board of education · 2011. 2. 14. · february 14 83 2011 special meeting the board of education...

February 14 2011

BOARD OF EDUCATION

CINCINNATI, OHIO

PROCEEDINGS

SPECIAL MEETING

February 14, 2011

Table of Contents

Roll Call . . . . . . . . . . . . . . . . . . 83 Recess into Executive Session . . . . . . . . . . . . . 83 Adjourn from Recess . . . . . . . . . . . . . . . 83

February 14 83 2011

SPECIAL MEETING The Board of Education of the City School District of the City of Cincinnati, Ohio, met in special session pursuant to notice by the Treasurer in the Board Office at the Cincinnati Public Schools Education Center, 2651 Burnet Avenue, Monday, February 14, 2011 at 5:45 p.m., President Bolton in the chair.

ROLL CALL Present: Members Bates, Ingram, Nelms, Parker, White, President Bolton (6) Member White arrived at 5:49 p.m. Absent: Member Reed (1) Superintendent Ronan was absent.

RECESS INTO EXECUTIVE SESSION

Mrs. Bates moved and Mr. Parker seconded the motion that the Board recess into executive session at 5:47 p.m. to consider sale of property at competitive bidding, pending or imminent court action in conference with board legal counsel, and the employment of a public employee or official. Ayes: Members Bates, Ingram, Nelms, Parker, President Bolton (5) Noes: None President Bolton declared the motion carried.

ADJOURN FROM RECESS

The Board adjourned from Executive Session at 6:55 p.m.

Jonathan L. Boyd Treasurer/CFO

February 14 2011

BOARD OF EDUCATION

CINCINNATI, OHIO

PROCEEDINGS

REGULAR MEETING

February 14, 2011

Table of Contents Roll Call . . . . . . . . . . . . . . . . . . 84 Minutes Approved . . . . . . . . . . . . . . . . 84 Presentations . . . . . . . . . . . . . . . . . 84 Hearing the Public . . . . . . . . . . . . . . . . 84 A Resolution Rescinding Board Policies: 2132 – Educational Process Goals and 4211 –

Whistleblower Protection Classified Staff . . . . . . . . . . .

85 A Resolution to Transfer Funds to the School-Wide Pooling Fund from the General

Fund, Title I, Title II-A, Title IV, and IDEIA-B for the Fiscal Year 2010-11 . . .

85 FY 2010-11 Amended Appropriations Resolution . . . . . . . . . 86 A Resolution Approving Construction Documents and Authorizing the Commencement

of Bidding Including the Advertisement for and the Review of Bids for Furniture Bid Package at Clark Montessori High School . . . . . . . . . . .

89 A Resolution Approving Construction Documents and Authorizing the Commencement

of Bidding Including the Advertisement for and the Review of Bids for Bid Package #6; Loose Furnishings at New Evanston School . . . . . . . . . .

91 A Resolution Approving Construction Documents and Authorizing the Commencement

of Bidding Including the Advertisement for and the Review of Bids for Package #10; Abatement North Wing Related to Walnut Hills High School Renovations . . .

94 A Resolution Expressing an Intent to Award Construction Contracts for Main Bid

Packages and Authorizing the President and the Treasurer to Enter Into Said Contracts Upon Compliance with All Conditions Precedent Related to Sayler Park Elementary School Renovations and Additions . . . . . . . . . . . .

97 A Resolution to Establish the Name Change for the Winton Montessori School . . 100 Finance Committee – Written January 19, 2011 . . . . . . . . . 100 Policy Committee – Written January 24, 2011 . . . . . . . . . . 103 Student Achievement Committee’s Charter School Ad Hoc Committee Meeting –

Written February 1, 2011 . . . . . . . . . . . . . .

104 Partnership Public Engagement Committee – Written February 8, 2011 . . . . 107 Committee of the Whole Meeting – Written January 19, 2011 . . . . . . 109 Committee of the Whole Meeting – Written February 9, 2011 . . . . . . 110 Recommendations of the Superintendent of Schools 1. Certificated Personnel . . . . . . . . . . . . . 111 2. Civil Service Personnel . . . . . . . . . . . . . 116

February 14 2011

PROCEEDINGS

REGULAR MEETING

February 14, 2011

Table of Contents

(cont.)

Recommendations of the Superintendent of Schools(cont.) 3. Calendar for School Year 2011-2012 . . . . . . . . . . 117 4. Calendar for School Year 2012-2013 . . . . . . . . . . 117 5. Extension of License to Inspect and Option Agreement for Bloom School . . 118 Report of the Treasurer 1. Agreements with Consultants . . . . . . . . . . . . 118 2. Receipt of Grant and Agreement with The Children’s Home of Cincinnati . . 118 3. Receipt of Donation from Clever Crazes for Kids/Building Healthy Lives

Foundation . . . . . . . . . . . . . . . .

118 4. Receipt of Donation from Fifth Third . . . . . . . . . . 118 5. Receipt of Donation from Scholarship America . . . . . . . . 119 6. Receipt of Donation from Woodrow Keown Jr. . . . . . . . . 119 7. Receipt of Donation from College For Every Student . . . . . . . 119 8. Receipt of Donation from WesBanco Bank . . . . . . . . . 119 9. Agreement with PCS Revenue Control Systems . . . . . . . . 119 10. Agreement with Xionsoft, LLC . . . . . . . . . . . 119 11. Lease Agreement with Mrs. Barbara Ann Adkins . . . . . . . 119 12. Lease Agreement with Avondale Redevelopment Corp. . . . . . . 119 13. Receipts . . . . . . . . . . . . . . . . . 119 14. Assignment . . . . . . . . . . . . . . . . 120 15. Board Member Service Fund . . . . . . . . . . . . 120 16. Payment for Legal Services from General Fund General Counsel’s Office . . 120 17. Payment for Legal Services from Building Fund 4 (LFI) . . . . . . 121 18. Agreement with Jobs for Cincinnati Graduates . . . . . . . . 121 19. Payment of Confirming Requisitions . . . . . . . . . . 121 20. Award Of Purchase Orders . . . . . . . . . . . . 122 21. Award Of Change Orders . . . . . . . . . . . . . 126 22. Award Of Contracts for School Moves for R. A. Taft Information Technology

High School and Walnut Hills North Wing . . . . . . . . .

127 23. Award Of Contracts - Sayler Park Building Packages . . . . . . . 128 For Board Information 24. Agreements with Consultants . . . . . . . . . . . . 130 25. Agreements with Consultants- Late Requests . . . . . . . . 131 Other Business . . . . . . . . . . . . . . . . 131 Assignment . . . . . . . . . . . . . . . . . 132 Adjournment . . . . . . . . . . . . . . . . . 132

February 14 84 2011

REGULAR MEETING The Board of Education of the City School District of the City of Cincinnati, Ohio, met pursuant to its calendar of meetings in the Rosa E. Blackwell Interactive Learning Center at the Cincinnati Public Schools Education Center, 2651 Burnet Avenue, Monday, February 14, 2011 at 7:03 p.m., President Bolton in the chair.

ROLL CALL Present: Members Bates, Ingram, Nelms, Parker, White, President Bolton (6) Absent: Member Reed (1) Superintendent Ronan was absent.

MINUTES APPROVED Mr. Nelms moved that the minutes of the following meetings be approved without reading, copies of said minutes having been distributed to members and made available to the public and news media on February 14, 2011.

Organizational Meeting – January 3, 2011 Special Meeting – January 10, 2011 Regular Meeting – January 10, 2011 Special Public Meeting – January 13, 2011 Special Public Meeting – January 24, 2011 Regular Meeting – January 24, 2011

Passed viva voce. President Bolton declared the motion carried.

PRESENTATIONS 1. Legislative Impact on CPS Budget – Jonathan Boyd, Treasurer, and the Administration

HEARING THE PUBLIC The following persons addressed the Board regarding the topics indicated: Hershel Daniels, Jr. Taft Elementary – STEM program Wanda Lloyd-Daniels Concerns at Taft Elementary Tom Rowe Parents for Hyde Park School: introducing groups efforts and goal. Marilyn Crumpton Point of sale food service contract. Sean Kelley Magnet school lottery.

February 14 85 2011

A RESOLUTION RESCINDING BOARD POLICIES: 2132 – EDUCATIONAL PROCESS GOALS

4211 – WHISTLEBLOWER PROTECTION CLASSIFIED STAFF

WHEREAS, The Cincinnati Board of Education is reviewing the existing district policies; and

WHEREAS, The Cincinnati Board of Education has determined revision of the current Board Policies is in order to make them consistent with the current state laws and district procedures; and

WHEREAS, The Cincinnati Board of Education Policy Committee reviewed Board Policies 2132 – Educational Process Goals and 4211 – Whistleblower Protection Classified Staff; and

WHEREAS, The Committee determined Board Policy 2132 – Educational Process Goals is no longer needed; and

WHEREAS, The Committee determined Board Policy 4211 – Whistleblower Protection Classified Staff is a duplication of Board Policy 1411 – Whistleblower Protection; and

NOW, THEREFORE BE IT RESOLVED, that the Cincinnati Board of Education rescinds Board Policies 2132 – Educational Process Goals and 4211 – Whistleblower Protection Classified Staff. Melanie Bates Mrs. Bates moved and Mr. Nelms seconded the motion that the Resolution Rescinding Board Policies: 2132 – Educational Process Goals 4211 – Whistleblower Protection Classified Staff be approved. Ayes: Members Bates, Ingram, Nelms, Parker, White, President Bolton (6) Noes: None President Bolton declared the motion carried.

