board meeting agenda · reported the chlorine contact chamber flow meter on side one of the...
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840 W. Washington St • P.O. Box 26 • Eufaula, AL 36027 (334) 687-1225
www.eufaulawaterworks.com
BOARD MEETING AGENDA
September 17, 2019, 8:00 A.M.
Page 1. Roll Call 2. Minutes - Regular Meeting – August 21, 2019 1 – 3 3. Claims - $ 376,239.40 4 - 10 4. Financial Summary - August 2019 11 - 24 And Report
5. Old Business - a. Water/Wastewater Status 25 - 26
b. Activity Report 27 c. 2017 Bond Projects – SS Rehab PH II 28 - 29 Edgewood Area - Change Order No. 1 d. 6. New Business - a. Trademark Custom Homes, LLC 30 - 31 Billing Relief Request b. FY20 Budget Presentation (Previously Provided) 7. Chairman’s Report 8. Adjourn
Jack B. Tibbs, Jr Johnny Knight Sidney L. “Chip” Chapman Barbara C. Flurry Eugene Harris Joy White C. Daryl Baker Chairman Vice-Chairman Member Member Member Secretary/ Treasurer General Manager
MINUTES OF A RESCHEDULED MEETING OF THE WATER WORKS AND SEWER BOARD HELD AUGUST 21, 2019
The Water Works and Sewer Board of the City of Eufaula met in rescheduled session Wednesday, August 21, 2019, at 8:00 a.m. at the Water Works and Sewer Board Complex. Upon call of the roll the following members were present: Chairman Jack B. Tibbs, Jr., Vice Chairman Johnny Knight, Chip Chapman, and Eugene Harris. Absent: Barbara C. Flurry. Also present: Daryl Baker, General Manager; Christy Mann, Michael Taylor, and Jan Spitzer, WWSB staff; and Don Hartzog, Board auditor (entered at 8:05 a.m.). Chairman Tibbs called the meeting to order and presented the minutes of the July 16, 2019 meeting for approval. Mr. Chapman moved to approve the minutes as presented. Mr. Harris seconded the motion. After a voice vote, Chairman Tibbs announced the motion had carried. Chairman Tibbs presented the claims for the period ending July 31, 2019 in the amount of $480,033.92 and called for approval. Vice Chairman Knight moved to approve the claims as submitted. Mr. Chapman seconded the motion. After a voice vote, Chairman Tibbs announced the motion had carried. Mrs. Mann reviewed the financial summary for July. Total revenues for July are favorable when compared to budget for the month. July total revenues are favorable when compared to the same period for the previous year. Operating expenses are favorable compared to current month budgeted expenses and more than actual expenses for the same period in the prior year. Water sales are more than budgeted amounts for July by 8.0%. Water sales are down from the previous month and up from the same period for the previous year. Revenues from sewer services for July are unfavorable compared to the prior month and unfavorable to the current month’s budget figure by 1.4%. July’s total operating expenditures are less than current month’s budgeted operating expenses by 6.8% less than budgeted expenses. Total year-to-date expenses are favorable by 7.3%. The administrative department is favorable to budget for the month by 6.2%. The water operations department is favorable for July by 10.6%. The wastewater department is favorable compared to budget by 0.9%, and the general expenses department is favorable for the month by 16.6%. The Water Board’s current-month income for July is $67,535.06. The Top Ten customers used approximately 14,274,400 gallons in the month of July. Mr. Taylor reviewed the water and wastewater status update. During the month of July, 61,489,000 gallons of water were produced, averaging approximately 1,983,516 gallons per day. A total of 50,140,800 gallons were sold. The unaccounted factor for July was 7.57%, and 14.13% year-to-date. System water samples for the month of July indicated coliform present in the distribution system. A coliform sample was present at 446 Oakland on July 9. The repeats were pulled and sent to the lab on July 11 and the results came back absent for coliform and E.coli. Mr. Taylor noted that Well 4 is still
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offline due to a bearing problem on the pump shaft, and the issue will be addressed in the upcoming well enhancement project. During the month of July, the wastewater treatment plant processed 36.14 million gallons or 1.17 million gallons per day. There was 99.01% removal of all Biochemical Oxygen Demand and 99.86% removal of all Total Suspended Solids. Total rainfall for the month of July was 5.21 inches. Mr. Taylor reported the chlorine contact chamber flow meter on side one of the wastewater treatment plant was replaced July 16, and now all flow meters are reading more accurately than previously. He also noted the punch list items are now complete on the Phase 2 Lift Station and Influent Lift Station projects. Mr. Baker presented the measurable daily tasks/activity report for Board members’ review, noting standard operations were observed throughout the month. Mr. Baker also presented for Board members’ review Final Pay Request No. 17 for Phase II Lift Station Modifications from Schmidt Environmental Construction, Inc. in the amount of $29,200.57. Mr. Baker stated no Board action is required; the pay request merely closes out the contract. Mr. Baker stated bids were reviewed on July 25th for the Chewalla Creek force main sewer repair. The following bids were received: Blankenship Contracting, Inc. - $386,000 (Total bid less deductive bid) L&K Contracting Co., Inc. - $396,092.12 (Total bid less deductive bid) Crawford Grading & Pipeline, Inc. - $414,520.00 (Total bid less deductive bid) It was the recommendation of management to accept the lowest responsive bidder, Blankenship Contracting, Inc., with a total bid of $386,000 (total bid, less deductive bid). Mr. Baker further recommended moving $150,000 in bond funds into the budget for the project, leaving $50,000 in reserve for other projects. Mr. Chapman moved to accept the recommendation of management and accept the bid of Blankenship Contracting in the amount of $386,000, and move $150,000 in bond funds into the budget for the project. Vice Chairman Knight seconded the motion. After voice vote, Chairman Tibbs announced the motion had carried. Mr. Baker stated that Board has contracted with Blankenship Contracting, Inc. to install new sanitary sewer lines in Edgewood Subdivision, and approximately $198,000 has been budgeted to pave the cuts and patch the streets once the project is complete. It has been determined that the estimated cost to resurface the streets within the subdivision instead of paving the cuts and patches would total approximately $311,000, Mr. Baker stated. At its August 5, 2019 meeting, the Eufaula City Council authorized the Public Works Director to move forward with the bid process to resurface the streets if the Water Board and City are in agreement to approve a joint agreement to fund a resurfacing project. Mr. Baker further noted that he feels it would make more sense to allocate $198,000 toward a repaving project instead of patching. After discussion, Vice Chairman Knight moved to approve a joint agreement with the City of Eufaula to fund
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$198,000 to resurface streets in Edgewood Subdivision. Mr. Chapman seconded the motion. After voice vote, Chairman Tibbs announced the motion had carried. Under the Chairman’s Report, Chairman Tibbs gave a report on the status of the Veterans Home application submitted by the City of Eufaula. He stated the City should know within 30 days if it is a finalist. He commented on several retail and industrial prospects that have interest in Eufaula and the need for housing. He noted the availability of property, particularly to the south of Eufaula near the Cheneyhatchee area, and citing the need for additional infrastructure. Mr. Baker reported to the Board that the developer of Chick-fil-A has decided to hire a contractor themselves to install the fire line instead of working through the Board to contract the work. There being no further business to come before the Board, motion was duly made and seconded to adjourn. THE WATER WORKS AND SEWER BOARD OF THE CITY OF EUFAULA, ALABAMA A MUNICIPAL CORPORATION _____________________________________ Jack B. Tibbs, Jr., Chairman ATTEST: ____________________________ Joy White, Secretary/Treasurer
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09/10/2019 INVOICE APPROVAL BY INVOICE REPORT FOR CITY OF EUFAULA WATER WORKS BOARD
