board of directors meeting - fwta · board of directors meeting agenda 3:30 p.m., monday, june 26,...

Board of DirectorsMeeting

MondayJune 26, 2017

3:30 p.m.

Intermodal Transportation Center (ITC)

1001 Jones Street, 2nd Floor Community Room

Fort Worth, TX 76102

BOARD OF DIRECTORS MEETING

AGENDA 3:30 p.m., Monday, June 26, 2017

Intermodal Transportation Center (ITC) 1001 Jones Street, 2nd Floor Community Room

Fort Worth, Texas 76102

A. Call to Order B. Pledge of Allegiance

C. Citizen Comments

D. Committee Reports

Mobility Impaired Transportation Services Advisory Committee – June 7, 2017 – Ken

Newell

Regional Transportation Council (RTC) – June 8, 2017- Scott Mahaffey

FW Bike Sharing Board Meeting – June 13, 2017 – Neftali Ortiz

Commuter Rail Committee Working Session – June 19, 2017 - Dennis Dunkins

Planning/Operations/Marketing Committee Working Session – June 19, 2017 – Jeff King

Finance & Audit Committee Working Session – June 19, 2017 – Jeff King

E. Items to be Withdrawn from Consent Agenda

F. Consent Agenda

1. BA2017-73 TEXRail Construction Manager/General Manager (CM/GC) Services

Additional Authorization for TxDOT Revisions at TxDOT 28th Street Bridge

2. BA2017-74 TEXRail Construction Manager/General Contractor (CM/GC) Services Spur 280 Underpinning at the Hole in the Wall (HIW)

3. BA2017-75 Bus Stop Passenger Shelters 4. BA2017-76 Proposed Fare Changes 5. BA2017-77 Marketing & Advertising Services 6. BA2017-78 Trapeze Communications (COM & COM-Web) 7. BA2017-79 40’ Compressed Natural Gas (CNG) Buses 8. BA2017-80 Purchase of One (1) Five Passenger/Two Wheelchair Paratransit

Vehicles on Behalf of Northeast Transportation Services

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This facility is wheelchair accessible. For accommodations, for hearing or sight interpretive services, please contact

Melanie Kroeker at (817) 215-8621, 48 hours in advance.

G. President’s Report - Paul Ballard

H. Chair’s Report - Scott Mahaffey

I. Other Business

J. Executive Session The Board of Directors may convene in Executive Session under the Texas Open

Meetings Act for the consultation with its Attorney pursuant to Section 551.071;

deliberation regarding real property pursuant to Section 551.072; deliberation

regarding prospective gift pursuant to Section 551.073; deliberation regarding

personnel matters pursuant to Section 551.074; deliberation regarding security

devices pursuant to Section 551.076 and/or deliberations regarding economic

development negotiations pursuant to Section 551.087.

K. Reconvene

L. Vote on Action Taken on Matters Deliberated in Executive Session

M. Adjourn

Next Meeting will be held on August 28, 2017 at 3:30 p.m., at the Intermodal

Transportation Center, 2nd Floor Community Room

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Consent Agenda

Items

Item Number: BA2017-73 Meeting Date: June 19, 2017

Item Title: TEXRail Construction Manager/General Contractor (CM/GC) ServicesAdditional Authorization for TxDOT Revisions at TxDOT 28th StreetBridge

BACKGROUND

In April 2015, Archer Western/Herzog JV(AWHJV) was awarded a contract for TEXRailCM/GC Pre-Construction Services. During the pre-construction phase of the TEXRailProject, the Contractor provided input into the project as the design progressed to improveconstructability, reduce cost, and mitigate schedule concerns in the design documentsand project constraints. The Contractor has planned the construction activities with thevarious stakeholders, built a construction schedule, and developed pricing for theconstruction services phase.

In August 2016, Archer Western/Herzog JV was awarded the contract for TEXRailConstruction Services to build the Guideway and Stations for the TEXRail project.

On September 19, 2016 Fort Worth Transportation Authority (FWTA) issued Notice toProceed to Archer Western/Herzog JV to proceed with construction of the project.

During the design review and approval process with TxDOT, TxDOT requested FWTA tomake changes to the design plans at the 28th Street Bridge to accommodate TxDOT’sfuture 28th Street widening project. The requested changes increase the scope of thewalls and are part of the scope TxDOT has agreed to partially fund.

In March 2017, the FWTA Board Action Item BA2017-55 authorized the FWTA’sPresident/Chief Executive Officer to issue a contract modification and enter into asupplemental agreement to the Construction Contract with AWH to incorporate the scopemodifications requested by TxDOT to the CM/GC Contract for a total not to exceedamount of $672,000.

FWTA subsequently issued the CM/GC Contractor a change order to start the work whilediscussions with TxDOT were finalized. FWTA and TxDOT are close to finalizing theagreement for TxDOT to fund their portion of the project and the agreement is scheduledfor consideration by the FWTA Board of Directors in August 2017. To maintain the projectconstruction schedule, FWTA needs to authorize the CM/GC for the full scope of thechanged work including the walls, demolition, drainage and street improvements for 28th

Street. The estimate for the additional work in this authorization is approximately$600,000 with a contingency (20%) of $120,000 for a total of $720,000. The totalauthorized value for the changed work is $1,392,000. The work will be funded by TxDOT.

This Board Action request would authorize FWTA’s President/Chief Executive Officer to

Board of DirectorsAction Item

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Meeting Date: June 19, 2017Item Number: BA2017-73Page: 2Item Title: TEXRail Construction Manager/General Contractor (CM/GC) Services

Additional Authorization for TxDOT Revisions at TxDOT 28th Street Bridge

issue an additional contract modification and enter into a supplemental agreement to theConstruction Contract with AWH to incorporate the full scope modifications requested byTxDOT to the CM/GC Contract.

PROCUREMENT

The authorization amount for Construction Services is based on independent estimates.FWTA staff will negotiate a fair and reasonable amount at or below this authorization. Aminimum goal of 12% Disadvantaged Business Enterprise (DBE) and a combinedD/M/WBE goal of 30% was set for TEXRail Construction Services. The Contractor hascommitted to meeting this goals on the overall contract including this authorization.

