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BEYOND TRAFFIC: The Smart City Challenge
PHASE 2 July 29, 2016 | Solicitation No. DTFH6116RA00002
SUBMITTED BY:
Volume 2: Budget Application
Solicitation No.: DTFH6116RA00002
Volume 1: Budget Application
BEYOND TRAFFIC: The Smart City Challenge Phase 2 July 29, 2016
NOTE: The Technical Application and Budget Application update dated July 29, 2016 is based on current knowledge of partnership agreements. Any new partnership agreements may affect the technical proposal and budget requiring updates/amendments in the future.
BUDGET APPLICATION | July 29, 2016 | Solicitation No.: DTFH6116RA00002 i
TABLE OF CONTENTS Page
Application Standard Forms .......................................................................................................................... 1
SF424 ..................................................................................................................................................... 1
SF424A ................................................................................................................................................... 4
SF424B ................................................................................................................................................... 7
SF LLL .................................................................................................................................................... 9
Cost/Budget Information ............................................................................................................................. 10
Budget Application Narrative ................................................................................................................ 10
Organizational Information .......................................................................................................................... 17
Letters of Commitment ................................................................................................................................ 22
Application Standard Forms
Application for Federal Assistance SF-424
* 1. Type of Submission: * 2. Type of Application: * If Revision, select appropriate letter(s):
D Preapplication �New I
� Application D Continuation * Other (Specify)
D Changed/Corrected Application D Revision I
* 3. Date Received: 4. Applicant Identifier: lo7 /08/2016 I I I
5a. Federal Entity Identifier: 5b. Federal Award Identifier:
I I I
State Use Only:
6. Date Received by State: I I 17. State Application Identifier: I8. APPLICANT INFORMATION:
• a. Legal Name: lei ty of Columbus
• b. Employerrraxpayer Identification Number (E\N/TIN): * c. Organizational DUNS:
1316400223 I 16096795480000 I d. Address:
* Street1: 150 West Gay Street
Street2: I * City: lcolurnbus I
County/Parish: I Franklin I * State: I OH: Ohio
Province: I I
• Country: I USA: UNITED STATES
* Zip / Postal Code: 143215-9004 I e. Organizational Unit:
Department Name: Division Name:
I Department of Public Service I I
f. Name and contact information of person to be contacted on matters involving this application:
Prefix: !Ms. I * First Name: IAparna
Middle Name: I I * Last Name: loial
Suffix: I I Title: I Deputy Director of Public Service I Organizational Affiliation:
I
* Telephone Number: 1614-645-6671 I Fax Number: 1614-645-7805
* Email: [email protected]
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0MB Number: 4040-0004 Expiration Date: 8/31/2016
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BUDGET APPLICATION | July 29, 2016 | Solicitation No.: DTFH6116RA00002 1
Application for Federal Assistance SF-424
* 9. Type of Applicant 1: Select Applicant Type:
le: City or Township Government I Type of Applicant 2: Select Applicant Type:
I Type of Applicant 3: Select Applicant Type:
I * Other (specify):
* 10. Name of Federal Agency:
u. s. Department of Transportation/FHWA I 11. Catalog of Federal Domestic Assistance Number:
120 .200 I CFDA Title:
!Highway Research & Development
I * 12. Funding Opportunity Number:
IDTFH6116RA00002 I * Title:
Beyond Traffic: The Smart City Challenge -- Phase 2
13. Competition Identification Number:
I Title:
14. Areas Affected by Project (Cities, Counties, States, etc.):
City of Columbus, Franklin County, Ohio .docJ I Add Attachment 11 Delete Attachment 11 View Attachment I
* 15. Descriptive Title of Applicant's Project:
I'="' CuCw,bus
I Attach supporting documents as specified in agency instructions.
I Add Attachments 11 Delete Attachments 11 View Attachments I
BUDGET APPLICATION | July 29, 2016 | Solicitation No.: DTFH6116RA00002 2
Application for Federal Assistance SF-424
16. Congressional Districts Of:
* a. Applicant joh-0 03 I * b. Program/Project joh-003 I Attach an additional list of Program/Project Congressional Districts if needed.
lother districts for l6A&l6B OH-012&0H-015.I I Add Attachment 11 Delete Attachment 11 View Attachment I 17. Proposed Project:
* a. Start Date: jo7 ;0112016 j * b. End Date: !06/30/2020 1
18. Estimated Funding($):
*a.Federal I 40, ooo, ooo. ooj
* b. Applicant I 8,000,000.ooj
* c. State I 7,000,000.ooj
* d. Local I 4,000,000.001
* e. Other
* f. Program Income
* g. TOTAL I 59, ooo, ooo. ooi
* 19. Is Application Subject to Review By State Under Executive Order 12372 Process?
