board of trustees joyce dalessandro beth hergesheimer ... agendas/13-14/09...2013/09/19 · lease...

BOARD OF TRUSTEES REGULAR BOARD MEETING

Board of Trustees Joyce Dalessandro

Barbara Groth Beth Hergesheimer

Amy Herman John Salazar

Superintendent

Rick Schmitt

In compliance with the Americans with Disabilities Act, if you need special assistance, disability-related modifications, or accommodations,

including auxiliary aids or services, in order to participate in the public meetings of the District’s Governing Board, please contact the Office of

the Superintendent. Notification 72 hours prior to the meeting will enable the District to make reasonable arrangements to ensure

accommodation and accessibility to this meeting. Upon request, the District shall also make available this agenda and all other public records

associated with the meeting in appropriate alternative formats for persons with a disability.

Canyon Crest Academy • Carmel Valley MS • Diegueño MS • Earl Warren MS • La Costa Canyon HS • North Coast Alternative HS Oak Crest MS • San Dieguito Adult Education • San Dieguito Academy • Sunset HS • Torrey Pines HS

Board Agenda, 09/19/13 of 7

THURSDAY, SEPTEMBER 19, 2013 DISTRICT OFFICE BOARD ROOM 101 6:30 PM 710 ENCINITAS BLVD, ENCINITAS, CA. 92024

Welcome to the meeting of the San Dieguito Union High School District Board of Trustees.

PUBLIC COMMENTS

If you wish to speak regarding an item on the agenda, please complete a speaker slip located at the sign-in desk and present it to the Secretary to the Board prior to the start of the meeting. When the Board President invites you to the podium, please state your name, address, and organization before making your presentation.

Persons wishing to address the Board on any school-related issue not elsewhere on the agenda are invited to do so under the "Public Comments" item. If you wish to speak under Public Comments, please follow the same directions (above) for speaking to agenda items. Complaints or charges against an employee are not permitted in an open meeting of the Board of Trustees.

In the interest of time and order, presentations from the public are limited to three (3) minutes per person, per topic. The total time for agenda and non-agenda items shall not exceed twenty (20) minutes. An individual speaker's allotted time may not be increased by a donation of time from others in attendance.

In accordance with the Brown Act, unless an item has been placed on the published agenda, there shall be no action taken. The Board may 1) acknowledge receipt of the information, 2) refer to staff for further study, or 3) refer the matter to the next agenda. PUBLIC INSPECTION OF DOCUMENTS

In compliance with Government Code 54957.5, agenda-related documents that have been distributed to the Board less than 72 hours prior to the Board Meeting will be available for review on the district website, www.sduhsd.net and/or at the district office. Please contact the Office of the Superintendent for more information. CONSENT CALENDAR All matters listed under Consent are those on which the Board has previously deliberated or which can be classified as routine items of business. An administrative recommendation on each item is contained in the agenda supplements. There will be no separate discussion of these items prior to the time the Board of Trustees votes on the motion unless members of the Board, staff, or public request specific items to be discussed or pulled from the Consent items. To address an item on the consent calendar, please follow the procedure described under Comments on Agenda Items. CLOSED SESSION The Board will meet in Closed Session to consider qualified matters of litigation, employee negotiations, student discipline, employee grievances, personnel qualifications, or real estate negotiations which are timely.

CELL PHONES/PAGERS

As a courtesy to all meeting attendees, please set cellular phones and pagers to silent mode and engage in conversations outside the meeting room.

Board Agenda Packet, 09-19-131 of 89

http://www.sduhsd.net/

http://www.sduhsd.net/about/dept-superintendent.htm


SAN DIEGUITO UNION HIGH SCHOOL DISTRICT BOARD OF TRUSTEES

REGULAR BOARD MEETING

AGENDA

THURSDAY, SEPTEMBER 19, 2013 DISTRICT OFFICE BOARD ROOM 101 6:30 PM 710 ENCINITAS BLVD., ENCINITAS, CA. 92024

PRELIMINARY FUNCTIONS ............................................................................................... (ITEMS 1 – 6)

1. CALL TO ORDER; PUBLIC COMMENTS REGARDING CLOSED SESSION ITEMS ................................ 6:00 PM

2. CLOSED SESSION ................................................................................................................................... 6:01 PM

A. To consider personnel issues, pursuant to Government Code Sections 11126 and 54957; limited to consideration of the appointment, employment, evaluation of performance, discipline /release, dismissal of a public employee or to hear complaints or charges brought against such employee by another person or employee unless the employee requests a public session. (2 issues)

B. To conference with Labor Negotiators, pursuant to Government Code Section 54957.8. Agency Negotiators: Superintendent, Deputy Superintendent, and Associate Superintendents

Employee Organizations: San Dieguito Faculty Association / California School Employees Association

C. To conference with legal counsel to discuss current and/or potential litigation, pursuant to Government Codes sections 54956.9(b)(3)(A), (D), and (E) (1 issue): FINRA-DR Arbitration No. 12-00466, San Dieguito Public Facilities Authority v Morgan Stanley & Co., Inc.

REGULAR MEETING / OPEN SESSION ................................................................................................... 6:30 PM

3. RECONVENE REGULAR BOARD MEETING / CALL TO ORDER ....................................... BOARD PRESIDENT * WELCOME / MEETING PROTOCOL REMARKS

4. PLEDGE OF ALLEGIANCE

5. REPORT OUT OF CLOSED SESSION

6. APPROVAL OF MINUTES OF THE BOARD WORKSHOP AND REGULAR BOARD MEETING OF SEPTEMBER 5, 2013

Motion by_______, second by _______, to approve Minutes of September 5, 2013, (2), as shown in the attached supplement(s).

NON-ACTION ITEMS .......................................................................................................... (ITEMS 7 - 10)

7. STUDENT UPDATES ....................................................................... STUDENT BOARD REPRESENTATIVES

8. BOARD REPORTS AND UPDATES ........................................................................... BOARD OF TRUSTEES

9. SUPERINTENDENT’S REPORTS, BRIEFINGS, & LEGISLATIVE UPDATES ... RICK SCHMITT, SUPERINTENDENT

10. DEPARTMENT / SITE UPDATES ................................................................................ (NONE SCHEDULED)



CONSENT AGENDA ITEMS ............................................................................................. (ITEMS 11 - 15)

Upon invitation by the President, anyone who wishes to discuss a Consent Item should come forward to the lectern, state his/her name and address, and the Consent Item number.

11. SUPERINTENDENT

A. GIFTS AND DONATIONS Acceptance of Gifts and Donations as shown in the attached supplement(s).

B. FIELD TRIP REQUESTS Approval of Field Trip Requests as shown in the attached supplement(s).

12. HUMAN RESOURCES

A. PERSONNEL REPORTS Approve matters pertaining to employment of personnel, salaries, leaves of absence, resignations, changes in assignments, extra duty assignments, and consultant services: 1. Certificated and/or Classified Personnel Reports, as shown in the attached supplement(s).

13. EDUCATIONAL SERVICES

A. APPROVAL/RATIFICATION OF AGREEMENTS Approve/ratify entering into the following agreement and authorize Christina M. Bennett or Eric

R. Dill to execute the agreement: 1. Scripps Health to provide internship opportunities for San Dieguito Union High School

District students, during the period January 1, 2014 through December 31, 2016, at no cost to the district.

2. TeamMates Mentoring Program, a Nebraska nonprofit corporation (TMP), TeamMates of San Diego North Coast, a California nonprofit corporation and authorized chapter of TMP, to provide the TeamMates Mentoring Program for San Dieguito Union High School District students, during the period September 20, 2013 until terminated by either party in writing, at no cost to the district.

B. APPROVAL/RATIFICATION OF AMENDMENT TO AGREEMENTS (None Submitted)

14. PUPIL SERVICES / SPECIAL EDUCATION

SPECIAL EDUCATION

A. APPROVAL/RATIFICATION OF NON-PUBLIC SCHOOL / NON-PUBLIC AGENCY CONTRACTS, INDEPENDENT CONTRACTOR AGREEMENTS, AND/OR MEMORANDUMS OF UNDERSTANDING Approve entering into the following non-public school / non-public agency master contracts (NPS/NPAs), independent contractor agreements (ICAs), and or memorandums of understanding (MOUs), and authorize Christina M. Bennett or Eric R. Dill to execute all pertinent documents. 1. Dependable Nursing, LLC (ICA), to provide a credentialed school nurse on an as needed

basis, during the period August 23, 2013 through June 30, 2014, at the rate $65.00 per hour, to be expended from the General Fund 03-00.

2. EBS Healthcare, Inc. (ICA), to provide a speech language pathologist on an as needed basis, during the period September 3, 2013 through June 30, 2014, at the rate of $67.63 per hour for regular hours worked plus travel reimbursement if asked to travel to multiple school sites and time and one half for any holiday or overtime hours worked, to be expended from the General Fund/Restricted 06-00.




C. APPROVAL/RATIFICATION OF PARENT SETTLEMENT AND RELEASE AGREEMENTS Approve/ratify the following Parent Settlement and Release Agreements, to be funded by the General Fund 06-00/Special Education, and authorize the Director of Special Education to execute the agreements: 1. Student ID No. 2069067475, for psychological services of 60 minutes per week provided by

Lori L. Riddle-Walkder, MFT, during the period July 1, 2013 through June 30, 2014.

PUPIL SERVICES

D. APPROVAL/RATIFICATION OF AGREEMENTS (None Submitted)

15. BUSINESS / PROPOSITION AA

BUSINESS

A. APPROVAL/RATIFICATION OF AGREEMENTS Approve/ratify entering into the following agreements and authorize Christina M. Bennett, Eric R. Dill, or Rick Schmitt to execute the agreements: 1. City of San Diego Parks & Recreation Department, Carmel Valley Recreation Center, for

lease of facilities for Carmel Valley Middle School off-campus PE classes, during the period September 10, 2013 through December 19, 2013, for an amount not to exceed $976.50, to be expended from the General Fund 03-00.

2. Safety Kleen Systems, Inc., to provide solvent tank services at Torrey Pines High School’s auto shop, during the period September 9, 2013 until terminated by either party with 30 day written notice, for an amount not to exceed $1,200.00 per year, to be expended from the General Fund 03-00.

B. APPROVAL/RATIFICATION OF AMENDMENT TO AGREEMENTS Approve/ratify amending the following agreements and authorize Christina M. Bennett or Eric R. Dill to execute the agreements: 1. Rancho Santa Fe Security Systems, Inc., amending the district wide alarm system

monitoring & maintenance agreement to include systems added to the San Dieguito Academy Performing Arts Center and La Costa Canyon High School, increasing the annual not to exceed amount for existing systems to $18,399.24, to be expended from the General Fund 03-00.

C. AWARD/RATIFICATION OF CONTRACTS (None Submitted)

D. APPROVAL OF CHANGE ORDERS (None Submitted)

E. ACCEPTANCE OF CONSTRUCTION PROJECTS (None Submitted)

F. ADOPTION OF RESOLUTION DELEGATING AUTHORITY IN REGARD TO THE SALE AND DISPOSAL OF SURPLUS PERSONAL PROPERTY



Adopt the attached resolution authorizing delegation of authority in regard to the sale and disposal of surplus personal property.