A RESOLUTION TO TRANSFER FUNDS TO THE SCHOOL-WIDE POOLING FUND FROM THE GENERAL FUND, TITLE I, TITLE II-A, TITLE IV, AND IDEIA-B FOR THE FISCAL YEAR 2010-11

WHEREAS, at the May 21, 2007 Board meeting the Cincinnati Board of Education authorized the establishment of School-Wide Pooling for all eligible schools; and

WHEREAS, the School-Wide Building Program Fund allows for the pooling of Federal, State, and local funds to be

used to upgrade the overall instructional program of a school building where at least 40 percent of the children are from low-income families; and

WHEREAS, school districts are to initially record the individual federal grant receipts to the appropriate federal grant

fund and the portion to be used in the School-Wide Building Program should be transferred to the School-Wide Building Program Fund; and

WHEREAS, school districts should appropriate for and record a transfer-out of the contributing grant funds to the

School-Wide Building Program Fund;

February 14 86 2011

A RESOLUTION TO TRANSFER FUNDS TO THE SCHOOL-WIDE POOLING FUND FROM THE GENERAL FUND, TITLE I, TITLE II-A, TITLE IV, AND IDEIA-B FOR THE FISCAL YEAR 2010-11

(cont.)

NOW THEREFORE BE IT RESOLVED, by the Board of Education that it is necessary to transfer $70,190,043.50 to the School-Wide Pooling Fund from the following funds for the Fiscal Year 2010-11 third and fourth quarters:

General Fund $61,801,538.02 Title I – Improving Academic Achievement of Disadvantaged Fund 0572

$ 4,547,500.00

Title I – ARRA - Fund 0572

$ 830,750.00

Title II-A – Improving Teacher Quality – Fund 0590

$ 1,497,700.48

IDEIA-B – Special Education (Students with Disabilities) – Fund 0516

$ 1,512,555.00

TOTAL $70,190,043.50 Catherine D. Ingram Mrs. Ingram moved and Mr. Nelms seconded the motion that the Resolution To Transfer Funds To The School-Wide Pooling Fund From The General Fund, Title I, Title II-A, Title IV, And IDEIA-B For The Fiscal Year 2010-11 be approved. Ayes: Members Bates, Ingram, Nelms, Parker, White, President Bolton (6) Noes: None President Bolton declared the motion carried.

FY 2010-11 AMENDED APPROPRIATIONS RESOLUTION

WHEREAS, the FY 2010-11 Permanent Appropriations Resolution was adopted by the Board on September 27, 2010 and

WHEREAS, the amounts appropriated at those times were based on the then current estimate of revenues and expenditures for the funds then established, and

WHEREAS, an updated analysis of revenue and expenditures analysis has been conducted on all District funds which found that appropriations adjustments were needed, and

WHEREAS, the adjustments are required to conform to the relevant sections of the Revised Code governing appropriations and expenditures of funds, and

February 14 87 2011

FY 2010-11 AMENDED APPROPRIATIONS RESOLUTION (cont.)

WHEREAS, it is necessary to amend the appropriations for the fiscal year ended June 30, 2011 to reflect the current estimate of revenues and expenditures for the following funds, not in excess of the most recent Amended Certificate of Estimated Resources issued by the Hamilton County Budget Commission; BE IT RESOLVED, by the Board of Education of the Cincinnati City School District, Hamilton County, that to provide for the current and anticipated expenditures of the following funds during the fiscal year ended June 30, 2011, appropriations are hereby amended and appropriated as follows:

001 GENERAL FUND 467,228,456.00 SPECIAL REVENUE FUNDS

019 OTHER GRANTS 7,582,608.78 034 CLASSROOM FACILITIES Mtc. 11,578,036.59 300 STUDENT ACTIV - NON STUD MGD 3,391,083.55 401 AUXILLIARY SERVICES 10,688,064.08 431 GIFTED EDUCATION 932.54 432 MANAGEMENT INFORMATION SYS 713,255.33 439 PUBLIC PRESCHOOL 182,574.15 440 ENTRY YEAR 57,931.06 451 DATA COMMUNICATION 229,999.96 461 VOCATIONAL ENHANCEMENT 7,912.21 463 ALTERNATIVE SCHOOL 212,698.00 499 MISCELLANEOUS STATE GRANTS 60,099.05 501 ADULT BASIC EDUCATION 1,196,914.96 504 EDUCATION JOBS 3,473,924.91 512 IMPACT AID (PL81-874) 318,357.97 516 TITLE VI-B 20,663,625.61 524 CARL PERKINS, VOCATIONAL ED 1,734,838.87 525 ECONOMIC OPPORTUNITY II-A 5,122,666.69 532 STATE STABILIZATION FUNDS 10,225,911.43 533 Title II Stimulus Tech. 933,547.70 537 School Improvement ARRA 6,830,417.50 536 Title I School Improvement 3,509,943.94 542 NUTRICITION ED & TRNING 2,000.00 551 BILINGUIAL EDUCATION 432,075.05 506 RACE TO THE TOP 3,052,907.00 572 TITLE 1 39,911,726.66 584 DRUG FREE SCHOOLS 20,095.85 587 EHA PREKINDERGARTEN 423,774.92 590 REDUCING CLASS SIZE 6,693,481.78 598 POOLED 140,380,087.01 599 MISC FED GRANTS 2,800,415.11

TOTAL SPECIAL REVENUE FUNDS 282,431,908.26 BOND RETIREMENT

002 BOND RETIREMENT 99,063,467.53 BOND RETIREMENT FUNDS 99,063,467.53

February 14 88 2011

FY 2010-11 AMENDED APPROPRIATIONS RESOLUTION (cont.)

CAPITAL PROJECTS

003 PERMANENT IMPROVEMENT 22,307,624.00 004 BUILDING 99,355,566.68 005 REPLACEMENT 2,353.82 010 CLASSROOM FACILITIES 331,739,503.63 457 POWER UP - 556 ENERGY CONSERVATION -

TOTAL CAPITAL PROJECTS 453,405,048.13 ENTERPRISE

009 UNIFORM SCHOOL SUPPLY 350,039.62 011 ROTARY 4,718,737.71 006 FOOD SERVICE 25,558,420.63

TOTAL ENTERPRISE FUNDS 30,627,197.96 INTERNAL SERVICE

024 EMPLOYEE BENEFITS SELF-INS 4,300,001.96 TOTAL INTERNAL SERVICE FUNDS 4,300,001.96 FIDUCIARY FUNDS

007 EXP TRUST STUDENT MGD 1,081,868.07 008 TRUST FUNDS 298,192.73

TOTAL FIDUCIARY FUNDS 1,380,060.80 AGENCY FUNDS

200 STUDENT ACTIVITIES STUDENT MGD 133,558.09 TOTAL AGENCY FUNDS 133,558.09 TOTAL ALL FUNDS 1,338,569,698.73

Vanessa White Mrs. White moved and Mr. Nelms seconded the motion that the FY 2010-11 Amended Appropriations Resolution be approved. Ayes: Members Bates, Ingram, Nelms, Parker, White, President Bolton (6) Noes: None President Bolton declared the motion carried.

February 14 89 2011 A RESOLUTION APPROVING CONSTRUCTION DOCUMENTS AND AUTHORIZING THE COMMENCEMENT OF BIDDING INCLUDING THE ADVERTISEMENT FOR AND THE REVIEW OF BIDS FOR FURNITURE BID

PACKAGE AT CLARK MONTESSORI HIGH SCHOOL

WHEREAS, the Cincinnati Public Schools (hereinafter called the "School District"), County of Hamilton, Ohio is bidding and awarding construction contract related to its Ohio School Facilities Commission Accelerated Urban School Building Assistance Program (hereinafter called the "Project");

WHEREAS, the School District's Board of Education (hereinafter called the "Board of Education") has entered into

an Accelerated Urban School Building Assistance Program Project Agreement (hereinafter called the "Project Agreement") with the Ohio School Facilities Commission (hereinafter called the "Commission") as authorized under Section 3318.38, ORC, pursuant to the receipt of State of Ohio's monies for basic project costs set aside and approved by the Ohio Controlling Board under Section 3318.04, ORC;

WHEREAS, the Board of Education, with the approval of the Commission, has contracted with a qualified

professional design firm, Glaserworks, Inc. (hereinafter called the "Architect") under Sections 153.65 to 153.71, ORC to prepare plans, specifications and estimates of cost, and such data as the Board of Education and Commission deem necessary for Furniture Bid Package (hereinafter called the "Bid Package") for the Clark Montessori High School (hereinafter called the "portion of the Project") in compliance with the Project Agreement and Section 3318.091, ORC;

WHEREAS, the Commission, with the assistance of the Architect and Board of Education, has retained a qualified

construction management firm, Turner/DAG/TYS (hereinafter called the "Construction Manager"), under Sections 9.33, 9.331 and 9.332, ORC, related to Project planning document estimates of cost, bid packaging, bidding, contract award, administration and closeout, including, but not limited to, the scheduling and coordination of multiple prime contractors;