D a. This application was made available to the State under the Executive Order 12372 Process for review on I I
D b. Program is subject to E.O. 12372 but has not been selected by the State for review.
i:gJ c. Program is not covered by E.O. 12372.
* 20. Is the Applicant Delinquent On Any Federal Debt? (If "Yes," provide explanation in attachment.)
0Yes i:gj No
If "Yes", provide explanation and attach
I I I Add Attachment 11 Delete Attachment 11 View Attachment I 21. *By signing this application, I certify (1) to the statements contained in the list of certifications** and (2) that the statements herein are true, complete and accurate to the best of my knowledge. I also provide the required assurances** and agree to comply with any resulting terms if I accept an award. I am aware that any false, fictitious, or fraudulent statements or claims may subject me to criminal, civil, or administrative penalties. (U.S. Code, Title 218, Section 1001)
i:gj ** I AGREE
** The list of certifications and assurances, or an internet site where you may obtain this list, is contained in the announcement or agency specific instructions.
Authorized Representative:
Prefix: IMs.
Middle Name: I * Last Name: !Gallagher
Suffix: I
*Title: joirector of Public
*Telephone Number: 1614-645-8290
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Service
* Email: lj [email protected]
* First Name: I Jennifer I
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I Fax Number: 1614-645-7805
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* Signature of Authorized Representative:
CJ,uif cJ&{o_QJ� * Date Signed: lo7 /08/2016
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BUDGET APPLICATION | July 29, 2016 | Solicitation No.: DTFH6116RA00002 3
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4,086,645.00
8,000,000.00
12,086,645.00
Communications and
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3,369,998.00
3,369,998.00
Enabling
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23,020,933.00
8,000,000.00
31,020,933.00
Districts
9,522,424.00
3,000,000.00
12,522,424.00
40,000,000.00
19,000,000.00
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BUDGET APPLICATION | July 29, 2016 | Solicitation No.: DTFH6116RA00002 4
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Program Management
1,258,366.00
487,114.00
190,000.00
100,000.00
50,000.00
2,001,165.00
8,000,000.00
12,086,645.00
12,086,645.00
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Outreach
237,489.00
91,932.00
803,077.00
2,237,500.00
3,369,998.00
3,369,998.00
Enabling
Technologies
646,631.00
250,311.00
7,083,991.00
23,040,000.00
31,020,933.00
31,020,933.00
Districts
288,932.00
111,846.00
3,424,273.00
8,697,373.00
12,522,424.00
12,522,424.00
2,431,418.00
941,203.00
190,000.00
100,000.00
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13,312,506.00
41,974,873.00
59,000,000.00
59,000,000.00
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BUDGET APPLICATION | July 29, 2016 | Solicitation No.: DTFH6116RA00002 5
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8,000,000.00
8,000,000.00
Communications and Outreach
Enabling Technologies
7,000,000.00
1,000,000.00
8,000,000.00
Districts
3,000,000.00
3,000,000.00
8,000,000.00
7,000,000.00
4,000,000.00
19,000,000.00
6,620,544.00
5,900,000.00
12,520,544.00
1,655,136.00
1,475,000.00
3,130,136.00
1,655,136.00
1,475,000.00
3,130,136.00
1,655,136.00
1,475,000.00
3,130,136.00
1,655,136.00
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Program Management
1,021,661.00
1,021,661.00
1,021,661.00
1,021,661.00
Communications and Outreach
842,499.00
842,499.00
842,499.00
842,499.00
Enabling Technologies
2,943,663.00
7,469,245.00
7,160,513.00
5,447,512.00
Districts
1,812,721.00
2,799,315.00
3,394,703.00
1,515,685.00
6,620,544.00
12,132,720.00
12,419,376.00
8,827,357.00
$$
Stan
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For
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24A
(Rev
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7)Pr
escr
ibed
by
OM
B (C
ircul
ar A
-102
) Pa
ge 2
BUDGET APPLICATION | July 29, 2016 | Solicitation No.: DTFH6116RA00002 6
BUDGET APPLICATION | July 29, 2016 | Solicitation No.: DTFH6116RA00002 7
8
BUDGET APPLICATION | May 24, 2016 | Solicitation No.: DTFH6116RA00002 9
Cost/Budget Information
BUDGET APPLICATION | July 29, 2016 | Solicitation No.: DTFH6116RA00002 10
BUDGET APPLICATION NARRATIVE The City of Columbus has prepared and is submitting at detailed cost estimate for the entire four-year project period as required by the NOFO. This budget was assembled through a combination of quotations from specific vendors, use of CO-PILOT, and actual costs incurred by City of Columbus partners in recent deployments of Connected Vehicle, Autonomous Vehicle, and ITS infrastructure deployments. Our methodology for developing these budget estimates consisted of several steps and iterations including:
1. Initial budget development using CO-PILOT. City staff leveraged the CO-PILOT tool madeavailable by USDOT to derive an initial budget estimate that accounted for the various ITShardware, Connected Vehicle Applications, and installation costs.