G. APPROVAL OF BUSINESS REPORTS Approve the following business reports:

1. Purchase Orders 2. Membership Listing

PROPOSITION AA

H. APPROVAL/RATIFICATION OF AGREEMENTS Approve/ratify entering into the following agreements and authorize Christina M. Bennett, Eric

R. Dill, or Rick Schmitt to execute the agreements: 1. Dudek, to provide District wide Storm Water Pollution Prevention Plan Services, during the

period September 20, 2013 through September 19, 2014, in an amount not to exceed $100,000.00, to be expended from Building Fund-Prop 39 Fund 21-39.

2. Nolte Associates, Inc., to provide District wide Storm Water Pollution Prevention Plan Services, during the period September 20, 2013 through September 19, 2014, in an amount not to exceed $100,000.00, to be expended from Building Fund-Prop 39 Fund 21-39.

3. Twining, Inc., to provide District wide Storm Water Pollution Prevention Plan Services, during the period September 20, 2013 through September 19, 2014, in an amount not to exceed $100,000.00, to be expended from Building Fund-Prop 39 Fund 21-39.

4. David Beckwith & Associates, Inc., to provide District wide Storm Water Pollution Prevention Plan Services, during the period September 20, 2013 through September 19, 2014, in an amount not to exceed $100,000.00, to be expended from Building Fund-Prop 39 Fund 21-39.

5. Geocon Inc., to provide Geotechnical Investigation for Retaining Wall at Canyon Crest Academy, during the period September 20, 2013 through March 20, 2014, in the amount of $8,500.00, to be expended from Building Fund-Prop 39 Fund 21-39.

6. Geocon Inc., to provide Geotechnical Investigation for the Science Building at Torrey Pines High School, during the period September 20, 2013 through March 20, 2014, in the amount of $6,800.00, to be expended from Building Fund-Prop 39 Fund 21-39.

7. Johnson Consulting Engineers, Inc., to provide Electrical Design of Audiovisual system at Canyon Crest Academy Stadium project, during the period September 20, 2013 through March 20, 2014, in the amount of $21,000.00, to be expended from Building Fund-Prop 39 Fund 21-39.

I. APPROVAL/RATIFICATION OF AMENDMENT TO AGREEMENTS (None Submitted)

J. AWARD/RATIFICATION OF CONTRACTS (None Submitted)

K. APPROVAL OF CHANGE ORDERS Approve Change Order No. 1 to the following projects, and authorize Christina M. Bennett or

Eric R. Dill to execute the change orders: 1. Oak Crest Middle School Field Improvement CB2013-09, contract entered into with Gem

Industrial Inc., decreasing the contract amount by $3,144.04 for a new total of $610,715.96, and extending the contract 69 days.



2. Diegueno Middle School HVAC Upgrades CB2013-02, contract entered into with EC Constructors, Inc., decreasing the contract amount by $63,246.00 for a new total of $233,348.00, and extending the contract 38 days.

3. Diegueno Middle School HVAC Upgrades CB2013-02, contract entered into with Pacific Winds Building, Inc., decreasing the contract amount by $80,506.37 for a new total of $182,493.63, and extending the contract 38 days.

4. Oak Crest Middle School HVAC Upgrades CB2013-03, contract entered into with EC Constructors, Inc., decreasing the contract amount by $87,906.00 for a new total of $70,196.00, and extending the contract 38 days.

5. Oak Crest Middle School HVAC Upgrades CB2013-03, contract entered into with Precision Electric, Inc., decreasing the contract amount by $100,807.83 for a new total of $126,692.17, and extending the contract 38 days.

L. ACCEPTANCE OF CONSTRUCTION PROJECTS Accept the following construction projects as complete, pending the completion of a punch list,

and authorize the administration to file a Notice of Completion with the County Recorders’ Office: 1. Oak Crest Middle School Field Improvement CB2013-09, contract entered into with Gem

Industrial Inc. 2. Diegueno Middle School HVAC Upgrades CB2013-02, contract entered into with EC

Constructors, Inc. 3. Diegueno Middle School HVAC Upgrades CB2013-02, contract entered into with Pacific

Winds Building, Inc. 4. Oak Crest Middle School HVAC Upgrades CB2013-03, contract entered into with EC

Constructors, Inc. 5. Oak Crest Middle School HVAC Upgrades CB2013-03, contract entered into with Precision

Electric, Inc.

ROLL CALL VOTE FOR CONSENT AGENDA ................................................................. (ITEMS 11 - 15)

Joyce Dalessandro Amy Atun, Canyon Crest Academy Barbara Groth Jourdan Johnson, Torrey Pines High School Beth Hergesheimer Noel Kildiszew, La Costa Canyon High School Amy Herman Mary Liesegang, San Dieguito Academy John Salazar Madison McKinzie, Sunset High School

DISCUSSION / ACTION ITEMS ........................................................................................ (ITEMS 16 - 18)

16. COMMUNITY FACILITIES DISTRICT 95-2 / ANNEXATION NO. 19 / ADOPTION OF RESOLUTION CERTIFYING ELECTION RESULTS / PRIMROSE LANE / A 10-UNIT FAMILY SUBDIVISION/DEVELOPMENT / CITYMARK OLIVENHAIN, LLC

Motion by_____, second by_____, to adopt the Resolution of the Board of Trustees of the San Dieguito Union High School District Acting as the Legislative Body of the San Dieguito Union High School District Community Facilities District No. 95-2, Certifying the Election Results, as shown in the attached supplement.

Roll Call

17. APPROVAL OF EDUCATION PLAN – STRATEGIC THEMES, 2013-14 Motion by_____, second by_____, to approve the “2013-14 Education Plan – Strategic Themes” as

shown in the attached supplement(s).



18. ADOPTION OF DECLARATION OF NEED FOR FULLY QUALIFIED EDUCATORS Adopt the attached Declaration of Need for Fully Qualified Educators, as per 1994 California Commission on Teacher Credentialing (CCTC) requirement, in order to hire teachers on emergency credentials, as shown in the attached supplement(s).

INFORMATION ITEMS ...................................................................................................... (ITEMS 19 - 28)

19. REVIEW OF DESIGN CONCEPT & MATERIALS / TORREY PINES HS SCIENCE BLDG

20. LABOR COMPLIANCE PROGRAM ANNUAL REPORT 2013, REPORTING PERIOD JULY 1, 2012 THROUGH JUNE 30, 2013

21. BUSINESS SERVICES UPDATE .................................................. ERIC DILL, ASSOCIATE SUPERINTENDENT

22. HUMAN RESOURCES UPDATE ........................................ TORRIE NORTON, ASSOCIATE SUPERINTENDENT

23. EDUCATIONAL SERVICES UPDATE ............................. MIKE GROVE, ED.D., ASSOCIATE SUPERINTENDENT

24. PUBLIC COMMENTS In accordance with the Brown Act, unless an item has been placed on the published agenda, there shall be no action taken. The Board may 1) acknowledge receipt of the information, 2) refer to staff for further study, or 3) refer the matter to the next agenda. (See Board Agenda Cover Sheet)

25. FUTURE AGENDA ITEMS

26. ADJOURNMENT TO CLOSED SESSION .............................................................................. (AS REQUIRED)

A. To consider personnel issues, pursuant to Government Code Sections 11126 and 54957; limited to consideration of the appointment, employment, evaluation of performance, discipline /release, dismissal of a public employee or to hear complaints or charges brought against such employee by another person or employee unless the employee requests a public session. (2 issues)

B. To conference with Labor Negotiators, pursuant to Government Code Section 54957.8. Agency Negotiators: Superintendent, Deputy Superintendent, and Associate Superintendents


C. To conference with legal counsel to discuss current and/or potential litigation, pursuant to Government Codes sections 54956.9(b)(3)(A), (D), and (E) (1 issue): FINRA-DR Arbitration No. 12-00466 San Dieguito Public Facilities Authority v Morgan Stanley & Co., Inc.

27. REPORT FROM CLOSED SESSION (AS NECESSARY)

28. MEETING ADJOURNED

The next regularly scheduled Board Meeting will be held on Thursday, October 3, 2013, at 6:30 PM in the SDUHSD District Office Board Room 101. The District Office is located at 710 Encinitas Blvd., Encinitas, CA, 92024.


http://www.sduhsd.net/about/board-meeting-dates.htm

MINUTES

Board of Trustees Joyce Dalessandro

Barbara Groth Beth Hergesheimer

Amy Herman John Salazar

Superintendent

Ken Noah

Canyon Crest Academy • Carmel Valley MS • Diegueño MS • Earl Warren MS • La Costa Canyon HS • North Coast Alternative HS Oak Crest MS • San Dieguito Adult Education • San Dieguito Academy • Sunset HS • Torrey Pines HS

Minutes, Board Workshop, Facilities Update, 08-22-13

Page 1 of 2

SAN DIEGUITO UNION HIGH SCHOOL DISTRICT BOARD OF TRUSTEES

2013-14 EDUCATION PLAN – STRATEGIC THEMES

BOARD WORKSHOP THURSDAY, SEPTEMBER 5, 2013 DISTRICT OFFICE BOARD ROOM 101 4:00 PM 710 ENCINITAS BLVD., ENCINITAS, CA. 92024

The Governing Board of the San Dieguito Union High School District held a Board Workshop on Thursday, September 5, 2013, at the above location, in the Board Room. Attendance / Board: Joyce Dalessandro Barbara Groth Beth Hergesheimer Amy Herman John Salazar Attendance / District Management: Rick Schmitt, Superintendent Eric Dill, Associate Superintendent, Business Services Michael Grove, Ed.D, Associate Superintendent, Educational Services Torrie Norton, Associate Superintendent, Human Resources Delores Perley, Director, Finance Becky Banning, Executive Assistant to the Superintendent / Recording Secretary

1. CALL TO ORDER President Groth called the meeting to order at 4:45 PM

INFORMATION ITEMS

2. OVERVIEW OF SDUHSD 2012-13 ACCOMPLISHMENTS Superintendent Schmitt made some opening comments, including an overview of the agenda for the workshop.

ITEM 6


Minutes, Board Workshop, Ed Plan Update, 09-05-03 Page 2 of 2

3. 2013-14 EDUCATION PLAN - STRATEGIC THEMES, DRAFT Superintendent Schmitt reviewed the District’s 2013-14 Education Plan and Strategic Themes, (see page 11 of the attached PowerPoint Presentation).

4. 2013-14 EXECUTIVE DEPARTMENT WORK PLANS & GOALS

Educational Services, Michael Grove, Ed.D., Associate Superintendent

Human Resources, Torrie Norton, Associate Superintendent

Business, Eric Dill, Associate Superintendent Superintendent Schmitt introduced Associate Superintendents Mike Grove, Torrie Norton, and Eric Dill; who presented on this topic. To see details of this workshop, see the attached Powerpoint Presentation.)

