board meeting agenda virtual thursday, february 18, 2021

Board Meeting Agenda Virtual Thursday, February 18, 2021 6:30 p.m. (or immediately following Finance Committee Meeting)

DMMHRSB OfficeBoardroom 40 N. Sandusky St. Suite 301 Delaware, OH 43015

Agenda Item Item Presenter Information Discussion Action

1. Call to Order/Roll Call Marnie Whaley-Buckel, Board Vice Chair X X

2. Approval of Agenda Marnie Whaley-Buckel, Board Vice Chair X X X

3. Approval of January 21, 2021 Board Meeting Minutes

Zach Miller, Board Secretary X X X

4. Introduction of new Morrow County Commissioners

Deanna Brant, Executive Director X

5. Committees and Director’s Reports

a. Finance Committee – Approve verbal report of February 18, 2021

Kathleen Johnson, Finance Committee

Chair X X X

b. Community Impact Director’s Report

Kristan Warren, Community Impact

Director X X

c. Communications Report Kyle Lewis,

Communications Coordinator

X X

d. Executive Director’s Report Deanna Brant, Executive Director X X

6. New Business

a. Morrow County Hospital Lease Agreement

Deanna Brant, Executive Director X X X

7. Public Comments Marnie Whaley-Buckel, Board Vice Chair X

8. Executive Session* Marnie Whaley-Buckel, Board Vice Chair X X X

9. Reconvene Marnie Whaley-Buckel, Board Vice Chair X

10. Adjournment Marnie Whaley-Buckel, Board Vice Chair X

2-18-2021 DMMHRSB Board Meeting Agenda P a g e | 2 * Pursuant to O.R.C. 121.22(G)(3), to hold an executive session for the purpose of conferencing with an attorney for the Board concerning disputes involving the Board that are the subject of pending or imminent court action.

Next Board Meeting: Thursday, March 18, 2021 at 6:30 p.m. or immediately following the Planning Committee meeting, in the

DMMHRSB Boardroom/Virtual

40 North Sandusky Street, Suite 301 | Delaware, OH 43015 | Office: 740.368.1740 | Fax: 740.368.1744 | www.dmmhrsb.org

Board Meeting Minutes | January 21, 2021 | Virtual DMMHRSB Boardroom | 40 N. Sandusky St. Delaware, Ohio

1. Call to Order/Roll Call: Joe Gigliotti, Board Chair

The meeting was called to order at approximately 6:32 p.m. and Roll Call was taken. Board Members Attending: Lynnette Cook, Joseph (Joe) Gigliotti, Dr. Annie Horstman,

Kathleen Johnson, Tiesha Johnson, Zachary (Zach) Miller, Adelbert (Del) Robeson, Steve Serio, Christopher (Chris) Shamro, Carolyn Slone, Lynn Stacy (7:39 p.m.), Marnie Whaley-Buckel, Benjamin Winkler

Staff Present: Beth Anderson, Deanna Brant, Kyle Lewis, Rhianna Mattix, Karen Mohr, Kristan

Warren, Kelly Wood Board Counsel: David Moser Provider Representatives Attending: Sue Hanson, Angela Lee, Melissa Meyer, Rhonda Milner,

Todd Walts, Tony Williams, Wendy Williams Board Guests: Orie Kristel - Illuminology

2. Approval of Agenda: Joe Gigliotti, Board Chair Joe asked if there were any corrections or additions for the Agenda and then stated if there were no other additions/changes he would entertain a motion to approve the Agenda as presented.

Motion 21.01.01: Steve Serio moved to accept the Board meeting agenda, Annie Horstman seconded and the motion carried 13-0.

3. Approval of December 10, 2020 Board Meeting Minutes: Zach Miller, Board Secretary

Zach asked if there were any corrections or additions and if not, stated he would entertain a motion to approve the December 10, 2020 Board Meeting Minutes.

Motion 21.01.02: Annie Horstman moved to accept the December 10, 2020 Board Meeting Minutes, Lynn Stacy seconded and the motion carried 13-0.

4. Approval of December 10, 2020 Joint Committee Meeting Minutes: Zach Miller, Board

Secretary Zach asked if there were any corrections or additions and if not, stated he would entertain a motion to approve the December 10, 2020 Joint Committee Meeting Minutes.

January 11, 2020 Board Meeting Minutes Page 2

Motion 2make1.01.03: Steve Serio moved to accept the December 10, 2020 Joint Committee Meeting Minutes, Lynn Stacy seconded and the motion carried 13-0.

5. Approval of January 21, 2021 verbal report from the Planning Committee: Lynn Stacy,

Committee Chair

Lynn stated the Planning Committee met just prior to the Board meeting and approved the following motion on the agenda before them. The motion included was:

Motion: The Planning Committee approves adding a presentation by Cornerstone of

Hope to the next full Board agenda. Lynn asked if there was any discussion and being none, asked for a motion to approve the verbal report from the Planning Committee Meeting held prior to the Board meeting.

Motion 21.01.04: Annie Horstman moved to accept the January 21, 2021 verbal report from the Planning Committee Meeting, Steve Serio seconded and the motion carried 13-0.