POST DATES 08/01/2019 ‐ 08/31/2019
JOURNALIZED
BOTH OPEN AND PAID
Vendor Code Vendor Name
Inv. Date Invoice Description Amount
0007 ALABAMA POWER CO
08/21/2019 20190821 POWER BILL AUG '19 47,747.24
TOTAL FOR: ALABAMA POWER CO 47,747.24
0009 LEWIS SMITH SUPPLY
08/15/2019 5245326‐01 WELL #7 ‐ CAPACITOR FOR CHLORINE PUMP 8.95
08/26/2019 5245815‐01 30AMP 1‐1/2 POLE CONTACTWITH LUGS 7.44
TOTAL FOR: LEWIS SMITH SUPPLY 16.39
0018 AUTOZONE, INC.
08/09/2019 0382753991 #6517‐RADIATOR RESERVOIR 42.99
TOTAL FOR: AUTOZONE, INC. 42.99
0020 BAKERHILL WATER AUTHORITY
08/29/2019 08292019 WATER SERVICE HWY 131 7/15 THRU 8/14 23.71
08/29/2019 20190829 WATER SERVICE REST AREA 7/17 THRU 8/16 23.71
TOTAL FOR: BAKERHILL WATER AUTHORITY 47.42
0021 BARR DIST. CO., INC
08/15/2019 20190830 AUG FUEL 15.55
TOTAL FOR: BARR DIST. CO., INC 15.55
0022 BARBOUR CHAIN SAW
08/07/2019 48181 WEEDEATER SPOOL INSERT 9.00
08/09/2019 48186 POLE SAW CHAIN 15.35
TOTAL FOR: BARBOUR CHAIN SAW 24.35
0036 GRAINGER
08/12/2019 9260431573 FOUNTAIN PUMP AND LIMIT SWITCH FOR WWTP 436.75
08/21/2019 927009.074 TRACTION NON‐SLIP RUG STRIP 25' ROLL FOR SCRAPER M 17.18
TOTAL FOR: GRAINGER 453.93
0037 MIDSOUTH BANK SERIES '12 BOND
08/01/2019 20190801 2012 SERIES DEBT SERVICE ‐MSB 41,358.86
TOTAL FOR: MIDSOUTH BANK SERIES '12 BOND 41,358.86
0038 CORE & MAIN, LP
08/13/2019 K960981 GATE VALVE, 6" MJ 439.00
08/14/2019 L005727 VALVE‐2" CAST IRON, CLAMP REPAIR WITH 1" TAP 227.70
08/13/2019 L007779 PROBING RODS‐ WITH ELCTRICAL PROTECTION 201.00
08/26/2019 L047998 6" X 12" REP CLAMP W/1" TAP FOR DUCTILE 150.57
TOTAL FOR: CORE & MAIN, LP 1,018.27
0042 PEA RIVER ELECTRIC
08/12/2019 20190812 SERVICE REST AREA L/S 7/2 THRU 8/2 '19 56.08
09/09/2019 20190909 SERVICE REST AREA L/S 8/2/19 THRU 9/3/19 55.16
TOTAL FOR: PEA RIVER ELECTRIC 111.24
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0047 SPECTRUM
08/05/2019 063233401080519 INTERNET & STATIC IP 109.98
08/06/2019 078836402080619 SCADA COMS 124.98
TOTAL FOR: SPECTRUM 234.96
0048 WAL‐MART COMMUNITY BRC
07/23/2019 5174 TEA,CUPS,CASCADE PODS,WHITE SPRAY GREASE,ALCOHO 43.44
07/19/2019 5842 COFFEE, CREAMER,BLOWER FAN, SPLENDA, TOILET PAPE 127.72
TOTAL FOR: WAL‐MART COMMUNITY BRC 171.16
0057 CARD SERVICES CENTER
08/05/2019 15270216T9MZWS5M 1 YR ‐ OFFICE 365 RENEWAL MICROSOFT OFFICE 109.49
07/09/2019 20190709 DEWALT‐ (AMAZON) BRUSHLESS DEMO SAW DCS690X2 823.53
07/12/2019 20190819 LOSS CONTROL SUMMER SEMINAR 20.00
07/12/2019 5531020612DKZ2PE2 SQWINCHER ELECTROLYTE POWDER ‐ AMAZON PURCHA 98.12
08/07/2019 55432866V5SEL5203 6535 STRUT GAS SPRING FOR DOOR ON 410J BACKHOE 51.99
08/08/2019 55432866W5SMM4EMF TIPS, PROBING ROD 3/8"‐ AMAZON PURCHASE 21.00
07/15/2019 554362866153A3W6EF DEWALT BRUSHLESS HAND GRINDER/CUTOFF TOOL‐AMA 121.95
07/24/2019 988964 JULY QRTLY LUNCHEON WILLY T'S CHICKEN 127.50
TOTAL FOR: CARD SERVICES CENTER 1,373.58
0064 JIM WHALEY TIRES, INC. #7
07/16/2019 7759545 TIRES FOR THE LOW BOY TRAILER 185.94
08/21/2019 7768622 #6563 FORD TRACTOR‐ MUFFLER REPLACE AND REPAIR 54.44
08/23/2019 7769117 FRONT TIRES TRUCK 6514 292.36
TOTAL FOR: JIM WHALEY TIRES, INC. #7 532.74
0068 DONALD M HARTZOG CPA, LLC
08/31/2019 20190831 FILE PREP & PLANNING FOR FY 2019 1,500.00
TOTAL FOR: DONALD M HARTZOG CPA, LLC 1,500.00
0078 SALES AND USE TAX DIVISION
08/30/2019 20190830 UTILITY TAXES PAYABLE AUGUST 2019 7,754.28
TOTAL FOR: SALES AND USE TAX DIVISION 7,754.28
0079 CITY OF EUFAULA
08/30/2019 20190909 FUEL FOR AUG '19 2,068.37
TOTAL FOR: CITY OF EUFAULA 2,068.37
0080 WITHHOLDING TAX RETURNS
08/30/2019 20190830 STATE W/H PAYABLE AUGUST 2019 4,528.78
TOTAL FOR: WITHHOLDING TAX RETURNS 4,528.78
0083 U S POSTAL SERVICES‐EUFAULA
08/15/2019 20190815 POSTAGE BILLING AUG ' 19 2,500.00
TOTAL FOR: U S POSTAL SERVICES‐EUFAULA 2,500.00
0086 NATIONWIDE RETIREMENT SOLUTION
08/13/2019 20190813 DEFERRED COMP P/E 08/11/19 305.00
08/27/2019 20190827 DEFERRED COMP P/E 08/25/2019 305.00
TOTAL FOR: NATIONWIDE RETIREMENT SOLUTION 610.00
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0090 AFLAC INCORPORATED
08/12/2019 40211 AFLAC INSURANCE SEP '19 1,351.88
TOTAL FOR: AFLAC INCORPORATED 1,351.88
0092 LIBERTY NATIONAL INSURANCE
09/01/2019 20190901 LIBERTY NATIONAL SEPT 2019 552.66
TOTAL FOR: LIBERTY NATIONAL INSURANCE 552.66
0093 VERIZON WIRELESS
08/23/2019 9836742529 CELLPHONES, JET PACK & IPADS 651.74
08/23/2019 9836742530 ANDROID, IPAD, TABLET 154.84
08/23/2019 9836742531 SCADA COMS 721.46
08/23/2019 9836742532 PHONE SERVICE JUL 24 ‐ AUG 23 337.20
TOTAL FOR: VERIZON WIRELESS 1,865.24
0099 PETTY CASH CUSTODIAN
08/06/2019 20190806 TAG APPLICATION 2.50
TOTAL FOR: PETTY CASH CUSTODIAN 2.50
0101 COLONIAL LIFE & ACCIDENT
08/21/2019 8766107‐0901121 COLONIAL LIFE INS (BCN E8766107) SEPT ' 19 533.36
TOTAL FOR: COLONIAL LIFE & ACCIDENT 533.36
0107 STERLING SECURITY SYSTEM
07/31/2019 057999 METER LOCKS 111.16
TOTAL FOR: STERLING SECURITY SYSTEM 111.16
0111 MARVIN'S
08/02/2019 80404888 # 6530 FREIGHTLINER KEY CUT‐ DUMP TRK 3.49
08/05/2019 80404945 LIME, 50LB BAGS 22.50
08/06/2019 80404992 KEYS‐ FOR NEW DUMP TRK,SANDING WHEEL FOR HAND 25.95
08/09/2019 80405136 FOAM BOARD TO INSULATE FOUNTAIN PUMP, ADHESIVE 13.98
08/09/2019 80405137 KNEE PADS ‐ ELECTRICIAN 11.99
08/30/2019 80405877 FEMALE FITTING NYLON 1/2 X 3/4 2.39
TOTAL FOR: MARVIN'S 80.30
0146 SOUTHEAST ALABAMA GAS DIST.
08/28/2019 20190828 NATURAL GAS 7/2/19 THRU 8/1/19 9.85
TOTAL FOR: SOUTHEAST ALABAMA GAS DIST. 9.85
0157 S & Z COMPUTERS CONSULTANTS
08/27/2019 1811 FIXED JAN'S OUTLOOK AND SERVER WORK 125.00
TOTAL FOR: S & Z COMPUTERS CONSULTANTS 125.00
0170 RETIREMENT SYSTEMS OF ALABAMA
08/13/2019 20190813 RETIREMENT P/E 8/11/19 3,284.75
08/27/2019 20190827 RETIREMENT P/E 8/25/19 3,125.02
TOTAL FOR: RETIREMENT SYSTEMS OF ALABAMA 6,409.77
0183 LOCAL GOV HEALTH INS BOARD
08/13/2019 8201900475 B/C B/S INSURANCE AUG '19 17,844.00
TOTAL FOR: LOCAL GOV HEALTH INS BOARD 17,844.00
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0206 HILL MANUFACTURING
08/06/2019 28958‐490 POOL KEEPER FOR FOUNTAIN 198.00
TOTAL FOR: HILL MANUFACTURING 198.00
0221 FERGUSON ENTERPRISES
08/19/2019 1311225 TELSCO 1‐1/2" DRESSER COUPLINGS 232.00
08/06/2019 1312919 FLAGS, MARKING‐ BLUE , GREEN 199.80
TOTAL FOR: FERGUSON ENTERPRISES 431.80
0225 EMPIRE PIPE & SUPPLY CO
08/13/2019 2020434 1" REGISTER 165.00
TOTAL FOR: EMPIRE PIPE & SUPPLY CO 165.00
0233 CONSOLIDATED PIPE & SUPPLY
07/29/2019 4593071 HYDRANT, FIRE ‐ YELLOW 6" X 4' 1,625.00
07/29/2019 4593071‐1 HYDRANT, FIRE ‐ YELLOW 6" X 4' 1,625.00
08/12/2019 4593274 HYDRANT, FIRE ‐ RED 6" X 3' 1,425.00
08/29/2019 4593768 FERNCO‐ 8X8 CLAY TO PVC‐ EMERGENCY PURCHASE 188.00
TOTAL FOR: CONSOLIDATED PIPE & SUPPLY 4,863.00
0259 EUFAULA EDUCATION FOUNDATION
08/30/2019 20190830 EUFAULA EDUCATIONAL PROJECT AUGUST 2019 139.27
TOTAL FOR: EUFAULA EDUCATION FOUNDATION 139.27
0286 DADE PAPER
08/08/2019 13907178 COPY PAPER, 8.5" X 11" 201.00
TOTAL FOR: DADE PAPER 201.00
0295 BENNETT AUTO PARTS, LLC
08/02/2019 397405 #6524‐HOSE ENDS FOR 1" RODDER HOSE ON NEW VAC T 47.84
08/06/2019 397900 BATTERY FOR BOOSTER B 46.08
08/15/2019 399132 #6514 BATTERY 118.28
08/19/2019 399543 #6508 ‐ A/C VALVE ADAPTER AND 134A FREON 16.17
08/22/2019 399984 GRAVELY MOWER ‐ SPINDLE PART # 14230 93.63
08/23/2019 400109 #6563 FORD TRACTOR‐ POWER STEERING FLU AND BATT 7.67
TOTAL FOR: BENNETT AUTO PARTS, LLC 329.67
0296 VERIZON CONNECT NWF, INC
08/01/2019 OSV000001830381 FLEET NETWORK 189.50
TOTAL FOR: VERIZON CONNECT NWF, INC 189.50
0343 FASTENAL COMPANY
08/05/2019 ALEUF140439 FUSE,MIDGET FOR AERATORS 50.50
08/14/2019 ALEUF140601 FOUNTAIN‐ SOLDERLESS TERMINALS FOR NEW PUMP 10.00
08/19/2019 ALEUF140667 4.5" CUTTING WHEELS FOR DEWALT HAND HELD GRINDE 5.96
08/26/2019 ALEUF140816 MINI FUSES FOR AERATORS AT WASTEWATER PLANT 50.50
TOTAL FOR: FASTENAL COMPANY 116.96
0371 CITY SHOP
08/01/2019 22295 REPAIRS 6514‐ AIR COND., OIL CHANGE,AIR FILTER,FRON 158.76
08/19/2019 22362 #6517 REPLACED RADIATOR AND AND COOLANT 269.94
TOTAL FOR: CITY SHOP 428.70
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0383 THE BANK OF NEW YORK MELLON
08/01/2019 08012019 MONTHLY DEBT SERVICE 2014 SERIES 22,841.88
08/01/2019 20190801 MONTHLY DEBT SERVICE 2017 DEBT SERIES 46,054.16
TOTAL FOR: THE BANK OF NEW YORK MELLON 68,896.04
0392 ENVIRONMENTAL RESOURCE ASSOC
08/21/2019 912336 DMRQA 39 QC WWTP 2019 CL2 RETEST 115.00
TOTAL FOR: ENVIRONMENTAL RESOURCE ASSOC 115.00
0398 ENVIRONMENTAL RESOURCE ANALYST
08/14/2019 46066 MONTHLY REQUIRED TESTING 1,795.50
TOTAL FOR: ENVIRONMENTAL RESOURCE ANALYST 1,795.50
0404 HARCROS CHEMICALS, INC.
08/05/2019 330122218 CL2, HFS WELLS, CL2 WWTP 8‐5‐19 ORDER 1,705.68
08/19/2019 330122384 CL2, HFS WELLS, CL2 WWTP 8‐19‐19 ORDER 1,913.50
08/26/2019 330122473 CL2, HFS WELLS, CL2 WWTP 8‐26‐19 ORDER 1,782.69
TOTAL FOR: HARCROS CHEMICALS, INC. 5,401.87
0416 PROFESSIONAL WIREGRASS COMM INC
08/07/2019 308008072019 ANSWERING SERVICE AUG '19 177.10
TOTAL FOR: PROFESSIONAL WIREGRASS COMM INC 177.10
0443 EUFAULA COMMUNITY CENTER
08/30/2019 20190830 EUFAULA COMMUNITY CENTER DUES AUG 2019 104.25
TOTAL FOR: EUFAULA COMMUNITY CENTER 104.25
0507 STREETS AND SANITATION
08/30/2019 20190830 GBG FEES COLLECTED AUGUST 2019 73,305.75
TOTAL FOR: STREETS AND SANITATION 73,305.75
0545 DARYL BAKER
08/29/2019 20190829 MILEAGE REIMBURSEMENT AUGUST 2019 361.92
TOTAL FOR: DARYL BAKER 361.92
0555 QUILL CORPORATION
07/29/2019 9056346 THERMAL RECEIPT PAPER AND PENS 114.48
TOTAL FOR: QUILL CORPORATION 114.48
0561 AUTO VALUE OF EUFAULA
08/01/2019 11WB4905 FORD TRACTOR‐ GALLON OF GEAR LUBE 13.23
08/02/2019 11WB8134 1/4" MALE PLUG FITTING FOR AIR COMPRESSOR 3.02
08/22/2019 11WF8306 GRAVELY MOWER‐BLADES‐ 2 SETS 91.62
TOTAL FOR: AUTO VALUE OF EUFAULA 107.87
0587 DAVID COCHRAN GRAPHICS
08/01/2019 1362 MONTHLY DOMAIN HOSTING AUG '19 9.99
TOTAL FOR: DAVID COCHRAN GRAPHICS 9.99
0658 RSA‐1 DEFERRED COMPENSATION
08/27/2019 08272019 RSA‐1 OF ALABAMA P/E 8/25/19 147.00
08/13/2019 20190813 RSA‐1 OF ALABAMA P/E 8/11/19 147.00
TOTAL FOR: RSA‐1 DEFERRED COMPENSATION 294.00
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0671 DEAN'S COMMERCIAL TWO‐WAY, INC