2. The initial budget was refined based upon quotes from potential vendors and partners for specificcomponents that were not necessarily included in CO-PILOT or where a specific partner hadmore detailed information. This resulted in significant modifications in cost estimates forautonomous vehicle and truck platooning estimates as well as costs associated with ConnectedVehicle transit systems.
3. The City engaged in an aggressive campaign to seek contributions from both public and privatepartners, resulting in a cost matching of USDOT’s investment when combining both dollars andin-kind contributions.
4. Detailed estimates for each of the major Work Breakdown Structure elements were individuallyestimated based upon the proposed quantities of equipment as well as estimates of componentcosts from potential vendors and partners. The following table summarizes the overallcomponents that are being proposed for deployment that were used to derive cost estimates.
Component District
Quantity Residential Commercial Logistic Downtown DSRC Roadside Unit (RSU) 200 X X X X DSRC Connected Vehicles (OBU) 3,000 X X X Smart Street Lights with WiFi 200 X Mobileye Shield + and Enhanced Transit Safety Retrofit 350 X X X X
Transit Bus Stop Pedestrian Warning System 12 X X Traffic Signal Controller Upgrades 100 X X X DSRC Enabled Signalized Intersections 175 X X X Multi-Media Kiosks 10 X X X Video-Based Parking Detection System 10 X RFID Customized Windshield Stickers 50,000 X X X Point of Service RFID Readers 10 X Mobile RFID Readers 10 X X Multi-Modal Transportation Planning Application 1 X X X X Social Service Provider Trip Reservation and Booking Application 1 X
Truck Routing and Parking Application 1 X X App&Town Compagnon Application to Assist Persons with Disabilities (on 50 Buses) 50 X
BUDGET APPLICATION | July 29, 2016 | Solicitation No.: DTFH6116RA00002 11
Component
District
Quantity Residential Commercial Logistic Downtown
Cash-to-Smart City Smart Card Vending Devices 10 X
Electronic Vehicle Charging Station 20 X X
Autonomous Truck Platoon Tractors 10 X
DSRC, Electric, Pedal Assisted Bicycles 50 X
Integrated Data Exchange 1 X X X X
Electric Autonomous Vehicles 6 X
NXP Technology Demonstration Trailer 1 X X X X
For the purposes of developing cost estimates, the City has divided the costs into City Labor, Subcontractor Labor and Other Direct Costs. City Labor consists of City staff; Subcontractor Labor consists of staff costs from partners, as well as labor hours expected from contracted entities. As procurement of these services will be completed upon award under the City’s procurement practices and policies, overhead rates and the specific division of labor between City staff, partners, and vendors is provided as anticipated amounts. However, the City has specifically included hours in the budget for all key proposed staff from the City and Battelle with approximately seven FTEs and two part-time student interns in Program Management.
Travel for the project was estimated by calculating the expected number of domestic trips (45) and international trips (20) and using approximate numbers for each trip. Specific cost assumptions and approximate numbers for equipment and installation are contained in the notes and comments in the “Detailed Cost Summary” Worksheet.
In the included spreadsheet entitled, “City of Columbus Budget Estimates for USDOT Grant FINAL.xlsx,” we have included all of the information that would typically be provided in the Template Form 4022 corresponding to Standard Form 1411 prescribed by GSA, FAR (48 CFR) 52.215-2(c), Format 7A. There are three worksheets that are included in the spreadsheet as follows:
“City of Columbus Master Summary” is the first worksheet and provides a high-level summary of the Federal and In-Kind budget estimates for Program Management, Communications and Outreach, Enabling Technologies, and our four Districts. Budget estimates are provided for the major project components within the Enabling Technologies and each District.
“Summary by Year” provides information similar to the City of Columbus Master Summary, but disaggregates this information into each of the four years by prorating the overall budget using percentages of the work expected to be completed in each WBS in each year.
“Detailed Cost Summary” provides a summary of our budget build-up that was developed through an iterative process by the application team. Within each WBS, detailed costs were estimated for each purchased service or major equipment purchase. This worksheet provides notes and formulas that include the various assumptions that were used to derive each estimate. In general, labor estimates include both City staff as well as contracted labor, however, if the entire scope of work was expected to be contracted, this was included as an ODC.