Joe stated he could not open his agenda and asked Zach to lead the meeting. Zach agreed and asked Kristan Warren for her Community Impact Director’s Report.

6. Committees and Director’s Reports:

A. Community Impact Director’s Report: Kristan Warren, Community Impact Director

Kristan reviewed her report that was included in the packet, providing updates on Measurement Resources, Program Audits for Prevention programming, the SOR 2.0 Grant and noted that PAX and Botvin LifeSkills were added to the provider application.

B. Communication Director’s Report: Kyle Lewis, Communications Director

Kyle stated his report provided updates on items since the last Board meeting and an outlook on items coming up in February.

C. Special Services Report: Rhianna Mattix, Associate Director Rhianna reviewed the Special Services Report Overview page and talked about updates coming in the revamped report.

D. Executive Director’s Report: Deanna Brant, Executive Director

Deanna provided two updates on items from her Executive Director Report; one is concerning a capital request submitted to the stare legislature in January 2020 for this year’s capital budget. She received notice that we received $150,000 in capital funding dollars for the Meadow Center and the other was concerning state-wide crisis response planning and the direction it appears to be heading.

7. New Business:

a. DMMHRSB By-Laws Update


Deanna reviewed the reasoning behind updating the By-Laws in Article 7, Section I, to authorize the Executive Director to approve small, non-contractual expenses without having to go before the Board for approval or a board resolution, and be paid by the County Auditor, was made due to a language clarification recommendation from said auditor. A motion encompassing this, as well as waiving Section X, Amendments and Roberts Rules recommendation of having 3-readings for By-Laws updates, was made.

Motion 21.01.05: The full Board waives Section X, Amendments, of the current By-Laws, which states

in part “A copy of the proposed changes shall be give to all members not less than two weeks prior to the meeting at which the amendments are to be considered.”, as well as Robert’s Rules recommendation of 3 readings before a vote is taken.

Lynnette Cook moved to make the motion, Marnie Whaley-Buckel seconded and the

motion carried 13-0. b. Donation Acceptance

Deanna stated that a political action committee called Citizens for Mental Health Recovery raised funds to support/promote our previous levies, due to the O.R.C. requiring these funds to be separated from taxpayer and other funds used for Board business. That requirement was eliminated, so the committee has been dissolved. There were funds left from the previous levy campaign and these are being donated by the committee to be used on the upcoming levy campaign. In order to complete the transfer the funds to the county, the Board needs a resolution to approve and accept the donation of $5,837.59 from the Citizens for Mental Health Recovery. Deanna then read the following motion:

Motion 21.01.06: The full Board adopts the attached Resolution approving and accepting the donation of $5,837.59 from the Citizens for Mental Health Recovery Committee, which has been dissolved pursuant to R.C.340.03(A)(7).

Lynn Stacy moved to accept the motion, Del Robeson seconded and the motion

carried 13-0.

c. Illuminology – Levy Services Survey Deanna stated when Krile Communications presented their proposal for being a levy consultant to the Board, it included a proposal from a vendor they use for levy survey information/data analysis. We received a formal proposal from this vendor, Illuminology, for deliverables with a cost not to exceed $61,188.00. Deanna then welcomed Orie Kristel to the meeting and said he was available to answer any questions the Board may have. Orie introduced himself and stated he would be happy to answer any questions the Board may have. Carolyn asked Deanna if she had figures on what was spent and what the budget was four (4) years ago. Deanna replied that what was spent was $109,329.45. Deanna further stated


that if the Board moves forward with this proposal, it will have approved up to $71,188,00, though the total may be higher before we are finished. Lynnette reiterated that she has known Orie and his team and they always provide high quality work and that his pricing is reasonable. Joe asked for additional questions or comments and if none asked Deanna if she would read the motion.

Motion 21.01.07: The full Board authorizes the Executive Director to enter into an agreement with Illuminology in an amount not to exceed $61,188.00 for the services described in the proposal.

Carolyn Slone moved to accept the motion, Lynn Stacy seconded and the motion

carried 13-0. Deanna said we also needed to consider for acceptance another donation received from Linda Gaffey for $50.00.

Motion 21.01.08: The full Board accepts the Donation of $50.00 from Linda Gaffey in memoriam. Annie Horstman moved to accept the motion, Steve Serio seconded and the motion

carried 13-0.

8. Public Comments: Southeast – Wendy Williams said they continue to provide services in-person and via telehealth. She stated they are seeing an increase in Morrow County of clients wanting to come into the office and they will continue with the hybrid model, Safe Harbor – Angela Lee stated they would be releasing their first Annual Report for 2020 soon. She stated they are working with the Ohio State University on a program around safe dating and will be hosting the University of Cincinnati for EPICS I training, which is Effective Practice in Community Supervision Influencers, in March as well as partnering with KidLink for their fundraiser in October. Maryhaven – Rhonda Milner said they are still offering in-office and face-to-face meetings with most choosing telehealth. She stated 75% of Delaware County staff and 30% of Morrow County staff that wanted the vaccine have received it. They continue to have open positions with the most critical in Morrow County and several clients are graduating from the Morrow County Court Drug Court. HelpLine – Sue Hanson talked some more about the State’s care line, but it not sure what direction it will take. She stated the Olentangy schools are asking them to implement TGIF, an Anti-Bullying program in their middle schools. Sue said they continue to provide programs virtually to students and the Delaware County Suicide Prevention Coalition is developing a student ambassador committee.