RECOMMENDATION

The Commuter Rail Committee recommends that the FWTA’s Board of Directorsauthorize the President/Chief Executive Officer to issue an additional contractmodification and enter into a supplemental agreement with Archer Western/Herzog JV toadd the scope changes at the 28th Street Bridge to AWH’s contract in a not to exceedamount of $600,000 with a contingency (20%) of $120,000 for a total not to exceedamount of $720,000. The total authorized value for the changed work is $1,392,000. Thework will be funded by TxDOT and is an additional contract authorization and not fundedfrom the existing contract contingency.

Disposition by Board of Directors

Secretary Approval: _____________________________________________ Date: _________________________

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Item Title: TEXRail Construction Manager/General Contractor (CM/GC) ServicesSpur 280 Underpinning at the Hole in the Wall (HIW)

BACKGROUND

In April 2015, Archer Western/Herzog JV was awarded a contract for TEXRail CM/GCPre-Construction Services. During the pre-construction phase of the TEXRail Project, theContractor provided input into the project as the design progressed to improveconstructability, reduce cost, and mitigate schedule concerns in the design documentsand project constraints. The Contractor has planned the construction activities with thevarious stakeholders, built a construction schedule, and developed pricing for theconstruction services phase.

In August 2016, Archer Western/Herzog JV was awarded the contract for TEXRailConstruction Services to build the Guideway and Stations for the TEXRail project.

On September 19, 2016 Fort Worth Transportation Authority (FWTA) issued Notice toProceed to Archer Western/Herzog JV to proceed with construction of the project.

During construction several utility conflicts have delayed progress of the work at the Holein the Wall (HIW) which is the project critical path. In an attempt to mitigate this delay,FWTA has been working with TxDOT and the CM/GC Contractor to redesign theunderpinning of Spur 280 at the HIW to recover schedule time. The new design canpotentially save approximately 4-6 weeks of schedule time.

This Board Action request would authorize the FWTA’s President/Chief Executive Officerto issue a contract modification and enter into a supplemental agreement to incorporatethe revised design for the Spur 280 Underpinning into the CM/GC Contract and addressschedule delays at the HIW.

PROCUREMENT

The authorization amount for this work is based on rough order of magnitude pricing fromthe contractor and independent estimates. FWTA staff will negotiate a fair andreasonable amount at or below this authorization. A minimum goal of 12%Disadvantaged Business Enterprise (DBE) and a combined D/M/WBE goal of 30% wasset for TEXRail Construction Services.


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Meeting Date: June 26, 2017Item Number: BA2017-74Page: 2Item Title: TEXRail Construction Manager/General Contractor (CM/GC) Services

Spur 280 Underpinning at the Hole in the Wall (HIW)

RECOMMENDATION

The Commuter Rail Committee recommends that the FWTA’s Board of Directorsauthorize the President/Chief Executive Officer to issue an additional contractmodification and enter into a supplemental agreement with Archer Western/Herzog JV toincorporate the revised design for the Spur 280 Underpinning into the CM/GC Contractand address schedule delays at the HIW for a not to exceed amount of $1,700,000. Thework will be funded from the existing contract contingency.



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Item Title: Bus Stop Passenger Shelters

BACKGROUND

The Fort Worth Transportation Authority (FWTA) contracts to purchase bus stoppassenger shelters for the convenience and protection of our passengers from inclementweather conditions at designated FWTA bus stops. There is an on-going need foradditional shelters as we grow and expand bus routes and services to our customers.For the next five (5) years, we plan to purchase 110 complete shelters, with an option foran additional 50 shelters as needed.

Proposers submitted two styles of shelters, we will select the preferred style for productionand delivery (example attached). Installation and advertising panels were included asoptions in the proposal.

REQUEST FOR PROPOSAL

In accordance with the FWTA Procurement Policy, Request for Proposal (RFP) # 17-T033 for Bus Stop Passenger Shelters was advertised and issued on May 8, 2017. Fourfirms submitted proposals. Responses were received from: Brasco International, Inc.,GST Manufacturing, Handi-Hut, Inc. and Tolar Manufacturing Company, Inc.

Proposals were reviewed by a team from FWTA based on: 1) Style and Quality of theShelter, 2) Past Experience, 3) Parts Availability, and Delivery, 4) DBE Utilization and,5) Cost.

The top rated firm, Tolar Manufacturing Company, Inc., is recommended, based on thehighest overall points evaluated for their proposal. As a service option, Tolar has alsoproposed shelter installation and shelter panels for signage display.

FINANCING

Funds are available in FWTA’s 2017 operation budget to finance this project. Provisionsfor funding for future years will be requested in the proposed annual budgets.

PROCUREMENT

The FWTA’s Procurement Department has followed procurement policy with RFP 17-T033 and is in compliance with all applicable Federal, State, and the FWTA procurementrequirements.


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Meeting Date: June 19, 2017Item Number: BA2017-75Page: 2Item Title: Bus Stop Passenger Shelters

DBE UTILIZATION

Tolar Manufacturing, Inc. has committed to 5% DBE subcontracting participation forfreight transportation. Additionally, should we exercise the option for installation, Tolarmust seek to utilize a DBE firm to install the shelters.

RECOMMENDATION

The Planning, Operations and Marketing Committee recommends that the FWTA’s Boardof Directors authorize the President/Chief Executive Officer to enter into a five-yearcontract for the purchase of 22 shelters (plus spare parts) each year for five (5) years(110 total shelters) with Tolar Manufacturing, Inc., for an annual cost of $172,590 for thefirst year plus a 10% contingency ($17,259) each year for spare parts for a total five-yearcost not to exceed $942,920 for shelters and spare parts as needed.



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Meeting Date: June 19, 2017Item Number: POM2017-11Page: 3Item Title: Bus Stop Passenger Shelters

EXAMPLE OF SHELTERS – TOLAR MANUFACTURING

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Item Title: Proposed Fare Changes

BACKGROUND

At last month’s Finance & Audit committee meeting, we provided a detailed briefing on the proposedfare changes to become effective on August 13, 2017. We have held fares across all modes (bus,paratransit, and rail) constant since 2012, however the recommended fare modifications are vital tothe future of our system and are necessary to maintain current service levels and extend our networkto meet the area's growing transit needs.