WHEREAS, the Board of Education has appointed certain authorized representatives (hereinafter called the

"Authorized Representatives") to act on its behalf during the planning, bidding, award and construction phases of the Project; WHEREAS, the Construction Manager, with the assistance of the Architect and Board of Education's Authorized

Representatives, has completed a Scope of Work to facilitate the bidding and awarding of Contract for said Bid Package for the portion of the Project, taking into consideration factors including, but not limited to, time of performance, availability of labor, overlapping trade jurisdictions, provision of training for start-up and maintenance, provision of operation and maintenance manuals and provisions for temporary facilities, and to eliminate areas of conflict and overlap in the Work to be performed by the various Contractors and has divided said Work into an appropriate number of Bid Package so as to effect the greatest possible savings for the Board of Education taking into account the Construction Manager's responsibilities to schedule, coordinate and monitor the multiple Contractors;

WHEREAS, the Architect, with the assistance of the Construction Manager, has prepared and submitted to the Board

of Education's Authorized Representatives, draft Construction Documents for the Bid Package for the portion of the Project consisting of Drawings and Specifications setting forth in detail the requirements for construction of the portion of the Project. Said Drawings and Specifications are based on the Scope of Work provided by the Construction Manager, the approved Design Development Documents and approved Detailed Estimate of Project Cost and updated Schedule and any further revisions to the Approved Program of Requirements. Additionally, the Architect and Construction Manager have prepared necessary revisions to the Detailed Estimate of Project Cost and updated the Project Schedule; and

WHEREAS, the Board of Education, on behalf of the State of Ohio, now desires to commence the competitive

bidding process for the Bid Package for said portion of the Project as authorized under the Project Agreement, and Sections 3313.46 and 3318.10, ORC.


PACKAGE AT CLARK MONTESSORI HIGH SCHOOL (cont.)

NOW, THEREFORE BE IT RESOLVED, by the Board of Education that after careful consideration and evaluation of the information before it:

Section 1. The Board of Education authorizes its Authorized Representatives to procure, prior to this Board of

Education's award of Contract for said portion of the Project, if not done so previously, and maintain during the progress of the Work, and until the execution of a certificate of Contract Completion by the Commission, a Builder's Risk insurance policy as and to the extent required by Paragraphs GC12.2 and 12.3. Said policy shall cover all Work in the course of construction for said portion of the Project, including but not limited to falsework, temporary buildings and structures and materials used in the construction process, stored on or off site, or while in transit.

Section 2. The Board of Education, as authorized under Sections 3313.46(A)(1) and 3318.10, ORC, and the Project

Agreement, approves the draft Construction Document Detailed Estimate of Cost of $475,00.00 for the Bid Package referenced in Section 3 for said portion of the Project in substantially the form presently on file with this Board of Education subject to final approval of the Commission.


Agreement, approves the draft Construction Documents for the following portion of the Project Bid Package in substantially the form presently on file with this Board of Education, subject to finalization to the satisfaction of the Board of Education or the Board of Education's Authorized Representatives, and approval as to legal form by construction counsel and the procurement of all necessary government approvals, including the Commission:

Number Bid Package Description

Bid Package #9 Loose Furnishings

Section 4. The Board of Education authorizes the Construction Manager, Architect and the Board of Education's Authorized Representatives, upon finalization of the Construction Documents and procurement of all necessary government approvals, including the Commission, to commence the bidding process for said Bid Package in compliance with all applicable laws, including but not limited to, Sections 9.31, 9.311, 153.12, 153.50, 153.51, 153.52, 153.54 to 153.571, 3313.46, 3318.10 and 5719.042, ORC, and to use the Construction Document Detailed Estimate of Cost stated in Section 2 as the estimate of cost to be included in the Construction Documents as required by Section 153.12, ORC.

Section 5. Subject to the approval of the Commission, the Board of Education approves for publication a “Notice

To Bidders” for the bid package for said portion of the Project and authorizes the Treasurer, through the Construction Manager, to publish said Notice once each week for a period of at least two (2) consecutive weeks in a newspaper published in and of general circulation in the School District with the last said Notice published at least eight (8) days prior to the date specified for receiving bids in conformance with Sections 7.12, 3313.46 and 3318.10, ORC, unless said Notice is also posted on the School District’s website, in which case said Notice can be published only one (1) time in said newspaper, but only if said Notice published in said newspaper and posted on said School District website fully complies with Section 3313.46(A)(2), ORC.


PACKAGE AT CLARK MONTESSORI HIGH SCHOOL (cont.)

Section 6. Subject to the approval of the Commission, the Board of Education authorizes its Authorized

Representatives, with the assistance of the Construction Manager and Architect, to coordinate the opening and tabulation of bids for said Bid Package with the Board of Education in compliance with Sections 3313.46(A)(3) and 3318.10, ORC, and, immediately following the opening of all bids, authorizes the Construction Manager and Architect to substantiate the bids for responsiveness, consult with the Board of Education and Commission on the acceptance or rejection of alternates and any budget considerations, then conduct a responsibility investigation of the apparent low bidder for said Bid Package, and any other bidder as appropriate, in conformance with the Instructions to Bidders and any bid evaluation process agreed to with the Board of Education's Authorized Representatives and its construction counsel, and prepare and submit to the Board of Education's Authorized Representatives, a recommendation about the award of, or rejection of, any bid or bids for said Bid Package, and the acceptance or rejection of any alternate for said Bid Package, in accordance with applicable law.

Section 7. This Board of Education hereby finds and determines that all formal actions relative to the adoption of

this resolution were taken in an open meeting of this Board of Education, and that all deliberations of this Board of Education and of its committees, if any, which resulted in formal action, were taken in meetings open to the public, in full compliance with applicable legal requirements, including Section 121.22, ORC.

Section 8. This resolution shall be in full force and effect from and immediately after its adoption and shall

supersede any prior resolution or act of this Board of Education, which may be inconsistent or duplicative with the provisions of this resolution. Vanessa Y. White Mrs. White moved and Mr. Nelms seconded the motion that the Resolution Approving Construction Documents And Authorizing The Commencement Of Bidding Including The Advertisement For And The Review Of Bids For Furniture Bid Package At Clark Montessori High School be approved. Ayes: Members Bates, Ingram, Nelms, Parker, White, President Bolton (6) Noes: None President Bolton declared the motion carried. A RESOLUTION APPROVING CONSTRUCTION DOCUMENTS AND AUTHORIZING THE COMMENCEMENT OF BIDDING INCLUDING THE ADVERTISEMENT FOR AND THE REVIEW OF BIDS FOR BID PACKAGE #6;

LOOSE FURNISHINGS AT NEW EVANSTON SCHOOL

WHEREAS, the Cincinnati Public Schools (hereinafter called the "School District"), County of Hamilton, Ohio is bidding and awarding construction contracts related to its Ohio School Facilities Commission Accelerated Urban School Building Assistance Program (hereinafter called the "Project");

February 14 92 2011 A RESOLUTION APPROVING CONSTRUCTION DOCUMENTS AND AUTHORIZING THE COMMENCEMENT OF BIDDING INCLUDING THE ADVERTISEMENT FOR AND THE REVIEW OF BIDS FOR BID PACKAGE #6;

LOOSE FURNISHINGS AT NEW EVANSTON SCHOOL (cont.)

WHEREAS, the School District's Board of Education (hereinafter called the "Board of Education") has entered into an Accelerated Urban School Building Assistance Program Project Agreement (hereinafter called the "Project Agreement") with the Ohio School Facilities Commission (hereinafter called the "Commission") as authorized under Section 3318.38, ORC, pursuant to the receipt of State of Ohio's monies for basic project costs set aside and approved by the Ohio Controlling Board under Section 3318.04, ORC;


professional design firm, DH Architects, Inc. (hereinafter called the "Architect") under Sections 153.65 to 153.71, ORC to prepare plans, specifications and estimates of cost, and such data as the Board of Education and Commission deem necessary for Bid Package #6; Loose Furnishings (hereinafter called the "Bid Package") for the New Evanston School (hereinafter called the "portion of the Project") in compliance with the Project Agreement and Section 3318.091, ORC;

WHEREAS, the Commission, with the assistance of the Architect and Board of Education, has retained a qualified

construction management firm, Turner/DAG/TYS (hereinafter called the "Construction Manager"), under Sections 9.33, 9.331 and 9.332, ORC, related to Project planning document estimates of cost, bid packaging, bidding, contract award, administration and closeout, including, but not limited to, the scheduling and coordination of multiple prime contractors;


"Authorized Representatives") to act on its behalf during the planning, bidding, award and construction phases of the Project; WHEREAS, the Construction Manager, with the assistance of the Architect and Board of Education's Authorized

Representatives, has completed a Scope of Work to facilitate the bidding and awarding of Contracts for said Bid Package for the portion of the Project, taking into consideration factors including, but not limited to, time of performance, availability of labor, overlapping trade jurisdictions, provision of training for start-up and maintenance, provision of operation and maintenance manuals and provisions for temporary facilities, and to eliminate areas of conflict and overlap in the Work to be performed by the various Contractors and has divided said Work into an appropriate number of Bid Packages so as to effect the greatest possible savings for the Board of Education taking into account the Construction Manager's responsibilities to schedule, coordinate and monitor the multiple Contractors;