NAMI – Todd Walts – Todd thanked the Board for their continued support. He stated that NAMI Ohio and OhioMHAS are preparing to implement a parent advocacy connection in Delaware and Morrow Counties and their Program Director will serve as the Regional Coordinator for this program. RPR – Tony Williams stated they continue to provide services to clients through in-person and telehealth and they have had success providing telehealth to schools. He stated that they are also planning for items which will expand their telehealth capacity in different directions and said they had developed a multi-part/question survey for clients in relation to telehealth. Joe thanked everyone and said we would be moving into Executive Session.

9. Executive Session: Joe Gigliotti, Board Chair

The Board moved into Executive Session at approximately 7:00 p.m. for the reasoning read as follows: Pursuant to O.R.C. 121.22(G)(3), to hold an executive session for the purpose of conferencing with an attorney for the Board concerning disputes involving the Board that are the subject of pending or imminent court action. Deanna then read the motion.

Motion 21.01.09: To enter into an Executive Session by roll call vote of a quorum of the full Board for the purpose described above.

Benjamin Winkler moved to make the motion, Del Robeson seconded and the motion

carried 13-0.

Roll Call Vote: Lynnette Cook – Yes Zach Miller – Yes Carolyn Slone – Yes Joe Gigliotti – Yes Del Robeson – Yes Lynn Stacy – Yes Annie Horstman – Yes Steve Serio – Yes Marnie Whaley-Buckel – Yes Kathleen Johnson – Yes Chris Shamro – Yes Benjamin Winkler – Yes Tiesha Johnson - Yes

10. Reconvene: Joe Gigliotti, Board Chair The Board came out of Executive Session and reconvened at approximately 8:28 and with no action arising out of the Executive Session, resumed the meeting.

11. Adjournment: Joe asked for a motion to adjourn the Board Meeting.

Motion 20.12.07: Del Robeson moved to adjourn the January 21, 2021 Board Meeting, Benjamin Winkler seconded. Motion carried 13-0.


The Board meeting was adjourned at approximately 8:32 p.m. Respectfully submitted: _________________________________________________ Kelly Wood, Administrative Assistant Accepted: _________________________________________________ Joe Gigliotti, Board Chair _________________________________________________ Zach Miller, Board Secretary

Report Date 1

Community Impact Report

February 18, 2021

MEASUREMENT RESOURCES

Phase 1 meetings between Providers and Measurement Resources to confirm which measures to add to SureImpact have been completed. Some providers have started to upload client demographic information. It is anticipated that the platform will undergo more adjustments as we work to solve some concerns related to data entry for effectiveness measures and assigning clients to programs. I am working to consolidate data entered for SureImpact with other information requested from Providers.

OUTCOMES

Agency outcome measures for Effectiveness, Efficiency, Access, and Satisfaction CARF standards covering July- December 2020 will be presented at the Planning Committee meeting March 18, 2021.

PROGRAM AUDITS

Program Audits will continue into March. DelMor, Turning Point, Jacob Edward Walls, and Maryhaven will be In-person to allow touring of the facility.

PREVENTION

Ohio MHAS has provided guidance on allowable uses for the remaining K12 Prevention funding. They are now allowing Boards to disburse these funds to cover the cost of substitute teachers when full-time District teachers are attending Professional Development. This has been well received by Districts and 2 have expressed interest in this option.

SOR 2.0 PAX and Botvin LifeSkills: We still don’t have confirmation on what will be required for data submission to SAMSHA as part of the SOR 2.0 grant funding. I have attached a link

COMMUNITY IMPACT REPORT February 18, 2021

Report Date 2

to a report done by the Ohio Attorney General showing benefit per dollar cost ratio for these 2 programs. PAX Good Behavior Game has a $64.18 benefit per dollar cost. Botvin LifeSkills Training has a $17.25 benefit per dollar cost. www.ohioattorneygeneral.gov/DrugUsePreventionEducation This information is found on page 19 of the report.

OHIORISE

Deanna has been chosen to serve on the OhioRISE workgroup focused on Mobile Response and Stabilization Service (MRSS). At this point, it appears that MRSS may align with the newly proposed 988 system. The Managed Care Organization (MCO) and Administrative Agent for this new Medicaid program has not been announced.

FIRST EPISODE PSYCHOSIS PROGRAM

The Ohio State University and Ohio MHAS has expressed interest in funding a First Episode Psychosis Program in Delaware county for youth who are experiencing early onset of severe mental illness. We will be meeting with OSU, Ohio MHAS, and Southeast to gather more information regarding this program.

