual buildings.
1.1.1.2 Type C-Master keys for individual buildings.
1.1.1.3 Type D-Grand Master Key.
1.2 Type A and Type B keys are to be issued to full and part time Faculty and Staff employees based upon job need criteria as established by individual Department Chairman or Directors, with the approval of the appropriate Dean or Executive Director.
1.3 It is expected that each member of the Faculty and Staff will be issued those keys, but only those keys, that are essential to the conduct of his or her job responsibilities.
1.4 Type C keys will be issued to Faculty or Staff designated by the Department Chairman or directors and approved by the appropriate Dean or Executive Director for each major building of the University for the purpose of providing access to all but restricted parts of that building.
1.5 Type D keys will be issued to the President, Vice Presidents, Division Deans, Chief of Security, Executive Director of Physical Plant, Director of Plant Facilities, Director of Plant Services, Key manager and other persons who are specifically designated by Vice Presidents and approved by the President.
IV. Policy
4.1 Faculty, staff, and students will only be issued access to areas that are essential to his or her job responsibilities.
4.2 Requests for Keys, Access Cards, and ID Cards:
4.2.1 Requests for keys, access cards, and ID cards shall come from the departments through the automated key request system. All keys and cards will be issued through the department from which they have been requested. The appropriate signature (s) or electronic approval (s) must be obtained.
4.2.2 The use of any University issued key, access card, or ID card is the responsibility of the employee to whom it is issued. which the key access is issued. It is understood that the key or access card is only to be used by the issued holder, and that they will not make it available to
[#] Key Policy Page 3|5
anyone else.
4.3 Key Transfers: For security, safety, accessibility, and accurate record keeping, the transfer of keys and/or access cards directly from one person to another person is prohibited.
4.4 Returning of Keys and/or Terminating Employees: Upon termination of employment, departing employees must return all keys, access cards, and ID cards to the Human Resources Office.
4.5 Internal Department Transfers: Employees transferring from one department to another are REQUIRED to:
4.5.1 Return currently issued keys and/or access cards to Facility Management and submit a request via the key request system for new keys, and/or access to the new location (s).
4.5.2 Notify Facilities Management that their access needs have changed.
4.6 Lost Keys:
4.6.1 Report lost keys, access cards, and/or ID cards immediately to Facility Management
4.6.1.1 Theft, or any other loss caused by failing to report lost or misplaced keys and/or access cards shall be the sole responsibility of the individual and his/her department.
4.6.1.2 Re-coring of doors and the reissuance of replacement keys due to lost or missing keys is the financial responsibility of the issuing department.
4.7 Key Duplication
4.7.1 Keys to campus facilities are the sole property of Dixie State University and will be duplicated only by Facility Management or a designated representative.
4.7.2 Any individual who duplicates a key or requests that a key be duplicated in any business establishment or at any place, or alters a key to fit any other lock will receive disciplinary action.
4.8 Key Audits
4.8.1 Records of all issued keys and access cards are maintained by Facility
[#] Key Policy Page 4|5
Management. To maintain accuracy of the records, periodic key and access card audits will be conducted. All employees are required to participate in the key audits.
4.8.2 All keys issued to full and part time Faculty and Staff are listed and filed according to the individual’s department.
4.8.3 Annually, a listing of keys issued to employees of a department will be provided to the department chairman or director for inventory. Results of that inventory will be reported to the physical plant office for records corrections.
4.9 Opening and Securing Buildings
4.9.1 Main doors to University buildings will be opened weekday mornings before classes begin.by custodial personnel by 7:00 a.m. and security checked by Security personnel after 10:00 p.m.
4.9.2 Except for the Student Center, after scheduled hours utilization of University facilities is restricted to Faculty and Staff members, only for access to offices, classrooms, and laboratories for which they have been issued keys.
4.10 Special Access to Facilities
4.10.1 After hours utilization of University facilities is restricted to faculty, staff, and students who have been issued a key and/or an access card.
4.10.1.1 If a faculty or staff member should require after-hours access to a University facility for which he or she has not been issued a key and/or access card, access can be obtained by filling out a request through the automated key request system and selecting temporary access.
4.10.2 If a faculty or staff member should require afterhours access to a University facility for which he or she has not been issued a key and/or for which arrangements have not been made through the appropriate Department Chairman for evening custodial assistance, that person must contact the appropriate Department for assistance.
4.10.3 University security personnel do not routinely provide building access. In an emergency, Security will be responsible for confirming the need, allowing the access, logging the event, and preparing the necessary reports.
[#] Key Policy Page 5|5
4.10.4 Security may be paged after hours by calling 642-6563.
4.11 Security
4.11.1 Any lock or access control system to be installed, removed, or changed will be approved and completed by Facility Management.
4.11.2 Security of University facilities and safety regulations will take priority over individual desires for access or convenience.
4.12 Security of Facilities
4.12.1 The last instructor using any room each day will be responsible for locking the door (s) to that room and securing the window (s) where appropriate.
4.12.2 All University personnel will assume personal responsibility for turning off lights and locking doors in their assigned areas and buildings.
V. References
5.1 N/A
VI. Procedures
6.1 N/A
VII. Addenda
7.1 N/A
Policy Owner: Vice President of Administrative Affairs Policy Steward: Executive Director of Facility Management History: Approved 01/20/98 Revised Spring 2018
[#] Key and Access Control Page 1|4
Dixie State University Policy 446 Key and Access Control
I. Purpose
II. Scope
III. Definitions
IV. Policy
V. References
VI. Procedures
VII. Addenda
I. Purpose
1.1 To provide policy for key control, electronic access control, and the issuing and
record keeping of University keys and building access.
II. Scope
2.1 This policy applies to all facilities, students, faculty, staff, individuals,
departments, and auxiliaries of the University to whom University access is
issued.
2.1.1 Student Housing will maintain a separate key control and management
policy.
III. Definitions
3.1 Access Card: An ID card that allows card holders to access a specific building
and/or specific areas within buildings. Access is granted through supervisors
and/or next level supervisors, depending on the access type and area of
request.
3.2 ID Card: A plastic card containing a photo of the owner on the front with a
microchip or magnetic strip on the back. The microchip or magnetic strip
contains encoded data that is read by passing the card through and/or over an
electronic device. University ID Cards may be used for multiple purposes,
including identification, building access, and other campus-based services.
3.3 Key: A metal device that is used to operate a lock.
3.4 Re-coring: The process of re-keying locks by installing a different core.
[#] Key and Access Control Page 2|4
IV. Policy
4.1 Faculty, staff, and students will only be issued access to areas that are essential
to his or her job responsibilities.
4.2 Requests for Keys, Access Cards, and ID Cards:
4.2.1 Requests for keys, access cards, and ID cards shall come from the
departments through the automated key request system. All keys and
cards will be issued through the department from which they have been
requested. The appropriate signature (s) or electronic approval (s) must
be obtained.
4.2.2 The use of any University issued key, access card, or ID card is the
responsibility of the employee to whom it is issued. which the key
access is issued. It is understood that the key or access card is only to be
used by the issued holder, and that they will not make it available to
anyone else.
4.3 Key Transfers: For security, safety, accessibility, and accurate record keeping,
the transfer of keys and/or access cards directly from one person to another
person is prohibited.
4.4 Returning of Keys and/or Terminating Employees: Upon termination of
employment, departing employees must return all keys, access cards, and ID
cards to the Human Resources Office.
4.5 Internal Department Transfers: Employees transferring from one department
to another are REQUIRED to:
4.5.1 Return currently issued keys and/or access cards to Facility
Management and submit a request via the key request system for new
keys, and/or access to the new location (s).
4.6 Lost Keys:
4.6.1 Report lost keys, access cards, and/or ID cards immediately to Facility
Management
4.6.1.1 Theft, or any other loss caused by failing to report lost or
misplaced keys and/or access cards shall be the sole
responsibility of the individual and his/her department.
4.6.1.2 Re-coring of doors and the reissuance of replacement keys due to
lost or missing keys is the financial responsibility of the issuing
[#] Key and Access Control Page 3|4
department.
4.7 Key Duplication
4.7.1 Keys to campus facilities are the sole property of Dixie State University
and will be duplicated only by Facility Management or a designated
representative.
4.7.2 Any individual who duplicates a key or requests that a key be
duplicated in any business establishment or at any place, or alters a key
to fit any other lock will receive disciplinary action.
4.8 Key Audits
4.8.1 Records of all issued keys and access cards are maintained by Facility
Management. To maintain accuracy of the records, periodic key and
access card audits will be conducted. All employees are required to
participate in the key audits.
4.9 Opening and Securing Buildings
4.9.1 Main doors to University buildings will be opened weekday mornings
before classes begin.
4.10 Special Access to Facilities
4.10.1 After hours utilization of University facilities is restricted to faculty,
staff, and students who have been issued a key and/or an access card.
4.10.1.1 If a faculty or staff member should require after-hours access to a
University facility for which he or she has not been issued a key
and/or access card, access can be obtained by filling out a request
through the automated key request system and selecting
temporary access.
4.10.2 University security personnel do not routinely provide building access.
In an emergency, Security will be responsible for confirming the need,
allowing the access, logging the event, and preparing the necessary
reports.
4.11 Security
4.11.1 Any lock or access control system to be installed, removed, or changed
will be approved and completed by Facility Management.
[#] Key and Access Control Page 4|4
4.11.2 Security of University facilities and safety regulations will take priority
over individual desires for access or convenience.
V. References
5.1 N/A
VI. Procedures
6.1 N/A
VII. Addenda
7.1 N/A
Policy Owner: Vice President of Administrative Affairs
Policy Steward: Executive Director of Facility Management
History:
Approved 01/20/98
Revised Spring 2018
448 Use of Snow/Dolowitz Cabin Page 1|4
Dixie State University Policy 448 Use of Snow/Dolowitz Cabin
I. Purpose II. Scope
III. Definitions IV. Policy V. References
VI. Procedures VII. Addenda
I. Purpose
1.1 To establish policy for the use of Dixie State University’s Snow/Dolowitz Cabin, located in Pine Valley, Utah.
1.2 To outline Dixie State University Guidelines regarding the use of the Pine Valley Cabin.
II. Scope
2.1 This policy applies to all University and Non-university groups using the Snow/Dolowitz Cabin.
2.2 Scheduling of the cabin will be handled by the Campus Services Department.
III. Definitions N/A
IV. Policy
4.1 Permission to use the facility does not imply endorsement, sponsorship, or support by the University, of the views, opinions, or programs of the users or speakers.
4.2 Activities shall in no way violate the purposes, property, policies, procedures, or regulations of the University or federal and state laws. All organizations are expected to follow the policies and procedures governing this facility and grounds when being used.
4.3 University sanctioned functions take precedence over private family use.
4.4 Those eligible to rent the cabin are University groups, departments, clubs, and full-time and permanent part-time faculty and staff.
448 Use of Snow/Dolowitz Cabin Page 2|4
4.4.1 The employee eligible renter (s) (see 4.4) renting the facility must be in attendance during the entire event rental period.
4.4.1.1 Use is limited to immediate family (employee, children, and parents). The employee must be in attendance with the family.
4.4.2 An employee may reserve the cabin up to two times per year for personal use (maximum of four days/three nights per reservation).
4.4.3 An employee may reserve the cabin for a specific holiday once every three years.
4.4.4 Reservations are made for the year starting each January. See website information and procedures.
4.5 Full time and regular part time hourly staff Dixie State University employees and their families may reserve the cabin.
4.6 Deposit and Rental Fee
4.6.1 A deposit is required to be paid before the reservation is made official. The reservation deposit may be refunded if a timely notification of cancellation is made or if the caretakers certify the cabin was left in an acceptable condition.
4.6.2 A prepaid rental fee will be charged for use of the facility. Fees are based on type of event being held.
4.7 A fee will be charged for the use of the cabin. This fee is determined by the Administration. See fee schedule available at Campus Services.
4.8 A deposit will be required for non campus use. The deposit will be refunded only upon timely notification of cancellation and if the caretakers certify the cabin was left in acceptable condition.
4.9 The number of automobiles allowed on the exterior premises will be limited to eight.
4.10 Priority Scheduling
4.10.1 Dixie State University events and student organizations are afforded the privilege of having first priority in scheduling reservations.
4.10.2 Reservations must be submitted by May 31, for events scheduled to occur in the forthcoming academic year (Fall, Spring, and Summer
448 Use of Snow/Dolowitz Cabin Page 3|4
semesters).
4.10.2.1 After May 31, all requests will be granted on a first-come, first-serve basis. The following groups are given scheduling priority:
4.10.2.1.1 Priority One: Recognized student organizations and DSU events.
4.10.2.1.2 Priority Two: DSU faculty and staff
4.10.2.2 While reservations can may be submitted for the upcoming year prior to the May 31 deadline, these requests may be considered on a first come, first serve basis, after student organizations and DSU event requests (submitted by May 31) have been considered.
4.10.2.3 Exceptions to this priority system are as follows:
4.10.2.3.1 A once a year reservation for the family of the donor.
4.10.2.3.2 Conferences and meetings that require more than a year to plan in order to secure speakers and/or correspond with circuit events hosted in conjunction with other entities.
4.10.2.3.3 Administration events (typically, those with some urgency).
4.10.2.3.4 If granting an exception creates a conflict for a scheduled event, every effort will be made to notify the scheduling party as soon as possible.
4.11 Subleasing, subletting, or charging any type of fee for any event is prohibited.
4.12 Outdoor camping and the use of tents, camp trailers, motorhomes, etc. is prohibited.
4.13 Institutional funds may not be expended for non-campus use of the cabin.
4.14 The University reserves the right to amend or revise this policy at its discretion.
V. References N/A VI. Procedures N/A
VII. Addenda N/A
Policy Owner: Vice President of Administrative Affairs
448 Use of Snow/Dolowitz Cabin Page 4|4
Policy Steward: Executive Director of Facility Management and Executive Director of Events Services and Risk Management History: Approved 03/16/00 Revised 09/27/02 Revised 10/5/06 Revised spring 2018
448 Use of Snow/Dolowitz Cabin Page 1|3
Dixie State University Policy 448 Use of Snow/Dolowitz Cabin
I. Purpose
II. Scope
III. Definitions
IV. Policy
V. References
VI. Procedures
VII. Addenda
I. Purpose
1.1 To establish policy for the use of Dixie State University’s Snow/Dolowitz
Cabin, located in Pine Valley, Utah.
II. Scope
2.1 This policy applies to all University and Non-university groups using the
Snow/Dolowitz Cabin.
III. Definitions N/A
IV. Policy
4.1 Permission to use the facility does not imply endorsement, sponsorship, or
support by the University, of the views, opinions, or programs of the users or
speakers.
4.2 Activities shall in no way violate the purposes, property, policies, procedures,
or regulations of the University or federal and state laws. All organizations are
expected to follow the policies and procedures governing this facility and
grounds when being used.
4.3 Those eligible to rent the cabin are University groups, departments, clubs, and
full-time and permanent part-time faculty and staff.
4.3.1 The eligible renter (s) (see 4.4) renting the facility must be in attendance
during the entire event rental period.
4.3.2 An employee may reserve the cabin up to two times per year for
personal use (maximum of four days/three nights per reservation).
448 Use of Snow/Dolowitz Cabin Page 2|3
4.3.3 An employee may reserve the cabin for a specific holiday once every
three years.
4.4 Deposit and Rental Fee
4.4.1 A deposit is required to be paid before the reservation is made official.
The reservation deposit may be refunded if a timely notification of
cancellation is made or if the caretakers certify the cabin was left in an
acceptable condition.
4.4.2 A prepaid rental fee will be charged for use of the facility. Fees are
based on type of event being held.
4.5 Priority Scheduling
4.5.1 Dixie State University events and student organizations are afforded the
privilege of having first priority in scheduling reservations.
4.5.2 Reservations must be submitted by May 31, for events scheduled to
occur in the forthcoming academic year (Fall, Spring, and Summer
semesters).
4.5.2.1 After May 31, all requests will be granted on a first-come, first-
serve basis. The following groups are given scheduling priority:
4.5.2.1.1 Priority One: Recognized student organizations and DSU
events.
4.5.2.1.2 Priority Two: DSU faculty and staff
4.5.2.2 While reservations can may be submitted for the upcoming year
prior to the May 31 deadline, these requests may be considered
on a first come, first serve basis, after student organizations and
DSU event requests (submitted by May 31) have been considered.
4.5.2.3 Exceptions to this priority system are as follows:
4.5.2.3.1 A once a year reservation for the family of the donor.
4.5.2.3.2 Conferences and meetings that require more than a year to
plan in order to secure speakers and/or correspond with
circuit events hosted in conjunction with other entities.
4.5.2.3.3 Administration events (typically, those with some
urgency).
448 Use of Snow/Dolowitz Cabin Page 3|3
4.5.2.3.4 If granting an exception creates a conflict for a scheduled
event, every effort will be made to notify the scheduling
party as soon as possible.
4.6 Subleasing, subletting, or charging any type of fee for any event is prohibited.
4.7 Outdoor camping and the use of tents, camp trailers, motorhomes, etc. is
prohibited.
4.8 Institutional funds may not be expended for non-campus use of the cabin.
V. References N/A
VI. Procedures N/A
VII. Addenda N/A
Policy Owner: Vice President of Administrative Affairs
Policy Steward: Executive Director of Facility Management and Executive Director of
Events Services and Risk Management
History:
Approved 03/16/00
Revised 09/27/02
Revised 10/5/06
Revised spring 2018
505 Financial Aid, Scholarships, and Waivers Page 1|5
Dixie State University Policy 505 Financial Aid, Scholarships, and Waivers
I. Purpose II. Scope
III. Definitions IV. Policy V. References
VI. Procedures VII. Addenda
I. Purpose
1.1 To outline the various scholarship and waiver programs available to students of Dixie State University, outside of those available to DSU faculty, staff, and their dependents as outlined in DSU Policy 344: Tuition Waivers for Employees, Retirees, and Dependents.
II. Scope
2.1 Scholarship programs at Dixie State University encompass awards for academic preparedness, talent, financial need, and other areas.
2.2 Coordination and disbursement of institutional aid, scholarships, and waivers are handled by the Financial Aid Office.
III. Definitions
3.1 Institutional Aid: includes endowment funds, state-authorized tuition waivers, and other funds set aside by the University and designated by the University for use towards financial aid opportunities for students.
3.2 State-Authorized Tuition Waivers: these are academic, talent and performance based waivers that have no funds to transfer. They are waivers designed to reduce regular tuition for a recipient for the amount of the waiver.
3.3 Scholarships: includes any departmental, community, private and endowment funds that are supported by cash accounts, donations, or endowments.
3.4 Endowment Funds: cash accounts set up that allow the interest to be spent to support private scholarships.
505 Financial Aid, Scholarships, and Waivers Page 2|5
3.5 FAFSA: defined as Free Application for Federal Student Aid as sponsored and coordinated by the U.S. Department of Education. Federal & State financial aid may include grants, loans and work-study funds, the eligibility of which is determined by the completed and verified FAFSA.
3.6 Regular[A1] Undergraduate Tuition: the sum of money charged for teaching or instruction at the University each semester, established by the institution and shown within the University’s online catalog (catalog.dixie.edu). Does not include differential tuition nor graduate tuition for Master’s programs, as established by individual programs.
IV. Policy
4.1 Institutional Aid
4.1.1 Institutional Aid for academic preparedness will be awarded at the time of admissions based upon student academic preparation and other factors as determined by the Financial Aid Office.
4.1.2 Institutional aid for talent and leadership will be awarded based on departmental recruitment and student application of assistance through the appropriate application process.
4.1.3 Institutional aid for needy students will be awarded on an individual basis, generally to students who have documented need through the completion of their FAFSA.
4.2 Criteria for awarding academic scholarships will be established on a yearly basis and are dependent upon scholarship resources. The Financial Aid Office posts available scholarship opportunities through their webpage.
4.2.1 Students who do not qualify for an academic scholarship at entrance may earn an academic scholarship as a continuing student if their performance merits such an award and funds are available. The Financial Aid Office will accept applications on an annual basis.
4.3 Talent Scholarships
4.3.1 Talent scholarships are usually determined by departmental standards and processes, such as departmental scholarship committees or left to the discretion of select faculty members.
4.3.2 Talent scholarships vary in amount and have different restrictions from one department to another.
505 Financial Aid, Scholarships, and Waivers Page 3|5
4.3.3 Talent scholarship recipients must complete a minimum of 12 units of credit each semester.
4.3.4 Talent scholarship recipients whose cumulative grade point average falls below the 2.00 requirement will lose their talent award.
4.4 Extra-Curricular, Student Government, and Student Organization Scholarships
4.4.1 It is noted that it is a privilege, rather than a right, to participate in these programs at Dixie State University.
4.4.2 Undergraduate students participating in extra-curricular programs, student government, and other student organizations must not fall below their assigned minimum semester and cumulative grade point average to maintain scholarship status. Specific scholarship guidelines are outlined by the supervising organization.
4.4.2.1 Student Government (DSUSA) must pass 12 credits per semester and pass those with a minimum of a 2.5 semester and cumulative grade point average.
4.4.2.2 Student Ambassadors must pass 12 credits per semester and pass those with a minimum of a 3.0 semester and cumulative grade point average.
4.4.2.3 Those participating with the Student Alumni Association must pass 12 credits per semester and pass those with a minimum of 2.5 semester and cumulative grade point average.
4.4.3 Students on scholarships as listed in this section must enroll in a minimum of 12 credit hours per semester and take courses which lead to graduation.
4.5 Scholarship Deferments
4.5.1 Scholarship recipients may defer their award no more than twice for up to three (3) years total. Deferment requests must be submitted with the associated form to the Financial Aid Office for assessment and an award to be held.
4.5.2 Notification that a student is returning should be received by the Financial Aid Office before the reinstatement of the award.
4.6 State-Authorized Tuition Waivers
505 Financial Aid, Scholarships, and Waivers Page 4|5
4.6.1 No more than one full regular tuition waiver can be used by a student in a single term. However, a student may have multiple scholarships from sources other than a tuition waiver. If a scholarship award causes financial need, as determined by federal regulations governing federal aid, to be exceeded the scholarship coordinator has the authority to reduce awarded funds. When reductions affect departmental scholarships, the authorizing agent from the department will be consulted.
4.6.2 Tuition waivers cannot be used towards students who already have a Bachelors’ degree, have exceeded 180 credits, are in a non-degree seeking program, or declared a non-eligible program.
4.6.2.1 Non-eligible programs include Communication Organizational Leadership Degree Completion Program, ESL Program, Institute for Continued Learning (ICL), Peace Officer Standards Training (POST), Road Scholar Courses, and other non-budget related programs and workshops.
4.6.2.2 Tuition waivers cannot be used to attend all online courses in any given semester, or towards a program that is completely online.
4.6.3 Athletic waivers are overseen and managed by the DSU Athletic Department.
4.6.4 Students must be a U.S. Citizen or a naturalized citizen to be eligible to receive any State of Utah or DSU waivers or institutional funds.
4.6.5 Tuition waivers cannot be used to cover any differential tuition, fees, or any other associated differential costs incurred by the student, such as course fees, books, etc.
4.7 Aid Recall and Appeals
4.7.1 If a student on institutional aid does not meet the requirements of his/her contract, institutional aid may be rescinded. Generally, aid that has been paid for a semester cannot be recalled. However, if mutual agreement is reached between a department and a student, and the student returns the funds to the student’s account, the funds will be applied back to a department’s account.
4.7.2 Any appeal to this policy will be made to the Dixie State University Financial Aid Office. If needed, consultation and ultimate authority lies with the Vice President of Student Affairs.
505 Financial Aid, Scholarships, and Waivers Page 5|5
4.8 Graduate Programs
4.8.1 It is up to the graduate program to raise their own cash donations or endowments, to fund scholarships for their graduate programs.
4.8.2 Graduate scholarships are determined by departmental standards and processes, such as departmental scholarship committees or left to the discretion of select faculty members.
4.8.3 Graduate scholarships vary in amount and have different restrictions from one department to another.
V. References – N/A
VI. Procedures
6.1 Students interested in financial aid opportunities in the form of institutional aid, scholarships, and waivers may contact the Financial Aid Office directly or visit their webpage for information.
VII. Addenda – N/A
Policy Owner: Student Services, VP Policy Steward: Financial Aid Office History: Approved 4/26/96 Revised 03/16/00 Revised 4/21/05 Revised 9/23/16 Revised 2018
505 Financial Aid, Scholarships, and Waivers Page 1|5
Dixie State University Policy 505 Financial Aid, Scholarships, and
Waivers
I. Purpose
II. Scope
III. Definitions
IV. Policy
V. References
VI. Procedures
VII. Addenda
I. Purpose
1.1 To outline the various scholarship and waiver programs available to students
of Dixie State University, outside of those available to DSU faculty, staff, and
their dependents as outlined in DSU Policy 344: Tuition Waivers for
Employees, Retirees, and Dependents.
II. Scope
2.1 Scholarship programs at Dixie State University encompass awards for
academic preparedness, talent, financial need, and other areas.
2.2 Coordination and disbursement of institutional aid, scholarships, and waivers
are handled by the Financial Aid Office.
III. Definitions
3.1 Institutional Aid: includes endowment funds, state-authorized tuition
waivers, and other funds set aside by the University and designated by the
University for use towards financial aid opportunities for students.
3.2 State-Authorized Tuition Waivers: these are academic, talent and performance
based waivers that have no funds to transfer. They are waivers designed to
reduce regular tuition for a recipient for the amount of the waiver.
3.3 Scholarships: includes any departmental, community, private and endowment
funds that are supported by cash accounts, donations, or endowments.
3.4 Endowment Funds: cash accounts set up that allow the interest to be spent to
support private scholarships.
505 Financial Aid, Scholarships, and Waivers Page 2|5
3.5 FAFSA: defined as Free Application for Federal Student Aid as sponsored and
coordinated by the U.S. Department of Education. Federal & State financial aid
may include grants, loans and work-study funds, the eligibility of which is
determined by the completed and verified FAFSA.
3.6 Regular Undergraduate Tuition: the sum of money charged for teaching or
instruction at the University each semester, established by the institution and
shown within the University’s online catalog (catalog.dixie.edu). Does not
include differential tuition nor graduate tuition for Master’s programs, as
established by individual programs.
IV. Policy
4.1 Institutional Aid
4.1.1 Institutional Aid for academic preparedness will be awarded at the time
of admissions based upon student academic preparation and other
factors as determined by the Financial Aid Office.
4.1.2 Institutional aid for talent and leadership will be awarded based on
departmental recruitment and student application of assistance through
the appropriate application process.
4.1.3 Institutional aid for needy students will be awarded on an individual
basis, generally to students who have documented need through the
completion of their FAFSA.
4.2 Criteria for awarding academic scholarships will be established on a yearly
basis and are dependent upon scholarship resources. The Financial Aid Office
posts available scholarship opportunities through their webpage.
4.2.1 Students who do not qualify for an academic scholarship at entrance
may earn an academic scholarship as a continuing student if their
performance merits such an award and funds are available. The
Financial Aid Office will accept applications on an annual basis.
4.3 Talent Scholarships
4.3.1 Talent scholarships are usually determined by departmental standards
and processes, such as departmental scholarship committees or left to
the discretion of select faculty members.
4.3.2 Talent scholarships vary in amount and have different restrictions from
one department to another.
505 Financial Aid, Scholarships, and Waivers Page 3|5
4.3.3 Talent scholarship recipients must complete a minimum of 12 units of
credit each semester.
4.3.4 Talent scholarship recipients whose cumulative grade point average
falls below the 2.00 requirement will lose their talent award.
4.4 Extra-Curricular, Student Government, and Student Organization Scholarships
4.4.1 It is noted that it is a privilege, rather than a right, to participate in these
programs at Dixie State University.
4.4.2 Undergraduate students participating in extra-curricular programs,
student government, and other student organizations must not fall
below their assigned minimum semester and cumulative grade point
average to maintain scholarship status. Specific scholarship guidelines
are outlined by the supervising organization.
4.4.2.1 Student Government (DSUSA) must pass 12 credits per semester
and pass those with a minimum of a 2.5 semester and cumulative
grade point average.
4.4.2.2 Student Ambassadors must pass 12 credits per semester and pass
those with a minimum of a 3.0 semester and cumulative grade
point average.
4.4.2.3 Those participating with the Student Alumni Association must
pass 12 credits per semester and pass those with a minimum of
2.5 semester and cumulative grade point average.
4.4.3 Students on scholarships as listed in this section must enroll in a
minimum of 12 credit hours per semester and take courses which lead
to graduation.
4.5 Scholarship Deferments
4.5.1 Scholarship recipients may defer their award no more than twice for up
to three (3) years total. Deferment requests must be submitted with the
associated form to the Financial Aid Office for assessment and an award
to be held.
4.5.2 Notification that a student is returning should be received by the
Financial Aid Office before the reinstatement of the award.
4.6 State-Authorized Tuition Waivers
505 Financial Aid, Scholarships, and Waivers Page 4|5
4.6.1 No more than one full regular tuition waiver can be used by a student in
a single term. However, a student may have multiple scholarships from
sources other than a tuition waiver. If a scholarship award causes
financial need, as determined by federal regulations governing federal
aid, to be exceeded the scholarship coordinator has the authority to
reduce awarded funds. When reductions affect departmental
scholarships, the authorizing agent from the department will be
consulted.
4.6.2 Tuition waivers cannot be used towards students who already have a
Bachelors’ degree, have exceeded 180 credits, are in a non-degree
seeking program, or declared a non-eligible program.
4.6.2.1 Non-eligible programs include Communication Organizational
Leadership Degree Completion Program, ESL Program, Institute
for Continued Learning (ICL), Peace Officer Standards Training
(POST), Road Scholar Courses, and other non-budget related
programs and workshops.
4.6.2.2 Tuition waivers cannot be used to attend all online courses in any
given semester, or towards a program that is completely online.
4.6.3 Athletic waivers are overseen and managed by the DSU Athletic
Department.
4.6.4 Students must be a U.S. Citizen or a naturalized citizen to be eligible to
receive any State of Utah or DSU waivers or institutional funds.
4.6.5 Tuition waivers cannot be used to cover any differential tuition, fees, or
any other associated differential costs incurred by the student, such as
course fees, books, etc.
4.7 Aid Recall and Appeals
4.7.1 If a student on institutional aid does not meet the requirements of
his/her contract, institutional aid may be rescinded. Generally, aid that
has been paid for a semester cannot be recalled. However, if mutual
agreement is reached between a department and a student, and the
student returns the funds to the student’s account, the funds will be
applied back to a department’s account.
4.7.2 Any appeal to this policy will be made to the Dixie State University
Financial Aid Office. If needed, consultation and ultimate authority lies
with the Vice President of Student Affairs.
505 Financial Aid, Scholarships, and Waivers Page 5|5
4.8 Graduate Programs
4.8.1 It is up to the graduate program to raise their own cash donations or
endowments, to fund scholarships for their graduate programs.
4.8.2 Graduate scholarships are determined by departmental standards and
processes, such as departmental scholarship committees or left to the
discretion of select faculty members.
4.8.3 Graduate scholarships vary in amount and have different restrictions
from one department to another.
V. References – N/A
VI. Procedures
6.1 Students interested in financial aid opportunities in the form of institutional
aid, scholarships, and waivers may contact the Financial Aid Office directly or
visit their webpage for information.
VII. Addenda – N/A
Policy Owner: Student Services, VP
Policy Steward: Financial Aid Office
History:
Approved 4/26/96
Revised 03/16/00
Revised 4/21/05
Revised 9/23/16
Revised 2018
541 Student Government Page 1|2
Dixie State University Policy 541 Student Government
I. Scope
1.1 The Associated Students of Dixie State University (ASDC) conduct student elections each spring semester to vote for a new president and vice president.
1.2 Soon after the final election, the newly elected president and vice president accept applications and resumes and interview candidates for selection of the balance of the ASDC council members, except for the freshman and sophomore class representatives.
1.3 It becomes the charge of the ASDC council to plan student activities and join with faculty and staff in serving on committees and councils to provide student input into the decision-making process of Dixie State University.
II. ASDC Constitution and Charter
2.1 The ASDC Constitution and Charter outline specific duties, processes, rules, and standards, both "Executive and Judicial," for ASDC council members and the student body of Dixie State University. A copy of the ASDC constitution and charter appears at the end of this section of the policy and procedures manual.
III. Election of Class Representatives
3.1 Both sophomore and freshman class representatives are elected in a primary and final election beginning fall semester each year. The representatives run as a single party, and upon majority vote, winners are declared and sworn into office. They then become voting members of the ASDC council.
IV. Eligibility to Run for ASDC or Class Office
4.1 Eligibility guidelines have been established in the ASDC constitution and charter for student body officers (class representatives included) and must be adhered to in order for students to petition for positions and run for office.
4.1.1 These guidelines are available upon request from the vice president of student services, director of student activities, or student body president.
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Dixie State University Policy 602 Curriculum Approval and RevisionUndergraduate Curriculum Approval and Revision
I. Purpose II. Scope
III. Definitions IV. Policy V. References
VI. Procedures VII. Addenda
I. Purpose
1.1 To define the structure and function of the University Curriculum Committee (UCC), and the criteria and processes for reviewing and approving new and revised undergraduate curricula.
II. Scope
2.1 All undergraduate academic programs and courses awarding academic credit, personnel and related academic support services and systems designed for the education of undergraduate students.
III. Definitions
3.1 University Curriculum Committee: The UCC is a standing committee of the Faculty Senate charged with the responsibility of ensuring that the content, integrity, instruction, evaluation, and review of curricula meets University standards and expectations of quality.
3.2 Curriculum: Curriculum is a program of study leading to academic credit, degrees, minors, emphases, and certificates, and includes courses and all other requirements or credentials leading to a degree, minor, emphasis or certificate.
3.3 Academic Program: An academic program is a coherent set of courses for academic credit and other requirements leading to the completion of a degree, minor, emphasis, certificate or other credential.
3.4 Course: A course is a set of teaching activities and learning outcomes delivered and supervised by faculty and offered by academic units, either for academic credit or not for academic credit.
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3.5 UCC Advisory Committee: A committee that functions independently of UCC but may advise UCC of institutional curriculum issues prior to a vote or may bring institutional curriculum issues forward to UCC for a vote.
IV. Policy
4.1 University Curriculum Committee (UCC)
4.1.1 The UCC is a standing committee of the Faculty Senate and operates under Robert’s Rules of Order.
4.1.1.1 It is the responsibility of each voting member to understand and abide by the voting rules under Robert’s Rules of Order as summarized in the Addenda.
4.1.2 Leadership of the UCC consists of a Chair and an Associate-Chair. The Associate-Chair is selected for a one-year term by the Faculty Senate and the Provost and Vice President of Academic Affairs and moves into the Chair position after one year for a one-year term. At the conclusion of a Chair’s term, that person serves an additional year in a supporting role as needed.
4.1.2.1 The Chair does not vote except to break a tie. The Associate Chair and the Past Chair are non-voting positions.
4.1.2.14.1.2.2 The Chair and the Associate Chair receive a 3-credit release per semester.
4.1.3 The Parliamentarian for Faculty Senate will also serve as Parliamentarian for UCC. The Parliamentarian is a non-voting position in UCC.
4.1.4 The UCC is comprised of two full-time faculty representatives having no current administrative responsibilities from each college and the academic vice-president from student governmentUSUSA. Each committee member has equal voting rights.
4.1.4.1 A proxy may stand in for a committee member who is unable to attend a given meeting. The Chair must be informed of the proxy prior to the start of the meeting. The proxy’s name must be recorded in the minutes along with the member’s name for whom he or she is the proxy.
4.1.5 UCC faculty representatives are selected through a process defined and directed by the Faculty Senate (see DSU Policy 640). As much as possible, the Faculty Senate should seek a balance between faculty with and without administrative duties when selecting UCC representatives.
4.1.6 Each UCC faculty representative serves for a period of two years, with staggered terms of service for representatives from each college to ensure continuity of experience. A representative may be selected for two consecutive terms.
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4.1.7 Ex officio (non-voting) members of the UCC typically include representatives of the Registrar’s Office, Academic Advisement, Campus Scheduling, Curriculum Office, and others.
4.1.8 The UCC will conduct a formal review and approval of all new and revised program proposals and a formal approval of all substantive and non-substantive program change proposals.
4.1.9 The UCC will conduct a formal review and approval of all new undergraduate courses and course changes at the undergraduate level.
4.1.10 The UCC is responsible for proposing and managing policies and procedures related to curriculum content, integrity, instruction, and alignment with appropriate assessment practice.
4.2 Curriculum Approval
4.2.1 Curriculum approval is contingent upon academic program compliance with related DSU, Utah System of Higher Education (USHE), and Northwest Commission on Colleges and Universities (NWCCU) policies.
4.2.2 Under the guidance of a Dean, each college will implement an appropriate college-level approval process for new and revised curriculum including courses to ensure representative faculty participation and in order to produce the highest quality submissions to the UCC. A Dean’s approval is required for any proposal submitted to the UCC.
