board of recreation and city of los angele...

CITY OF Los ANGELECALIFORNIA

LYNN ALVAREZVICE PRESIDENT

DEPARTMENT OFRECREATION AND PARKS

221 N. FIGUEROA STREETSUITE 1550

LOS ANGELES, CA 90012

(213) 202-2633FAX: (213) 202-2614

BOARD OF RECREATION ANDPARK COMMISSIONERS

W. JEROME STANLEYJILL T WERNER

JOHNATHAN WILLIAMS

JON KIRK MUKRIGENERAL MANAGER

BARRY A SANDERSPRESIDENT

LATONYA D. DEANCOMMISSION EXECUTIVE ASSISTANT II

ANTONIO R. VILLARAIGOSAMAYOR

March 14,2013

Honorable City CouncilC/O: Office of the City ClerkCity Hall, Room 395

Attention: Ms. Mandy Morales, Office of the Mayor

Honorable Antonio R. Villaraigosa, MayorCity of Los AngelesCity Hall, Room 303

Honorable Members:

Pursuant to the Administrative Code Section 14.6 et scq., the Department of Recreation and Parks(RAP) is transmitting copies of the grant application, grant award notification, and the Board ofRecreation and Park Commissioners' January 16,2013 approved Board Report No. 13-016, relativeto the LA84 Summer Swim 2013 grant to help fund RAP aquatics programming.

1. Retroactively approve the submission of a LA84 Foundation 2013 Summer Swim Program grantapplication to the LA84 Foundation to fund the RAP aquatics programming;

Recommendations for Council action, subject to the approval of the Mayor:

2. Designate RAP's General Manager, Executive Officer, or Assistant General Manager, as theagent to conduct all negotiations, execute and submit all documents, including, but not limited toapplications, agreements, amendments, and payment requests and so on, which may be necessaryfor the completion of the project(s);

3. Authorize RAP's General Manager to accept and receive the LA84 Foundation 2013 SummerSwim Program grant in the approximate amount of$85,000 from the LA84 Foundation to helpfund the RAP aquatics programming: and

4. Authorize RAP's Chief Accounting Employee to appropriate funding received to the necessaryaccount within "Recreation and Parks Grant" Fund 205 to accept the LA84 Foundation 2013Summer Swim Program Grant in the approximate amount of $85,000.

AN eaUAL EMPLOYMENT OPPORTUNITY - AFFIRMATIVE ACTION "'~Vl1··1..0YER "<c",,,~.a"''''''de''~'e<.,,''''''''" @

Honorable Members of the v.rty CouncilMarch 14,2013

Background:

In December 2012, the LA84 Foundation invited the Department of Recreation and Parks (RAP) toapply for the 2013 Summer Swim Program Grant, which was due by February 15, 2013. OnFebruary 14,2013, RAP submitted the 2013 Summer Swim Program Grant application to help fundthe RAP aquatics programming. At its meeting of January 16,2013, the Board of Recreation andPark Commissioners approved submittal of the grant application (Board Report No. 13-016).

On March 8, 2013, RAP received notification that the RAP aquatic programming was selected forthe 2013 Summer Swim Program grant award of $85,000.

If you have any questions, please contact Isophine Atkinson, Senior Management Analyst II, GrantsAdministration, at (213) 202-3272.

Sincerely,

JKM:IA:mr

Enclosures

cc: Claudia Aguilar, Office of the City Administrative OfficerAndrea Galvin, Office of the Chief Legislative Analyst

2114113 My Account

Account: kai.wong@lacity,org I Change E-mail/Password Contact Us I Help I Exit

LAB4Foundation

Application Name Project Title Requested Action

Applications

Thank You! Your LA84 Foundation Summer Swim application has been submitted.

1'···················· ..····················_··········- .

Show LI.T!..PE?9.t~~.~...~..PJ?~~_c:l~~?.I}~

ID Last Updated

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2114113 LA84 Foundation- Summer Swm

lA84 Foundation - Summer Swim

Agency Information

Please Enter Your Agency's Information Below

Name of AgencyCity of Los Angeles

Address221 N. Figueroa St., 2nd Floor

CityLos Angeles

Zip Code90012

Agency WebsiteWIWv'.la parks. 0 rg

Primary Contact Information

Prefix<None>

First NameIsophine

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Last NameAtkinso n

TitleAss lsta nt Director, Gra nts Ad m inistratio n

Office Phone213-202-2372

Cell Number (Or Alternative Number)

2114113 LA.84 Foundation- Summer Swm

E-mailis 0 phine.a [email protected]

Names of Agency's Legal Signatory(ies) and Titles (if different from Contact Person)Jon Kirk Mukri, General Manager