08/01/2019 388 MONTHLY SERVICE FOR RADIO EQUIPMENT AUG '19 115.50
TOTAL FOR: DEAN'S COMMERCIAL TWO‐WAY, INC 115.50
0675 S & N AIROFLO, INC.
07/17/2019 17643 SEALS FOR AERATOR GEARBOXES WWTP 417.16
TOTAL FOR: S & N AIROFLO, INC. 417.16
0701 BERNEY OFFICE SOLUTION
08/15/2019 IN759912 MAINTENANCE CONTRACT FOR COPIER 78.20
TOTAL FOR: BERNEY OFFICE SOLUTION 78.20
0759 THE LINCOLN NATIONAL LIFE INS
08/09/2019 20190816 LIFE INSURANCE AUG '19 275.94
08/20/2019 20190820 VOLUNTARY LIFE INS SEPT '19 308.82
TOTAL FOR: THE LINCOLN NATIONAL LIFE INS 584.76
0800 PAYROLL ACCT‐ MSB
08/13/2019 20190813 PR FUNDING P/E 08/11/2019 27,039.57
08/27/2019 20190825 PR FUNDING P/E 08/25/2019 26,762.81
TOTAL FOR: PAYROLL ACCT‐ MSB 53,802.38
0831 SHEFFIELD FUND
08/22/2019 20190822 WORKMAN'S COMP INS AUGUST '19 2,159.00
TOTAL FOR: SHEFFIELD FUND 2,159.00
0846 BRENT TUTTLE ASSOCIATES LLC
08/06/2019 4738 LED TUBE LIGHTING KITS FOR OFFICE 225.91
TOTAL FOR: BRENT TUTTLE ASSOCIATES LLC 225.91
0849 CINTAS
08/01/2019 4027050469 UNIFORMS & MATS 152.71
08/08/2019 4027525663 UNIFORMS 147.64
08/15/2019 4028007710 UNIFORMS 137.72
08/22/2019 4028504438 UNIFORMS 132.65
08/29/2019 4029092972 UNIFORMS & MATS 152.71
TOTAL FOR: CINTAS 723.43
0872 ENDRESS + HAUSER
08/05/2019 6002080573 LEVEL TRANSDUCER PERRY L/S 1,050.98
TOTAL FOR: ENDRESS + HAUSER 1,050.98
0894 AUTOMATION CONTROL SERVICE LLC
06/28/2019 12795 ENGINEERING SERVICES COMBINED L/S 495.00
TOTAL FOR: AUTOMATION CONTROL SERVICE LLC 495.00
0899 GEOGRAPHIC INFORMATION SERVICES INC
10/31/2019 GIS‐7887 PREPAID SUPPORT BLOCK 5,000.00
TOTAL FOR: GEOGRAPHIC INFORMATION SERVICES INC 5,000.00
0906 MARTIN ENVIRONMENTAL SERVICES, INC
08/01/2019 210846 WWSB DUMPSTER OFFICE AUG '19 88.40
08/01/2019 210848 WWSB DUMPSTER WWTP AUG '19 114.40
TOTAL FOR: MARTIN ENVIRONMENTAL SERVICES, INC 202.80
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0913 COLUMBUS INDUSTRIAL SUPPLY
08/14/2019 77082 WRENCH, FIRE HYDRANT 149.10
TOTAL FOR: COLUMBUS INDUSTRIAL SUPPLY 149.10
0917 BACKMAN CONSTRUCTION, LLC
08/26/2019 08262019 REPAIR WINDOW TRIM AROUND FRONT WINDOW IN GM 400.00
08/26/2019 20190826 REPLACE CARPETING WITH VINYL FLOORING ‐ ADMIN AN 7,383.75
TOTAL FOR: BACKMAN CONSTRUCTION, LLC 7,783.75
0919 PARKER EQUIPMENT CO, INC
08/13/2019 50236094 2" GROUND PENETRATOR MOLE 3,767.14
TOTAL FOR: PARKER EQUIPMENT CO, INC 3,767.14
UB REFUND
08/07/2019 08/07/2019 UB refund for account: 026266 43.66
08/07/2019 08/07/2019 UB refund for account: 030978 58.29
08/13/2019 08/13/2019 UB refund for account: 027379 1.72
08/13/2019 08/13/2019 UB refund for account: 030779 10.60
08/13/2019 08/13/2019 UB refund for account: 028906 23.53
08/13/2019 08/13/2019 UB refund for account: 028256 2.82
08/13/2019 08/13/2019 UB refund for account: 026951 10.91
08/13/2019 08/13/2019 UB refund for account: 027821 54.82
08/13/2019 08/13/2019 UB refund for account: 028891 18.00
08/13/2019 08/13/2019 UB refund for account: 029747 52.97
08/13/2019 08/13/2019 UB refund for account: 026258 49.96
08/13/2019 08/13/2019 UB refund for account: 030466 86.80
08/13/2019 08/13/2019 UB refund for account: 030785 85.81
08/13/2019 08/13/2019 UB refund for account: 040028 54.30
08/20/2019 08/20/2019 UB refund for account: 024005 74.71
08/20/2019 08/20/2019 UB refund for account: 027027 63.33
08/20/2019 08/20/2019 UB refund for account: 030014 30.73
08/20/2019 08/20/2019 UB refund for account: 000557 29.41
08/27/2019 08/27/2019 UB refund for account: 024302 59.63
08/27/2019 08/27/2019 UB refund for account: 013337 11.23
08/27/2019 08/27/2019 UB refund for account: 031011 27.77
08/27/2019 08/27/2019 UB refund for account: 019209 61.04
08/27/2019 08/27/2019 UB refund for account: 040162 29.75
TOTAL DEP REFUNDS: 941.79
TOTAL ‐ ALL VENDORS 376,239.40
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Financial Summary – Aug 2019
September 17, 2019
Total Revenues for August 2019 are favorable when compared to budget for the month. Total revenues for August are $404,628.03 compared to budgeted revenues of $403,712.07. August total revenues are favorable when compared to the same period for the previous year. Year-to-date actual revenues are above year-to-date budgeted amounts. Operating expenses are favorable compared to current month budgeted expenses and more than actual expenses for the same period in the prior year. Revenue Water Sales are more than budgeted amounts for August by 1.8% with sales of $206,686.43. Water sales are down from the previous month and up from the same period for the previous year. Revenues from Sewer Services for August are $173,696.44 which is unfavorable when compared to the prior month and unfavorable to the current month’s budget figure of $179,598.51 or 3.3%. Other Revenues are favorable for the month when compared to budget. Expenses August’s total operating expenditures of $235,907.57 is less than current month’s budgeted operating expenses of $246,547.93 or 4.3% less than budgeted expenses. Total year-to-date expenses are favorable to year-to-date budgeted amounts by 7.0%. The Administrative department is unfavorable to budget for the month by 4.3% and favorable by 7.0%, year-to-date. The Water Operations department is favorable for August by 7.5% and favorable year-to-date by 7.9%. The Waste-Water department is favorable compared to budget by 6.9% for August and favorable compared to year-to-date by 8.8%. The “General Expenses” department is unfavorable for the month by 4.4% with year-to-date actual expenses unfavorable to budget by 5.0%. Total Payments (including payroll) for the month of August were: $ 376,239.40 Capital Projects – Annual Operations: -$ 11,553.39 Capital Projects –Annual Systems: -$ 0.00 Monthly Debt Service Payments: -$ 110,254.90 Payments to Street Dept for Garbage: -$ 73,305.75 Operating Expense payments: $ 181,125.36 The Water Board’s Current-Month Income for August is $21,207.23. Income for the same month, prior year was $21,841.13. Total gallons sold in August are 48,343,400. Total gallons sold for recent previous months are as follows: Jul19 – 50,140,800 gals Jun19 – 51,000,800* gals May19 – 42,042,500 gals Apr19 – 38,475,300 gals Mar19 – 31,724,400 gals Feb19 – 35,525,400 gals Jan19 – 35,815,100 gals Dec18 – 39,701,100 gals Nov18 – 38,481,500 gals Oct18 – 39,152,000 gals Sept18 – 42,857,100 gals Aug18 – 41,482,800 gals Jul18 – 41,592,600 gals Jun18 – 48,160,200 gals May18 – 45,934,700 gals Our “Top Ten” customers used approximately 10,034,200 gallons in the month of August, trending down compared to the prior month. Those same Customers used 8,386,000 gallons for August of 2018. The Top Ten Customers for that same period last year used 8,692,600 gallons. *Reflects difference for Carbo’s overread in May 2019, discovered in August 2019.
11
COMPARATIVE BALANCE SHEET ‐ PERIOD ENDING 8/31/19
PERIOD ENDED PERIOD ENDED
GL Number Description 08/31/2018 08/31/2019
*** Assets ***
CURRENT ASSETS
1‐00‐0005 MID‐SOUTH BANK (PYRLL) 5,645.76 5,657.67
1‐00‐0010 O & M Public Fund 655,408.64 828,833.48
1‐00‐0011 8 MONTH CD ‐ PEOPLES 250,000.00 0.00
1‐00‐0012 CASH ACCOUNT 10‐214‐755 4,913.03 4,924.47
1‐00‐0014 12 MONTH CD ‐ PEOPLES 750,000.00 0.00
1‐00‐0015 PETTY CASH 1,000.00 1,000.00
1‐00‐0016 12 MONTH CD (CUST DEPS) ‐ PEOPLES 350,000.00 0.00
1‐00‐0017 2017 CONSTRUCTION FUND 4,149,165.97 1,971,883.63
1‐00‐0018 10 MONTH CD ‐ 22ND STATE BANK 0.00 253,008.22
1‐00‐0019 12 MONTH CD ‐ AMERIS (CUST DEP) 0.00 360,000.00
1‐00‐0020 12 MONTH CD ‐ AMERIS 0.00 1,000,000.00
1‐00‐0025 ACCRUED INTEREST ON SECURITIES 3,884.38 7,190.36
1‐00‐0029 2014 BOND NOW CHECKING 32,366.09 0.00
1‐00‐0030 ACCOUNTS RECEIVABLE‐CUSTOMERS 452,451.85 484,615.74
1‐00‐0031 ALLOW FOR DOUBTFUL (50,698.44) (30,325.63)
1‐00‐0040 ACCOUNTS RECEIVABLE‐OTHER 0.00 3,391.01
1‐00‐0045 PRE‐PAID INS 21,372.42 23,704.70
1‐00‐0048 PREPAID HEALTH INSURANCE 10,276.18 12,374.01
1‐00‐0055 PRE‐PAID SUI BENEFITS 0.00 2,046.22
1‐00‐0145 CUSTOMER DEPOSIT‐MIDSOUTH BANK 41,042.97 37,882.78
1‐00‐0154 2012 Series Debt Service ‐MSB 213,760.79 211,899.55
1‐00‐0155 2012 Series Debt Service‐BNY 36,803.13 32,533.13
1‐00‐0163 2017 PRINCIPAL DEBT SERVICE 122,275.44 127,145.08
1‐00‐0164 2017 INTEREST DEBT SERVICE 110,779.17 109,608.44
1‐00‐0165 2014 DEBT SERVICE 113,973.44 116,028.33
1‐00‐1205 DUE TO CUSTOMER (291.95) (20.56)
CURRENT ASSETS 7,274,128.87 5,563,380.63
FIXED ASSETS
1‐00‐0300 MAINS,METERS,HYDRANTS 9,643,731.29 9,695,469.46
1‐00‐0325 STANDPIPES 4,513,055.29 4,873,055.29
1‐00‐0330 VEHICLES 413,451.76 843,946.63
1‐00‐0335 WATER DIST MACH & EQUIPMENT 175,136.97 202,345.47
1‐00‐0340 RADIO EQUIPMENT 70,750.25 70,750.25
1‐00‐0345 SUPPLY PLANT LAND 229,255.48 229,255.48
1‐00‐0350 BUILDINGS AND STRUCTURE 55,323.89 55,323.89
1‐00‐0353 OFFICE & SHOP BUILDING 347,253.87 347,253.87
1‐00‐0355 WATER‐SUPPLY PLANT‐SHOP 8,288.04 8,288.04
1‐00‐0360 WATER SUPPLY‐MACH & EQUIPMENT 147,183.28 137,233.28
1‐00‐0370 WATER SUPPLY‐DEEP WELLS 2,231,214.47 2,231,214.47
1‐00‐0375 WATER SUPPLY‐IMPROVEMENTS 20,550.00 20,550.00
1‐00‐0400 SANITARY SEWER SYSTEM 20,229,901.53 20,230,601.53
1‐00‐0425 WASTEWATER TREATMENT PLANT 1,402,527.22 1,425,063.69