4.2.3 New degree program proposals must be submitted in the format required by the USHE. Other new program proposals (certificates, endorsements, minors, emphases, etc.) and program changes must be submitted on the appropriate DSU internal form.
4.2.4 New courses and course modifications are submitted through the adopted course software solution. New courses developed for a new program must be submitted either in advance of or concomitantly with the new program proposal.
4.2.5 Curriculum modifications proceed through a series of internal approvals (see Procedures below) to ensure an appropriate and cohesive offering of programs and courses, as well as accurate representation of offerings and requirements in the DSU Catalog.
4.2.6 Some curriculum modifications must also be approved by the Board of Trustees, USHE, and NWCCU (see Procedures below).
4.2.6.1 No program may be advertised, promoted, or offered in any manner until it has been approved by the Board of Trustees and accrediting bodies as required.
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4.2.6.2 New programs can be implemented beginning the first full semester following Board of Trustee approval.
4.2.7 Some certificate and applied technology program proposals may also require
approval through the Regional Career and Technical Education (CTE) planning process.
4.2.8 The UCC agenda is comprised of Action and General Consent items.
4.2.8.1 Action items include all program changes, all new courses, and other
course changes that potentially impact areas beyond the department offering the course and the college in which the department is housed. This includes but is not limited to all courses that are cross-listed, have pre-requisites outside that department, are required in another department’s academic program, or have General Education (GE) status.
4.2.8.2 General consent items include changes to courses not required by or
impacting any area beyond the offering department. Any member of the UCC, including the chair and ex officio members, can move an item from the General Consent agenda to the Action agenda.
4.3 UCC Advisory Committees
4.3.1 General Education Committee
4.3.1.1 The GE Committee reviews and recommends courses for inclusion in or exclusion from the University’s GE program and brings such courses to the UCC to approve, deny, or modify the course offerings.
4.3.1.2 The GE Committee reviews institutional courses and requirements and makes a recommendation to the UCC to approve, deny, or modify the course.
4.3.2 Academic Fee Committee
4.3.2.1 The Academic Fee Committee shall independently review proposals for course-based fees and inform the UCC of their decision make a recommendation to approve, deny or modify to the UCCthe fee proposal.
4.4 Appeal Process
4.4.1 If a voting dispute arises and cannot be resolved through the application of Robert’s Rules of Order, a UCC voting member from the prevailing side of the vote can make a motion to reconsider the vote at the next regularly scheduled meeting. If the motion prevails, the re-vote must take place by the end of that meeting. request a re-vote within two days of the original vote. If no resolution is reached, the UCC Chair can choose to take the issue to the Academic Council
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as an action item on the next agenda for review and a final deciding vote.
4.4.2 Any dispute may be appealed to the Academic Council for resolution.
4.4.3 The decision of the Academic Council is final.
V. References
5.1 DSU Policy 524: Graduation
5.2 DSU Policy 615: General Education (in development)
5.3 DSU Policy 616: Academic Fees (in development)
5.4 DSU Policy 640: Bylaws of the Faculty Senate
5.5 Board of Regents Policies R401, R470
5.6 NWCCU Policies 2C5: Education; 2C9: Undergraduate Programs
VI. Procedures
6.1 New Degree Program Approval Procedure
6.1.1 Program developer consults with Curriculum Director about new program
6.1.2 Program developer describes program in a white paper
6.1.3 White paper presented to College Curriculum Committee for approval
6.1.4 White paper presented to Academic Council for approval
6.1.5 Program developer writes full proposal on appropriate USHE form
6.1.6 Full proposal returned to Curriculum Director for Quality Review
6.1.7 Full proposal presented to UCC for approval
6.1.8 Full proposal presented to Academic Council for approval
6.1.9 Proposal is presented to University Council as an information item
6.1.10 Full proposal submitted to USHE for peer review and feedback
6.1.11 Full proposal submitted to Board of Trustees for approval
6.1.12 Proposal submitted to NWCCU for approval
6.2 New Minor, Emphasis, Certificate, K-12 Endorsement Program Approval Procedure
6.2.1 Department Chair or designee writes proposal on appropriate form
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6.2.2 Proposal presented to College Curriculum Committee for approval
6.2.3 Proposal presented to UCC for approval
6.2.4 Full proposal presented to Academic Council for approval
6.2.5 Proposal is presented to University Council as an information item
6.2.6 Full proposal submitted to Board of Trustees for approval
6.2.7 Notification form is submitted to USHE
6.3 Program Change Approval Procedure
6.3.1 Department Chair or designee completes the appropriate Program Change Form
6.3.2 The Program Change Form is submitted to the College Curriculum Committee for approval
6.3.3 Form is submitted to UCC for approval
6.3.4 Form is submitted to Academic Council for approval
6.3.5 Changes are presented to University Council as an information item
6.3.6 Form is submitted to Board of Regents for approval
6.3.7 Notification form is submitted to USHE
6.4 Course Approval Procedure
6.4.1 New courses and changes to existing courses are entered into the Curriculum Inventory Management (CIM) system in the department queue.
6.4.2 Department Chair reviews course and if approved, moves the course to the College queue.
6.4.3 If approved at the College level, the course is submitted to UCC for approval
6.4.4 If approved, the course is next submitted to the Academic Council
6.4.5 If approved, the Banner Administrator adds the course to the catalog.
6.4.6 Department Chair verifies the new course/changes in the catalog.
VII. Addenda
7.1 Summary of Voting Practice
7.1.1 Once a quorum is present, an official vote can take place among those voting members in attendance after a motion, second, and discussion have ensued.
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Those voting yes or no are then counted. Abstentions do not count toward the vote total. A majority of the vote total wins the vote.
7.1.1.1 A plurality of the votes is defined as the most votes, whether or not it is it is a majority (50% + 1). A majority of the vote is more than half of the yes or no votes cast. In the rare case where 3 or more voting choices might be considered, a plurality of votes, or the most votes, does not carry the vote unless it is also a majority. If not a majority, the vote must continue by eliminating the option with the fewest votes followed by a re-vote.
7.2 Meeting Parameters
7.2.1 The Chair sets the meeting parameters.
7.2.2 There are instances when meetings may run overtime because of the large amount of business to be conducted. When this occurs and a voting member needs to leave, that member may select a proxy from among ex officio members who are able to remain at the meeting.
Policy Owner: Provost and Vice President of for Academic Affairs Policy Steward: Director of CurriculumFaculty Senate President and Director of Curriculum History:
Approved 11/17/00 Revised 3/17/06 Revised 1/31/14 Revised 9/22/17 Revised Spring 2018
602 Undergraduate Curriculum Approval and Revision Page 1|7
Dixie State University Policy 602 Undergraduate Curriculum Approval and Revision
I. Purpose II. Scope
III. Definitions IV. Policy V. References
VI. Procedures VII. Addenda
I. Purpose
1.1 To define the structure and function of the University Curriculum Committee (UCC), and the criteria and processes for reviewing and approving new and revised undergraduate curricula.
II. Scope
2.1 All undergraduate academic programs and courses awarding academic credit, personnel and related academic support services and systems designed for the education of undergraduate students.
III. Definitions
3.1 University Curriculum Committee: The UCC is a standing committee of the Faculty Senate charged with the responsibility of ensuring that the content, integrity, instruction, evaluation, and review of curricula meets University standards and expectations of quality.
3.2 Curriculum: Curriculum is a program of study leading to academic credit, degrees, minors, emphases, and certificates, and includes courses and all other requirements or credentials leading to a degree, minor, emphasis or certificate.
3.3 Academic Program: An academic program is a coherent set of courses for academic credit and other requirements leading to the completion of a degree, minor, emphasis, certificate or other credential.
3.4 Course: A course is a set of teaching activities and learning outcomes delivered and supervised by faculty and offered by academic units for academic credit.
3.5 UCC Advisory Committee: A committee that functions independently of UCC but may advise UCC of institutional curriculum issues prior to a vote or may bring institutional curriculum issues forward to UCC for a vote.
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IV. Policy
4.1 University Curriculum Committee (UCC)
4.1.1 The UCC is a standing committee of the Faculty Senate and operates under Robert’s Rules of Order.
4.1.1.1 It is the responsibility of each voting member to understand and abide by the voting rules under Robert’s Rules of Order as summarized in the Addenda.
4.1.2 Leadership of the UCC consists of a Chair and an Associate-Chair. The Associate-Chair is selected for a one-year term by the Faculty Senate and the Provost and Vice President of Academic Affairs and moves into the Chair position after one year for a one-year term. At the conclusion of a Chair’s term, that person serves an additional year in a supporting role as needed.
4.1.2.1 The Chair does not vote except to break a tie. The Associate Chair and the Past Chair are non-voting positions.
4.1.2.2 The Chair and the Associate Chair receive a 3-credit release per semester.
4.1.3 The Parliamentarian for Faculty Senate will also serve as Parliamentarian for UCC. The Parliamentarian is a non-voting position in UCC.
4.1.4 The UCC is comprised of two full-time faculty representatives from each college and the academic vice-president from USUSA. Each committee member has equal voting rights.
4.1.4.1 A proxy may stand in for a committee member who is unable to attend a given meeting. The Chair must be informed of the proxy prior to the start of the meeting. The proxy’s name must be recorded in the minutes along with the member’s name for whom he or she is the proxy.
4.1.5 UCC faculty representatives are selected through a process defined and directed by the Faculty Senate (see DSU Policy 640). As much as possible, the Faculty Senate should seek a balance between faculty with and without administrative duties when selecting UCC representatives.
4.1.6 Each UCC faculty representative serves for a period of two years, with staggered terms of service for representatives from each college to ensure continuity of experience. A representative may be selected for two consecutive terms.
4.1.7 Ex officio (non-voting) members of the UCC typically include representatives of the Registrar’s Office, Academic Advisement, Campus Scheduling, Curriculum Office, and others.
4.1.8 The UCC will conduct a formal review and approval of all new and revised
602 Undergraduate Curriculum Approval and Revision Page 3|7
program proposals and a formal approval of all substantive and non-substantive program change proposals.
4.1.9 The UCC will conduct a formal review and approval of all new undergraduate courses and course changes at the undergraduate level.
4.1.10 The UCC is responsible for proposing and managing policies and procedures related to curriculum content, integrity, instruction, and alignment with appropriate assessment practice.
4.2 Curriculum Approval
4.2.1 Curriculum approval is contingent upon academic program compliance with related DSU, Utah System of Higher Education (USHE), and Northwest Commission on Colleges and Universities (NWCCU) policies.
4.2.2 Under the guidance of a Dean, each college will implement an appropriate college-level approval process for new and revised curriculum including courses to ensure representative faculty participation and in order to produce the highest quality submissions to the UCC. A Dean’s approval is required for any proposal submitted to the UCC.
4.2.3 New degree program proposals must be submitted in the format required by the USHE. Other new program proposals (certificates, endorsements, minors, emphases, etc.) and program changes must be submitted on the appropriate DSU internal form.
4.2.4 New courses and course modifications are submitted through the adopted course software solution. New courses developed for a new program must be submitted either in advance of or concomitantly with the new program proposal.
4.2.5 Curriculum modifications proceed through a series of internal approvals (see Procedures below) to ensure an appropriate and cohesive offering of programs and courses, as well as accurate representation of offerings and requirements in the DSU Catalog.
4.2.6 Some curriculum modifications must also be approved by the Board of Trustees, USHE, and NWCCU (see Procedures below).
4.2.6.1 No program may be advertised, promoted, or offered in any manner until it has been approved by the Board of Trustees and accrediting bodies as required.
4.2.6.2 New programs can be implemented beginning the first full semester following Board of Trustee approval.
4.2.7 Some certificate and applied technology program proposals may also require
approval through the Regional Career and Technical Education (CTE)
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planning process.
4.2.8 The UCC agenda is comprised of Action and General Consent items.
4.2.8.1 Action items include all program changes, all new courses, and other course changes that potentially impact areas beyond the department offering the course and the college in which the department is housed. This includes but is not limited to all courses that are cross-listed, have pre-requisites outside that department, are required in another department’s academic program, or have General Education (GE) status.
4.2.8.2 General consent items include changes to courses not required by or
impacting any area beyond the offering department. Any member of the UCC, including the chair and ex officio members, can move an item from the General Consent agenda to the Action agenda.
4.3 UCC Advisory Committees
4.3.1 General Education Committee
4.3.1.1 The GE Committee reviews and recommends courses for inclusion in or exclusion from the University’s GE program and brings such courses to the UCC to approve, deny, or modify the course offerings.
4.3.1.2 The GE Committee reviews institutional courses and requirements and makes a recommendation to the UCC to approve, deny, or modify the course.
4.3.2 Academic Fee Committee
4.3.2.1 The Academic Fee Committee shall independently review proposals for course-based fees and inform the UCC of their decision to approve, deny or modify the fee proposal.
4.4 Appeal Process
4.4.1 If a voting dispute arises and cannot be resolved through the application of Robert’s Rules of Order, a UCC voting member from the prevailing side of the vote can make a motion to reconsider the vote at the next regularly scheduled meeting. If the motion prevails, the re-vote must take place by the end of that meeting. request a re-vote within two days of the original vote. If no resolution is reached, the UCC Chair can choose to take the issue to the Academic Council as an action item on the next agenda for review and a final deciding vote.
4.4.2 Any dispute may be appealed to the Academic Council for resolution.
4.4.3 The decision of the Academic Council is final.
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V. References
5.1 DSU Policy 524: Graduation
5.2 DSU Policy 615: General Education (in development)
5.3 DSU Policy 616: Academic Fees (in development)
5.4 DSU Policy 640: Bylaws of the Faculty Senate
5.5 Board of Regents Policies R401, R470
5.6 NWCCU Policies 2C5: Education; 2C9: Undergraduate Programs
VI. Procedures
6.1 New Degree Program Approval Procedure
6.1.1 Program developer consults with Curriculum Director about new program
6.1.2 Program developer describes program in a white paper
6.1.3 White paper presented to College Curriculum Committee for approval
6.1.4 White paper presented to Academic Council for approval
6.1.5 Program developer writes full proposal on appropriate USHE form
6.1.6 Full proposal returned to Curriculum Director for Quality Review
6.1.7 Full proposal presented to UCC for approval
6.1.8 Full proposal presented to Academic Council for approval
6.1.9 Proposal is presented to University Council as an information item
6.1.10 Full proposal submitted to USHE for peer review and feedback
6.1.11 Full proposal submitted to Board of Trustees for approval
6.1.12 Proposal submitted to NWCCU for approval
6.2 New Minor, Emphasis, Certificate, K-12 Endorsement Program Approval Procedure
6.2.1 Department Chair or designee writes proposal on appropriate form
6.2.2 Proposal presented to College Curriculum Committee for approval
6.2.3 Proposal presented to UCC for approval
6.2.4 Full proposal presented to Academic Council for approval
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6.2.5 Proposal is presented to University Council as an information item
6.2.6 Full proposal submitted to Board of Trustees for approval
6.2.7 Notification form is submitted to USHE
6.3 Program Change Approval Procedure
6.3.1 Department Chair or designee completes the appropriate Program Change Form
6.3.2 The Program Change Form is submitted to the College Curriculum Committee for approval
6.3.3 Form is submitted to UCC for approval
6.3.4 Form is submitted to Academic Council for approval
6.3.5 Changes are presented to University Council as an information item
6.3.6 Form is submitted to Board of Regents for approval
6.3.7 Notification form is submitted to USHE
6.4 Course Approval Procedure
6.4.1 New courses and changes to existing courses are entered into the Curriculum Inventory Management (CIM) system in the department queue.
6.4.2 Department Chair reviews course and if approved, moves the course to the College queue.
6.4.3 If approved at the College level, the course is submitted to UCC for approval
6.4.4 If approved, the course is next submitted to the Academic Council
6.4.5 If approved, the Banner Administrator adds the course to the catalog.
6.4.6 Department Chair verifies the new course/changes in the catalog.
VII. Addenda
7.1 Summary of Voting Practice
7.1.1 Once a quorum is present, an official vote can take place among those voting members in attendance after a motion, second, and discussion have ensued. Those voting yes or no are then counted. Abstentions do not count toward the vote total. A majority of the vote total wins the vote.
7.1.1.1 A plurality of the votes is defined as the most votes, whether or not it is it is a majority (50% + 1). A majority of the vote is more than half of the yes or no votes cast. In the rare case where 3 or more voting choices
602 Undergraduate Curriculum Approval and Revision Page 7|7
might be considered, a plurality of votes, or the most votes, does not carry the vote unless it is also a majority. If not a majority, the vote must continue by eliminating the option with the fewest votes followed by a re-vote.
7.2 Meeting Parameters
7.2.1 The Chair sets the meeting parameters.
7.2.2 There are instances when meetings may run overtime because of the large amount of business to be conducted. When this occurs and a voting member needs to leave, that member may select a proxy from among ex officio members who are able to remain at the meeting.
Policy Owner: Provost and Vice President for Academic Affairs Policy Steward: Faculty Senate President and Director of Curriculum History:
Approved 11/17/00 Revised 3/17/06 Revised 1/31/14 Revised 9/22/17 Revised Spring 2018
603 Curricular Integrity of Special Learning Activities Page 1|3
Dixie State University Policy 603 Curricular Integrity of Special Learning Activities
I. Purpose II. Scope
III. Definitions IV. Policy V. References
VI. Procedures VII. Addenda
I. Purpose
1.1 To define special learning activities and outline policies and procedures for the administration, design, evaluation, and approval relative to these activities
II. Scope
2.1 All special learning activity programs, personnel and related support services designed for delivering special learning activities.
III. Definitions
3.1 Special Learning Activities: These activities are credit-bearing activities that are non-traditional in terms of instructional approach, instructional setting, and instructional media. They include, but are not limited to, credit-bearing internships, concurrent enrollments, independent studies, online courses, televised courses, correspondence courses, 2990 Seminar courses, workshop courses, field trips and travel study, Upward Bound courses, off-site courses (Kanab, Hurricane, correctional facilities, etc.), credit for experiential learning, and other similar special learning activities.
3.2 Curricular Integrity: In granting college credit, Dixie State University of Utah adheres to generally accepted standards for contact time, amount and rigor of homework, appropriateness of content, and credentials of instructors. Regardless of the instructional approaches, settings, and media, all credit is to be roughly equivalent in satisfying these basic standards. All students earning credit, whether through traditional learning activities or through special learning activities, are to be held to the same learning standards, and all instruction is to meet the same standards of quality and rigor.
IV. Policy
4.1 Design of Special Learning Activities
4.2 SWhen designing special learning activities must adhere to the following standards,
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which full-time faculty representing the discipline addressed by the activity will substantiate and verify through an approval process:
4.2.1 Full-time faculty in the discipline will verify that contact time and student involvement, including homework, will be equivalent to forty-five hours for each credit granted. In general, these hours will be divided between lecture or in-class participation and homework or out-of-class participation, with fifteen hours of in-class participation and thirty hours of out-of-class participation for each credit granted. However, the ratio of in- and out-of-class participation may vary widely.
4.2.2 Full-time faculty in the discipline will verify that the amount and rigor of homework will be equivalent to that required in traditional instructional modes.
4.2.2.1 In general, credit will not be granted for attendance alone, including credit offered for travel-study. All students receiving credit for special learning activities will be required to write a paper or produce a project appropriate to the discipline and credit offered, unless the course credit is for an "activity" course, such as PEHR courses.
4.2.3 Full-time faculty in the discipline will verify that the content of the special learning activity will be appropriate to the discipline and will justify the granting of college credit. This verification may include a review of the proposed textbook, syllabus, learning materials, and exams of the special learning activity.
4.2.4 Full-time faculty in the discipline will verify that all persons who instruct special learning activities will have appropriate academic credentials for that instruction, including academic degrees and teaching experience.
4.3 Administration of Special Learning Activities
4.3.1 Credit-bearing special learning activities may be administered through a variety of campus entities; however, the academic dean has final right of assignment, scheduling, and course cancellation to ensure coordination among all types of credit offerings.
4.4 Evaluation of Special Learning Activities
4.4.1 The department chair will oversee evaluation of special learning activities. This evaluation may include the following:
4.4.2 An on-site class visit by the chair or other full-time faculty. If this visit requires extensive travel, the evaluator’s appropriate travel expenses will be paid by the campus entity offering the special learning activity.
4.4.3 A review of course syllabi and planned learning outcomes.
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4.4.4 A review of textbook and other course material.
4.4.5 A review of course exams.
4.4.6 A short evaluation report will be submitted to the academic dean.
V. References VI. Procedures
6.1 Procedures for Approval of Special Learning Activities
6.1.1 Full-time faculty representing the appropriate disciplines and fields of work are involved in the design, approval, and evaluation of special learning activities. Before any special learning activity is scheduled and offered, it must be approved through the following steps:
6.1.1.1 The person or entity proposing the special learning activity will write a proposal that describes in detail the proposed contact time and student involvement, amount and rigor of homework, the content, and the credentials of the proposed instructor.
6.1.1.2 The proposal will be forwarded to the department chair of the appropriate department, who will review it with full-time faculty in the discipline. If the proposal details meet the faculty’s approval, the chair will sign and date the report indicating approval and place the proposal on the Academic Council agenda.
6.1.1.3 The Academic Council must review and approve the proposal as an action item before the special learning activity may be scheduled and offered.
VII. Addenda
Policy Owner: Provost and Vice President of Academic Affairs Policy Steward: Director of Curriculum History: Approved 11/17/00 Revised Spring 2018
603 Curricular Integrity of Special Learning Activities Page 1|3
Dixie State University Policy 603 Curricular Integrity of Special Learning Activities
I. Purpose II. Scope
III. Definitions IV. Policy V. References
VI. Procedures VII. Addenda
I. Purpose
1.1 To define special learning activities and outline policies and procedures for the administration, design, evaluation, and approval relative to these activities
II. Scope
2.1 All special learning activity programs, personnel and related support services designed for delivering special learning activities.
III. Definitions
3.1 Special Learning Activities: These activities are credit-bearing activities that are non-traditional in terms of instructional approach, instructional setting, and instructional media. They include, but are not limited to, credit-bearing internships, concurrent enrollments, independent studies, televised courses, 2990 Seminar courses, workshop courses, field trips and travel study, Upward Bound courses, off-site courses, credit for experiential learning, and other similar special learning activities.
3.2 Curricular Integrity: In granting college credit, Dixie State University adheres to generally accepted standards for contact time, amount and rigor of homework, appropriateness of content, and credentials of instructors. Regardless of the instructional approaches, settings, and media, all credit is to be roughly equivalent in satisfying these basic standards. All students earning credit, whether through traditional learning activities or through special learning activities, are to be held to the same learning standards, and all instruction is to meet the same standards of quality and rigor.
IV. Policy
4.1 Design of Special Learning Activities
4.2 Special learning activities must adhere to the following standards, which full-time faculty representing the discipline addressed by the activity will substantiate and verify
603 Curricular Integrity of Special Learning Activities Page 2|3
through an approval process:
4.2.1 Full-time faculty in the discipline will verify that contact time and student involvement, including homework, will be equivalent to forty-five hours for each credit granted. In general, these hours will be divided between lecture or in-class participation and homework or out-of-class participation, with fifteen hours of in-class participation and thirty hours of out-of-class participation for each credit granted. However, the ratio of in- and out-of-class participation may vary widely.
4.2.2 Full-time faculty in the discipline will verify that the amount and rigor of homework will be equivalent to that required in traditional instructional modes.
4.2.2.1 In general, credit will not be granted for attendance alone, including credit offered for travel-study. All students receiving credit for special learning activities will be required to write a paper or produce a project appropriate to the discipline and credit offered, unless the course credit is for an "activity" course, such as PEHR courses.
4.2.3 Full-time faculty in the discipline will verify that the content of the special learning activity will be appropriate to the discipline and will justify the granting of college credit. This verification may include a review of the proposed textbook, syllabus, learning materials, and exams of the special learning activity.
4.2.4 Full-time faculty in the discipline will verify that all persons who instruct special learning activities will have appropriate academic credentials for that instruction, including academic degrees and teaching experience.
4.3 Administration of Special Learning Activities
4.3.1 Credit-bearing special learning activities may be administered through a variety of campus entities; however, the academic dean has final right of assignment, scheduling, and course cancellation to ensure coordination among all types of credit offerings.
4.4 Evaluation of Special Learning Activities
4.4.1 The department chair will oversee evaluation of special learning activities. This evaluation may include the following:
4.4.2 An on-site class visit by the chair or other full-time faculty. If this visit requires extensive travel, the evaluator’s appropriate travel expenses will be paid by the campus entity offering the special learning activity.
4.4.3 A review of course syllabi and planned learning outcomes.
4.4.4 A review of textbook and other course material.
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4.4.5 A review of course exams.
4.4.6 A short evaluation report will be submitted to the academic dean.
V. References VI. Procedures
6.1 Procedures for Approval of Special Learning Activities
6.1.1 Full-time faculty representing the appropriate disciplines and fields of work are involved in the design, approval, and evaluation of special learning activities. Before any special learning activity is scheduled and offered, it must be approved through the following steps:
6.1.1.1 The person or entity proposing the special learning activity will write a proposal that describes in detail the proposed contact time and student involvement, amount and rigor of homework, the content, and the credentials of the proposed instructor.
6.1.1.2 The proposal will be forwarded to the department chair, who will review it with full-time faculty in the discipline. If the proposal details meet the faculty’s approval, the chair will sign and date the report indicating approval and place the proposal on the Academic Council agenda.
6.1.1.3 The Academic Council must review and approve the proposal as an action item before the special learning activity may be scheduled and offered.
VII. Addenda
Policy Owner: Provost and Vice President of Academic Affairs Policy Steward: Director of Curriculum History: Approved 11/17/00 Revised Spring 2018
604 Academic Travel / Study Programs Page 1|2
Dixie State University Policy 604 Academic Travel / Study Programs
I. Purpose II. Scope
III. Definitions IV. Policy V. References
VI. Procedures VII. Addenda
I. Purpose
1.1 To establish policies for academic travel and study programs.
II. Scope
2.1 These policies apply to all faculty and units offering academic study and travel programs for students under the auspices of DSU.
III. Definitions
3.1 Travel/Study Programs: Educational tours or trips that are conducted by individual faculty members or academic programs or units fall under this definition
IV. Scope
Travel/study is defined as educational tours or trips that are conducted by individual faculty members or academic programs or units.
4.1 Faculty and staff, functioning as individuals, are free to conduct educational group travel that is independent of the University, so long as doing so does not conflict with assigned duties at the University college in any way.
4.2 however, in doing so, they should not associate the travel activity with the University in any way. If Dixie State University’s name and/or resources are associated in any way with the promotion or implementation of educational group travel, then the travel/study activity is an official activity of the institution and will abide by the following stipulations regulations:
4.2.1 All student participants will enroll in either a credit-bearing course, such as a "2990 Seminar," or a non-credit course.
4.2.1.1 In the case of credit-bearing travel/study, the course will meet the same academic standards, award similar credit, and be subject to the same institutional control as other courses and programs offered by the University (see policy 603 Curricular Integrity of Special Learning Activities).
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4.2.1.2 Consistent with DSU Policy 603, academic credit will not be awarded for travel alone; instead, students will be required to complete an academic project.
4.2.2 As an official University activity, the travel/study’s liability will be covered under the University’s Risk Management insurance.
4.2.3 The travel/study will not unduly take students and/or faculty away from regularly scheduled course activities. Travel/study will be scheduled in such a way that it does not require that students and/or faculty leave their regularly scheduled courses for more than two days.
4.2.4 The costs of operating travel/study will come from course feesstudy abroad expenses charged to participants. If for any reason the actual costs of the travel/study exceed the revenue generated through these fees, the operating budgets of the faculty’s academic program or the sponsoring administrative unit will cover the shortfall.
4.3 Before advertising or promoting the travel/study, the sponsoring faculty, program, or unit must receive the academic dean’s approval. In seeking approval, the faculty or academic program will demonstrate the following to the dean:
4.3.1 That all participants will be enrolled in either a credit or not-credit course.
4.3.2 That credit is not awarded for travel alone.
4.3.3 That the travel/study does not unduly take students or faculty away from other regularly scheduled coursework or duties.
4.3.4 That there is sufficient revenue, either from student fees study abroad expenses or from the operating budgets of the sponsoring academic program or unit.
Policy Owner: Provost and Vice President for Academic Affairs Academics, VP Steward: Associate Provost History: Approved 9/27/02 Revised Spring 2018
604 Academic Travel/Study Programs Page 1|2
Dixie State University Policy 604 Academic Travel/Study Programs
I. Purpose II. Scope
III. Definitions IV. Policy V. References
VI. Procedures VII. Addenda
I. Purpose
1.1 To establish policies for academic travel and study programs.
II. Scope
2.1 These policies apply to all faculty and units offering academic study and travel programs for students under the auspices of DSU.
III. Definitions
3.1 Travel/Study Programs: Educational tours or trips that are conducted by individual faculty members or academic programs or units fall under this definition.
IV. Policy
4.1 Faculty and staff, functioning as individuals, are free to conduct educational group travel that is independent of the University, so long as doing so does not conflict with assigned duties at the University; however, in doing so, they should not associate the travel activity with the University in any way.
4.2 If Dixie State University’s name and/or resources are associated in any way with the promotion or implementation of educational group travel, then the travel/study activity is an official activity of the institution and will abide by the following stipulations:
4.2.1 All student participants will enroll in either a credit-bearing course, such as a "2990 Seminar," or a non-credit course.
4.2.1.1 In the case of credit-bearing travel/study, the course will meet the same academic standards, award similar credit, and be subject to the same institutional control as other courses and programs offered by the University (see policy 603 Curricular Integrity of Special Learning Activities).
4.2.1.2 Consistent with DSU Policy 603, academic credit will not be awarded for travel alone; instead, students will be required to complete an academic project.
604 Academic Travel/Study Programs Page 2|2
4.2.2 As an official University activity, the travel/study’s liability will be covered under the University’s Risk Management insurance.
4.2.3 The travel/study will not unduly take students and/or faculty away from regularly scheduled course activities. Travel/study will be scheduled in such a way that it does not require that students and/or faculty leave their regularly scheduled courses for more than two days.
4.2.4 The costs of operating travel/study will come from study abroad expenses charged to participants. If for any reason the actual costs of the travel/study exceed the revenue generated through these fees, the operating budgets of the faculty’s academic program or the sponsoring administrative unit will cover the shortfall.
4.3 Before advertising or promoting the travel/study, the sponsoring faculty, program, or unit must receive the academic dean’s approval. In seeking approval, the faculty or academic program will demonstrate the following to the dean:
4.3.1 That all participants will be enrolled in either a credit or not-credit course.
4.3.2 That credit is not awarded for travel alone.
4.3.3 That the travel/study does not unduly take students or faculty away from other regularly scheduled coursework or duties.
4.3.4 That there is sufficient revenue, either from student study abroad expenses or from the operating budgets of the sponsoring academic program or unit.
V. References
5.1 DSU Policy 603: Curricular Integrity of Special Learning Activities
VI. Procedures VII. Addenda
Policy Owner: Provost and Vice President of Academic Affairs Policy Steward: Associate Provost History: Approved 9/27/02 Revised Spring 2018
605 Textbooks Page 1|5
Dixie State University Policy 605 Textbooks
I. Scope II. Responsibilities of Campus Bookstore
III. Responsibilities of Faculty Members IV. Responsibilities of Department Chairs V. Departmental Responsibilities
VI. Conflict of Interest VII. Copyright
I. Purpose
II. Scope III. Definitions IV. Policy V. References
VI. Procedures VII. Addenda
I. Purpose
1.1 To establish policies for the selection and purchase of textbooks and supplemental materials, including the responsibilities of the campus bookstore, faculty, department chair, and academic units relative to textbook selection and purchase.
II. Scope
Dixie State University (DSU) maintains official records of required and recommended textbooks and supplemental materials for all college courses. The University works diligently to select high quality academic materials at the lowest possible cost to students. Required and recommended textbooks and other course materials will be listed online at the Campus Bookstore website and linked from each semester’s class schedule.
2.1 This policy applies to all faculty, staff, and academic units involved in the selection and purchase of textbooks and supplemental materials.
2.2 Dixie State University (DSU) maintains official records of required and recommended textbooks and supplemental materials for all college courses.
III. Definitions
3.1 Textbook: A print or digital book used in the study of a subject.
3.2 Supplemental material: Materials used to teach a subject in addition to or
605 Textbooks Page 2|5
supplementary to a textbook.
IV. Policy
4.1 Responsibilities of Campus Bookstore
The Campus Bookstore has the following responsibilities:
4.1.1 Maintain the list of required and recommended textbooks and supplemental materials for all college university courses and make it available to students online prior to the time registration begins for each semester. This list should minimally include the title, author, edition, ISBN, and price of each item.
4.1.2 Set Establish deadlines each semester for faculty submission of textbook and other course materials adoption in order to allow dissemination of textbook information in a timely manner.
4.1.3 Seek the lowest cost of required and recommended textbooks and supplemental materials.
4.1.4 Provide lower-cost copies of adopted textbooks whenever possible, including used copies and/or electronic versions.
4.1.5 Provide textbook rentals when feasible and when such rentals would reduce the cost for students.
4.1.6 Provide textbook buyback services when appropriate and provide buyback information to students.
4.2 Responsibilities of Faculty Members
4.2.1 If a faculty member requires a textbook or supplemental material for a class, the course should include substantial use of the textbook’s or other materials’ content. In addition, faculty members have the following responsibilities:
4.2.2 Provide timely and accurate information regarding textbook adoption to the Campus Bookstore according to the established deadlines, including immediate notification of textbook selection and adoption for classes added after semester registration begins.
4.2.3 Be aware of the price of the textbook(s) and other materials selected.
4.2.4 Include in course syllabi the publication information of required and recommended textbooks and other materials, including author, title,
605 Textbooks Page 3|5
edition, publication date, price, and whether the item is required or recommended, as listed on the Campus Bookstore website.
4.2.5 Consider the substance of content changes between editions and retain older editions when appropriate.
4.2.6 Investigate lower-cost options to traditional textbooks as appropriate, including open source, copyright free, online, and unbundled materials.
4.2.7 Place a copy of each required and recommended textbook on DSU Library course reserve whenever possible in order to increase access to students who cannot afford to purchase the textbook or cannot purchase the textbook at the beginning of the semester, and/or in case there are no immediately available copies.
4.3 Responsibilities of Department Chairs
Department chairs have the following responsibilities regarding textbook selection and adoption:
4.3.1 Ensure that the instructor of any course added to the class schedule after the registration period begins informs the Campus Bookstore of required and recommended materials as soon as possible.
4.3.2 Once a required textbook has been selected and adopted for a specific course in a semester, that book the textbook and supplemental materials will be used in the class unless the requested book is unavailable in the marketplace, even if the instructor changes.
4.3.3 If an instructor is not assigned to a specific course by the time the semester’s registration begins, the department chair or designee shall select a standard textbook to be used in that class.
4.3.4 Place a copy of each required and recommended textbook on DSU Library Course Reserve whenever possible in order to increase access to students who cannot afford to purchase the textbook or cannot purchase the textbook at the beginning of the semester, and/or in cases where there are no immediately available copies.
4.4 Responsibilities of Academic Departments Responsibilities
4.4.1 Faculty members in departments and other academic units shall work collaboratively to ensure the use of appropriate textbooks and supplemental materials with the following considerations stipulations taking the following into consideration:
605 Textbooks Page 4|5
4.4.1.1 Coordination of textbooks in similar or sequential courses.
4.4.1.2 A Use of common textbooks should be adopted where possible for all in different sections of the same course.
4.4.1.3 Use of older editions when substantial content changes are not present in new editions.
4.4.1.4 Older textbook editions should be selected when substantial content changes are not present in new editions. Use of lower-cost options to traditional textbooks as appropriate, including open source, open access / openly accessible, copyright free, and/or unbundled materials.
4.4.1.5 Use of Lower-cost options to traditional textbooks should be adopted as appropriate when available, including open source, open access / openly accessible, copyright free, and/or unbundled materials.
4.5 Conflict of Interest
4.5.1 Faculty members who use their own intellectual property in a course are under specific restrictions as follows:
4.5.1.1 Before a faculty member receives royalties, remuneration, payment, or other compensation resulting from the creation and/or adoption of self-authored textbook or other course materials, the decision to adopt those items for class use must be evaluated by at least two (2) other faculty members who have familiarity with the course content and have been approved by the department chair.
4.5.1.2
4.5.1.3 The evaluating faculty members will consider the appropriateness of the items to the specific course, materials adopted in similar courses at DSU and at other institutions, and the cost to students in comparison with other available materials.
4.6 Copyright
4.6.1 Nothing in this policy abridges or alleviates the responsibility of instructors to obey copyright law.
4.6.2 Alternative resources of information sourcing and distribution,
605 Textbooks Page 5|5
including placement of intellectual property within a learning management system and the Library’s Course Reserve, must abide by all copyright restrictions.