WHEREAS, the Architect, with the assistance of the Construction Manager, has prepared and submitted to the Board

of Education's Authorized Representatives, draft Construction Documents for the Bid Package for the portion of the Project consisting of Drawings and Specifications setting forth in detail the requirements for construction of the portion of the Project. Said Drawings and Specifications are based on the Scope of Work provided by the Construction Manager, the approved Design Development Documents and approved Detailed Estimate of Project Cost and updated Schedule and any further revisions to the Approved Program of Requirements. Additionally, the Architect and Construction Manager have prepared necessary revisions to the Detailed Estimate of Project Cost and updated the Project Schedule; and



NOW, THEREFORE BE IT RESOLVED, by the Board of Education that after careful consideration and

evaluation of the information before it:



Section 1. The Board of Education authorizes its Authorized Representatives to procure, prior to this Board of Education's award of a Contract for said portion of the Project, if not done so previously, and maintain during the progress of the Work, and until the execution of a certificate of Contract Completion by the Commission, a Builder's Risk insurance policy as and to the extent required by Paragraphs GC12.2 and 12.3. Said policy shall cover all Work in the course of construction for said portion of the Project, including but not limited to falsework, temporary buildings and structures and materials used in the construction process, stored on or off site, or while in transit.


Agreement, approves the draft Construction Document Detailed Estimate of Cost of $275,000 for the Bid Package referenced in Section 3 for said portion of the Project in substantially the form presently on file with this Board of Education subject to final approval of the Commission.


Agreement, approves the draft Construction Documents for the following portion of the Project Bid Package in substantially the form presently on file with this Board of Education, subject to finalization to the satisfaction of the Board of Education or the Board of Education's Authorized Representatives, and approval as to legal form by construction counsel and the procurement of all necessary government approvals, including the Commission:


Bid Package #6 Loose Furnishings

Section 4. The Board of Education authorizes the Construction Manager, Architect and the Board of Education's Authorized Representatives, upon finalization of the Construction Documents and procurement of all necessary government approvals, including the Commission, to commence the bidding process for said Bid Package in compliance with all applicable laws, including but not limited to, Sections 9.31, 9.311, 153.12, 153.50, 153.51, 153.52, 153.54 to 153.571, 3313.46, 3318.10 and 5719.042, ORC, and to use the Construction Document Detailed Estimate of Cost stated in Section 2 as the estimate of cost to be included in the Construction Documents as required by Section 153.12, ORC.


To Bidders” for the bid packages for said portion of the Project and authorizes the Treasurer, through the Construction Manager, to publish said Notice once each week for a period of at least two (2) consecutive weeks in a newspaper published in and of general circulation in the School District with the last said Notice published at least eight (8) days prior to the date specified for receiving bids in conformance with Sections 7.12, 3313.46 and 3318.10, ORC, unless said Notice is also posted on the School District’s website, in which case said Notice can be published only one (1) time in said newspaper, but only if said Notice published in said newspaper and posted on said School District website fully complies with Section 3313.46(A)(2), ORC.


Representatives, with the assistance of the Construction Manager and Architect, to coordinate the opening and tabulation of bids for said Bid Package with the Board of Education in compliance with Sections 3313.46(A)(3) and 3318.10, ORC, and, immediately following the opening of all bids, authorizes the Construction Manager and Architect to substantiate the bids for responsiveness, consult with the Board of Education and Commission on the acceptance or rejection of alternates and any budget considerations, then conduct a responsibility investigation of the apparent low bidder for said Bid Package, and any other bidder as appropriate, in conformance with the Instructions to Bidders and any bid evaluation process agreed to with the Board of Education's Authorized Representatives and its construction counsel, and prepare and submit to the Board of Education's Authorized Representatives, a recommendation about the award of, or rejection of, any bid or bids for said Bid Package, and the acceptance or rejection of any alternate for said Bid Package, in accordance with applicable law.






supersede any prior resolution or act of this Board of Education, which may be inconsistent or duplicative with the provisions of this resolution.

A. Chris Nelms

Mr. Nelms moved and Mr. Parker seconded the motion that the Resolution Approving Construction Documents And Authorizing The Commencement Of Bidding Including The Advertisement For And The Review Of Bids For Bid Package #6; Loose Furnishings At New Evanston School be approved. Ayes: Members Bates, Ingram, Nelms, Parker, White, President Bolton (6) Noes: None President Bolton declared the motion carried.

A RESOLUTION APPROVING CONSTRUCTION DOCUMENTS AND AUTHORIZING THE COMMENCEMENT OF BIDDING INCLUDING THE ADVERTISEMENT FOR AND THE REVIEW OF BIDS

FOR PACKAGE #10; ABATEMENT NORTH WING RELATED TO WALNUT HILLS HIGH SCHOOL RENOVATIONS

WHEREAS, the Cincinnati Public Schools (hereinafter called the "School District"), County of Hamilton, Ohio is bidding and awarding construction contract related to its Ohio School Facilities Commission Accelerated Urban School Building Assistance Program (hereinafter called the "Project");

WHEREAS, the School District's Board of Education (hereinafter called the "Board of Education") has entered into

an Accelerated Urban School Building Assistance Program Project Agreement (hereinafter called the "Project Agreement") with the Ohio School Facilities Commission (hereinafter called the "Commission") as authorized under Section 3318.38, ORC, pursuant to the receipt of State of Ohio's monies for basic project costs set aside and approved by the Ohio Controlling Board under Section 3318.04, ORC;


engineering firm, Pinnacle Environmental Consultants (hereinafter called the "Engineer") under Sections 153.65 to 153.71, ORC to prepare plans, specifications and estimates of cost, and such data as the Board of Education and Commission deem necessary for Bid Package #10; abatement north wing (hereinafter called the "Bid Package") for the Walnut Hills High School Renovations (hereinafter called the "portion of the Project") in compliance with the Project Agreement and Section 3318.091, ORC;

February 14 95 2011



(cont.)

WHEREAS, the Commission, with the assistance of the Engineer and Board of Education, has retained a qualified construction management firm, Turner/DAG/TYS (hereinafter called the "Construction Manager"), under Sections 9.33, 9.331 and 9.332, ORC, related to Project planning document estimates of cost, bid packaging, bidding, contract award, administration and closeout, including, but not limited to, the scheduling and coordination of multiple prime contractors;


"Authorized Representatives") to act on its behalf during the planning, bidding, award and construction phases of the Project; WHEREAS, the Construction Manager, with the assistance of the Engineer and Board of Education's Authorized

Representatives, has completed a Scope of Work to facilitate the bidding and awarding of Contract for said Bid Package for the portion of the Project, taking into consideration factors including, but not limited to, time of performance, availability of labor, overlapping trade jurisdictions, provision of training for start-up and maintenance, provision of operation and maintenance manuals and provisions for temporary facilities, and to eliminate areas of conflict and overlap in the Work to be performed by the various Contractors and has divided said Work into an appropriate number of Bid Package so as to effect the greatest possible savings for the Board of Education taking into account the Construction Manager's responsibilities to schedule, coordinate and monitor the multiple Contractors;

WHEREAS, the Engineer, with the assistance of the Construction Manager, has prepared and submitted to the Board

of Education's Authorized Representatives, draft Construction Documents for the Bid Package for the portion of the Project consisting of Drawings and Specifications setting forth in detail the requirements for construction of the portion of the Project. Said Drawings and Specifications are based on the Scope of Work provided by the Construction Manager, the approved Design Development Documents and approved Detailed Estimate of Project Cost and updated Schedule and any further revisions to the Approved Program of Requirements. Additionally, the Engineer and Construction Manager have prepared necessary revisions to the Detailed Estimate of Project Cost and updated the Project Schedule; and



NOW, THEREFORE BE IT RESOLVED, by the Board of Education that after careful consideration and

evaluation of the information before it: Section 1. The Board of Education authorizes its Authorized Representatives to procure, prior to this Board of

Education's award of a Contract for said portion of the Project, if not done so previously, and maintain during the progress of the Work, and until the execution of a certificate of Contract Completion by the Commission, a Builder's Risk insurance policy as and to the extent required by Paragraphs GC12.2 and 12.3. Said policy shall cover all Work in the course of construction for said portion of the Project, including but not limited to falsework, temporary buildings and structures and materials used in the construction process, stored on or off site, or while in transit.


Agreement, approves the draft Construction Document Detailed Estimate of Cost of $185,000.00 for the Bid Package referenced in Section 3 for said portion of the Project in substantially the form presently on file with this Board of Education subject to final approval of the Commission.

February 14 96 2011



(cont.)