5. ADJOURNMENT

The meeting was adjourned at 5:45 PM

Beth Hergesheimer, Board Clerk Date Rick Schmitt, Superintendent Date

ITEM 6


2013-14 EDUCATION PLAN – STRATEGIC THEMES

Board Workshop September 5, 2013

1 ITEM 6


Working Agenda

Overview of SDUHSD 2012-13 Accomplishments Much to be proud of

Significant work moving ahead

Highlights only

2013-14 Education Plan Strategic Themes, DRAFT Superintendent Noah streamlined complex strategic planning, work plans and department goals

Education Plan – Strategic Themes helps lead and focus our work

Associate Superintendents will briefly highlight plans & goals for Educational Services, Human Resources, and Business Services

Our six strategic theme categories are unchanged from 2012-13, however our work (the details) has changed due to Common Core, Prop AA & revised CA School Financing

2013-14 Executive Department Work Plans & Goals Educational Services, Mike Grove

Human Resource, Torrie Norton

Business Services, Eric Dill

2

Accomplishments / Educational Services

Curriculum, Instruction, & Assessment

Successfully implemented at least four common assessments in all core academic courses district-wide

Developed support and process for managing data from common assessments

All teachers engaged in collaborative instructional conversations about student learning as measured by common assessments

Gained commitments from feeder district to work collaboratively in 2013-14 on a comprehensive K-12 plan to instruct and support English Learners

3

ITEM 6


Educational Services (cont’d)

Pupil Services Developed a district Child Find plan for implementation in 2013-14

Special Education Successfully developed plans for and created Seaside Prep as an alternative to private placement for Special Ed students. We have 8 students enrolled for 2013-14

4

Accomplishments / Human Resources

Recruitment and Selection Redesigned the certificated substitute handbook and orientation workshop Created and/or reclassified seven job classifications for Prop AA positions.

Evaluative Support Worked with principals to give direct, individualized assistance to certificated employees identified as needing significant improvement

5

ITEM 6


Human Resources (cont’d)

Compliance and Systems Analyzed employee data to align with the new Healthcare Reform Act

Employee Relations / Labor Relations Held quarterly Health Care Task Force meetings with management and SDFA

6

Accomplishments / Business Services

Nutrition Services Maintained self-supporting food service program

Purchasing Participated in SDCOE MITI project implementation meetings to represent district interests and steer business processes for the new business software package

Risk Management Continued downward trend on workers comp claims filed and incurred costs Enhanced school security

7

ITEM 6


Business Services (cont’d)

Technology

Implemented remote customer service, resulting in smoothest school opening ever with no on-site computer technicians

Improved Wired/Wireless Network and assisted with VOIP transition

Assisted Educational Services and Facilities Construction with developing classroom multimedia standards

Enabled more paperless options

8


Facilities Planning & Construction

Developed financing plan to implement Long-Range Facilities Master Plan

Worked with financial advisor, bond underwriter, and legal counsel to structure the first $160 million bond issuance that satisfied the San Diego County Treasurer and the anticipated provisions of AB 182

Prepared credit rating agency presentations that assured the best possible rating prior to bond issuance

Established Facilities Planning & Construction Office

9

ITEM 6



Facilities Planning & Construction (cont’d)

Negotiated purchase of land for new middle school and achieved all necessary approvals

Clearly communicated Bond Program priorities, schedules and budgets to Independent Citizens Oversight Committee

Transportation Reduced costs by careful route planning Continued operation of high school shuttles

10

ITEM 6


Vision: To provide a world-class education for all students through quality programs that engage students, inspire

achievement and service to others; prepare them to be lifelong learners and responsible members of society

Education Plan: Strategic Themes, 2013-14

Teaching &

Learning

Assessment &

Learning

Learning Opportunities & Supportive

Learning Environments

Accomplished Educators

Community Engagement & Partnership

Planning &

Resource Management

Our focus on teaching and learning is characterized by:

• The belief that each student can & should learn at a high level

• Offering a cohesive curriculum aligned to the Common Core State Standards and focused on 21st Century skills

• Viewing teaching & learning as collaborative activities

• Providing high quality, innovative instruction informed by balanced assessment

• A commitment to continuous improvement

We use assessments to accurately measure student mastery of essential learning outcomes by:

• Utilizing a balanced System of Assessment: formal/informal & formative / summative

• Viewing and using assessment as a tool to guide teaching and learning

• Using assessment as a tool to identify students in need of intervention

• Using assessment as a tool to evaluate our programs

• Using assessment as a means to measure & report on student learning

We ensure effective learning opportunities by:

• Developing diverse, expanded options for students that extend beyond the classroom and include web-based choices

• Utilizing up-to-date educational technology

• Developing K-16 partnerships to ensure seamless transitions and appropriate options for all students

• Implementing re-teach & intervention strategies for students who do not learn at the level expected of all students

• Ensuring that all students are educated in the least restrictive environment that provides appropriate services at an appropriate cost

We staff our schools with accomplished educators and orient all district efforts toward the success of students by:

• Recruiting and selecting highly qualified employees

• Training and support of highly qualified employees

• Effective support of highly qualified employees through evaluation

• Utilizing efficient position control for budget accuracy

• Updating office procedures to maximize technology advancement

• Maintaining and strengthening employer/employee relations

A community is known by the schools it supports. We activate community support and engagement by:

• Building relationships with community key leaders & communicators

• Providing up-to-date communication of all pertinent information through social & traditional media and community meetings

• Establishing and supporting collaborative partnerships

• Communicating the positive story of the District through local traditional media, SDUHSD website, Facebook & Twitter

Clearly, effectively & regularly communicating the District’s key Priorities and Vision for Success: • Continuous improvement of

each student through Common Core

• Budget Recovery • Prop AA 21st Century

Facilities • Training & supporting

talented staff

Our commitment to teaching and learning is achieved by:

Cautiously managing budget stabilization and recovery:

• Eliminating the structural deficit • Restoring reserves to pre-recession

levels • Supporting Common Core State

Standards implementation Long Range Facilities Master Planning and Proposition AA Oversight: • Aligning projects with instructional

priorities and multi-year bond financing plan

• Focusing on first bond issuance: two-year phasing of planning, design and construction within established budgets

• Communicating project, budget and financial status to Board, ICOC, and public

Enhancing technology: • Planning long-term Prop AA

infrastructure upgrades • Supporting instruction with better

wireless access and additional bandwidth

• Preparing for Common Core State Standards instruction and assessment requirements

San Dieguito Union High School District Mission To Provide a World-Class Education For All Students: Engaged, Inspired, Prepared

11

ITEM 6


Educational Services Mike Grove, Associate Superintendent

Executive Work Plan & Department Goals

12

Executive Work Plan & Department Goals Educational Services

Begin a Successful Transition to CCSS: Provide all teachers & administrators with high quality professional development in support of the transition to CCSS Provide teachers with curricular, instructional, and assessment resources in support of the transition to the CCSS Begin collaborative experimentation with CCSS-aligned lessons, units, and assessments Provide teachers with site-based coaching and support to ensure experimentation Develop a comprehensive CCSS transition plan for 2014-15 and beyond

13

ITEM 6


Executive Work Plan & Department Goals Educational Services (cont’d)

Refine our continuous improvement practices through the Formative Process:

Improve the efficiency and effectiveness with which we administer common assessments & manage data

Improve the depth and quality of instructional conversations taking place after common assessments

Begin district-wide experimentation with re-teach and intervention strategies when students demonstrate that they have not learned at the level expected

14


Create a vision and plan for the creation of Middle School #5:

Collaborate with Facilities Planning to create a plan for the physical plant and attendance boundaries

Establish a planning team to develop the educational program vision for the school

Develop a pragmatic action plan leading to the successful opening of MS #5 in fall of 2015

15

ITEM 6



Academic Intervention and Support Programs:

Develop a process by which we regularly measure/monitor effectiveness of district academic intervention programs Work to improve the effectiveness of intervention programs related to site and district Title I & III Prog. Improv. efforts Collaborate with feeder districts to improve instruction and support for EL’s from K to 12 Implement and refine the District “Child Find” plan to identify and provide early and appropriate intervention for struggling students, including the development of an effective and consistent district-wide SST process

16


Budgetary Initiatives:

Develop plans to reduce Special Education encroachment on General Fund by 20% and Adult Ed encroachment by 25%

Improve Ed Services budgeting processes including more effective Title I & III budget development

Successfully open Seaside Prep as an alternative to private placement for Special Ed students resulting in significant cost savings

17

ITEM 6



Instructional Technology:

Develop a comprehensive vision for how instructional tech can & should be used to improve learning & achievement of 21st century skills

Develop an action plan designed to achieve the vision for instructional technology

Develop model practices and procedures to support the success of our District’s “Bring Your Own Device” (BYOD) initiative

18

ITEM 6


Human Resources Torrie Norton, Associate Superintendent


19

Executive Work Plan & Department Goals Human Resources

Recruiting and Hiring Highly Qualified Employees

Expand use of electronic media for advertisements via District webpage and job boards at colleges

Explore with SDCOE the applicant tracking capabilities within the new Human Resources Information System, PeopleSoft

20

ITEM 6


Executive Work Plan & Department Goals Human Resources (cont’d)

Training and Support of Highly Qualified Employees

Evaluate content of BTSA(Beginning Teacher and Assessment) and align to common core standards

Create and implement an electronic orientation for classified and certificated substitutes

Provide Evaluation Support for highly qualified Employees

Assist site administrators in identifying staff who need support

Observe all temporary teachers

21


Utilizing Efficient Position Control for Budget Accuracy and Fiscal Control

Expand the administrative approval process for all extra work and school business agreements in digital schools

PeopleSoft Data System – direct the implementation of the new HR system. Edit current HR data to prepare for conversion to the new system including Health Care Reform Act Data

Implement Office Procedures via Technology Revise and post classified and applications/documents on the District webpage

22

ITEM 6



Strengthen Employee Relations

Recognize the site teacher and classified employees of the year

Honor all District retirees

Strengthen relationships with the site administrators and SDFA site representatives and CSEA leadership

Complete negotiations for the new three-year contract

23

ITEM 6


Business Services Eric Dill, Associate Superintendent


24

Executive Work Plan & Department Goals Business Services

Budget Stabilization & Recovery

Eliminate the structural deficit

Restore reserves to pre-recession levels

Support implementation of Common Core State Standards

Coordinated effort between Business & Education Services to reduce encroachment costs in special education, adult education and transportation

Increased monitoring of Associated Student Body accounts

Prepare for new SDCOE Financial & Human Resources system

25

ITEM 6


Executive Work Plan & Department Goals Business Services (cont’d)

Long Range Facilities Master Plan & Proposition AA Align projects with instructional priorities and multi-year bond financing plan Focus on first bond issuance: two-year phasing of planning, design and construction within established budgets Frequently communicate project, budget and financial status to Board, ICOC, and public Begin public process of establishing boundaries for Middle School #5 Recognize routine and deferred maintenance needs outside of Prop AA projects and prepare to support new facilities provided by the bond

26


Enhance Technology

Plan long-term Prop AA infrastructure upgrades

Support instruction with better wireless access and additional bandwidth

Prepare for technological requirements associated with Common Core State Standards assessment

Expand user-driven tech support efforts; reduce printer demand

27

ITEM 6



Nutrition Services Enhance sales through upgraded cafeterias, fresh & wholesome menu options, and marketing efforts Support student nutrition education

Risk Management Integrate school security upgrades with Prop AA projects Support emergency planning efforts Improve employee injury prevention training

28


Maintenance, Operations & Transportation

Transition management of Maintenance & Operations and Transportation under one director

Investigate consolidating MOT operations at single location

Operate bus driver training classes as a means of recruitment

29

ITEM 6


Minutes, Regular Board Meeting, 09-05-13 Page 1 of 6

MINUTES

OF THE SAN DIEGUITO UNION HIGH SCHOOL DISTRICT

BOARD OF TRUSTEES

REGULAR BOARD MEETING

Board of Trustees

Joyce Dalessandro Barbara Groth

Beth Hergesheimer Amy Herman John Salazar

Superintendent

Rick Schmitt

SEPTEMBER 5, 2013

THURSDAY, SEPTEMBER 5, 2013 DISTRICT OFFICE BOARD ROOM 101 6:30 PM 710 ENCINITAS BLVD., ENCINITAS, CA. 92024

PRELIMINARY FUNCTIONS................................................................................................ (ITEMS 1 – 6)

1. CALL TO ORDER; PUBLIC COMMENTS REGARDING CLOSED SESSION ITEMS ................................ 6:00 PM

President Groth called the meeting to order at 6:00 PM to receive public comments on Closed Session agenda items. No public comments were presented.