1‐00‐0435 OFFICE FURNITURE & EQUIPMENT 179,852.14 179,852.14
1‐00‐0440 GEN MACHINERY 237,011.41 310,476.49
1‐00‐0500 ACC DEP‐WATER SYSTEM (5,466,832.07) (5,936,765.64)
1‐00‐0505 ACC DEP‐STANDPIPES (1,883,165.50) (2,033,279.18)
1‐00‐0510 ACC DEP‐VEHICLES (315,047.41) (339,285.77)
1‐00‐0515 ACC DEP‐MACH & EQUIPMENT (171,413.93) (174,418.20)
1‐00‐0520 ACC DEP‐RADIO EQUIPMENT (65,521.98) (66,606.06)
1‐00‐0525 ACC DEP‐BUILDINGS & STRUCTURE (40,327.25) (41,749.89)
1‐00‐0526 ACC DEP‐OFF & SHOP BLDGS (211,705.34) (222,113.96)
1‐00‐0530 ACC DEP‐SHOP (8,145.72) (8,288.04)
1‐00‐0535 ACC DEP‐ MACH & EQUIPMENT (138,563.87) (130,768.72)
1‐00‐0545 ACC DEP‐ DEEP WELLS (1,047,323.54) (1,098,099.26)
1‐00‐0550 ACC DEP‐IMPROVEMENTS (13,563.00) (13,974.00)
1‐00‐0555 ACC DEP‐SEWER SYSTEM (7,796,285.08) (8,328,261.59)
1‐00‐0560 ACC DEP‐WASTEWATER PLANT (824,980.05) (866,274.12)
1‐00‐0565 ACC DEP‐OFFICE EQUIPMENT (80,097.14) (107,934.46)
1‐00‐0570 ACC DEP (119,793.15) (152,042.33)
1‐00‐0600 CONSTRUCTION IN PROGRESS 21,261.25 21,261.25
1‐00‐0610 WORK IN PROGRESS ‐ 2014 461,706.14 0.00
1‐00‐0613 CAPITALIZED INTEREST 178,867.41 178,867.41
1‐00‐0617 WORK IN PROGRESS ‐ 2017 BOND 3,575,238.14 6,375,027.68
12
COMPARATIVE BALANCE SHEET ‐ PERIOD ENDING 8/31/19
PERIOD ENDED PERIOD ENDED
GL Number Description 08/31/2018 08/31/2019
1‐00‐0618 O/M REVENUE 169,816.37 146,256.14
1‐00‐0620 O/M RESERVE FUND 413,784.50 123,439.01
FIXED ASSETS 26,542,395.67 28,185,670.25
OTHER ASSETS
1‐00‐0800 DEFERRED OUTFLOW 192,975.10 207,642.64
1‐00‐0810 NET PENSION ASSET 0.00 15,934.00
1‐00‐1221 DEFERRED AMOUNT 76,309.21 68,887.71
OTHER ASSETS 269,284.31 292,464.35
Total Assets 34,085,808.85 34,041,515.23
*** Liabilities ***
CURRENT LIABILITY
1‐00‐1010 ACCTS PAYABLE‐OPERATIONS 142,835.88 148,665.82
1‐00‐1011 ACCOUNTS PAYABLE CONSTRUCTION 91,677.56 566,426.92
1‐00‐1014 ACCRUED PAYROLL 20,029.48 20,706.61
1‐00‐1015 UTILITY TAXES PAYABLE 8,329.11 7,335.05
1‐00‐1020 GARBAGE FEES DUE CITY 64,271.44 78,524.29
1‐00‐1045 LIBERTY NATIONAL PAYABLE (166.57) (175.07)
1‐00‐1050 COLONIAL LIFE & ACCNT PAYABLE 458.02 511.67
1‐00‐1053 EUFAULA COMMUNITY CENTER 128.83 134.38
1‐00‐1055 BLUE CROSS HEALTH PAYABLE (3,436.31) (4,111.04)
1‐00‐1060 UNITED WAY PAYABLE 195.25 0.00
1‐00‐1065 PREPAID LEGAL SERVICES 69.18 58.40
1‐00‐1071 LINCOLN LIFE (205.67) (288.96)
1‐00‐1075 AFLAC INSURANCE 127.51 (107.24)
1‐00‐1080 ACCRUED INTEREST PAYABLE 220,494.34 208,807.69
1‐00‐1090 ACCRUED VACATION/SICK LEAVE 82,319.30 76,777.15
1‐00‐1100 CUSTOMER DEPOSITS 391,127.47 397,862.47
1‐00‐1113 2014 BOND ‐ CURRENT 155,000.00 160,000.00
1‐00‐1118 2012‐ 3B BOND CURRENT 115,000.00 125,000.00
1‐00‐1120 2012‐ 3D BOND CURRENT 310,000.00 315,000.00
1‐00‐1122 EDUCATIONAL PROJECT 709.05 706.79
CURRENT LIABILITY 1,598,963.87 2,101,834.93
LONG TERM LIABILITY
1‐00‐1200 DEPOSITS DUE LND DEVELOPERS 24,103.29 24,103.29
1‐00‐1212 2017 BOND ‐ LONGTERM 7,340,000.00 7,050,000.00
1‐00‐1213 2014 BOND ‐ LONGTERM 3,290,000.00 3,125,000.00
1‐00‐1218 2012 ‐3B BOND LONGTERM 640,000.00 515,000.00
1‐00‐1220 2012 ‐3D BOND LONGTERM 1,560,000.00 1,230,000.00
1‐00‐1222 ORIGINAL ISSUE DISCOUNT (7,371.20) (6,006.08)
1‐00‐1223 ORIGINAL ISSUE 2014 PREMIUM 148,663.06 143,131.00
1‐00‐1224 ORIGINAL ISSUE 2017 PREMIUM 514,258.91 490,630.39
1‐00‐1250 DEFERRED INFLOW OF RESOURCES 21,286.00 122,584.00
1‐00‐1300 NET PENSION LIABILITY 55,156.00 0.00
LONG TERM LIABILITY 13,586,096.06 12,694,442.60
Total Liabilities 15,185,059.93 14,796,277.53
*** Fund Balance ***
EQUITY
1‐00‐1500 INV IN CAP ASSETS NET LIAB 16,617,480.56 16,977,473.62
1‐00‐1515 UNRESTRICTED 1,873,387.69 1,929,985.13
EQUITY 18,490,868.25 18,907,458.75
Total Fund Balance 18,490,868.25 18,907,458.75
Beginning Fund Balance 18,490,868.25 18,907,458.75
Net of Revenues VS Expenditures 409,880.67 337,778.95
Ending Fund Balance 18,490,868.25 18,907,458.75
Total Liabilities And Fund Balance 34,085,808.85 34,041,515.23
13
BUDGET STATEMENT ‐ PERIOD ENDING 8/31/19
ACTIVITY FOR MONTHLY ALLOCATION BUDGET
MONTH FOR PERIOD YTD BALANCE YEAR‐TO‐DATE % BDGT
GL NUMBER DESCRIPTION 08/31/2019 08/31/2019 08/31/2019 THRU 08/31/19 USED
Revenues
REVENUES
1‐01‐2001 REVENUES, WATER SERVICES 206,686.43 203,007.36 2,037,342.83 2,014,686.71 93.14
1‐01‐2003 REVENUES, ACCESS FEE‐WATER 0.00 135.61 500.00 1,453.03 33.33
1‐01‐2005 REVENUES, SEWER SERVICES 173,696.44 179,598.51 1,870,348.22 1,888,219.96 91.12
1‐01‐2010 REVENUES, PENALTIES RECONNECTS 10,010.25 9,812.83 110,145.75 106,243.87 95.78
1‐01‐2015 WATER TAP 0.00 1,152.92 23,790.00 9,342.59 237.90
1‐01‐2020 SEWER TAP CHARGES 0.00 989.34 1,800.00 2,444.37 72.00
1‐01‐2022 SEWER ACCESS FEE 500.00 158.33 1,265.00 480.00 253.00
1‐01‐2035 OTHER OPERATING REVENUE 2,014.78 1,341.05 23,499.38 15,670.86 117.50
1‐01‐2045 SALE OF FIXED ASSETS 0.00 519.77 0.00 1,581.29 0.00
1‐01‐2501 INTEREST INCOME 4,001.00 5,833.33 75,786.28 64,166.67 108.27
1‐01‐2508 MISC NON‐OPERATING REVENUE 6,586.63 30.52 10,718.01 438.31 2,143.60
1‐01‐2510 OTHER NON‐OPERATING REV 0.00 0.00 699.20 2,625.00 19.98
1‐01‐2514 REIMBURSE GARBAGE BILLING 1,132.50 1,132.50 12,457.50 12,457.50 91.67
REVENUES 404,628.03 403,712.07 4,168,352.17 4,119,810.16 93.00
TOTAL REVENUES 404,628.03 403,712.07 4,168,352.17 4,119,810.16 93.00
Expenditures
ADMINISTRATIVE
1‐30‐3001 REGULAR WAGES‐ADMIN 35,523.18 33,835.15 252,312.70 270,681.23 86.04
1‐30‐3002 ADMN OVERTIME WAGES 743.83 11.54 838.92 92.31 838.92
1‐30‐3003 DIRECTORS WAGES 325.00 325.00 3,575.00 3,575.00 91.67
1‐30‐3005 EMPLOYER PORTION P/R TAX ADMIN 2,674.75 2,557.85 18,927.83 20,462.77 85.38
1‐30‐3008 ST RETIREMENT CONTRIBUTION‐ADM 616.70 875.88 6,563.66 7,007.08 86.47
1‐30‐3011 GROUP HEALTH INSURANCE ADMN 3,047.50 3,474.17 33,189.53 38,215.83 79.61
1‐30‐3020 ADMN‐INCENTIVE BONUS 0.00 0.00 4,270.65 4,920.00 86.80
1‐30‐3501 TRNING & REGISTR FEES / MEMBRSHP DUES ‐ 20.00 257.33 (966.33) 2,830.67 (31.29)
1‐30‐3505 TRAINING MEALS & LODGING‐ADMIN 0.00 89.58 20.00 985.42 1.86
1‐30‐3510 MILEAGE, TRAVEL 361.92 333.33 3,538.02 3,666.67 88.45
1‐30‐4011 MISCELLANEOUS EXPENSE‐ADMN 0.00 47.50 179.41 522.50 31.48
1‐30‐4015 FUEL‐ADMIN 0.00 41.67 127.68 458.33 25.54
1‐30‐4030 VEHICLE REPAIRS‐ADMIN 0.00 41.67 0.00 458.33 0.00
1‐30‐4035 OFFICE SUPPLIES 524.68 490.25 2,884.91 5,392.75 49.04
1‐30‐4050 MACH & EQUIP:OFF 0.00 18.25 0.00 200.75 0.00
1‐30‐4055 POSTAGE‐BILLING 2,499.00 1,397.50 16,718.45 15,372.50 99.69
1‐30‐4515 TELEPHONE 1,104.25 1,380.00 13,921.32 15,180.00 84.07
1‐30‐4516 CMMS DATA PLAN ‐ ADMIN 26.97 27.75 296.67 305.25 89.09
1‐30‐5515 PO BOX RENT 0.00 0.00 134.00 124.00 108.06
1‐30‐6011 UNIFORMS ‐ ADMIN 0.00 83.33 195.00 916.67 19.50
1‐30‐6501 MAINTENANCE CONTRACTS 203.69 420.45 46,158.19 41,525.41 108.61
1‐30‐6540 FREIGHT EXPENSE ADMIN 6.00 9.58 21.90 105.42 19.04
1‐30‐6548 BANK CHARGES 0.00 4.00 30.00 44.00 62.50
ADMINISTRATIVE 47,677.47 45,721.78 402,937.51 433,042.89 86.30
WATER OPERATIONS EXPENSE
1‐35‐3001 REGULAR WAGES‐SHOP 38,168.49 41,328.23 305,239.78 330,625.85 85.22
1‐35‐3002 OVERTIME WAGES‐SHOP 2,064.59 2,307.69 25,096.28 18,461.54 125.48
1‐35‐3005 EMPLOYER PORTION P/R TAX‐SHOP 2,893.48 3,067.04 24,313.17 24,536.31 91.47
1‐35‐3008 ST RETIREMENT CONTRIBUTION‐SHP 627.12 982.62 7,579.89 7,860.92 89.01
1‐35‐3011 GROUP HEALTH ‐ WATER 4,563.90 4,634.17 50,199.40 50,975.83 90.27
1‐35‐3020 SHOP‐INCENTIVE BONUS 0.00 0.00 6,416.38 6,390.00 100.41
1‐35‐3501 TRAINING‐REGISTRATION FEE ‐ WATER 0.00 151.42 5,335.62 1,665.58 293.65
1‐35‐3505 TRAINING‐MEALS & LODGING 0.00 82.33 1,235.22 905.67 125.02
1‐35‐4001 CHEMICALS‐CHLORINE WATER SUP 2,673.00 2,544.43 17,523.00 17,394.79 95.90
1‐35‐4005 CHEMICALS‐FLUORIDE 1,071.00 848.48 4,743.00 6,050.20 71.83
1‐35‐4013 BUILDING MAINT & EXP ‐WATER 0.00 416.67 0.00 4,583.33 0.00
1‐35‐4015 FUEL ‐ WATER 977.79 951.67 12,139.54 10,468.33 106.30
1‐35‐4020 VEHICLES & EQUIPMENT OIL 0.00 14.50 39.22 159.50 22.54
1‐35‐4025 VEHICLES & EQUIPMENT TIRES 185.94 156.08 2,083.81 1,716.92 111.26
1‐35‐4030 VEHICLE REPAIRS ‐ WATER 556.09 998.33 6,779.61 10,981.67 56.59
1‐35‐4032 WELLS‐ MAINT/REPAIR 55.03 1,250.00 5,081.75 13,750.00 33.88
1‐35‐4033 SUPPLY STATION REPAIR 0.00 416.67 533.73 4,583.33 10.67
1‐35‐4035 OFFICE SUPPLIES 0.00 22.58 218.55 248.42 80.65
1‐35‐4045 SMALL TOOLS 1,094.58 125.00 1,789.59 1,375.00 119.31
1‐35‐4050 MACH & EQUIP‐REPAIRS 247.36 416.67 3,409.56 4,583.33 68.19
1‐35‐4051 METER PURCHASE & INSTALL 165.00 1,302.42 7,970.90 14,326.58 51.00
1‐35‐4052 METER MAINT/REPAIR 95.20 833.33 7,893.18 9,166.67 78.93
1‐35‐4053 PIPE 0.00 309.58 1,396.63 3,405.42 37.59
1‐35‐4054 ST & ROW REPAIR 0.00 409.25 2,097.70 4,501.75 42.71
1‐35‐4056 FIRE HYDRANT MAINT & REPAIR 5,114.00 416.67 5,114.00 4,583.33 102.28
1‐35‐4058 TANK MAINTENANCE 0.00 0.00 35,200.00 35,200.00 80.00
1‐35‐4499 MISC SUPPLIES/MATERIALS ‐ WATER 700.17 1,664.42 22,190.22 18,308.58 111.10
1‐35‐4501 ELECTRICITY‐WELLS 21,318.91 20,839.76 203,122.76 207,859.79 90.55
1‐35‐4502 ELECTRICITY‐WATER SUPPLY 3,100.10 3,033.95 31,017.06 33,416.38 86.53
1‐35‐4516 CMMS DATA PLAN ‐ WATER 180.29 239.83 2,162.18 2,638.17 75.13
1‐35‐4517 SCADA COMS 0.00 500.00 0.00 2,500.00 0.00
1‐35‐6011 UNIFORMS 279.58 254.17 2,679.70 2,795.83 87.86