As we discussed at last month’s meeting, the goals of the fare changes are to:

Generate Additional Fare Revenues — Increase revenues across all modes and service (FixedRoute, Express, Circulator, MITS, and TRE) while minimizing any ridership impacts

Promote Equity — Price fares so that they account for an equitable portion of operating costsand reflect the ability of customers to pay

Simplify — Make the fare structure easier to use and understand

TITLE VI — EQUITY ANALYSIS

The Federal Transit Administration (FTA) requires that for any fare change, agencies are requiredto conduct an equity analysis to document and provide special consideration to sensitivepopulations. Under the guidance of our Disparate Impact Policy and Disproportionate Burden Policy,we considered the results of a 2014 Regional On-board Transit Survey and an April 2017 PublicTransportation Survey that provided information on trip patterns and fare payment habits. Wereviewed potential Title VI implications to minority and low-income populations related to theproposed fare change to ensure no actions are taken that violate federal requirements.

Based on analysis of the variety of data sources, the average impact (increase of daily costs) of theproposed fare change to existing riders is estimated to be $1.27 for minority riders, $1.26 for non-minority riders, $1.19 for low-income riders and $1.29 for non-low-income riders. These calculationsare determined by comparing the types of passes used by FWTA’s existing ridership.

The resulting analysis determined that there was no potential disparate impact or disproportionateburden found in the analysis.


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Meeting Date: June 19, 2017Item Number: BA2017-76Page: 2Item Title: Proposed Fare Changes

PROPOSED FARE CHANGE

Cost

Fare type Existing Proposed

Single Ride

Local Bus $1.75 $2.00

TRE (1 Zone) $2.50 $2.50

Circulator N/A $2.00

Express N/A $2.50

Regional TRE $5.00 $6.00

Reduced Fare Bus1 $0.85 $1.00

Reduced Fare Regional2 $1.25 $3.00

1-Day Pass

Local $3.50 $5.00

TRE (1 Zone) $5.00 N/A

Regional $10.00 $12.00



7-Day Pass

Local Bus $17.50 $25.00

TRE (1 Zone) $25.00 N/A

Regional $50.00 $60.00



Monthly Pass

Local Bus $60.00 $80.00

TRE (1 Zone) $80.00 N/A

Regional $160.00 $192.00



Annual Pass

Local Bus $600.00 $800.00

TRE (1 Zone) $800.00 N/A

Regional $1,600.00 $1,920.00


Reduced Fare Regional2 $400.00 $1,152.001 Reduced fare is valid for persons over 65 with valid FWTA photoID or Medicare card, youth 5-19, and persons with disabilities

2 Reduced Fare Regional is valid for the above populations onFWTA, TRE, DART, and DCTA services

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Easyride (50+ passes)

Day Pass in Bulk --Discounted

25%

Local Bus (Bulk, annualper pass) $450.00 $600.00

TRE (1 Zone) (Bulk,annual per pass) $600.00 N/A

Regional (Bulk, annualper pass) $1,200.00 $1,440.00

MITS

Single Ride $3.25 $4.00

10-Ride Book $32.50 $40.00Paratransit on FixedRoute Free $1.00Personal Care Attendanton Fixed Route Free $1.00

Transit System Comparison

The table below shows our proposed fares, compared to the other transit systems in our region,are lower than their proposed and current fares.

Fare TypeDART

(Proposed)DCTA

(Current)FWTA

(Proposed)

Single Ride – Bus Only $2.50 $3.00 $2.00

Single Ride - Reduced Bus Fare $1.25 $1.25 $1.00

Monthly Pass – Local $96.00 $ 90.00 $80.00

Monthly Pass - Local Reduced $ 48.00 $40.00 $40.00

Annual – Local $960.00 $650.00 $800.00

Public Outreach

We instituted a comprehensive communication plan required for public input of the proposed farechanges. The plan ensured that all interested stakeholders, including minority, low-income, andsenior populations, as well as individuals with disabilities, had the opportunity to make written orverbal comments. Bilingual notices were provided at least 15 days in advance of a public hearing.

To share information regarding the proposed fare changes, we did the following: Activated the customer hotline to receive comments, Accepted comments by email and in writing (postage paid),

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Posted notices of the proposed fare increase and public meetings at a variety oflocations including:

o On FWTA’s website,o On buses and MITS vehicles (bilingual),o All major Fort Worth newspapers including the Star-Telegram and La Vida

(African-American newspaper), Held four public meetings in May to receive comments on the proposed service. Held public hearing on May 30, 2017 with interpretive services Posted the public meeting presentation online

During the comment period, a total of 76 comments were received and 65 citizens attended thepublic meeting and/or hearing. We received oral comments from 43 of the attendees. Attachedare the recorded/transcribed and written comments for you review for possible consideration in afinal recommendation and decision.

RECOMMENDATION

The Finance & Audit Committee recommends that the FWTA Board of Directors authorize thePresident/Chief Executive Officer to implement the proposed fare changes effective August 13,2017 and the Regional Pass fare changes effective August 2018.



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Proposed Fare Change Public Meeting Comments:Wednesday, May 24, 2017 – Noon

1. Herb Levya. proposed category TRE 1 zone day pass makes sense. Percentage of increase for

non-express bus riders from $1.75 to $4.50 is more than 300% increase forcommuters isn’t clear on presentation. Why such a large increase for expressriders?

b. Molley the Trolley doesn’t get used much. Was subsidized by DTFW Inc. when itfirst began. Do you perceive $2 will keep ridership?

c. Equity Analysis – underestimated ridership comparison between non-minority/nonincome – charge for lower income/different than other cities. Fort Worth users arelow income.

2. Don – MITS service is $3.25 each way with an increase to $4.00. It already costs $6.50 togo to the doctor and to increase to $8.00 a trip is too much. Living on socialsecurity/disability, after paying rent and buying groceries there isn’t anything left over. Thiswill stop our ability to go to places. Increase the costs on the fixed route service.

3. Doug – I live in low income apartment and use the MITS bus. I see the MITS bus justsitting there with no one on it. Why can’t it be used to pick up people when it’s returningdowntown empty. That costs money to run it empty.

4. Name not given – Most social security recipients get $740-$1004 a month. I have beendenied MITS and use fixed route bus. For those with medical issues and now I can’t takefood or drink on the bus this can cause health issues such as seizures. Operators maketheir own policies, can’t make connections because buses are running late, missed buses,fare increases, layovers, where’s the improvements?