STATE BUDGET PROPOSALS

Early information suggests more funding may be available through the Ohio Department of Education to support Student Wellness and Success. Our Board will continue to advocate that this funding be targeted towards addressing Behavioral Health needs. http://budget.ohio.gov/ http://mha.ohio.gov/budget

http://www.ohioattorneygeneral.gov/DrugUsePreventionEducation

http://budget.ohio.gov/

http://mha.ohio.gov/budget

http://www.recoveryisbeautiful.org/

COMMUNICATIONS REPORTB O A R D M E E T I N G : F E B R U A R Y 1 8 , 2 0 2 1

UPCOMING ADVERTISEMENTSWDLR: Columbus Bluejackets :30promosWDLR: High school graduationsponsorshipsDelaware Gazette: Double ad inHealthcare magazineKidsLinked Annual Resource guide

COMMUNITY COLLABORATIONSPreservation Parks Winter 100:

Facebook and newsletter contentSWCI - Behavioral healthcare consult

Mindfulness Trail project at GallantWoods Park - course design and

planning

SOCIAL MEDIA

584 FollowersWinter100 and Group postsImproved broadcast quality with livestream

Facebook:

FEB/MAR OUTLOOKDMMHRSB Newsletter "TheHelping Hand" sent 2/16Promotion/Expansion ofMorrow Co Sheriff's AppplannedContributing to Winter 100newsletter and Facebook pageStation planning and sitesurvey for Gallant WoodsMindfulness TrailKrile mtg first week of MarchPreparing pre-campaigntalking points for levyPromotion of SOR 2.0 projectsPossible equipment upgradeCreating information blastsfor Delaware Co capitalprojectsPreparing for FY2020 AnnualReportStarted services with ConstantContactPromoting/Curating mailinglist

LEVY PREPARATIONAssist with data collectionPreparing pre-levy talkingpointsDeveloping detailedcalendar with Krile CommsPreparing "tangenttraining" for staff

November 4, 2020

Chad J. Miller

President & CEO, Morrow County Hospital

651 West Marion Road

Mt Gilead, Ohio

Re: 651 West Marion Street, Mt. Gilead, Morrow County, Ohio

Dear Mr. Miller:

Pursuant to your request, we have visited a medical office space located at 651 West Marion

Street, Mt. Gilead, Morrow County, Ohio, for the purpose of providing you with an estimate

of market rent for a 3,500 square foot medical office space in the north wing of the Morrow

County Hospital. The effective date of our opinion of market rent is October 29, 2020, the

date of our site visit. Due to the restricted nature of this letter, and your familiarity with the

subject, you are the intended user of this report. The intended use of this report is for

internal decision making purposes.

Market rent is defined as follows:

The most probable rent that a property should bring in a competitive and open

market reflecting all conditions and restrictions of the specified lease agreement

including term, rental adjustment and revaluation, permitted uses, use

restrictions, and expense obligations; the lessee and lessor each acting

prudently and knowledgeably, and assuming consummation of a lease contract

as of a specified date and the passing of the leasehold from lessor to lessee

under conditions whereby:

a. Lessee and lessor are typically motivated.

Chad J. Miller -2- November 4, 2020

b. Both parties are well informed or well advised, and acting in what they

consider their own best interests.

c. A reasonable time is allowed for exposure in the open market.

d. The rent payment is made in terms of cash in United States dollars, and

is expressed as an amount per time period consistent with the payment

schedule of the lease contract.

e. The rental amount represents the normal consideration for the property

leased unaffected by special fees or concessions granted by anyone

associated with the transaction.

The subject of this analysis is a 3,500 square foot space located in the north wing of the

Morrow County Hospital. The space consists of exclusive use of five exam rooms (all with

sinks), office/staff space, and a conference room. Additionally, the space includes restrooms

and storage areas sufficient for the total footprint. We have also included a pro rata portion

of the hospital’s waiting area, as you have indicated that the space will likely utilize this area

for its patient reception. Based on our on-site measurement, the waiting area is

approximately 1,800 square feet. The subject is a small portion of the hospital,

approximately 5%. Thus, we have allocated an equal percentage of the waiting area to the

subject space (1,800 X 5% equals 90 square feet). Thus, the total amount that we will

consider in this analysis is 3,590 square feet. A floor plan of the space is provided below,

with the subject space highlighted in red. Pictures of the space have also been provided

below.


The exam rooms have an examination table, a sink, and cabinetry. Finish within the exam

rooms consists of vinyl tile floors, painted drywall walls, lay-in tile ceilings with fluorescent

lighting, and solid core wood doors with metal frames. Finishes throughout the rest of the


space include carpet or vinyl tile floors, drywall walls with rubber baseboards, lay-in tile

ceilings. The space has 8’-10’ ceilings. In general, the subject can be characterized as being

in average condition and of average quality.

This analysis is intended to estimate the rent for a timeshare of approximately 3,590 square

feet of space within the building. The effective date of this estimate of fair market rent is the

same as the date of our site visit, October 29, 2020.

We have researched several medical office suites in the subject’s market area for lease

information in order to estimate market rent for the space in question. The following table

illustrates the results of our market rent survey:

Location Suite Size

(SF)

Age Rent

(per SF)

Date of

Lease

Expenses Gross Eqv

(per SF)

S 651 West Marion Street, Mt.