1‐35‐6540 FREIGHT EXPENSE WATER 45.93 279.17 2,931.65 3,070.83 87.51
1‐35‐6542 TELEMETRY REPAIRS 0.00 83.33 0.00 916.67 0.00
1‐35‐6545 LABORATORY TEST 571.50 2,916.67 18,296.98 32,083.33 52.28
WATER OPERATIONS EXPENSE 86,749.05 93,797.13 821,830.06 892,089.85 84.56
14
BUDGET STATEMENT ‐ PERIOD ENDING 8/31/19
ACTIVITY FOR MONTHLY ALLOCATION BUDGET
MONTH FOR PERIOD YTD BALANCE YEAR‐TO‐DATE % BDGT
GL NUMBER DESCRIPTION 08/31/2019 08/31/2019 08/31/2019 THRU 08/31/19 USED
WASTE WATER OPERATIONS
1‐38‐3001 REGULAR WAGES‐WASTE WATER 40,566.64 42,007.38 303,976.54 336,059.08 83.50
1‐38‐3002 OVERTIME‐WASTE WATER 4,350.95 2,884.62 30,840.84 23,076.92 123.36
1‐38‐3005 EMPLOYER PORTION P/R TAX 3,128.27 3,078.69 23,779.37 24,629.54 89.12
1‐38‐3008 ST RETIREMENT‐WASTE WATER 884.59 1,258.27 10,035.18 10,066.15 92.02
1‐38‐3011 GROUP HEALTH‐WASTE WATER 5,345.76 5,037.00 56,597.64 55,407.00 93.64
1‐38‐3020 WASTE WATER‐INCENTIVE BONUS 0.00 0.00 5,360.15 7,093.00 75.57
1‐38‐3501 TRAINING FEE‐WASTE WATER 0.00 149.00 705.12 1,639.00 39.44
1‐38‐3505 TRAINING MEALS LODGE 0.00 20.67 30.00 227.33 12.10
1‐38‐4009 SULFUR DIOXIDE 0.00 187.00 2,184.00 2,057.00 97.33
1‐38‐4010 OTHER CHEMICALS 0.00 436.83 4,412.00 4,805.17 84.17
1‐38‐4012 EFFLUENT CHLORINE 1,630.00 902.24 11,035.00 9,257.17 97.61
1‐38‐4013 BUILDING MAINT & EXP ‐ WASTE 0.00 371.08 0.00 4,081.92 0.00
1‐38‐4015 FUEL‐WASTE WATER 1,106.13 1,217.50 12,258.80 13,392.50 83.91
1‐38‐4020 VEHICLES & EQUIPMENT ‐ OIL 0.00 51.42 215.67 565.58 34.95
1‐38‐4025 TIRES ‐WASTE WATER 292.36 125.25 2,344.49 1,377.75 155.99
1‐38‐4027 EQUIPMENT RENTAL‐WASTEWATER 0.00 416.67 0.00 4,583.33 0.00
1‐38‐4030 VEHICLES REPAIR‐WASTE WATER 253.51 416.67 3,418.93 4,583.33 68.38
1‐38‐4031 SEWER LINE MAINTENANCE 168.00 2,916.67 30,519.50 32,083.33 87.20
1‐38‐4034 LIFT STATION REPAIR/MAINTENANCE 1,574.82 902.50 3,614.72 9,927.50 33.38
1‐38‐4035 OFFICE SUPPLIES 0.00 39.83 295.39 438.17 61.80
1‐38‐4036 LAGOON MAINT & REPAIR 583.15 4,166.67 22,967.39 45,833.33 45.93
1‐38‐4045 SMALL TOOLS 234.95 150.00 1,225.55 1,650.00 68.09
1‐38‐4050 MACHINE & EQUIPMENT REPAIR 140.43 416.67 3,085.26 4,583.33 61.71
1‐38‐4053 PIPE‐WASTE WATER 0.00 166.67 192.64 1,833.33 9.63
1‐38‐4054 ST & ROW REPAIR 0.00 756.83 5,948.63 8,325.17 65.50
1‐38‐4499 MISC SUPPLIES‐WASTE WATER 130.63 163.33 1,544.67 1,796.67 78.81
1‐38‐4501 ELECTRICITY‐SEWER 21,623.63 19,892.00 219,243.86 213,849.00 95.66
1‐38‐4516 CMMS DATA PLAN ‐ WASTEWATER 99.38 230.50 1,575.16 2,535.50 56.95
1‐38‐4517 SCADA COMS 846.44 700.58 9,016.03 7,706.42 107.24
1‐38‐5510 LAGOON RENT‐WASTE WATER 0.00 0.00 0.00 10,750.00 0.00
1‐38‐6011 UNIFORMS‐WASTE WATER 366.41 336.50 3,110.04 3,701.50 77.02
1‐38‐6540 FREIGHT EXPENSE WASTEWATER 121.48 181.17 2,716.90 1,992.83 124.97
1‐38‐6545 LAB TEST ‐ WASTE WATER 1,294.00 1,416.67 16,714.42 15,583.33 98.32
WASTE WATER OPERATIONS 84,741.53 90,996.88 788,963.89 865,491.18 84.23
GENERAL EXPENSES
1‐40‐3014 CONSULTANTS 5,000.00 4,000.00 30,000.00 30,000.00 100.00
1‐40‐3015 CONTRACT SERVICES 0.00 416.67 12,395.00 4,583.33 247.90
1‐40‐3016 ECONOMIC DEVELOPMENT PROJECT 0.00 0.00 5,000.00 15,000.00 33.33
1‐40‐3501 TRAINING FEES / MEMBERSHIP DUES 0.00 208.33 1,625.00 2,291.67 65.00
1‐40‐4011 MISCELLEOUS EXPENSE 202.80 136.58 1,848.24 1,502.42 112.77
1‐40‐4013 BUILDING MAINT & EXP ‐ GEN 228.62 833.33 1,360.15 9,166.67 13.60
1‐40‐4014 FOUNTAIN MAINT 571.13 25.67 571.13 282.33 185.43
1‐40‐4035 OFFICE SUPPLIES 0.00 170.08 0.00 1,870.92 0.00
1‐40‐4037 EXTERMINATOR SERVICE 0.00 69.50 634.14 764.50 76.04
1‐40‐4040 JANITORIAL SUPPLIES 107.99 179.92 2,283.68 1,979.08 105.77
1‐40‐4042 SAFETY SUPPLIES 180.65 130.42 1,746.84 1,434.58 111.62
1‐40‐4045 SMALL TOOLS ‐ GENERAL 0.00 130.00 420.13 1,430.00 26.93
1‐40‐4054 ST & R/W REPAIR 0.00 304.83 442.82 3,353.17 12.11
1‐40‐4501 ELECTRICITY‐GENERAL 1,815.84 1,348.91 12,307.09 10,353.28 108.12
1‐40‐4505 NATURAL GAS‐GENERAL 9.85 15.24 906.30 1,713.07 52.39
1‐40‐4516 CMMS DATA PLAN ‐ GENERAL 9.99 12.67 87.92 139.33 57.84
1‐40‐5001 ENGINEERING 0.00 208.33 0.00 2,291.67 0.00
1‐40‐5005 AUDIT FEES 1,500.00 240.00 15,100.00 14,335.26 100.67
1‐40‐5006 COMPUTER CONSULT & ACCT FEES 125.00 159.83 3,789.75 1,758.17 197.59
1‐40‐5007 TRUSTEE FEES 0.00 0.00 3,623.60 4,965.00 72.98
1‐40‐5008 EMPLOYEE RELATIONS 192.83 418.58 6,637.96 4,604.42 132.15
1‐40‐5010 LEGAL FEES 0.00 0.00 22,859.25 0.00 100.00
1‐40‐5520 EASEMENT / R‐ROAD R O W 0.00 0.00 1,306.32 1,698.00 76.93
1‐40‐6505 INS‐M\PERIL‐BLDGS‐OFF\RD EQUIP 3,217.75 3,267.33 35,978.25 35,940.67 91.76
1‐40‐6510 INSURANCE AUTO FLEET 1,301.08 1,217.67 15,692.88 13,394.33 107.40
1‐40‐6515 INS‐E & O 262.58 263.58 2,948.38 2,899.42 93.21
1‐40‐6518 INS UNEMPLOYMENT 0.00 0.00 0.00 1,670.49 0.00
1‐40‐6521 INS WORKMAN COMP 2,159.00 2,291.67 26,653.00 25,208.33 96.92
1‐40‐6523 INSURANCE CLAIMS 0.00 0.00 (2,937.50) 0.00 100.00
1‐40‐6535 PUBLICATION FEES 0.00 329.58 2,685.16 3,625.42 67.89
1‐40‐6540 FREIGHT EXPENSE GENERAL 21.91 99.00 709.25 1,089.00 59.70
1‐40‐6985 BAD DEBT‐WATER & SEWER (165.47) (437.83) (2,563.28) (4,816.17) 48.79
1‐40‐6987 BAD DEBT‐UTILITY TAX (2.03) (7.75) (19.13) (85.25) 20.57
GENERAL EXPENSES 16,739.52 16,032.14 204,092.33 194,443.11 98.36
TOTAL EXPENDITURES 235,907.57 246,547.93 2,217,823.79 2,385,067.03 85.87
TOTAL REVENUES ‐ ALL FUNDS 404,628.03 403,712.07 4,168,352.17 4,119,810.16 93.00
TOTAL EXPENDITURES ‐ ALL FUNDS 235,907.57 246,547.93 2,217,823.79 2,385,067.03 85.87
NET OF REVENUES & EXPENDITURES 168,720.46 157,164.14 1,950,528.38 1,734,743.13 102.71
15
COMPARATIVE INCOME STATEMENT ‐ PERIOD ENDING 8/31/19
ACTIVITY FOR ACTIVITY FOR ACTIVITY DIFF
MONTH MONTH 08/31/2019 YTD BALANCE YTD BALANCE
GL NUMBER DESCRIPTION 08/31/2019 08/31/2018 08/31/2018 08/31/2019 08/31/2018
Revenues
REVENUES
1‐01‐2001 REVENUES, WATER SERVICES 206,686.43 181,117.46 25,568.97 2,037,342.83 1,942,900.40
1‐01‐2003 REVENUES, ACCESS FEE‐WATER 0.00 500.00 (500.00) 500.00 2,000.00
1‐01‐2005 REVENUES, SEWER SERVICES 173,696.44 161,111.34 12,585.10 1,870,348.22 1,808,952.65
1‐01‐2010 REVENUES, PENALTIES RECONNECTS 10,010.25 10,014.50 (4.25) 110,145.75 108,495.13
1‐01‐2015 WATER TAP 0.00 3,135.00 (3,135.00) 23,790.00 13,507.00
1‐01‐2020 SEWER TAP CHARGES 0.00 600.00 (600.00) 1,800.00 600.00
1‐01‐2022 SEWER ACCESS FEE 500.00 250.00 250.00 1,265.00 250.00
1‐01‐2035 OTHER OPERATING REVENUE 2,014.78 1,585.00 429.78 23,499.38 19,152.92
1‐01‐2045 SALE OF FIXED ASSETS 0.00 2,995.00 (2,995.00) 0.00 5,762.11
1‐01‐2501 INTEREST INCOME 4,001.00 6,494.21 (2,493.21) 75,786.28 67,642.94
1‐01‐2508 MISC NON‐OPERATING REVENUE 6,586.63 0.00 6,586.63 10,718.01 142.64
1‐01‐2510 OTHER NON‐OPERATING REV 0.00 0.00 0.00 699.20 3,264.80
1‐01‐2514 REIMBURSE GARBAGE BILLING 1,132.50 1,132.50 0.00 12,457.50 12,457.50
REVENUES 404,628.03 368,935.01 35,693.02 4,168,352.17 3,985,128.09
TOTAL REVENUES 404,628.03 368,935.01 35,693.02 4,168,352.17 3,985,128.09
Expenditures
ADMINISTRATIVE
1‐30‐3001 REGULAR WAGES‐ADMIN 35,523.18 28,682.42 6,840.76 252,312.70 228,626.38
1‐30‐3002 ADMN OVERTIME WAGES 743.83 45.32 698.51 838.92 133.18
1‐30‐3003 DIRECTORS WAGES 325.00 325.00 0.00 3,575.00 3,575.00
1‐30‐3005 EMPLOYER PORTION P/R TAX ADMIN 2,674.75 2,080.21 594.54 18,927.83 16,870.11
1‐30‐3008 ST RETIREMENT CONTRIBUTION‐ADM 616.70 960.77 (344.07) 6,563.66 7,650.93
1‐30‐3011 GROUP HEALTH INSURANCE ADMN 3,047.50 3,414.49 (366.99) 33,189.53 38,181.37
1‐30‐3020 ADMN‐INCENTIVE BONUS 0.00 0.00 0.00 4,270.65 2,423.19
1‐30‐3501 TRNING & REGISTR FEES / MEMBRSHP DUES ‐ 20.00 0.00 20.00 (966.33) 2,254.00
1‐30‐3505 TRAINING MEALS & LODGING‐ADMIN 0.00 0.00 0.00 20.00 785.15
1‐30‐3510 MILEAGE, TRAVEL 361.92 357.52 4.40 3,538.02 3,337.93
1‐30‐4011 MISCELLANEOUS EXPENSE‐ADMN 0.00 0.00 0.00 179.41 415.59
1‐30‐4015 FUEL‐ADMIN 0.00 0.00 0.00 127.68 169.14
1‐30‐4035 OFFICE SUPPLIES 524.68 459.25 65.43 2,884.91 4,821.98
1‐30‐4050 MACH & EQUIP:OFF 0.00 0.00 0.00 0.00 160.00
1‐30‐4055 POSTAGE‐BILLING 2,499.00 2,801.50 (302.50) 16,718.45 15,043.15
1‐30‐4515 TELEPHONE 1,104.25 1,201.58 (97.33) 13,921.32 14,657.43
1‐30‐4516 CMMS DATA PLAN ‐ ADMIN 26.97 26.97 0.00 296.67 296.67
1‐30‐5515 PO BOX RENT 0.00 0.00 0.00 134.00 120.00
1‐30‐6011 UNIFORMS ‐ ADMIN 0.00 0.00 0.00 195.00 0.00
1‐30‐6501 MAINTENANCE CONTRACTS 203.69 330.73 (127.04) 46,158.19 32,664.65
1‐30‐6540 FREIGHT EXPENSE ADMIN 6.00 0.00 6.00 21.90 83.65
1‐30‐6548 BANK CHARGES 0.00 0.00 0.00 30.00 34.85
ADMINISTRATIVE 47,677.47 40,685.76 6,991.71 402,937.51 372,304.35
WATER OPERATION EXPENSE
1‐35‐3001 REGULAR WAGES‐SHOP 38,168.49 35,520.84 2,647.65 305,239.78 283,026.90
1‐35‐3002 OVERTIME WAGES‐SHOP 2,064.59 1,658.50 406.09 25,096.28 14,124.38
1‐35‐3005 EMPLOYER PORTION P/R TAX‐SHOP 2,893.48 2,690.76 202.72 24,313.17 21,733.66
1‐35‐3008 ST RETIREMENT CONTRIBUTION‐SHP 627.12 974.54 (347.42) 7,579.89 7,942.57
1‐35‐3011 GROUP HEALTH ‐ WATER 4,563.90 3,814.52 749.38 50,199.40 45,479.62
1‐35‐3020 SHOP‐INCENTIVE BONUS 0.00 0.00 0.00 6,416.38 3,014.34
1‐35‐3501 TRAINING‐REGISTRATION FEE ‐ WATER 0.00 (50.18) 50.18 5,335.62 1,564.84
1‐35‐3505 TRAINING‐MEALS & LODGING 0.00 0.00 0.00 1,235.22 720.97
1‐35‐4001 CHEMICALS‐CHLORINE WATER SUP 2,673.00 1,584.00 1,089.00 17,523.00 15,714.00