Policy Owner: Provost and Vice President for Academic Affairs: Academics, VP Policy Steward: Associate Provost History: Approved 1/31/14 Revised Spring 2018
605 Textbooks Page 1|4
Dixie State University Policy 605 Textbooks
I. Purpose II. Scope
III. Definitions IV. Policy V. References
VI. Procedures VII. Addenda
I. Purpose
1.1 To establish policies for the selection and purchase of textbooks and supplemental materials, including the responsibilities of the campus bookstore, faculty, department chair, and academic units relative to textbook selection and purchase.
II. Scope
2.1 This policy applies to all faculty, staff, and academic units involved in the selection and purchase of textbooks and supplemental materials.
2.2 Dixie State University (DSU) maintains official records of required and recommended textbooks and supplemental materials for all college courses.
III. Definitions
3.1 Textbook: A print or digital book used in the study of a subject.
3.2 Supplemental material: Materials used to teach a subject in addition to or supplementary to a textbook.
IV. Policy
4.1 Responsibilities of Campus Bookstore
4.1.1 Maintain the list of required and recommended textbooks and supplemental materials for all university courses and make it available to students online prior to the time registration begins for each semester. This list should minimally include the title, author, edition, ISBN, and price of each item.
4.1.2 Establish deadlines each semester for faculty submission of textbook and other course materials adoption in order to allow dissemination of textbook information in a timely manner.
605 Textbooks Page 2|4
4.1.3 Seek the lowest cost of required and recommended textbooks and supplemental materials.
4.1.4 Provide lower-cost copies of adopted textbooks whenever possible, including used copies and/or electronic versions.
4.1.5 Provide textbook rentals when feasible and when such rentals would reduce the cost for students.
4.1.6 Provide textbook buyback services when appropriate and provide buyback information to students.
4.2 Responsibilities of Faculty Members
4.2.1 If a faculty member requires a textbook or supplemental material for a class, the course should include substantial use of the textbook’s or other materials’ content.
4.2.2 Provide timely and accurate information regarding textbook adoption to the Campus Bookstore according to the established deadlines, including immediate notification of textbook selection and adoption for classes added after semester registration begins.
4.2.3 Be aware of the price of the textbook(s) and other materials selected.
4.2.4 Include in course syllabi the publication information of required and recommended textbooks and other materials, including author, title, edition, publication date, price, and whether the item is required or recommended, as listed on the Campus Bookstore website.
4.2.5 Consider the substance of content changes between editions and retain older editions when appropriate.
4.2.6 Investigate lower-cost options to traditional textbooks as appropriate, including open source, copyright free, online, and unbundled materials.
4.2.7 Place a copy of each required and recommended textbook on DSU Library course reserve whenever possible in order to increase access to students who cannot afford to purchase the textbook or cannot purchase the textbook at the beginning of the semester, and/or in case there are no immediately available copies.
4.3 Responsibilities of Department Chairs
4.3.1 Ensure that the instructor of any course added to the class schedule after
605 Textbooks Page 3|4
the registration period begins informs the Campus Bookstore of required and recommended materials as soon as possible.
4.3.2 Once a required textbook has been selected and adopted for a specific course in a semester, the textbook and supplemental materials will be used in the class unless the requested book is unavailable in the marketplace, even if the instructor changes.
4.3.3 If an instructor is not assigned to a specific course by the time the semester’s registration begins, the department chair or designee shall select a standard textbook to be used in that class.
4.3.4 Place a copy of each required and recommended textbook on DSU Library Course Reserve whenever possible in order to increase access to students who cannot afford to purchase the textbook or cannot purchase the textbook at the beginning of the semester, and/or in cases where there are no immediately available copies.
4.4 Responsibilities of Academic Departments
4.4.1 Faculty members in departments and other academic units shall work collaboratively to ensure the use of appropriate textbooks and supplemental materials with the following considerations:
4.4.1.1 Coordination of textbooks in similar or sequential courses.
4.4.1.2 Common textbooks should be adopted where possible for all sections of the same course.
4.4.1.3 Use of older editions when substantial content changes are not present in new editions.
4.4.1.4 Older textbook editions should be selected when substantial content changes are not present in new editions.
4.4.1.5 Lower-cost options to traditional textbooks should be adopted as appropriate when available, including open source, open access / openly accessible, copyright free, and/or unbundled materials.
4.5 Conflict of Interest
4.5.1 Faculty members who use their own intellectual property in a course are under specific restrictions as follows:
4.5.1.1 Before a faculty member receives royalties, remuneration,
605 Textbooks Page 4|4
payment, or other compensation resulting from the creation and/or adoption of self-authored textbook or other course materials, the decision to adopt those items for class use must be evaluated by at least two (2) other faculty members who have familiarity with the course content and have been approved by the department chair.
4.5.1.2 The evaluating faculty members will consider the appropriateness of the items to the specific course, materials adopted in similar courses at DSU and at other institutions, and the cost to students in comparison with other available materials.
4.6 Copyright
4.6.1 Nothing in this policy abridges or alleviates the responsibility of instructors to obey copyright law.
4.6.2 Alternative resources of information sourcing and distribution, including placement of intellectual property within a learning management system and the Library’s Course Reserve, must abide by all copyright restrictions.
Policy Owner: Provost and Vice President for Academic Affairs Policy Steward: Associate Provost History: Approved 1/31/14 Revised Spring 2018
[#] Academic Fees Page 1|5
Dixie State University Policy 614 Academic Fees
I. Purpose II. Scope
III. Definitions IV. Policy V. References
VI. Procedures VII. Addenda
I. Purpose
1.1 This policy is to establish the appropriate use of academic fee revenues, the procedures by which such fees are approved and levied, and which university entities are responsible for overseeing the review and establishment of such fees for credit-bearing courses.
II. Scope
2.1 This policy applies to all faculty, staff, and students who attend Dixie State University and are affected by academic fees.
III. Definitions
3.1 Course Material fees: Fees that are established to offset costs associated directly with individual courses that are not covered by tuition and/or general fees. These fees are not to be used to compensate instructors. Examples of such fees include but are not limited to: participation in field experiences; access to and the use of specialized instruments, technology, or software; and/or the use of consumable laboratory or other specialized instructional materials/resources.
3.2 Computer lab access fees: Fees to students to support computer labs within a specific school or college. Revenue from these fees is used to purchase, repair, and/or replace hardware and infrastructure (for purposes of this policy, infrastructure includes but is not limited to the physical or virtual resources, i.e. software, supporting the IT environment) and to purchase software licenses.
3.3 Private-instruction fees: Fees from students and used to compensate instructors for individualized private instruction, provided by the university and are included in financial aid, necessary for the development of personal
[#] Academic Fees Page 2|5
performance skills or artistic competencies of such students.
3.4 Self-supporting course fees: Fees to students in lieu of Board-approved tuition for credit courses that are not funded through appropriated revenues.
3.5 Special-program/clinical-practice fees: Fees that are established for specific courses or programs to offset costs for extraordinary personnel services and related expenses.
3.6 Delivery fees: Fees to support the use of technology-supported design and delivery of online or other digital learning formats.
IV. Policy
4.1 In addition to Board-approved tuition and general student fees, the University may assess academic fees for credit courses based on consideration of average cost and the impact to students. The amount of a fee shall be based on the projected costs of expenses to be paid from the fee revenue. Fee revenue shall cover only these expenses, and departments/offices shall not generate excess funds (unless approved for cyclical repair and replacement for fee-approved resources) nor redirect revenues to other departmental operating funds. Any excess funds for a given year will be reported to assess necessary changes to future fee values.
4.2 Instructional materials for use by individual students should be furnished by the University only where there are special considerations of security, storage, safety, availability, quantity, and variety.
4.3 When deposits are required of students to cover the potential loss or breakage of University equipment, provisions with the Department of Revenue must be made for appropriate and timely refunds.
4.4 All academic units must administer academic fees in ways that give all fee paying students reasonable equal opportunity to benefit from the fee expenditure.
4.5 The fee charged must reasonably reflect the actual materials and service cost for which the fee is collected. These costs must be directly associated with classroom activity and exclude faculty compensation, with exception for private-instruction and self-supporting fees.
4.6 Course, Lab, Lab Access, and Private-Instruction Fees
4.6.1 Course, lab, and private-instruction fees may be assessed to recover costs not covered by tuition and/or general fees that are associated with
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individual courses when those costs represent direct or assignable costs calculated on a per-student basis and are: 1. Essential to the educational outcomes of the course; 2. Unique to the type of course or delivery method; and 3. Typically used during the term of enrollment for which the fees were
collected. 4.6.2 Parameters for course, lab, lab access, and private-instruction fees shall
be established by the Provost, in consultation with the Academic Council.
4.7 Academic Fee Record, Collection, and Use
4.7.1 The Registrar is responsible for maintaining a current record of all academic fees.
4.7.2 All academic fee revenue shall be paid directly through university-authorized accounts receivable offices and systems.
4.8 Self-Supporting Course Fees
4.8.1 In consultation with the Provost, deans may identify specific courses and/or course sections as self-supporting. Direct instructional expenditures for these course sections shall not be paid from appropriated indexes because these course sections are not eligible for state tax-fund support.
4.9 Special-Program/Clinical-Practice Fees
4.9.1 Certain specialized educational programs may be authorized in consultation with the Provost, to establish special-program/clinical-practice fees. Special-program/clinical-practice fees are charged in addition to Board-approved tuition and general student fees.
4.10 Delivery Fees
4.10.1 Delivery fees, such as the online delivery fee, supporting the development and enhancement of online and other digital offerings may be authorized in consultation with the Provost.
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V. References
5.1 Utah System of Higher Education R510, Tuition and Fees; DSU Policy 201, Cash Handling & Income
VI. Procedures
6.1 Academic Fee Committee
6.1.1 The Academic Fee Committee is a university committee with association to the Faculty Senate. Voting members of the committee shall consist of faculty members from across all Colleges, one student recommended by the DSUSA Executive Committee, policy stewards noted in this policy and one recommended by the Registrar. At least one faculty member appointed must have served on the committee the previous year.
6.2 Creation, Deletion, and/or Amendment of Academic Fees
6.2.1 Proposals for course, lab, lab access, and private instruction fees shall be submitted via the Academic Fee Form. The form must be submitted to the Academic Fee Committee for the approval of all new fees, changes in fees, and/or deletion of fees. The request shall include the rationale and justification for the request, specific expenses to be paid from the fee revenue, the course and delivery format(s) for which the fees are requested, the date of implementation or deletion, the requested amount of the fee, and any additional information as specified.
6.2.2 All new proposals or modifications to academic fees require approval by the Academic Fee Committee, review by the University Curriculum Committee (UCC), and approval by Academic Council and the University Board of Trustees upon request.
6.3 Monitoring and Financial Management
6.3.1 To ensure compliance with this policy and established parameters, each dean or director is responsible on an annual basis for monitoring academic fee revenues, expenses, and fund balances within his or her college or office/department. This review shall inform recommendations for fee changes and/or deletions. Each dean or director will create an annual academic fee report at the end of the academic year and submit it to the Academic Fee Committee for review with representatives from the Internal Audit and Director of Revenue offices.
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6.4 Notice to Students
6.4.1 Each semester’s class schedule shall include information about approved academic fees. Such publication constitutes advance notice for the academic fee requirement. Any changes to academic fees must be approved and published in the class schedule for the semester in which the change shall be effective. Only fees listed in the class schedule shall be collected for that semester or term.
6.4.2 Department Chairs and Directors are responsible for working with the Registrar and Scheduling offices to ensure the correct academic fees are published and applied.
VII. Addenda
7.1 N/A
Policy Owner: Provost/Vice President of Academic Affairs Policy Stewards: Chair of the Academic Fee Committee, Director of Distance & Digital Learning, Director of Revenue History: Created 2/23/2018 Approved 0/0/00 Revised 0/0/00
[#] General Education Page 1|4
Dixie State University Policy 615 General Education
I. Purpose II. Scope
III. Definitions IV. Policy V. References
VI. Procedures VII. Addenda
I. Purpose
1.1 To define the administrative structure of the General Education Committee as well as the processes for creating and maintaining general education courses and the function of the General Education Program.
II. Scope
2.1 All faculty, staff, and administrators associated with teaching, developing, supporting or administering general education courses and the General Education Committee are held to the expectations set forth in this policy.
III. Definitions
3.1 General Education Program: This academic program is an intentional, coherent, and integrated series of requirements and courses intended to fully comply with Board of Regents Policy R470 so that students acquire required knowledge, intellectual and practical skills, and develop personal and social responsibility.
3.2 General Education Committee: This committee is a free-standing committee and is responsible for developing and maintaining the General Education (GE) program of requirements and courses that fulfill those requirements. The GE Committee is also responsible for overseeing, reviewing, and advising institutional requirements.
IV. Policy
4.1 General Education Committee
4.1.1 Administration and leadership of the General Education Committee (GE) shall be provided through the Division of Academic Affairs.
4.1.2 The GE Committee serves as the body within Academic Affairs that promotes, supports, and reviews general education courses at DSU.
4.1.3 The GE Committee operates under Robert’s Rules of Order.
4.1.3.1 A quorum shall be recognized as more than half of voting members.
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4.1.3.2 It is the responsibility of each voting member to understand and abide by the voting rules under Robert’s Rules of Order as summarized in the Addenda.
4.1.4 The GE Committee votes to approve, reject, or revise courses submitted to become part of the GE curriculum. Course-related items and decisions then move forward for further approval to the University Curriculum Committee (UCC) and the Academic Council (AC). Procedural items will move forward as information items to the University Curriculum Committee (UCC) and the Academic Council (AC).
4.1.5 The GE Committee works collaboratively with colleges and academic departments to ensure consistency and excellence in all GE courses.
4.1.6 The GE Committee is staffed by a Director selected by the Provost and Vice President of Academics in collaboration with the Faculty Senate President.
4.1.6.1 The Director receives compensation of a six credit release per semester from his or her normal teaching load to fulfill GE responsibilities.
4.1.6.2 The responsibilities of the GE Director are as follows:
4.1.6.2.1 Attend GE Committee meetings.
4.1.6.2.2 Represent GE at UCC, AC, and any other meetings where GE input is required to advocate for and ensure the smooth running of GE.
4.1.6.2.3 Work with departments to optimize the course distribution in the GE areas.
4.1.6.2.4 Serves as liaison between GE and other institutional entities.
4.1.6.2.5 Works in coordination with the General Education Assessment Committee.
4.1.6.2.6 Communicates GE changes and reform to Academic Affairs and Student Affairs.
4.1.6.2.7 Represents DSU on the Utah System of Higher Education (USHE) General Education Taskforce.
4.1.7 The GE Committee is also served by a Chair selected for a one-year term by the GE Committee from among members who have served a minimum of one year on the Committee. The Chair can serve two consecutive terms.
4.1.7.1 The Chair receives compensation of a three credit release per semester from his or her normal teaching load to fulfill GE responsibilities.
4.1.7.2 The responsibilities of the GE Chair are as follows:
[#] General Education Page 3|4
4.1.7.2.1 Creates meeting agendas and ensures that all matters before the Committee receive a full and fair hearing.
4.1.7.2.2 Meets with departments regarding GE issues.
4.1.7.2.3 Works in coordination with the General Education Assessment Committee.
4.1.7.2.4 Conducts the GE Committee meetings.
4.1.8 GE Committee members are student representatives and full-time faculty selected in collaboration between the Faculty Senate and department chairs and at minimum, represent every College having GE courses.
4.1.8.1 Voting members include faculty representatives and appointed student(s). Ex officio (non-voting) members such as advisors, registrars, and others are invited to inform members on issues related to their areas of responsibility.
4.1.8.2 The GE Director and Chair are non-voting members of the committee. The Chair only votes if there is a tie.
4.1.8.3 Responsibilities of the GE Committee Members include the following:
4.1.8.3.1 Attend Committee meetings and vote on issues brought before the Committee.
4.1.8.3.2 Inform constituents of GE Committee issues and decisions
4.1.8.3.3 Provide input on larger initiatives that affect or are contained within GE.
4.1.8.3.4 Accomplish associated tasks relative to ongoing efforts to improve and maintain the excellence of the GE program.
4.2 Meeting Parameters
4.2.1 The Chair runs the meetings and sets the meeting parameters.
4.2.2 There are instances when meetings may run overtime because of the large amount of business to be conducted. When this occurs and a voting member needs to leave, that member may select a proxy from among members who are able to remain at the meeting.
4.3 Appeal Process
4.3.1 If a voting dispute arises and cannot be resolved through the application of Robert’s Rules of Order, a voting member from the prevailing side of the vote can request a re-vote by the next regularly scheduled meeting. . If the motion prevails, the re-vote must take place by the end of that meeting.
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4.3.2 Any dispute may be appealed to the Academic Council for resolution.
4.3.3 The decision of the Academic Council is final.
V. References VI. Procedures
6.1 New GE Course Approval Process
6.1.1 Prior to submitting a course for GE consideration, a proposer must meet with the GE Chair to discuss details of the proposal.
6.1.2 The General Education Application form must then be completed and submitted.
6.1.3 The application form is brought before the GE Committee for discussion and vote.
6.1.3.1 Outside expertise is sought for proposals whose course content is outside the expertise of current committee members.
6.1.4 Once a course is granted GE status, the Director forwards the information on to the UCC and AC as an information item.
VII. Addenda
7.1 Summary of Voting Practice
7.1.1 Once a quorum is present, an official vote can take place among those voting members in attendance after a motion, second, and discussion have ensued. . Those voting yea or nay are then counted. Abstentions do not count toward the vote total. A majority of the vote total wins the vote.
7.1.1.1 A majority of the vote is more than half of the yes or no votes cast. In the rare case where 3 or more voting choices might be considered, a plurality of votes, or the most votes, does not carry the vote unless it is also a majority. If not a majority, the vote must continue by eliminating the option with the fewest votes followed by a re-vote.
Policy Owner: Provost and Vice President for Academic Affairs Policy Steward: Director of the GE Committee History: Approved 0/0/00 Revised 0/0/00
#616 Academic Curriculum Requirements Page 1|5
Dixie State University Policy 616 Academic Curriculum Requirements
I. Purpose II. Scope
III. Definitions IV. Policy V. References
VI. Procedures VII. Addenda
I. Purpose
1.1 To stipulate curriculum requirements for courses and programs be aligned with the Utah Code Annotated §53B-16-102, appropriate Utah Board of Regents policies, the requirements of the Office of the Commissioner of the Utah System of Higher Education (USHE), and accreditation guidelines.
II. Scope
2.1 These policies apply to all DSU courses and programs.
III. Definitions
3.1 Curriculum: Curriculum is the means, materials, and planned sequence of instruction related to outcome goals in the educational process.
3.2 Academic Program: An academic program is a coherent set of courses for academic credit and other requirements leading to the completion of a degree, minor, emphasis, certificate or other credential.
3.3 Course: A course is a set of teaching activities and learning outcomes delivered and supervised by faculty and offered by academic units, either for academic credit or not for academic credit.
3.4 Credit Hour: A credit hour is an amount of student work represented in intended learning outcomes and verified by evidence of student achievement. At DSU, one hour of classroom or direct faculty instruction and a minimum of two hours of out-of-class student work each week for approximately fifteen weeks is equivalent to one semester hour of credit. The equivalent amount of work over a different amount of time, or at least an equivalent amount of work for other academic activities, including laboratory work, internships, practica, studio work, and other academic work may also equate to one semester credit hour.
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IV. Policy
4.1 Academic Programs
4.1.1 Academic programs include, but are not limited to, the following:
4.1.1.1 Master of Arts or Master of Science (30-36 credits)
4.1.1.2 Bachelor of Arts or Bachelor of Science degree with major (120-127 credits)
4.1.1.3 Emphasis in a bachelor’s degree
4.1.1.4 Minor to be awarded with a bachelor’s degree
4.1.1.5 Associate of Arts or Associate of Science degree (60 – 63 credits)
4.1.1.6 Specialized associate’s degree (68 - 85 credits)
4.1.1.7 Associate of Applied Science degree (63 - 69 credits)
4.1.1.8 Certificate of Completion (30 or more credits)
4.1.1.9 Certificate of Proficiency (16 - 29 credits)
4.1.1.9.1 Institutional Certificates of Proficiency of less than 30 credits (including less than 16 credits) may be approved under the auspices of the University (R401. 3.1.1).
4.1.1.10 General Education program
4.1.1.11 Institutional requirements
4.2 Courses
4.2.1 Course prefixes and numbering will follow Utah Board of Regents policy R470 whenever possible and shall conform to the USHE standardized prefixes and numbering guidelines.
4.2.2 All course descriptions must include a rotation schedule listing the minimum semester when the course will be scheduled. Changes to course rotations do not require approval beyond the department chair.
4.2.2.1 Department chairs are responsible for submitting course changes according to a published annual schedule. Curriculum additions and revisions should receive the approval of the course-offering unit’s faculty members before being submitted for further approval.
4.2.3 Articulation agreements with other institutions require the consent of the department offering the DSU courses to which external courses or clock hour programs are articulated and the appropriate dean before being submitted for
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approval by Academic Council.
4.3 Credit Hour
4.3.1 The academic year is comprised of three terms: Fall, spring, and summer semesters. Fall and spring semesters contain approximately 15 weeks of instruction. Summer semester and other terms are typically shorter, and all contact hours and registration/refund deadlines must be adjusted accordingly to maintain the same standards outlined herein.
4.3.2 The calendar for each academic year is approved by Academic Council.
4.3.3 Dixie State University complies with the U.S. Department of Education definition of a credit hour as an amount of work represented in intended learning outcomes and verified by evidence of student achievement. One credit hour is an institutionally established equivalency that reasonably approximates at least one of the following:
4.3.3.1 A credit hour approximates not less than one hour of direct faculty instruction and a minimum of two hours of out-of-class student work each week for approximately fifteen weeks, or the equivalent amount of coursework via an alternative time frame or modality, to culminate in not less than 45 total hours of student contact and work.
4.3.3.2 A credit hour approximates at least an equivalent amount of work as required for other academic activities as established by the University. A student is expected to be academically engaged through activities including, but not limited to, classroom attendance, examinations, practica, laboratory work, internships, co-operative education, supervised studio work, textbook work, submitting an academic assignment, taking an exam, an interactive tutorial, computer-assisted instruction, online chats, video conferencing, attending an assigned study group; participation in teamwork, contributing to an academic online discussion; and initiating contact with a faculty member to ask questions about the academic subject being studied in the course.
4.3.4 In traditional courses in a 15-week semester, one 50-minute period of direct instruction per week throughout a 15-week semester equals 12.5 contact hours per credit. The same standard should be used in determining credits for courses which do not meet for 50-minute periods.
4.3.4.1 Minimum contact hour standards for a fifteen-week semester:
4.3.4.1.1 Lecture: 1 hour / week = 1 credit, with 2 hours out-of-class student work per credit required weekly.
4.3.4.1.2 Lab with Credit: Lower-division laboratory courses require minimum 2 hours / week = 1 credit; upper-division laboratory courses require minimum 3 hours / week = 1 credit.
4.3.4.1.3 Lab with No Credit: These courses usually substitute for in- or
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out-of-class class activities associated with another course, so the hours vary.
4.3.4.1.4 Activity: 2 hours / week = 1 credit
4.3.4.1.5 Clinical: Minimum 3 hours / week = 1 credit, although some programs require more hours per credit.
4.3.4.1.6 Practicum: If offered for credit, similar to Lab with Credit, depending on the level of instructor supervision, specific activities required, and standard of evaluation. Practicum hours can also be similar to Lab with No Credit and substitute for in class activities associated with another course.
4.3.4.1.7 Independent Study: Minimum 45 hours of student work = 1 credit.
4.3.4.1.8 Ensemble: 2 – 6 hours per week = 1 credit, depending on the amount and standard of performance, outside rehearsal, etc.
4.3.4.1.9 Internship / Cooperative Education: Hourly standards for work experience courses are much higher than other types of coursework, ranging from 45 to 200 total hours of work = 1 credit.
4.3.4.1.10 Studio: 2-hour per week in class per credit, with at least 1 hour per week out-of-class.
4.3.4.1.11 Other instruction types may be added but will follow the same minimum standards.
4.3.4.2 Except as allowed or required by U.S. Department of Education, State of Utah, Northwest Commission on Colleges and Universities, Utah Board of Regents, or other applicable professional accrediting agency, the credit hour equivalency will apply to all programs at all degree levels, regardless of delivery mode.
4.3.5 Review and Evaluation of Credit Hour Integrity
4.3.5.1 The content of a course, the amount of work required of students, and contact hours should remain constant through all term and semester schedules and in any delivery modality.
4.3.5.2 Schedule adjustments made for terms shorter than 15-weeks must meet the total minimum hours of direct instruction and out-of-class student work. The minimum contact hour standards for a 15-week semester must be adjusted accordingly for shorter semesters and terms in order to ensure appropriate contact time.
4.3.5.3 Contact hour requirements remain consistent across all instruction modes and formats.
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4.3.5.4 As part of the University’s cyclical academic Program Review and assessment processes, each academic program will undertake a review of its programs and individual courses at every degree level and every delivery mode to:
4.3.5.4.1 Assure that credit hour assignments are accurate and reliable.
4.3.5.4.2 Assure that any variations in the assignment of credit hours conform to commonly accepted practices in higher education.
V. References
5.1 Board of Regents Policies R401, R470
VI. Procedures VII. Addenda
Policy Owner: Provost and Vice President of Academic Affairs Policy Steward: Director of Curriculum History: Approved 0/0/00 Revised 0/0/00
636 Faculty Staffing Advisory Committee Page 1|2
Dixie State University Policy 636 Faculty Staffing Advisory Committee
I. Scope
1.1 The mission of the Faculty Staffing Advisory Committee is to report to the College President in matters dealing with staffing full-time faculty positions.
1.2 The purpose of the committee is to advise the college president as to which departments and programs are understaffed or over staffed.
1.3 The Faculty Staffing Advisory Committee shall consist of one faculty, recommended by the chair, from each instructional department.
1.3.1 Committee appointments shall be made by the college president in consultation with the faculty senate president and the vice-presidents.
1.3.2 The academic vice-president and instructional deans will serve as ex-officio committee members.
1.4 A chair shall be selected by the committee members.
1.5 The committee is advisory in nature.
1.6 Recommendations from the committee regarding staffing will coincide with the budget building process.
1.7 Committee members shall consider, but not be limited to, the following criteria for their recommendations concerning department and program staffing:
1.7.1 Student/faculty ratio
1.7.2 Enrollment trends
1.7.3 Importance to the mission of the college
1.7.4 Adjunct/full-time faculty ratio
1.7.5 Job placement information
1.7.6 Availability of qualified adjunct faculty
1.7.7 Direct cost per FTE
1.7.8 Program Advisory Committee recommendations
636 Faculty Staffing Advisory Committee Page 2|2
1.7.9 Staffing reductions will be made in compliance with policy 373 Termination and Reduction of Workforce.
Policy Owner: Academics, VP History: Approved 10/27/95
637 Faculty Emeritus Status Page 1|2
Dixie State University Policy 637 Faculty Emeritus Status
I. Purpose
II. Scope
III. Definitions
IV. Policy
V. References
VI. Procedures
VII. Addenda
I. Purpose
1.1 To establish the policy and procedure for selection of emeritus faculty status and to
describe the rights and privileges accompanying that status.
II. Scope
2.1 This policy applies to all faculty and staff involved in the selection of faculty for
emeritus status.
III. Definitions
3.1 Emeritus Status: Emeritus status is an honor, distinction, and recognition for faculty
retirees who have contributed significantly to the mission of the University in the areas
of teaching, service, and/or scholarship, research, and creative accomplishments.
IV. Policy
4.1 Emeritus status is reserved for faculty retirees who have held full-time faculty status
for at least 15 years at Dixie State University prior to final retirement. is an honor,
distinction, and recognition for faculty retirees who have contributed significantly to
the mission of the University in the areas of teaching, service, and/or scholarship,
research, and creative accomplishments.
4.2 Emeritus status is conferred with the rank the faculty member held at the time of
retirement (e.g. Associate Professor Emeritus, Professor Emeritus).
4.3 Rights and Privileges
4.3.1 In addition to the rights and privileges received by all University retirees,
faculty emeriti are:
4.3.1.1 Included in the University catalog
4.3.1.2 Eligible for non-voting membership in Faculty Senate.
4.3.1.3 Invited to participate in academic processions, including
commencement and or convocation exercises.
637 Faculty Emeritus Status Page 2|2
V. References
VI. Procedures
6.1 Procedure for Selection of Emeritus Status
6.1.1 A retiring faculty member's department chair, associate dean, or dean may
nominate the retiree for emeritus status. The nomination letter should include a
summary of the retiring faculty member's service to and accomplishments at the
University. The nomination letter shall be sent to the chair of the relevant
division or school Retention, Promotion, and Tenure Committee.
6.1.2 After verifying with the Office of Human Resources that the retiring faculty
member is eligible for emeritus status and at least 120 days prior to the
candidate's retirement date, the committee chair shall ask for ratification of the
emeritus status from all division or school faculty eligible to vote on matters of
rank and tenure.
6.1.3 Within five days after the ratification, the committee chair will forward the
results of the ratification to the appropriate dean. The dean shall consider the
recommendation and write a letter with his or her own recommendation for
action to the Provost and Vice President of Academic Affairs Services.
6.2 The Provost and Vice President of Academic Affairs services shall recommend to the
President the conferral or denial of emeritus status.
6.3 The President of the University shall present recommendations to the Board of
Trustees granting emeritus status.
6.4 The Board of Trustees will confirm or deny the President's recommendation, and the
President shall advise the candidate, the Provost and Vice-President of Academic
Affairs Services, and the dean / associate dean in writing of that decision.
Policy Owner: Provost and Vice President for Academic Affairs Academics, VP
Steward: Provost and Vice President for Academic Affairs
History:
Approved 1/20/98
Revised 4/30/12
[#] Faculty Emeritus Status Page 1|2
Dixie State University Policy 637 Faculty Emeritus Status
I. Purpose II. Scope
III. Definitions IV. Policy V. References
VI. Procedures VII. Addenda
I. Purpose
1.1 To establish the policy and procedure for selection of emeritus faculty status and to describe the rights and privileges accompanying that status.
II. Scope
2.1 This policy applies to all faculty and staff involved in the selection of faculty for emeritus status.
III. Definitions
3.1 Emeritus Status: Emeritus status is an honor, distinction, and recognition for faculty retirees who have contributed significantly to the mission of the University in the areas of teaching, service, and/or scholarship, research, and creative accomplishments.
IV. Policy
4.1 Emeritus status is reserved for faculty retirees who have held full-time faculty status for at least 15 years at Dixie State University prior to final retirement.
4.2 Emeritus status is conferred with the rank the faculty member held at the time of retirement (e.g. Associate Professor Emeritus, Professor Emeritus).
4.3 Rights and Privileges
4.3.1 In addition to the rights and privileges received by all University retirees, faculty emeriti are:
4.3.1.1 Included in the University catalog
4.3.1.2 Eligible for non-voting membership in Faculty Senate.
4.3.1.3 Invited to participate in academic processions, including commencement and or convocation exercises.
[#] Faculty Emeritus Status Page 2|2
V. References VI. Procedures
6.1 Procedure for Selection of Emeritus Status
6.1.1 A retiring faculty member's department chair, associate dean, or dean may nominate the retiree for emeritus status. The nomination letter should include a summary of the retiring faculty member's service to and accomplishments at the University. The nomination letter shall be sent to the chair of the relevant division or college Retention, Promotion, and Tenure Committee.
6.1.2 After verifying with the Office of Human Resources that the retiring faculty member is eligible for emeritus status and at least 120 days prior to the candidate's retirement date, the committee chair shall ask for ratification of the emeritus status from all college faculty eligible to vote on matters of rank and tenure.
6.1.3 Within five days after the ratification, the committee chair will forward the results of the ratification to the appropriate dean. The dean shall consider the recommendation and write a letter with his or her own recommendation for action to the Provost and Vice President of Academic Affairs.
6.1.4 The Provost and Vice President of Academic Affairs shall recommend to the President the conferral or denial of emeritus status.
6.1.5 The President of the University shall present recommendations to the Board of Trustees granting emeritus status.
6.1.6 The Board of Trustees will confirm or deny the President's recommendation, and the President shall advise the candidate, the Provost and Vice-President of Academic Affairs, and the dean / associate dean in writing of that decision.
VII. Addenda
Policy Owner: Provost and Vice President of Academic Affairs Policy Steward: Provost and vice President of Academic Affairs History: Approved 1/20/98 Revised 4/30/12 Revised Spring 2018
641 Faculty Retention, Promotion and Tenure Page 1|39
Dixie State University Policy 641 Faculty Retention, Promotion and Tenure
I. Purpose II. Scope
III. Definitions IV. Policy V. References
VI. Procedures VII. Addenda
I. Purpose
1.1 This policy establishes the guidelines for the faculty review process at Dixie State University (DSU).
II. Scope
2.1 This policy applies to all tenure-track and continuing status faculty and the administrators and staff responsible in the retention, promotion, and tenure process.
III. Definitions
3.1 Candidate: A full-time employee with a faculty appointment who submits a portfolio for a required or optional review under this policy.
3.2 Continuing Status: Faculty members who have earned the terminal degree required in their discipline of appointment will apply for tenure. Faculty members who have not earned the terminal degree required in their discipline of appointment at the end of their probationary period may be awarded post-probation Continuing Status. Receiving Continuing Status will depend on such faculty demonstrating excellence in teaching and exhibiting a strong commitment to serving students, colleagues, the department, the institution, and the greater community. Granting Continuing Status after the probationary period acknowledges that the faculty member is valued by the institution. Continuing Status faculty members have specific rights and responsibilities regarding institutional and faculty governance. Because granting Continuing Status is regarded as a critical personnel decision, it is imperative that a
641 Faculty Retention, Promotion and Tenure Page 2|39
thorough, responsible screening be part of the process. Continuing Status faculty members are required to undergo Post-Probation Review, although they are not eligible for Post-Probation Review increases, which are reserved for tenured faculty.
3.2.1 Faculty appointed to probationary continuing status or continuing status positions may hold the academic ranks of associate professor, assistant professor, and instructor.
3.2.2 If a probationary continuing status faculty member earns the required terminal degree prior to applying for continuing status, s/he will apply for tenure instead, with years of service credited equally and no change in the probationary period. An official transcript showing the required terminal degree must be sent by the awarding institution to the Human Resources Office.
3.2.3 If a faculty member receives the terminal degree required in the discipline of appointment after having been awarded continuing status, s/he may elect to submit an application for tenure in the review cycle following degree posting or in any year thereafter. An official transcript showing the required terminal degree must be sent by the awarding institution to the Human Resources Office.
3.2.3.1 A continuing status faculty member who chooses to apply for tenure once s/he becomes eligible would still be considered non-probationary and would incur no employment jeopardy by applying.
3.2.4 Specific faculty positions, including professional positions and all positions outside academic departments, are ineligible for tenure. A new faculty member’s letter of appointment indicates if the position of the faculty member will be eligible for continuing status or tenure after a successful Final Probationary Review.
3.3 Day: Within this policy, “day” refers to a “calendar day” unless “business day” is specified. A day when the University is open for business, excluding weekends and holidays, is considered a business day.
3.4 Deadlines: A non-business day is a day on which the University is not open for business. If a deadline included in this policy falls on a non-business day, the deadline will be changed to the next business day.
3.5 Faculty: For the purposes of this policy, a faculty member is a full-time employee with any type of faculty status as defined in Policy 631 Faculty
641 Faculty Retention, Promotion and Tenure Page 3|39
Categories.
3.6 Non-Compliance: Failure to submit an Intermediate Probationary, Post-Probation, and Final Probationary review portfolio according to the schedule outlined in this policy will result in disciplinary action as outlined in DSU Policy 633: Faculty Rights and Responsibilities, up to and including non-reappointment or termination in accordance with DSU Policy 371: Faculty Termination.
3.7 Probation: A six (6)-year period of probationary employment is required for faculty appointed to ongoing, full-time positions. Scheduled evaluations and reviews during the probationary period evaluate performance and provide constructive feedback as faculty progress. At any time the contracts of probationary faculty members who do not meet the standards of the department or the expectations of the institution may be subject to non-renewal in accordance with the Utah Board of Regents policy R481, Academic Freedom, Professional Responsibility, Tenure, Termination, and Post-Tenure Review, and DSU policy 371: Faculty Termination. Probationary faculty members are at-will employees.
3.7.1 The institution is permitted, within the limits of academic freedom, statutory law, and constitutional law, the utmost discretion in determining who will be retained for tenure and continuing status appointments. Probationary faculty members are appointed on an annual basis according to the following schedule in accordance with Utah Board of Regents policy R481:
3.7.1.1 During the first academic year of service, notice of non-reappointment will be given not later than March 1 of the first year of academic service, or at least three months in advance of termination.
3.7.1.2 During the second and subsequent years of academic service, notice of non-reappointment will be given not later than December 15 of the academic year, or at least six months in advance of termination.
3.7.1.3 The formal probationary period for faculty members whose appointment begins after 1 September (midyear appointments) starts at the beginning of the following academic year on 1 July.