Gilead, Morrow County

3,590 1952/1994 - - - -

1 770 Balgreen Drive, Mansfield,

Richland County

2,533 1998 $11.00 2017 $7.00* $18.00

2 1221 South Trimble Road,

Mansfield, Richland County

2,145 2006 $17.00 2019 $7.00* $24.00

3 73 Sportsman Drive, Marengo,

Morrow County

10,412 2014 $14.00 2014 $7.00* $21.00

4 241 Paddock Court, Delaware,

Delaware County

2,496 1976/2002 $17.00 2017 N/A $17.00

5 896 North Lexington-Springmill

Road, Mansfield, Richland County

5,998 2002 $11.50 Listing $7.00* $18.50

6 199 West Main Street, Shelby,

Richland County

4,485 1982/2011 $16.00 2016 N/A $16.00

Medical Office Rent Comparables

* Expenses estimated at $7.00/SF, based on market

The above-referenced rent comparables represent an unadjusted range of $16.00 to $24.00

per square foot, gross, with the landlord responsible for all expenses. Several of the

comparables (comps 1, 2, 3, and 5) are structured on a net to landlord basis. We have

estimated operating expenses to be $7.00 per square foot in order to estimate the gross

equivalent rates for these properties. $7.00 per square foot is fairly typical for the medical

office market in secondary/tertiary locations. We have considered differences among the

properties such as size, condition, date of lease, and functionality (such as the subject being

a space located within a hospital/hospital campus).


After adjustments the comparable rental properties demonstrate a range of $18.70 to $19.95

per square foot, on a gross basis. Given the subject’s location within the Morrow County

Hospital and condition, it is our opinion that rents within this portion of the subject building

of $19.00 per square foot, gross, fall within the adjusted range and provide the best

indication of value. Under this type of lease, the landlord would be responsible for all

expenses including utilities, janitorial, repair and maintenance, real estate taxes, and building

insurance.

Based on the above considerations, it is our opinion that the annual rent for 3,590 square

feet within the north wing of the Morrow County Hospital, located at 651 West Marion

Road, as of October 29, 2020, is as follows:

ANNUAL RENT: $19.00 per square foot of leased area, annually,

approximately $68,210 per year

(3,590 SF × $19.00/SF = $68,210)

TERM: Negotiable, three to five years supported by market

TENANT EXPENSES: None

LANDLORD EXPENSES: Real estate taxes, building insurance, repairs and

maintenance, utilities, and janitorial

T.I. ALLOWANCE: None


Thank you for this opportunity to be of service. Should you have questions, please do not

hesitate to contact us.

Respectfully submitted,

SAMUEL D. KOON & ASSOCIATES, LTD.

By:

Samuel D. Koon, MAI

By:

Aaron J. Duffy, Associate Appraiser

SDK/AJD/ec

Enclosures

CERTIFICATION

We certify that to the best of our knowledge and belief:

The statements of fact contained in this report are true and correct.

The reported analyses, opinions, and conclusions are limited only by the reported

assumptions and limiting conditions and are our personal, impartial, and unbiased

professional analyses, opinions, and conclusions.

We have no present or prospective interest in the property that is the subject of this

report and no personal interest with respect to the parties involved.

We have no bias with respect to the property that is the subject of this report or to

the parties involved with this assignment.

Our engagement in this assignment was not contingent upon developing or reporting

predetermined results.

Our compensation for completing this assignment is not contingent upon the

development or reporting of a predetermined value or direction in value that favors

the cause of the client, the amount of the value opinion, the attainment of a

stipulated result, or the occurrence of a subsequent event directly related to the

intended use of this appraisal.

The reported analyses, opinions, and conclusions were developed, and this report has

been prepared, in conformity with the requirements of the Code of Professional

Ethics and Standards of Professional Appraisal Practice of the Appraisal Institute.

The use of this report is subject to the requirements of the Appraisal Institute relating

to review by its duly authorized representatives.

Aaron J. Duffy has made a personal inspection of the property that is the subject of

this report. Samuel D. Koon did not personally inspect the property as of the effective

date, but has inspected the property several times previously. (The visual inspection

performed was not intended to function as an inspection of the structural soundness

of the site or improvements and was not intended to provide any warranty as to, or

guarantee of, the condition of the property and improvements. It is not intended to

function as a complete property inspection, as is commonly performed by a property

inspector or engineer, and should not be considered as such.)

No one provided significant real property appraisal assistance to the person signing

this certification.

As of the date of this report, Samuel D. Koon has completed the continuing

education program of the Appraisal Institute.

Samuel D. Koon, MAI, has provided services, as an appraiser regarding the property

that is the subject of this report within a three-year period immediately preceding

acceptance of this assignment. Aaron J. Duffy has not performed services as an

appraiser with regard to the property.

Samuel D. Koon, MAI Aaron J. Duffy, Associate Appraiser

Ohio Certified General Real Estate Appraiser #383599

APPRAISER DISCLOSURE STATEMENT

In compliance with Ohio Revised Code Section 4763.12(C)

1. Name of Appraiser: Samuel D. Koon

2. Class of Certification/Licensure: Certified General

Certification/Licensure Number: 383599

3. This report is within the scope of my Certification or Licensure

4. This service is provided by a disinterested and unbiased third party.

5. Signature of person preparing and reporting the appraisal:

_______________________

Samuel D. Koon, MAI

This form must be included in conjunction with all appraisal

assignments or specialized services performed by a state-certified

or state-licensed real estate appraiser.