Following the line-by-line cost buildup is another summary of the budget estimates that includes the specific contributions from each of the City’s partners as they pertain to the USDOT application. The total contributions of non-Federal cash and in-kind services and equipment across the USDOT and Vulcan Grant exceeds $90 million.
Task
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$1,1
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$578
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$1,3
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$875
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$69,
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$805
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$50,
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,925
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nom
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$875
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$69,
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$805
,966
$50,
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$3,0
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00$3
,925
,375
Logi
stic
s$1
,083
,385
$108
,772
$974
,613
$3,8
25,0
00$0
$4,9
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uck
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63,6
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5,21
3$4
18,4
75$2
,840
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$0$3
,303
,689
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sh$3
09,1
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1,77
9$2
77,3
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$794
,126
Long
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10,5
70$3
1,77
9$2
78,7
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00,0
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$810
,570
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89,0
33$8
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$190
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$20,
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$170
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eliv
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s$2
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Fede
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BUDGET APPLICATION | July 29, 2016 | Solicitation No.: DTFH6116RA00002 12
Task
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$142
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42,6
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142,
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$171
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terim
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$142
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Site
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108,
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14,1
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68,4
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114,
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gra
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Web
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$114
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&MP)
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142,
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d.Bi
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agem
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mun
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-$
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106,
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kit
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17,3
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69
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kit P
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88,9
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50,5
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72,2
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timat
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men
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alle
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Fede
ral C
osts
Tota
l
BUDGET APPLICATION | July 29, 2016 | Solicitation No.: DTFH6116RA00002 13
Task
Num
ber
Tota
l Lab
orCi
ty L
abor
Subc
ontra
ctor
La
bor
Oth
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irect
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T&T
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ion.
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gs
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agem
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usta
inm
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unds
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art S
treet
light
s
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$
RO
M -
but a
ssum
ing
usin
g ce
llula
r bac
khau
l ins
tead
of f
iber
if th
is is
exc
eede
d. O
ffset
$100
K in
sm
art s
treet
light
cos
ts w
ith A
T&T
equi
pmen
t. $
100K
sav
ings
allo
cate
d to
m
anag
emen
t res
erve
and
sus
tain
men
t fun
ds.
GPS
Cor
rect
ion
$0-
$
-$
30
,000
$
-$
30
,000
$
200
Smar
t Stre
et L
ight
s (o
ne c
ircui
t) Ba
sed
upon
Quo
tePe
dest
rian
Det
ectio
n$0
-$
-
$
350,
000
$
-$
35
0,00
0$
35
0 C
ota
Buse
s at
$10
00 in
stal
led.
Pede
stria
n Bu
s St
op W
arni
ng S
yste
m$0
-$
-
$
360,
000
$
-$
36
0,00
0$
12
Bus
Sto
ps @
30,0
000
each
Adap
tive
Sign
al C
ontro
l$0
-$
-
$
80,0
00$
-
$
80,0
00$
Q
uote
bas
ed u
pon
expe
rienc
ePr
ocur
e IS
P$0
-$
-
$
-$
-
$
-$
R
OM
. 7/2
9 up
date
: $60
0K O
DC
offs
et b
y $6
00K
antic
ipat
ed c
ontri
butio
n fo
r AT&
T.$6
00K
savi
ngs
allo
cate
d to
man
agem
ent r
eser
ve a
nd s
usta
inm
ent f
unds
.M
ulti-
Func
tion
Kios
k$0
-$
-
$
250,
000
$
-$
25
0,00
0$
As
sum
es 1
0 ki
osks
. C
osts
are
for i
nsta
llatio
n.W
iFi R
adio
s / H
otsp
ots
$0-
$
-$
-
$
-$
-
$
200
Smar
t Stre
et L
ight
s w
ith W
iFi a
dditi
onal
equ
ipm
ent a
t $1,
000
each
. 7/
29 u
pdat
e:
$200
K O
DC
offs
et b
y $2
00K
antic
ipat
ed c
ontri
butio
n fo
r AT&
T. $
200K
sav
ings
allo
cate
d to
man
agem
ent r
eser
ve a
nd s
usta
inm
ent f
unds
.Pa
rkin
g / D
eliv
ery
Zone
Ava
ilabi
lity
Det
ectio
n$0
-$
-
$
120,
000
$
-$
12
0,00
0$
10
Vid
eo C
amer
as a
t $12
,000
eac
hTr
affic
Sig
nal C
ontro
ller U
pgra
des
$0-
$
-$
-
$
-$
Assu
me
we
need
to u
pdat
e 50
% o
f the
con
trolle
rs =
100
con
trolle
rs @
$3,5
00 e
ach
base
d up
on p
revi
ous
wor
k. 7
/29
upda
te: F
ed F
unds
and
Gov
t Cos
t Sha
re s
umm
ary
refle
cts
a co
st o
f $0
due
to a
ntic
ipat
ed c
ontri
butio
n of
$28
0K fr
om E
cono
nolit
e.D
eplo
y$1
,300
,061
130,
006
$
1,17
0,05
5$
-
$
1,30
0,06
1$
Te
st$4
62,2
4446
,224
$
416,
020
$
-$
46
2,24
4$
D
SRC
equ
ipm
ent w
ill b
e in
stal
led
and
test
ed a
t SPA
RC
.O
pera
te a
nd M
aint
ain
$390
,018
195,
009
$
195,
009
$
-$
39
0,01
8$
3.