BackgroundPlease indicate which aquatic sports programs are offered by your agency?(check as many as apply)

Learn To SwimSwimming

DivingSynch ro n ized Swim m in g

Water Polo

When will your pools open for 2012?06/23/2012

When will your pools close for 2012?08/12/2012

What is your current fiscal year budget for youth aquatics (ages 6-17 years old)?6,500,000

How many aquatics coaches and administrators for the LA84 Summer Swim Program do you have?257

How many undupllcated youth will you serve in your agency's summer programming in 2012?Count each youth once regardless of their participation in multiple aquatic sports

12,000

in your agency, how many unduplicated youth will be served as a result of the LA84 Foundation's2012 Summer Swim Program?2,000

Youth Aquatics Program DescriptionHow many pools in your municipality will be open to the public in 2012?52

Of those pools, how many will participate in the LA84 Foundation Summer Swim 2012 program?49

Please select the areas where your program serves

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2114113 LA84 Foundation - Summer Swm

Select as many as apply

Los Angeles County

How many instructors and/or lifeguards do you have? What is the instructor and lifeguard to athleteratio? Please indicate if there are any existing policies or regulations that impact theinstructor/lifeguard staffing?The Department employs approximately 750 Lifesaving Staff during the summer, with an average of 3-4 staff on dutyat each facility, with more for larger facilities.

The Instructor/lifeguard to athlete ratios are as follows:Learn to Swim Lessons 1 instructor/lifeguard to 15 participantsSwim Team 1 coach to 30 participantsSynchronized swimming 1 coach to 10 participantsDiving 1 coach to 20 participantsWater Polo 1 coach to' 20 participants

There are existing Department practices that impact the instructor/lifeguard staffing which determine the ratios foreach program indicated above.

Walter Tobar - Aquatic Facility Manager I who has served as the LA84 program coordinator for over five years.Oversees the Water Polo progra m.

Who are the key staff members leading the program and what experience do they have workingwith youth and aquatics programs?The key staff members leading the program and their experience are as follows:

Richard Rincon - Aquatic Facility Manager I, with U.S. Water Polo experience and assists Walter Tobar with the WaterPolo progra m.

Michael Shanto - Aquatic Facility Manager I who oversees the Diving Program, with over 30 years of aquatic experienceand was at one time a competitive diver. Holds an American Red Cross Water Safety Instructor Trainer certificate.

Steve Steward - Aquatic Facility Manager I who oversees the Competitive Swim Program and a former U.S. Swimmingcoach

Ghenwa Haddad - Water Safety Instructor who oversees the Synchronized Swimming Program.

Wendy Escobar - Synchronized Swim ming Program coordinator

If relevant, briefly list and describe the role of partner organizations.Kaiser Perrnanente is a partner organization of the City of Los Angeles, providing grant funding for the "OperatlonSplash" swim program. Operation Splash funding provides swim lesson sponsorships at "urban impacted" facilities(those that serve a high concentration of low-income patrons) and partial sponsorship of the Junior Lifeguard Program.

What challenges do you anticipate in implementing the program this year? How will these be

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2114113

addressed?LA84 Foundation - Summer S"';m

The City and the Department anticipate possible budgetary shortfalls, which will seriously impact the delivery of publicservices. In anticipation, the Department has meticulously planned for staffing, scheduling of classes and events toensure program success. By relying on best practices and through years of experience in providing these services, theDepartment will effectively mitigate such challenges and continue to provide quality programming.

What else would you like to share with us about your program or the community that this requestwill serve? Feel free to use specific examples.The City of Los Angeles Department of Recreation and Parks has been a long-standing partner with the LA84Foundation. This partnership has provided opportunities for youth to learn to swim and participate in teamcompetitions where they may not have otherwise afforded. Through this outstanding relationship, the Department'sAquatic Division has been able to fulfill its mission in providing water safety education through swim lessons to thecommunities it serves. Another highlight of this program is that some of the City's Aquatic staff were at one timeparticipants of the City's Aquatic team sports programs.

Learn-ta-Swim Program Request

Please complete this page in it's entirety if you are requesting support for a Learn-to-Swirnprogram. If you are not requesting support for your Learn-to-Swim program, please go tothe next page.

Approximately how many undupllcated youth will participate during the grant period?600

How long is the program?(weeks)

4-6

Do you charge a fee?Yes

If you charge a feel how much does it cost to participate?40.00

What does the fee include?Ten 25-minute sessions of swim lesson instruction.

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2114113 LA84 Foundation - Summer Swim

Do you offer financial assistance?No

What is the average amount of financial assistance provided?

Swim Team Program Request

Please complete this page in it's entirety if you are requesting support for a Swim Team. Ifyou are not requesting support for your Swim Team, please go to the next page.