3.7.1.4 Serving as a department chair during the probationary period has no impact on the length of the probationary period. A post-probation faculty member with rank in a DSU academic
641 Faculty Retention, Promotion and Tenure Page 4|39
department who accepts appointment as a dean or other full-time administrative position retains faculty status, rank, and tenure during his/her administrative appointment, but is not considered to have a current faculty appointment. Years served as a dean or other full-time administrative position can accrue toward rank advancement as applicable, although application for such advancement may not be submitted while the individual is serving in a non-faculty appointment, and Post-Probation Reviews are not required while a faculty member serves in as a dean or in another administrative position. (See DSU Policy 105: Academic Structure.)
3.7.1.5 A probationary faculty member who accepts a full-time administrative position relinquishes his/her faculty status, with the exception that s/he may negotiate to have prior years of faculty service counted toward post-probation status and rank advancement if s/he accepts a faculty position immediately after serving in the administrative position.
3.7.1.6 No credit toward tenure, continuing status, or non-probationary status can be awarded for term appointments or non-full time positions at DSU or other institutions.
3.7.1.7 Certain situations such as family medical leave or military duty may merit temporarily suspension of the probationary period. The faculty member must make a written request for approval of the suspension to the chair, the dean and the Provost. Periods of duty spent off campus or on scholarly activity or educational leave are counted as part of the probationary period unless other written agreement is made.
3.7.2 In specific circumstances and solely at the discretion of the University, a new faculty member who has both exceptional qualifications and experience at a regionally accredited institution may be awarded a reduction in the probationary period with the written approval of the Dean and the Provost.
3.7.2.1 A one (1) to two (2) year reduction is allowed based on the amount and quality of documented previous tenured experience. The maximum two (2) year credit allows an experienced, exemplary faculty member to undergo the required Intermediate Probationary Review in the second as opposed to third year and the required Final Probationary Review in the fourth rather than
641 Faculty Retention, Promotion and Tenure Page 5|39
the sixth year. Any exception made in extraordinary circumstances must be approved in writing by the Dean and the Provost.
3.7.2.2 A reduced probationary period may only be awarded within the first two years of appointment and may not be negotiated after that point.
3.8 Professional Faculty: Post-probationary status for full-time faculty members appointed to positions rather than academic ranks, hired outside the faculty salary schedule based on professional skills rather than academic credentials, and/or appointed outside an academic department. Such faculty members are not eligible for tenure or continuing status. Professional faculty positions may include but are not limited to professional faculty, lecturer, and lecturer/advisor, in residence faculty, clinical faculty, and instructional technologist / designer. Professional faculty members have voting rights in faculty matters, but those rights do not include matters regarding tenure, continuing status, or rank. Faculty in these positions who demonstrate excellence in fulfilling their role assignment and who exhibit a strong commitment to serving students, colleagues, their department, the institution, and the greater community can be awarded Non-Probationary Status after the appropriate probationary period and reviews. Professional faculty members are required to submit Intermediate Probationary, Final Probationary, and Post-Probation reviews according to the schedule outlined in this policy. Professional faculty members are not eligible for promotion in the form of rank advancement. Professional faculty members are required to undergo Post-Probation Review although they are not eligible for Post-Probation Review salary increases, which are reserved for tenured faculty.
3.9 Post-Probation: Faculty members who have completed the probationary period may be awarded tenure, continuing status, or non-probationary status after a Final Probationary Review.
3.10 Promotion: Promotion in faculty rank is the acknowledgement by the institution of excellence in performance of teaching and service, professional competence and responsibility, community engagement, and/or scholarly research or creative work as appropriate to the faculty member’s role statement. Faculty members eligible for promotion, which is also referred to as rank advancement, may apply in the sixth year of full-time Tenure-Track, Tenured, Probationary Continuing Status and/or Continuing Status employment after the last review. Length of service alone should not create an expectation of promotion. Faculty appointed to Professional positions do not hold rank and they are therefore ineligible to apply for promotion (see
641 Faculty Retention, Promotion and Tenure Page 6|39
Professional Faculty definition 3.8).
3.10.1 Members of the faculty appointed to tenure-track positions who hold the terminal degree required in their discipline of appointment may be awarded tenure and the following ranks: assistant professor, assistant librarian, associate professor, associate librarian, professor, and librarian.
3.10.2 Members of the faculty appointed to probationary continuing status positions who have earned a master’s degree but do not hold the required terminal degree required in their discipline of appointment may apply for and be awarded continuing status and the following ranks: instructor, assistant professor, and associate professor.
3.11 Rank: Academic ranks include the titles instructor, assistant professor, associate professor, professor, assistant librarian, associate librarian, and librarian. These titles are reserved for tenure-track, tenured, probationary continuing status, and continuing status faculty who have received that academic appointment in an academic department. All faculty members receiving these ranks must have earned a master’s or doctoral degree.
3.11.1 A new faculty member who has earned the terminal degree required in his/her discipline of appointment typically begins service at the rank of assistant professor. A new faculty member who has not earned the terminal degree required in his/her discipline of appointment typically begins service at the rank of instructor. A new library faculty member typically begins service at the rank of assistant librarian. A professional faculty member is not appointed to an academic rank but is hired in a specific position.
3.11.2 Based on documented prior experience, a new faculty member may be appointed at a higher rank. A number of factors may be used in consideration of appointment at higher rank, including the relevance and quality of prior experience. Such an award is an exception to policy, is made solely at the discretion of the University, and cannot be negotiated after the faculty member’s appointment. Appointment at higher rank must be approved in writing by the dean, the Provost, and the President. Appointment at higher rank has no bearing on a faculty member’s probationary period.
3.12 Retention: A probationary faculty member is retained when s/he is offered employment for the following academic year, either through direct reappointment or the absence of non-reappointment.
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3.13 Review: A faculty review is the process of peer and administrator examination of a faculty member’s portfolio for the purpose of appraising the faculty member’s performance in his/her duties and responsibilities as outlined in the faculty member’s role statement, DSU Policy 633: Faculty Rights and Responsibilities, and other applicable University policies.
3.14 College: A College within the University is usually organized under a dean. However, in this policy, a College Faculty Review Committee refers to faculty members who have been grouped together for purposes of voting on faculty review matters. Colleges under deans may be subdivided as provided in this policy, but in no case will faculty members in a department be assigned to separate Colleges. Faculty members without appointment in an academic department will be assigned a College for the purpose of faculty reviews, and reasonable effort will be made to continue that assignment throughout the faculty member’s appointment.
3.15 Tenure: Faculty members appointed to ongoing tenure-track positions who have earned the terminal degree required in the discipline of appointment by the time of the Final Probationary Review and who demonstrate excellence in teaching and exhibit a strong commitment to serving students, colleagues, the department, the institution, and the greater community can be awarded tenure after the appropriate probationary period and reviews. Granting tenure after the probationary period acknowledges that faculty members are especially valued by the institution, are competent in their disciplines, and are capable of continued excellence in teaching, service, and scholarly, research or creative contributions as appropriate to their role statement. Tenured faculty members have specific rights and responsibilities regarding institutional and faculty governance. Because granting tenure is regarded as the University’s most critical personnel decision, it is imperative that a thorough, responsible screening be part of the tenure-granting process. Tenured faculty may apply for promotion and are required to submit portfolios for Post-Probation Reviews as scheduled. Tenured faculty members who receive favorable Post-Probation Reviews are eligible for salary increases as outlined in DSU Policy 341: Faculty Salaries.
3.16 Tenure-Track: The probationary period for faculty members in full-time ongoing positions identified as tenure-track wherein the appointed faculty member holds the terminal degree required in his/her discipline of appointment and is projected to meet the expectations of and must apply for tenure in the final year of the probationary period. Tenure-track appointments must be made within an academic department at one of the following academic ranks: assistant librarian, assistant professor, associate librarian, associate professor, librarian, or professor.
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3.17 Terminal Degree: The level of and/or specific academic degree required for tenure as well as for various academic appointments at DSU. Academic disciplines may have specific standards listed in an addendum to this policy, but the minimum standards at DSU are:
3.17.1 Faculty members must have earned a master’s degree to earn continuing status and/or to be awarded the rank of instructor, assistant professor, assistant librarian, associate professor, or associate librarian.
3.17.2 Faculty members must have earned the terminal degree required in their discipline of appointment to earn tenure, the rank of professor, and/or be eligible for post-probation salary increases.
3.17.3 Utah Board of Regents Policy R312 includes the following restrictions.
3.17.3.1 The master’s degree is the standard requirement for faculty teaching general education courses.
3.17.3.2 Faculty teaching upper-division courses will have earned or be working toward the appropriate terminal degree for their field and specialty.
IV. Policy
4.1 Review Criteria
4.1.1 The professional judgment of a faculty member’s peers and colleagues is a significant factor in faculty self-governance. Typically, faculty members are reviewed based on criteria for teaching, service, community engagement, and, as applicable, scholarly, research, or creative work. All faculty members are required to satisfactorily perform the duties and responsibilities detailed in the faculty member’s role statement in fulfillment of the University’s mission. All members of the faculty are expected to perform their duties in accordance with DSU Policy 633: Faculty Rights and Responsibilities, including statements on ethics and responsible conduct. Documentation must be provided to substantiate the portfolio and allow review based on applicable criteria. Reviews involve both quantitative and qualitative information. Portfolios are evaluated on a case by case basis.
4.1.2 Standard criteria are applied as appropriate to the candidate’s role statement and those criteria may be altered as needed based on a candidate’s duties as listed in the role statement. Candidates are not necessarily reviewed on the same criteria, and criteria are not weighted
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equally.
4.1.3 Departments and/or Colleges may add or modify criteria based on required or specialized activities for any subgroup of faculty. Such additional criteria must be approved by a majority of the full-time faculty in the organizational unit, must be submitted to Academic Council for approval, and must be linked from this policy as addenda before implementation.
4.1.4 Student evaluations will be considered to the extent that a faculty member’s role statement includes teaching. Student evaluations of faculty members whose role statement does not include or emphasize teaching but who teach overload courses will be considered supplemental in the faculty review process.
4.1.5 Teaching effectively typically includes pedagogical technique and/or innovation; fair and timely evaluation of student work; quality feedback to students; maintaining professional competencies; teaching preparation; judgment in selecting and emphasizing course content to fulfill programmatic and institutional objectives; providing students with a broad scholarly perspective; openness and receptivity to students and their ideas; and willingness to work with colleagues to fulfill departmental and/or program goals. Documentation supporting teaching usually includes proficiency in curriculum development as demonstrated through instructional materials such as syllabi and assignments, tests, exams, etc., as well as examples of student work produced as a result of excellent teaching.
4.1.6 Faculty members are required to perform service on two levels: professional service to the University and community engaged service to outside organizations and/or the community related to the institution’s mission
4.1.6.1 All faculty members are expected to maintain office hours and be available to students and colleagues to conduct University business. Required additional professional service to the University typically includes but is not limited to advising and mentoring students; participating in shared governance in the form of membership on committees and attendance at meetings on and off campus; administrative duties; working on curriculum development, program review, and assessment; attending commencement ceremonies; and engaging in other service to the University. Documentation supporting professional service to the
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University usually includes letters from committee chairs showing participation on committees; samples of curriculum development, program review, and assessment; and examples of student interaction and engagement.
4.1.6.2 Service to outside organizations and the community typically includes but is not limited to participation in regional and national professional organizations and activities, including holding appointed or elected office in such organizations; professionally related volunteer work and positions; public speaking and/or information dissemination involving professional expertise; and community and global engagement activities supporting the University mission.
4.1.7 Scholarly, research, or creative work is evaluated as appropriate to the candidate’s discipline and role statement. Such work typically includes applied and theoretical research; creative activities which produce new works of art, music, or literature; publication of peer-reviewed work; and serving as an editor or referee for a scholarly publication, all of which if used as evidence by a candidate as part of a portfolio, should be complementary to the individual’s disciplinary assignment.
4.1.8 Faculty members are expected to serve students, colleagues, the department, the University, and the greater community. Granting tenure, continuing status, or non-probationary status acknowledges that faculty members have made contributions appropriate to their Role Statement (See Faculty Evaluation policy) toward fulfilling the University’s mission; are especially valued by the institution; have developed an established record demonstrating teaching effectiveness in their disciplines; and are capable of continued teaching, community engagement, service, and scholarly, research, or creative contributions.
4.1.9 Faculty members who have received tenure, continuing status, or non-probationary status are expected to demonstrate the same strong commitment to serve students, colleagues, the department, the University, and the greater community throughout their careers at DSU. Post-Probation Review criteria are the same as for other reviews.
4.1.10 Intermediate Probationary, Tenure, and Continuing Status reviews are based on the cumulative work of a faculty member during the probationary period, including any years brought towards tenure. Promotion and Post-Probation reviews focus on the faculty member’s accomplishments since his/her last promotion.
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4.2 Faculty Portfolios
4.2.1 The University requires that all documentation regarding and in support of a candidate’s review portfolio be housed in the specified electronic system. All full-time employees with faculty appointments are required to maintain a current portfolio in the electronic portfolio system, whether or not a review is imminent. Since reviews are based largely on a faculty member’s performance and activities in the period since the last review, it is logical that documentation and information that is outdated (e.g. relevant only to the period prior to the last review) will be periodically removed. The portfolio should include documentation of all aspects of a faculty member’s assignment as detailed in the annual role statement. Before undergoing a review, the candidate is responsible to ensure that his/her electronic portfolio includes the following:
4.2.2 Human Resources form indicating eligibility, terminal rank in discipline, and faculty member’s educational attainment. This form is not required for Post-Probation Reviews.
4.2.3 Optional Curriculum Vitae for the period under review with activities, and documentation manner that supports the University’s criteria for review of portfolios.
4.2.4 Role statements for all years under review subsequent to Role Statement requirement in Faculty Evaluation Policy.
4.2.5 The Supervisor’s Report is an honest and frank assessment by the faculty member’s chair or dean as to how the faculty member is progressing in the quality of teaching, service, and fulfillment of role statement, as well as other activities, duties, and responsibilities relevant to the review process. This report will be sent to the candidate after the School Review is complete. In addition, it will be given to the University Review Committee for consideration in review. The faculty member has a right to respond to the Supervisor’s Report
4.2.6 Written results of all previous portfolio reviews, including letters and/or reports issued by the College Faculty Review Committee, University Faculty Review Committee, Post Probation Faculty Review Committee, Supervisor (Chair or Dean), and Provost. All documentation in this category should be maintained throughout the faculty member’s employment at the University and may not be removed as outdated.
4.2.7 Letters and/or reports from the College Faculty Review Committee,
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University Faculty Review Committee, and Provost received throughout the current review process must be added to the portfolio before the next level of review can commence.
4.2.8 It is the responsibility of the faculty member to ensure that all required evaluations outlined in DSU Policy 642: Faculty Evaluations are included in the portfolio.
4.2.9 Evidence to support teaching criterion, as appropriate to role statement, such as:
4.2.9.1 Samples of syllabi.
4.2.9.2 Examples of faculty member’s pedagogical techniques.
4.2.9.3 Samples of assignments, quizzes, exams, and other methods of evaluating student learning outcomes.
4.2.9.4 Examples of student work, particularly written and/or research-based work.
4.2.9.5 Evidence of assessment activities.
4.2.10 Evidence to support service, such as:
4.2.10.1 Documentation of service to the institution.
4.2.10.2 Evidence of relevant community engagement and service related to the institution’s mission to the profession, to the community, to outside organizations.
4.2.11 Other documentation as determined to be needed:
4.2.11.1 Documentation of professional development, including required post-award reports.
4.2.11.2 If desired or required by role statement, evidence of creative or scholarly activity, including research, publication, artwork, curriculum development, etc.
4.2.11.3 General letters of support or recommendation as desired.
4.2.11.4 Copy of Professional Development Plan, if one has been implemented. Refer to Policy 632 Faculty Responsibilities and Academic Freedom for more information about Professional Development Plans.
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4.2.12 The following must be included in the portfolio before the next-level review can be completed, and these documents should permanently remain in the portfolio. In addition, any formal, written response to the above listed documents submitted by the candidate must be included in the portfolio.
Level of Review Documents Required Before Review College Faculty Review Committee 1. Letter from the candidate to chair of
College Faculty Review Committee. 2. Human Resources document that
indicates eligibility, terminal rank in discipline, faculty member’s educational attainment, etc.
University Faculty Review Committee 1. Letter from Supervisor (College Chair or Dean)
2. Letter from College Faculty Review Committee to University Faculty Review Committee.
University Post-Probation Review Committee
1. Letter from candidate to Chair of University Faculty Post-Probation Review Committee.
2. Supervisor’s Report (Chair or Dean).
Provost’ Review 1. Letter from University Faculty Review Committee to Provost -Or-
2. Letter from Post-Probation Faculty Review Committee to Provost.
4.2.13 Any member of a College Faculty Review Committee has the right to
access the electronic portfolio of a faculty member who has submitted an application to that committee and to participate in the review, regardless of voting rights, rank, or discipline. All faculty members eligible to participate in the review should have access to relevant portfolios through their office computers. Department Chairs, Deans, and the Provost or their designee(s) have the right to review the electronic portfolio of any faculty member under their jurisdiction at any time.
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4.3 Committees
4.3.1 For the purposes of this policy, confidential information is that which not generally known to the public. The confidentiality of information related to the processes outlined in this policy is to be respected. The confidentiality extends indefinitely, not just during the review period. Members of all committees and others with access to this information participate in the process with the understanding that all matters related to faculty reviews, including deliberations and voting results, must remain confidential. The rule of confidentiality does not expire. Even after a review is completed, committee members are prohibited from discussing any actions, deliberations, and recommendations of the committee, or any information about candidates derived from the review process. Individuals who violate this confidentiality will be considered in violation of DSU policy and may be subject to disciplinary action.
4.3.1.1 Candidates under review are discouraged from directly approaching committee members concerning disposition of their review beyond any supervisor and/or mentor relationship previously established between two members of the faculty. This does not preclude social, business, and casual interaction where the candidate’s application and the process are not discussed. This does not prohibit a committee chair or administrator from requesting more information from a candidate when needed.
4.3.1.2 Although the University respects the need for confidentiality in the review process, it makes no guarantee toward that end.
4.3.2 The College Faculty Review Committee will deliberate and provide written recommendations regarding applications for Intermediate Probationary, Final Probationary, and Promotion reviews for all faculty assigned to that College Faculty Review Committee. The College Faculty Review Committee is comprised of the faculty in the College(s), with the right to vote on a specific candidate’s application determined by this policy.
4.3.3 College Faculty Review Committees are organized by the Vice President Academic Services, the Faculty Senate, and the Office of Human Resources in consultation with organizationally affected faculty. To ensure an equitable and legal faculty review process, as well as compliance with applicable employment laws, regulations, and other University policies, a subset of a College Faculty Review Committee
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may only be established with written permission from the Provost and the Office of Human Resources.
4.3.3.1 Organizational units may not create any review process or committee outside of those specifically designated by this policy although they are encouraged to foster mentorships and to develop and distribute specific departmental criteria to be applied by College and University Faculty Review committees. Any such specific criteria must be approved by Academic Council and included as an addendum to this policy.
4.3.3.2 The necessity may arise for the University to combine established committees to accommodate relevant variations in organizational composition such as a limited number of tenured faculty members (less than 3), absence of full professors, Equal Opportunity requirements, etc.
4.3.4 Within the membership of the College Faculty Review Committee, voting rights are dependent on an individual faculty member’s status and rank except as limited by the single vote rule, which states that no individual may cast more than one vote on a candidate’s application in the same academic year. Voting members of the University Faculty Review Committee should not cast votes in the College Faculty Review Committee although the non-voting chair of the University Faculty Review Committee is eligible to vote in his/her assigned College Faculty Review Committee. Votes should be based on comprehensive review of each candidate’s portfolio and application of appropriate criteria. A quorum, consisting of two-thirds of the faculty members eligible to vote on a candidate’s application, is required for all votes.
VOTING ELIGIBILITY BY FACULTY STATUS
Faculty Member Voting
Eligibility
Candidate applying for Non-
Probationary Professional
Status
Candidate applying for
Continuing Status
Candidate applying for Tenure
Tenured Y Y Y Continuing Status
Y Y N
Professional Track
Y N N
Probationary* N N N
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*Includes tenure-track, probationary continuing status, and probationary professional faculty.
4.3.4.1 Intermediate Review: In each College Faculty Review Committee, all tenured and continuing status faculty members, regardless of rank or discipline, are eligible to participate in the Intermediate Review process. The College Faculty Review Committee must consist of at least three (3) tenured or continuing status faculty members or the Provost shall appoint other faculty members to serve on the committee from within the same college (see section 3.14).
4.3.4.2 Tenure Review: In each College Faculty Review Committee, all tenured faculty members, regardless of rank or discipline, are eligible to participate in the consideration of and to vote on recommendations for candidates applying for tenure. The College Faculty Review Committee must consist of at least three (3) tenured or continuing status faculty members or the Provost shall appoint other faculty members from the same college to serve on the committee.
4.3.4.3 Continuing Status Review: In each College Faculty Review Committee, all tenured faculty members and faculty members with continuing status, regardless of rank or discipline, are eligible to participate in the consideration of and to vote on recommendations for candidates applying for continuing status.
4.3.4.4 Promotion Review: In each College Faculty Review Committee, all probationary, tenure-track, tenured, and continuing status faculty members of equal or higher rank as that for which the candidate has applied, regardless of discipline, are eligible to participate in the consideration of and to vote on recommendations in individual cases on matters of promotion. Other committee members may participate in the consideration of candidates for promotion but may not vote.
4.3.4.4.1 Professors and librarians are eligible to vote on all candidates for promotion.
4.3.4.4.2 Associate professors and associate librarians are eligible to vote on candidates applying for associate professor, associate librarian, and assistant professor.
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4.3.4.4.3 Assistant professors and assistant librarians are eligible to vote on candidates applying for assistant professor.
4.3.4.4.4 Faculty members appointed outside of an academic department and/or without an academic rank listed above are ineligible to vote on matters of promotion.
VOTING ELIGIBILITY BY ACADEMIC RANK
Rank of Voting Faculty Member
Candidate applying for
Assistant Professor
Candidate applying for
Associate Professor / Associate Librarian
Candidate applying for Professor / Librarian
Professor / Librarian Y Y Y Associate Professor / Associate Librarian
Y Y N
Assistant Professor / Assistant Librarian
Y N N
Instructor / appointment without one of the academic rank listed above
N N N
4.3.5 The Chair of the College Faculty Review Committee must be a tenured
faculty member. The Chair will be elected by all full-time probationary and post-probation College faculty (as defined by the membership assigned to a specific College for the purposes of implementing this policy) and will serve a three year term. A chair may be reelected and succeed him/herself in subsequent terms.
4.3.5.1 No faculty member scheduled for a mandatory review by the College Faculty Review Committee during the three-year term may be elected as chair. The chair may not submit an optional review to the College Faculty Review Committee during his/her period in office.
4.3.5.1.1 The College Chair remains a voting member of the College Committee at the level indicated by his/her rank.
4.3.5.1.2 A faculty member scheduled for a Post-Probation Review during his/her period in office is eligible to serve as chair of the College Faculty Review Committee.
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4.3.5.1.3 The Chair of a College Faculty Review Committee may not simultaneously serve in any capacity on any other review committee or any appeals committee or hearing board that might be called upon to hear an appeal of a review process or outcome.
4.3.5.2 Deans and department chairs are not eligible to serve as Chair. Deans do not vote at any level of the faculty review process, and the department chairs retain voting rights appropriate to their rank and status when he or she does not write the Supervisor Report.
4.3.5.3 The chair of the University Faculty Review Committee is responsible for ensuring that an election for a new College Faculty Review Committee chair are completed by March 15 in the last year of the College Faculty Review chair’s term. If, by March 15 in the last year of a chair’s term, a new chair has not been elected, the dean(s) of the affected College(s) will appoint an eligible faculty member chair to serve as chair for a one-year term.
4.4 The University Faculty Review Committee is comprised of representative elected tenured members of the faculty.
4.4.1 The University Faculty Review Committee will deliberate and provide written recommendations regarding applications for Intermediate Probationary, Final Probationary, and Promotion reviews for all University faculty. The Committee has the responsibility to recommend non-reappointment of a probationary faculty member who, in the judgment of the committee, has not made satisfactory progress toward tenure, continuing status, or non-probationary status as appropriate.
4.4.1.1 Based on comprehensive review of each candidate’s portfolios and application of the appropriate criteria, all members of the University Faculty Review Committee are eligible to vote on all applications, regardless of rank.
4.4.1.2 A quorum of two-thirds of the voting members of the University Faculty Review Committee is required for each vote.
4.4.1.3 Deans and department chairs are not eligible to serve as on the University Faculty Review Committee.
4.4.1.4 The single vote rule applies to voting members of the University
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Faculty Review Committee such that no individual may cast more than one vote on a candidate’s application in the same academic year. Voting members of the University Faculty Review Committee should not cast votes in their College Faculty Review committees although they may participate in that review. The chair of the University Faculty Review Committee is eligible to vote in the College Faculty Review Committee of his/her appointment.
4.4.2 The University Faculty Review Committee will consist of a minimum of nine (9) tenured faculty members elected from representative divisions of the faculty at large. Deans and department chairs may not serve on the University Promotion and Tenure Committee during their appointment or assignment to administrative office. The members will serve staggered three-year terms.
4.4.2.1 The voting members of University Faculty Review Committee will be representative of all Colleges within the University. Committee members must be tenured faculty members who have been elected for three-year terms by the full-time regular faculty assigned to each College. One-third of the committee members’ terms will expire each year. Committee members may be reelected and succeed themselves as representatives.
4.4.2.2 The Faculty Senate is responsible for holding elections to populate the University Faculty Review Committee. If, at the end of an academic year (June 30), the Faculty Senate has not fully populated the University Faculty Review Committee, the Provost and the deans will appoint an appropriate number of eligible representative faculty members to serve one-year terms on the committee.
4.4.2.3 No faculty member may simultaneously serve as chair of the College Faculty Review Committee and as a member or chair of the University Faculty Review Committee.
4.4.2.4 If requested by the chair of the University Faculty Review Committee, the Provost will designate a mutually agreed-upon individual to serve as a non-voting secretary to the committee during that president’s term in office. The secretary can be either a faculty or staff member as requested by the chair. The secretary is under the same confidentiality restraints as all other committee members.
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4.4.2.5 No faculty member scheduled for a mandatory review by the University Faculty Review Committee during his/her three-year term of office may be elected as chair of that committee. No faculty member may submit an optional review that will go to the University Faculty Review Committee during his/her period as a member or chair of that committee.
4.4.2.5.1 Faculty members scheduled for a Post-Probation Review during that period are eligible to serve as members of the University Faculty Review Committee.
4.4.2.5.2 The chair of the University Faculty Review Committee may not simultaneously serve in any capacity on any other review committee or any appeals committee or hearing board that might be called upon to hear an appeal of a review process or outcome.
4.4.3 The Provost and the Faculty Senate President will jointly designate a tenured professor to act as a non-voting chair of the University Faculty Review Committee for a three year period. Such appointment must be made by February 15 in the last year of the previous chair’s term. An individual chair may not immediately succeed him/herself in the position of chair.
4.4.4 Department chairs, deans, and other University administrators may not attend meetings or participate in the deliberations of the University Faculty Review Committee except by specific invitation from the committee.
4.5 Post-Probation Review is intended to evaluate, and facilitate continued faculty development consistent with fulfillment of the University mission and goals in compliance with relevant Board of Regents policies.
4.5.1 The Post-Probation Faculty Review Committee will perform continuing reviews of the portfolios of post-probation faculty members according to a regular schedule.
4.5.2 The Post-Probation Faculty Review Committee will be comprised of at least five (5) tenured faculty of full rank (professor or librarian) with appropriate representation from various academic areas.
4.5.2.1 The five (5) committee members will be elected for three (3) year terms on a staggered basis.
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4.5.2.2 The Faculty Senate is responsible for holding the elections to populate the Post-Probation Faculty Review Committee. All full-time, tenured, tenure-track, continuing status, and probationary faculty are eligible to vote, regardless of discipline or rank. If, at the end of an academic year (June 30), the Faculty Senate has not fully populated the Post-Probation Faculty Review Committee, the Provost and the deans will appoint an appropriate number of eligible representative faculty members to serve one-year terms.
4.5.2.3 No faculty member scheduled for a review by the Faculty Post-Probation Review Committee may serve on the committee or as chair during that year. The members and chair of the Faculty Post-Probation Review Committee may not submit a review to the committee during their term of office.
4.5.2.4 Department chairs and deans are not eligible to chair or be members of the Post-Probation Review Committee during their appointments.
4.5.3 The Provost and the Faculty Senate president will jointly designate a tenured full professor to act as a non-voting chair for a three-year period. Such appointment must be made by May 1 in the last year of the previous chair’s term. An individual may not immediately succeed him/herself in the position of chair, although s/he may serve as a member of the committee prior to or immediately after serving as chair.
4.5.4 No supervisor of a faculty member under review may participate in the committee’s review, other than in the form of administrative evaluations included in the faculty member’s portfolio and letters written at the faculty member’s request. Department chairs, deans, and other University administrators may not attend meetings or participate in the deliberations of the Post-Probation Faculty Review Committee except by specific invitation from the committee.
4.6 Retention, Promotion and Tenure Appeals Board
4.6.1 The Retention, Promotion and Tenure Appeals Board will hear appeals of decisions made by the Provost as needed. A probationary faculty member who receives a notice of non-reappointment may not appeal any decision.
4.6.2 Composition and selection of members of the Retention, Promotion and Tenure Appeals Board, as well as the procedures of that board are detailed in Faculty Responsibilities and Academic Freedom (Policy 632).
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4.7 Schedule of Reviews
4.7.1 DSU requires all faculty members to undergo a set of regular and rigorous reviews throughout their careers. Faculty members must maintain a current portfolio in the required electronic format at all times and must submit it for review according to the following schedule:
4.7.2 Intermediate Probationary Review
4.7.2.1 Required of all full-time faculty members to take place in the Fall semester of the third year of the probationary period. A faculty member may reduce this amount of time with the written approval of the Dean and the Provost ( See Section 3.7.2)
4.7.2.2 A Letter of Intent signaling a faculty member’s intent to apply must be submitted to the Chair of the College Faculty Review Committee by April 1 prior to the required review that will take place during Fall semester.
4.7.3 Final Probationary Review
4.7.3.1 Required of all full-time faculty members to take place in the Fall semester of the last year of the probationary period. Tenure, continuing status, or non-probationary status, if approved, goes into effect at the onset of the following academic year (July 1).
4.7.3.2 A Letter of Intent signaling a faculty member’s intent to apply must be submitted to the chair of the College Faculty Review Committee by April 1 prior to the review that will take place during Fall semester.
4.7.4 Promotion Reviews
4.7.4.1 Faculty members eligible for rank advancement may apply by undergoing a Promotion review in every sixth Fall semester until final available rank is attained. New rank, if approved, goes into effect at the onset of the academic following year (July 1).
4.7.4.2 A Letter of Intent signaling a faculty member’s intent to apply must be submitted to the chair of the College Faculty Review Committee by April 1 prior to the required review that will take place during Fall semester.
4.7.5 Post-Probation Reviews
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4.7.5.1 All tenured and continuing status faculty members who have not undergone a Promotion, Final Probation, or Post-Probation Review during the previous five (5) years will undergo a Post-Probation Review during the Fall semester of the sixth year.
4.7.5.2 A Letter of Intent signaling a faculty member’s intent to submit a portfolio for Post-Probation Review must be submitted to the chair of the Faculty Post-Probation Review Committee by October 1 in the year of the required review.
4.7.6 Additional reviews may be required as specified in a Professional Development Plan. Professional Development Plans are not required of all faculty members. Refer to Policy 633: Faculty Rights and Responsibilities for more information.
4.7.7 The Intermediate Review, Final Probationary Review, and a Post-Probation Review are mandatory. A faculty member who fails to submit a required letter and/or make a complete and current portfolio available for review according to the schedule listed in this policy will be considered in violation of this policy
V. References
5.1 Utah Board of Regents Policy R312
5.2 Utah Board of Regents policy R481
5.3 DSU Policy 105: Academic Structure
5.4 DSU Policy 371: Faculty Termination
5.5 DSU Policy 633: Faculty Rights and Responsibilities
5.6 DSU Policy 639: Constitution of the Faculty Senate
5.7 DSU Policy 642: Faculty Evaluations
5.8 Title VI, 42 U.S.C. § 2000d et seq.
5.9 Title VII of the Civil Rights Act of 1964
VI. Procedures
6.1 Intermediate Probationary Review
6.1.1 An Intermediate Probationary Review is mandatory at the midpoint of
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the probationary period for all probationary faculty members, and portfolios must be submitted according to the established schedule. The purpose of the Intermediate Probationary Review is to provide feedback and guidance to assist the faculty member in their progress toward post-probationary status.
6.1.2 College Faculty Review Committee
6.1.2.1 A faculty member required to undergo an Intermediate Probationary Review must obtain a signed form from Human Resources noting the candidate’s current rank and status as well as his/her eligibility for rank advancement and/or tenure, continuing status, or non-probationary status. The form, which also includes the faculty member’s educational credentials as evidenced by official transcripts on file and the terminal degree required in the faculty member’s discipline, must be included in the portfolio.
6.1.2.2 On or before April 1 prior to the required Intermediate Probationary Review, the faculty member must submit a written letter of intent to the chair of the College Faculty Review Committee. The letter must request the appropriate review(s) and give permission to the chairs of the College and University Faculty Review committees to make the electronic portfolio available during the following Fall semester to all faculty eligible to participate in the review. The faculty member must also upload this letter into his/her portfolio.
6.1.2.3 On or before June 15, the chair of the College Faculty Review Committee will make available the portfolios of all faculty who have requested and are eligible for review and invite written comments from any interested party. Only the portfolios of faculty members who are eligible for review will be reviewed.
6.1.2.4 On or before September 15, the chair of the College Faculty Review Committee will send a written evaluation to the University Faculty Review Committee, regarding the faculty member’s progress. A copy of this report must be concomitantly sent to the faculty member, who is responsible for ensuring that a copy is added to his/her electronic portfolio by September 15th. At the same time, the report will be made available for members of the College Faculty Review Committee to review. A copy will also be provided to the faculty member’s department chair and
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dean.
6.1.2.5 On or before September 15, the department chair or dean of the faculty member will send a written supervisor's report to the University Faculty Review Committee, regarding the faculty member’s progress. A copy of this report must be concomitantly sent to the faculty member, who is responsible for ensuring that a copy is added to his/her electronic portfolio by September 15th.
6.1.2.6 At this time, the faculty member will have the opportunity, but not the obligation, to add a written statement to his/her formal review portfolio in response to the evaluation of the College Faculty Review Committee. Written notice of this option will be included in the copy of the report that is sent to the faculty member. If the faculty member chooses to add such a statement to the portfolio, that statement must be submitted to the chair of the University Faculty Review Committee by September 25th. If the faculty member submits a written statement to the chair of the University Faculty Review Committee by that date, the faculty member’s statement will be considered in the review as it progresses. The faculty member must also include the written statement in his/her portfolio before September 25st.
6.1.3 University Faculty Review Committee
6.1.3.1 The University Faculty Review Committee will review each faculty member’s portfolio in order to determine if the College Faculty Review Committee and the Supervisor’s Report reasonably applied University procedural guidelines. The University Faculty Review Committee will write an evaluation based upon its assessment whether the College Faculty Review Committee’s evaluation is supported by the evidence presented. This report, signed by the chair, will be made available for inspection by the committee members before it is forwarded to the Provost.
6.1.3.2 On or before November 1, the chair of the University Faculty Review Committee will forward a report on each Intermediate Probationary Review faculty member to the Provost. The report will contain an evaluation and an assessment of the faculty member’s progress toward tenure, continuing status, or non-probationary status as appropriate.
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6.1.3.3 Concomitant to sending the report to the Provost, the University Faculty Review Committee will send its report to the faculty member and to the faculty member’s dean and department chair.
6.1.3.4 At this time, the faculty member will have the opportunity, but not the obligation, to add a written statement to his/her formal portfolio in response to the report of the University Faculty Review Committee. Written notice of this option will be included with the copy of the report that is sent to the faculty member. If the faculty member chooses to add such a statement to the portfolio, that statement must be submitted to the Provost by November 11. If the faculty member submits a written statement to the Provost by that date, the candidate’s statement will be considered in the review as it progresses. The faculty member must also include the written statement in his/her portfolio by November 11th.
6.1.4 Provost
6.1.4.1 The Provost will review each faculty member’s portfolio, taking into consideration the review comments from the College and University Faculty Review committees, Supervisor's Report, consultations with the faculty member’s dean and department chair as needed, and any other relevant factors. The Provost will use the appropriate criteria in order to prepare a final review to the President with respect to the faculty member’s progress toward tenure, continuing status, or non-probationary status, stating reasons therefore.