Section 3. The Board of Education, as authorized under Sections 3313.46(A)(1) and 3318.10, ORC, and the Project Agreement, approves the draft Construction Documents for the following portion of the Project Bid Package in substantially the form presently on file with this Board of Education, subject to finalization to the satisfaction of the Board of Education or the Board of Education's Authorized Representatives, and approval as to legal form by construction counsel and the procurement of all necessary government approvals, including the Commission:


Bid Package #10 Abatement North Wing

Section 4. The Board of Education authorizes the Construction Manager, Engineer and the Board of Education's Authorized Representatives, upon finalization of the Construction Documents and procurement of all necessary government approvals, including the Commission, to commence the bidding process for said Bid Package in compliance with all applicable laws, including but not limited to, Sections 9.31, 9.311, 153.12, 153.50, 153.51, 153.52, 153.54 to 153.571, 3313.46, 3318.10 and 5719.042, ORC, and to use the Construction Document Detailed Estimate of Cost stated in Section 2 as the estimate of cost to be included in the Construction Documents as required by Section 153.12, ORC.


To Bidders” for the Bid Package for said portion of the Project and authorizes the Treasurer, through the Construction Manager, to publish said Notice once each week for a period of at least two (2) consecutive weeks in a newspaper published in and of general circulation in the School District with the last said Notice published at least eight (8) days prior to the date specified for receiving bids in conformance with Sections 7.12, 3313.46 and 3318.10, ORC, unless said Notice is also posted on the School District’s website, in which case said Notice can be published only one (1) time in said newspaper, but only if said Notice published in said newspaper and posted on said School District website fully complies with Section 3313.46(A)(2),


Representatives, with the assistance of the Construction Manager and Engineer, to coordinate the opening and tabulation of bids for said Bid Package with the Board of Education in compliance with Sections 3313.46(A)(3) and 3318.10, ORC, and, immediately following the opening of all bids, authorizes the Construction Manager and Engineer to substantiate the bids for responsiveness, consult with the Board of Education and Commission on the acceptance or rejection of alternates and any budget considerations, then conduct a responsibility investigation of the apparent low bidder for said Bid Package, and any other bidder as appropriate, in conformance with the Instructions to Bidders and any bid evaluation process agreed to with the Board of Education's Authorized Representatives and its construction counsel, and prepare and submit to the Board of Education's Authorized Representatives, a recommendation about the award of, or rejection of, any bid or bids for said Bid Package, and the acceptance or rejection of any alternate for said Bid Package, in accordance with applicable law.




supersede any prior resolution or act of this Board of Education, which may be inconsistent or duplicative with the provisions of this resolution. Melanie Bates

February 14 97 2011



(cont.) Mrs. Bates moved and Mrs. White seconded the motion that the Resolution Approving Construction Documents And Authorizing The Commencement Of Bidding Including The Advertisement For And The Review Of Bids For Package #10; Abatement North Wing Related To Walnut Hills High School Renovations be approved. Ayes: Members Bates, Ingram, Nelms, Parker, White, President Bolton (6) Noes: None President Bolton declared the motion carried.

A RESOLUTION EXPRESSING AN INTENT TO AWARD CONSTRUCTION CONTRACTS FOR MAIN BID

PACKAGES AND AUTHORIZING THE PRESIDENT AND THE TREASURER TO ENTER INTO SAID CONTRACTS UPON COMPLIANCE WITH ALL CONDITIONS PRECEDENT RELATED TO SAYLER PARK

ELEMENTARY SCHOOL RENOVATIONS AND ADDITIONS

WHEREAS, the Board of Education of the Cincinnati Public Schools (hereinafter called the "Board of Education"), County of Hamilton, Ohio, approved a Detailed Estimate of Construction Cost and draft Construction Documents for Main Bid Packages (hereinafter called the “Bid Packages” for Sayler Park Elementary School Renovations and Additions (hereinafter called the portion of the "Project") and authorized the commencement of the bidding process, including the advertisement for bids, contingent on approval of the Construction Documents by the Ohio School Facilities Commission (hereinafter called the "Commission"), and all pursuant to applicable laws, including but not limited to, Sections 7.12, 9.31, 9.311, 153.12, 153.50, 153.51, 153.52, 153.54 to 153.571, 3313.46, 3318.10 and 5719.042, ORC;


"Authorized Representatives") to act on its behalf during the planning, bidding, award and construction phases of the portion of the Project;

WHEREAS, Turner/DAG/TYS (hereinafter called the "Construction Manager"), with the assistance of Roth

Partnership/Lesko, Architects, Inc. (hereinafter called the "Architect") and the Board of Education's Authorized Representatives, commenced the bidding process for said Bid Packages;

WHEREAS, the Construction Manager, with the assistance of the Architect and Authorized Representatives, held a

Pre-Bid Conference for prospective bidders wherein prospective bidders were briefed on said Bid Packages; WHEREAS, the Treasurer, on behalf of the Board of Education and with the assistance of the Architect, received

sealed bids at the time and place established for the receipt of bids for said Bid Packages in the Notice To Bidders and opened and read aloud said bids immediately thereafter in compliance with paragraphs IB 3.1 and 3.2;

WHEREAS, the Treasurer and Construction Manager, with the assistance of the Architect and Authorized

Representatives, have tabulated the bids received and advised the Board of Education and the Commission on the acceptance or rejection of any or all bids, Alternates and budget considerations;

February 14 98 2011

A RESOLUTION EXPRESSING AN INTENT TO AWARD CONSTRUCTION CONTRACTS FOR MAIN BID PACKAGES AND AUTHORIZING THE PRESIDENT AND THE TREASURER TO ENTER INTO SAID

CONTRACTS UPON COMPLIANCE WITH ALL CONDITIONS PRECEDENT RELATED TO SAYLER PARK ELEMENTARY SCHOOL RENOVATIONS AND ADDITIONS

(cont.)

WHEREAS, the Board of Education has complied with all prerequisites of entering into a contracts for said Bid Packages, including, if applicable, any procedures for disposing of real property required by Section 3313.41, ORC;

WHEREAS, the Board of Education has complied with all prerequisites of entering into contracts for said Bid

Packages, including, if applicable, any procedures for disposing of real property required by Section 3313.41, ORC; and WHEREAS, the Treasurer and Construction Manager, with the assistance of the Architect and Authorized

Representatives, have reviewed all bids received for the Bid Packages and conducted a responsibility investigation of the apparent low Bidder in compliance with paragraph IB 3.5 and Sections 153.12, 3313.46(A)(6) and 3318.10, ORC, and any other authorizing provisions of law; and

NOW, THEREFORE BE IT RESOLVED, by the Board of Education that after careful consideration and evaluation of the information before it: Section 1. Subject to the approval of the Commission, the Board of Education hereby accepts the recommendation of the Authorized Representatives, Construction Manager and Architect to award the Base Bids and any Alternates for said Bid Packages for the portion of the Project to the Bidders as provided below as the lowest responsible Bidders in compliance with paragraph IB 3.5 and Sections 3313.46(A)(6) and 3318.10, ORC, and any other authorizing provisions of law, contingent upon compliance with all conditions precedent to contract execution under paragraph IB 7.3:

Bid Package Lowest Responsible Bidder #5; Plumbing & #7; HVAC Feldkamp Enterprises, Inc. Base Bid $2,128,000.00 Alternate: None Total $2,128,00000 #8; Electrical/Technology ESI, Inc. Base Bid $1,137,000.00 Alternate: None Total $1,137,000.00 Section 2. Subject to the approval of the Commission, the Board of Education hereby authorizes the Construction

Manager, on its behalf, to forward Notices of Intent to Award Contract for said portion of the Project in compliance with paragraph IB 3.7, with the appropriate Contract Forms, to the lowest responsible Bidders referenced in Section 1. The Construction Manager shall simultaneously notify the surety and agent of the surety of said lowest responsible Bidder of the intent to award pursuant to Section 9.32, ORC.

Section 3. Subject to the approval of the Commission and Board of Education construction counsel, and upon

compliance with all conditions precedent to Contract execution under paragraph IB 7.3, the Board of Education hereby authorizes the President and Treasurer to sign said Contracts.

February 14 99 2011

A RESOLUTION EXPRESSING AN INTENT TO AWARD CONSTRUCTION CONTRACTS FOR MAIN BID PACKAGES AND AUTHORIZING THE PRESIDENT AND THE TREASURER TO ENTER INTO SAID

CONTRACTS UPON COMPLIANCE WITH ALL CONDITIONS PRECEDENT RELATED TO SAYLER PARK ELEMENTARY SCHOOL RENOVATIONS AND ADDITIONS

(cont.)

Section 4. Subject to the approval of the Commission, the Board of Education hereby authorizes the Treasurer to sign the Certificate of Funds, upon execution of said Contracts, and attach to said Contracts a copy thereof, along with a copy of this resolution. The Construction Manager is then directed to forward the executed s to the Commission for approval.

Section 5. Subject to the concurrence of the Commission, the Board of Education hereby authorizes the

Construction Manager, at a time determined appropriate by the Construction Manager, after the Construction Manager's receipt of said Contracts signed by the Contractor, to forward a Notice to Proceed for said Contracts in compliance with paragraph IB 7.4.

Section 6. Subject to the approval of the Commission, the Board of Education hereby authorizes the Treasurer, at

the appropriate time and with the assistance of the Board of Education construction counsel, to prepare, and make available upon request, a Notice of Commencement pursuant to Section 1311.252, ORC, prior to the performance of any work related to said Contracts.


this resolution were taken in an open meeting of this Board of Education; and that all deliberations of this Board of Education and of its committees, if any, which resulted in formal action, were taken in meetings open to the public, in full compliance with applicable legal requirements, including Section 121.22, ORC.