5. Ricky Carter – I can’t comprehend where’s the shortfall in budgets. Don’t compare thissystem to Dallas. There are empty buses or one person per bus. Go to vans like assistedliving uses. New routes should use vans and not buses. The #14 Stockyards to Walmartto Beach needs a large bus. Stop blaming the passengers and quit spending $1.2 millionon buses. The Presidents and Vice Presidents should get less salary due to lack ofperformance. They should be paid like teachers and when they don’t meet theirperformance goals they should get paid less. Why do you need a six digit salary to run adinky bus system?

6. Name not given – This fare increase is very challenging for those of us on a fixed income.a. Are the slides available to the public?b. How often does staff ride the bus?c. Express fares – regular or separate pass?d. Has FWTA looked into federal subsidy, reduced fares for senior persons or disabled

person?e. TEXRail – where does it go?f. Once fares increase how long before they are reviewed again?

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7. Name not given – TEXRail – hotels are going to get real rich in the Stockyards. Are theyputting any money in? Why is the TEXRail Stockyards station over a mile away? Why notbuy property that is on the foreclosure list?

Tuesday, May 24, 2017 – 5:30 p.m.

1. No name give - Is there going to be a fare for the downtown area. Is Downtown Inc or anyriders attending any of the meetings or said anything about the fare?

2. Reyna – You’re eliminating all 2 hour passes? You must purchase a ticket for $5? Whoapproves this, City Council, FWTA? How many are on the board? What do you considerlow income, $9,500, less than $9,500? Basically under $20,000? How do you apply for thereduced?

3. Ashton Smith – I go to Broadway Church. If they have to pay for MITS if they have to paythat extra dollar they probably not be able to pay for it. Most of them make $735 a month.If you have those earning less than you could MITS could be $5. Flat rate for bus andMITS. Is there any way you can make that happen?

4. No name given - Why are you changing the 2 hour pass? What’s the reason?

5. No name given - Why did you end the bus in Richland Hills? Is there ever going to be abus going to NE Mall? They should put it up on Western Center Road. The Beach Streetbus that goes north could go to NE Mall.

6. No name given - How many employees work for The T? Does that include bus drivers?

7. No name given - My question isn’t about the fares it’s about right locations. I live in theRiverside Addition. There was a bus stop that was removed. It was in front of the SeniorCitizen Center. Now it’s moved over to Trinity River where people go fish down there andit’s in the elements. It’s in the sun all time. It’s going towards Sylvania, 4th Street, Rainer. Iwas just wondering if that bench could be moved 200 feet closer to Sylvania because it’s adangerous area right there. Ashton – it’s very dangerous especially for women. There’sno lighting, none of that. Can we get lights at some of these bus stops? Original speaker -It’s not the lighting it’s the location.

8. No name given - Can you go to the city council and ask for a variance?

9. Chip Diano – Bus route 4, 6, MITS. I also work for DFW Inc. I’ve had several messagesI’ve been asked to relay. Why does the authority want to eliminate the downtown freezone? I will be at the meeting on the 30th. I’d like to know because I’m the one that refersto my boss what goes on in these meetings. I also have oxygen so I’m on MITS. You haveattitudes from drivers. Curvie you’ve had some improvements. I now work for DowntownFort Worth Inc and I should be respected for that but my boss was here earlier. Thank youfor allowing me to speak.

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10.No name given - I just have one other comment that I really would like to thank the transitcompany for having weekend business. Until last month I went to the movies three timesbecause I’m six minutes from my house to get me to the AMC Movie Theater. So I reallyappreciate that from you.

11.No name given - Lighting – you have all these transfer points, bus benches, their lit upexcept for the stockyards transfer point. It’s really, really dark and you have 2 milliontourists from around the world and they got the street all beat up it has only one lane theconcrete needs to be replaced with 5/8” rebar. Why is it not more safe? This is where 2/3comes through the Stockyard. I dealt with the city on the lighting.

12.No name given - Are your city council meetings in the same area or are they different? Ireally like your buses.

13.Ashton Smith – For the young folks we would like to have transportation going intoArlington. Entertainment stops, the stadium, entertainment venues. We want to go but wecan’t because we don’t have bus service. Ask the entertainment places to give you moneyto have bus service.

14.No name given - Have there been any studies done where your ridership might go downbecause of these increases?

Wednesday, May 30, 2017 – 12:00 p.m.

1. Name not given – Congratulations on the extension north. You need to advertise more.Great job using social media. The reduced regional fare from $40-$96 is too much. Otherfares seem fair. Those that will be affected the most are those going to the hospital inDallas.

2. Name not given – Clarify definition of reduced rates. 65 w/valid ID or Medicare? Sheetssay FWTA Photo ID or medicare card. When buying a pass why do you have to present anID? What is verification ID or rate? I showed my ID and didn’t get the reduced rate. Wascharged full fare.

3. Kathryn Scott – I am a disabled person and I have dialysis and the bus is the only mode oftransportation for me. I haven’t had a raise in social security in 15 years. No money foradditional fares. I can’t ride MITS because it is too high. Don’t care about Dallas. It’scheaper to live in Fort Worth. Dallas is too expensive. I’ve ridden the buses for years.How come and what for in raising the fares on the disabled? There is not enough goodreasons to raise the fares. You need to recalculate the fares. Look at how many peopleare riding.

4. Sandy Bonham – I am with UNT Health Science Center. Will this affect EasyRide? Whyare you removing the student fare? We have many students on low or no income and wetry to help them as much as possible. This fare increase will be very hard on them.

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5. Adrian – We are not Dallas or DART. How many board members do you have? Why arenone of them here? If they are proposing the changes why are they not here? What is soimportant that they can’t attend these meetings? What does it cost annually to provide thefree zone? Why are you eliminating the free zone?

6. Karen Masters-High – I am a MITS rider. I am legally blind. The ability to ride MITSallows me to be independent. $3.25 to $4.00 is a little high. I can’t afford the MITSincrease. Make it $3.75. The attendant should remain free to rider as some of us needtheir support. Why are you eliminating the free zone in downtown Fort Worth. Keep thisservice.

7. No name given – do we have to pay every time?

8. No name given - Does the new fare changes affect EPass? Why doesn’t it link toGoPass? Keep Molley free.

Tuesday, May 30, 2017 – 5:30 PM

1. No name given – Disability MITS – I can’t afford the prices now. Molley the Trolley shouldremain free. I enjoy riding it, being able to visit downtown, eat at the various restaurantswhen I have some extra money. Respect us. Prices should stay lower.