2. CLOSED SESSION ................................................................................................................................... 6:01 PM

The Board convened to Closed Session at 6:01 PM to discuss the following:

A. Consideration and/or deliberation of student discipline matters (1 case)

B. To consider personnel issues, pursuant to Government Code Sections 11126 and 54957; limited to consideration of the appointment, employment, evaluation of performance, discipline /release, dismissal of a public employee or to hear complaints or charges brought against such employee by another person or employee unless the employee requests a public session. (2 issues)

C. To conference with Labor Negotiators, pursuant to Government Code Section 54957.8. Agency Negotiators: Superintendent, Deputy Superintendent, and Associate Superintendents


OPEN SESSION / ATTENDANCE

BOARD OF TRUSTEES Joyce Dalessandro Barbara Groth Beth Hergesheimer Amy Herman John Salazar

DISTRICT ADMINISTRATORS / STAFF Rick Schmitt, Superintendent Eric Dill, Associate Superintendent, Business Services Michael Grove, Ed.D., Associate Superintendent / Educational Services Torrie Norton, Associate Superintendent, Human Resources Becky Banning, Executive Assistant to the Superintendent / Recording Secretary

3. RECONVENE REGULAR MEETING / CALL TO ORDER ................................................................... (ITEM 3) The regular meeting of the Board of Trustees was called to order at 6:32 PM by President Barbara Groth.

4. PLEDGE OF ALLEGIANCE .......................................................................................................... (ITEM 4) President Groth led the Pledge of Allegiance.



5. REPORT OUT OF CLOSED SESSION .......................................................................................... (ITEM 5) The Board met in closed session and approved the recommended expulsion of Student #1204078.

Ayes: 4; Noes: 1; (J Salazar); Motion carried.

6. APPROVAL OF MINUTES OF AUGUST 22, 2013; BOARD WORKSHOP AND, REGULAR BOARD MEETING It was moved by Ms. Beth Hergesheimer, seconded by Ms. Joyce Dalessandro, to approve Minutes

of August 22nd, as presented. Motion unanimously carried.

NON-ACTION ITEMS .............................................................................................................................. (ITEMS 7 - 10)

7. STUDENT INTRODUCTIONS / UPDATES A. INTRODUCTIONS AND OATH OF OFFICE .......................................... RICK SCHMITT, SUPERINTENDENT

Superintendent Schmitt introduced the new student board representatives for 2013-14 and administered the “Oath of Office”.

B. STUDENT UPDATES ................................................................. STUDENT BOARD REPRESENTATIVES Students gave updates on events and highlights at their schools.

8. BOARD UPDATES ................................................................................................. BOARD OF TRUSTEES All board members attended the Board workshop held just prior to the board meeting. Trustees Dalessandro, Hergesheimer, and Herman attended Back-to-School Night at Carmel Valley Middle School. Ms. Joyce Dalessandro – welcomed the student board; attended Mexican-American Education Guidance Association, (MAEGA) fundraiser at Tony’s Jacal, where grants are awarded to SDUHSD graduates; and a Solana Beach City/School Liaison Committee Meeting. Ms. Amy Herman – Attended a “Parents’ Coffee” at Canyon Crest Academy; the MAEGA fundraiser; and the Solana beach City/School Liaison Committee Meeting. Ms. Barbara Groth – Attended MAEGA fundraiser night, and stated that the organization raised over $100,000 last year.

9. SUPERINTENDENT’S REPORTS, BRIEFINGS, LEGISLATIVE UPDATES ....... RICK SCHMITT, SUPERINTENDENT Superintendent Schmitt gave an upate on current enrollment totals at the sites for the start of 2013-14; announced that the recent release of API scores this year reflected an overall increase in test scores for SDUHSD; and reminded the board of an upcoming board workshop on September 19th, where the topic will be Student Achievement.

10. DEPARTMENT UPDATE, SPECIAL EDUCATION .............................................. CHARLES ADAMS, DIRECTOR Mr. Adams highlighted successes of the department, including ways in which the department has reduced significant costs to the district. Of notice is the launch of Seaside Prep, a new Non-Public School option for students who until now, had been enrolled in similar (and costly) programs out of town or out of state. Currently, the program serves eight students who require NPS placement. The school is run by internal district staff and is the first of its kind. Director Adams was commended by the board for his leadership and for his presentation.

CONSENT ITEMS ............................................................................................................... (ITEMS 11 - 15)

It was moved by Ms. Beth Hergesheimer, seconded by Ms. Joyce Dalessandro, that all consent Items 11 through 15, be approved as listed below. Motion unanimously carried.

11. SUPERINTENDENT

A. GIFTS AND DONATIONS (None submitted)

B. FIELD TRIP REQUESTS Approval of Field Trip Requests as presented.



12. HUMAN RESOURCES

A. PERSONNEL REPORTS Approve matters pertaining to employment of personnel, salaries, leaves of absence, resignations, changes in assignments, extra duty assignments, and consultant services: 1. Certificated and/or Classified Personnel Reports

13. EDUCATIONAL SERVICES

A. APPROVAL/RATIFICATION OF AGREEMENTS (None Submitted)


14. PUPIL SERVICES / SPECIAL EDUCATION

SPECIAL EDUCATION

A. APPROVAL/RATIFICATION OF NON-PUBLIC SCHOOL / NON-PUBLIC AGENCY CONTRACTS, INDEPENDENT CONTRACTOR AGREEMENTS, AND/OR MEMORANDUMS OF UNDERSTANDING Approve entering into the following non-public school / non-public agency master contracts (NPS/NPAs), independent contractor agreements (ICAs), and or memorandums of understanding (MOUs), and authorize Christina M. Bennett or Eric R. Dill to execute all pertinent documents. 1. The Institute for Effective Education (NPS), during the period July 1, 2013 through June 30,

2014. 2. Dependable Nursing, LLC (NPA), during the period July 1, 2013 through June 30, 2014.


C. APPROVAL/RATIFICATION OF PARENT SETTLEMENT AND RELEASE AGREEMENTS Approve/ratify the following Parent Settlement and Release Agreements, to be funded by the General Fund 06-00/Special Education, and authorize the Director of Special Education to execute the agreements: 1. Student ID No. 8097144658, for NPA services at Alternative Teaching Strategy Center,

during the period July 1, 2013 through June 30, 2014, in the amount of $89,300.00. 2. Student ID No. 688798, for NPA services at Lindamood-Bell Learning Processes, during the

period August 27, 2013 through February 8, 2014, in the amount of $30,240.00. 3. Student ID No. 688799, for NPA services at Lindamood-Bell Learning Processes, during the

period August 27, 2013 through February 8, 2014, in the amount of $30,240.00.

PUPIL SERVICES

D. APPROVAL/RATIFICATION OF AGREEMENTS Approve/ratify entering into the following agreements and authorize Christina M. Bennett, Eric R.

Dill, or Rick Schmitt to execute the agreements: 1. Edhive, Inc., to provide residency check services and support to the Director of Pupil

Services and Alternative Programs by participating in School Attendance Review Board (SARB) and administrative hearing panels on an as needed basis, during the period July 1, 2013 through June 30, 2014, at the rate of $200.00 per hour, to be expended from the General Fund 03-00.



15. BUSINESS / PROPOSITION AA

BUSINESS

A. APPROVAL/RATIFICATION OF AGREEMENTS Approve/ratify entering into the following agreements and authorize Christina M. Bennett, Eric R. Dill, or Rick Schmitt to execute the agreements:

1. FieldTurf USA, Inc., to provide annual Advanced Care Program 1 field maintenance services on the La Costa Canyon High School and Torrey Pines High School FieldTurf fields, during the period September 6, 2013 through June 30, 2014 and then continuing until terminated with 30 day notice, at the annual rate of $5,700.00, to be expended from the General Fund 03-00.

2. Clean Energy Fuels Corp. dba Clean Energy, to provide monthly preventative maintenance services on the Transportation Department’s two FM-Q10 compressors, 12 auxiliary panels with hoses, and 6 van air dryers, during the period September 6, 2013 through September 5, 2014 and then continuing until terminated with 30 day notice, at the rates $12,000.00 per year for the compressors and panels and $935.00 per year for the dryers, to be expended from the General Fund/Restricted 06-00.

3. Continental Environmental Solutions, Inc., to provide Indoor Air Quality (IAQ) restoration services in San Dieguito Academy’s rooms 10 & 12, during the period August 19, 2013 through August 30, 2013, for an estimated amount not to exceed $5,414.42, to be expended from the General Fund 03-00.

B. APPROVAL/RATIFICATION OF AMENDMENT TO AGREEMENTS

(None Submitted)

C. AWARD/RATIFICATION OF CONTRACTS (None Submitted)

D. APPROVAL OF CHANGE ORDERS (None Submitted)

E. ACCEPTANCE OF CONSTRUCTION PROJECTS (None Submitted)

F. ADOPTION OF RESOLUTION / COOPERATIVE BID

Adopt the attached resolution authorizing purchasing pursuant to bid and award documents from Desert Sands Unified School District for the purchase of Chromebooks and related operating system software per the pricing structure, terms, and conditions stated in the bid documents, to be expended from the fund to which the purchases are charged.

G. ADOPTION OF RESOLUTION ESTABLISHING GANN LIMIT Adopt the attached resolution establishing the Gann Limit, which identifies the estimated appropriates limit for the current year and actual appropriations for the preceding year.

H. APPROVAL OF 2013-14 SCHOOL BELL SCHEDULES Approve the 2013-14 bell schedules for Carmel Valley, Diegueno, Earl Warren, Oak Crest Middle Schools, and Canyon Crest Academy, La Costa Canyon, San Dieguito Academy, Sunset Continuation, and Torrey Pines High Schools, as shown in the attached supplements.