QUALIFICATIONS OF SAMUEL D. KOON

• President of Samuel D. Koon & Associates, Ltd., Real Estate Consultants and Appraisers.

Work scope includes appraisals, feasibility studies and consulting services for lending

institutions, private clients throughout the Columbus metropolitan area and the

Midwestern United States.

Educational Background:

• Bachelor of Science Degree in Real Estate and Finance, The Ohio State University, 1977.

• Master of Business Administration Degree with a Real Estate Major, The Ohio State

University, 1983.

• Completed credit requirements for Courses 101, 201, and R2 sponsored by the Society

of Real Estate Appraisers.

• Completed credit requirements for Courses 1A, 1B, 2A, 2B, 6, 8 and Standard of

Professional practice sponsored by the American Institute of Real Estate Appraisers.

• Completed credit requirements for Courses 503 and 22L sponsored by the Real Estate

Securities and Syndication Institute.

• Continuing Education in Real Estate Appraisal, Appraisal Institute, Fundamentals of

Separating Real Property, Personal Property, and Intangible Business Assets

Real Estate Experience:

• Involved in the marketing of multi-family, commercial and industrial properties

• Fee appraiser since December 1976

• Instructor, Real Estate Appraisal, Capital University

• Instructor, Real Estate Development, The Ohio State University

Types of Properties Appraised:

• Residential • Office Buildings

• Apartments • Medical Office Buildings

• Subdivisions • Warehouses

• Potential Development Land • Farms

• Shopping Centers • Golf Courses

• Nursing Homes • Hospitals

• Manufacturing Plants • Restaurants

• Special Purpose Properties • Subsidized Housing

• Hotels • Ambulatory Surgery Centers

• Automobile Dealerships

Professional Affiliations:

• Member, Appraisal Institute, MAI Designation

• President, Columbus Chapter of the Appraisal Institute, 1991

• Broker Member, Columbus Board of Realtors

• Graduate of the Realtors' Institute, Ohio Association of Realtors

• Member, Society of Real Estate Appraisers' Young Advisory Council, 1982, 1983, 1984

QUALIFICATIONS OF AARON J. DUFFY

Independent fee appraiser with Samuel D. Koon & Associates, Ltd., Real Estate

Consultants and Appraisers. Work scope includes appraisals, feasibility studies and

consulting services for lending institutions, private clients throughout the Columbus

metropolitan area and the Midwestern United States.

Educational Background:

Bachelor of Science Degree in Business Administration, Finance, 2017, The Ohio

State University, Fisher College of Business

Professional Experience:

Fee appraiser with Samuel D. Koon & Associates, Ltd. since November 2017

Property Experience:

Medical Offices

Vacant Land

Industrial Facilities

Office Buildings

Apartment Complexes

Condominiums

Automobile and Motorcycle Dealerships

Religious Facilities

Educational Facilities

Distribution Warehouses

Restaurants

Retail Buildings

Professional Affiliations & Licensure:

Ohio Licensed Real Estate Salesperson

Member of the National Association of Realtors, Ohio Association of Realtors, and

Columbus Board of Realtors

LIMITING CONDITIONS

The Standard Certification, and report hereto attached, is made expressly subject to the

conditions and stipulations following.

No responsibility is assumed by the appraiser or appraisers for matters which are legal in

nature, nor is any opinion on the title rendered herewith. This appraisal assumed good title.

Any liens or encumbrances which may now exist have been disregarded, and the property

has been appraised as though no delinquency in the payment of general taxes or special

assessments exists, and as though free of indebtedness unless otherwise noted.

Information, estimates, and opinions contained in this report were obtained from sources

considered reliable and believed to be true and correct; however, no responsibility for

accuracy can be assumed by the appraiser or appraisers. No single item of information was

completely relied upon to the exclusion of the other information, and all data was analyzed

within the framework of judgment, knowledge, and experience of the real estate appraiser

or appraisers.

The property is appraised as though under responsible ownership and competent

management.

The physical condition of the improvements described herein was based on visual viewing.

No reliability is assumed for the soundness of members, equipment or soil conditions, since

no engineering tests were made.

The improvement is considered to be within the lot lines and, except as herein noted, is in

accordance with local zoning and building ordinances. Any plots, diagrams, and drawings

found herein are to facilitate and aid the reader in picturing the subject property and are not

meant to be used as references in matters of survey.

The appraiser or appraisers shall not be required to give testimony or appear in court by

reason of this appraisal with reference to the property herein described, unless prior

arrangements have been made.

The values for land and improvements as contained in the attached report are constituent

parts of the total value reported, and neither is to be used in making a summation appraisal

by combination with values created by another appraiser. Either is invalidated if so used.

We assume no responsibility for the business decisions of those who become aware of this

appraisal opinion. We do not authorize the use of the name of our firm, its constituents or

the MAI designation for publicity in connection with any effort to market the appraised

property. We do not authorize any out-of-context quoting from, or partial reprinting of, this

summary or report for public dissemination.