2. Tracey – Many of us are on a budget. We depend on the bus to go to the grocery store.Sometimes we have to pool our money so some can go to the doctor. Most of us are brokeby the second week.

3. Ann Johnson – I’ve been riding MITS for seven years. The service is very good but I’magainst raising the fares. Those on social security can’t afford to do the change. It’s toomuch.

4. Jennifer Henson – Why is MITS being charged the most? What about MITS in Arlington?

5. Richard Reynolds – I agree with price increases. Why new buses to Denton? There areno details on how much Denton is putting in. How can we trust you with something assimple as this?

6. Elizabeth Campbell – I work for Lighthouse for the Blind. I am a bus and MITS rider.Numerous employees depend on MITS to get to work. I’m concerned about theunnecessary burden being placed on MITS riders. Some can ride regular buses. Since it’sbeen four years since you raised fares why not do so incrementally over the years insteadof doing such large increase at one time?

7. Ricky Carter – I want to know the costs to run the service. I want to see numbers ofpeople riding. What does it cost to balance your budget? Based on Dallas is totallyunacceptable. There is a gross mismanagement of putting buses on routes and no one isriding them. Stop giving raises and putting money into retirement. The bus riders didn’t

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cause this issue it’s this president for two years that came from a high priced state verypossible.

8. Patrick Hodges – thank you for services you provide to the community. It is needed.However, the fare change proposal is biased to disability people. Not everyone getsdisability or social security and people like me can’t really work so it makes it hard to getthe fares we have now and if ya’ll put in action the proposed fare change it will make it a lotharder for people like me to ride the buses.

9. Herb Levy – I have a lot of empathy for the MITS riders who have done most of the talking.Up til now I have a different issue how the general fare raise or general riders is beingcalculated and used. I get a monthly pass but I can afford to do this because I do work. Iride bus frequently and in various parts of the city and I see a lot of people who are buyinggroceries, going to apartments, making visits, going to the library, and they are able to do alot of those trips for a $1.75 or the $2.00 fare pass. Almost every one of those things arenot going up 25 cents to two dollars they are going up four dollars. Going to the grocerystore it use to cost them $1.75 for two hours, now it’s going to cost them two hours to get tothe grocery store and two hours back. It’s now going to cost them $4.00. If there’s a trip tothat takes more than two buses, or changes buses, instead of $4 it will be $8 or more. Withan all day pass they could do a lot. It’s unfair to raise the fares like this but it also makesme question you’re raising the fares significantly.

10.Mike Wyss – I depend daily on the bus to be able to go anywhere. I have an attendantand as her employer I feel the need to pay her. To make my attendant pay to ride the buswill put an extra burden on me since I live on a fixed income.

11.Dillon Santos – The Route 11 is very useful. You need to keep downtown free at least theMolley. Keep the two hour fare instead of doubling the single fare.

12.Ronnie – National Federation for the Blind – Lighthouse for the Blind – I agree withElizabeth. Our clients use MITS for other resources. A lot of these individuals would haveto be selective in where and when to use MITS if the fare increase. Being low incomecreates a burden – consider this.

13.Chip Diano – Route 4, 6, MITS – last week I was a little out of control. You have heard alot from the MITS community. Why are you hurting this community? If it keeps up we won’tbe coming downtown. MITS was late picking me up this morning.

14.Samuel Torres – MITS +1 pass increase does not seem accurate. This increase will costa MITS rider $58 a month. $2 a ride for MITS user plus an attendant. Why do all disabledand elderly have to carry the burden of all the changes? Regular riders don’t use all theseservices. Do a discount for the disabled and low income.

Comment Cards Received:

1. Chip Diano – I am upset that the FWTA wants to eliminate the downtown free zone. Thewrong way. I work for Downtown Fort Worth Inc. MITS – please improve on time

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performance. Bus – get rid of rude attitudes – Debora S Sherlh. MITS – Eliminate newreservation system. Give customer services administration a raise. Fixed Route – I fell outof my seal while driver was making a fast turn.

2. Andy Taft – We would like to discuss changing the headways and/or promote fundraisingin combination with the continued private funding provided by the downtown PID andSundance Square…before instituting a fare for this service. The value of marketing a freecirculator to convention groups is important. We are hopeful that we can meet the T’sfinancial objectives through alternative measures.

3. Danette Wicker – I would like to see the board and members be visible to daily riders byriding with us riders and holding a rolling transit meeting. Not enough riders can take timeto attend a 12 pm or 5 pm meeting. I would like better customer service from the drivers tothe phone serviced call centers and follow-up and a rating system to see how calls areanswered. I ride every day and wish that actual transit riders have an opportunity to beboard members and give a vote that is not a paid employee or an appointee.

4. Pamela Jo Metcalfe – No increase – we’re poor enough.

5. Anne Johnson – I’m against them raising the MITS fare. No raising the high cost of MITSfare.

6. Katheryn Scott – Fare may need to be increased but not at the expense of the elderly anddisabled. Social security has not given a real raise in 15 years. I am ill and disabled.

7. Shirley Camp – The rate increase will not affect me personally, but after listening to someof the people speaking, I feel you should not raise the rates for the handicapped anddisabled people. I am happy about the new routes that were added, as I utilize them #44and #46 buses frequently.

8. Trevor D. McClodden – I do not think the fares proposed are reasonable. Raising the busfares will make it harder on the bus riding community.

9. David – Please inform people of changes at a recreation or community center. Somepeople don’t speak English or cannot afford to attend bus meetings. This will help you andcustomers of changes. The notices on the bus very few people read. A lot of people havevery important matters to take care of. By having meetings at recreation and communitycenters will help. Also, have board members attend or they scared?

10.Yolanda Rodela – How many people are actually contacted? Most of us don’t feel that weare listened to even though at the public meetings we are always told that “The T” islistening to what is said. Passengers already know that any time changes are made wedon’t have any say. Why is it that when a bus breaks down both passengers and drivershave to wait anywhere from 30 minutes to an hour? I personally have been told that therearen’t enough buses. I fail to understand or agree with that. Especially when there arebuses parked on both lots. First we need to see better service!! At times when a busbreaks down at ITC?!!