1‐35‐4005 CHEMICALS‐FLUORIDE 1,071.00 765.00 306.00 4,743.00 5,967.00
1‐35‐4015 FUEL ‐ WATER 977.79 1,117.74 (139.95) 12,139.54 10,647.01
1‐35‐4020 VEHICLES & EQUIPMENT OIL 0.00 133.89 (133.89) 39.22 318.97
1‐35‐4025 VEHICLES & EQUIPMENT TIRES 185.94 313.93 (127.99) 2,083.81 1,748.19
1‐35‐4030 VEHICLE REPAIRS ‐ WATER 556.09 1,303.19 (747.10) 6,779.61 10,595.17
1‐35‐4032 WELLS‐ MAINT/REPAIR 55.03 1,734.98 (1,679.95) 5,081.75 8,908.05
1‐35‐4033 SUPPLY STATION REPAIR 0.00 0.00 0.00 533.73 6,750.00
1‐35‐4035 OFFICE SUPPLIES 0.00 43.93 (43.93) 218.55 303.48
1‐35‐4045 SMALL TOOLS 1,094.58 212.10 882.48 1,789.59 1,352.11
1‐35‐4050 MACH & EQUIP‐REPAIRS 247.36 385.57 (138.21) 3,409.56 6,145.96
1‐35‐4051 METER PURCHASE & INSTALL 165.00 705.00 (540.00) 7,970.90 13,589.08
1‐35‐4052 METER MAINT/REPAIR 95.20 3,425.22 (3,330.02) 7,893.18 7,454.84
1‐35‐4053 PIPE 0.00 0.00 0.00 1,396.63 2,711.60
1‐35‐4054 ST & ROW REPAIR 0.00 0.00 0.00 2,097.70 3,838.45
1‐35‐4056 FIRE HYDRANT MAINT & REPAIR 5,114.00 0.00 5,114.00 5,114.00 3,190.27
1‐35‐4058 TANK MAINTENANCE 0.00 0.00 0.00 35,200.00 35,246.52
1‐35‐4499 MISC SUPPLIES/MATERIALS ‐ WATER 700.17 3,688.15 (2,987.98) 22,190.22 20,668.19
1‐35‐4501 ELECTRICITY‐WELLS 21,318.91 17,151.62 4,167.29 203,122.76 201,355.60
1‐35‐4502 ELECTRICITY‐WATER SUPPLY 3,100.10 2,672.41 427.69 31,017.06 31,649.34
1‐35‐4516 CMMS DATA PLAN ‐ WATER 180.29 224.41 (44.12) 2,162.18 2,611.86
1‐35‐6011 UNIFORMS 279.58 284.36 (4.78) 2,679.70 2,739.33
1‐35‐6540 FREIGHT EXPENSE WATER 45.93 135.88 (89.95) 2,931.65 2,742.21
1‐35‐6542 TELEMETRY REPAIRS 0.00 0.00 0.00 0.00 112.86
1‐35‐6545 LABORATORY TEST 571.50 450.00 121.50 18,296.98 7,143.88
WATER OPERATION EXPENSE 86,749.05 80,940.36 5,808.69 821,830.06 781,111.25
16
COMPARATIVE INCOME STATEMENT ‐ PERIOD ENDING 8/31/19
ACTIVITY FOR ACTIVITY FOR ACTIVITY DIFF
MONTH MONTH 08/31/2019 YTD BALANCE YTD BALANCE
GL NUMBER DESCRIPTION 08/31/2019 08/31/2018 08/31/2018 08/31/2019 08/31/2018
WASTE WATER OPERATIONS
1‐38‐3001 REGULAR WAGES‐WASTE WATER 40,566.64 37,164.00 3,402.64 303,976.54 310,901.77
1‐38‐3002 OVERTIME‐WASTE WATER 4,350.95 987.84 3,363.11 30,840.84 23,031.99
1‐38‐3005 EMPLOYER PORTION P/R TAX 3,128.27 2,643.48 484.79 23,779.37 23,692.58
1‐38‐3008 ST RETIREMENT‐WASTE WATER 884.59 1,585.69 (701.10) 10,035.18 13,938.37
1‐38‐3011 GROUP HEALTH‐WASTE WATER 5,345.76 4,987.31 358.45 56,597.64 61,411.45
1‐38‐3020 WASTE WATER‐INCENTIVE BONUS 0.00 0.00 0.00 5,360.15 3,321.97
1‐38‐3501 TRAINING FEE‐WASTE WATER 0.00 62.82 (62.82) 705.12 1,392.82
1‐38‐3505 TRAINING MEALS LODGE 0.00 0.00 0.00 30.00 180.86
1‐38‐4009 SULFUR DIOXIDE 0.00 234.00 (234.00) 2,184.00 1,989.00
1‐38‐4010 OTHER CHEMICALS 0.00 0.00 0.00 4,412.00 3,825.50
1‐38‐4012 EFFLUENT CHLORINE 1,630.00 792.00 838.00 11,035.00 9,441.00
1‐38‐4013 BUILDING MAINT & EXP ‐ WASTE 0.00 0.00 0.00 0.00 3,250.00
1‐38‐4015 FUEL‐WASTE WATER 1,106.13 960.42 145.71 12,258.80 12,618.64
1‐38‐4020 VEHICLES & EQUIPMENT ‐ OIL 0.00 98.38 (98.38) 215.67 593.01
1‐38‐4025 TIRES ‐WASTE WATER 292.36 0.00 292.36 2,344.49 1,097.36
1‐38‐4027 EQUIPMENT RENTAL‐WASTEWATER 0.00 0.00 0.00 0.00 6.70
1‐38‐4030 VEHICLES REPAIR‐WASTE WATER 253.51 78.03 175.48 3,418.93 14,116.63
1‐38‐4031 SEWER LINE MAINTENANCE 168.00 1,790.64 (1,622.64) 30,519.50 4,125.06
1‐38‐4034 LIFT STATION REPAIR/MAINTENANCE 1,574.82 88.31 1,486.51 3,614.72 8,044.56
1‐38‐4035 OFFICE SUPPLIES 0.00 32.98 (32.98) 295.39 381.58
1‐38‐4036 LAGOON MAINT & REPAIR 583.15 3,135.07 (2,551.92) 22,967.39 33,887.31
1‐38‐4045 SMALL TOOLS 234.95 155.42 79.53 1,225.55 1,116.50
1‐38‐4050 MACHINE & EQUIPMENT REPAIR 140.43 1,360.93 (1,220.50) 3,085.26 2,528.30
1‐38‐4053 PIPE‐WASTE WATER 0.00 0.00 0.00 192.64 0.00
1‐38‐4054 ST & ROW REPAIR 0.00 1,216.80 (1,216.80) 5,948.63 9,306.00
1‐38‐4499 MISC SUPPLIES‐WASTE WATER 130.63 139.44 (8.81) 1,544.67 2,142.15
1‐38‐4501 ELECTRICITY‐SEWER 21,623.63 20,274.32 1,349.31 219,243.86 207,267.19
1‐38‐4516 CMMS DATA PLAN ‐ WASTEWATER 99.38 1,294.38 (1,195.00) 1,575.16 4,434.93
1‐38‐4517 SCADA COMS 846.44 682.40 164.04 9,016.03 7,502.00
1‐38‐5510 LAGOON RENT‐WASTE WATER 0.00 0.00 0.00 0.00 39,070.00
1‐38‐6011 UNIFORMS‐WASTE WATER 366.41 354.87 11.54 3,110.04 3,585.61
1‐38‐6540 FREIGHT EXPENSE WASTEWATER 121.48 217.11 (95.63) 2,716.90 1,843.23
1‐38‐6545 LAB TEST ‐ WASTE WATER 1,294.00 1,267.70 26.30 16,714.42 16,417.36
WASTE WATER OPERATIONS 84,741.53 81,604.34 3,137.19 788,963.89 826,461.43
GENERAL EXPENSES
1‐40‐3014 CONSULTANTS 5,000.00 0.00 5,000.00 30,000.00 15,000.00
1‐40‐3015 CONTRACT SERVICES 0.00 0.00 0.00 12,395.00 0.00
1‐40‐3016 ECONOMIC DEVELOPMENT PROJECT 0.00 0.00 0.00 5,000.00 0.00
1‐40‐3501 TRAINING FEES / MEMBERSHIP DUES 0.00 0.00 0.00 1,625.00 1,870.00
1‐40‐4011 MISCELLEOUS EXPENSE 202.80 120.00 82.80 1,848.24 1,501.06
1‐40‐4013 BUILDING MAINT & EXP ‐ GEN 228.62 2,828.01 (2,599.39) 1,360.15 4,232.49
1‐40‐4014 FOUNTAIN MAINT 571.13 192.00 379.13 571.13 417.00
1‐40‐4015 FUEL 0.00 5.00 (5.00) 0.00 5.00
1‐40‐4035 OFFICE SUPPLIES 0.00 0.00 0.00 0.00 1,489.67
1‐40‐4037 EXTERMINATOR SERVICE 0.00 25.00 (25.00) 634.14 659.14
1‐40‐4040 JANITORIAL SUPPLIES 107.99 157.88 (49.89) 2,283.68 1,789.34
1‐40‐4042 SAFETY SUPPLIES 180.65 545.54 (364.89) 1,746.84 1,892.27
1‐40‐4045 SMALL TOOLS ‐ GENERAL 0.00 0.00 0.00 420.13 1,138.98
1‐40‐4054 ST & R/W REPAIR 0.00 0.00 0.00 442.82 2,669.70
1‐40‐4501 ELECTRICITY‐GENERAL 1,815.84 1,342.25 473.59 12,307.09 10,915.41
1‐40‐4505 NATURAL GAS‐GENERAL 9.85 8.32 1.53 906.30 1,279.57
1‐40‐4516 CMMS DATA PLAN ‐ GENERAL 9.99 9.99 0.00 87.92 130.61
1‐40‐5005 AUDIT FEES 1,500.00 0.00 1,500.00 15,100.00 14,100.00
1‐40‐5006 COMPUTER CONSULT & ACCT FEES 125.00 388.50 (263.50) 3,789.75 2,255.50
1‐40‐5007 TRUSTEE FEES 0.00 0.00 0.00 3,623.60 3,623.60
1‐40‐5008 EMPLOYEE RELATIONS 192.83 677.17 (484.34) 6,637.96 4,391.74
1‐40‐5010 LEGAL FEES 0.00 0.00 0.00 22,859.25 0.00
1‐40‐5520 EASEMENT / R‐ROAD R O W 0.00 0.00 0.00 1,306.32 1,240.00
1‐40‐6505 INS‐M\PERIL‐BLDGS‐OFF\RD EQUIP 3,217.75 3,152.33 65.42 35,978.25 34,925.63
1‐40‐6510 INSURANCE AUTO FLEET 1,301.08 1,050.50 250.58 15,692.88 12,766.50
1‐40‐6515 INS‐E & O 262.58 256.58 6.00 2,948.38 2,822.38
1‐40‐6518 INS UNEMPLOYMENT 0.00 0.00 0.00 0.00 2,113.87
1‐40‐6521 INS WORKMAN COMP 2,159.00 2,583.00 (424.00) 26,653.00 31,271.00
1‐40‐6523 INSURANCE CLAIMS 0.00 313.76 (313.76) (2,937.50) 313.76
1‐40‐6535 PUBLICATION FEES 0.00 0.00 0.00 2,685.16 2,886.75
1‐40‐6540 FREIGHT EXPENSE GENERAL 21.91 126.59 (104.68) 709.25 994.05
1‐40‐6985 BAD DEBT‐WATER & SEWER (165.47) (146.85) (18.62) (2,563.28) (4,323.85)
1‐40‐6987 BAD DEBT‐UTILITY TAX (2.03) (3.09) 1.06 (19.13) (73.83)
1‐40‐6988 BAD DEBT‐GARBAGE (99.72) (275.49) 175.77 (1,303.15) (3,521.56)
GENERAL EXPENSES 16,639.80 13,356.99 3,282.81 202,789.18 150,775.78
INTEREST EXPENSES
1‐45‐6585 2012 Series Int Exp 5,150.56 7,526.98 (2,376.42) 62,699.23 87,046.82
1‐45‐6590 2017 BOND INTEREST EXPENSE 19,450.83 20,239.91 (789.08) 217,164.91 225,862.81
1‐45‐6599 2014 BOND INT EXPENSE 8,605.25 9,025.66 (420.41) 96,411.46 100,832.30
INTEREST EXPENSES 33,206.64 36,792.55 (3,585.91) 376,275.60 413,741.93
DEPRECIATION/AMORTIZATION
1‐40‐6999 DEPRECIATION EXPENSE 114,406.31 93,713.88 20,692.43 1,237,776.98 1,030,852.68
DEPRECIATION/AMORTIZATION 114,406.31 93,713.88 20,692.43 1,237,776.98 1,030,852.68
TOTAL EXPENDITURES 383,420.80 347,093.88 36,326.92 3,830,573.22 3,575,247.42
17
COMPARATIVE INCOME STATEMENT ‐ PERIOD ENDING 8/31/19
ACTIVITY FOR ACTIVITY FOR ACTIVITY DIFF
MONTH MONTH 08/31/2019 YTD BALANCE YTD BALANCE
GL NUMBER DESCRIPTION 08/31/2019 08/31/2018 08/31/2018 08/31/2019 08/31/2018
TOTAL REVENUES ‐ ALL FUNDS 404,628.03 368,935.01 35,693.02 4,168,352.17 3,985,128.09
TOTAL EXPENDITURES ‐ ALL FUNDS 383,420.80 347,093.88 36,326.92 3,830,573.22 3,575,247.42
NET OF REVENUES & EXPENDITURES 21,207.23 21,841.13 (633.90) 337,778.95 409,880.67
18
EUFAULA WATER WORKS AND SEWER BOARD
CAPITAL IMPROVEMENTS
ACTIVE PROJECTS UPDATE
September 2019
ANNUAL OPERATIONS General Server(s) relocated to Vault July 01, 2018, final items are complete. WWTP Recycle Pump #1 has been rebuilt and reinstalled September 2018. Recycle
Pump #2 was rebuilt due to failure and reinstalled February 2019. Back up Meter reading equipment has been received and placed in service. New 2500HD pick up has been received for use in the Operations Division. New Dump Truck was received and placed in service in July 2019. New Trench Box has been ordered and was received in Feb 2019. New Chevy Trax has been received and placed in service May 2019. UTV approved in Budget has been received and placed in service in April 2019. Sled mount weed sprayer for easement maintenance has been received and placed in
service in May 2019. Systems Water Tank Rehabilitation – No Tanks are scheduled to be completed in this Fiscal Year. Two new Aerators have been purchased and were installed in Dec 2018 at WWTP. Well Pump/Controls Rehabilitation – Preliminary Scope and Estimates have been
acquired. Board approved to proceed with project, items will be placed out to bid in next few months. The Engineering contract with GMC has been approved and Project design is underway.