Samuel D. Koon, MAI is a Member of the Appraisal Institute. The Bylaws and Regulations

of the Institute require each Member and Candidate to control the use and distribution of

each appraisal report signed by such Member or Candidate. Therefore, except as

hereinafter provided, the party for whom this appraisal report was prepared may distribute

copies of this appraisal report, in its entirety, to such third parties as may be selected by the

party for whom this appraisal report was prepared; however, selected portions of this

appraisal report shall not be given to third parties without prior written consent of the

signatories of this appraisal report. Further, neither all nor any part of this appraisal report

shall be disseminated to the general public by the use of advertising media, public relations

media, news media or other media for public communication without the prior written

consent of the signatories of this appraisal report.

No responsibility is assumed by the appraiser or appraisers for the presence of any toxic,

caustic, noxious or otherwise harmful materials (hereinafter referred to as "Hazardous

Substances") which may now exist. Said "Hazardous Substances" can be of a solid, liquid,

radioactive or gaseous nature, and pertain to those presently known, as well as those which

are discovered in the future. This appraisal is based on the assumption that the property

under appraisement is free of "Hazardous Substances,” unless otherwise noted herein.

Unless otherwise stated, defined, and considered within this appraisal report, it is assumed

that the subject is in full compliance with the Americans with Disabilities Act of 1990 (ADA).

We have neither the expertise to identify ADA barriers which require modification, nor the

knowledge of acceptable remedies. No adjustment is made as to ADA compliance, nor is

any responsibility assumed for architectural or engineering expertise required to identify

ADA non-conformities.

The appraiser(s) completed a visual inspection of the property. As such, the appraiser(s)

toured and viewed some or all of the accessible portions of the site and improvements; the

visual inspection is not meant to imply that the appraiser(s) viewed all of the site or

improvements. The visual inspection performed was not intended to function as an

inspection of the structural soundness of the site or improvements and was not intended to

provide any warranty as to, or guarantee of, the condition of the property and

improvements. The exclusive purpose of a visual property inspection is for the appraiser(s)

to conduct a viewing of the property in order to complete the appraisal assignment; the

visual inspection is not intended to function as a complete property inspection, as is

commonly performed by a property inspector or engineer, and should not be considered as

such.

40 North Sandusky Street, Suite 301 | Delaware, OH 43015 | Office: 740.368.1740 | Fax: 740.368.1744 | www.dmmhrsb.org

Virtual Infrastructure & Facilities Committee Meeting Minutes | January 11, 2021

DMMHRSB Boardroom | 40 N. Sandusky St. Suite 301, Delaware, Ohio 1. Call to Order/Roll Call: Zach Miller, Committee Chair

The meeting was called to order at 5:07 p.m. and Roll Call was taken. Committee Members Attending: Lynnette Cook; Joseph (Joe) Gigliotti; Kathleen Johnson; Zachary (Zach) Miller; Benjamin Winkler Board Members Attending: Anna Horstman; Steve Serio Staff Present: Deanna Brant; Kyle Lewis; Kelly Wood Providers Attending: Sue Hanson; Angela Lee Committee Guests: Scott Cubberly; Katie Freeland; Brian Gifford

2. Approval of Agenda: Zach Miller, Committee Chair Zach asked if there were any additions or corrections to the Agenda, and if none, would entertain a motion to accept the Agenda as presented. Motion: To accept the January 11, 2021 Infrastructure & Facilities Committee

Meeting Agenda, as presented. Moved By: Benjamin Winkler Seconded By: Joe Gigliotti Motion: Carried 5-0

3. Approval of 12/1/2020 Infrastructure & Facilities Committee Meeting Minutes: Zach Miller, Committee Chair Zach asked for any comments, revisions or additions to the minutes and if none, said he would entertain a motion to approve the December 1, 2020 meeting minutes as presented. Motion: To accept the December 1, 2020 Infrastructure & Facilities Committee

Meeting Minutes, as presented. Moved By: Lynnette Cook Seconded By: Joe Gigliotti Motion: Carried 5-0

4. Joint Capital Project: Deanna Brant, Executive Director/Scott Cubberly, Equity

January 11, 2021 Infrastructure & Facilities Committee Minutes Page 2

Deanna said that Scott Cubberly would be joining the meeting shortly and reviewed his update report that was included the Committee’s packet. Deanna stated we are making good progress and they have a tentative date for the County Administrator to give a presentation to the County Commissioners around the site plan, structure and potential funding for this project. Deanna state they have determined the square footage needs for each provider to a level and cost to work within. They have also have alternative plans for reduced footage if so needed. The five (5) providers involved have been determined and the Board Staff will be located in the County Administrative building. Deanna then asked if there were any questions. Lynnette asked for clarification where it stated in Scott’s update that we are looking to reduce the square footage from 73,000 square feet to 60,000 square feet and asked if that decision had been made or “are we just looking at options.” Deanna replied that it was just another option related to cost estimates and a conversation concerning shared space among providers, which would reduce needed space in their specific suite. Sue Hanson from HelpLine asked if they have gotten drawings of specific office space and Deanna stated that we aren’t that far yet and hadn’t had new drawings produced around conversations on reduced space. Scott Cubberly joined the meeting and Zach thanked him for his report and then asked what the next steps were in regard to the land acquisition. Scott said the land is owned by three (3) siblings and he had spoke with them and they seemed receptive to talking about selling. One of the siblings said he would get together with the others to talk about it and has not gotten back to Scott. Scott further stated he called the County Administrator and asked him to approach the family to see if he can get a response. Zach then asked about the 100-year land lease with the county. Scott said it was discussed due to the Board’s concern about investing long term in the project without assurance of long-term occupancy if the Board didn’t own it. With the land lease, the Board wouldn’t have to pay for the land but would have assurance for use for a considerable time. Kathleen asked, if we had to use eminent domain to acquire the land, how much time will that add to the process? Scott said it is a concern and depends on how difficult the current owners chose to be. Discussion ensued on the pros and cons of the land lease, owning the building and what that may mean to providers. Scott feels in his scenario everything would work, but he will need to put everything together will all the details for everyone to review.