Section 8. This resolution shall be in full force and effect from and immediately after its adoption shall supersede

any prior resolution or act of this Board of Education, which may be inconsistent with or duplicative of the provisions of this resolution. Vanessa White Mrs. White moved and Mrs. Bates seconded the motion that the Resolution Expressing An Intent To Award Construction Contracts For Main Bid Packages And Authorizing The President And The Treasurer To Enter Into Said Contracts Upon Compliance With All Conditions Precedent Related To Sayler Park Elementary School Renovations And Additions be approved. Ayes: Members Bates, Ingram, Nelms, Parker, White, President Bolton (6) Noes: None President Bolton declared the motion carried.

February 14 100 2011

A RESOLUTION TO ESTABLISH THE NAME CHANGE FOR THE WINTON MONTESSORI SCHOOL

WHEREAS, the Winton Montessori LSDMC, parents, students, teachers and the administrators met and voted to change the school name to Parker Woods Montessori; and WHEREAS, The Board’s Facilities Master Plan scheduled the school to move to a new building located at 4370 Beech Hill Avenue, 45223, in the Community of Northside which meets the relocation to a new facility CPS Policy requirement; and

WHEREAS, the school is currently located on Winton Road, in the neighborhood of Winton Place; and WHEREAS, the new location of the school will be adjacent to Parker Woods Park which is located in the community

of Northside; and

NOW, THEREFORE BE IT RESOLVED, that the CPS Board of Education acknowledges the CPS Policy requirement that whenever possible schools shall be given names that identify with geographic/neighborhood location; and

BE IT FURTHER RESOLVED, that the Cincinnati Board of Education, at the request of the LSDMC, parents, students, teachers and administrators of the Winton Montessori School change the school name to Parker Woods Montessori. Cincinnati Board of Education Mr. Parker moved and Mr. Nelms seconded the motion that the Resolution to Establish The Name Change For the Winton Montessori School be approved. Mr. Parker agreed to table the Resolution to Establish The Name Change For the Winton Montessori School until the next business meeting.

REPORT OF THE FINANCE COMMITTEE The Finance Committee met on Wednesday, January 19, 2011 at 4:00 PM at the Cincinnati Public Schools Education Center in Conference Room 1-A. FOR BOARD APPROVAL New Technology Initiative for Food Services Jessica Shelly, Manager of Food Services discussed with the Committee a new Point-of-Sale (POS) computer system from PCS Revenue Control Systems operated by food services. The computer system includes web-based online prepayments, scannable free and reduced application processing, meal accountability, claims reporting, menu nutrition analysis, food purchases and inventory control, allergy alerts, participation graphics and financial closing reports. The system has the ability to interact with PowerSchool and Oracle. All monies to purchase the five-year service contract, that includes a sixty day opt-out clause, will come from Fund 6, which is an enterprise fund. No monies will be used from the General Fund. Mr. Parker discussed considering a review of Food Service Management to take place in the future. The Committee will recommend approval of the new POS at the Board’s February 14, 2011 through the Treasurer’s report.


REPORT OF THE FINANCE COMMITTEE (cont.)

FOR BOARD INFORMATION Election of Committee Chair Catherine Ingram nominated Vanessa Y. White as Committee Chair for year 2011. Sean Parker seconded the nomination and Mrs. White accepted. Mrs. White was elected Chair of the Finance Committee. 2011-2012 Budget Review Timeline Assistant Treasurer Teresa Johnson updated and reviewed with the Committee budget timeless for the Board and Staff. She advised that twenty-one budget meetings have been conducted with the schools. Budget Commission Appointments Treasurer Boyd advised the Committee that the Budget Commission and the Superintendent appoints members to the Commission. February 4, 2011 is the next budget commission meeting. Assumptions Committee member Ingram advised the Treasurer to provide Assumptions to the Board on an ongoing basis. Levy Time-Line Discussion Treasurer Boyd explained to the Committee that a 20 mill floor was a part of the overall strategy for House Bill (HB) 920. He advised that HB 920 was passed in 1976 during hyper-inflation and eliminated all inflation increases on school levies. This resulted in not getting inflationary increases. The District was at 20.6 mills last year and the gain will not be recognized until the year 2017. The goal is to get to the 20mill floor. The Treasurer advised the Committee to consider combining levy years 2008 and 2009 to use as a strategy. He also reported that a replacement levy will allow the combining of levies that can be continuing and emergency levies and still be able to generate just the dollar amount. This will not be on a renewal cycle until the years 2017 and 2019. Mr. Boyd asked Board to consider doing a replacement and/or begin discussions in year 2012, then years 2008 and 2009 levies will not have to appear on the ballot. The preference is to stay with the emergency levy. Mr. Boyd recommended putting a levy on the ballot for November 2011 elections and recommending an emergency levy to get the 20mill floor.

He also suggested putting a permanent improvement and emergency levy on the ballot and advised that the challenge of both levies would be voters approving the smaller amount over the larger. Committee member Ingram recommended not putting a levy on the ballot for August 2011, but bringing both recommendations before the Board for a vote.

The Committee recommended reviewing the levy options at the February Committee of the Whole meeting for an August 2011 recommendation.


REPORT OF THE FINANCE COMMITTEE (cont.)

City of Cheviot’s Tax Incentive Review Council Appointment The Committee discussed the appointment of a representative to the City of Cheviot’s Tax Incentive Review Council. The Treasurer advised he would represent the District and Committee member Ingram recommended the District’s Assistant Treasurer be appointed. The Treasurer will recommend additional appointments to the Finance Committee by Friday, January 21, 2011. Contract Renewals The Committee recommended reviewing the contracts at a Committee of the Whole meeting. Committee Workplan The Committee will align their workplan to the Treasurer’s workplan and review them at the next Finance Committee meeting. Audit Committee Matters Committee member Ingram reviewed how the Audit Committee fits in with the Finance Committee and the Board. The meeting adjourned at 6:15pm. Finance Committee Staff Liaisons Present Vanessa Y. White, Chair Mary Ronan, Superintendent Catherine D. Ingram Jonathan L. Boyd, Treasurer/CFO Sean T. Parker Teresa Johnson, Assistant Treasurer Eve Bolton (Ex-Officio) Mrs. White moved that the Report of the Finance Committee be accepted. Passed viva voce. President Bolton declared the motion carried.


REPORT OF THE POLICY COMMITTEE

The Policy Committee met on Monday, January 24, 2011 at 4:00 PM at the Cincinnati Public Schools Education Center in the Board Office Conference Room. FOR BOARD INFORMATION Election of Committee Chair Catherine Ingram nominated A. Chris Nelms to continue as Committee Chair. Melanie Bates seconded the nomination. Mr. Nelms accepted the nomination and was elected a second term as Chair of the Committee. Review Policy 5725 – Students as Precinct Election Officials Terry Elfers, Chief Operations Officer, reviewed the policy with the Committee. The policy permits high school students to apply to serve as precinct officials at primary, special and general elections. The Committee advised the Administration to review Ohio Revised Code (ORC) 3501.22 – Precinct Officials, to ensure that CPS Policy 5725 is aligned with the ORC and to see what the Board’s responsibilities are related to the ORC. The Committee recommended that a procedure be established to provide an opportunity for all of the high schools to participate in the program. The Committee will continue discussions of the policy at the February 2011 Policy Committee meeting. Review Program Policies 2111 – 2270 The Committee reviewed the series and will discuss revisions to the following policies at the February 28, 2011 Policy Committee meeting:

2114 – Meeting State Performance Indicators

2120 – School Improvement

2210 – Curriculum Development

2240 – Controversial Issues

2260.01 – Section 504/ADA Prohibition Against Discrimination Based on Disability

2261 – Federal Services The Committee advised that the following policies be rescinded and recommended for Board approval in the form of a resolution:

2132 – Educational Process Goals Policy is not essential.

4211 – Whistleblower Protection (Classified Staff) Policy is a duplicate and will be replaced by 1411 – Whistleblower Protection (Administration)


REPORT OF THE POLICY COMMITTEE (cont.)

Other Business Mr. Elfers discussed the possibility of a new policy on District Support Organizations. He advised that a parent will be contacting the Board and attending a Policy Committee meeting to discuss the policy. Cynthia Dillon, General Counsel, will assign a legal intern to draft a new “definitions policy” that will be located in the 1000 – Administration policies. The meeting adjourned at 4:30 PM. Policy Committee Staff Liaisons A. Chris Nelms, Chair Mary Ronan, Superintendent (ex-officio) Melanie Bates Cynthia Dillon, General Counsel Catherine Ingram Terry Elfers, Chief Operations Officer Eve Bolton (ex-officio) Mr. Nelms moved that the Policy Committee Report be accepted. Passed viva voce. President Bolton declared the motion carried.

REPORT OF THE STUDENT ACHIEVEMENT COMMITTEE’S CHARTER SCHOOL AD HOC COMMITTEE The Student Achievement Committee’s Charter School Ad Hoc Committee met on Tuesday, February 1, 2010, 4:00 PM, at the Mayerson Academy.

FOR BOARD INFORMATION

Update of Committee Work Elizabeth Del Toro of General Electric facilitated the meeting. The subcommittees reported on their research in the following areas of focus: Application Process, Charter School Sponsorship and a Timeline.