Water Booster Station Pumps/Controls Rehabilitation – We will pursue the Upgrades
of our Booster Stations along with the Well Upgrade Project. Large Water Meter/BFP Replacement – We will pursue organizing this project when
Wells and Booster Station Projects have begun.
19
2017 Bond Projects: WATERLINE REHABILITATION – Phase II South Rivers Street Completed 2017. SANITARY SEWER PUMP STATION REHABILITATION – Phase II Upgrades began Feb 2018,
approximately 100% complete August 2019. A final pay request and contract close out was presented to the Board August 2019.
EDGEWOOD AREA SANITARY SEWER REHABILATATION- Line cleaning and video work began in March
2018, 100% complete. GMC and WWSB Team has reviewed 100% of video to assess and itemize rehab needs for bid. Actual Rehab Project bids received November 08, 2018, Board awarded project to low bid in the amount of $1,867,926 on November 20, 2018. Notice to Proceed issued for January 14, 2019. Project construction time is 270 days. Contractor started actual work March 11, 2019. Work is progressing slowly along and is approximately 50% complete as of September 01, 2019. A Joint Paving arrangement was presented to the Board and approved at the August 2019 meeting.
CHERRY STREET AREA SANITARY SEWER REHABILATATION- Line cleaning and video work began in
April 2018, approximately 100% complete as of September 12, 2018. Due to the lack of available funds only the highest priority needs were included in the Edgewood Project above.
WASTEWATER TREATMENT PLANT HEADWORKS – Replace Influent pump facility, pumps and controls,
install proper screening equipment to remove inorganic material from waste stream prior to entering biologic treatment process. Work began April 2018. Work substantially came to a halt in Nov 2018 due to Alabama Power waiting on USACE approval for them to install new transformer for new Influent pump station. Alabama Power has installed the necessary transformer. Pumps were installed and started up on February 06, 2019. Final piping and other work should be completed by the end of February 2019. The pump station with backup generation was 100% in service on February 21, 2019. All work is complete. A final pay request and contract close out was approved by the Board in July.
Chewalla Creek Force Main Replacement (added March 2019) –On March 19, 2019 Board approved to
add the project to the 2017 Bond projects and proceed with advertisement for bids. Project bids were accepted July 25, 2019 at 10:00 a.m. A recommendation from GMC was presented to the Board for consideration and approved at the August 2019 meeting.
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ANNUAL OPERATIONS FY19
Project #Project
DescriptionBudgeted Amount
Prior Proj's Exp Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep FY Total Total
2015-03
Wall St Security/Clean-
up $25,000 $12,053.72 $0.00 $12,053.72
2018-01Admin&Cust Serv Flooring $17,500 $7,783.75 $7,783.75 $7,783.75
2018-02Server
Relocation $15,000 $9,006.52 $73.50 $1,342.50 $379.98 $1,795.98 $10,802.50
2018-07
WWTP Recycle Pump/Valve Replacement $40,000 $25,476.47 $2,500.00 $2,612.15 $17,475.00 $22,587.15 $48,063.62
2018-08
Well Bermad Valve
Replacement $25,000 $0.00 $0.00
2019-02 IT System $4,000 $498.75 $1,498.35 $309.20 $2,306.30 $2,306.30
2019-03(2) New Vehicles
& Forklift $60,000 $31,480.45 $248.35 $18,441.75 $957.08 $110.00 $51,237.63 $51,237.63
2019-04New Dump
Truck $100,000 $84,476.00 $2.50 $84,478.50 $84,478.50
2019-05Various
Equipment $41,000 $23,233.07 $2,331.21 $3,767.14 $29,331.42 $29,331.42
2019-06Ammonia
Testing Kit $4,000 $0.00 $0.00
Budgeted SubTotal $331,500 $46,536.71 $2,573.50 $0.00 $34,092.60 $24,575.57 $18,103.33 $18,441.75 $3,787.04 $1,498.35 $419.20 $84,476.00 $11,553.39 $0.00 $199,520.73 $246,057.44
1‐00‐0600CONSTRUCTION IN
PROGRESS $0.00 $0.00
1‐00‐0618 O/M REVENUE $0.00 $34,092.60 $369.00 $23.46 $957.08 $110.00 $84,476.00 $7,786.25 $127,814.39 $127,814.39
1‐00‐0620O/M RESERVE
FUND $46,536.71 $2,573.50 $24,206.57 $18,079.87 $18,441.75 $2,829.96 $1,498.35 $309.20 $3,767.14 $71,706.34 $118,243.05
$46,536.71 $2,573.50 $0.00 $34,092.60 $24,575.57 $18,103.33 $18,441.75 $3,787.04 $1,498.35 $419.20 $84,476.00 $11,553.39 $0.00 $199,520.73 $246,057.44
Capital Expenditure Summary Status Report
cmann 9/10/201921
SYSTEMS CAP‐X FY19
Project #Project
DescriptionBudgeted Amount
Prior Proj's Exp Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep FY Total Total
2014-0310 Yr Tank
Rehab Program $920,000 $910,580.00 $0.00 $910,580.00
2019-01 (2) New Aerators $65,000 $62,086.00 $62,086.00 $62,086.00
2019-07 FY19 Wells $325,000 $0.00 $0.00
2019-08 SCADA 2018 $175,000 $0.00 $0.00
2019-09 Booster A $75,000 $0.00 $0.00
Budgeted SubTotal $1,560,000 $910,580.00 $0.00 $0.00 $62,086.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $62,086.00 $972,666.00
1‐00‐0600CONSTRUCTION IN
PROGRESS $0.00 $0.00
1‐00‐0618 O/M REVENUE $0.00 $0.00
1‐00‐0620O/M RESERVE
FUND $910,580.00 $62,086.00 $62,086.00 $972,666.00
$910,580.00 $0.00 $0.00 $62,086.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $62,086.00 $972,666.00
Capital Expenditure Summary Status Report
cmann 9/10/201922
Initial Funds Received $8,006,973 Approved by Board - 3/21/17Less Bank service chgesAdd Interest Received $130,328.58Less Issuance Cost Paid $0 Funds Avail Before $8,137,302 Expenditures
CAPITAL EXPENDITURE BUDGET2017 BOND
COST CODE 1-00-0617Project Description Budgeted Cost Project Budgeted
# Vendor Date Amount BalanceWATER SYSTEM IMPROVEMENTS* $356,818 B17-1 CRAWFORD GRADING 5/22/17 175,365.49$ -$ (FROM 2014 PROJ - CHANGE ORD #3) CRAWFORD GRADING 6/15/17 171,513.27$
CRAWFORD GRADING 7/18/17 9,938.91$
WWTP INFLUENT - LIFT STN & SCREEN** $1,823,558 B17-2 SCHMIDT ENVIRONMENTAL 5/7/18 396,253.54$ 0.07$ SCHMIDT ENVIRONMENTAL 6/7/18 326,230.00$ SCHMIDT ENVIRONMENTAL 7/12/18 184,002.95$ SCHMIDT ENVIRONMENTAL 8/9/18 139,781.31$ SCHMIDT ENVIRONMENTAL 9/13/18 244,029.01$ SCHMIDT ENVIRONMENTAL 10/18/18 269,877.21$ SCHMIDT ENVIRONMENTAL 11/15/18 93,517.99$ SCHMIDT ENVIRONMENTAL 3/7/19 77,953.45$ SCHMIDT ENVIRONMENTAL 5/23/19 81,912.47$ SCHMIDT ENVIRONMENTAL 7/17/19 10,000.00$
SEWER LINE REHAB*** $1,970,875 B17-3 ALABAMA COMM. NEWSPAPERS 1/31/18 151.75$ 1,469,064.22$ GULF COAST UNDERGROUND 5/7/18 20,171.54$ GULF COAST UNDERGROUND 6/7/18 28,321.21$ GULF COAST UNDERGROUND 7/12/18 17,716.36$ GULF COAST UNDERGROUND 10/18/18 30,577.39$ ALABAMA MEDIA GROUP 11/5/18 433.71$ MONTGOMERY ADVERTISER 11/15/18 329.28$ ALABAMA COMM. NEWSPAPERS 11/15/18 153.50$ GULF COAST UNDERGROUND 11/15/18 5,094.03$ BLANKENSHIP CONTRACTING 5/23/19 120,105.65$ BLANKENSHIP CONTRACTING 6/14/19 61,272.15$ BLANKENSHIP CONTRACTING 7/17/19 125,836.05$ BLANKENSHIP CONTRACTING 8/22/19 91,647.93$
LIFT STN UPGRADE - PHASE 2** $2,597,625 B17-4 ALABAMA MEDIA GROUP 9/27/17 507.58$ 0.30$ ALABAMA COMM. NEWSPAPERS 10/17/17 185.00$ SCHMIDT ENVIRONMENTAL 2/19/18 96,810.94$ SCHMIDT ENVIRONMENTAL 3/12/18 121,946.97$ SCHMIDT ENVIRONMENTAL 4/11/18 656,700.32$ SCHMIDT ENVIRONMENTAL 5/7/18 194,275.95$ SCHMIDT ENVIRONMENTAL 6/7/18 221,692.30$ SCHMIDT ENVIRONMENTAL 7/12/18 305,800.42$ SCHMIDT ENVIRONMENTAL 8/9/18 134,340.00$ SCHMIDT ENVIRONMENTAL 9/13/18 78,625.00$ SCHMIDT ENVIRONMENTAL 10/18/18 133,399.81$ SCHMIDT ENVIRONMENTAL 11/15/18 97,860.00$ SCHMIDT ENVIRONMENTAL 12/18/18 182,174.02$ SCHMIDT ENVIRONMENTAL 1/15/19 57,403.50$ SCHMIDT ENVIRONMENTAL 2/14/19 81,535.28$ SCHMIDT ENVIRONMENTAL 3/7/19 84,598.00$ SCHMIDT ENVIRONMENTAL 4/16/19 49,558.60$ SCHMIDT ENVIRONMENTAL 5/23/19 71,010.02$ SCHMIDT ENVIRONMENTAL 8/22/19 29,200.57$
CHEWALLA CREEK FORCE MAIN***** $400,000 B17-5 ALABAMA COMM. NEWSPAPER 8/15/19 150.00$ 399,850.00$
ENGINEERING**** $930,686 B17-1,2,3,4 GOODWYN, MILLS, & CAWOOD 5/22/17 51,000.00$ 45,228.00$ B17-1,2,3,4 GOODWYN, MILLS, & CAWOOD 6/1/17 76,500.00$ B17-1,2,3,4 GOODWYN, MILLS, & CAWOOD 7/18/17 76,500.00$ B17-1,2,3,4 GOODWYN, MILLS, & CAWOOD 8/8/17 127,500.00$ B17-1,2,3,4 GOODWYN, MILLS, & CAWOOD 9/27/17 102,000.00$ B17-1,2,3,4 GOODWYN, MILLS, & CAWOOD 10/17/17 51,000.00$ B17-1,2,3,4 GOODWYN, MILLS, & CAWOOD 11/27/17 25,500.00$ B17-1,2,3,4 GOODWYN, MILLS, & CAWOOD 4/11/18 33,900.00$ B17-1,2,3,4 GOODWYN, MILLS, & CAWOOD 5/7/18 33,900.00$ B17-1,2,3,4 GOODWYN, MILLS, & CAWOOD 6/7/18 50,850.00$ B17-1,2,3,4 GOODWYN, MILLS, & CAWOOD 7/12/18 50,850.00$ B17-1,2,3,4 GOODWYN, MILLS, & CAWOOD 8/9/18 50,850.00$ B17-1,2,3,4 GOODWYN, MILLS, & CAWOOD 9/13/18 33,900.00$ B17-1,2,3,4 GOODWYN, MILLS, & CAWOOD 10/18/18 16,950.00$ B17-1,2,3,4 GOODWYN, MILLS, & CAWOOD 11/15/18 16,950.00$ B17-1,2,3,4 GOODWYN, MILLS, & CAWOOD 12/18/18 16,950.00$ B17-1,2,3,4 GOODWYN, MILLS, & CAWOOD 1/15/19 10,170.00$ B17-1,2,3,4 GOODWYN, MILLS, & CAWOOD 2/14/19 22,506.00$ B17-1,2,3,4 GOODWYN, MILLS, & CAWOOD 3/7/19 6,780.00$ B17-1,2,3,4 GOODWYN, MILLS, & CAWOOD 4/16/19 8,528.00$ B17-1,2,3,4 GOODWYN, MILLS, & CAWOOD 5/23/19 3,496.00$
B17-5 GOODWYN, MILLS, & CAWOOD 5/24/19 2,500.00$ B17-5 GOODWYN, MILLS, & CAWOOD 6/14/19 2,500.00$
B17-1,2,3,4 GOODWYN, MILLS, & CAWOOD 6/14/19 5,138.00$ B17-1,2,3,4 GOODWYN, MILLS, & CAWOOD 7/17/19 5,244.00$ B17-1,2,3,4 GOODWYN, MILLS, & CAWOOD 8/22/19 3,496.00$
Total Budget Amount $8,079,561 Total Expended Amount 6,165,418.43$ 1,914,142.59$ Uncommitted Bond Funds $57,741Total Funds Available $1,971,884
NOTE: Invoices are remitted to BNYM, who processes the payments. Payments are not reflected in our Accounts Payable system.