2 In
tegr
ated
Dat
a Ex
chan
ge (I
DE)
2,07
7,20
9$
124,
994
$
1,
952,
216
$
1,
000,
000
$
8,
000,
000
$
11
,077
,209
$
C
once
pt o
f Ope
ratio
ns (C
onO
ps)
$216
,677
21,6
68$
19
5,00
9$
10
0,00
0$
31
6,67
7$
Fu
nded
by
in-k
ind
cash
from
Fra
nklin
Cou
nty
Syst
em R
equi
rem
ents
Spe
cific
atio
n (S
yRS)
$72,
226
7,22
3$
65
,003
$
-$
72
,226
$
Inte
rface
Con
trol D
ocum
ent (
ICD
)$4
3,33
54,
334
$
39,0
02$
-
$
43,3
35$
Sy
stem
Des
ign
Doc
umen
t (SD
D)
$43,
335
4,33
4$
39
,002
$
-$
43
,335
$
Test
Pla
n (T
P)$3
0,33
53,
033
$
27,3
01$
-
$
30,3
35$
D
evel
op
$1,6
61,1
9083
,059
$
1,57
8,13
0$
7,
000,
000
$
8,66
1,19
0$
In
clud
es v
ario
us d
atab
ases
and
info
rmat
ion
sour
ces
from
Ohi
o D
epar
tmen
t of
Tran
spor
tatio
n (e
.g.,
Long
Dis
tanc
e Tr
uck
Park
ing
Avai
labi
lity)
Dev
elop
Gov
erna
nce
$1,4
451,
083
$
361
$
-$
1,
445
$
Dev
elop
Dat
a W
areh
ouse
$4,3
3421
7$
4,
117
$
-$
4,
334
$
Dat
a An
alyt
ics
Serv
ices
$0-
$
-$
50
0,00
0$
-
$
500,
000
$
Assu
me
that
this
is a
pur
chas
ed s
ervi
ce fr
om a
n an
alyt
ics
prov
ider
. D
eplo
y$1
,445
14$
1,
430
$
650,
000
$
651,
445
$
Fund
ed b
y In
-Kin
d ca
sh fr
om F
rank
lin C
ount
yTe
st$1
,445
14$
1,
430
$
-$
1,
445
$
Ope
rate
and
Mai
ntai
n$1
,445
14$
1,
430
$
-$
1,
445
$
Perfo
rman
ce a
nd S
yste
m M
onito
ring
$0-
$
-$
50
0,00
0$
25
0,00
0$
75
0,00
0$
As
sum
e th
at th
is is
a p
urch
ased
ser
vice
from
an
anal
ytic
s pr
ovid
er.
Fund
ing
from
Fran
klin
Cou
nty
incl
uded
.-
$
-$
3.