5. Meadow Center Renovation: Deanna Brant, Executive Director/Brian Gifford, Project Manager – Adena/Katie Freeland, MSA Design Deanna stated she had previously provided information to the Board on the four (4) pre-construction candidates that they interviewed and we had chosen Adena Corporation. She said she had provided the Committee with Adena’s proposal and introduced our project


manager from Adena, Brian Gifford and asked him to speak about background and his role in the project. Brian introduced himself and said they had their first pre-construction meeting the previous Friday. He stated they have a list of items they are working on and thanked the Committee for the opportunity to work on the project. Katie Freeland from MSA Design stated they have been sharing all the documents concerning the project with Brian and his team to get them up to speed. She said Adena will provide an estimate for the construction based on the drawings so far, as well as a timeline/schedule for moving forward. Deanna said going forward, Brian will attend IFC meetings when needed and provide one-page updates on the project. Zach thanked Brian for taking on the project and thinks the end product “will be awesome” for all. He then asked if anyone had other questions for Brian and having none, moved to the next item.

6. Partner Solutions/Streamline: Deanna Brant, Executive Director Deanna stated the information she provided was the first step in the Board Staff’s consideration of options for claims management and billing system platforms. Deanna gave a history of our current claims management and billing system platform, Great Office Solutions Helper (GOSH), which is one of three in Ohio. The other two being Shares and Streamline. Deanna said Shares was used by three counties: Cuyahoga, Hamilton and Franklin. Cuyahoga recently shifted to GOSH and Franklin bought the Streamline product. Deanna stated we have a staff person for whom forty percent (40%) of their job is working with GOSH and managing the billing claims that come from providers. The claims go through this system to our Waterfall database, to issue payments to the providers. Many of the steps in the process are manual, so the staff is looking at whether this is the best billing structure, does it make the most sense, are there efficiencies we can gain either by shifting our existing GOSH structure or looking at the other two options. Deanna said the information she gave to the Committee was a proposal from Partner Solutions, the administrative arm of the Stark County Board, to look at whether we would consider shifting from GOSH billing and claims management to SmartCare, their software platform. Deanna stated we have more due diligence to perform, but wanted to lay the foundation that we will be looking at this as an option going forward. She then asked if there were questions. Zach is all sound like it would be beneficial and asked why it wouldn’t be good for the Board to pursue this? Deanna replied cost and the fact the current system is built around the Database Developer and there is a significant level of customization that we currently have that


working with a larger consortium you would lose, as well as the life left in the GOSH servers and what to invest with them. She also stated we will be putting together a document on the numbers involved including cost offsets and options for the GOSH servers. Deanna said there is a lot of benefit to outsourcing this, as we invest a significant amount of staff time into managing the functionality of this process, that would shift to Partner Solutions to manage. This point is very attractive to the staff. Zach then asked is it also good for the providers and does it impact them? Deanna stated the three (3) of the four (4) primary treatment providers we have, who do the majority of billing in GOSH, also function in Franklin County, so they are already going through this implementation. Deanna said the main difference for providers as explained to us, would be the portal that claims are submitted through and claims issues would be handled by Partner Solutions, not Board Staff.

7. IT Update: Deanna Brant, Executive Director Deanna said we are still waiting on the Fairfield Board to sign the agreements for IT support through the end of Calendar Year 2020 and for the Database Developers time for January 1, 2021 through June 30, 2021. The email migration is taking longer than expected to complete due to licensing classification. Joe said before we adjourn, in reference to the floor plan design for the Meadow Center, he thinks the lighting exits and how people get out of the building need to be checked to make sure they are following code. He is concerned with “dead-end corners.” Deanna said she will have Katie and Brian look at this at send out something with their findings.

8. Adjournment: Zach Miller, Committee Chair Zach asked for a motion to adjourn. Motion: To adjourn the January 11, 2021 Infrastructure & Facilities Committee

Meeting. Moved By: Lynnette Cook Seconded By: Kathleen Johnson Motion: Carried 5-0

The Infrastructure and Facilities Committee meeting ended at 5:54 p.m.

Respectfully submitted, _____________________________________ Kelly Wood, Administrative Assistant ___________________________________________ Zachary Miller, Infrastructure & Facilities Committee Chair

board meeting agenda virtual thursday, february 18, 2021

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