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11.Maria Sanchez – wanted to see the rates in Spanish. She doesn’t speak English.

Phone Messages:

1. 5/18/17 - Lisa Stogsdill – MITS & Fixed Route easier not to do pay raise due to living on afixed income.

2. 5/19/17 – Ronnie Dever – I use a motorized wheelchair. I can’t walk so I use the bus to getaround. How are new rules going to affect me going to buy groceries? I use MITS andfixed route. This is my only mode of transportation.

3. 5/28/17 – Karen – nothing wrong with raising prices. I go to dialysis which costs $100 ormore. Make monthly passes available.

4. 5/29/17 – No name given – The working poor has not had a cost of living raise in threeyears. A 1-10% increase is acceptable but not 90-100% increase. This is completelyunfair. Saturday service does not run long enough.

5. 5/29/17 - Maria Llanos - stated that she is on fixed income and it is difficult for her to pay$3.25 now for MITS. She has a hard time now with finding the .25 to complete her ride. Sheis against the fare increase.

6. 5/30/17 – Ruth Ruffin – A lot of people go to dialysis and can’t eat decent.

7. 5/31/17 – Jean Rose – I am a disabled person and I use MITS and the bus. The fare is sohigh now I can’t hardly pay now. If the fares keep going up I don’t know that I will be ableto go anywhere. I’m on a fixed income and we don’t get raises on social security. Youneed to come up with a better solution. It’s hard out there and it needs to be lowered.

Emails:

1. Julie Hostak - My comment/question is: how much of operating expense is recoupedthrough fares – at the current fares and with the increase in fares? I know that fares onlypay a portion of operating and that service is subsidized (local taxes, usually). Just curiousas to what percent of actual transit operations are paid with fares.

Additionally; for those communities receiving service outside FW (Richland Hills, Denton,etc.) – I assume the community pays for all or at least the portion of the route which passesthrough its jurisdiction, no?

2. Robert Herrman - I am a disabled rider. I'm currently paying $40.00 for a reduce Regionalwith My black bus pass. I understand fees have to go up. Going up to 96.00 per month for40.00 is too much. I'm on a fix income. Please remember those that count on the T thatcan't afford a car. Please take this into consideration if these fees go up you might lose a lotof riders. Many riders count on the buses and TRE to get to and from there destination.Instead of trying charge 240% for disabled riders that afford this new fare.

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3. Cynthia Boyd - Why can't you change the age for senior passes We senior at the age of

63 still have to work and I ride the bus sometime 7 days a week to work. And when I try toby passes for the month it cut me short on medicine and food

4. Samuel Owens - I would like more information on the proposed fare changes and why isthere going to be an increase in fare. I was unable to comment online or attend themeeting. All information that you can provide me will be appreciated. I ride the MITS Busand sometimes need someone to ride with me.

5. Rubidel Peoples on behalf of Robert A. Johnson - I am completely in favor of a farechange that decreases the MITS fare that my son pays. He is a Special Needs adult on aminimal income that uses the MITS as transportation for work daily. The cost of the faresare such that he cannot afford them now. If you are not decreasing the fares at this timeplease do not increase the fares.

6. Terry Calahan - What I see it the "T" is going after people would use the bus the most tocollect increased fee. Here again is a example of people who on S.S.I. or S.S.D.I orretirement income being targeted. Are the poor and low income going to be the ones youuse to meet this "50%" legal ceiling for revenue? It appears that way.

7. Mindy Albiston Smith - I have been riding the 66 Express for approximately 6 years now.At first I got my ticket at a very good rate, as a result of a grant. However, we no longerhave the grant. The county took advantage of the Easy Ride program at that point, so wegot a discounted rate of $45. Some of us ride the bus because we fill it is the responsiblething to do. We have vehicles and parking spots, but think that riding the bus contributesless to pollution, etc. If the rates increase, I'm afraid there will be many of us that fall intothat category that will no longer be able to ride. Right now it is fairly even--the cost of theticket is about equal to the cost of the gas it would require to drive on a daily basis. I, forone, would no longer be able to justify the expense, especially since I maintain a parkingspot in a county garage (for the days I have to drive).

I respectfully request that you not increase the rates.

8. V. Scott Clear - 1. Channel 11 has been reporting that Molly the Trolley will no longeroperate. It is clear from the proposal that Molly will operate, it just won't be freeanymore. Channel 11 should correct its reporting.a. I reviewed the complete slide show. There is no mention in the slide show about whathappens to the Lunch Line route. As one who uses it several times a week, I hope it is keptin operation, even with a small fee. However, I don't think you can discontinue the currentservice without notice to the public, and that notice does not appear in the proposal.

9. Lorie Aurand - I have been riding the TRE for 4 years as a commuter from downtown FT.Worth to Bell Helicopter. I occasionally also use the T when the weather is dicey or if Ihave a car issue since I can walk a few blocks from my home to a bus stop. At Bell wesaw an increase in 2015 from our $55 to $600 per year, if the new far increase goes intoeffect for next year, I will most likely go back to driving since the additional $200 in cost willeliminate any cost benefit I am currently seeing from taking the train.

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10. Christyn M. Johns - First please know that I am grateful to be allowed an opportunity toexpress some suggestions that I believe will add to the ridership and confidence of manyFort Worth riders in my area. I understand completely that I do not know the ins and outsof the transportation industry and the impact of all the changes have on our system, but Ido have a working knowledge of the effects on members of my immediate neighborhood.

It looks as if the fare changes are needed for a city that is growing as Fort Worth is, Iunderstand and support the changes proposed. I have noticed a few areas, however thatwill affect the residents in my neighborhood adversely, and I am concerned.

I moved to the area in 2014 from Southern California via Arkansas and for the first year Idrove the six miles to my job at The Workforce on Circle Drive. For the past two yearshowever, I have taken the T and often Lyft rideshare to go to and from work and run aroundtown.

I live in a very nice area close to TCU but feel someone land locked as it is a bit difficult toefficiently travel to and from my location to major areas in the city. I am not a student, andmany of my neighbors are not students either but working adults who rely on the T for dailytransportation. Every day on the # 7, I ride with an Engineer, and if the weather is rainy, aUniversity Professor at TCU. In the afternoons; the employees of the Fort Worth Zoo, anyStock show employees, employees of any of the myriad of shops and businesses alongUniversity, visitors to the Colonial, Byron Nelson all utilize the number 7, at different timesduring the route.