3 En
hanc
ed H
uman
Ser
vice
(EHS
)1,
103,
608
$
21
9,99
9$
883,
608
$
1,
700,
000
$
-
$
2,
803,
608
$
C
once
pt o
f Ope
ratio
ns (C
onO
ps)
$144
,451
14,4
45$
13
0,00
6$
-
$
144,
451
$
Syst
em R
equi
rem
ents
Spe
cific
atio
n (S
yRS)
$108
,338
10,8
34$
97
,505
$
-$
10
8,33
8$
In
terfa
ce C
ontro
l Doc
umen
t (IC
D)
$72,
226
7,22
3$
65
,003
$
-$
72
,226
$
Syst
em D
esig
n D
ocum
ent (
SDD
)$5
0,55
85,
056
$
45,5
02$
-
$
50,5
58$
Te
st P
lan
(TP)
$1,4
4514
4$
1,
300
$
-$
1,
445
$
Proc
urem
ent
$1,4
451,
445
$
-$
-
$
1,44
5$
C
onta
ct L
ist C
ard
Proc
urem
ent a
nd A
ctiv
atio
n-
$
-$
30
0,00
0$
-
$
300,
000
$
60,0
00 c
ards
ass
umed
to c
ost $
5 ea
ch in
clud
ing
activ
atio
n.C
ard
Valu
e Lo
adin
g H
ardw
are
-$
-
$
250,
000
$
-$
25
0,00
0$
As
sum
ed 1
0 lo
adin
g st
atio
ns @
$25
,000
eac
h in
stal
led
with
equ
ipm
ent a
t $5k
eac
h ba
sed
upon
quo
teM
ulti
Mod
al T
rip P
lann
ing
Softw
are
(Cus
tom
er)
-$
-
$
250,
000
$
-$
25
0,00
0$
M
oove
l Quo
te fo
r app
licat
ion
Trip
Res
erva
tion
and
Book
ing
(Ser
vice
Pro
vide
r)-
$
-$
25
0,00
0$
-
$
250,
000
$
Base
d U
pon
prio
r exp
erie
nce
Inte
grat
ion
of C
usto
mer
-Fac
ing
Appl
icat
ions
-$
-
$
200,
000
$
-$
20
0,00
0$
Ba
sed
Upo
n pr
ior e
xper
ienc
e C
OM
PAG
NO
N S
oftw
are
for P
erso
ns w
ith D
isab
ilitie
s-
$
-$
-
$
-$
Ar
t and
Edu
catio
n Pr
ogra
m P
lann
ing
and
Impl
emen
tatio
n-
$
-$
-
$
-$
D
evel
op
$577
,805
144,
451
$
433,
354
$
-$
57
7,80
5$
D
eplo
y$1
44,4
5136
,113
$
108,
338
$
-$
14
4,45
1$
Te
st$1
,445
144
$
1,30
0$
-
$
1,44
5$
O
pera
te a
nd M
aint
ain
$1,4
4514
4$
1,
300
$
450,
000
$
-$
45
1,44
5$
As
sum
ed to
be
a ve
ndor
suc
h as
Moo
vel
3.4
Elec
trific
atio
n In
frast
ruct
ure
10,1
12$
2,31
1$
7,80
0$
-$
-$
10,1
12$
Mai
n bu
lk o
f ele
ctrif
icat
ion
incl
uded
in V
ulca
n bu
dget
Con
cept
of O
pera
tions
(Con
Ops
)$1
,445
144
$
1,30
0$
-
$
1,44
5$
Sy
stem
Req
uire
men
ts S
peci
ficat
ion
(SyR
S)$1
,445
144
$
1,30
0$
-
$
1,44
5$
In
terfa
ce C
ontro
l Doc
umen
t (IC
D)
$1,4
4514
4$
1,
300
$
-$
1,
445
$
Syst
em D
esig
n D
ocum
ent (
SDD
)$1
,445
144
$
1,30
0$
-
$
1,44
5$
Te
st P
lan
(TP)
$1,4
4514
4$
1,
300
$
-$
1,
445
$
Dev
elop
$1,4
4514
4$
1,
300
$
-$
1,
445
$
Proc
urem
ent
$1,4
451,
445
$
-$
-
$
1,44
5$
C
osts
Ass
ocia
ted
with
Vul
can
Appl
icat
ion/
Gra
nt-
$
-$
-
$
-$
Se
e Vu
lcan
App
licat
ion
Budg
etC
olum
bus
Partn
ersh
ip fo
r EAV
veh
icle
s an
d in
frast
ruct
ure
-$
-
$
-$
-
$
Use
d to
con
vert
fleet
s to
EAV
s an
d in
stal
l cha
rgin
g st
atio
ns a
nd a
ssoc
iate
d la
bor.
BUDGET APPLICATION | July 29, 2016 | Solicitation No.: DTFH6116RA00002 14
Task
Num
ber
Tota
l Lab
orCi
ty L
abor
Subc
ontra
ctor
La
bor
Oth
er D
irect
Co
sts
Cost
Sha
reNo
tes/
Com
men
ts
Fede
ral C
osts
Tota
l4.
Pro
jects
wit
hin
th
e D
istr
icts
(Im
ple
men
tati
on
)3,
825,
051
$
40
0,77
8$
3,42
4,27
3$
5,69
7,37
3$
3,00
0,00
0$
12,5
22,4
24$
4.1
Resi
dent
ial D
istri
ct1,
177,
259
$
14
1,12
7$
1,03
6,13
2$
1,56
2,37
3$
-$
2,73
9,63
2$
4.1.