6.1.4.2 On or before December 15, the Provost will send each Intermediate Probationary Review faculty member a final review letter with respect to the faculty member’s progress toward tenure, continuing status, or non-probationary status.
6.2 Final Probationary Review
6.2.1 A Final Probationary Review is mandatory in the final year of the probationary period for all probationary faculty members, and portfolios must be submitted according to the established schedule.
6.2.2 College Faculty Review Committee
6.2.2.1 A faculty member required to undergo a review must obtain a signed form from Human Resources noting the candidate’s
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current rank and status as well as his/her eligibility for tenure, continuing status, or non-probationary status and for rank advancement. The form, which also includes the faculty member’s educational credentials as evidenced by official transcripts on file and the terminal degree required in the faculty member’s discipline, must be included in the portfolio.
6.2.2.2 On or before April 1 prior to the required Final Probationary Review, the candidate must submit a written letter of intent to the chair of the College Faculty Review Committee. The letter must request the appropriate review(s) and give permission to the chairs of the College and University Faculty Review committees to make the candidate’s electronic portfolio available during the following Fall semester to all faculty eligible to participate in the review. The candidate must also upload this letter into his/her portfolio.
6.2.2.3 On or before June 15, the chair of the College Faculty Review Committee will make available portfolios of all candidates who have requested and are eligible for review and invite written comments from any interested party. Only the portfolios of faculty members who are eligible for review will be released. At that time, the chair informs all eligible voters of the date(s) on which the vote will occur and method that will be used for voting. Voting must be concluded by September 10.
6.2.2.4 On or before September 15, the chair of the College Faculty Review Committee will send a written report to the chair of the University Faculty Review Committee, which will include the final tally of the voting and the number of votes required for a quorum. This report must be concomitantly sent to the candidate, who is responsible for ensuring that a copy is added to his/her electronic portfolio by September 15th. At the same time, the report will be made available for all voting members of the College Faculty Review Committee to review. A copy will also be provided to the faculty member’s department chair and dean.
6.2.2.5 On or before September 15, the department chair or dean of the faculty member will send a written supervisor's report to the University Faculty Review Committee, regarding the faculty member’s progress. A copy of this report must be concomitantly sent to the faculty member, who is responsible for ensuring that a copy is added to his/her electronic portfolio by September 15th.
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6.2.2.6 At this time, the candidate will have the opportunity, but not the obligation, to add a written statement to his/her formal review portfolio in response to the recommendation of the College Faculty Review Committee. Written notice of this option will be included in the copy of the committee report that is sent to the candidate. If the candidate chooses to add such a statement to the portfolio, that statement must be submitted to the chair of the University Faculty Review Committee by September 25. If the candidate submits a written statement to the chair of the University Faculty Review Committee by that date, the candidate’s statement will be considered in the review as it progresses. The candidate must also include the written statement in his/her portfolio by September 25th.
6.2.3 University Faculty Review Committee
6.2.3.1 The University Faculty Review Committee will review each candidate’s portfolio referred to it in order to determine if the College Faculty Review Committee reasonably applied University and other relevant criteria for retention, tenure continuing status, and post-probation status as well as the use of written substantive and procedural guidelines. The University Faculty Review Committee will make its recommendation about a candidate’s tenure, continuing status, or non-probationary status in a report based upon its assessment of whether the College Faculty Review Committee’s recommendation and the Supervisor’s Report is supported by the evidence presented. This report, signed by the chair, will be made available for inspection by the committee members before it is forwarded to the Provost.
6.2.3.2 On or before November 7, the chair of the University Faculty Review Committee will forward a report on each candidate to the Provost. The report will contain a recommendation on the retention of the candidate and an assessment of the candidate’s request to be awarded tenure, continuing status, or non-probationary status as appropriate.
6.2.3.3 Concomitant to forwarding the report to the Provost, the University Faculty Review Committee will send its report to the candidate and to the faculty member’s dean and department chair.
6.2.3.4 At this time, the candidate will have the opportunity, but not the
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obligation, to add a written statement to his/her formal portfolio in response to the report of the University Faculty Review Committee. Written notice of this option will be included in the copy of the report that is sent to the candidate. If the candidate chooses to add such a statement to the portfolio, that statement must be submitted to the Provost by November 17. If the candidate submits a written statement to the Provost within this time limit, the candidate’s statement will be included in the review as it progresses. The candidate must also include the written statement in his/her portfolio.
6.2.4 Provost
6.2.4.1 The Provost will review each candidate’s portfolio, taking into consideration the recommendations from the College and University Faculty Review committees, Supervisor's Report, consultations with the faculty member’s dean and department chair as needed, and any other relevant factors. The Provost will use the appropriate criteria in order to prepare a final recommendation to the President with respect to the candidate’s tenure, continuing status, or non-probationary status, stating reasons therefore.
6.2.4.2 On or before December 15, the Provost will send to each Final Probationary Review candidate either a recommendation for tenure, continuing status, or non-probationary status as appropriate or a notice of non-reappointment. At the same time, the recommendation or notice will be sent to the University President and faculty member’s dean.
6.2.4.2.1 A faculty member whose application for tenure, continuing status, or non-probationary status is not approved will not be reappointed in accordance with DSU Policy 371: Faculty Termination.
6.2.4.2.2 If the faculty member’s department chair and dean and the Provost believe the candidate has the capability to improve his/her portfolio to the point where it could be approved, the faculty member can, at the sole discretion of the Provost, be offered a single one-year extension of the probationary period in which to do so. The faculty member remains a probationary employee and must resubmit his/her portfolio for a second Final Probationary
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Review in the next cycle, beginning with submitting a new letter of intent by April 1.
6.2.4.2.3 In the case of such an extension, any decision on an application for promotion must be postponed until the next year.
6.2.4.2.4 When an extension has been granted, a Professional Development Plan must be submitted to the Vice President of Academics for approval within 60 days.
6.2.4.2.5 Nothing prohibits the University from implementing DSU Policy 371: Faculty Termination in cases where such a one-year extension has been granted.
6.2.4.3 Because probationary faculty members are at will-employees, a probationary faculty member who receives a letter of non-reappointment in accordance with this policy, DSU Policy 371: Faculty Termination, and relevant Board of Regents policy may not appeal.
6.2.5 President
6.2.5.1 The recommendation of the Provost with respect to the tenure, continuing status, or non-probationary status of a faculty member will be transmitted to the President for action. After reviewing the recommendation and giving such consideration to the candidate’s portfolio as the President deems necessary under the circumstances, the President will make a decision about the faculty member’s tenure, continuing status, or non-probationary status.
6.2.5.2 The President will present a recommendation about the candidate’s application for tenure, continuing status, or non-probationary status to the Board of Trustees.
6.2.6 Board of Trustees
6.2.6.1 The DSU Board of Trustees will confirm or deny the President’s recommendations regarding tenure, continuing status, or non-probationary status. The President will advise the candidate, the Provost, and the faculty member’s dean of that decision. A decision to award tenure, continuing status, or non-probationary status is not official unless and until it has been approved by the
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Board of Trustees.
6.2.6.2 A faculty member whose tenure, continuing status, or non-probationary status request is denied by the Board of Trustees after December 15 will be given an appointment for one final year of employment in fulfillment of the Board of Regents notice of non-reappointment policy.
6.2.6.3 Tenure, continuing status, or non-probationary status if approved, goes into effect July 1.
6.3 Promotion Reviews
6.3.1 A Promotion Review is not mandatory and is undertaken only at the request of an eligible faculty member. Any portfolio submitted must be in accordance with the established schedule.
6.3.2 College Faculty Review Committee
6.3.2.1 A faculty member opting to apply for promotion must obtain a signed form noting the candidate’s current rank and status as well as his/her eligibility for tenure, continuing status, non-probationary status, and/or rank advancement. The form, which also includes the faculty member’s educational credentials as evidenced by official transcripts on file and the terminal degree required in the faculty member’s discipline, must be included in the portfolio.
6.3.2.2 On or before April 1 prior to the required review, the candidate required to undergo a review must submit a written letter of intent to the Chair of the College Faculty Review Committee. The letter must request the appropriate review(s) and give permission to the chairs of the College and University Faculty Review committees to make the candidate’s electronic portfolio available during the following Fall semester to all faculty eligible to participate in the review. The candidate must also upload the letter into his/her portfolio.
6.3.2.3 On or before June 15, the Chair of the College Faculty Review Committee will make available portfolios of all candidates who have requested and are eligible for review and invite written comments from any interested party. Only the portfolios of faculty members who are eligible for review will be released. At that time, the chair informs all eligible voters of the date(s) on
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which the vote will occur and method that will be used for voting. Voting must be concluded by September 10.
6.3.2.4 On or before September 15, the Chair of the College Faculty Review Committee will send a written report to the Department Chair and Dean supervising the candidate, which will include the final tally of the voting and the number of votes required for a quorum. This report must be concomitantly sent to the candidate, who is responsible for ensuring that a copy of the report is uploaded into his/her electronic portfolio by September 15. At the same time, the report will be made available for all voting members of the College Faculty Review Committee to review.
6.3.2.5 At this time, the candidate will have the opportunity, but not the obligation, to add a written statement to his/her formal review portfolio in response to the recommendation of the College Faculty Review Committee. Written notice of this option will be included in the copy of the committee recommendation that is sent to the candidate. If the candidate chooses to add such a statement to the portfolio, that statement must be submitted to the chair of the University Faculty Review Committee by September 25. If the candidate submits a written statement to the Chair of the University faculty review Committee by that date, the candidate’s statement will be considered in the review as it progresses. The candidate must also include the written statement in his/her portfolio.
6.3.3 University Faculty Review Committee
6.3.3.1 The University Faculty Review Committee will review each candidate’s portfolio referred to it in order to determine if the College Faculty Review Committee and the Supervisor’s Report reasonably applied University and other relevant criteria for promotion as well as the use of written substantive and procedural guidelines. The University Faculty Review Committee will make its recommendation about a candidate’s retention in a report based upon its assessment whether the College Faculty Review Committee recommendation is supported by the evidence presented. This report, signed by the chair, will be made available for inspection by the committee members before it is forwarded to the Provost.
6.3.3.2 On or before November 7, the chair of the University Faculty
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Review Committee will forward a report on each candidate to the Provost. The report will contain a recommendation on the candidate’s application for promotion.
6.3.3.3 Concomitant to sending the report to the Provost, the University Faculty Review Committee will send its report to the candidate and to the faculty member’s dean and department chair.
6.3.3.4 At this time, the candidate will have the opportunity, but not the obligation, to add a written statement to his/her formal portfolio in response to the report of the University Faculty Review Committee. Written notice of this option will be included in the copy of the report that is sent to the candidate. If the candidate chooses to add such a statement to the portfolio, that statement must be submitted to the Provost by November 17. If the candidate submits a written statement to the Provost by that date, the candidate’s statement will be considered in the review as it progresses. The candidate must also include the written statement in his/her portfolio.
6.3.4 Provost
6.3.4.1 The Provost will review each candidate’s portfolio, taking into consideration the recommendations from the College and University Faculty Review committees, consultations with the faculty member’s dean and department chair as needed, and any other relevant factors. The Provost will use the appropriate criteria in order to prepare a final recommendation to the President with respect to the candidate’s promotion, stating reasons therefore.
6.3.4.2 On or before December 15, the Provost will send a letter to the University President regarding the promotion application of each faculty member who was reviewed. At the same time, an exact copy of this report will be sent to the faculty member, her or his dean, and the chairs of the College Faculty Review and University Faculty Review committees.
6.3.5 Appeals Process
6.3.5.1 A faculty member with tenure, continuing status, or non-probationary status may appeal a negative recommendation from the Provost regarding an application for promotion. The appeal must be filed in writing to the chair of the Faculty Hearing Board
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within 30 days of the notification being sent.
6.3.5.1.1 A probationary faculty member does not have the right to appeal non-reappointment. If a probationary faculty member applies for promotion at the same time as s/he submits a portfolio for a tenure or continuing status review, the reviews will be done together although separate outcomes for each application will result. If a probationary faculty member applies for promotion at the same time as submitting a portfolio for the Final Probationary Review, any result of the Promotion Review will be null if the faculty member is not reappointed. A non-reappointed probationary faculty member may not appeal a promotion or non-reappointment decision.
6.3.5.2 Appeals of recommendations from Provost concerning a candidate’s application for promotion may also be initiated by a majority of either the College Faculty Review Committee or the University Faculty Review Committee if the recommendation of the Provost opposes their own previous vote. The appeal must be made to the Faculty Hearing Board within 30 days of the Provost’ report. Authorized committee members initiating an appeal may have access to the entire portfolio to assist in determining whether an appeal should be filed and/or constructing the appeal.
6.3.5.3 Appeals can be made on one or more of the following bases.
6.3.5.3.1 Material procedural irregularities which were likely to have substantially and adversely affected the recommendation at any level.
6.3.5.3.2 Bias or discrimination in violation of Title VI, 42 U.S.C. § 2000d et seq., or Title VII of the Civil Rights Act of 1964.
6.3.5.3.3 A violation of the faculty member’s right of academic freedom as defined in DSU Policy 633: Faculty Rights and Responsibilities.
6.3.5.4 The Faculty Hearing Board’s composition and procedures are outlined in DSU Policy 633: Faculty Rights and Responsibilities.
6.3.5.5 The Faculty Hearing Board will review the portfolio and any other documentation submitted, conduct hearings as it deems
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appropriate, and make a recommendation to the University President either to uphold the previous decision or request reconsideration beginning at the level of the College Faculty Review Committee, the University Faculty Review Committee, or the Provost.
6.3.5.6 If the appeal is denied and the previous decision upheld, the original decision not to recommend promotion will be final.
6.3.6 President
6.3.6.1 The recommendation of the Provost with respect to the promotion of a faculty member will be transmitted to the President for action. After reviewing the recommendation and giving such consideration to the candidate’s portfolio as the President deems necessary under the circumstances, the President will make a decision about the faculty member’s promotion.
6.3.6.2 The President will present a recommendation about the candidate’s application for promotion to the Board of Trustees.
6.3.7 Board of Trustees
6.3.7.1 The DSU Board of Trustees will confirm or deny the president’s recommendations regarding promotion. The President will advise the candidate, the Provost, and the faculty member’s dean of that decision. A decision to award promotion in rank is not official unless and until it has been approved by the Board of Trustees.
6.3.7.2 New rank, if approved, goes into effect July 1.
6.4 Post-Probation Review
6.4.1 Post-Probation Reviews are mandatory and portfolios must be submitted according to the established schedule. All tenured and continuing status faculty members who have not undergone a Promotion, Final Probation, or Post-Probation Review during the previous five (5) years will undergo a Post-Probation Review during the Fall semester of the sixth year. The basic standard for appraisal will be the competent and conscientious discharge of duties as specified by the faculty member’s role statement, as well as established departmental, College, and/or University standards and policies.
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6.4.1.1 Incorporating and building on regular student, supervisor, peer, and self-evaluations, the Post-Probation Review process is intended to assess the expectation that faculty members must demonstrate continued achievement of professional goals, ongoing professional development, and maximum contributions to the University, particularly in the areas of teaching effectiveness, scholarly effort, service, and professionalism.
6.4.1.2 Reviews can be delayed for a year for various reasons, but such delays require the agreement of the faculty member, the faculty member’s department chair and dean, and the Provost.
6.4.1.3 The Post-Probation Review process is not the same as the process of applying for Intermediate Probationary, Final Probationary, or Promotion review. Nothing in this process should construe jeopardy to the faculty member under review. The standard for dismissal of a tenured or continuing status faculty member remains just cause as outlined in DSU Policy 371: Faculty Termination.
6.4.1.3.1 While evidence used in the Post-Probation Review might also be used in construction of cause for termination, in no case does the institutional burden of proving cause for dismissal shift to the faculty member having to show cause for retention. The academic freedom of the faculty member being reviewed will be protected throughout the review process.
6.4.2 University Faculty Post-Probation Review Committee
6.4.2.1 The faculty member under review will submit a letter of intent to the chair of the University Post-Probation Faculty Review Committee by October 1 in the sixth year following the previous review, or sooner if required by a Faculty Development Plan. The letter must include a request that the Committee review the faculty member’s portfolio.
6.4.2.2 No later than December 1, the University Post-Probation Faculty Review Committee will respond with a written report to the faculty member being reviewed, to the faculty member’s department chair and dean, and to the Provost.
6.4.2.2.1 The written report will include the conclusion of the committee as to whether the faculty member being
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reviewed is meeting or exceeding standards and therefore is recommended for a favorable review, or whether there are substantive concerns or deficiencies which the faculty member must correct and therefore is recommended for an unfavorable review, as well as the bases for such conclusions.
6.4.2.2.2 The committee should note specific areas of notable success and must note any specific areas needing improvement, may provide suggestions as to means and benchmarks for improvement, and, if the faculty member did not receive a favorable review, the required time schedule for future reviews.
6.4.2.3 At this time, the candidate will have the opportunity, but not the obligation, to add a written statement to his/her formal portfolio in response to the report of the University Faculty Review Committee evaluation. Written notice of this option will be included with the copy of the report that is sent to the candidate from the Chair of the Post-Probation Faculty Review Committee. If the candidate chooses to add such a statement to the portfolio, that statement must be submitted to the Provost by December 15. If the candidate submits a written statement to the Provost by that date, the candidate’s statement will be considered in the review as it progresses. The candidate must also include the written statement in his/her portfolio.
6.4.3 Provost
6.4.3.1 Not later than February 15, the Provost will prepare a final recommendation to the President with respect to the post-probation reviews of faculty, including his/her recommendation regarding any salary increase, and a copy will be sent to the faculty member and the faculty member’s department chair and dean.
6.4.3.1.1 If the review is unfavorable, the faculty member, working with the faculty member’s department chair and dean, will develop a written Professional Development Plan, addressing strategies and actions for correcting noted deficiencies during the next year.
6.4.3.1.1.1 The Professional Development Plan must be
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submitted to the Provost by March 15 and must be approved not later than April 15.
6.4.3.1.1.2 2. In no case will a Professional Development Plan limit the institution’s ability to implement the Faculty Termination policy.
6.4.4 Appeals Process
6.4.4.1 A faculty member may appeal a negative recommendation regarding a Post-Probation Review from the Provost. The appeal must be submitted in writing to the chair of the Faculty Hearing Board within 30 days of the notification being sent.
6.4.4.2 Appeals can be made on one or more of the following bases.
6.4.4.2.1 Material procedural irregularities which were likely to have substantially and adversely affected the recommendation at any level.
6.4.4.2.2 Bias or discrimination in violation of Title VI, 42 U.S.C. § 2000d et seq., or Title VII of the Civil Rights Act of 1964.
6.4.4.2.3 A violation of the faculty member’s right of academic freedom as defined in policy.
6.4.4.3 The composition and procedures of the Faculty Hearing Board are outlined in DSU Policy 633: Faculty Rights and Responsibilities.
6.4.4.4 The Faculty Hearing Board will review the portfolio and any other documentation submitted, conduct hearings as it deems appropriate, and make a recommendation to the University President either to uphold the previous decision or request reconsideration beginning at the level of the Post-Probation Review Committee or the Provost.
6.4.4.5 If the appeal is denied and the previous decision upheld, the original decision not provide a positive post-probation review will be final.
VII. Addenda
7.1 Flow Charts
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7.1.1 Intermediate Probationary Review (https://dixiestate.sharepoint.com/sites/pl/policy/641a.docx?Web=1)
7.1.2 Final Probationary Review (applying to receive Tenure, Continuing Status, or Non-Probationary Faculty Status). (https://dixiestate.sharepoint.com/sites/pl/policy/641b.docx?Web=1)
7.1.3 Promotion Review (https://dixiestate.sharepoint.com/sites/pl/policy/641c.docx?Web=1)
7.1.4 Post-Probation Review (https://dixiestate.sharepoint.com/sites/pl/policy/641d.docx?Web=1)
7.2 Terminal Degree by Discipline (https://dixiestate.sharepoint.com/sites/pl/policy/641e.docx?Web=1)
7.3 Sample Schedule of Faculty Reviews (https://dixiestate.sharepoint.com/sites/pl/policy/641f.docx?Web=1)
7.4 Blank Schedule of Faculty Reviews (https://dixiestate.sharepoint.com/sites/pl/policy/641g.docx?Web=1)
7.5 Faculty Portfolio Checklist (https://dixiestate.sharepoint.com/sites/pl/policy/641h.docx?Web=1)
7.6 Specialized Criteria
7.6.1 Library Faculty (https://dixiestate.sharepoint.com/sites/pl/policy/641i.docx?Web=1)
Policy Owner: Vice President of Academic Affairs/Provost Policy Steward: Faculty Senate History: Approved 10/27/95 Revised 3/15/01 Revised 5/2/08 Revised 4/28/14 Revised 1/27/17 Editorial Change 3/5/18
Graduates May 2018, Dixie State University Associate's Degree
Name Degree Major
Abel, Taylor Associate of Arts General Education
Abelhouzen, Avery Associate of Science General Education
Adair, Rachel Associate of Applied Science Nursing
Adams, Brian Associate of Applied Science Nursing
Adams, Devin Associate of Science General Education
Adams, Kevin Associate of Science General Education
Adams, Rachel Associate of Science General Education
Adamson, Kenneth Associate of Science General Education
Adkins, Emma Associate of Arts General Education
Afualo, Daniel Associate of Arts General Education
Aguayo, Julia Associate of Arts General Education
Aguirre, Elizabeth Associate of Science General Education
Aguirre, Sandra Associate of Science General Education
Alford, Brandon Associate of Science General Education
Alisa, Makenna Associate of Science General Education
Alldredge, Kayla Associate of Science General Education
Alldredge, Matthew Associate of Arts General Education
Allen, Bailee Associate of Science General Education
Allen, Samuel Associate of Science General Education
Allred, Laremi Associate of Science General Education
Amundsen, Brenda Associate of Science General Education
Anaya, Andrea Associate of Science General Education
Anderson, Alexander Associate of Science General Education
Anderson, Christian Associate of Science General Education
Anderson, Jesse Associate of Science General Education
Anderson, Nicole Associate of Science General Education
Anderson, Teisha Associate of Science General Education
Angell, Emma Associate of Science General Education
Anmontha, Franscine Associate of Science General Education
Archibald, Alexa Associate of Science General Education
Arellano, Allison Associate of Science General Education
Armstrong, Alia Associate of Science General Education
Arnold, Kamryn Associate of Science General Education
Arruda, Jessica Associate of Science General Education
Ashby, Korbin Associate of Science General Education
Astudillo, Krystyl Associate of Science General Education
Atkinson, Ahlia Associate of Science General Education
Auble, Myra Associate of Science General Education
Awolesi, Eniola Associate of Applied Science Nursing
Bagby, Nicholas Associate of Science General Education
Ballard, Benjamin Associate of Science General Education
Banks, Jazmine Associate of Science General Education
Banuelos, Andres Associate of Science General Education
Graduates May 2018, Dixie State University Associate's Degree
Name Degree Major
Barkwell, Alexis Associate of Science General Education
Barlow, Curtis Associate of Science General Education
Barlow, Darlene Associate of Science General Education
Barnard, Treven Associate of Science General Education
Barnes, Braxton Associate of Science General Education
Barrett, James Associate of Science General Education
Barrus, Kaylee Associate of Science General Education
Bartholomew, Christina Associate of Science General Education
Barton, Caitlyn Associate of Science General Education
Barton, Lilly Associate of Science General Education
Bastian, Shandi Associate of Science General Education
Bastida, Oscar Associate of Science General Education
Bate, Mark Associate of Arts General Education
Beacco, Maysa Associate of Science General Education
Beasley, Kendal Associate of Science General Education
Beck, Graccie Associate of Science General Education
Beck, Jacob Associate of Science General Education
Beckstrom, Scott Associate of Science General Education
Behunin, Jared Associate of Applied Science Nursing
Beilman, Clayton Associate of Science Business
Belnap, Sydney Associate of Science General Education
Benedicto, Evander Associate of Science General Education
Bennion, Jayden Associate of Science General Education
Benson, Bridget Associate of Applied Science Nursing
Benware, Jesslyn Associate of Science General Education
Berge, Samantha Associate of Science General Education
Berrett, Ashton Associate of Science General Education
Berrett, Tina Associate of Arts General Education
Bessey, Lauren Associate of Science General Education
Betsuie, Tamara Associate of Science General Education
Bigler, Amanda Associate of Applied Science Nursing
Bingham, Nicole Associate of Science General Education
Bird, Rachelle Associate of Applied Science Respiratory Therapy
Birkes, Terri Associate of Science General Education
Bishoff, Dustin Associate of Applied Science Surgical Technology
Blackburn, Dustin Associate of Science General Education
Blackmore, Clarissa Associate of Applied Science Nursing
Blackner, JaCoy Associate of Science General Education
Blackner, Tyson Associate of Science General Education
Blevins, McKenna Associate of Applied Science Nursing
Blomquist, McKenzi Associate of Arts General Education
Bloxham, Alissa Associate of Science General Education
Boerup, Courteney Associate of Science General Education
Graduates May 2018, Dixie State University Associate's Degree
Name Degree Major
Bolinder, Jordyn Associate of Science General Education
Bond, Lauren Associate of Applied Science Medical Radiography
Boone, Wendy Associate of Science General Education
Boroski, Camden Associate of Science General Education
Boston, Anthony Associate of Science Business
Boulton, Matthew Associate of Science General Education
Bouwhuis, Carlie Associate of Science General Education
Bouziane, Sienna Associate of Science General Education
Bowler, Lexi Associate of Science General Education
Bowler, Melinda Associate of Science General Education
Bracken, Brooklyn Associate of Science General Education
Bradley, Emilie Associate of Applied Science Nursing
Bradshaw, Brendon Associate of Arts General Education
Bradshaw, Kailey Associate of Science General Education
Bradshaw, Kevin Associate of Science General Education
Brenchley, Tayler Associate of Science General Education
Brent, Garret Associate of Science General Education
Brewer, Chanelle Associate of Applied Science Medical Radiography
Brian, McKenna Associate of Science General Education
Brimhall, Jacey Associate of Science General Education
Bringhurst, Alaina Associate of Science General Education
Brinkerhoff, Christina Associate of Applied Science Emergency Medical Services
Brinton, Dustin Associate of Science Business
Briseno, Gricelda Associate of Arts General Education
Brodale, Hailey Associate of Science General Education
Brooks, Hunter Associate of Science General Education
Brooks, Kimberly Associate of Science General Education
Brown, Abigail Associate of Science General Education
Brown, Casey Associate of Science General Education
Brown, Magnolia Associate of Applied Science Nursing
Brown, Magnolia Associate of Applied Science Nursing
Brown, Magnolia Associate of Science General Education
Brown, Magnolia Associate of Science General Education
Brown, Mitchell Associate of Science General Education
Brown, Summer Associate of Applied Science Nursing
Bryner, Katelyn Associate of Science General Education
Buchanan, Drake Associate of Science General Education
Buck, Haden Associate of Applied Science Nursing
Buckley, Abbigail Associate of Science General Education
Buehler, Taylor Associate of Science General Education
Burnett, Taylor Associate of Science General Education
Burton, Ally Associate of Science General Education
Bybee, Jazmin Associate of Science General Education
Graduates May 2018, Dixie State University Associate's Degree
Name Degree Major
Calaway, Jordan Associate of Science General Education
Calegory, Jasmyne Associate of Science General Education
Campbell, Bergen Associate of Applied Science Nursing
Campbell, Mckaylee Associate of Science General Education
Canales, Aaron Associate of Science General Education
Caplin, Kaleb Associate of Science General Education
Carter, Alexis Associate of Science General Education
Carter, Cortney Associate of Arts General Education
Carter, Heidi Associate of Science General Education
Castro, Karla Associate of Arts General Education
Castro, Richelle Associate of Science Criminal Justice
Cataluna, Ivan Gino Associate of Science General Education
Certonio, Matthew Associate of Applied Science Nursing
Chadwick, Morgan Associate of Applied Science Respiratory Therapy
Chalco Montenegro, Whitney Associate of Science General Education
Champlin, Blake Associate of Science General Education
Charlton, Hannah Associate of Applied Science Nursing
Chavez, Monica Associate of Arts General Education
Cheney, Brycen Associate of Science General Education
Chesley, Ryan Associate of Applied Science Respiratory Therapy
Chew, Taylor Associate of Science General Education
Child, Olivia Associate of Science General Education
Christensen, Heather Associate of Applied Science Nursing
Christensen, Kayla Associate of Science General Education
Christensen, Kaylee Associate of Science General Education
Christensen, Kimberly Associate of Science General Education
Christensen, Sterling Associate of Science General Education
Christenson, Caden Associate of Science General Education
Church, Jaylen Associate of Science General Education
Churilla, Makayla Associate of Science General Education
Cisneros, Alexandra Associate of Science General Education
Clark, Pania Associate of Science General Education
Clayton, Bayli Associate of Science General Education
Clayton, Hunter Associate of Science General Education
Clayton, Taylor Associate of Science General Education
Clegg, Cyla Associate of Science General Education
Clyde, Juliana Associate of Science General Education
Coats, Rebecca Associate of Applied Science Nursing
Cobb, Kaitlyn Associate of Science General Education
Coltrin, Anna Associate of Arts General Education
Comer, Izabela Associate of Science General Education
Condie, Channing Associate of Science General Education
Contreras, Daniela Associate of Applied Science Nursing
Graduates May 2018, Dixie State University Associate's Degree
Name Degree Major
Contreras, Martin Associate of Science General Education
Cooper, Sarah Associate of Science Early Childhood Education
Cotter, Carrie Associate of Science General Education
Cottrell, Susan Associate of Science Business
Cowdin, Yardlee Associate of Science General Education
Cowley, Sheradie Associate of Science General Education
Cox, Dallin Associate of Science General Education
Cox, Jordan Associate of Applied Science Nursing
Cox, Lenore Associate of Applied Science Emergency Medical Services
Cracroft, Richard Associate of Science General Education
Crookston, Starlie Associate of Science General Education
Csere, George Associate of Science Business
Cuellar, Richard Associate of Science General Education
Cuff, Sydney Associate of Science General Education
Cutler, McKayla Associate of Science General Education
Dalton, Dakota Associate of Science General Education
Dalton, Trevor Associate of Science General Education
Darby, Rachel Associate of Science General Education
Dartt, Jenna Associate of Science Criminal Justice
Davenport, Brandy Associate of Science General Education
Davidson, Armadeus Associate of Science General Education
Davie, Cameron Associate of Science General Education
Davis, Ashlei Associate of Science General Education
Davis, Hayley Associate of Science General Education
Davis, Lena Associate of Science General Education
Davis, Ruth Associate of Science General Education
Day, Casidy Associate of Arts General Education
Day, Kimmery Associate of Science General Education
Day, Taryn Associate of Applied Science Medical Radiography
De Gaston, Anthony Associate of Science Business
De Long, Alyssa Associate of Applied Science Nursing
Debuck, Cameron Associate of Science General Education
DeDen, Amber Associate of Science General Education
DeLaPaz, Aymee Associate of Science General Education
DeMille, Aaron Associate of Arts General Education
Dennis, Edward Associate of Science General Education
Densley, Shelby Associate of Science General Education
Dent, Kayla Associate of Science General Education
Diaz, Dominic Associate of Science General Education
Dickson, Lauren Associate of Arts General Education
Dilek, Irem Associate of Science General Education
Dingman, Candice Associate of Applied Science Nursing
Diop, Astou Associate of Science General Education
Graduates May 2018, Dixie State University Associate's Degree
Name Degree Major
Dobson, Sassra Associate of Science Criminal Justice
Dockstader, Lillian Associate of Applied Science Nursing
Dockstader, Patrick Associate of Science General Education
Dodson, Brienna Associate of Science General Education
Doell, Destiny Associate of Science Criminal Justice
Donn, April Associate of Applied Science Surgical Technology
Dooley, Tara Associate of Science General Education
Dordahl, Rylee Associate of Science General Education
Dove, JackLynn Associate of Science Business
Downie, Keegan Associate of Science General Education
Drew, Ashlynne Associate of Science General Education
Ducharme, Mitchell Associate of Science General Education
Duke, Robert Associate of Applied Science Nursing
Dumas‐O'Conner, Margurita Associate of Science General Education
Dunford, Zachary Associate of Science General Education
Durham, Kaylee Associate of Applied Science Surgical Technology
Durrant, Elizabeth Associate of Science General Education
Dursteler, David Associate of Science General Education
Dwyer, Christian Associate of Science General Education
Dyer, Samantha Associate of Science General Education
Eaton, Kristen Associate of Science General Education
Eldredge, Gemille Associate of Science General Education
Elggren, Benjamin Associate of Science General Education
Elliott, Addison Associate of Arts General Education
Ellsworth, Jared Associate of Science General Education
Empey, Madeline Associate of Science General Education
Ence, Garrett Associate of Science General Education
Endorf, Hannah Associate of Science General Education
Erickson, Haley Associate of Science General Education
Erickson, Katelyn Associate of Science General Education
Espinoza, Amber Associate of Applied Science Medical Radiography
Esplin, Brianna Associate of Science General Education
Esplin, Cordel Associate of Science General Education
Evans, Aspen Associate of Science General Education
Evans, Bailey Associate of Science General Education
Evans, Brielle Associate of Science General Education
Evans, Colby Associate of Applied Science Emergency Medical Services
Evans, Jacob Associate of Science General Education
Everett, Olivia Associate of Science General Education
Fails, Hailey Associate of Science General Education
Faires, Dakota Associate of Science General Education
Farley, Jade Associate of Science General Education
Farnsworth, Jason Associate of Arts General Education
Graduates May 2018, Dixie State University Associate's Degree
Name Degree Major
Farnsworth, Shane Associate of Science General Education
Farris, Rebekah Associate of Science General Education
Feltner, Rosalyne Associate of Science General Education
Fernandez, Samantha Associate of Science General Education
Ferrin, Shelbie Associate of Science General Education
Feyen, Kelly Associate of Science General Education