The drivers of the #7 are almost all (89%) professional, courteous and knowledgeable.They all know that with only one route, once an hour, traffic in this area can be horrendouson a daily basis; let alone when TCU has a game or any other event along University.

I hear there are possible changes slated that would change the #7 route and bypass myarea, I am suggesting, respectfully;

a.) The number 24 west; instead of making a block at University and Berry and returningeast; continue west the approximate 3 miles or so to Hulen (no stops along the way) andconnect with the number 25. Then make the block and return East!

b.) The number 7:

c.) Continue south to Bluebonnet Circle and go east at Park Ridge or South Hills. ParkRidge merges into South Hills where the number 7, at Harwen begins(terminates), passesthrough a very small but productive neighborhood with mostly homes but that has amiddle school, Albertsons, Ace Hardware, Dollar General. Additionally, there are postedplans to build an Apartment complex a mere 7 blocks from the Harwen bus stop, at S. Hillsand Carolyn.

d.) Let the #7 continue to Trail Lake, veer south to west Seminary, East to connect with the25.

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Again, Thank you for giving an opportunity for this T rider to voice my opinion, offersuggestion as I watch this wonderful city grow!

11.Jerry White - Single ride fares are going up by 14%; which seems reasonable. At the

same time the Reduced Fare Regional fares are going up 140%. Whoa! Please tell methat someone has slipped and moved the decimal point by one position in doing the mathto compute the new Reduced Fare Regional fares.

If the above 140% increases are true can you give a breakdown as to how the current fareand the new fare get divided up among the different regional providers?

12.Gary Shan - How can I have an opinion when you FAILED to spell out your increase? Howmuch are the new fares? Given you are doing this on LESS than 3 months warning tells methe fare will go up no matter what.

13.Rachel Rivera - My daily ride consists of being dropped off at ITC station in Ft. Worth.

Increase in prices I would like to see the results of that. Cleaner trains. Disinfected trainsThere are many homeless people who get on and our subjecting us to possible unsanitary,unclean, hazards.Pests (body related) are something you are subjecting us to. I understand, as long as theyhave passes, please fund security to keep track and make sure they are not pan handlingon the train. One person giving them money opens a door or flood gate for all of us who donot want to.Right now my ride is cheaper than guess even with a monthly purchase pass.Health, Safety, and just to enjoy our daily ride so that we don't have to drive.Fix these things and then maybe we can see a reason for an increase.

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Item Title: Marketing & Advertising Services

BACKGROUND

The Fort Worth Transportation Authority (FWTA) requires creative marketing and advertisingservices to provide ongoing and future efforts for promoting marketing and branding initiatives ofour agency to the public. FWTA has historically retained a firm to provide expertise in the servicesthat include provision of billboard, newspaper, radio, TV ads, media design work, media placement,public announcements and creative development work.


In accordance with the FWTA Procurement Policy, Request for Proposal (RFP) # 17-T037 forMarketing and Advertising Services was advertised and issued on April 24, 2017. Ten (10) firmsresponded to the solicitation request with a proposal, including Alchemy at AMS, Alpha BusinessImages, Howard York, JO Design, Pytchblack, Rucker & Company, Sygmategy, TKO Advertising,Warren Douglas and Wolfe Doyle Advertising.

Proposals were reviewed by a team from FWTA based on: 1) Qualifications and Relevant ClientExperience 2) Quality of Creative Work Samples Submitted 3) Demonstration of Ability toComplete Formative Research, Strategy Development, Creative Development and MediaPlacement, 4) DBE Utilization and 5) Cost.

The top rated firm, JO Design, LLC, is recommended, based on the highest overall pointsevaluated for their proposal.

FINANCING

Funds are available in FWTA’s 2017 operation budget to finance this project. Provisions for fundingfor future years will be requested in the proposed annual budgets.

PROCUREMENT

The FWTA’s Procurement Department has followed procurement policy with RFP 17-T037 and isin compliance with all applicable Federal, State, and the FWTA procurement requirements.

DBE UTILIZATION

JO Design, LLC is a State of Texas certified HUB (Historically Underutilized Business) Woman-Business Enterprise and has committed to 15% DBE subcontracting participation on marketingresearch work.


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Meeting Date: June 19, 2017Item Number: BA2017-77Page: 2Item Title: Marketing & Advertising Services

RECOMMENDATION

The Finance & Audit Committee recommends that the FWTA’s Board of Directors authorize thePresident/Chief Executive Officer to enter into a two-year contract with JO Design, LLC, with optionsfor three (3) one-year renewals for the purchase of marketing and advertising services for an annualestimated cost of $600,000 and a total five-year estimated cost not to exceed $3,000,000 forservices provided.



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Item Title: Trapeze Communications (COM & COM-Web)

BACKGROUND

The Fort Worth Transportation Authority (FWTA) utilizes Trapeze Software Group’s systems forboth fixed route and MITS services. These systems cover many aspects of operations includingscheduling, dispatch, attendance, payroll and Enterprise Asset Management. The systems aretightly integrated to allow for information flow between the different products.

Trapeze Communication (COM & COM-Web) will integrate into all existing Trapeze productsallowing internal and external customers to provide and receive feedback. It will replace the currentsystem, Customer Assistance System (CAS) utilized by customer service which does not link toTrapeze data. Currently, data must be input manually. The proposed system can expedite handlingcustomer complaints and commendations by automatically pulling in relevant information basedupon limited customer input.

The new system will allow the customer to provide feedback through multiple avenues; InteractiveVoice Response (IVR), web-based input, or directly through Customer Service.

SOLE SOURCE PROCUREMENT

FWTA has a current contract (00-030) in place with Trapeze Software Group, approved under BoardAction 2000-95. The current contract allows for new product, revisions to existing products andupgrades. Procurement has verified that the quote for the upgrade is consistent with the contract’scurrent scope of work and is competitive with market rates.

This Sole Source request is to amend the Software License Agreement with Trapeze to add theTrapeze COM and Trapeze COM-Web software modules to the scope of the agreement. Theproprietary licensed products will integrate with existing Trapeze software. The software is onlyavailable from Trapeze. Implementation is required from Trapeze for integration into existingTrapeze infrastructure, data sources and software for operational functionality.