I. APPROVAL OF BUSINESS REPORTS Approve the following business reports:

1. Purchase Orders 2. Membership Listing

PROPOSITION AA

J. APPROVAL/RATIFICATION OF AGREEMENTS Approve/ratify entering into the following agreements and authorize Christina M. Bennett, Eric R.

Dill, or Rick Schmitt to execute the agreements: 1. URS Corporation, to provide CEQA Services at La Costa Valley site, during the period

September 6, 2013 through March 6, 2014, in the amount of $52,753.00, to be expended from Building Fund-Prop 39 Fund 21-39.

2. Davis Demographic & Planning, Inc., to provide District wide Demographic Services and Projection Study, in the amount of $26,080.00, to be expended from Capital Facilities Fund 25-19.

K. APPROVAL/RATIFICATION OF AMENDMENT TO AGREEMENTS (None Submitted)

L. AWARD/RATIFICATION OF CONTRACTS (None Submitted) M. APPROVAL OF CHANGE ORDERS (None Submitted)

N. ACCEPTANCE OF CONSTRUCTION PROJECTS (None Submitted)

DISCUSSION / ACTION ITEMS ........................................................................................ (ITEMS 16 - 20)

16. PROPOSED BOARD POLICY REVISION (1): BP #3270,”SALE AND DISPOSAL OF BOOKS, EQUIPMENT AND

SUPPLIES (PERSONAL PROPERTY)” It was moved by Ms. Joyce Dalessandro, seconded by Ms. Amy Herman, to approve the Board

Policy Revision #3270, ”Sale and Disposal of Books, Equipment and Supplies (Personal Property)”, as presented. Motion unanimously carried.

17. PROPOSED BOARD POLICY REVISIONS, PUPIL SERVICES / (7 TOTAL): #5111.1, “DISTRICT RESIDENCY”; #5112.2, “STUDENT LEAVE OF ABSENCE”; #5113.1, “CHRONIC ABSENCE AND TRUANCY”; #5113.2, “WORK PERMITS”; #5116.1, “INTRADISTRICT/OPEN ENROLLMENT”; #5114, “DISCIPLINE”; #5145.11, “QUESTIONING BY LAW ENFORCEMENT”

It was moved by Ms. Beth Hergesheimer seconded by Ms. Joyce Dalessandro , to approve the board policy revision proposals (7), as presented. Motion unanimously carried.

18. PROPOSED BOARD POLICY REVISION, #4320.1, “DESIGNATION OF MANAGEMENT POSITIONS” It was moved by Ms. Amy Herman, seconded by Ms. Beth Hergesheimer, to approve the board

policy revision proposal as presented. Motion unanimously carried.



19. SUFFICIENCY OF INSTRUCTIONAL MATERIALS, 2013-14, / ADOPTION OF RESOLUTION MAKING WRITTEN DETERMINATION THAT EVERY PUPIL HAS SUFFICIENT TEXTBOOKS OR INSTRUCTIONAL MATERIALS

PUBLIC HEARING – President Groth opened the hearing and called for public comments at 7:13 PM. No comments presented. Hearing closed at 7:13 PM.

ADOPTION OF RESOLUTION It was moved by Ms. Beth Hergesheimer, seconded by Ms. Amy, to adopt the Resolution, Sufficiency of Instructional Materials, as shown in the attached supplement. Motion unanimously carried.

20. CERTIFICATION OF THE 2012-13 UNAUDITED ACTUAL INCOME AND EXPENDITURES It was moved by Ms. Beth Hergesheimer, seconded by Ms. Joyce Dalessandro, to certify the 2012-13 Unaudited Actual Income and Expenditures, as shown in the attached supplements. Motion unanimously carried.

INFORMATION ITEMS ...................................................................................................... (ITEMS 21 - 28)

21. BUSINESS SERVICES UPDATE ........................ ERIC DILL, ASSOCIATE SUPERINTENDENT, BUSINESS SVCS

Mr. Dill addressed enrollment projections and “Middle School 5”; and gave an update on Nutrition Services, who has been required by the state to repeat a pilot program this year due to lack of sufficient advertisement last year.

24. HUMAN RESOURCES UPDATE ................................. TORRIE NORTON, ASSOCIATE SUPERINTENDENT, HR Ms. Norton gave an update on the status of staffing numbers, based on student enrollment at the beginning of the school year. Ms. Norton also reminded the board about three upcoming flu shot clinics offered to all district employees.

25. EDUCATIONAL SERVICES UPDATE ............. MIKE GROVE, ED.D., ASSOCIATE SUPERINTENDENT, ED SVCS Dr. Grove reported gave an update on pending new Science standards being adopted by the State Board of Education. The state is in the process of creating a task force who will develop an implementation plan, including new textbooks, in future years.

26. PUBLIC COMMENTS – (None presented)

27. FUTURE AGENDA ITEMS - None discussed.

28. ADJOURNMENT TO CLOSED SESSION – No closed session was necessary.

29. CLOSED SESSION – Nothing further to report out of closed session.

30. ADJOURNMENT OF MEETING - Meeting adjourned at 7:42 PM.

Beth Hergesheimer, Board Clerk Date

Rick Schmitt, Superintendent Date


San Dieguito Union High School District

INFORMATION REGARDING BOARD AGENDA ITEM TO: BOARD OF TRUSTEES DATE OF REPORT: September 3, 2013 BOARD MEETING DATE: September 19, 2013 PREPARED AND SUBMITTED BY: Rick Schmitt, Superintendent SUBJECT: ACCEPTANCE OF GIFTS AND DONATIONS

EXECUTIVE SUMMARY

The district administration is requesting acceptance of gifts and donations to the district as shown on the following report. RECOMMENDATION: The administration recommends that the Board accept the gifts and donations to the district as shown on the following report. FUNDING SOURCE: Not applicable RS/vl

ITEM 11A


GIFTS AND DONATIONSSDUHSD BOARD MEETING

September 19, 2013Item # Donation Description Donor Department School Site

1 *$100.00 Conference Table David Martin Special Education TPHS2 $6,134.00 Science Lab Donations Diegueño Middle School Parents Science DNO3 $2,090.93 Misc. Donation Taking Charge of Education - Target Various SDA4 $88.00 Misc. Donations IBM Employee Services Center Various CCA5 $50.00 Math Copy Account William and Allison Bell Math DNO6 $244.04 Misc. Donations TRUiST Various CCA

7 $270.40 Printer in College Career Center Canyon Crest Academy Foundation Various CCA8 $273.65 Toner Cartridges Canyon Crest Academy Foundation Various CCA9 $200.00 School Supplies Dr. Martin Edwards and Julie Edwards Various EWMS

10 $115.28 School Jazz Program Support Oak Crest Foundation - Band Boosters VPA OCMS11 $294.24 Misc. Donations TRUiST Various CVMS12 $76.65 Misc. Donation Community of Change LLC Various CVMS13 $62.31 Misc. Donation Wells Fargo Community Support Campaign Various OCMS14 $454.95 Misc. Donation Taking Charge of Education - Target Various CVMS

$10,354.45 Monetary Donations

$100.00 *Value of Donated Items

$10,454.45 TOTAL VALUE

ITEM 11A



INFORMATION REGARDING BOARD AGENDA ITEM

TO: BOARD OF TRUSTEES DATE OF REPORT: September 6, 2013 BOARD MEETING DATE: September 19, 2013 PREPARED BY: Michael Grove, Ed.D. Associate Superintendent of Educational Services SUBMITTED BY: Rick Schmitt, Superintendent SUBJECT: APPROVAL / RATIFICATION OF

FIELD TRIP REQUESTS

- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -

EXECUTIVE SUMMARY The district administration is requesting approval / ratification of out-of-state, overnight, and / or out-of-county field trips, as shown on the attached reports. RECOMMENDATION: It is recommended that the Board approve / ratify the field trips, as shown on the attached supplement. FUNDING SOURCE: As listed on the attached supplement.

ITEM 11B


FIELD TRIP REQUESTS

SDUHSD BOARD MEETING

September 19, 2013

Item # Date

Sponsor,

Last Name First Name

School

Team/Club

Total #

Students

Total #

Chaperones

Event Description / Name

of Conference City State

Loss of

Class

Time $ Cost

1

10/17/13 -

10/19/13 Santos Michael SDA AVID 50 4 AVID College Field Trip

Merded,

Sacramento, San

Francisco CA 2 Days

SDA Foundation / Parent

Donations

2

10/18/13 -

10-20-13 Krause Rachel

TPHS Speech &

Debate 40 5 CSU Fullerton Tournament Fullerton CA 1 Day

TPHS Foundation / Parent

Donations

3

11/1/13 -

11/3/13 Krause Rachel

TPHS Speech &

Debate 5 1 USC Invitational Tournament Los Angeles CA 1 Day


Donations

4

12/13/13 -


TPHS Speech &

Debate 40 5 Cypress Invitational Tournament Cypress CA 1 Day


Donations

5

1/11/14 -


TPHS Speech &

Debate 6 2

Victory Briefs Invitational

Tournament Los Angeles CA 1 Day


Donations

6

2/7/14 -


TPHS Speech &

Debate 30 5 Stanford Invitational Tournament Stanford CA 1 Day


Donations

7

2/15/14 -


TPHS Speech &

Debate 30 6 Cal Invitational Tournament Berkeley CA None


Donations

8

3/29/14 -


TPHS Speech &

Debate 20 3 National Qualifying Tournament Santa Margarita CA None


Donations

9

4/25/14 -


TPHS Speech &

Debate 15 3 State ChampionshipTournament Modesto CA 1 Day


Donations

10

09/28/13 -

09/29/13 Bolig Lily

SDA Speech &

Debate 40 6 Jack Howe Memorial Tournament Fullerton CA None


Donations

11 09/28/13 Vice Bill LCC Cross Country 14 2 Stanford Cross Country Invitational Stanford CA 1 Day

LCC Foundation / Parent

Donations

12

10/11/13 -

10/13/13 Wuertz Jeremy SDA Band 20 6 Mt. Laguna Leadership Retreat San Diego CA None


Donations

13 09-28-13 Corman Andrew CCA Cross Country 80 6 Cross Country Invitational Dana Point CA None

CCA Foundation / Parent

Donations

14

10-11-13 -

10-12-13 Corman Anderw CCA Cross Country 14 2 Clovis Cross Country Invitational Fresno CA 1 Day

CCA Foundation / Parent

Donations

15 09-22-13 Siers Stephanie SDA Theatre 25 4 Melrose Theater Trip Los Angeles CA None


Donations

* Dollar amounts are listed only when District/site funds are being spent.