1 CM
AX57
8,13
4$
59,1
13$
519,
020
$
1,
377,
373
$
-
$
1,
955,
507
$
C
once
pt o
f Ope
ratio
ns (C
onO
ps)
$244
,451
24,4
45$
22
0,00
6$
-
$
244,
451
$
Syst
em R
equi
rem
ents
Spe
cific
atio
n (S
yRS)
$130
,006
13,0
01$
11
7,00
6$
-
$
130,
006
$
Inte
rface
Con
trol D
ocum
ent (
ICD
)$8
6,67
18,
667
$
78,0
04$
-
$
86,6
71$
Sy
stem
Des
ign
Doc
umen
t (SD
D)
$72,
226
7,22
3$
65
,003
$
-$
72
,226
$
Test
Pla
n (T
P)$1
4,44
51,
445
$
13,0
01$
-
$
14,4
45$
Pr
ocur
emen
t$1
,445
1,44
5$
-
$
-$
1,
445
$
EV C
harg
ing
-$
-
$
360,
000
$
-$
36
0,00
0$
As
sum
es 6
cha
rgin
g st
atio
ns a
t $60
k in
stal
led
each
(alo
ng C
leve
land
Ave
)Te
st$1
4,44
51,
445
$
13,0
01$
-
$
14,4
45$
O
pera
te a
nd M
aint
ain
$14,
445
1,44
5$
13
,001
$
-$
14
,445
$
Mob
ileye
Uni
ts-
$
-$
1,
017,
373
$
-$
1,
017,
373
$
Mob
ileye
pro
vidi
ng 3
00, p
urch
asin
g 51
@ $
6,00
0. I
nsta
llatio
n co
sts
are
$200
0 ea
ch b
us
quot
ed b
y M
obile
ye.
4.1.
2 Sm
art C
orrid
or59
9,12
6$
82,0
14$
517,
112
$
18
5,00
0$
-$
784,
126
$
C
once
pt o
f Ope
ratio
ns (C
onO
ps)
$193
,893
19,3
89$
17
4,50
4$
-
$
193,
893
$
Syst
em R
equi
rem
ents
Spe
cific
atio
n (S
yRS)
$61,
113
6,11
1$
55
,002
$
-$
61
,113
$
Inte
rface
Con
trol D
ocum
ent (
ICD
)$2
8,89
02,
889
$
26,0
01$
-
$
28,8
90$
Sy
stem
Des
ign
Doc
umen
t (SD
D)
$114
,445
11,4
45$
10
3,00
1$
-
$
114,
445
$
Test
Pla
n (T
P)$1
,445
144
$
1,30
0$
-
$
1,44
5$
Pr
ocur
emen
t$1
,445
1,44
5$
-
$
-$
1,
445
$
Ope
rate
and
Mai
ntai
n$7
,223
7,22
3$
-
$
-$
7,
223
$
Con
cept
of O
pera
tions
(Con
Ops
)$5
2,00
25,
200
$
46,8
02$
-
$
52,0
02$
Sy
stem
Req
uire
men
ts S
peci
ficat
ion
(SyR
S)$1
4,44
51,
445
$
13,0
01$
-
$
14,4
45$
In
terfa
ce C
ontro
l Doc
umen
t (IC
D)
$14,
445
1,44
5$
13
,001
$
-$
14
,445
$
Syst
em D
esig
n D
ocum
ent (
SDD
)$5
9,44
55,
945
$
53,5
01$
-
$
59,4
45$
Te
st P
lan
(TP)
$34,
445
3,44
5$
31
,001
$
-$
34
,445
$
Proc
urem
ent
$1,4
451,
445
$
-$
-
$
1,44
5$
D
SRC
Ped
al A
ssis
t Bik
es-
$
-$
18
5,00
0$
-
$
185,
000
$
Assu
me
50 b
ikes
@34
00 w
ith 5
0 D
SRC
@ 3
00O
pera
te a
nd M
aint
ain
$14,
445
14,4
45$
-
$
-$
14
,445
$
4.2
Com
mer
cial
Dis
trict
875,
375
$
69,4
09$
80
5,96
6$
50
,000
$
3,00
0,00
0$
3,
925,
375
$
7/29
upd
ate:
Ant
icip
ated
In-k
ind
cont
ribut
ion
of $
5,00
0,00
0 fro
m C
olum
bus
Partn
ersh
ip fo
r H
ardw
are
and
Equi
pmen
t.4.