FINANCING

Funds for this upgrade were included in the FY2017 capital budget as part of the Interactive VoiceResponse System project.


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Meeting Date: June 19, 2017Item Number: BA2017-78Page: 2Item Title: Trapeze Communications (COM & COM-Web)

RECOMMENDATION

The Finance & Audit Committee recommends that the FWTA’s Board of Directors authorize thePresident/Chief Executive Officer to amend the current contract No. 00-003 with Trapeze SoftwareGroup for the purchase of Trapeze COM and COM-Web for $199,773 plus $34,450 for maintenanceand support for 2 years (with a contingency of 5% at $11,711), for a total requested approval costof $245,934.



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Item Title: 40’ Compressed Natural Gas (CNG) Buses

BACKGROUND

With the current and anticipated expansion of transit services within Tarrant County, the Fort WorthTransportation Authority (FWTA) requires additional revenue vehicles to replace coaches beyondtheir useful life within the existing fleet. On July 21, 2014, FWTA Board of Directors ActionBA2014-045 authorized the FWTA President/Chief Executive Officer to enter into an agreementwith Gillig to purchase CNG buses based on the Request for Proposal (RFP #14-T024) thatincluded an option to purchase up to seventy-two (72) CNG 40’ buses. We have already exerciseda purchase option for thirty-six (36) of the seventy-two (72) CNG 40’ buses. These buses weredelivered in 2016. We would like to exercise an option to purchase ten (10) of the remaining thirty-six (36) CNG 40’ buses from Gillig for scheduled delivery in FY 2018.

Authorization and Cost History:

Board Action Authorization Cost per Bus

2014-045 Agreement 14-024 with option for 72 CNG 40’Buses

$472,925

2015-34 Option to purchase 36 Buses $482,798Change Order # 7 Price Adjustment for Modifications $482,895

The cost for the buses to be purchased includes a Producer Price Index (PPI) adjustmentcost increase and a 2018 Environmental Protection Agency (EPA) requirement for “near zeroemission” engines.

The cost for the requested ten (10) optional buses to purchase is $501,332 each.

FINANCING

Funds are available in FWTA’s capital budget to finance this project.

PROCUREMENT

The FWTA’s Procurement Department has followed procurement policy with RFP 14-T024 andAgreement 14-024 and is in compliance with all applicable Federal, State, and the FWTAprocurement requirements.


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Meeting Date: June 19, 2017Item Number: BA2017-79Page: 2Item Title: 40’ Compressed Natural Gas (CNG) Buses

DBE UTILIZATION

Gillig has complied with the requirements of 49 CFR Part 26.49, which is the DisadvantagedBusiness Enterprise (DBE) goal setting requirement for transit vehicle manufacturers. Transitvehicle manufacturers are required by the Federal Transit Administration (FTA) to establish andsubmit, for FTA approval, an annual overall DBE percentage goal. FTA has approved a 2.60% DBEgoal for Gillig.

RECOMMENDATION

The Finance & Audit Committee recommends that the FWTA’s Board of Directors authorize thePresident/Chief Executive Officer to exercise the option in Contract Agreement 14-024 with Gillig topurchase ten (10) CNG 40’ buses to be delivered in FY 2018, for a cost of $501,332 each and totalcost of $5,013,320 with a contingency of 3% ($150,399) for a total cost not-to-exceed $5,163,719.



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Item Title: Purchase of One (1) Five Passenger/Two Wheelchair Paratransit Vehicles onBehalf of Northeast Transportation Services (NETS)

BACKGROUND

The Fort Worth Transportation Authority (FWTA) has been administering the provision of demand-responsive public transportation service for the Northeast Transportation Service Urban TransitDistrict (NETSUTD) under contract since June 2003. The NETSUTD member cities are Bedford,Euless, Grapevine, Haltom City, Hurst, Keller, and North Richland Hills. This service is for seniorcitizens and persons with disabilities traveling within the corporate limits of those cities.

In 2011, the NETS Board of Directors wanted to enhance the regional partnership with FWTA anddesignated FWTA as the direct recipient of federal and state grants that fund NETS operating andcapital programs. This action moved direct grant recipient responsibilities to FWTA from NorthRichland Hills and Grapevine. In order to assure federal and state purchasing requirements aremet, we are is responsible for procuring vehicles for NETS. The ILA between NETS and FWTAwas renewed for five (5) years, effective October 2013. Catholic Charities provides the service andvehicle maintenance under contract.


In accordance with FWTA’s Procurement Policy, Request For Proposal (13-T042) for Medium DutyVehicles for Fixed Route and Paratransit Services was issued and in November 2013 was approvedby the Board on ECA 2014-008, for the purchase of three (3) Five Passenger/Two WheelchairParatransit Vehicles on behalf of NETS with five (5) options to purchase more over the next five (5)years. The El Dorado National Aerolite from Alliance Bus Group was the paratransit vehicle thatwas approved. On September 22, 2014, Board Action 2014-061 was approved for the purchase oftwo (2) of the five (5) options. This Board Action Item is for the approval to exercise the third optionto purchase one (1) additional Five Passenger/Two Wheelchair Paratransit Vehicle for $53,636.

DBE UTILIZATION

El Dorado National has complied with the requirements of 49 CFR 26.49, which is theDisadvantaged Business Enterprises (DBE) goal setting for transit vehicle manufacturers. Transitvehicle manufacturers are required by the Federal Transit Administration (FTA) to establish andsubmit, for FTA’s approval, an annual overall percentage goal. FTA has approved a 5% DBE goalfor El Dorado National.


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Meeting Date: June 19, 2017Item Number: BA2017-80Page: 2Item Title: Purchase of One (1) Five Passenger/Two Wheelchair Paratransit Vehicles on

Behalf of Northeast Transportation Services (NETS)

FINANCING

NETS will reimburse FWTA for the procurement of one (1) Five Passenger/Two WheelchairParatransit Vehicle for $53,636.

RECOMMENDATION

The Finance & Audit Committee recommends that the FWTA’s Board of Directors authorize thePresident/Chief Executive Officer to exercise the options with Alliance Bus Group for the purchaseof one (1) Five Passenger/Two Wheelchair Paratransit Vehicle on behalf of NETS for $53,636, withan additional contingency of 3% ($1,609) to cover any unforeseen expenses during the pre-production phase of the procurement, for a grand total of $55,245.



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