Field, Melissa Associate of Applied Science Respiratory Therapy
Fielding, Aaron Associate of Arts General Education
Fielding, Callie Associate of Science General Education
Fife, Samantha Associate of Science General Education
Fitting, Savannah Associate of Applied Science Surgical Technology
Fitting, Savannah Associate of Science General Education
Flickinger, April Associate of Science General Education
Flores, Emily Associate of Science General Education
Flores, Hannah Associate of Science General Education
Flygare, Conalee Associate of Applied Science Nursing
Ford, Katie Associate of Science General Education
Ford, Mason Associate of Science General Education
Foremaster, Mary Associate of Science General Education
Frampton, Jayce Associate of Science General Education
Francis, Christian Associate of Science General Education
Frazier, Kylie Associate of Science General Education
Freeman, Kami Associate of Arts General Education
Frehner, Brickell Associate of Science General Education
Gailey, Brinli Associate of Science General Education
Galli, Hannah Associate of Science General Education
Garcia, Jared Associate of Arts General Education
Garcia, Jeremy Associate of Science General Education
Garcia, Viridiana Associate of Science General Education
Gardner, Jennifer Associate of Science General Education
Gardner, Lauren Associate of Science General Education
Gardner, Melanie Associate of Science General Education
Gasser, Taylor Associate of Science General Education
Gastelum, Christian Associate of Science General Education
Gentry, Megan Associate of Arts General Education
George, Anthony Associate of Science General Education
Geraldo, Kolob Associate of Arts General Education
Gibb, Jaryn Associate of Science General Education
Gibbons, Bayley Associate of Science General Education
Gibbs, Hailey Associate of Science General Education
Gibby, Tyler Associate of Arts General Education
Gibson, Paxton Associate of Science General Education
Given, Courtney Associate of Science General Education
Graduates May 2018, Dixie State University Associate's Degree
Name Degree Major
Gladwell, Preston Associate of Science General Education
Gladwell, Sadie Associate of Science General Education
Glenn, Abigayle Associate of Science General Education
Glover, Kaitlin Associate of Science General Education
Goldsmith, Frances Associate of Arts General Education
Gonzales, Andrew Associate of Science General Education
Gonzales, Kyanna Associate of Science General Education
Gonzalez Gomez, Zuriel Associate of Arts General Education
Gonzalez, Angel Associate of Arts General Education
Gonzalez, Bernardo Associate of Science General Education
Gonzalez, Erik Associate of Science General Education
Gonzalez, Fernando Associate of Arts General Education
Gonzalez, Kimberly Associate of Science General Education
Goodman, Ariana Associate of Science General Education
Goodman, Matthew Associate of Applied Science Respiratory Therapy
Gracia, Joshua Associate of Arts General Education
Graf, Tanner Associate of Science General Education
Graff, Jacob Associate of Arts General Education
Graff, Kasidee Associate of Science General Education
Graff, KyLeigh Associate of Science General Education
Graff, Taylor Associate of Science General Education
Grant, Krystle Associate of Science General Education
Graves, Dillon Associate of Arts General Education
Greco, Blake Associate of Science General Education
Griffin, Felisha Associate of Applied Science Nursing
Grover, Kyle Associate of Arts General Education
Gubler, Jami Associate of Applied Science Nursing
Guercio, Daniel Associate of Applied Science Nursing
Guertin, Renee Associate of Science General Education
Gutierrez, Rigoberto Associate of Arts General Education
Gutowski, Ariel Associate of Science General Education
Hadley, Autumn Associate of Science General Education
Hafen, Kimball Associate of Applied Science Nursing
Hagel, Brittney Associate of Applied Science Nursing
Halford, William Associate of Science General Education
Hall, Brian Associate of Science General Education
Hall, Britni Associate of Science General Education
Hall, Elizabeth Associate of Science General Education
Hall, Ian Associate of Arts General Education
Hall, Jade Associate of Science General Education
Hall, Sydnee Associate of Science General Education
Hancock, Candice Associate of Science General Education
Hannert, David Associate of Science Criminal Justice
Graduates May 2018, Dixie State University Associate's Degree
Name Degree Major
Hannig, Alli Associate of Science General Education
Hansen, Cierra Associate of Applied Science Nursing
Hansen, Deni Associate of Arts General Education
Hansen, Krystal Associate of Arts General Education
Hansen, Lacey Associate of Science Business
Hansler, Natalie Associate of Science General Education
Hanson, Amber Associate of Applied Science Respiratory Therapy
Hardcastle, Caden Associate of Science General Education
Harding, Chesnee Associate of Science General Education
Harker, Cole Associate of Science Business
Harless, David Associate of Applied Science Nursing
Harper, Aubree Associate of Arts General Education
Harper, Kara Associate of Science General Education
Harr, Jessica Associate of Science General Education
Harris, Josey Associate of Applied Science Physical Therapist Assistant
Harris, Lauren Associate of Science General Education
Harrison, James Associate of Arts General Education
Harrison, Kaitlin Associate of Science General Education
Harrop, Joshua Associate of Arts General Education
Harvey, Taylor Associate of Science General Education
Hatch, Brooklyn Associate of Science General Education
Haws, Sarina Associate of Science General Education
Haymond, Bailee Associate of Applied Science Nursing
Hazeldine, Jessica Associate of Science General Education
Healey, Brandon Associate of Applied Science Medical Radiography
Heap, Jayson Associate of Science General Education
Heath, Rebecca Associate of Applied Science Medical Radiography
Heaton, Jileigh Associate of Arts General Education
Heaton, Lindsay Associate of Science General Education
Heideman, Zachary Associate of Applied Science Physical Therapist Assistant
Heinrich, Nathan Associate of Science General Education
Hendry, Rylee Associate of Science General Education
Hernandez, Jeanelle Associate of Arts General Education
Herpel, McKay Associate of Arts General Education
Heslington, Brynn Associate of Science General Education
Heyborne, Brylie Associate of Science General Education
Hicks, Jodi Associate of Science General Education
Hill, Alexa Associate of Science General Education
Hill, Ashley Associate of Applied Science Physical Therapist Assistant
Hill, Brooke Associate of Science General Education
Hill, Linda Associate of Applied Science Nursing
Hillstead, Ashlynn Associate of Science General Education
Himmer, Bailee Associate of Applied Science Physical Therapist Assistant
Graduates May 2018, Dixie State University Associate's Degree
Name Degree Major
Hinton, Drake Associate of Science General Education
Hinton, Kurtis Associate of Science General Education
Hoaldridge, Morgan Associate of Science General Education
Hoelterling, Leilana Associate of Science General Education
Holdeman, Ian Associate of Science General Education
Holden, Allie Associate of Science General Education
Holland‐Miller, Haylee Associate of Science General Education
Hollingshead, Rylee Associate of Applied Science Respiratory Therapy
Holman, Ashlyn Associate of Science General Education
Holmes, Jalysa Associate of Applied Science Physical Therapist Assistant
Holmstead, Caymen Associate of Science General Education
Holsinger Backer, Sariah Associate of Applied Science Nursing
Hood, Julia Associate of Science General Education
Hooley, Alyssa Associate of Science General Education
Hopkin, Emily Associate of Science General Education
Hopkins, Shane Associate of Science General Education
Horsley, Lynzee Associate of Science General Education
Houston, Anne Associate of Science General Education
Houston, Janessa Associate of Science General Education
Howell, Blaine Associate of Science General Education
Howes, Stevie Associate of Science General Education
Hoy, Jayden Associate of Arts General Education
Hoyt, Scott Associate of Applied Science Respiratory Therapy
Huber, Jaelynn Associate of Science General Education
Huff, Kaylan Associate of Science General Education
Hughes, Hunter Associate of Science General Education
Hughes, Ryan Associate of Science General Education
Hulet, Sydney Associate of Science General Education
Hullinger, Hayden Associate of Arts General Education
Humphries, Kristina Associate of Science General Education
Hunt, Tylee Associate of Science General Education
Hunt, Zackary Associate of Science General Education
Hunter, Kamie Associate of Science General Education
Hutter, James Associate of Science General Education
Hyde, Kennedy Associate of Science General Education
Iniguez Perez, Laura Paola Associate of Science Business
Ipson, Leighton Associate of Science General Education
Irvin, Andria Associate of Science General Education
Isom, Jarrah Associate of Science General Education
Isom, Rachel Associate of Science General Education
Ito, Tsubasa Associate of Applied Science Automotive Mechanics
Jackman, Carter Associate of Science General Education
Jacks, Nakavius Associate of Science General Education
Graduates May 2018, Dixie State University Associate's Degree
Name Degree Major
Jackson, Brecken Associate of Applied Science Nursing
Jackson, Brielle Associate of Science General Education
Jackson, Ciara Associate of Applied Science Nursing
Jacobson, Nicole Associate of Science General Education
James, Cheyenne Associate of Science Criminal Justice
Jardino, Lauren Associate of Science General Education
Jeffery, Katelyn Associate of Science General Education
Jeffery, Morgan Associate of Science General Education
Jennings, Marquelle Associate of Science General Education
Jensen, Samantha Associate of Science General Education
Jimerson, Jonathan Associate of Science General Education
Joe, Taddrena Associate of Science General Education
Johns, Julia Associate of Science General Education
Johnson, Brent Associate of Applied Science Nursing
Johnson, Cade Associate of Science General Education
Johnson, Chariti Associate of Science General Education
Johnson, Daniel Associate of Science General Education
Johnson, Heather Associate of Arts General Education
Johnson, Leslie Associate of Science General Education
Johnson, Morgan Associate of Science General Education
Johnson, Richard Associate of Science General Education
Jolley, Easton Associate of Arts General Education
Jolley, Taylor Associate of Science General Education
Jones, Annette Associate of Applied Science Physical Therapist Assistant
Jones, Brooklynne Associate of Science General Education
Jones, Cody Associate of Science General Education
Jones, Haley Associate of Science Early Childhood Education
Jones, Jackson Associate of Applied Science Nursing
Jones, Kristiann Associate of Science Business
Jones, Scott Associate of Science Business
Jones, Taylor Associate of Arts General Education
Jordan, Alek Associate of Science General Education
Jordan, Lyndsie Associate of Science General Education
Jorgensen, Ashley Associate of Applied Science Nursing
June, Perri Associate of Science General Education
Kaanapu, Kealii Associate of Science Criminal Justice
Katzenbach, Jarod Associate of Applied Science Medical Radiography
Kay, Sydnee Associate of Science General Education
Kayser, Jennifer Associate of Applied Science Nursing
Keanaaina‐Plew, Gentry Associate of Science General Education
Keetch, Robin Associate of Applied Science Nursing
Keith, Lori Associate of Applied Science Medical Radiography
Keith, Lori Associate of Science General Education
Graduates May 2018, Dixie State University Associate's Degree
Name Degree Major
Kendell, Sydnee Associate of Science General Education
Kezos, Kourtney Associate of Science General Education
Kidd, Samantha Associate of Science General Education
King, Danielle Associate of Science General Education
King, Karissa Associate of Science General Education
King, Kelsey Associate of Science General Education
Kinross, Casey Associate of Science General Education
Kirk, Mikenna Associate of Science General Education
Kite, Mason Associate of Arts General Education
Kitseallyboy, Phyllis Associate of Science General Education
Kittrell, Whitney Associate of Applied Science Respiratory Therapy
Kline, Natalie Associate of Science General Education
Knapp, Alexis Associate of Science General Education
Knott, Dallin Associate of Science General Education
Knowles, Jazmyn Associate of Science General Education
Koss, Isabel Associate of Science General Education
Kunde, Braxton Associate of Arts General Education
Kunz, Casee Associate of Science General Education
Labrum, Kacie Associate of Science General Education
Lacey, Morgan Associate of Applied Science Nursing
Ladwig, Sarah Associate of Science General Education
Lamb, Angela Associate of Science General Education
Lanfear, Alana Associate of Science General Education
Langford, Megan Associate of Science General Education
Langston, Brooke Associate of Arts General Education
Larkin, Kyle Associate of Science General Education
Larkin, Kylie Associate of Science General Education
Larsen, Courtney Associate of Science General Education
Larsen, Hayley Associate of Science General Education
Larsen, Kade Associate of Applied Science Physical Therapist Assistant
Larsen, Tiffani Associate of Science General Education
Larson, Jenna Associate of Science General Education
Lauago, Sei‐J Associate of Science General Education
Laub, Madison Associate of Science General Education
Lawrence, Bryson Associate of Arts General Education
Lawrence, Isaac Associate of Science General Education
Lawrence, Taylee Associate of Applied Science Respiratory Therapy
Lawson, Mallory Associate of Science General Education
Leal, Guy Associate of Science General Education
Leavitt, Chanlie Associate of Science General Education
Leavitt, Chase Associate of Science General Education
Leavitt, Staci Associate of Arts General Education
Ledesma Santana, Elizabeth Associate of Arts General Education
Graduates May 2018, Dixie State University Associate's Degree
Name Degree Major
Lee, Jasmyn Associate of Science General Education
Lees, Savannah Associate of Science General Education
Lesser, Victoria Associate of Applied Science Nursing
Lindsey, Megan Associate of Science General Education
Lish, Cassidee Associate of Applied Science Nursing
Livingston, Connor Associate of Science General Education
Longay, Joshua Associate of Science General Education
Loper, Lydia Associate of Applied Science Nursing
Lounsbury, Tavish Associate of Science General Education
Loutensock, Vanessa Associate of Science General Education
Love, Haley Associate of Science General Education
Loveland, Alyse Associate of Arts General Education
Lovell, Selwin Associate of Science General Education
Loveridge, Jazzmine Associate of Science General Education
Ludlow, Makelle Associate of Applied Science Medical Radiography
Lund, Ashley Associate of Science General Education
Lund, Cydney Associate of Science General Education
Lunt, Timothy Associate of Science General Education
Lyon, Lexi Associate of Applied Science Nursing
Mabey, Cody Associate of Science General Education
MacDougall, Koa Associate of Science Business
Mackelprang, Rebecca Associate of Science General Education
Madson, Felicia Associate of Science General Education
Magana, Jasmine Associate of Arts General Education
Maldonado, Kevin Associate of Science General Education
Malloy, Allysa Associate of Science General Education
Malone, Ashley Associate of Science General Education
Malufau, Jedediah Associate of Science General Education
Mangum, Sarah Associate of Science General Education
Manning, Seth Associate of Science General Education
Manual, Vanessa Associate of Science General Education
Marler‐Enyart, Heather Associate of Science General Education
Martin, Benjamin Associate of Science General Education
Martin, Elli Associate of Science General Education
Martin, Sierra Associate of Science General Education
Martin, Victoria Associate of Science General Education
Martinez, Kelly Associate of Applied Science Medical Laboratory Science
Mason, Brynn Associate of Applied Science Nursing
Mathis, Jenecee Associate of Science General Education
Matthews, Hailey Associate of Science Early Childhood Education
Matthews, Sarah Associate of Science General Education
Maxwell, Lance Associate of Applied Science Automotive Mechanics
Mayfield, Dylan Associate of Science General Education
Graduates May 2018, Dixie State University Associate's Degree
Name Degree Major
McAllister, Noel Associate of Science General Education
McCall, Samuel Associate of Science General Education
McClain, Alexis Associate of Science General Education
McCook, Nathaniel Associate of Applied Science Nursing
McDonald, Shaylee Associate of Science General Education
McElroy, Dakota Associate of Science General Education
McEwen, Alexandra Associate of Science General Education
McEwen, Chelsea Associate of Science General Education
McEwen, Logan Associate of Science General Education
McIllwain, Luke Associate of Science General Education
McKean, Joseph Associate of Arts General Education
McKeehan, Jay Associate of Applied Science Emergency Medical Services
McKeehan, Jay Associate of Science General Education
McKnight, Kaitlyn Associate of Science General Education
McLaws, Michael Associate of Arts General Education
McMorris, McCall Associate of Applied Science Nursing
McMullin, Kenadee Associate of Science General Education
McMullin, Spencer Associate of Science General Education
McQuiston, Mikenley Associate of Science General Education
Mecham, Alec Associate of Applied Science Nursing
Memmott, Valerie Associate of Applied Science Nursing
Meng, Karl Associate of Science General Education
Merrill, Daulton Associate of Science Business
Meyer, Madison Associate of Science General Education
Meyer, Stockton Associate of Science General Education
Miles, Mandy Associate of Applied Science Nursing
Miller, Brooks Associate of Applied Science Surgical Technology
Miller, Jamie Associate of Applied Science Nursing
Miller, Riley Associate of Science General Education
Milne, Madison Associate of Science General Education
Miraglia, Joshua Associate of Science General Education
Miravete, Wesley Associate of Science General Education
Mitchell, Laila Associate of Science General Education
Monroy, Charli Associate of Science General Education
Monson, Matthew Associate of Science General Education
Moore, Kaitlin Associate of Science General Education
Moore, Taylor Associate of Science General Education
Mooring, Cole Associate of Arts General Education
Mooring, Macey Associate of Applied Science Nursing
Moreno, Araya Associate of Science Business
Morris, Summer Associate of Science General Education
Morrison, Robert Associate of Science General Education
Morriss, Brooke Associate of Applied Science Medical Radiography
Graduates May 2018, Dixie State University Associate's Degree
Name Degree Major
Mortensen, Elizabeth Associate of Science General Education
Morton, Jessica Associate of Science General Education
Mraz, Cole Associate of Science General Education
Mulitalo, Moliki Associate of Science General Education
Mullen, Brendan Associate of Arts General Education
Muncrief, Kasen Associate of Science General Education
Murdock, Braxton Associate of Science General Education
Murdock, Darian Associate of Applied Science Nursing
Murdock, Logan Associate of Science General Education
Myers, Japheth Associate of Science General Education
Myers, Malory Associate of Science General Education
Namikawa, Emilie Associate of Arts General Education
Navarro, Jamie Associate of Arts General Education
Naylor, Jaecee Associate of Science General Education
Nelson, Joseph Associate of Science General Education
Nelson, Taylor Associate of Science General Education
Netto, Baylee Associate of Science General Education
Neuffer, Lewis Associate of Applied Science Emergency Medical Services
Neumann, Cade Associate of Science General Education
Newman, Elizabeth Associate of Science General Education
Nguyen, Thu Associate of Science General Education
Nichols, Sydney Associate of Science General Education
Nickle, Janell Associate of Applied Science Nursing
Nielson, Amanda Associate of Applied Science Nursing
Nordstrom, Karla Associate of Applied Science Nursing
Norman, McKenzie Associate of Applied Science Physical Therapist Assistant
Noto, Megan Associate of Science General Education
Nuckles, Trevor Associate of Science General Education
Nyberg, Nathan Associate of Arts General Education
Oblad, Breanna Associate of Science General Education
Odette, Sophia Associate of Science General Education
Ogun, Sokoamtu Associate of Science General Education
Olsen, Fellicity Associate of Applied Science Automotive Mechanics
Olsen, Tanner Associate of Science General Education
Olsen, Tessa Associate of Applied Science Physical Therapist Assistant
Olson, Kaleb Associate of Science General Education
O'Mara, Addie Associate of Science General Education
Opdahl, Logan Associate of Science General Education
Orgill, Tyler Associate of Science General Education
Orvin, Michael Associate of Science Business
Osborne, Keaton Associate of Applied Science Nursing
Ostler, Jessie Associate of Science General Education
Ott, Cameron Associate of Applied Science Automotive Mechanics
Graduates May 2018, Dixie State University Associate's Degree
Name Degree Major
Ott, Zachary Associate of Science General Education
Palmer, Lisa Associate of Applied Science Surgical Technology
Paredez, Chandler Associate of Science General Education
Paredez, Victoria Associate of Science General Education
Parker, Amy Associate of Science General Education
Parker, Bryce Associate of Science General Education
Parkin, Aidan Associate of Science General Education
Parkinson, Jordan Associate of Arts General Education
Parkinson, Kasidi Associate of Science General Education
Patrick, Aubrie Associate of Science General Education
Patterson, Cezanne Associate of Science General Education
Patterson, Reymond Associate of Science General Education
Pauga, Ao Associate of Science General Education
Paxman, Gavin Associate of Science General Education
Peacock, Cameron Associate of Arts General Education
Pearson, Garrett Associate of Arts General Education
Peay, Blake Associate of Science General Education
Perez, Samantha Associate of Arts General Education
Perkins, AEthan Associate of Science General Education
Perrien, Devin Associate of Science General Education
Perry, Kaylee Associate of Science General Education
Peterson, Austin Associate of Arts General Education
Peterson, Braxton Associate of Science Business
Peterson, Gretchen Associate of Applied Science Nursing
Peterson, Montgomrie Associate of Science General Education
Peterson, Nakaela Associate of Arts General Education
Petty, Dalton Associate of Science General Education
Petty, Kyl Associate of Science General Education
Phung, Lizette Associate of Science General Education
Pinegar, Anne Associate of Applied Science Nursing
Pledger, Trenton Associate of Science General Education
Plumb, McKenna Associate of Science General Education
Plummer, Kyle Associate of Science General Education
Polk, Simone Associate of Science General Education
Ponton, Hailey Associate of Science General Education
Porras, Dasya Associate of Arts General Education
Porter, Jaxon Associate of Arts General Education
Porter, Rhet Associate of Science Business
Poulsen, Kylee Associate of Science General Education
Pramuk, Kristina Associate of Science General Education
Priggemeier, Jasmine Associate of Science General Education
Prisbrey, Rachael Associate of Science General Education
Pritchard, Britainy Associate of Science General Education
Graduates May 2018, Dixie State University Associate's Degree
Name Degree Major
Prows, Hailee Associate of Science General Education
Pruitt, Blake Associate of Science General Education
Pugmire, Cierra Associate of Arts General Education
Quevedo, Jennifer Associate of Applied Science Nursing
Quick, Sydney Associate of Arts General Education
Quintana, Lluvia Associate of Arts General Education
Ragsdale, Mallory Associate of Science General Education
Rahman, Nicole Associate of Science General Education
Rainey, Jenson Associate of Applied Science Nursing
Randall, Gwendolyn Associate of Applied Science Nursing
Rangel, Kari Associate of Science General Education
Ranieri, Dominic Associate of Science General Education
Rasmussen, Joseph Associate of Arts General Education
Rawlinson, Brooke Associate of Science General Education
Rawlinson, Sarah Associate of Science General Education
Reber, Kyle Associate of Science Business
Rebman, Benjamin Associate of Science General Education
Rebman, Samuel Associate of Science General Education
Redfearn, Maycee Associate of Science General Education
Reed, Caleb Associate of Science Business
Reed, Kelsie Associate of Applied Science Early Childhood Education
Reid, Alyssa Associate of Science General Education
Reilly, Tabytha Associate of Science General Education
Reyes, Michele Associate of Science General Education
Reyes, Rachael Associate of Science General Education
Rhees, Blakley Associate of Science General Education
Rich, Marylynne Associate of Science General Education
Richey, Madeline Associate of Applied Science Nursing
Richins, Ashley Associate of Science General Education
Ricks, Otis Associate of Science General Education
Rivers, Devin Associate of Science General Education
Roberts, Sarah Associate of Applied Science Nursing
Robertson, Paxton Associate of Science General Education
Robertson, Teresa Associate of Science General Education
Robinson, Cooper Associate of Science General Education
Robles Gonzales, Ascari Associate of Science Criminal Justice
Robles, Taylor Associate of Science General Education
Roche, Shala Associate of Science General Education
Rodgers, Tonya Associate of Science General Education
Rodriguez, Kristy Associate of Applied Science Nursing
Rodriguez, Shayanne Associate of Science General Education
Roebuck, Madison Associate of Science General Education
Rogers, Jordan Associate of Science General Education
Graduates May 2018, Dixie State University Associate's Degree
Name Degree Major
Rogers, Juliann Associate of Science General Education
Rogers, Makenna Associate of Applied Science Nursing
Rojas, Andres Associate of Science General Education
Romney, Madison Associate of Science General Education
Romney, Rebekah Associate of Science General Education
Romo, Jessica Associate of Science General Education
Rose, Makae Associate of Arts General Education
Roskelley, Ceejae Associate of Science General Education
Ross‐Jones, Antonio Associate of Science General Education
Roylance, Ryan Associate of Science Criminal Justice
Ruesch, Alexis Associate of Science General Education
Russell, Alexis Associate of Applied Science Respiratory Therapy
Rutherford, Chari Associate of Science General Education
Saifee, Zahra Associate of Science General Education
Salcedo, Paul Associate of Science General Education
Sanders, Dakota Associate of Science Business
Sanderson, Alexus Associate of Arts General Education
Sanderson, Julia Associate of Science General Education
Sandoval, Grantt Associate of Science General Education
Santos, Melissa Associate of Science General Education
Sargent, Kaitlyn Associate of Science General Education
Saunders, Kyler Associate of Science General Education
Saxton, Slade Associate of Applied Science Physical Therapist Assistant
Scarelli, Caleb Associate of Science General Education
Scarelli, Joshua Associate of Science General Education
Schenk, Elodie Associate of Science General Education
Schiffman, Samantha Associate of Science General Education
Schimbeck, Abby Associate of Science General Education
Schimbeck, Alexis Associate of Science General Education
Schlitt, Alexander Associate of Arts General Education
Schwartz, Kevin Associate of Science General Education
Seaich, Brynlee Associate of Science General Education
Sears, Hannah Associate of Science General Education
Sell, Serena Associate of Science General Education
Sell, Shayla Associate of Science General Education
Seng, Marla Associate of Science Criminal Justice
Sewell, Amanda Associate of Science General Education
Shackelford, Calven Associate of Science General Education
Shafer, Tiffany Associate of Science General Education
Sharkey, Shaun Associate of Science General Education
Shaw, Benjamin Associate of Science General Education
Shaw, Courtney Associate of Science General Education
Shaw, Destiny Associate of Science General Education
Graduates May 2018, Dixie State University Associate's Degree
Name Degree Major
Sheldon, Skyla Associate of Science General Education
Shepherd, Ava Associate of Science General Education
Sherwood, Angela Associate of Applied Science Respiratory Therapy
Sherwood, Kamree Associate of Science General Education
Sherwood, Taylynn Associate of Science General Education
Shumway, Hannah Associate of Science General Education
Shumway, Tahnee Associate of Arts General Education
Sichz, Emilee Associate of Science General Education
Simkins, Summer Associate of Arts General Education
Simmons, Camber Associate of Science General Education
Simmons, Shelby Associate of Science General Education
Simons, Kelsi Associate of Science General Education
Skuba, Leah Associate of Science General Education
Slinger, Allen Associate of Applied Science Medical Radiography
Smith, Ammon Associate of Science General Education
Smith, Charlee Associate of Science General Education
Smith, Jamie Associate of Science General Education
Smith, Mychal Associate of Science General Education
Smith, Raquel Associate of Science General Education
Smith, Samuel Associate of Science General Education
Smith, Trina Associate of Science General Education
Snell, William Associate of Arts General Education
Snuffer, Misty Associate of Applied Science Operations Management
Soliai, Amanda Associate of Applied Science Physical Therapist Assistant
Sorensen, Carley Associate of Arts General Education
Sorensen, Kolton Associate of Applied Science Surgical Technology
Sorenson, Tamra Associate of Science General Education
Soriano, Natali Associate of Applied Science Nursing
Soule, Abigail Associate of Science General Education
Southwick, Cory Associate of Applied Science Nursing
Spackman, Dallin Associate of Science General Education
Spainhower, Moriah Associate of Science General Education
Spaulding, Shelby Associate of Science General Education
Spelta, John Associate of Applied Science Respiratory Therapy
Spencer, Jessica Associate of Applied Science Physical Therapist Assistant
Spencer, Jessica Associate of Science General Education
Spencer, Matthew Associate of Applied Science Physical Therapist Assistant
Spencer, Michaela Associate of Science General Education
Spilker, Kayla Associate of Arts General Education
Spor, Jaleesa Associate of Science General Education
Spor, Madison Associate of Arts General Education
Spotten, Megan Associate of Science General Education
Springer, Deboney Associate of Science General Education
Graduates May 2018, Dixie State University Associate's Degree
Name Degree Major
Standley, Kai Associate of Science General Education
Stapel, Stacy Associate of Science General Education
Stark, Brandi Associate of Applied Science Nursing
Stark, Melanie Associate of Science General Education
Stender, Andrew Associate of Science General Education
Stephens, Baylee Associate of Science General Education
Stevens, Morganne Associate of Science General Education
Stewart, Amy‐Lynn Associate of Science General Education
Stewart, Dylan Associate of Applied Science Nursing
Stimpson, KeeLee Associate of Arts General Education
Stirland, Laura Associate of Science General Education
Stirland, Thomas Associate of Applied Science Respiratory Therapy
Stocks, Kacy Associate of Science General Education
Stokes, Clayton Associate of Science General Education
Stokes, Sadie Associate of Arts General Education
Stovall, Christian Associate of Science General Education
Strong, Kaylee Associate of Science General Education
Stubbs, Lawrence Associate of Science Business
Sullivan, Kinzie Associate of Science General Education
Sullivan, Makayla Associate of Applied Science Surgical Technology
Summers, Cache Associate of Science Business
Summers, Cadence Associate of Science General Education
Sundberg, Madison Associate of Science General Education
Sutton, Amanda Associate of Science General Education
Swapp, Mckenna Associate of Science General Education
Syphus, Kendyl Associate of Science General Education
Szewczyk, Cirica Associate of Science General Education
Talbot, Sophie Associate of Science General Education
Tali, Naitasiri Associate of Science General Education
Taufa, Jessica Associate of Applied Science Physical Therapist Assistant
Telford, Alexandra Associate of Science General Education
Tenorio, Viron Associate of Science General Education
Terry, Allyson Associate of Science General Education
Terry, Tyson Associate of Science General Education
Than, Nguyet Associate of Science General Education
Thatcher, Spencer Associate of Arts General Education
Thomas, Jade Associate of Applied Science Respiratory Therapy
Thomas, Leesa Associate of Applied Science Medical Radiography
Thomas‐McDade, Nallah Associate of Science General Education
Thompson, Gage Associate of Science General Education
Thompson, James Associate of Science General Education
Thompson, Kenneth Associate of Science General Education
Thompson, Lyndsie Associate of Science General Education
Graduates May 2018, Dixie State University Associate's Degree
Name Degree Major
Thompson, Melissa Associate of Science General Education
Thomson, Ashlyn Associate of Science General Education
Thomson, Aubree Associate of Science General Education
Tichenor, Chelsey Associate of Science General Education
Tigner, Janae Associate of Science General Education
Timmons, Tyler Associate of Science General Education
Timpson, Richard Associate of Science General Education
Tinnin, McKayla Associate of Science General Education
Tinsley, Ryan Associate of Science General Education
Tobin, Misty Associate of Science General Education
Tobler, Taya Associate of Arts General Education
Tobler, William Associate of Science General Education
Tonge, Kelsey Associate of Applied Science Nursing
Topalian, Kobe Associate of Science General Education
Torgersen, Shelby Associate of Arts General Education
Tracy, Annalie Associate of Applied Science Nursing
Tracy, Erin Associate of Science General Education
Traxler, Kayla Associate of Science General Education
Tribe, Allie Associate of Science General Education
Tucker, Elizabeth Associate of Arts General Education
Tucker, Stephanie Associate of Science General Education
Tuitavuki, Helaman Associate of Science General Education
Tupea, Tyson Associate of Science General Education
Turner, Brooke Associate of Science General Education
Turner, Klay Associate of Science General Education
Twitchell, Hunter Associate of Science Business
Valdez, Mariana Associate of Science General Education
Valdizan, Iris Associate of Science General Education
Valentine, Michael Associate of Science General Education
Vallejo, Jairo Associate of Science General Education
Valtierra, Patty Associate of Arts General Education
Van Valkenburg, Jayden Associate of Science General Education
Vance, Stacey Associate of Applied Science Nursing
Vargas, Wendy Associate of Science Criminal Justice
Vasquez, Aleena Associate of Science General Education
Vaughan, Jereme Associate of Science General Education
Vazquez, Naomi Associate of Arts General Education
Vega, Derek Associate of Science General Education
Vera, Michael Associate of Science General Education
Vidal, Joshua Associate of Science General Education
Vigil, Lizette Associate of Applied Science Nursing
Vowles, Jared Associate of Science General Education
Wade, Margaret Associate of Applied Science Physical Therapist Assistant
Graduates May 2018, Dixie State University Associate's Degree
Name Degree Major
Wagner, Rory Associate of Science General Education
Wagstaff, Jacob Associate of Science Business
Walker, Alixandria Associate of Science General Education
Walker, Carson Associate of Science General Education
Walters, Bradley Associate of Science General Education
Walton, Grace Associate of Science General Education
Ward, Taylor Associate of Science Business
Ware, Kori Associate of Arts General Education
Watkins, Radley Associate of Science General Education
Watson, Lacie Associate of Applied Science Medical Radiography
Wayt, Andrew Associate of Science General Education
Weatherston, Mickaylee Associate of Science General Education
Webb, Austin Associate of Science General Education
Webb, Justin Associate of Science General Education
Webb, MaKayla Associate of Science General Education
Webb, Rachel Associate of Science General Education
Webster, Kaitlin Associate of Science General Education
Webster, Kallan Associate of Science General Education
Weida, Naomi Associate of Science General Education
Welch, Derrick Associate of Science General Education
Westenskow, Adaleene Associate of Science General Education
White, Kaylie Associate of Science General Education
Whittenburg, Jenaca Associate of Science General Education
Wilcox, Kasidy Associate of Science General Education
Wilding, Daniel Associate of Science General Education
Wilkinson, Alexie Associate of Science General Education
Wilkinson, Kirra Associate of Arts General Education
Willard, Randon Associate of Science General Education
Willard, Sunni Associate of Science General Education
Williams, Collete Associate of Applied Science Surgical Technology
Williams, Madeline Associate of Science General Education
Williams, Rebecca Associate of Science General Education
Williams, Sheldon Associate of Science General Education
Wilson, Kyle Associate of Science General Education
Wilson, Madysen Associate of Science General Education
Winder, William Associate of Science General Education
Wintch, Jaden Associate of Science General Education
Wintch, Majere Associate of Applied Science Respiratory Therapy
Wixom, Kendra Associate of Science General Education
Woodman, Tori Associate of Applied Science Nursing
Woods, Abigail Associate of Science General Education
Wray, Jacob Associate of Science Business
Wright, Alexis Associate of Science General Education
Graduates May 2018, Dixie State University Associate's Degree
Name Degree Major
Wright, Anna Associate of Science General Education
Wright, Bailey Associate of Applied Science Nursing
Yacano, Samantha Associate of Applied Science Medical Laboratory Science
Yates, Kambrie Associate of Science Business
Yenchik, Lauren Associate of Applied Science Physical Therapist Assistant
Young, Katelyn Associate of Science General Education
Young, Kolton Associate of Science General Education
Young, Konnor Associate of Applied Science Surgical Technology
Young, Kristen Associate of Science General Education
Young, Morgan Associate of Applied Science Nursing
Young, Robyn Associate of Applied Science Nursing
Young, Sarah Associate of Arts General Education
Younger, Mikayla Associate of Applied Science Nursing
Zamora, Pamela Associate of Science General Education
Zaremba, Taylor Associate of Science General Education
Zimmerman, Bailey Associate of Science General Education
Zufelt, Adrienne Associate of Applied Science Nursing
Zundel, Karlee Associate of Science General Education
Graduates May 2018, Dixie State University Bachelor's Degree
Name Degree Major
Abegglen, Luke Bachelor of Science Integrated Studies
Adams, Lydia Bachelor of Science Biology
Alcala, Francisco Bachelor of Science Business Administration
Aldred, John Bachelor of Science Business Administration
Allan, Trevor Bachelor of Science Accounting
Alldredge, Chad Bachelor of Science Integrated Studies
Allen, Angela Bachelor of Science Integrated Studies
Allen, Eric Bachelor of Science Business Administration
Allred, Benjamin Bachelor of Science Communication
Allred, Brittany Bachelor of Science Nursing
Allred, Jonathon Bachelor of Individualized Studies Recreation Planning and Communication
Allred, Spencer Bachelor of Science Criminal Justice
Ames, Daltry Bachelor of Science Business Administration
Andersen, Beverly Bachelor of Science Psychology
Andersen, Brett Bachelor of Science Computer & Information Technology
Anderson, Broox Bachelor of Science Integrated Studies
Anderson, Haley Bachelor of Science Integrated Studies
Anderson, Haylie Bachelor of Science Criminal Justice
Anderson, Jayden Bachelor of Science Criminal Justice
Anderson, Jill Bachelor of Science Nursing
Anderson, Shontay Bachelor of Science Criminal Justice
Anderson, Trevor Bachelor of Science Criminal Justice
Andrews, Letty Bachelor of Individualized Studies Criminal/Social Psychology and Social Justice
Archibald, Sydney Bachelor of Science Communication Studies
Ariotti, Nanette Bachelor of Science Criminal Justice
Arnold, Alex Bachelor of Science Criminal Justice
Arnold, Kylee Bachelor of Science Dance
Arnone, Thomas Bachelor of Science Biology
Asay, Alan Bachelor of Science Communication Studies
Ashby, Amanda Bachelor of Science Psychology
Ashby, Dillon Bachelor of Science Business Administration
Atkin, Ashlee Bachelor of Science Nursing
Averett, Eryka Bachelor of Science Integrated Studies
Badger, Austin Bachelor of Science Criminal Justice
Baguley, Allie Bachelor of Science Theatre
Bajet, Cody Bachelor of Science Integrated Studies
Bajric, Emina Bachelor of Science Criminal Justice
Baker, Derek Bachelor of Science Criminal Justice
Baker, Tyler Bachelor of Science Recreation and Sport Management
Bakke, Caysie Bachelor of Science Communication Studies
Graduates May 2018, Dixie State University Bachelor's Degree
Name Degree Major
Ball, Drayson Bachelor of Science Media Studies
Bangerter, Mason Bachelor of Science Business Administration
Bankhead, Keauntea Bachelor of Science Integrated Studies
Barajas, Marcus Bachelor of Science Criminal Justice
Barnett, Jordan Bachelor of Arts Art
Barney, Emily Bachelor of Science Nursing
Barney, Joshua Bachelor of Science Communication