Charter School Sponsorship, EricThomas Mr. Thomas updated the Committee on his research of Charter Schools in Ohio. He discussed with the group an overview of charter schools in Ohio and reported there are 332 Community Schools in Ohio, with an enrollment of approximately 81,130 students. According to Mr. Thomas’ research, Charter Schools increase choices for families, encourage innovative teaching practices, encourage community and parent involvement in public education, provide pressure to “traditional” school systems, and support a targeted population.


REPORT OF THE STUDENT ACHIEVEMENT COMMITTEE’S CHARTER SCHOOL AD HOC COMMITTEE (cont.)

Mr. Thomas discussed District and Non-District sponsored Charter Schools and reported that Ohio has 60 District Sponsored schools and 272 Non-District Sponsored schools. Non-District Sponsored schools are established by non-profits, universities and other government entities. Academic performances from 11 of the Urban School Districts showed no schools in the excellent category; two schools were effective (Cleveland Entrepreneurship Preparatory School and Dayton Early College Academy); and two were in academic watch and continuous improvement. Five of the schools were in academic emergency and two not rated, of District Sponsored schools, as discussed by Mr. Thomas. Mr. Thomas discussed with the Committee the Ohio Department of Education’s Operator Information sheet for opening a new start-up community school in partnership with a highly rated Ohio community school and a highly rated out-of-state charter school. A charter school can only be started by someone who has already operated a school that had a continuous improvement rating and is able to operate the school. The operator has to show that they had success in the school that they operated. The Committee discussed the need to set the bar higher for charter school start-ups. The Committee highlighted the following items:

Build a well thought-out plan; Learn from other districts (Denver, CO; Cleveland, OH); and Consider a strategic approach to recruit high-achieving operators aligned with CPS.

Application Process, Kristi Schwartz Ms. Schwartz reviewed with the Committee the following components of the Cleveland Public Schools’ charter school application:

Affiliated Organization Information- Community Partners

Assessments Budget Budget Narrative Curriculum Executive Summary Graduation Requirements Leadership Mission Statement

Overview of Academic Program Parent/Community Engagement School Calendar Staffing Student Achievement Financial Goals Student Enrollment Plan Student population-Special Timeline Trustees Weekly Schedule

The Committee agreed that Cleveland’s application looked strong and recommended strengthening the application with the following elements:

A Cincinnati-specific introduction on the application as to why opening a Charter School; A record of academic and operational success (fiscal); Allow ample time for applicants to apply; District’s identify high needs areas – target population; Strengthen parent and community engagement; and What are the goals.

The Committee will meet with Cleveland on their application process and to discuss what they learned.


REPORT OF THE STUDENT ACHIEVEMENT COMMITTEE’S CHARTER SCHOOL AD HOC COMMITTEE (cont.)

Rolonda Smith- Timeline Ms. Smith discussed with the Committee a draft of the timeline for start-up of a CPS Charter school. Ms. Smith used Cleveland’s timeline as a template. The Committee recommended a one-year planning period and the development of a comprehensive communication plan. The Committee will review a revised timeline at the next Ad Hoc meeting.

The meeting adjourned 5:30 PM.

Charter School Ad Hoc Committee Student Achievement Committee CPS Board Member, Melanie Bates Melanie Bates, Chair CPS Board Member, Vanessa White, absent Eve Bolton CPS Board Member, Sean Parker, absent Eileen Cooper Reed CPS Central Office, Tom Rothwell, Assistant Superintendent CPS Central Office, Eric Thomas, Director, Office of Innovation Cincinnati Business Committee, Kristi Schwartz, Dir.of Ed. Initiatives Cincinnati Federation of Teachers, Julie Sellers, President, absent General Electric, Elizabeth Del Toro, Grant Program Mgr, GE Aviation Parents for Public Schools, Rolonda Smith, Executive Director Strive, Greg Landsman, Director of Communications and Policy, absent University of Cincinnati, Nelson Vincent, Associate Dean, absent Xavier University, Jennifer Fager, Associate Dean, absent Mrs. Bates moved that the Report Of The Student Achievement Committee’s Charter School Ad Hoc Committee be accepted. Passed viva voce. President Bolton declared the motion carried.


REPORT OF THE PARTNERSHIP/PUBLIC ENGAGEMENT COMMITTEE The Partnership/Public Engagement Committee (PPE) met on Tuesday, February 8, 2011 at 5:30 PM at the Cincinnati Public Schools Education Center in Conference Room 1-A. FOR BOARD APPROVAL Name Change for Winton Montessori The Committee discussed the LSDMC, parents, students, teachers and administrators request to change the name of the Winton Montessori School to, “Parker Woods Montessori.” The name change was requested due to the school moving to a new building and the stakeholders’ desire for the school to reflect its new location. The school will be located in Northside at 4370 Beech Hill Avenue, 45223, adjacent to Parker Woods. Parker Woods is a park located in the Northside of the City of Cincinnati. FOR BOARD INFORMATION Auditing the Local School Decision Making Committees (LSDMC Assistant Superintendent Rothwell discussed with the committee a draft of Standards for the Local School Decision Making Committees. Mr. Rothwell advised the group that meetings took place with the District’s LSDMCs to develop the Standards and come up with ways to do an Audit and develop rubrics for the Committees. The LSDMC’s will also discuss ways to do external audits of the LSDMC’s. The LSDMC’s will determine if the audits will be conducted on an annual basis. There will be a vase amount of Community input in restructuring the Committees. There will be a district-wide LSDMC meeting on February 23, 2011, 6:00 PM, at the Education Center. A draft of the standards is attached to this report. Recognizing Educators and Education Advocates The Board at its September 13, 2010 Board meeting assigned the PPE Committee to recommend a process of honoring and recognizing individuals who have made significant educational contributions to the District. Public Affairs will review a draft of the process that Committee Chair Parker created and recommend a program to the Committee. The program will also include recognition of teachers, community and community partners. Outreach to Parents and the Community Committee member Cooper Reed discussed partnering with Committees in the community to allow more public engagement and citizen input in the work of the District.Mrs. Cooper Reed will work with the Public Affairs Director and staff to provide recommendations. Mr. Parker recommended including the Family & Civic Engagement in the process of engaging the Community. Board member Bates recommended reaching out to Community Councils to avoid duplication of processes. Juanita Bohannon of the Cincinnati Human Relations Commission, advised the Committee that the Regional Neighborhood Network Conference will be meeting in Cincinnati this year. She recommended that CPS present a workshop at the summit to highlight the District. The Conference will take place September, 2011 and the deadline to submit proposals is February 11, 2011.


REPORT OF THE PARTNERSHIP/PUBLIC ENGAGEMENT COMMITTEE (cont.)

Family & Civic Engagement Team Update Mrs. Walsh updated the Committee on the Team and advised they have been meeting and addressing the five-year plan’s focus on Community Learning Centers, Developing Family and Friendly Schools, creating Culturally Responsive Practices and Maintaining Safe and Orderly Schools. Mrs. Walsh also advised that the Bullying and the Customer Help Center are the team’s priorities. She reported that outreach on bullying has been done through the Mayerson Academy by offering training on anti-bullying. The Team’s concern is the need for a standardized approach to address bullying. Data and existing information is needed to find out if there is consistency in reporting and training. Mrs. Walsh reported that the Customer Help Center does a good job and is very responsive to its customers, but time is needed to analyze the data. Update on Committees in Cincinnati Federation of Teachers (CFT) Contract The Committee reviewed the CPS/CFT Committees and Mr. Parker advised Mrs. Walsh to assess the committees by finding out; (1) the number of slots available for community members and parents; (2) names of community members and or parents that currently serve; (3) expiration date, if any; and (4) providence clearance on requests for parents and the community to be on the Committees. Mrs. Walsh will identify which Committees are assigned to the Administration. The PPE Committee will review the CPS/CFT Committees as part of their workplan and review them once or twice a year to check for updates. 2011-12 Budget Timeline Committee Chair Parker inquired about the community engagement plan for the 2011-12 budget. Public Affairs Director Walsh advised the Committee that she is currently working on the engagement plan and will have a draft within seven to ten days. New Magnet School Enrollment Process Public Affairs Director Janet Walsh and Assistant Superintendent Tom Rothwell did a presentation on the status of the Magnet School Enrollment Process. The Committee discussed the application process and recommended that the District implement a lottery as a fairer and more family-friendly alternative to the current first-come, first-serve process. A draft of the recommendations will be presented to the Board for discussion and further direction. A copy of the presentation is available in the Board office. The meeting adjourned 7:49pm. Partnership/Public Engagement Committee Staff Liaisons Present Sean T. Parker, Chair Tom Rothwell, Assistant Superintendent Eileen Cooper Reed Janet Walsh, CO Public Affairs Vanessa Y. White Dawn Grady, Marketing Manager


REPORT OF THE PARTNERSHIP/PUBLIC ENGAGEMENT COMMITTEE (cont.)

