Audit Checklist

Blank Audit Checklist

Area/process auditedOffice Administration and Office Supplies provision Audit no

Client / OrganizationAudit date

NoRequirementsRef DocActivity/ Compliance RatingComments / Objective Evidences

A1

2

3Follow Up and Review of Previous Audit Findings Verify that electronic file to record all PR and PO being issued has been implemented?Has CMW-005 been publish to highlight the handling of invoice supplier to relevant parties?Has duty and responsibility for admin been formally documented?ISO 9001:2000CMW-005

BCapital Expenditure

1 1Verify that all capital expenditure items has been reviewed and approved by GM using CFF-044?CFW-009CFF-044

2 Verify that purchasing of goods categorised as capital expenditure above IDR 5,000,000 is approved using Capital Asset Purchase/Disposal Application?CFW-009

3 Verify that all capex has been assigned by a serial number?CFW-009

CPurchasing

1 Verify that all purchase initiated by using purchase requisition form ?Verify that the PR has been assigned with a unique number and registered by Purchasing Officer?Verify that all quotation is attached in the PR?PPF-090

2Verify that all purchase order is numbered, registered, and issued by Purchasing Officer?Verify that a copy of standard terms and conditions attached?Verify that a copy of PO retained by Purchasing Officer?Verify that all PO has include the requirements for invoicing?PPF-049

3Are all purchases less than $ 100.00 transacted by petty cash?CMW-005

4Verify accounts receive project numbers for petty cash purchases?CMW-005

5Verify accounts receive project numbers for petty cash purchases?CMW-005

6How are defective goods returned to the supplier and what method is used to inform the supplier?CMW-005

7Verify that stationary stock control is performed?

DLeasing

1

2What documents are raised when negotiating leases and how are accounts advised on leasing agreements (for item more than $ 5,000.00)?Control of leasing e.i. the contract and expiry date?CMW-005

EInvoices - Supplier

1Verify copies of invoices are checked against PO? CPF-004

2Verify draft and final invoices are approved by authorized personnel prior to payment?CPF-004

3Establish if invoices are being paid in a timely manner?CPF-004

4Verify that the Admin Dept. conduct supplier selection & evaluation?ISO 9001:2000 Clause 7.4.1

FTravel

1Verify that all travel initiated by a travel request?CPM-048CPF 033

2Verify travel insurance for International travel?

3Verify travel tracking order management in the travel management web?

4How to control the travel expenses? Whether is it using companys or personal expenses?

GAsset Management

1Do all assets have been registered and maintain well?Verify how to identify assest?

2Do all assets traceable for its location?

3Any disposed assets in the last 6 mo? If yes has asset disposal form used properly?

HTraining

1Does the auditee feel that they have received adequate training to perform their job?ISO 9001 :2000CST-006

JProcess/System Improvements

1 What improvements do you feel can be made to the system?CQF-009

Auditor to calculate Actual and Possible scores from the audit and fill in box below* Possible score to include only those questions applicable.

Actual score

Possible score *

% (Actual/Possible) x 100

Auditor notes

Key to Rating: 10 Satisfactory / Comply, 5 - Improvement required, (Observation), 0 - Unsatisfactory (Nonconformance), N/A - Not Applicable

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