Other activities are paid for by student fees or ASB funds. 1

ITEM 11B




TO: BOARD OF TRUSTEES DATE OF REPORT: September 11, 2013 BOARD MEETING DATE: September 19, 2013 PREPARED BY: Torrie Norton Associate Superintendent/Human Resources SUBMITTED BY: Rick Schmitt

Superintendent SUBJECT: APPROVAL OF CERTIFICATED and

CLASSIFIED PERSONNEL

- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -

EXECUTIVE SUMMARY

Please find the following Personnel actions attached for Board Approval:

Certificated Employment Change in Assignment Contract Status Reduction Leave of Absence Resignation Classified Employment Resignation RECOMMENDATION: It is recommended that the Board approve the attached Personnel actions. FUNDING SOURCE: General Fund

ITEM 12A


PERSONNEL LIST CERTIFICATED PERSONNEL Employment

1. Dawn Durkot, 100% Temporary Teacher (Spanish) at Torrey Pines High School for the remainder of Semester I/2013-14 school year, effective 9/16/13 through 1/24/14.

2. Colleen Krivacek, 20% Temporary Teacher (biology) at Torrey Pines High School for the remainder of the 2013-14 school year, effective 9/09/13 through 6/13/14.

3. Jae Won Lee, 40% Temporary Teacher (mathematics) at Torrey Pines High School for the remainder of the 2013-14 school year, effective 9/09/13 through 6/13/14.

4. Caroline Przymus, 20% Temporary Teacher (music) at Diegueno Middle School for the remainder of the 2013-14 school year, effective 9/09/13 through 6/13/14.

5. Laura Sumiejski, 67% Temporary Teacher (mathematics) at San Dieguito Academy for the remainder of Semester I/2013-14 school year, effective 9/11/13 through 1/24/14.

Change in Assignment

1. Katherine Chang-Liu, Temporary Teacher (Mandarin) at Torrey Pines High School, change in assignment from 80% to 100% for the remainder of the 2013-14 school year, effective 9/04/13 through 6/13/14.

2. Robin Dobashi, Temporary Teacher (mathematics) split between Canyon Crest Academy and Torrey Pines High School, change in assignment to 100% at Canyon Crest Academy only for the remainder of Semester I/2013-14 school year, effective 9/06/13 through 1/24/14; Assignment will be reduced to 67% Semester II at Canyon Crest Academy, effective 1/27/14 through 6/13/14.

3. Renee Fegan, Temporary Teacher (English) at La Costa Canyon High School, change in assignment from 80% to 100% for the remainder of the 2013-14 school year, effective 9/04/13 through 6/13/14.

4. Victoria Polyak, Temporary Teacher (art) at Diegueno Middle School, change in assignment from 80% to 100% for the remainder of the 2013-14 school year, effective 9/05/13 through 6/13/14.

Contract Reduction

1. Daniel Salas, 100% Permanent Teacher (math/computers), requests a permanent contract status reduction from 100% to 80%, effective 9/12/13.

ITEM 12A


Leave of Absence

1. Angelina Allen, Permanent Teacher (English) at Torrey Pines High School, requests a 20% Unpaid Leave of Absence (80% assignment) for the remainder of the 2013-14 school year, effective 8/28/13 through 6/13/14.

2. Deirdre Shannon, Permanent Teacher (Spanish) at Torrey Pines High School, 100% Unpaid Leave of Absence for medical reasons, for the remainder of Semester I/2013-14, effective 8/29/13 through 1/24/14.

3. Kellee Ybarra, Permanent Teacher (mathematics) at Carmel Valley Middle School, requests to rescind her Board approved 20% Unpaid Leave of Absence (80% assignment) for the 2013-14 school year, to resume teaching 100% for the remainder of the 2013-14 school year, effective 9/04/13 through 6/13/14.

Resignation

1. Vladilen Bgatov, 20% Temporary Teacher (music) at Diegueno Middle School, resignation from employment, effective 9/04/13.

dr 9/19/13 certbdagenda

ITEM 12A


PERSONNEL LIST

CLASSIFIED PERSONNEL Employment

1. Crozier, Barbara, Campus Supervisor Middle School, SR29, 48.75% FTE, Earl Warren MS, effective 9/11/13

2. Lyde, Mishaun, Instructional Assistant SpEd, SR34, 37.5% FTE, Carmel Valley MS, effective 9/09/13

Resignation

1. Bersamin, Venice, Maintenance Worker II, SR40, 100% FTE, Facilities Department, resignation for the purpose of retirement, effective 9/30/13

2. Torres, Michelle, Instructional Assistant SpEd, SR34, 37.5% FTE, Torrey Pines HS, resignation effective 8/23/13

9/19/13 classbdagenda

ITEM 12A



INFORMATION REGARDING BOARD AGENDA ITEM TO: BOARD OF TRUSTEES DATE OF REPORT: September 12, 2013 BOARD MEETING DATE: September 19, 2013 PREPARED BY: Jason Viloria, Executive Director of Educational

Services Michael Grove, Associate Superintendent of Educational Services

SUBMITTED BY: Rick Schmitt Superintendent SUBJECT: APPROVAL/RATIFICATION OF

PROFESSIONAL SERVICES CONTRACTS/ EDUCATIONAL SERVICES

- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -

EXECUTIVE SUMMARY The attached Professional Services Report/Educational Services summarizes two contracts.

RECOMMENDATION: The administration recommends that the Board approve and/or ratify the contracts, as shown in the attached Professional Services Report. FUNDING SOURCE: As noted on attached list

ITEM 13A


1

SAN DIEGUITO UNION HIGH SCHOOL DISTRICT EDUCATIONAL SERVICES - PROFESSIONAL SERVICES REPORT Board Meeting Date: 09-19-13

Contract Effective

Dates

Consultant/ Vendor

Description of Services

School/ Department

Budget

Fee Not to Exceed

01/01/14 – 12/31/16

Scripps Health Provide internship opportunities for San Dieguito Union High School District students

NA NA

09/20/13 until terminated by either party in writing

TeamMates Mentoring Program, a Nebraska nonprofit corporation (TMP), TeamMates of San Diego North Coast, a California nonprofit corporation and authorized chapter of TMP

Provide the TeamMates Mentoring Program for San Dieguito Union High School District students

NA NA

ITEM 13A



INFORMATION REGARDING BOARD AGENDA ITEM TO: BOARD OF TRUSTEES DATE OF REPORT: September 12, 2013 BOARD MEETING DATE: September 19, 2013 PREPARED BY: Chuck Adams, Director of Special Education Michael Grove, Associate Superintendent of

Educational Services

SUBMITTED BY: Rick Schmitt Superintendent SUBJECT: APPROVAL/RATIFICATION OF AGREEMENTS

- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -

EXECUTIVE SUMMARY

The attached Special Education Agreements report summarizes two contracts. RECOMMENDATION: The administration recommends that the Board approve and/or ratify the contract as shown on the attached Special Education Agreements report. FUNDING SOURCE: As noted on the attached report.

ITEM 14A


1

SAN DIEGUITO UNION HIGH SCHOOL DISTRICT BOARD MEETING

SPECIAL EDUCATION AGREEMENTS Board Meeting Date: 09-19-13

Contract Effective

Dates

Contractor/Vendor


School/ Department

Budget

Fee

Not to Exceed

08/23/13 – 06/30/14

Dependable Nursing, LLC (ICA)

Provide a credentialed school nurse on an as needed basis

General Fund 03-00

$65.00 per hour

09/03/13 – 06/30/14

EBS Healthcare, Inc. (ICA) Provide a speech language pathologist on an as needed basis

General Fund/ Restricted 06-00

$67.63 per hour for regular hours worked plus

travel reimbursement if asked to travel to multiple school sites and time and one half for any holiday or

overtime hours worked

ITEM 14A



INFORMATION REGARDING BOARD AGENDA ITEM TO: BOARD OF TRUSTEES DATE OF REPORT: September 6, 2013 BOARD MEETING DATE: September 19, 2013 PREPARED BY: Chuck Adams, Director of Special Education

Michael Grove, Associate Superintendent, Educational Services

SUBMITTED BY: Rick Schmitt Superintendent SUBJECT: APPROVAL OF PARENT SETTLEMENT

AND RELEASE AGREEMENT

- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -

EXECUTIVE SUMMARY

The attached Special Education Agreement report for a Parent Settlement and Release Agreement summarizes one Settlement Agreement that provided services for a Special Education Student. RECOMMENDATION: The administration recommends that the Board approve and/or ratify the contract as shown on the attached Special Education Agreement report. FUNDING SOURCE: As noted on the attached report.

ITEM 14C


1

SAN DIEGUITO UNION HIGH SCHOOL DISTRICT BOARD MEETING

SPECIAL EDUCATION AGREEMENTS DATE: 09/19/13

Student SSID No. Description of Services Date Executed School/Department Budget

Amount

2069067475 Parent Settlement Agreement 07/12/13 General Fund Special Education 06-00

Lori L. Riddle-Walkder, MFT 60 minutes per week 07/01/13 – 06/30/14

ITEM 14C



INFORMATION REGARDING BOARD AGENDA ITEM TO: BOARD OF TRUSTEES DATE OF REPORT: September 12, 2013 BOARD MEETING DATE: September 19, 2013 PREPARED BY: Christina M. Bennett, Director of Purchasing/Risk Mgt

Eric R. Dill, Associate Superintendent/Business SUBMITTED BY: Rick Schmitt Superintendent SUBJECT: APPROVAL/RATIFICATION OF

PROFESSIONAL SERVICES CONTRACTS/ BUSINESS

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EXECUTIVE SUMMARY

The attached Professional Services Report/Business summarizes two contracts. RECOMMENDATION: The administration recommends that the Board approve and/or ratify the contracts, as shown in the attached Professional Services Report. FUNDING SOURCE: As noted on attached report.

ITEM 15A


1

SAN DIEGUITO UNION HIGH SCHOOL DISTRICT

BUSINESS - PROFESSIONAL SERVICES REPORT Board Meeting Date: 09-19-13 Contract Effective

Dates

Contractor/ Vendor


School/ Department

Budget

Fee Not to Exceed

09/10/13 – 12/19/13

City of San Diego Parks & Recreation Department, Carmel Valley Recreation Center

Lease of facilities for Carmel Valley Middle School off-campus PE classes

General Fund 03-00

$976.50

09/09/13 –until

terminated by either party with

30 day written notice

Safety Kleen Systems, Inc.

Provide solvent tank services at Torrey Pines High School’s auto shop

General Fund 03-00

$1,200.00 per year

ITEM 15A




Eric R. Dill, Associate Superintendent/Business

SUBMITTED BY: Rick Schmitt Superintendent SUBJECT: APPROVAL/RATIFICATION OF

AMENDMENTS TO AGREEMENTS

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EXECUTIVE SUMMARY

The attached Amendment to Agreements Report summarizes one amendment to agreements. RECOMMENDATION: The administration recommends that the Board approve and/or ratify the amendment to agreements, as shown in the attached Amendment Report. FUNDING SOURCE: As noted on attached list

ITEM 15B


1

SAN DIEGUITO UNION HIGH SCHOOL DISTRICT BUSINESS SERVICES - AMENDMENT TO AGREEMENTS REPORT Board Meeting Date: 09-19-13 Contract Effective

Dates

Contractor/ Vendor


School/ Department

Budget

Fee Not to Exceed

NA Rancho Santa Fe Security Systems, Inc.