Barrett, Scott Bachelor of Science Accounting
Bassett, Janessa Bachelor of Science Biology
Bates, Crystal Bachelor of Science Theatre
Batin, Joshua Bachelor of Science Biology
Bauer, Ryan Bachelor of Science History
Bayles, Lindsay Bachelor of Science Communication Studies
Beach, Alicia Bachelor of Science English
Bedonie, Albert Bachelor of Science Criminal Justice
Behunin, Kierstin Bachelor of Science Psychology
Beilmann, Eric Bachelor of Science Business Administration
Bell, Naythan Bachelor of Arts English
Bennett, Adrianne Bachelor of Science Dental Hygiene
Bennion, Brian Bachelor of Science English
Benson, Gabrielle Bachelor of Science Communication Studies
Benson, Jed Bachelor of Science Finance
Benware, Kenzie Bachelor of Science Psychology
Bice, Miles Bachelor of Science Business Administration
Bills, Haleigh Bachelor of Science Dental Hygiene
Bishoff, Dustin Bachelor of Science Biology
Blackmore, Anne Bachelor of Science Nursing
Blake, Madison Bachelor of Science Theatre
Blau, Maurice Bachelor of Science Integrated Studies
Blue, Cassidy Bachelor of Science Criminal Justice
Bodily, Brandon Bachelor of Science Computer Science
Bohannan, Craig Bachelor of Science Criminal Justice
Bondad, Lauren Bachelor of Science Biology
Bonzo, Tyler Bachelor of Science Communication Studies
Booth, Danaka Bachelor of Science Criminal Justice
Boren, Melynda Bachelor of Science Exercise Science
Bowler, Jacob Bachelor of Science Biology
Bowler, James Bachelor of Science Computer & Information Technology
Bradshaw, Jessica Bachelor of Science Communication Studies
Brandon, Katy Bachelor of Science Psychology
Brooks, Chris Bachelor of Science Exercise Science
Brower, Kyler Bachelor of Science Communication Studies
Graduates May 2018, Dixie State University Bachelor's Degree
Name Degree Major
Brower, Tyler Bachelor of Science Communication Studies
Brown, Mau Bachelor of Science Integrated Studies
Brown, Rhonda Bachelor of Science Nursing
Brown, Taunya Bachelor of Science Communication Studies
Browning, Ginger Bachelor of Science Nursing
Bryant Paopao, Desmon Bachelor of Science Communication Studies
Buckley, Robert Bachelor of Science Accounting
Burchstead, Meagan Bachelor of Science Criminal Justice
Burge, Ashlee Bachelor of Science Business Administration
Burke, Roman Bachelor of Science Criminal Justice
Bush, Derrick Bachelor of Science Biology
Bush, KarleeAnn Bachelor of Individualized Studies Sport and Exercise Psychology
Butler, Kortnee Bachelor of Science Nursing
Cabanero, Gabrielle Bachelor of Science Computer & Information Technology
Calderwood, Elaine Bachelor of Science Business Administration
Caldwell, Haleigh Bachelor of Science Dance
Campbell, Austin Bachelor of Science Communication Studies
Campbell, Colton Bachelor of Science English
Campbell, Ryan Bachelor of Science Communication Studies
Captain, Christopher Bachelor of Science Finance
Carayas, Robyn Bachelor of Science Psychology
Carlson, Cameron Bachelor of Science Integrated Studies
Cartagena, Jheresa Bachelor of Science Computer & Information Technology
Carter, Karen Bachelor of Science Nursing
Carter, Logan Bachelor of Science Biology
Carter, Sydney Bachelor of Science Computer & Information Technology
Castro, Myrna Bachelor of Arts Integrated Studies
Chambers, Jordyn Bachelor of Science Computer & Information Technology
Chapman, Jared Bachelor of Science Computer Science
Chapman, Joshua Bachelor of Science Nursing
Chapman, Michaela Bachelor of Science Nursing
Chastain, Kara Bachelor of Arts English
Childs, Amanda Bachelor of Science Nursing
Christensen, Kylea Bachelor of Science Biology
Christensen, Rebecca Bachelor of Science Theatre
Christensen, Shelby Bachelor of Science Communication Studies
Christensen, TaylorAnn Bachelor of Science Biology
Christian, Brenton Bachelor of Arts Criminal Justice
Christiansen, Corey Bachelor of Science Business Administration
Chynoweth, Terra Bachelor of Science Nursing
Clark, Kyle Bachelor of Science Communication Studies
Graduates May 2018, Dixie State University Bachelor's Degree
Name Degree Major
Clark, Rebecca Bachelor of Science Integrated Studies
Cleveland, Aarica Bachelor of Science Nursing
Cleveland, Donald Bachelor of Science Art
Cole, Austin Bachelor of Arts Spanish
Cole, Jill Bachelor of Science Communication Studies
Coles, Bethany Bachelor of Science Nursing
Colf, Travis Bachelor of Science Finance
Collet, Suzanna Bachelor of Arts Music
Collier, John Bachelor of Science Computer & Information Technology
Collins, Chason Bachelor of Science Art
Collins, Christina Bachelor of Science Elementary Education
Collinsworth, Cobair Bachelor of Science Business Administration
Collisi, Sherry Bachelor of Science Art
Confalonieri, Ashley Bachelor of Science Nursing
Cook, Dylan Bachelor of Science Business Administration
Cook, Joshua Bachelor of Science Integrated Studies
Cook, Landon Bachelor of Science Criminal Justice
Cooney, Taylor Bachelor of Science Elementary Education
Coons, Carly Bachelor of Science Nursing
Cooper, Phillip Bachelor of Science Biology
Corless, Walker Bachelor of Science Nursing
Cormany, Destinee Bachelor of Science Dental Hygiene
Corrales, Karen Bachelor of Science Psychology
Coulter, Alexa Bachelor of Science Communication Studies
Cox, Chantel Bachelor of Science Nursing
Cox, Jaden Bachelor of Science Communication
Cox, Robert Bachelor of Science Nursing
Crocco, Angelina Bachelor of Science Communication Studies
Crooks, Kelton Bachelor of Science English
Cropper, Lacee Bachelor of Science Psychology
Crowley, Lauren Bachelor of Science Nursing
Crowther, Lacie Bachelor of Science Criminal Justice
Cummings, Daniel Bachelor of Science Business Administration
Custer, Kylea Bachelor of Science Media Studies
Dages, Jesse Bachelor of Science Business Administration
Dahlberg, Benjamin Bachelor of Science Business Administration
Dalton, Neccia Bachelor of Science Business Administration
Danna, Louise Bachelor of Science Nursing
Dansie, Quinn Bachelor of Science Psychology
Dartt, Jenna Bachelor of Science Criminal Justice
Davidson, Steven Bachelor of Science Communication Studies
Davis, Kathryn Bachelor of Science Communication Studies
Graduates May 2018, Dixie State University Bachelor's Degree
Name Degree Major
Davis, Lauren Bachelor of Science Nursing
Dawood, Ather Bachelor of Science Psychology
Day, Kenneth Bachelor of Science Biology
De Alba, Jennifer Bachelor of Individualized Studies Childhood Counseling Education
De Hart, Spring Bachelor of Science Criminal Justice
De La Huerta, Dominic Bachelor of Science Criminal Justice
De Leon, Molly Bachelor of Science Communication Studies
DeMacedo, Christopher Bachelor of Science Mathematics
DeMille, Ashly Bachelor of Science Nursing
Demke, Kathie Bachelor of Science Psychology
Demke, Nicole Bachelor of Individualized Studies American Sign Language Interpreting
Derrick, Emily Bachelor of Science Elementary Education
Despain, Paris Bachelor of Science Psychology
Desta, Yonas Bachelor of Science Business Administration
Devard Hammon, Carl Bachelor of Science Computer Science
DeWitt, Victoria Bachelor of Science Elementary Education
Diaz, Elizabeth Bachelor of Science Nursing
Dietzel, John Bachelor of Individualized Studies Computer and Sound Design Technology
Dippre, Tara Bachelor of Science Elementary Education
Dixon, Alan Bachelor of Science Communication Studies
Doms, Laura Bachelor of Science Nursing
Dove, Madison Bachelor of Science Psychology
Drummond, Wyatt Bachelor of Science Computer & Information Technology
Duncan, Neil Bachelor of Science Mathematics
Duran, Bradley Bachelor of Science Integrated Studies
Dutson, Cheyenne Bachelor of Science Art
Dutton, Sherine Bachelor of Science Communication Studies
Eagar, Linda Bachelor of Individualized Studies Health Advocacy through Service
Eckert, Wyatt Bachelor of Science Biology
Eddington, Tyler Bachelor of Science Finance
Eden, Heather Bachelor of Science Exercise Science
Edmunds, William Bachelor of Science Communication Studies
Eleperuma, Moditha Bachelor of Science Medical Laboratory Studies
Elisara, Scotland Bachelor of Science Criminal Justice
Ellison, Kaitlin Bachelor of Science Nursing
Empey, Richard Bachelor of Science Communication Studies
England, Steffanie Bachelor of Science Dance
Ervin, Zsa'Jade Bachelor of Science English
Esplin, Gavin Bachelor of Science Computer & Information Technology
Graduates May 2018, Dixie State University Bachelor's Degree
Name Degree Major
Evans, Amanda Bachelor of Science Nursing
Evans, Jordan Bachelor of Science Accounting
Everett, Addison Bachelor of Science Biology
Fang, Logan Bachelor of Science Business Administration
Faucher, Jadi Bachelor of Science Nursing
Fehrenbacker, Matthew Bachelor of Science Integrated Studies
Fife, Justin Bachelor of Science Computer Science
Fillmore, Zachary Bachelor of Science Business Administration
Flora, Caroline Bachelor of Science Psychology
Flores, Rosario Bachelor of Science Communication
Foki, Keanu Bachelor of Science Exercise Science
Foster, Amber Bachelor of Science Integrated Studies
Foy, Ashton Bachelor of Science Psychology
Franklin, Brett Bachelor of Science Finance
Fridell, Trevor Bachelor of Science Business Administration
Frodsham, Haley Bachelor of Science Art
Fulgencio, Juan Bachelor of Science Criminal Justice
Gable, Gwyn Bachelor of Science Music
Gallagher, Garrett Bachelor of Science Business Administration
Gallagher, Keaton Bachelor of Science Computer & Information Technology
Gallagher, Oaklie Bachelor of Science Elementary Education
Gallagher, Travis Bachelor of Science Integrated Studies
Gallegos, Ashlee Bachelor of Science Communication
Gamble, Amanda Bachelor of Science Dental Hygiene
Garcia, Leslie Bachelor of Science Communication Studies
Garcia, Maria Bachelor of Science Psychology
Gardiner, Joseph Bachelor of Science Accounting
Gardiner, Makelle Bachelor of Science Biology
Garrett, Keeley Bachelor of Science Communication
Garrett, Louis Bachelor of Science Communication
Garrett, Paige Bachelor of Science Communication
Gassmann, Jessica Bachelor of Science Criminal Justice
Gates, Reggie Bachelor of Science Psychology
Gayden, Michael Bachelor of Science Communication Studies
Gee, Forrest Bachelor of Science Criminal Justice
Gentry, Andrea Bachelor of Science Nursing
Gentry, Devanie Bachelor of Individualized Studies
Psychology and Communication of Society and Individual Needs
Gerhardt, Jonathan Bachelor of Science Computer & Information Technology
Gidney, Bridgette Bachelor of Science English
Giles, Savannah Bachelor of Science Biology
Gillespie, Acacia Bachelor of Science Accounting
Graduates May 2018, Dixie State University Bachelor's Degree
Name Degree Major
Gillespie, Braden Bachelor of Science Business Administration
Glazier, Kambri Bachelor of Individualized Studies Healthcare Management & Administration
Gleason, Taelyn Bachelor of Science Integrated Studies
Gleave, Daniel Bachelor of Science Accounting
Godfrey, Addison Bachelor of Science Art
Gold, Michele Bachelor of Science Dental Hygiene
Gomez, Jessica Bachelor of Science Dental Hygiene
Gonzalez, Chloe Bachelor of Science Nursing
Gonzalez, Victor Bachelor of Science Business Administration
Good, Alexandra Bachelor of Science Business Administration
Goodenough, Hunter Bachelor of Science Nursing
Goodwin, Daymen Bachelor of Science Theatre
Gordon, Garrett Bachelor of Science Business Administration
Gorton, Trevor Bachelor of Science Theatre
Gottfredson, Benjamin Bachelor of Science Business Administration
Gowans, Nathan Bachelor of Science Elementary Education
Gracia, Jennifer Bachelor of Science Nursing
Graff, Alexis Bachelor of Science Psychology
Grass, Tonya Bachelor of Science Criminal Justice
Green, Holden Bachelor of Science Biology
Green, Jared Bachelor of Science Nursing
Greene, Bryce Bachelor of Science Media Studies
Greenwood, Taz Bachelor of Science Computer & Information Technology
Griffith, Aubrey Bachelor of Science Elementary Education
Grindstaff, Lacy Bachelor of Science Dental Hygiene
Gubler, Darin Bachelor of Science Accounting
Gubler, Kimberly Bachelor of Science Music
Gubler, Marsha Bachelor of Science Nursing
Gull, Kyle Bachelor of Science Communication Studies
Guter, Braeden Bachelor of Science Psychology
Haberle, Jeffrey Bachelor of Science Computer & Information Technology
Hadley, Montana Bachelor of Science Accounting
Hadley‐Hulet, Aria Bachelor of Science Physical Science Composite Teaching
Hafen, Brady Bachelor of Science Elementary Education
Hainsworth, Ezra Bachelor of Science Communication Studies
Hall, Brittany Bachelor of Science English
Hall, Geoffrey Bachelor of Science Communication Studies
Hall, Jared Bachelor of Science Accounting
Hamer, Cora Bachelor of Arts Dance
Hamilton, Xavier Bachelor of Science Accounting
Han, Lena Bachelor of Science Computer & Information Technology
Graduates May 2018, Dixie State University Bachelor's Degree
Name Degree Major
Hancock, Amanda Bachelor of Science Biology
Hanks, Matt Bachelor of Science Communication Studies
Hansen, Brandon Bachelor of Science Finance
Hansen, Caitlin Bachelor of Science Psychology
Hansen, Denver Bachelor of Science Exercise Science
Hansen, Kortnie Bachelor of Science Psychology
Hansen, Matthew Bachelor of Science Media Studies
Hansen, Pin‐Shin Bachelor of Science Nursing
Hardy, Mirissa Bachelor of Science Business Administration
Hargis, Brooke Bachelor of Science Art
Hargis, Weston Bachelor of Science Exercise Science
Harms, Riley Bachelor of Arts English
Harris, Allyson Bachelor of Arts Music
Harris, Amanda Bachelor of Science Nursing
Harris, Cheyenne Bachelor of Science Elementary Education
Harris, Christian Bachelor of Science Business Administration
Harris, Christian Bachelor of Science Mathematics
Harrison, Anna Bachelor of Arts English
Harrison, Timothy Bachelor of Science Music
Hart, Kenneth Bachelor of Science Finance
Hartle, Laura Bachelor of Science Criminal Justice
Hartman, Josey Bachelor of Science Integrated Studies
Harvey, Annette Bachelor of Science Nursing
Harwell, Corinne Bachelor of Science Nursing
Hatch, Gentry Bachelor of Science Integrated Studies
Haupt, Colby Bachelor of Arts English
Hausknecht, Andrea Bachelor of Science Nursing
Heckenliable, Markee Bachelor of Science Communication
Helena, Estefine Bachelor of Science Accounting
Henke, Kerra Bachelor of Science Psychology
Hepworth, Luke Bachelor of Science Communication Studies
Hernalsteen, Uriah Bachelor of Science Elementary Education
Hernandez, Alexander Bachelor of Science Business Administration
Hernandez, Carolyn Bachelor of Science Business Administration
Heward, Connor Bachelor of Arts Spanish
Heywood, Barry Bachelor of Science Accounting
Hildebrandt, Josee Bachelor of Arts Integrated Studies
Hill, Trevor Bachelor of Science Business Administration
Hilton, Dallin Bachelor of Science Biology
Hiner, JulieLynn Bachelor of Science Criminal Justice
Hinton, Arlandis Bachelor of Science Business Administration
Hinton, Paige Bachelor of Science Communication Studies
Graduates May 2018, Dixie State University Bachelor's Degree
Name Degree Major
Hintze, Taylor Bachelor of Science Elementary Education
Holdaway, Haylee Bachelor of Science Nursing
Holiday, Ashley Bachelor of Science Biology
Hollingshead, Clark Bachelor of Science Biology
Holmes, Ethan Bachelor of Science Media Studies
Honey, Arista Bachelor of Science Finance
Honsvick, Paul Bachelor of Science Nursing
Horning, Amanda Bachelor of Science Communication Studies
Horrer, Kerry Bachelor of Science Nursing
Hoskins, Corbin Bachelor of Science Business Administration
Howard, Jerry Bachelor of Science Nursing
Howell, Jace Bachelor of Arts Mathematics
Howell, Tanner Bachelor of Science Business Administration
Hudson, Mikaylen Bachelor of Science Elementary Education
Hudson, Tyson Bachelor of Science Integrated Studies
Hulet, Jacie Bachelor of Science Nursing
Hulse, Michelle Bachelor of Science Applied Sociology / Psychology
Humphries, Courtney Bachelor of Science Nursing
Humphries, Gayleen Bachelor of Science Nursing
Humphries, Kreston Bachelor of Science Computer & Information Technology
Hunt, Kara Bachelor of Science Art
Hunter, Zachary Bachelor of Science Finance
Hurst, Kaleb Bachelor of Science Accounting
Hustead, Courtney Bachelor of Science Music
Hutnick, Garret Bachelor of Science Business Administration
Ifijeh, Gift Bachelor of Science Biology
Iosefo, Anna Bachelor of Science Computer & Information Technology
Ivanenko, Olga Bachelor of Arts Music
Iverson, Susie Bachelor of Science Nursing
Izatt, Brianna Bachelor of Individualized Studies Communication, Ethics, and Culture
Izatt, Jameson Bachelor of Individualized Studies Business Management Entrepreneurship
Jack, Colin Bachelor of Science Nursing
Jackson, Devin Bachelor of Science Criminal Justice
Jacox, Jamila Bachelor of Science Nursing
James, Vivian Bachelor of Science Psychology
Janson, Sarah Bachelor of Science Psychology
Jardino, Joseph Bachelor of Science Accounting
Jardon Sanchez, Jose Bachelor of Science Communication Studies
Jarvis, Brian Bachelor of Science Nursing
Jenkins, Amelia Bachelor of Science Nursing
Graduates May 2018, Dixie State University Bachelor's Degree
Name Degree Major
Jensen, Carly Bachelor of Science Exercise Science
Jensen, Christena Bachelor of Science Psychology
Jensen, Jessica Bachelor of Science Nursing
Jeppesen, Brock Bachelor of Science Business Administration
Jessop, Brianna Bachelor of Science Nursing / Communication
Jin, Zhi Bachelor of Science Finance
Jocelyn, Jeremy Bachelor of Science Criminal Justice
Johnson, Cierra Bachelor of Science Dental Hygiene
Johnson, Grayson Bachelor of Science Exercise Science
Johnson, Megan Bachelor of Science Nursing
Johnson, Monique Bachelor of Science Accounting
Johnson, Payson Bachelor of Science Biology
Johnson, Stephanie Bachelor of Science Music
Johnston, Bailey Bachelor of Science Biology
Jones, Alexander Bachelor of Science Integrated Studies
Jones, Brooke Bachelor of Science Psychology
Jones, Isaiah Bachelor of Science Business Administration
Jones, Jalen Bachelor of Science Computer & Information Technology
Jones, Lisa Bachelor of Science Computer Science
Jones, Monica Bachelor of Individualized Studies Human Development Communication
Jones, Valerie Bachelor of Science Art
Jubrey, Adrianna Bachelor of Science Criminal Justice
Kaanapu, Kealii Bachelor of Science Criminal Justice
Kasper, Baily Bachelor of Science Communication Studies
Kayhart, Travis Bachelor of Arts English
Keatley, Samuel Bachelor of Arts Dance
Keele, Caroline Bachelor of Science Communication
Kelly, Remington Bachelor of Science Business Administration
Kenney, Colton Bachelor of Science Exercise Science
Kessler, Valerie Bachelor of Science Integrated Studies
Kickbush, Adam Bachelor of Science Computer Science
Killpack, Candice Bachelor of Science Nursing
Killpack, Dustin Bachelor of Arts Criminal Justice
Kimball, Emily Bachelor of Science Nursing
King, Michael Bachelor of Science Business Administration
Kinyon, Renee Bachelor of Science Criminal Justice / Psychology
Knighton, Alyssa Bachelor of Science Computer & Information Technology
Koller, David Bachelor of Science Communication Studies
Konopka, Deanna Bachelor of Science Business Administration
Kreth, Colton Bachelor of Science Accounting
Kropp, Kristeena Bachelor of Science Elementary Education
Graduates May 2018, Dixie State University Bachelor's Degree
Name Degree Major
Kunz, Shelby Bachelor of Science Nursing
Lagana, Jenna Bachelor of Science Exercise Science
Lamb, Billie Bachelor of Science Criminal Justice
Lamb, Christine Bachelor of Science Dental Hygiene
Lara, Karina Bachelor of Science Art
Larsen, Chelsea Bachelor of Science Accounting
Larsen, Devin Bachelor of Science Finance
Lasher, Joseph Bachelor of Science Communication Studies
Last, Jefferson Bachelor of Science Biology
Lawrence, Linda Bachelor of Science Dental Hygiene
Leach, Jayli Bachelor of Science Nursing
Leathers, Jacob Bachelor of Science Nursing
Leavitt, Aarika Bachelor of Science Dental Hygiene
Lebaron, Wesley Bachelor of Science Communication Studies
Lee, Tacy Bachelor of Science Computer & Information Technology
Lewis, Ashleigh Bachelor of Science Nursing Liebert‐Bronsema, Jennifer Bachelor of Science Nursing
Lingam, Jennifer Bachelor of Science Communication Studies
Lingo, Megan Bachelor of Science Nursing
Liu, Kuang Wu Bachelor of Science Computer & Information Technology
Loe, Justin Bachelor of Science Business Administration
Logan, Hannah Bachelor of Science Media Studies
Loutensock, Kent Bachelor of Science Integrated Studies
Lowery, Taylor Bachelor of Science Criminal Justice
Lucero, Reece Bachelor of Science Communication
Ludlow, Jackson Bachelor of Science Communication Studies
Lugris, Zachary Bachelor of Science Criminal Justice
Lund, Jeremiah Bachelor of Arts Applied Sociology
Lund, Tanner Bachelor of Science Communication
Lynch, Patrick Bachelor of Science English
Ma'ae, Miracle Bachelor of Science Business Administration
Maae‐Vivao, Fuarosa Bachelor of Science Integrated Studies
Mabey, Tawny Bachelor of Science Nursing
MacLeod, Jancyn Bachelor of Science English
Madsen, McKensy Bachelor of Science Biology / Dance
Mallek, Frank Bachelor of Science Business Administration
Maloney, Melissa Bachelor of Science Elementary Education
Markovich, Nathan Bachelor of Science Business Administration
Marmolejo, Chase Bachelor of Science Communication
Martinez Anorve, Manuel Bachelor of Science Computer & Information Technology
Mason, Mattalynn Bachelor of Science Dental Hygiene
Graduates May 2018, Dixie State University Bachelor's Degree
Name Degree Major
Mata, Talalelei Bachelor of Arts Criminal Justice
Mathis, Logan Bachelor of Science Art
Maxwell, Malcolm Bachelor of Science Biology
Mayer, Angela Bachelor of Science Nursing
Maynard, Michael Bachelor of Science Mathematics
McArthur, Sydnee Bachelor of Science Communication Studies
McBride, Garrett Bachelor of Science History
McClees, Olivia Bachelor of Science Communication Studies
McCombs, Bredyn Bachelor of Science Computer Science
McCue, Joshua Bachelor of Science Criminal Justice
McDonald, Morgan Bachelor of Science Elementary Education
McElroy, Trent Bachelor of Science Biology
McFadden, Ryan Bachelor of Science Criminal Justice
McFarlane, Takisha Bachelor of Science Dental Hygiene
McIntire, Trevor Bachelor of Science Finance
McKay, Chad Bachelor of Science Nursing
McKelleb, Raycel Bachelor of Arts English
McLaws, Brittney Bachelor of Science Nursing
McMullin, Garrett Bachelor of Science Business Administration
McNeil, Jacquelyn Bachelor of Science Art
McOmie, Stayler Bachelor of Science Nursing
Mecham, Audrie Bachelor of Science Art
Mecham, Kylee Bachelor of Science Nursing
Mendenhall, Jayme Bachelor of Individualized Studies Studies in Culture, Education and Business
Mildenberg, Tyler Bachelor of Science Criminal Justice
Miller, Brandon Bachelor of Science Finance
Miller, Casey Bachelor of Science Art
Millington, Brittany Bachelor of Science Nursing
Mills, Jake Bachelor of Arts Spanish
Milne, Hannah Bachelor of Science Communication Studies
Mitchell, Alexander Bachelor of Science Mathematics
Mitchell, Joseph Bachelor of Science Communication
Mitchell, Josie Bachelor of Science Dental Hygiene
Modica, Maria Bachelor of Science Media Studies
Mohr, Mikaylee Bachelor of Science Communication
Monday, Katherine Bachelor of Science Biology
Mong, Chelsea Bachelor of Science Elementary Education
Monroe, Tanner Bachelor of Science Business Administration
Montague, Riley Bachelor of Science Business Administration
Moon, Nikki Bachelor of Science Communication Studies
Moore, Afton Bachelor of Science Communication
Graduates May 2018, Dixie State University Bachelor's Degree
Name Degree Major
Moore, Kaitlin Bachelor of Science Communication Studies
Morgan, Brice Bachelor of Science Business Administration
Morley, Elise Bachelor of Science Accounting
Morley, Richard Bachelor of Science Biology
Morman, Amanda Bachelor of Science Nursing
Morrison, Kelby Bachelor of Science Dance
Morrison, Kylie Bachelor of Science Media Studies
Morton, Cassidy Bachelor of Science Exercise Science
Morwood, Chelsie Bachelor of Science Psychology
Moss, Austin Bachelor of Science Business Administration
Murdock, Conner Bachelor of Science Communication Studies
Murray, Kyle Bachelor of Science Communication Studies
Naumova, Elena Bachelor of Science Nursing
Neilson, Dustin Bachelor of Science Biology
Nelson, Brenna Bachelor of Science Computer & Information Technology
Nelson, Deja Bachelor of Science Nursing
Netto, Kennedy Bachelor of Science Exercise Science
New, Sarah Bachelor of Science Medical Laboratory Studies
Nielsen, Courtney Bachelor of Science Elementary Education
Nielsen, Logan Bachelor of Science Finance
Nielsen, Michael Bachelor of Science History
Nielsen, Tuker Bachelor of Science Communication Studies
Nielsen, Uputaua Bachelor of Science Computer & Information Technology
Nielson, Jolee Bachelor of Science Nursing
Nielson, Kyler Bachelor of Arts Criminal Justice
Nielson, Mallorie Bachelor of Science Psychology
Nielson, Trent Bachelor of Science Computer & Information Technology
Nilssen, Adam Bachelor of Science Elementary Education
Nilsson, Karson Bachelor of Science Dental Hygiene
Nootbaar, Nicholas Bachelor of Science Business Administration
Norton, Shaleen Bachelor of Science Nursing
O'Brien, Preston Bachelor of Science Art
Ochoa, Kenneth Bachelor of Science Criminal Justice
Ojeda, Abdul Bachelor of Science Computer & Information Technology
O'Kelly, Tracey Bachelor of Science Integrated Studies
Olds, Catherine Bachelor of Individualized Studies Diversity Early Childhood Education
Olivares, Brandon Bachelor of Science Criminal Justice
Olsen, Aaron Bachelor of Science Exercise Science
Olsen, Braden Bachelor of Science Accounting
Olsen, Melanee Bachelor of Science Art
Olson, Ashley Bachelor of Science Nursing
Graduates May 2018, Dixie State University Bachelor's Degree
Name Degree Major
Olson, Colton Bachelor of Science Finance
Orchard, Emily Bachelor of Science Nursing
Ortiz, Angel Bachelor of Science Art
Orton, Kelsie Bachelor of Science Psychology
Ott, Annaliese Bachelor of Arts English
Owens, Kayla Bachelor of Science Nursing
Pack, Kaitlynn Bachelor of Science Accounting
Palmer, Morgan Bachelor of Science Criminal Justice
Park, Samantha Bachelor of Science Psychology
Parker, Chase Bachelor of Arts Art
Parkin, Chantell Bachelor of Science Psychology
Parkinson, Breanna Bachelor of Science Exercise Science
Parmar, Christina Bachelor of Science Communication Studies
Passey, Logan Bachelor of Science Biology
Patterson, Cori Bachelor of Science Music
Patterson, Jazmine Bachelor of Science Psychology
Paulson, Mallory Bachelor of Science Business Administration
Pearson, Vickie Bachelor of Science Nursing
Pearson‐Terry, Allison Bachelor of Science Nursing
Peirce, Alexandria Bachelor of Science Accounting
Pemberton, Toni Bachelor of Science Nursing
Pena, Paola Bachelor of Science Criminal Justice
Pence, Kevin Bachelor of Science Computer & Information Technology
Perdue, Samantha Bachelor of Science Criminal Justice
Perez, Noe Bachelor of Science Business Administration
Perkins, Tajia Bachelor of Science Dental Hygiene
Perkins, Zachary Bachelor of Arts English
Petersen, Braden Bachelor of Science Business Administration
Peterson, Erica Bachelor of Science Psychology
Peterson, James Bachelor of Science Communication
Peterson, Lindsay Bachelor of Science Dance
Peterson, Martin Bachelor of Science Business Administration
Peterson, Trenton Bachelor of Science Art
Peterson, Tyler Bachelor of Science Communication
Phelps, Kory Bachelor of Science Computer & Information Technology
Phillips, Brayden Bachelor of Science Social Science Composite Teaching
Phillips, Extacy Bachelor of Science Business Administration
Phung, Sarah Bachelor of Science Accounting
Pitts, Kendall Bachelor of Science Communication Studies
Pixton, Tyller Bachelor of Science Integrated Studies
Planck, Spencer Bachelor of Science Nursing
Pledger, Brandon Bachelor of Science Integrated Studies
Graduates May 2018, Dixie State University Bachelor's Degree
Name Degree Major
Plowman, Dale Bachelor of Science Criminal Justice
Poloai, Meripa Bachelor of Science Communication Studies
Pope, Aaron Bachelor of Science Criminal Justice
Porter, Karrisa Bachelor of Science Dental Hygiene
Porter, Logan Bachelor of Science Criminal Justice
Price, West Bachelor of Science Business Administration
Pugmire, Kylie Bachelor of Science Criminal Justice
Purcell, Giovann Bachelor of Science Accounting
Quiocho, Ernest Bachelor of Science Exercise Science
Rabaut, Carryn Bachelor of Arts History
Rajabshirazi, Amirsalar Bachelor of Science Criminal Justice
Rampton, Jeff Bachelor of Science Nursing
Ranck, Jeremy Bachelor of Science Exercise Science
Rands, Lisa Bachelor of Science Business Administration
Raybould, Christopher Bachelor of Science Music
Ream, Sausha Bachelor of Science Dental Hygiene
Reber, Kierra Bachelor of Science Elementary Education
Reber, Susan Bachelor of Science Nursing
Redhouse, Brittany Bachelor of Science Biology
Reed, Daniel Bachelor of Science Communication
Reed, Stetson Bachelor of Science Business Administration
Reese, Jasmine Bachelor of Science Psychology
Reeves, Byron Bachelor of Science Business Administration
Rene Filho, Jean Marie Bachelor of Science Computer & Information Technology
Reynolds, Camilla Bachelor of Science Art
Reynolds, Jenny Bachelor of Science Communication
Rhodes, Emily Bachelor of Science Nursing
Rhodes, McKade Bachelor of Science Art
Richins, Eric Bachelor of Science Integrated Studies
Ricks, Spencer Bachelor of Science Communication
Rider, Perry Bachelor of Science Accounting
Rinehart, Elizabeth Bachelor of Science Criminal Justice
Ritchey, Danielle Bachelor of Science Psychology
Rivich, Taylor Bachelor of Science Communication Studies
Robert, Courtney Bachelor of Science Finance
Roberts, Abigail Bachelor of Science Art
Roberts, Hannah Bachelor of Science Exercise Science
Robinson, Andrew Bachelor of Science Accounting
Robinson, Dian Bachelor of Science Communication
Robinson, Jessica Bachelor of Science Communication Studies
Robinson, Kerby Bachelor of Science Biology
Robles, Ricardo Bachelor of Science Criminal Justice
Graduates May 2018, Dixie State University Bachelor's Degree
Name Degree Major
Roche, Miriam Bachelor of Science Psychology
Rodriguez, Alberto Bachelor of Science Business Administration
Rodriguez, Mayra Bachelor of Science Communication Studies
Rogers, Jalisa Bachelor of Science Criminal Justice
Rogers, Samual Bachelor of Science Communication Studies
Rohde, Kersten Bachelor of Science Biology
Roland, Cassandra Bachelor of Science Communication
Romney, Tyler Bachelor of Science Finance
Roper, Hollie Bachelor of Science Psychology
Ross, Mary Bachelor of Science Exercise Science
Rowe, Steven Bachelor of Individualized Studies Organizational Communication & Leadership
Ruiz, Oscar Bachelor of Science Chemistry
Russell, Jessica Bachelor of Science Criminal Justice
Russell, Kyle Bachelor of Science Business Administration
Sadler, Casey Bachelor of Science Business Administration
Sagapolu, Vaoatea Bachelor of Science Criminal Justice
Salanoa, Ross Bachelor of Science Computer & Information Technology
Sanborn, Logan Bachelor of Science Business Administration
Sanchez, Carolina Bachelor of Science Media Studies
Sanchez, Vanessa Bachelor of Science Business Administration
Sanchez, Zussette Bachelor of Science Criminal Justice
Sanders, McKelle Bachelor of Science Exercise Science
Sanders, Michael Bachelor of Science Applied Sociology
Sasaki, Melissa Bachelor of Science Business Administration
Sasaki, Melissa Bachelor of Science Business Administration
Savage, Jaxon Bachelor of Science Biology
Saville, Skyler Bachelor of Science Computer & Information Technology
Sawyer, Kylee Bachelor of Science Criminal Justice
Schena, Ree Bachelor of Science Psychology
Schettler, Candace Bachelor of Science Communication Studies
Schiffman, Alex Bachelor of Science Psychology
Schimbeck, Taylor Bachelor of Science Elementary Education
Schmalz, Ethan Bachelor of Science Computer & Information Technology
Schmitt‐Evans, Leathra Bachelor of Science Computer & Information Technology
Schulthess, David Bachelor of Science Criminal Justice
Schwalger, Chelsie Bachelor of Science Nursing
Schwalger, Keenan Bachelor of Arts Integrated Studies
Scow, Sheridan Bachelor of Science Integrated Studies
Seegrist, Savannah Bachelor of Science Communication Studies
Sevy, Teddie‐Lynn Bachelor of Science English
Sewell, Anna Bachelor of Science Integrated Studies
Graduates May 2018, Dixie State University Bachelor's Degree
Name Degree Major
Shepherd, Kevin Bachelor of Science Criminal Justice
Shepherd, Laureen Bachelor of Science Nursing
Shettel, Daniel Bachelor of Arts Art
Shinn, Coy Bachelor of Science Theatre
Shiverdecker, Kathryn Bachelor of Science Communication Studies
Shumway, John Bachelor of Science Integrated Studies
Simister, Brandon Bachelor of Science Biology
Sims, Timothy Bachelor of Science Computer Science
Singley, Tana Bachelor of Science Psychology
Skeem, Christopher Bachelor of Science Accounting
Skeen, Cord Bachelor of Science Finance
Skelton, Sefilina Bachelor of Science Integrated Studies
Smith, Colton Bachelor of Science Mathematics
Smith, Courteney Bachelor of Science Accounting
Smith, Danielle Bachelor of Science Nursing
Smith, Saige Bachelor of Science Psychology
Smith, Sara Bachelor of Science Nursing
Snyder, Ashley Bachelor of Science Media Studies
Southwick, Kevin Bachelor of Science Computer & Information Technology
Sparks, Cody Bachelor of Arts Criminal Justice
Spencer, Chad Bachelor of Science Nursing
Spencer, Megan Bachelor of Science Exercise Science
Spiers, Jamie Bachelor of Science Psychology
Springs, Alexa Bachelor of Science Exercise Science
Staheli, Kyson Bachelor of Science Nursing
Stanfield, Brett Bachelor of Arts English
Starkey, Jacob Bachelor of Science Computer & Information Technology
Stasinos, Nathan Bachelor of Science Criminal Justice
Steele, Spencer Bachelor of Science Computer & Information Technology
Steglich, Ashlyn Bachelor of Science Communication Studies
Stephan, Kaitlyn Bachelor of Science Elementary Education
Stevens, Tyler Bachelor of Science Finance
Stevens, Tyrone Bachelor of Science Business Administration
Stevenson, Tristin Bachelor of Science Communication Studies
Stirland, Shellie Bachelor of Science Dance
Stoddard, Kara Bachelor of Science Communication Studies
Stolen, Jacob Bachelor of Science Accounting
Storie, Skyler Bachelor of Science Exercise Science
Stratton, Chandlie Bachelor of Science Medical Laboratory Studies
Stream, Kylee Bachelor of Science Nursing
Stringham, Austin Bachelor of Science Business Administration
Sullivan, Daniel Bachelor of Science Biology
Graduates May 2018, Dixie State University Bachelor's Degree
Name Degree Major
Sullivan, Jared Bachelor of Science Finance
Sumner, Andrea Bachelor of Arts Music
Sveum, Rustin Bachelor of Science Business Administration
Swan, Andrew Bachelor of Science Music
Sweaney, Austin Bachelor of Science Business Administration
Symonette, Joshua Bachelor of Science Communication Studies
Tackett, Holly Bachelor of Science Nursing
Tadd, Thomas Bachelor of Arts Spanish
Tagliarino, Sophia Bachelor of Science Nursing
Tann, Jackson Bachelor of Science Finance
Taylor, Scott Bachelor of Arts Applied Sociology
Tedrow, Gina Bachelor of Science Accounting
Teo, Liza Bachelor of Arts Theatre
Teo, Liza Bachelor of Science Accounting
Terry, Shalene Bachelor of Science Nursing
Thacker, Megan Bachelor of Science Psychology
Theodore, Nicolas Bachelor of Science Integrated Studies
Thigpin, Michael Bachelor of Science Communication Studies
Thiriot, Danielle Bachelor of Science Psychology
Thomson, Carlee Bachelor of Science Biology
Timpson, Donald Bachelor of Science Computer Science / Mathematics
Tinsley, Ryan Bachelor of Science Art
Tippets, Cassidy Bachelor of Science Business Administration
Tolman, Blade Bachelor of Science Art
Tonge, Kylie Bachelor of Science Elementary Education
Truman, Chance Bachelor of Science Exercise Science
Truman, McKenzie Bachelor of Science Psychology
Tuato'o, Aleki Bachelor of Science Media Studies
Tung, Sinting Bachelor of Arts Art
Turek, Tason Bachelor of Science Biology
Turner, Cassidy Bachelor of Arts Music
Turpin, Averie Bachelor of Science Communication Studies
Tuttle, Elise Bachelor of Science Integrated Studies
Tuttle, Melissa Bachelor of Science Business Administration
Twitchell, Leslie Bachelor of Science English
Udenze, Barbara Bachelor of Science Accounting
Ulu Ah Hee, Timothy Bachelor of Science Criminal Justice
Underwood, McKay Bachelor of Science Business Administration
Uribe, Melissa Bachelor of Science Criminal Justice
Urrutia, Macy Bachelor of Science Exercise Science
Urry, Heather Bachelor of Science Nursing
Utley, Rylee Bachelor of Science Nursing
Graduates May 2018, Dixie State University Bachelor's Degree
Name Degree Major
Valadez, Thomas Bachelor of Science Computer & Information Technology
Valeika, Lillian Bachelor of Science Art
Valtinson, Megan Bachelor of Science Nursing
Vergara, Derek Bachelor of Science Business Administration
Vidal, Joshua Bachelor of Science Communication Studies
Vigil, Jennifer Bachelor of Fine Arts Studio Art
Vinson, Christian Bachelor of Science Criminal Justice
Violanta, Devon Bachelor of Science Communication
Vollrath, Tamarinna Bachelor of Science Business Administration
Vollrath, Tamianna Bachelor of Science Business Administration
Volpa, Amber Bachelor of Science Computer & Information Technology
Von Dinklage, Pauline Bachelor of Science Integrated Studies
Wagner, Lane Bachelor of Science Computer Science
Waite, Scott Bachelor of Science Accounting
Waite, Vanessa Bachelor of Science Communication Studies
Waldvogel, Peggy Bachelor of Science Communication Studies
Wall, Raquel Bachelor of Science Nursing
Wang, Yusheng Bachelor of Science Business Administration
Wanlass, Trent Bachelor of Science Business Administration
Ward, Danielle Bachelor of Science Dental Hygiene
Warnes, Jaye Bachelor of Science Biology
Washington, Monique Bachelor of Science Computer & Information Technology
Watanabe, Momoka Bachelor of Science Communication
Watson, Trayvon Bachelor of Science Communication Studies
Wawrzyniak, Madison Bachelor of Science Communication Studies
Webb, Courtney Bachelor of Science Communication Studies
Webb, Stephanie Bachelor of Science Medical Laboratory Studies
Webb, Susan Bachelor of Science Exercise Science
Weed, Maryn Bachelor of Science Computer & Information Technology
Wellman, Macy Bachelor of Science History
West, Samantha Bachelor of Science English
Whitaker, Robert Bachelor of Science Business Administration
White, Allison Bachelor of Science Integrated Studies
White, Braden Bachelor of Science Integrated Studies
White, Lilian Bachelor of Science Business Administration
White, Nathanial Bachelor of Science Computer & Information Technology
Whitehead, Steven Bachelor of Science Accounting
Wiggins, Ryan Bachelor of Science Computer & Information Technology
Wilberg, Kortney Bachelor of Science Criminal Justice
Wilding, Brandon Bachelor of Science Business Administration
Wilkins, Brooke Bachelor of Science Nursing
Wilkinson, Abigail Bachelor of Science Accounting
Graduates May 2018, Dixie State University Bachelor's Degree
Name Degree Major
Wilkinson, Kaden Bachelor of Science Computer & Information Technology
Williams, Kristie Bachelor of Science Nursing
Williams, Milton Bachelor of Science Communication Studies
Williams, Sierra Bachelor of Science Art
Williams, Walter Bachelor of Science Accounting
Willson, Michelle Bachelor of Science Nursing
Wilson, Kristy Bachelor of Science Integrated Studies
Wilson, Morgan Bachelor of Science Psychology
Winder, Amberly Bachelor of Arts Art
Winder, Logan Bachelor of Arts Psychology
Winkel, Sean Bachelor of Science Accounting
Winward, Matthew Bachelor of Arts Integrated Studies
Witt, Alison Bachelor of Science Communication
Wittwer, Samuel Bachelor of Science Business Administration
Wixom, Jonathon Bachelor of Science Psychology
Wolsleger, Rhianna Bachelor of Science Chemistry
Woodard, Lori Bachelor of Science Art
Wootton, Caprice Bachelor of Science Communication Studies
Wright, Chandler Bachelor of Science Media Studies
Wright, Samantha Bachelor of Science Nursing
Wright, Scott Bachelor of Science Criminal Justice
Wright, Tara Bachelor of Science Finance
Wyatt, Sutherland Bachelor of Science Exercise Science
Wynn, Abigail Bachelor of Science Communication Studies
Yanez, Josue Bachelor of Science Integrated Studies
Young, Jarom Bachelor of Science Communication Studies
Young, Karissa Bachelor of Science Communication Studies
Young, Lacey Bachelor of Science Music
Young, Sidra Bachelor of Science Integrated Studies
Young, Tyler Bachelor of Science Computer & Information Technology
Youngblood, Daylor Bachelor of Science Finance
Younie, David Bachelor of Science Biology
Yu, SiuHong Bachelor of Science Accounting
Zaremba, Matthew Bachelor of Science Biology
Zhang, Ang Bachelor of Science Finance
Zitting, Joshua Bachelor of Science Computer & Information Technology
Travis Colf Student Speaker
Commencement 2018
Travis was born in St George, Utah on May 11, 1992 to Jeff and Audrey Colf. As a little boy, he enjoyed being raised in Southern Utah and loved being outdoors in the beautiful place in which we live. In high school, he participated in football and basketball and loved being active. After graduation, he served a two-year mission for the Church of Jesus Christ of Latter Day Saints in Cleveland, Ohio. Upon returning from his mission, he attended one semester at Dixie, but then began working for his families heating and air conditioning business. In 2014, he met his beautiful bride, Kassidy Carter from Cedar City, Utah. They were married later that year in December. After a year of marriage, he decided to return to Dixie and pursue a finance degree. While attending school, he also obtained his realtors license. Now after taking courses year round for two years, he is graduating with his Bachelors in Finance. He and his wife enjoy outdoor activities such as camping, hiking, and boating and four wheeling. They are expecting their first child in October 2018 and could not be happier.