Approximately how many unduplicated youth will participate during the grant period?800


7-10


If you charge a fee, how much does it cost to participate?40.00

What does the fee include?The fee of $40 includes instruction, cornpetltio n, competitive awards, participation award and team t-shirt.

For the LA 84 scholarships, the Department will apply a discounted rate of $30 per scholarship.



Water Polo Program Request

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2114/13 LA84 Foundation - Summer SVlim

Please complete thsi page ,... it's entirety if you are requestinr support for Water Polo. If youare not requesting support .r Water Polo, please go to the n. c page.



7-10



What does the fee include?The $40 fee includes instru etion t com petitio n, com petitive awa rds, pa rticipatio n award and team t-sh lrt,

For the LA 84 scholarships, the Department will apply a discounted rate of $30 per scholarship.


Synchronized Swimming Program Request


Plesae complete this page in it's entirety if you are requesting support for SynchronizedSwimming. If you are not requesting support for Synchronized Swimming, please go to thenext page.

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7-10

2114113 LA84 Foundation - Summer Swim



What does the fee include?The $40 fee includes instruction, competition, competitive awards, participation award and team t-shirt.

For the LA 84 scholarships, the Department vvifl apply a discounted rate of $30 per scholarship.


What is the average amount of financial assitance provided?

Dive Program Request

Please complete this page in it's entirety if you are requesting support for Dive. If you arenot requesting support for Dive, please go to the next page to attach your pool listing andbudget request.



7-10



What does the fee include?The $40 fee includes instruction, competition, competitive awards, participation award and team t-shirt.

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For the LA 84 scholarships, the De ment will apply a discounted rate of $30 scholarship.

2114113 LA84Foundation- SummerSwim


Attachments


TitleBudget Forms

List of Participating Pools

Equipment Bids (Optional)

File NameLA 84 Budget Forms.xlsLA84 List of Facilities2012.xlsLA 84 Vendor Quote.pdf

Files attached to this form may be deleted 120 days after submission.

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Sales Quote Number: SQ40419Sales Quote Date: 01/24/13

Page: 1

Lincoln Equipment, Inc.2051 Commerce AvenueConcord, CA 94520

LINCDLNCOMMERCIAL POOL EQUIPMENT

SALES QUOTE

SellTo: LA84 Foundation

Eric Medina2141 West Adams BlvdLos Angeles, CA 90018

ShipTo: Los Angeles Citywide Aquatics

LA84 Foundation3900 Chevy Chase DriveLos Angeles, CA 90039

Ship Via FOB-Origin Customer 10 AAF8Terms Net 30 Days Cust Phone 323/730-4600SalesPerson Larry Pfoutz Cust Fax 323/730-9637

Item No. Description Unit Quantity Unit Price Total Price

62-057 Mikasa Varsity men's ball EACH 20 19.95 399.00

62-105 Mikasa Varsity junior ball, red EACH 20 19.95 399.00

62-058 Mikasa Varsity women's ball EACH 20 19.95 399.00

57-010 Laxto nose clip Specify sizes when EACH 400 1.40 560.00ordering

ESTIMATED Freight EACH 35.00 35.00

Visit us on-line at: www.lincolnaquatics.comPhone us at: 800-223-5450

Amount Subject toSales Tax

1,757.00

Amount Exemptfrom Sales Tax

35.00

Subtotal:Invoice Discount:Total Sales Tax:

1,792.000.00

158.13

To expedite orders, please include Quote Number with purchase order.Price quotes good for 30 Days. Orders placed after 30 days may be re-quoted. Freight is Estimated only and is subject to change.

Submitted by: _ Accepted by: _

Total: 1,950.13

3/12113 City of Los Angeles Mail" 2013 Summer Swim agreement

lsophine Atkinson <isophine.atkinsonsplacity.orq>

2013 Summer Swim agreement1 message

Jalal Hazzard <[email protected]>To: Isophine Atkinson <[email protected]>

Fri, Mar 8, 2013 at 3:46 PM

Re: Grant # 22753

Dear Ms. Atkinson:

Congratulations on the grant awarded to the City of Los Angeles for the 2013 Summer SwimProgram. The grant will officially go into effect upon completion of a signed agreement with the LA84Foundation.

Attached is the Grant Agreement between the LA84 Foundation and the City of Los Angeles. Pleasesign and return the grant agreement as soon as possible. Additionally, we will also need a copy ofyour certificate of liability insurance naming the LA84 Foundation as an additional insured ORevidence of self-ins urance.

Please note the following important dates:

April 19. 2013: Deadline to send back (1) signed grant agreement AND (2) either the Certificate ofInsurance naming the LA84 Foundation as an additional insured OR evidence of self-insurance.