Amending the district wide alarm system monitoring & maintenance agreement to include systems added to the San Dieguito Academy Performing Arts Center and La Costa Canyon High School

General Fund 03-00 $18,399.24

ITEM 15B




Eric R. Dill, Associate Superintendent/Business

SUBMITTED BY: Rick Schmitt Superintendent SUBJECT: RESOLUTION DELEGATING AUTHORITY IN

REGARD TO THE SALE AND DISPOSAL OF SURPLUS PERSONAL PROPERTY

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EXECUTIVE SUMMARY Education Code Section 35161 authorizes the Board to delegate to any officer or employee of the District any power or duty delegated to the District or the Board by law, although the Board retains responsibility over the performance of the powers or duties so delegated. During the course of every year personal property items (equipment, supplies, textbooks, etc.) are gathered by District Personnel for the purpose of disposal by public sales or other means as outlined in Education Code Sections 17540 through 17546. Adopting the attached resolution will provide the necessary authorization for the District Superintendent and/or the Associate Superintendent of Business Services, or to their designee the authority to conduct the sale and/or disposal of surplus personal property in accordance with Education Code Sections 17540-17546. RECOMMENDATION: It is recommended that the Board adopt the attached resolution authorizing delegation of authority in regard to the sale and disposal of surplus personal property. FUNDING SOURCE: N/A

ITEM 15F


DELEGATING AUTHORITY IN REGARD )

TO THE SALE AND DISPOSAL OF )

SURPLUS PERSONAL PROPERTY )

On motion of Member ____________, seconded by Member ____________, the following resolution is adopted: WHEREAS, Education Code Sections 17540-17546 outline procedures for disposing and/or donation of property no longer needed or that is unsuitable for school use; and WHEREAS, the Governing Board (“Board”) of the San Dieguito Union High School District (“District”), is required pursuant to Education Code Sections 17540-17546 to dispose of surplus personal property through public sale or private sale or local dump as prescribed in the code; and WHEREAS, Education Code Section 35161 authorizes the Board to delegate to any officer or employee of the District any power or duty delegated to the District or the Board by law, although the Board retains responsibility over the performance of the powers or duties so delegated; and WHEREAS, the Board desires to delegate to District staff certain authority in regard to the sale and disposal of personal property. NOW, THEREFORE, the Board does hereby determine, resolve, and order as follows:

Section 1. The foregoing recitals are true and correct. Section 2. The Board hereby delegates the authority and discretion to the Superintendent and the Associate Superintendent of Business Services, or to their designee, to dispose of personal property in the following manner as authorized in Education Code Sections 17540-17546: 1) sale to another public entity 2) sale at public sale through sealed bid 3) private sale or disposed of in the local dump when offered at public sale

unsuccessfully 4) private sale when one or more items do not exceed in value the sum of $2,500 5) donation to a charitable organization when items are found to be of insufficient

value to defray the cost of a sale Section 3. This Resolution shall take effect immediately and shall remain in effect until rescinded by the Board.

ITEM 15F


PASSED AND ADOPTED by the Governing Board of the San Dieguito Union High School District at Encinitas, California, on this 19th day of September, 2013, by the following vote: AYES: NOES: ABSENT: ABSTAIN: STATE OF CALIFORNIA ) ) COUNTY OF SAN DIEGO ) I, Rick Schmitt, Secretary of the Governing Board of the San Dieguito Union High School District of Encinitas, California, do hereby certify that the foregoing is a full, true and correct copy of a resolution adopted by said Board at the regular meeting held at its regular place of meeting on September 19, 2013, which resolution is on file in the office of said Board. ____________________________________ Secretary, Board of Trustees San Dieguito Union High School District ____________________________________ Date

ITEM 15F




TO: BOARD OF TRUSTEES DATE OF REPORT: September 10, 2013 BOARD MEETING DATE: September 19, 2013 PREPARED BY: Eric R. Dill Associate Superintendent, Business SUBMITTED BY: Rick Schmitt Superintendent SUBJECT: APPROVAL OF BUSINESS REPORTS

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EXECUTIVE SUMMARY Please find the following business reports submitted for your approval:

1. Purchase Orders 2. Membership Listings

RECOMMENDATION: It is recommended that the Board approve the following business reports: 1) Purchase Orders, and 2) Membership Listings. FUNDING SOURCE: Not applicable

ITEM 15G


ITEM 15G




TO: BOARD OF TRUSTEES DATE OF REPORT: September 9, 2013 BOARD MEETING DATE: September 19, 2013 PREPARED BY: John Addleman, Director of Planning Services

Eric Dill, Assoc. Superintendent, Business SUBMITTED BY: Rick Schmitt, Superintendent SUBJECT: APPROVAL/RATIFICATION OF PROFESSIONAL

SERVICES CONTRACTS / PROPOSITION AA

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EXECUTIVE SUMMARY The attached Professional Services Report/Proposition AA summarizes seven contracts. One contract pertains to the electrical design of the audiovisual system at Canyon Crest Academy Stadium project by Johnson Consulting Engineers, Inc. The design includes provisions for data, telephone, public address, and class paging as well as a new sound system head-end and exterior speakers. At the field, design of a wireless microphone system, and power and data to serve the track and field timing system as well as scoreboards. Then at the stadium bleachers, the design of an assisted listening and voice evacuation system. Two contracts pertain to additional geotechnical investigation by Geocon, Inc. for the Science Building at Torrey Pines High School and the retaining wall at the stadium bleachers at Canyon Crest Academy. Four contracts pertain to Storm Water Pollution Prevention Plan Services; Dudek, Nolte Associates, Inc., David Beckwith and Associates, Inc., and Twining, Inc. were selected from eleven firms responding to the District’s Request for Proposals CB2013-31. The four firms will represent a pool by which the District may request such services. As each school project is developed, a proposal will be obtained and work directed by a notice to proceed in order to track cost against the agreements’ not to exceed amounts. Participation in the pool and future work will be subject to the ongoing positive performance of the firms, their capacity to perform such work and the availability of funding.

ITEM 15H


RECOMMENDATION: It is recommended that the Board approve and/or ratify the professional services contracts, and authorize Christina M. Bennett, Eric R. Dill, or Rick Schmitt to execute the agreements, as noted in the attached supplement. FUNDING SOURCE: Building Fund-Prop 39 Fund 21-39

ITEM 15H


1


PROPOSITION AA - PROFESSIONAL SERVICES REPORT Board Meeting Date: 09-19-13 FACILITIES PLANNING & CONSTRUCTION

Contract Effective

Dates

Consultant/ Vendor


School/ Department

Budget

Fee Not to Exceed

September 20, 2013- September 19, 2014

Dudek District wide Storm Water Pollution Prevention Plan Services

Building Fund-Prop 39 Fund 21-39

$100,000.00 Time and Material Basis


Nolte Associates, Inc. District wide Storm Water Pollution Prevention Plan Services




Twining, Inc. District wide Storm Water Pollution Prevention Plan Services




David Beckwith and Associates, Inc.

District wide Storm Water Pollution Prevention Plan Services



September 20, 2013- March 20, 2014

Geocon, Inc. Geotechnical Investigation Retaining Wall at Canyon Crest Academy


$8,500.00


. Geocon, Inc. Geotechnical Investigation for the Science Building at Torrey Pines High School


$6,800.00

ITEM 15H


2


Johnson Consulting Engineers, Inc.

Electrical Design of Audiovisual system at Canyon Crest Academy Stadium project


$21,000.00

ITEM 15H





Eric Dill, Assoc. Superintendent, Business SUBMITTED BY: Rick Schmitt, Superintendent SUBJECT: APPROVAL OF CHANGE ORDERS

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EXECUTIVE SUMMARY

The Diegueno Middle School HVAC Upgrades CB2013-02 (Phase 1a) is now complete. The project was completed on time and within budget. Both contractors, EC Constructors, Inc. and Pacific Winds Building, Inc., have each one change order decreasing their contract amount, by $63,246.00 and $80,506.37 respectively for the return of construction allowance. The total reduction of $143,752.37 will result in a total project cost of approximately $2.1 million, a $119 thousand savings from the $2.22 million budget. The Oak Crest Middle School HVAC Upgrades CB2013-03 and Field Improvement CB2013-09 (Phase 1a/HVAC and Field) are now complete. The total phase was completed on time and within budget. Both contractors concerning the HVAC Upgrades, EC Constructors, Inc. and Precision Electric, Inc., have each one change order decreasing their contract amount, by $87,906.00 and $100,807.83 respectively for the return of construction allowance. As well, the field contractor, Gem Industrial Inc., has one change order decreasing their contract by $3,144.04. This will result in a total project cost of approximately $1.78 million, a $626 thousand savings from the $2.41 million budget. For administrative purposes, the completion date needs to be extended on the contract to coincide with the Board’s acceptance date. RECOMMENDATION: It is recommended that the Board approve change orders to the following projects, and authorize Christina M. Bennett or Eric R. Dill to execute the change orders:

ITEM 15K


1. Oak Crest Middle School Field Improvement CB2013-09, contract entered into with Gem Industrial Inc., decreasing the contract amount by $3,144.04 for a new total of $610,715.96, and extending the contract 69 days.

2. Diegueno Middle School HVAC Upgrades CB2013-02, contract entered into with EC Constructors, Inc., decreasing the contract amount by $63,246.00 for a new total of $233,348.00, and extending the contract 38 days.

3. Diegueno Middle School HVAC Upgrades CB2013-02, contract entered into with Pacific Winds Building, Inc., decreasing the contract amount by $80,506.37 for a new total of $182,493.63, and extending the contract 38 days.

4. Oak Crest Middle School HVAC Upgrades CB2013-03, contract entered into with EC Constructors, Inc., decreasing the contract amount by $87,906.00 for a new total of $70,196.00, and extending the contract 38 days.

5. Oak Crest Middle School HVAC Upgrades CB2013-03, contract entered into with Precision Electric, Inc., decreasing the contract amount by $100,807.83 for a new total of $126,692.17, and extending the contract 38 days.

FUNDING SOURCE: N/A

ITEM 15K


ITEM 15K





Eric Dill, Assoc. Superintendent, Business SUBMITTED BY: Rick Schmitt, Superintendent SUBJECT: ACCEPTANCE OF CONSTRUCTION PROJECTS

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EXECUTIVE SUMMARY

The Phase 1a construction projects, at both Diegueno Middle School and Oak Crest Middle School are now complete. The Diegueno Middle School HVAC Upgrades CB2013-02 construction project as well as, the Oak Crest Middle School HVAC Upgrades CB2013-03 and Field Improvement CB2013-09 construction project were completed on time and within budget. It is recommended that the Board of Trustees accept these construction projects as complete. RECOMMENDATION: It is recommended that the Board accept the following construction projects as complete, and authorize the administration to file a Notice of Completion with the County Recorders’ Office:

1. Oak Crest Middle School Field Improvement CB2013-09, contract entered into with Gem Industrial Inc.

2. Diegueno Middle School HVAC Upgrades CB2013-02, contract entered into with EC Constructors, Inc.

3. Diegueno Middle School HVAC Upgrades CB2013-02, contract entered into with Pacific Winds Building, Inc.

4. Oak Crest Middle School HVAC Upgrades CB2013-03, contract entered into with EC Constructors, Inc.

5. Oak Crest Middle School HVAC Upgrades CB2013-03, contract entered into with Precision Electric, Inc.

FUNDING SOURCE:

N/A

ITEM 15L




TO: BOARD OF TRUSTEES DATE OF REPORT: September 10, 2013 BOARD MEETING DATE: September 19, 2013 PREPARED BY: John Addleman, Director of Planning

Services Eric R. Dill, Assoc. Supt. of Business Services

SUBMITTED BY: Rick Schmitt, Superintendent SUBJECT: COMMUNITY FACILITIES DISTRICT NO.