*Budget Amount for S Rivers St transferred from 2014 bond. $36,916 returned to 2014 bond. **Amended per Board action 10/16/18***Amended per Board action 11/20/18****Amended per Board action 3/19/19*****Amended per Board action 8/21/19
9/9/2019 2017 Bond Tracking cmann
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ENGINEERING EXPENDITURES Approved By Board - 3/21/172017 BOND
COST CODE 1-00-0617
Project Description Engineering Req. Total Budgeted Cost # Vendor Date Amount Pd Expense
2017 BOND PROJECTS**** $930,686 EWW2017-ENG-1 GOODWYN, MILLS, AND CAWOOD 5/22/17 51,000.00$ 51,000.00$ EWW2017-ENG-2 GOODWYN, MILLS, AND CAWOOD 6/1/17 76,500.00$ 76,500.00$ EWW2017-ENG-3 GOODWYN, MILLS, AND CAWOOD 7/18/17 76,500.00$ 76,500.00$ EWW2017-ENG-4 GOODWYN, MILLS, AND CAWOOD 8/8/17 127,500.00$ 127,500.00$ EWW2017-ENG-5 GOODWYN, MILLS, AND CAWOOD 9/27/17 102,000.00$ 102,000.00$ EWW2017-ENG-6 GOODWYN, MILLS, AND CAWOOD 10/17/17 51,000.00$ 51,000.00$ EWW2017-ENG-7 GOODWYN, MILLS, AND CAWOOD 11/27/17 25,500.00$ 25,500.00$ EWW2017-ENG-8 GOODWYN, MILLS, AND CAWOOD 4/11/18 33,900.00$ 33,900.00$ EWW2017-ENG-9 GOODWYN, MILLS, AND CAWOOD 5/7/18 33,900.00$ 33,900.00$ EWW2017-ENG-10 GOODWYN, MILLS, AND CAWOOD 6/7/18 50,850.00$ 50,850.00$ EWW2017-ENG-11 GOODWYN, MILLS, AND CAWOOD 7/12/18 50,850.00$ 50,850.00$ EWW2017-ENG-12 GOODWYN, MILLS, AND CAWOOD 8/9/18 50,850.00$ 50,850.00$ EWW2017-ENG-13 GOODWYN, MILLS, AND CAWOOD 9/13/18 33,900.00$ 33,900.00$ EWW2017-ENG-14 GOODWYN, MILLS, AND CAWOOD 10/18/18 16,950.00$ 16,950.00$ EWW2017-ENG-15 GOODWYN, MILLS, AND CAWOOD 11/15/18 16,950.00$ 16,950.00$ EWW2017-ENG-16 GOODWYN, MILLS, AND CAWOOD 12/18/18 16,950.00$ 16,950.00$ EWW2017-ENG-17 GOODWYN, MILLS, AND CAWOOD 1/15/19 10,170.00$ 10,170.00$ EWW2017-ENG-18 GOODWYN, MILLS, AND CAWOOD 2/14/19 22,506.00$ 22,506.00$ EWW2017-ENG-19 GOODWYN, MILLS, AND CAWOOD 3/7/19 6,780.00$ 6,780.00$ EWW2017-ENG-20 GOODWYN, MILLS, AND CAWOOD 4/16/19 8,528.00$ 8,528.00$ EWW2017-ENG-21 GOODWYN, MILLS, AND CAWOOD 5/23/19 3,496.00$ 3,496.00$ EWW2017-ENG-22 GOODWYN, MILLS, AND CAWOOD 5/24/19 2,500.00$ 2,500.00$ EWW2017-ENG-23 GOODWYN, MILLS, AND CAWOOD 6/14/19 7,638.00$ 7,638.00$ EWW2017-ENG-24 GOODWYN, MILLS, AND CAWOOD 7/17/19 5,244.00$ 5,244.00$ EWW2017-ENG-25 GOODWYN, MILLS, AND CAWOOD 8/22/19 3,496.00$ 3,496.00$
-$
-$
TOTAL EXPENDITURES 885,458.00$
Total Engineering Budget Remaining $45,228
****Amended per Board Action 3/19/19
9/9/2019 2017 Bond Tracking cmann24
Water and Wastewater System Status Update
August, 2019 Water System Status During the month of August, 2019, we produced 54,488,000 gallons of water from our wells. We purchased 0 gallons of resale water from Baker Hill Water Authority and Cowikee Water Authority. We averaged approximately 1,757,677 gallons per day. We sold 48,343,400 gallons of water during the month. Produced 54,488,000 Sold 48,343,400 Leaks 1,902,100 Flushing and Flowing 960,823 Prelube 2,468,600 Other Usage 988,850 Unaccounted for -175,773 This results in an unaccounted factor of -0.32% for August. 1997 19.4 % 1998 17.0% 1999 9.9% 2000 11.6% 2001 9.8% 2002 11.3% 2003 9.4% 2004 7.40 % 2005 6.7% 2006 8.84% 2007 2.79% 2008 5.33%
2009 4.4% 2010 5.21% 2011 5.81% 2012 5.47% 2013 7.17% 2014 8.26% 2015 9.64% 2016 12.42 % 2017 11.44% 2018 14.23% 2019 12.33% System water samples for the month of August indicated no coliform present in the distribution system. Well 4 is offline due to a bearing problem on the pump shaft. The well has been off since June 20, 2018. Donald Smith Co. confirmed the problem on August 14, 2018. The Engineers are in the beginning stages of the well enhancement project.
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Wastewater System Status During the month of August, 2019 the WWTP processed 30.41 million gallons or 0.98 million gallons per day (mgd). We had 99.04 percent removal of all Biochemical Oxygen Demand and 99.82 percent removal of all Total Suspended Solids. Our discharge permit requires a minimum of 85 percent removal in both categories. Rainfall for the month of August was 3.55”.
We are correcting all minor system problems as they are discovered.
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MEASURABLE DAILY TASKS
YTD YTD 12 Month 12 MonthAUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG Total Avg Total Avg
Task 2018 2018 2018 2018 2018 2019 2019 2019 2019 2019 2019 2019 2019 FY19 FY19 Rolling Rolling11
CUSTOMER SERVICE
Mailed Bills 4,855 4,856 4,832 4,807 4,769 4,771 4,805 4,787 4,800 4,770 4,773 4,758 4,774 52,646 4,786 57,502 4,792
Multi-user Factor 914 914 925 925 925 925 925 925 925 925 925 925 925 10,175 925 11,089 924
Paperless Billings 461 476 493 505 513 513 527 537 539 548 562 563 576 5,876 534 6,352 529
Total 6,230 6,246 6,250 6,237 6,207 6,209 6,257 6,249 6,264 6,243 6,260 6,246 6,275 68,697 6,245 74,943 6,245
Read Water Meters 5,827 5,826 5,822 5,816 5,837 5,807 5,825 5,820 5,903 5,930 5,897 5,914 5,921 64,492 5,863 70,318 5,860
Reread Meters 2 6 8 6 19 3 9 5 12 7 8 5 4 86 8 92 8
Blue Notes 9 8 11 15 7 18 7 9 17 13 6 11 6 120 11 128 11
Turn Water On 161 146 183 146 115 172 172 157 173 165 171 179 159 1,792 163 1,938 162
Turn Water Off 79 68 76 76 67 64 78 69 91 86 80 77 86 850 77 918 77
Non Payment Disconnects 98 94 130 105 87 121 87 90 108 108 118 133 89 1,176 107 1,270 106
Meter/Register Change Outs 32 87 134 136 78 3 3 4 8 4 4 2 2 378 34 465 39
Investigation - Leaks, Chk Meters, etc 73 62 80 66 70 108 66 66 60 61 93 75 66 811 74 873 73
Claims/Invoices Paid 166 129 152 104 103 139 148 117 129 155 130 145 119 1,441 131 1,570 131
Inter-Agency Assistance - Donated 0 0 0 0 0 0 0 2 1 0 0 0 0 3 0 3 0
Inter-Agency Assistance - Billed 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Outside Agency - Billed 0 1 2 0 1 1 0 0 4 7 4 1 0 24 2 21 2
SEWER
Sewer Blockage Private Line 2 0 0 0 0 1 0 2 2 0 3 0 0 8 1 8 1
Sewer Service Taps 1 1 1 0 0 0 0 0 1 1 0 1 0 4 0 5 0
Sewer Manhole Check 105 102 82 110 10 85 85 140 150 125 150 200 241 1,378 125 1,480 123
Sewer - Other 81 64 64 38 43 38 50 55 53 30 56 58 67 552 50 616 51
WATER
Water Service Taps 2 2 0 0 1 2 0 0 1 0 3 3 0 10 1 12 1
Problem Water Complaints 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Flush, Flow, Blowoffs 37 15 10 24 15 52 10 15 0 19 15 145 175 480 44 495 41
Water Line Repairs 13 13 20 6 7 5 5 16 13 22 16 10 16 136 12 149 12
Water - Other 62 72 91 51 49 44 60 72 79 63 58 67 72 706 64 778 65
WWTP
Total WWTP Work Orders 71 41 35 35 21 30 35 23 31 44 41 41 37 373 34 414 35
MAINTENANCE - GENERAL
Electrical - ALL 92 44 10 13 15 15 18 29 81 48 80 81 62 452 41 496 41
Line Locate Request 77 70 58 65 27 67 57 102 107 113 130 95 127 948 86 1,018 85
After hours call outs 20 26 14 20 23 24 19 23 23 27 32 43 23 271 25 297 25
Total Work Orders 917 762 868 702 604 745 646 725 851 785 912 856 834 8,528 775 9,290 774
Monthly Rainfall 8.80 2.76 4.80 6.95 6.38 5.71 0.72 1.63 5.20 1.80 2.75 5.21 3.55 45 4 47 4
Previous Yr's Rainfall 6.94 5.70 3.10 0.95 6.45 1.80 6.41 3.65 6.25 4.31 3.79 3.60 8.80 49.11 4.46 55 4.57
FULL-TIME EMPLOYEES(*25) 22 23 24 23 21 22 24 25 25 25 25 25 24 24
PART-TIME EMPLOYEES 1 1 0
CONTRACT EMPLOYEES 0*BUDGETED
% OF PYMT
WALK-IN PAYMENTS 2654 2166 2509 2371 2254 2424 2450 2548 2508 2583 2236 2426 2592 26,901 45.9% 29,067 2422
NITE DROP PAYMENTS 274 279 195 387 397 246 205 227 251 248 250 302 229 2,937 5.0% 3,216 268
MAIL PAYMENTS 1008 1066 1092 1042 1057 1063 979 951 1039 1026 945 994 932 11,120 19.0% 12,186 1016
BANK DRAFT/WIRE XFER PYMTS 976 969 988 985 1006 1003 1006 1017 1022 1022 1025 1035 1041 11,150 19.0% 12,119 1010
PHONE PAYMENTS 115 105 126 115 104 128 118 131 110 129 129 119 97 1,306 2.2% 1,411 118
ONLINE PAYMENTS 254 274 279 334 325 311 314 353 353 333 329 342 344 3,617 6.2% 3,891 324POS PAYMENTS 115 90 111 110 124 131 169 132 146 157 148 158 176 1,562 2.7% 1,652 138
TOTAL PAYMENTS 5396 4949 5300 5344 5267 5306 5241 5359 5429 5498 5062 5376 5411 58,593 100.0% 63,542 5295
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Trademark Custom Homes, LLC Eufaula, Alabama 36027
August 30, 2019 To whom it may concern, Hey great folks of Eufaula Water Works. I got my first water bill on the Apartment project at 180 St. Docks Rd. I was Shocked to see how much it was, considering we haven’t turned on the water except to check for leaks, and we sure have found them. It would be greatly appreciated if y’all could help us out on the multi unit minimum for a few months until we can get some units completed and ready to rent. Thanks for your help with this matter. Best regards, Gerald Phillips, Jr.
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Jack B. Tibbs, Jr Johnny Knight Sidney L. “Chip” Chapman Barbara C. Flurry Eugene Harris Joy White C. Daryl Baker Chairman Vice-Chairman Member Member Member Secretary/ Treasurer General Manager
840 W. Washington St • P.O. Box 26 • Eufaula, AL 36027 (334) 687-1225
www.eufaulawaterworks.com
TO: Daryl Baker, General Manager FROM: Christy Mann, Accounting and Customer Services Manager DATE: September 5, 2019 RE: INFORMATION REGARDING MULTI-USER BILLING FOR 180 STATE DOCKS RD
Trademark Custom Homes is currently being charged for 34 units at apartment complex at 180 State Docks Rd.
SMU base rate = $10.91 x 34 units WMU base rate = $10.91 x 34 units Monthly Multi Unit Base Rate = $756.72 A non-multi 3” meter rate would be: SW8 base rate = $166.68 WA5 base rate = $109.04 Monthly Non-Multi Base rate = $280.08
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