May 2.2013: 10:00am -12pm, Kick-off Meeting at the LA84 Foundation (Mandatory)

Mer the Agreement has been fully executed, we will send you an executed copy for your files. If youhave any questions, please do not hesitate to call me at (323) 730-4621.

We appreciate our long-standing partnership with the City of Los Angeles and we look forward tohaving a successful Summer Swim Program

Sincerely,

https:llmail.google.com'mail/ulO/?ui"'2&i""'7bd503f4bb&~ew=pt&asyom=jhazzard%40Ia84foundation.org%2C&as_subser-all&as_within'"1 d&search"'adv&th"'... 1/2

3112113 Cityof Los Angeles Mail- 2013 Summer S'Mm agreement

Jalal Hazzard

Senior Program Officer

323-730-4621/ [email protected]

\>i~~-:;~~};:!"~]

A84 >J~

't9 22753 - agreement.pdf104K

https:/fmail.google.comimaillulOl?ui=2&ik=7bd503f4bb&";ew=pt&as_from=jhazzard%40Ia84foundation.org%2C&as_subset=all&as_'Mthin=1d&search"'adV&th=... 212

A frJ[P)[email protected]'REPORT OF GENERAL MANAGEJA' . l!lI

" "JAN-1S 2013DATE January 16, 2013 ..00000P'RtcREAltON

:r PARK"CoMMISSJOHERSBOARD OF RECREATION AND PARK COMMISSIONERS

C.D. Various

NO. 13-016

SUBJECT: LA84 FOUNDATION 2013 SUMMER SWIM PROGRAM -AU1HORIZATION TOSUBMIT GRANT APPLICATION; ACCEPTANCE OF GRANT FUNDS

RAdams ~H. Fujita "'"*V. Israel " "

K. ReganM.ShullN. Williams

Disapprovedj, __

RECOMMENDATIONS:

That the Board:

1. Approve the submission of a 2013 Summer Swim Program grant application to the LA84Foundation to augment funding for the Department of Recreation and Parks (RAP) aquaticsprogramming in the approximate amount of $85,000, subject to Mayor and City Councilapproval;

2. Direct staff to transmit a" copy of the grant application to the Mayor, Office of the CityAdministrative Officer (CAO), Office of the Chief Legislative Analyst (CLA), and to the CityClerk for committee and City Council approval before accepting and receiving the grant award,pursuant to the Los Angeles Administrative Code Section 14.6 et seq. as may be amended;

3. Authorize the RAP's General Manager to accept and receive the LA84 Foundation 2013 SummerSwim grant, if awarded, in the approximate amount of $85,000 from LA84 Foundation foraquatics programming, subject to the approval of the Mayor and City Council;

4. Designate tbeRAP's General Manager, Executive Officer, or Assistant General Manager, as theagent to conduct all negotiations, execute and submit all documents, including, but not limited toapplications, agreements, amendments, and payment requests and so on, which may be necessaryfor the completion of the project(s); and

PO. 2 NO. 13-016

REPORT OF GENERAL MANAGER

5. Authorize the RAP's Chief Accounting Employee to appropriate funding received to thenecessary account within "Recreation and Parks Grant" Fund 205 to accept the LA84 Foundation2013 Summer Swim grant, if awarded, in the approximate amount of $85,000 for aquaticsprogrammmg.

SUMMARY:

illJanuary 20 13, the LA84 Foundation is expected to release its notice offunding availability for the2013 Summer Swim Program to help fund the summer aquatic programs.

The LA84 Foundation and the Department of Recreation and Parks (RAP) have workedcollaboratively in conducting summer swim programming for over 20 years serving primarilydisadvantaged areas throughout the City of Angeles by offering access to aquatic sports that typicallyeludes youth residing inunderserved areas. This programming also increases the youth's knowledgeof aquatic safety, which is in line with the RAP's focus on youth development and building healthycommunities.

The LA84 Foundation 2013 Summer Swim grant would provide sponsorsbips for free swim lessonsand free participation on a competitive aquatic sports team. Youth participating in the competitive'sports would then be able to qualify to compete in special events, like the Summer Swim Festival,Diving Festival, Synchronized Swim Festival and/or the Water Polo Tournament competitions.

One of the Summer Swim Program's goals is to serve at least 2,000 youth, ages 7 to 17. Successfulawards in previous years have allowed RAP to reach tens of thousands of disadvantaged youth.

FISCAL IMPACT STATEMENT:

The acceptance of this grant does not require a match. There is no fiscal impact to RAP's GeneralFund.

This report was prepared by Mark Rose, Facility Director, Grants Administration.

board of recreation and city of los angele...

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