Attendees Joann Avant, CPS Parent Mary Anne Berry, Rotenberg Community Volunteer Juanita Bohannon, Cincinnati Human Relations Commission Jessica Brown, Cincinnati Enquirer Vincent J. Chiarella, Winton Montessori LSDMC Picket Slater Harrington, Community Building Institute Crystal Hoffman, Pleasant Ridge Parent Corrine Kinebrew, NAACP Education Panel Representative Matt Krick, Stakeholder Greg Loomis, Parents for Public Schools Wes Munzel, Sands Montessori Whitney Simmons, Winton Montessori Administrator Africa Smith, Stakeholder

REPORT OF THE COMMITTEE OF THE WHOLE The Committee of the Whole met on Wednesday, February 9, 2011 at 11:30 AM at the Cincinnati Public Schools (CPS) Education Center in Conference Room 1-A.

Minority Tracking Report Eugene Ellington, CEO, Ellington Management Services Mr. Ellington updated the Committee on minority participation as of January 21, 2011 for Chase School, Clark Montessori High School, Westwood School, Mt. Washington School, Oyler School and Winton Montessori School. He advised the trend is moving upward for minority participation.

Magnet Assignment Process Presentation Tom Rothwell, Assistant Superintendent Janet Walsh, CO, Public Affairs The Administration, representing the community and administrative magnet Committee, discussed with the Committee the status of the Magnet School Enrollment Process. The Committee discussed the application process and recommended that the District implement a lottery system. This, the Committee believed would be a fairer and more family-friendly alternative to the first-come, first-serve process. A draft of the recommendations was presented to the Board for discussion and further direction. Board member White advised the Committee to address the enrollment process as a communication strategy as well, and to start the process of not referring to the District as a two-tiered District and more as a District of choice. Board member Bates reported that the District is partnering with SEED School and Xavier University in implementing Portfolio schools. Ms. Bates also discussed being in favor of all CPS schools becoming schools of choice. Ms. Bates assigned the Student Achievement Committee’s Charter School Ad Hoc Committee to report to the Board their Committee reports. She also assigned the Policy Committee to look at the past policies on high schools of choice. Mrs. Walsh recommended that the Board create a resolution to revise the current magnet school enrollment process policy before any changes take affect for potential applications for “schools of choice in the fall of 2012. Ms. Bolton referred to the Policy Committee that a Committee review of the current magnet school enrollment policy be conducted.


REPORT OF THE COMMITTEE OF THE WHOLE (cont.)

Board President Bolton assigned the Administration to report the number of empty seats at all magnet schools and how the Portfolio Schools concept and commitment impact Community Learning Centers. A copy of the presentation is available in the Board office. The Magnet School Enrollment process, if adopted would be affective beginning school year 2012- 2013 The meeting adjourned at 12:52 PM. Ms. Bolton moved that the Committee of the Whole Report be accepted. Passed viva voce. President Bolton declared the motion carried.

REPORT OF THE COMMITTEE OF THE WHOLE The Committee of the Whole met on Wednesday, January 19, 2011 at 11:30 AM at the Cincinnati Public Schools (CPS) Education Center in Conference Room 1-A.

Race To The Top Eric Thomas, Director, Office of Innovations Kathleen Hoffman, Lead Teacher, Office of Innovations Mr. Thomas updated the Committee on the implementation of the Race To The Top. He advised that the main focus of the program were the transformation teams that consisted of Standards and Assessment; Data Systems to Support Instruction; Developing Great Teachers; Developing Great Leaders and Turning Around Lowest Achieving Schools. Mr. Thomas reported that the Developing Great Teachers, whose focus is on redesigning the Teacher Evaluation System, the Teacher Initiative Fund and the various measures of student achievement; including value-added is up and running. Ms. Hoffman discussed the revisions to the Teacher Evaluation System in the areas of comprehensive, annual and performance evaluations.

Collective Bargaining Agreement Implementation Paul McDole, Assistant Director, Human Resources Mr. McDole reviewed the implementation timeline with the Committee and advised that the items are moving forward. The timeline will be updated with information that is focused on students.


REPORT OF THE COMMITTEE OF THE WHOLE (cont.)

Other Business The Committee had a brief discussion on Board Member Ingram’s memo to the Superintendent regarding the recruitment of students at the Taft Elementary STEM School. The Board will have a broader discussion on the school at a future Board meeting. Ms. Bolton recommended that there be Board oversight on the monthly RttT reports and the Collective Bargaining Implementation plan.

Executive Session Chris Nelms moved and Melanie Bates seconded the motion to recess into Executive Session at 12:40PM to Consider the Sale and Purchase of Property at Competitive Bidding. The Committee reconvened to public session at 12:52 PM. The meeting adjourned at 12:53 PM. Ms. Bolton moved that the Committee of the Whole Report be accepted. Passed viva voce. President Bolton declared the motion carried.

RECOMMENDATIONS OF SUPERINTENDENT OF SCHOOLS

RECOMMENDATION 1 - CERTIFICATED PERSONNEL A. RESIGNATION (The effective date is the first working day the employee is no longer providing services to the district. This recommendation is being made because either the employee has completed the term of their employment, or by mutual agreement.) The following resignations have been received, for reasons as noted. Muzette Britt Teacher – Taft Elementary Relocating February 28 Samuel M. Burbanks IV Substitute Teacher Other Employment January 31 Andrew J. Meyer Teacher – South Avondale Personal Reasons January 31 Iretha Trimble Substitute Teacher Personal Reasons January 20


RECOMMENDATION 1 - CERTIFICATED PERSONNEL (cont.) B. ADJUSTMENT OF SALARY (Occurs when an employee presents documentation of additional training or experience credit.) The Superintendent recommends an adjustment of salary for the following persons based on degree or additional credit as indicated. Salary is in accordance with the salary schedule. Funding is from the General Fund. Effective date as indicated. Teacher – Class V (Master’s Degree plus 30 semester hours) Richard L. Jackson To: $58,572.76 From: $56,375.30 February 13 Treva Rene Pryor 72,689.66 70,492.22 January 30 Teacher – Class IV (Master’s Degree) Brandon D. Digiantonio To: $42,937.16 From: $39,921.32 February 13 Sarah E. F. Sifri 62,750.68 58,042.18 January 30 C. ADJUSTMENT OF TIME (Provides for an increase or decrease in the percentage of time a certificated employee performs his/her duties.) The Superintendent recommends an adjustment of time for the following. Funding is from the General Fund. Effective date is as indicated. Teacher - Class III (Bachelor’s Degree with 150 semester hours) Kathy M. Ridder To: .50 From: 1.00 January 6 D. ADDITIONAL ASSIGNMENT (Provides for employment of personnel beyond the work day or contractual work period, and administrators beyond assigned work period. Examples: workshops, evening school teaching, club sponsorship, coaching, curriculum writing.) The Superintendent recommends approval of the following additional assignments. Assignment is subject to the possession of a teaching certificate as required by Section 3319.30 of the Ohio Revised Code and/or Policies of the Cincinnati Board of Education. Salary is in accordance with the salary schedule as indicated. Funding is from the General Fund and (*) denotes other than General Fund. The following teachers are serving in Lead Teacher/Team Leader positions and are recommended for annual stipends as designated by the position during the 2010-11 school year in accordance with the Collective Bargaining Agreement. Quarterly payments totaling stipends listed below. Non-Credentialed Lead Teachers - $2,200.00 Annual Stipend

Maxine Moore Teacher - $34.11 per hour (extended employment rate)

Student Assessments – Woodford – (SWP) – 70 hours Susan S. Suhre*

AIMS Web Assessments & ESL Itinerant Support – ELL Welcome Ctr – (Title III LEP) – 240 hours

Jena M. Thacker*


RECOMMENDATION 1 - CERTIFICATED PERSONNEL (cont.) D. ADDITIONAL ASSIGNMENT (cont.) Teacher - $34.11 per hour (extended employment rate) (cont.)

SES Review Board – TES – (Title I) – 40 hours except as indicated Jenifer L. Ambrosius* Joelle B. McConnell* 80 hrs Deidre Kaye Simpson* Julie Lynne Bassett* Cynthia A. Miller-Wehrle* Stephen J. Sinden* Mary Ann Ellis* Jeffrey J. Roddy*

Science Model Lessons – Curriculum & Instruction - hours as indicated

Deborah M. Blakey 50 hours Reeta Broerman 49 hours

Nicoele Christmon 25 hours Teacher - $29.88 per hour (in-service rate) Science Expert Cadre – (GE Grant) – 12 hours

Jason E. Banks* Denise M. Pfeiffer* Natombi L. Smith-Simpson* Maria T. Lee-Alvarez* Lillian L. Sims* Heather Woodyard-Neiger*

Science Formative Assessment Cohort 2 – (GE Grant) – hours as indicated

Theresa M. Allen* 12 hours Rebecca A. Jansen-McKinnis* 12 hours

Jason E. Banks* 36 hours Michael A. Jones* 18 hours

Alan C. Barrett* 18 hours Debra K. Mazzei* 15 hours

Linda C. Biehle* 3 hours Mary D. McMichael* 6 hours

Stephanie P. Bisher* 36 hours Joan M. Midgley* 6 hours

Rosalyn J. Butts* 18 hours Allison C. Miller* 12 hours

Connie J. Campbell* 15 hours Madeline Azwad Muhammad* 15 hours

Annette M. Castle* 12 hours Denise M. Pfeiffer* 18 hours

Suzzanna V. Frank* 18 hours Mary Beth Platen* 18 hours