Utah System of Higher Education Notification of Administrative Unit Change
Institution Submitting Request: Dixie State University
Proposed Effective Date1: 07/01/2018
Institutional Board of Trustees' Approval Date:
Existing Unit Title: Dept of Computer and Information Technology
Sponsoring School, College, or Division: College of Science and Technology
Sponsoring Academic Department(s) or Unit(s): Dept of Computer and Information Technology
Proposal Type:
Name Change of Existing Unit to Department of Computing and Design
Administrative Unit Transfer
Administrative Unit Restructure (with or without Consolidation)
Administrative Unit Suspension
Administrative Unit Discontinuation
Reinstatement of Previously Suspended Administrative Unit
Reinstatement of Previously Discontinued Administrative Unit
Administrative Unit Description/Rationale Briefly describe the changes to the administrative unit. We would like to rename the department in order to simplify it, to reduce confusion from those not already familiar with our programs, and also to better reflect the current composition of programs in the department.
Chief Academic Officer (or Designee) Signature: I, the Chief Academic Officer or Designee, certify that all required institutional approvals have been obtained prior to submitting this request to the Office of the Commissioner.
Please type your first and last name Date:
I understand that checking this box constitutes my legal signature.
1 “Proposed Effective Date” refers to date after Trustee approval when change to unit is published.
Utah System of Higher Education Notification of Administrative Unit Change
Institution Submitting Request: Dixie State University
Proposed Effective Date1: 06/01/2018
Institutional Board of Trustees' Approval Date:
Existing Unit Title: Life Sciences Department
Sponsoring School, College, or Division: College of Science, Engineering & Technology
Sponsoring Academic Department(s) or Unit(s): Life Sciences Department
Proposal Type:
Name Change of Existing Unit to Biological Sciences Department
Administrative Unit Transfer
Administrative Unit Restructure (with or without Consolidation)
Administrative Unit Suspension
Administrative Unit Discontinuation
Reinstatement of Previously Suspended Administrative Unit
Reinstatement of Previously Discontinued Administrative Unit
Administrative Unit Description/Rationale Briefly describe the changes to the administrative unit. The department has been using the name Biological Sciences for nearly ten years. Most of the places where the department name is listed already uses this name. The discrepancy with the catalog and course categories causes confusion. Aligning all of the names so that they are all the same will remove the source of confusion. This change will just make it official in the university records.
Chief Academic Officer (or Designee) Signature: I, the Chief Academic Officer or Designee, certify that all required institutional approvals have been obtained prior to submitting this request to the Office of the Commissioner.
Please type your first and last name Date:
I understand that checking this box constitutes my legal signature.
1 “Proposed Effective Date” refers to date after Trustee approval when change to unit is published.
Utah System of Higher Education Follow-up Reports
Cover/Signature Page - Abbreviated Template
Institution Submitting Report: Dixie State University
Program Title: BS Chemistry
Sponsoring School, College, or Division: College of Science, Engineering & Technology
Sponsoring Academic Department(s) or Unit(s): Physical Science Department
Original New (if applicable) Classification of Instructional Program Code1 : 40.0501 6 - Digit CIP
Board of Regents' Original Approval Date for program: 9/26/2015
Institutional Board of Trustees' Approval Date for this report:
Award Type: BS
Program First Offered: Fall 2015
Report Type:
Chief Academic Officer (or Designee) Signature: I, the Chief Academic Officer or Designee, certify that all required institutional approvals have been obtained prior to submitting this request to the Office of the Commissioner.
Please type your first and last name Date:
I understand that checking this box constitutes my legal signature.
1 For CIP code classifications, please see http://nces.ed.gov/ipeds/cipcode/Default.aspx?y=55.
Three-year Follow-up Report of Committee-of-the-Whole action items approved by the Regents
Two-year Follow-up Report of Fast Tracked Certificate
Follow-up Report - Abbreviated Template
Section I: The Request
Dixie State University submits a Three-year Follow-up Report for the following Baccalaureate degree: BS Chemistry. This program was originally approved by the Board of Regents on 9/26/2015 and the first students were able to declare or be admitted to the program in Fall 2015.
Section II: Program Report
Program Description Present a brief program description. Indicate why the program was initiated. State how the institution and the USHE have benefited by offering the program. The Bachelor of Science in Chemistry provides students the opportunity to study chemistry at in-depth levels necessary to prepare them for future careers in many scientific fields. Chemistry is often referred to as the “central science” due to its fundamentals that apply to many disciplines across the STEM areas. The chemistry program at Dixie State University (DSU) prepares students for careers in chemistry, engineering, medicine, health sciences, environmental science, law and policy, and materials science. In particular, detailed knowledge is gained through curricula that cover the sub-disciplines of chemistry and how they integrate into the modern cross-disciplinary landscape of science.
In addition to the Chemistry major degree, we have a number of students taking upper-division chemistry courses as part of the Minor in Chemistry, and our courses serve other programs across campus including those in Biology, Health Sciences, and Engineering. This Bachelor program in Chemistry provides in-depth knowledge of a crucial and foundational area of science that prepares students for careers in fields across the rapidly growing STEM areas. This program fits into DSU’s missions of meeting the needs of the students, the community as well as and rapidly growing industry sector in Southern Utah. Chemistry majors are in need across the country, filling critical roles in the sciences across all academic, industrial, and government sectors. Additionally, analytical problem solving and critical thinking skills are developed strongly in this program, which serves to develop students into educated citizens that can effectively analyze situations and come to conclusions based on science and logic. The resources and infrastructure in this program provide opportunities for students to pursue careers in any number of the STEM fields, as students majoring in Chemistry, in addition to Biology, Engineering, Health Sciences, and/or applying to professional healthcare programs. Through rigorous courses in the foundational chemistry discipline, graduates will enter their post-graduate careers with critical thinking and analytical skills that will allow them to be successful. Our graduates in Chemistry, though only a few to date, are applying to jobs and graduate programs in Utah and around the country (and being accepted into both), and thus raises the visibility of DSU and USHE programs, and demonstrates the robust and comprehensive education that we provide for our students. Additionally, the Chemistry program is being recognized regionally, which has led to establishing several partnerships in research and internship positions with local organizations and companies, thus creating a stronger and more positive interaction between DSU and the regional community.
Enrollment and Revenue Data See Appendix A: Program Participation and Finance
Institutional Analysis of Program to Date Provide a statement that summarizes the institution's current analysis of the program's strengths and weaknesses relative to enrollments, staffing, and funding. Describe any actions the institution has taken or will take to respond to any issues with the program. Strengths – Our faculty are amazing – this past academic year, they have gone above and beyond what is expected of them in order to ensure the success of our students and our programs; the faculty combined to provide 50 workload credits of overload (including both instructional and service/non-instructional workload) on top of their contracted 24 workload factors per year. The average was approximately 7 credits per year per faculty member. In addition to their workload, our faculty are heavily involved in service and committee work across the institution, as well as professional development in workshops, research, and conferences. Our program has submitted several grants for federal and state funding this year to support undergraduate research programs within our department, and were successful in some of those efforts. Additionally, our faculty and students interact strongly in the classroom and in their academic pursuits. We have an active chemistry club that is run by students and faculty, and engaged in community service activities throughout the year. Our tightknit program provides a welcoming and supportive environment for everyone involved.
Weaknesses – with our faculty working significant overload for the last 5+ years, burn-out is a very real outcome that needs to be addressed. With the amount of teaching and service overload, this dilutes our faculty impact with our students, and it interferes with faculty being able to focus on providing research and internship opportunities for our students in order to prepare them for their post-graduate careers. Additionally, we are very heavily dependent on Adjunct Faculty. This presents an issue as many of our Adjuncts are temporary and/or transient to their positions, and relying on the community population (with necessary skills and background to teach highly technical lab sections) to fill these positions raises our risk each year in being able to offer necessary courses. To address this issue, we have requested for the last few years more faculty positions to help support our programs and our department, and have long-term commitment of our faculty and staff to our program and to our students. Being heavily dependent on Adjunct for lab courses also impacts our retention and recruitment. While we do generally have Adjuncts that are fully vested in our institution, the lab courses provide opportunities for direct student-faculty interactions – these interactions can be crucial to connecting new students with established faculty, and have a connection to the department that extends beyond their first-year coursework and into their upper division degree programs. It would have great impacts on our faculty and students to hire more faculty to reduce our significant overload, and also to provide more significant connections to our students early on to try to recruit and/or retain students in the STEM degree programs.
Opportunities – With the growing science, engineering, and tech industries in the Washington County area and surrounding region, there are numerous opportunities to collaborate and partner with established and incoming businesses. These partnerships have already provided several internships for our enrolled students, giving them necessary hands-on experience in the professional chemistry field. We are currently engaged in conversations with more businesses in the region, as well as with Southern Utah University, to catalyze economic
growth in the biotechnology sector in this region. The aim is to draw new companies to the area and build a robust and competitive biotech industry that will provide further opportunities for our students, during their degree program and in careers after they graduate.
Threats - I think there are two major threats to our Bachelor’s program. One is the lack or preparedness of students starting the program straight from high school. Many of our students have never taken a Chemistry course in high school, and most are severely deficient in Math skills that are critical to be successful in any of the science programs. We are exploring potentially having acceptance requirements to the program, such that students would need to complete a certain set of prerequisites prior to declaring as a Chemistry major. This will allow students to prepare and determine their readiness and motivation before committing to a four- year degree that they may not be ready for. The second threat is the questionable future of a Bachelor’s degree. While there is conversation of certificates and credentials becoming more relevant and directed to employment opportunities, the broader and more in-depth Bachelor’s degree in Chemistry is likely to be more important for career development than certificates. However, we are looking into possibly adding some stacked credentials that students can earn along their degree plan, such as a Certificate in Biotechnology or in Chemistry Laboratory Technician, so that students can begin exploring jobs and internships with developed skills in place prior to completing the four year degree, and allow them to keep their career options open as they progress through their training.
Assessment In the chemistry program, each course has concise Course Learning Outcomes (CLO) that are mapped to the Program Learning Outcomes (PLO) which are then mapped to the Institutional Learning Outcomes (ILO). Course learning outcomes, while being descriptive to the course, are also concise with a maximum of five CLOs per course. The chemistry PLOs are assessed on a 4-year cycle, rotating through each PLO and then proceeding to restart the cycle. The American Chemical Society Exam Institute has been in existence for over 100 years and has nationally normed standardized exams for each chemistry course. These exams are used all around the world as the standard of excellence in chemistry programs. These exams are in courses ranging from Chemistry for non-majors to Chemistry major senior courses. These exams embody our CLOs and PLOs: knowledge, demonstration of knowledge, process of science, and data interpretation. We use these exams as course final exams. The student scores are compared to the national normed statistics. Consistently for the past four years our students have met or exceeded national norms (http://uwm.edu/acs-exams/instructors/exam- statistics/national-norms/). We can follow each student throughout the program and evaluate their success at reaching our CLOs and PLOs. We will continue to use the ACS exams for all courses. The first four years established a baseline and with future years we hope to meet or exceed our current success.
Employment Information Provide employment information on graduates of the program. 2017 – two graduates: one began a Ph.D. program in Chemistry at BYU in Fall 2018; one is working with a law firm in the Salt Lake City area and preparing to take the LSAT to apply to Law School this upcoming year.
2018 – two graduates: one recently began a position as a Research Technician for the Proteome Exploration Lab at the California Institute of Technology; one is accepted and will start a Ph.D. program in Chemistry at Clemson University this Fall.
Provost Response
Three Year Projection/Program Participation and Department Budget New Program
Year Preceding Implementation Year 1 Year 2 Year 3 Year 4 Year 5
Estimated Actual Estimated Actual Estimated Actual Estimated Actual Estimated Actual Student Data
# of Majors in Proposed Program(s)
# Graduates in New Program(s) REVENUE – source of funding to cover additional costs generated by proposed program(s)
Department Budget Year Preceding Implementation Year 1 Year 2 Year 3
Estimated Actual Estimated Actual Estimated Actual
Appropriation
Grants and Contracts
Tuition
Other: TOTAL FUNDING $0 $0 $0 $0 $0 $0 $0
Appendix A: Program Participation and Finance
In the following table,record the number of students who are enrolled in the program as well as expenses to the institution and revenues generated.Use department or unit numbers as reported in the approved R401 proposal for "Year Preceding Implementation."
Three Year Projection/Program Participation and Department Budget New Program Year Preceding
Implementation Year 1 Year 2 Year 3 Year 4 Year 5
Estimated Actual Estimated Actual Estimated Actual Estimated Actual Estimated Actual Student Data
# of Majors in Department 123 139 150
# of Majors in Proposed Program(s) 0 20 21 25 43 40 60 50 50
# of Graduates from Department 1 3
# Graduates in New Program(s) 0 5 0 5 0 10 2 10 10
REVENUE – source of funding to cover additional costs generated by proposed program(s) Department Budget Year Preceding
Implementation Year 1 Year 2 Year 3
Estimated Actual Estimated Actual Estimated Actual Internal Reallocation
Appropriation $529,030 $580,262 $713,882 $615,121 $748,212 $643,642 $808,538 Special Legislative Appropriation
Grants and Contracts $25,000 $0 $25,000 $0 $25,000 $0 Special Fees $146,380 $148,880 $206,726 $151,380 $208,786 $153,880 $374,135 Tuition $472,608 $518,376 $584,085 $549,517 $637,366 $574,996 $688,755 Differential Tuition (requires Regents approval)
Other:
TOTAL FUNDING $1,148,018 $1,272,518 $1,504,693 $1,341,018 $1,594,364 $1,397,518 $1,871,428
Utah System of Higher Education Follow-up Reports
Cover/Signature Page - Abbreviated Template
Institution Submitting Report: Dixie State University
Program Title: BA/BS in Dance
Sponsoring School, College, or Division: College of the Arts
Sponsoring Academic Department(s) or Unit(s): Department of Theatre and Dance
Original New (if applicable) Classification of Instructional Program Code1 : 50.0301 6 - Digit CIP
Board of Regents' Original Approval Date for program: 03/27/2015
Institutional Board of Trustees' Approval Date for this report:
Award Type: BA
Program First Offered: Fall 2015
Report Type:
Chief Academic Officer (or Designee) Signature: I, the Chief Academic Officer or Designee, certify that all required institutional approvals have been obtained prior to submitting this request to the Office of the Commissioner.
Please type your first and last name Date:
I understand that checking this box constitutes my legal signature.
1 For CIP code classifications, please see http://nces.ed.gov/ipeds/cipcode/Default.aspx?y=55.
Three-year Follow-up Report of Committee-of-the-Whole action items approved by the Regents
Two-year Follow-up Report of Fast Tracked Certificate
Follow-up Report - Abbreviated Template
Section I: The Request
Dixie State University submits a Three-year Follow-up Report for the following Baccalaureate degree: BA/ BS in Dance. This program was originally approved by the Board of Regents on 03/27/2015 and the first students were able to declare or be admitted to the program in Fall 2015.
Section II: Program Report
Program Description Present a brief program description. Indicate why the program was initiated. State how the institution and the USHE have benefited by offering the program. Program Description The Dixie State University Dance Program is a department housed within the College of the Arts. It is in harmony with the educational role assigned to the university by the state system of higher education. In 1994, most dance courses under Physical Education were transferred to Fine Arts, and a part time dance instructor was hired. In July 2000, a full time dance faculty (the Director of Dance) position was created to replace the part time position. In 2012, a second full-time dance faculty position was added and in 2015, a third. Since 2000 the Director of Dance has taken the responsibility for the development of the Dance Program including curriculum development, with full time dance faculty (since 2012 and 2015) contributing to these efforts. Dance Department curriculum consists of theory, technique, creative, and performance courses. Since July 2000, the Dance Program has grown tremendously and the dance enrollment has increased sizable.
The Dixie State University Dance Department offers students a foundation for professional excellence by providing a rigorous learning environment in the art of dance. A variety of technical training, performance opportunities, and creative projects aid students in developing discipline, self-confidence, and self-motivation that are vitally important to a career in any field and particularly to a career in dance.
The dance program was initiated for multiple reasons, including student and local demand. Additionally, with BA/BS degrees offered in Art, Music, and Theatre, a degree in Dance complemented and completed the DSU School of Visual and Performing Arts (now College of the Arts). By offering the BA/BS Dance Degree, a great benefit to DSU is that students who would enroll or transfer to other institutions to study dance, now enroll and pursue a degree in dance here instead. In implementing the degree, DSU also benefited from the addition of multiple new course offerings and a third full time faculty member to aid in workload. Additionally, as mentioned above, the degree compliments and completes the DSU College of the Arts. Both DSU and USHE have benefited in that there is now a greater diversity of degree options for students to pursue. Additionally, there are students pursuing post-secondary education that otherwise would not, particularly in regards to returning, non-traditional students.
Enrollment and Revenue Data See Appendix A: Program Participation and Finance
Institutional Analysis of Program to Date Provide a statement that summarizes the institution's current analysis of the program's strengths and weaknesses relative to enrollments, staffing, and funding. Describe any actions the institution has taken or will take to respond to any issues with the program. SWOT Analysis
S%trengths of the program include highly qualified faculty and staff. The Graff Performing Arts, and other campus buildings are in adequate condition to meet the needs of the program as is the current department budget. Additional strengths include the multiple and various opportunities for students to both choreograph and perform. A final highlight of the program is community outreach and connection.
W%eaknesses in the program include enrollment. The expected number of dance majors and graduates is lower than projected in the BA/BS proposal. The number of declared dance majors projected for the third-year was 92 and in reality was 38. The number of projected dance graduates was 30 and is actually 8. However, the number of majors and graduates continues to grow each year. An additional concern is that some individual dance course enrollments are also problematic. By implementing the Dance Minor it is expected that these numbers will increase, and the revisions of the dance major technique classes will prevent more course conflicts, but additional recruitment and retention efforts should be examined. A past weakness in the program involves not meeting all Assessment Benchmarks related to Program Learning Outcomes (PLOs). A PLO related to writing critically about dance was not entirely met. To address this issue, the assignment artifact being assessed will come from critical analysis assignments in the upper division Dance History course, instead of a lower division creative based course. An assessment of PLO5: Understand the historical and cultural development of dance as an art form, was not entirely met. The assignment artifact was the final exam from the Dance History course. The instructor felt that the performance on the exam did not fully represent student comprehension of PLO5. However, to address the issue, when teaching the course again, the instructor required written responses for reading assignments and final exam scores improved. A PLO assessing the performance of dance technique and artistry in 2017 was met regarding Modern Dance but not Ballet Technique. However, it should be noted that the assessment target was for 90% of students to receive a score of 80% or higher and the sample size was quite small. Only 2 out of the 12 students assessed received an average score less than 80% and 1 of those students was injured at the time. The PLO related to demonstrating an understanding of Dance Science orally, practically, and in writing was not only met, but exceeded, so there isn't an issue to be addressed in that area. Through implementing Assessment Action Plans and acquiring stronger students, the quality of student work is improving and future assessments will yield improved results. Additionally, consistently reviewing and improving the assessment processes/plans will yield greater results.
O%pportunities for the program align with the program’s strengths. Support for local, regional, and international professional development will continue to enhance faculty quality and effectiveness. For the past 3 years, students and faculty have attended one of the regional
American College Dance Conferences, and continued annual attendance will continue to provide for meaning opportunities and experiences in the future.
T%hreats to the program involve transitions. The news of Dr. Lei’s retirement has caused some understandable concerns and uncertainty among students, faculty, and staff. Remaining faculty and staff will need to work together to address concerns and continue the success of the program.
Employment Information Provide employment information on graduates of the program. Graduates of the program are currently working in positions both in and outside of the field of dance. Several graduates, and soon-to-be graduates teach at dance or fitness studios. One has been a Drill Team coach at a local high school. Another is employed at UVU as the Coordinator of the Independent Branch for UVUSA and performed for the Mormon Tabernacle Christmas Concert this past year. Another student, who double majored in Dance and Biology, is pursuing medical school. Several soon-to-be graduates plan to pursue dancing with a professional performance groups and/or attend graduate school.
Provost Response
Three Year Projection/Program Participation and Department Budget New Program
Year Preceding Implementation Year 1 Year 2 Year 3 Year 4 Year 5
Estimated Actual Estimated Actual Estimated Actual Estimated Actual Estimated Actual Student Data
# of Majors in Proposed Program(s)
# Graduates in New Program(s) REVENUE – source of funding to cover additional costs generated by proposed program(s)
Department Budget Year Preceding Implementation Year 1 Year 2 Year 3
Estimated Actual Estimated Actual Estimated Actual
Appropriation
Grants and Contracts
Tuition
Other: TOTAL FUNDING $0 $0 $0 $0 $0 $0 $0
Appendix A: Program Participation and Finance
In the following table,record the number of students who are enrolled in the program as well as expenses to the institution and revenues generated.Use department or unit numbers as reported in the approved R401 proposal for "Year Preceding Implementation."
Three Year Projection/Program Participation and Department Budget New Program Year Preceding
Implementation Year 1 Year 2 Year 3 Year 4 Year 5
Estimated Actual Estimated Actual Estimated Actual Estimated Actual Estimated Actual Student Data
# of Majors in Department 83 87 99
# of Majors in Proposed Program(s) 46 16 69 26 92 38
# of Graduates from Department 10 8
# Graduates in New Program(s) 0 0 0 4 30
REVENUE – source of funding to cover additional costs generated by proposed program(s) Department Budget Year Preceding
Implementation Year 1 Year 2 Year 3
Estimated Actual Estimated Actual Estimated Actual Internal Reallocation
Appropriation $120,311 $161,811 $132,341 $179,811 $177,114 $185,811 $181,283 Special Legislative Appropriation
Grants and Contracts
Special Fees
Tuition $102,487 $143,987 $103,982 $161,987 $139,161 $167,987 $142,437 Differential Tuition (requires Regents approval)
Other:
TOTAL FUNDING $222,798 $305,798 $236,323 $341,798 $316,275 $353,798 $323,720
Utah System of Higher Education Follow-up Reports
Cover/Signature Page - Abbreviated Template
Institution Submitting Report: Dixie State University
Program Title: Bachelor of Science, Finance
Sponsoring School, College, or Division: College of Business and Communication
Sponsoring Academic Department(s) or Unit(s): Department of Accounting and Finance
Original New (if applicable) Classification of Instructional Program Code1 : 52.0801 6 - Digit CIP
Board of Regents' Original Approval Date for program: Institutional Board of Trustees' Approval Date for this report:
Award Type: BS
Program First Offered: Fall 2013
Report Type:
Chief Academic Officer (or Designee) Signature: I, the Chief Academic Officer or Designee, certify that all required institutional approvals have been obtained prior to submitting this request to the Office of the Commissioner.
Michael Lacourse Date: April 9, 2018
I understand that checking this box constitutes my legal signature.
1 For CIP code classifications, please see http://nces.ed.gov/ipeds/cipcode/Default.aspx?y=55.
Three-year Follow-up Report of Committee-of-the-Whole action items approved by the Regents
Two-year Follow-up Report of Fast Tracked Certificate
Follow-up Report - Abbreviated Template
Section I: The Request
Dixie State University submits a Three-year Follow-up Report for the following Baccalaureate degree: Bachelor of Science, Finance. This program was originally approved by the Board of Regents on and the first students were able to declare or be admitted to the program in Fall 2013.
Section II: Program Report
Program Description Present a brief program description. Indicate why the program was initiated. State how the institution and the USHE have benefited by offering the program. The Bachelor of Science degree in Finance was initiated to enhance Dixie State University’s ability to meet the educational goals of its students and to fulfill the obligation mandated in the DSU mission to offer baccalaureate programs in core or foundational areas consistent with four-year colleges. Finance is the application of economic principles. We don’t anticipate offering an Economics degree in the near term but feel that a degree in Finance would fill a critical need for students trained in applied economics. This degree program prepares graduates to plan, manage, and analyze the financial aspects and performance of business enterprises, banking institutions, and financial planning. It includes instruction in principles of accounting, financial instruments, capital planning, funds acquisition, asset and debt management, budgeting, financial analysis, and investments and portfolio management. As part of the program, students manage a $200K private investment fund. The student-managed funds often beat the professional benchmarks managed by institutional investors. The Finance major is particularly well suited for careers in corporate finance, international finance, new venture financing, investment research and portfolio management, banking, financial consulting, or business financial planning. Using the electives available, finance students take either a financial management or an investment track. In addition, a major in Finance is an excellent option for students interested in pursuing an MBA or law degree. Students in the Finance degree program commonly use electives to complete a minor in economics or a certificate in entrepreneurship because it only requires three more classes in each to complete. As a benefit to DSU and to USHE, the BS in Finance has built an alumni that are satisfying a critical demand in both Southern and Northern Utah. DSU students are employed in a growing financial sector along the Wasatch Front in companies like Goldman Sachs and Merrill Lynch. Local firms such as PrinterLogic and Intermountain Health have actively recruited and hired students from the finance program because they provide strong analytical skills coupled with an understanding of business systems and markets.
Enrollment and Revenue Data See Appendix A: Program Participation and Finance
Institutional Analysis of Program to Date Provide a statement that summarizes the institution's current analysis of the program's strengths and weaknesses relative to enrollments, staffing, and funding. Describe any actions the institution has taken or will take to respond to any issues with the program.
The finance program is accredited by the Accreditation Council for Business Schools and Programs (ACBSP). The Program Learning Objectives (PLOs) for each degree program are evaluated and the Course Learning Objectives (CLOs) are mapped to the PLOs. The program received a Quality Assurance review in 2017 in which there were no comments or corrections. Two new courses have been added since the program began. A careers course with an emphasis on financial careers was added. Also an introductory course called Business Foundations (BUS1050) was added to all business program curriculum to help improve retention and expose students earlier to the varied careers in business. In 2015 as the BS in Finance completed its 3rd year, a student focus group was conducted and the following SWOT Analysis resulted: Strengths: Easy access to advisors. New MW TR course schedules. Lots of job fairs and forum opportunities. Students know the professors by name and there is easy access to office hours. Faculty are supportive of absences related to extracurricular activities (sports). Students are treated like people, not numbers. Faculty have real world experience and can bring that experience into the classroom. They are aware of changes in practice in the real world without having to rely on what is in the textbook. Courses are academically challenging. Faculty are passionate about their subject. Availability of outside projects – consulting, competitions, etc. Weaknesses: Lack of certification opportunities. Overemphasis on Excel Spreadsheets. Many of the students felt as though the school was focused on producing managers rather than business owners. Lack of internship opportunities/partnership with community, which seems to be more of a communication problem considering the wide array of opportunities that have been mentioned for Experiential Learning students. Lack of minors. Lack of access to specialized databases. Students would be willing to pay additional course fees to go toward this purchase. Students have noticed a lack of applicable employers at the job fairs – many of the employers are not jobs that business graduates are looking for. The Career Night presenters have been good examples of what business students are looking for. Opportunities: Facilities updates. Attracting quality teachers. Increase opportunities in industry internships. Attract talented students through scholarships. Certificate programs targeted at life-long learners. Threats: Lack of opportunities for graduates in St. George. Increased pressure from non-accredited institutions. Need for more accommodations for life-long learners in areas of certification and flexible hours.
Our Business and Finance Department conducts a needs analysis annually and develops a table listing performance measures, analysis and results, and actions taken in order to close the loop. The Finance degree program is a part of this annual analysis. The actions taken for some of the performance measures include collaboration with other outside departments in
developing common rubrics, the development and use of a common ethical framework for decision-making, and tighter alignment with outcomes stipulated by our accrediting bodies.
Employment Information Provide employment information on graduates of the program. In the 2017 graduate survey we found that 88% of graduates were employed or self-employed. Another 8% were enrolled in graduate school. The remaining were unemployed or serving in the military. The average salary was $41,600 and over 70% had at least one job offer before graduation.
Provost Response
Three Year Projection/Program Participation and Department Budget New Program
Year Preceding Implementation Year 1 Year 2 Year 3 Year 4 Year 5
Estimated Actual Estimated Actual Estimated Actual Estimated Actual Estimated Actual Student Data
# of Majors in Proposed Program(s)
# Graduates in New Program(s) REVENUE – source of funding to cover additional costs generated by proposed program(s)
Department Budget Year Preceding Implementation Year 1 Year 2 Year 3
Estimated Actual Estimated Actual Estimated Actual
Appropriation
Grants and Contracts
Tuition
Other: TOTAL FUNDING $0 $0 $0 $0 $0 $0 $0
Appendix A: Program Participation and Finance
In the following table,record the number of students who are enrolled in the program as well as expenses to the institution and revenues generated.Use department or unit numbers as reported in the approved R401 proposal for "Year Preceding Implementation."
Three Year Projection/Program Participation and Department Budget New Program Year Preceding
Implementation Year 1 Year 2 Year 3 Year 4 Year 5
Estimated Actual Estimated Actual Estimated Actual Estimated Actual Estimated Actual Student Data
# of Majors in Department 0 742 744 805 845 817 # of Majors in Proposed Program(s) 0 35 9 40 60 50 89 50 96 50 95 # of Graduates from Department 120 122 142 125 140
# Graduates in New Program(s) 0 10 9 15 17 20 18 22 24 24
REVENUE – source of funding to cover additional costs generated by proposed program(s) Department Budget Year Preceding
Implementation Year 1 Year 2 Year 3
Estimated Actual Estimated Actual Estimated Actual Internal Reallocation
Appropriation $679,347 $679,347 $631,710 $679,347 $693,439 $749,462 $721,258 Special Legislative Appropriation
Grants and Contracts
Special Fees
Tuition $684,008 $684,008 $560,196 $684,008 $457,359 $754,604 $614,405 Differential Tuition (requires Regents approval)
Other:
TOTAL FUNDING $1,363,355 $1,363,355 $1,191,906 $1,363,355 $1,150,798 $1,504,066 $1,335,663
April 5, 2018
MONTH Cash Donations Gifts-in-Kind TOTAL
July $49,968.83 $848.00 $50,816.83
August $181,801.83 $3,700.40 $185,502.23
September $63,333.18 $5,600.98 $68,934.16
October $42,197.33 $4,899.00 $47,096.33
November $97,380.95 $1,599.10 $98,980.05
December $130,648.41 $10,380.00 $141.028.41
January $53,485.62 $2,361.00 $55,846.62
February $210,438.34 $1,920.00 $212,358.34
March $333,700.63 $3,815.00 $337,515.63
Year to Date Totals $1,162,955.12 $35,123.48 $1,198,078.60