95-2 / ANNEXATION NO. 19 / ADOPTION OF RESOLUTION CERTIFYING ELECTION

RESULTS /PRIMROSE LANE / A 10 UNIT SINGLE FAMILY SUBDIVISION / CITYMARK OLIVENHAIN, LLC

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EXECUTIVE SUMMARY

At the August 22, 2013 Board meeting, the Board adopted a resolution which requested the election official to conduct a special election to be held on September 10, 2013, for Community Facilities District No. 95-2, Annexation No. 19. The election material was forwarded to the property owners, and the deadline for the election was 5:00 p.m. on September 10th. Attached as Appendix A to the resolution is the completed Certificate of Election Official declaring the election as having a 100% return and approval. The final step in the annexation process will be to file a Notice of Special Tax Lien with the County Recorder’s Office within 15 days of the election. RECOMMENDATION: It is recommended that the Board adopt the attached Resolution Certifying the Results of the Election with Respect to Community Facilities District No. 95-2, Annexation No. 19 of the San Dieguito Union High School District.

FUNDING SOURCE: Not applicable. Enclosures: Certificate of Election Official

ITEM 16


RESOLUTION OF THE BOARD OF TRUSTEES

OF THE SAN DIEGUITO UNION HIGH SCHOOL DISTRICT

CERTIFYING THE RESULTS OF AN ELECTION WITH RESPECT TO

COMMUNITY FACILITIES DISTRICT NO. 95-2, ANNEXATION NO. 19 OF

THE SAN DIEGUITO UNION HIGH SCHOOL DISTRICT

WHEREAS, on August 22, 2013, the Board of Trustees (the “Board”) of the San

Dieguito Union High School District (the “District”) adopted a resolution entitled

“Resolution of the Board of Trustees of the San Dieguito Union High School District

Acting as the Legislative Body of the San Dieguito Union High School District

Community Facilities District No. 95-2” (the “Resolution”) annexing certain territory into

Community Facilities District No. 95-2 of the School District, authorizing the levy of a

special tax, authorizing the incurrence of bonded indebtedness not to exceed $50,000,000

and calling an election on September 10, 2013.

WHEREAS, pursuant to the Resolution, a special election was held and conducted

in the District on September 10, 2013, at which election there was submitted to the

qualified voters of the District the following bond proposition, to wit:

Proposition No. DD: Shall Community Facilities District No. 95-2

of the San Dieguito Union High School District incur an indebtedness and

issue bonds in the maximum aggregate principal amount of $50,000,000,

for a maximum term of not more than 35 years with interest not to exceed

the maximum interest rate permitted by law, the proceeds of which will be

used to pay for the cost of acquiring, leasing and/or construction school

facilities and equipment and other facilities to be used in conjunction with

school facilities and for certain incidental expenses; shall a special tax as

provided in the Resolution of Formation with respect to the District be

levied to pay the principal of and interest on such bonds and to pay for

leasing, construction and/or acquisition of the facilities and equipment

described above; shall an appropriations limit be established for the District

equal to the amount of all proceeds of the special tax collected annually as

adjusted for changes in the cost of living and changes in population.

WHEREAS, the Board of Trustees has received from Eric Dill, the Election

Official appointed by the Board with respect to the election, the certificate attached hereto

as Appendix A and hereby incorporated by reference which certifies that more than two-

thirds votes cast at the election were cast in favor of incurring bonded indebtedness,

levying certain special taxes and establishing an appropriations limit for the District.

NOW, THEREFORE, THE BOARD OF TRUSTEES OF THE SAN DIEGUITO

UNION HIGH SCHOOL DISTRICT DOES HEREBY RESOLVE, DETERMINE AND

ORDER as follows:

ITEM 16


Section 1. That more than two-thirds of the votes cast at a special election which

was duly and legally held and conducted in the District on September 10, 2013, were cast

in favor of incurring bonded indebtedness in an amount of $50,000,000, levying certain

special taxes and establishing an appropriations limit for the District.

Section 2. This Resolution shall take effect upon adoption.

ADOPTED SIGNED AND APPROVED, this 19th day of September, 2013.


By __________________________________________

Title: President

ATTEST:

By ____________________________

Title: Recording Secretary

ITEM 16


APPENDIX A

CERTIFICATE OF ELECTION

OFFICIAL

ITEM 16


ITEM 16


STATE OF CALIFORNIA )

) ss

COUNTY OF SAN DIEGO )

I, Barbara Groth, President of the Board of Trustees of the San Dieguito Union

High School District (the “Board”) do hereby certify that the foregoing Resolution was

duly adopted by the Board of said San Dieguito Union High School District at a meeting

of said Board held on the 19th day of September, 2013, and that it was so adopted by the

following vote:

AYES: MEMBERS: ____________________________

____________________________

NOES: MEMBERS: ____________________________

____________________________

ABSTAIN: MEMBERS: ____________________________

____________________________

ABSENT: MEMBERS: ____________________________

____________________________

____________________________

President of the Board of Trustees

ITEM 16



INFORMATION REGARDING BOARD AGENDA ITEM TO: BOARD OF TRUSTEES DATE OF REPORT: September 9, 2013 BOARD MEETING DATE: September 19, 2013 PREPARED AND SUBMITTED BY: Rick Schmitt, Superintendent SUBJECT: 2013-14 SDUHSD EDUCATION PLAN - STRATEGIC THEMES

EXECUTIVE SUMMARY

During the Board Workshop of September 5, 2013, the Superintendent and Executive Cabinet Staff gave a presentation that highlighted key points of the San Dieguito Union High School District’s 2013-14 Education Plan – Strategic Themes. A draft of this document was submitted for the Board’s consideration and is now being submitted for Board Action. RECOMMENDATION: It is recommended that the Board adopt the 2013-14 Education Plan - Strategic Themes, as shown in the attached supplement(s). FUNDING SOURCE: Not applicable RS/bb

ITEM 17


Vision: To provide a world-class education for all students through quality programs that engage students, inspire

achievement and service to others; prepare them to be lifelong learners and responsible members of society

Education Plan: Strategic Themes, 2013-14

Teaching &

Learning

Assessment &

Learning

Learning Opportunities & Supportive

Learning Environments

Accomplished Educators

Community Engagement & Partnership

Planning &

Resource Management

Our focus on teaching and learning is characterized by:

• The belief that each student can & should learn at a high level

• Offering a cohesive curriculum aligned to the Common Core State Standards and focused on 21st Century skills

• Viewing teaching & learning as collaborative activities

• Providing high quality, innovative instruction informed by balanced assessment

• A commitment to continuous improvement

We use assessments to accurately measure student mastery of essential learning outcomes by:

• Utilizing a balanced System of Assessment: formal/informal & formative / summative

• Viewing and using assessment as a tool to guide teaching and learning

• Using assessment as a tool to identify students in need of intervention

• Using assessment as a tool to evaluate our programs

• Using assessment as a means to measure & report on student learning

We ensure effective learning opportunities by:

• Developing diverse, expanded options for students that extend beyond the classroom and include web-based choices

• Utilizing up-to-date educational technology

• Developing K-16 partnerships to ensure seamless transitions and appropriate options for all students

• Implementing re-teach & intervention strategies for students who do not learn at the level expected of all students

• Ensuring that all students are educated in the least restrictive environment that provides appropriate services at an appropriate cost

We staff our schools with accomplished educators and orient all district efforts toward the success of students by:

• Recruiting and selecting highly qualified employees

• Training and support of highly qualified employees

• Effective support of highly qualified employees through evaluation

• Utilizing efficient position control for budget accuracy

• Updating office procedures to maximize technology advancement

• Maintaining and strengthening employer/employee relations

A community is known by the schools it supports. We activate community support and engagement by:

• Building relationships with community key leaders & communicators

• Providing up-to-date communication of all pertinent information through social & traditional media and community meetings

• Establishing and supporting collaborative partnerships

• Communicating the positive story of the District through local traditional media, SDUHSD website, Facebook & Twitter

Clearly, effectively & regularly communicating the District’s key Priorities and Vision for Success: • Continuous improvement of

each student through Common Core

• Budget Recovery • Prop AA 21st Century

Facilities • Training & supporting

talented staff

Our commitment to teaching and learning is achieved by:

Cautiously managing budget stabilization and recovery:

• Eliminating the structural deficit • Restoring reserves to pre-recession

levels • Supporting Common Core State

Standards implementation Long Range Facilities Master Planning and Proposition AA Oversight: • Aligning projects with instructional

priorities and multi-year bond financing plan

• Focusing on first bond issuance: two-year phasing of planning, design and construction within established budgets

• Communicating project, budget and financial status to Board, ICOC, and public

Enhancing technology: • Planning long-term Prop AA

infrastructure upgrades • Supporting instruction with better

wireless access and additional bandwidth

• Preparing for Common Core State Standards instruction and assessment requirements

San Dieguito Union High School District Mission To Provide a World-Class Education For All Students: Engaged, Inspired, Prepared

ITEM 17


ITEM 18




TO: BOARD OF TRUSTEES DATE OF REPORT: September 11, 2013 BOARD MEETING DATE: September 19, 2013 PREPARED BY: Eric R. Dill Associate Superintendent, Business SUBMITTED BY: Rick Schmitt Superintendent SUBJECT: REVIEW OF DESIGN CONCEPT &

MATERIALS / TORREY PINES HS SCIENCE BLDG

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EXECUTIVE SUMMARY The architect and staff will review the design concept and materials for the Torrey Pines HS Science Building at the Board meeting on September 19, 2013. Materials will be made available at the meeting. RECOMMENDATION: This item is being submitted for review only.

ITEM 19



INFORMATION REGARDING BOARD AGENDA ITEM TO: BOARD OF TRUSTEES DATE OF REPORT: September 12, 2013 BOARD MEETING DATE: September 19, 2013 PREPARED BY: Christina M. Bennett, Director of Purchasing/Risk

Mgmt. Eric R. Dill, Associate Superintendent/Business

SUBMITTED BY: Rick Schmitt Superintendent SUBJECT: LABOR COMPLIANCE PROGRAM ANNUAL

REPORT 2013

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EXECUTIVE SUMMARY

Under the rules and regulations of the Labor Compliance Program, the Board of Trustees is to be presented with an annual report of activities in this program. The District reported that there were not any contracts involving the Labor Compliance Program during the period July 1, 2012 through June 30, 2013 fiscal year.

RECOMMENDATION The Labor Compliance Program Annual Report 2013, for the reporting period July 1,

2012 through June 30, 2013, is being submitted as an information item, as shown in the attached supplement.

FUNDING SOURCE Not applicable

ITEM 20


ITEM 20


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