2.1
Auto
nom
ous
Vehi
cles
875,
375
$
69
,409
$
80
5,96
6$
50,0
00$
3,00
0,00
0$
3,92
5,37
5$
Con
cept
of O
pera
tions
(Con
Ops
)$1
80,5
6418
,056
$
162,
508
$
-$
18
0,56
4$
Sy
stem
Req
uire
men
ts S
peci
ficat
ion
(SyR
S)$1
58,8
9615
,890
$
143,
007
$
-$
15
8,89
6$
In
terfa
ce C
ontro
l Doc
umen
t (IC
D)
$115
,561
11,5
56$
10
4,00
5$
-
$
115,
561
$
Syst
em D
esig
n D
ocum
ent (
SDD
)$1
08,3
3810
,834
$
97,5
05$
-
$
108,
338
$
Test
Pla
n (T
P)$7
2,22
67,
223
$
65,0
03$
-
$
72,2
26$
Pr
ocur
emen
t$1
,445
1,44
5$
-
$
-$
1,
445
$
7/29
upd
ate:
OD
C o
f $0
due
to a
ntic
ipat
ed c
ontri
butio
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six
EAV
s @
250
,000
eac
h fu
nded
by
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ind
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by
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ate
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71
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-$
72
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loy
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8$
92
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893
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dway
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ifica
tions
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uton
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st
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113
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36
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7/29
upd
ate:
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C o
f $0
due
to a
ntic
ipat
ed c
ontri
butio
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$5M
from
Col
umbu
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rtner
ship
to c
ondu
ct A
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stin
g at
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nspo
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ter t
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rate
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86
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rtner
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ehic
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ctur
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pdat
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ntic
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gist
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108,
772
$
97
4,61
3$
3,82
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-$
4,90
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uck
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ng46
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13$
418,
475
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2,
840,
000
$
-
$
3,
303,
689
$
C
once
pt o
f Ope
ratio
ns (C
onO
ps)
$144
,451
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6$
-
$
144,
451
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Syst
em R
equi
rem
ents
Spe
cific
atio
n (S
yRS)
$108
,338
10,8
34$
97
,505
$
-$
10
8,33
8$
In
terfa
ce C
ontro
l Doc
umen
t (IC
D)
$72,
226
7,22
3$
65
,003
$
-$
72
,226
$
Syst
em D
esig
n D
ocum
ent (
SDD
)$7
2,22
67,
223
$
65,0
03$
-
$
72,2
26$
Te
st P
lan
(TP)
$36,
113
3,61
1$
32
,502
$
-$
36
,113
$
Proc
urem
ent
$1,4
451,
445
$
-$
-
$
1,44
5$
Tr
acto
rs to
Equ
ip w
ith P
elot
on S
yste
m-
$
-$
2,
540,
000
$
-$
2,
540,
000
$
10 tr
acto
rs @
254,
000
each
bas
ed u
pon
MSR
P.
Dev
elop
$1
4,44
543
3$
14
,012
$
-$
14
,445
$
Incl
udes
in-k
ind
inst
alla
tion
serv
ices
from
Pel
oton
.D
etai
led
Rou
te M
aps
-$
-
$
300,
000
$
-$
30
0,00
0$
Ba
sed
upon
pur
chas
ing
HER
E m
aps.
Ope
rate
and
Mai
ntai
n$1
4,44
5-
$
14,4
45$
-
$
14,4
45$
4.
3.2
Asse
t Inv
ento
ry D
evel
opm
ent a
nd R
efre
sh30
9,12
6$
31,7
79$
277,
346
$
48
5,00
0$
-$
794,
126
$
C
once
pt o
f Ope
ratio
ns (C
onO
ps)
$115
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11,5
56$
10
4,00
5$
-
$
115,
561
$
Syst
em R
equi
rem
ents
Spe
cific
atio
n (S
yRS)
$93,
893
9,38
9$
84
,504
$
-$
93
,893
$
Inte
rface
Con
trol D
ocum
ent (
ICD
)$3
6,11
33,
611
$
32,5
02$
-
$
36,1
13$
Sy
stem
Des
ign
Doc
umen
t (SD
D)
$43,
335
4,33
4$
39
,002
$
-$
43
,335
$
Test
Pla
n (T
P)$7
,223
722
$
6,50
0$
-
$
7,22
3$
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ocur
emen
t$1
,445
1,44
5$
-
$
-$
1,
445
$
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k R
outin
g Ap
plic
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n-
$
-$
35
0,00
0$
-
$
350,
000
$
Quo
te fr
om T
SPS
Dev
elop
$2
,889
289
$
2,60
0$
-
$
2,88
9$
As
set I
nven
tory
Dev
elop
men
t and
Ref
resh
-$
-
$
50,0
00$
-
$
50,0
00$
La
bor f
or p
hysi
cal i
nven
tory
Test
$2,8
8914
4$
2,
745
$
-$
2,
889
$
Dep
loy
$2,8
89-
$
2,88
9$
-
$
2,88
9$
O
pera
te a
nd M
aint
ain
$2,8
8928
9$
2,
600
$
85,0
00$
-
$
87,8
89$
M
oove
l or o
ther
s to
mai
ntai
n4.
3.3
Long
Hau
l Tru
ck P
arki
ng31
0,57
0$
31,7
79$
278,
791
$
50
0,00
0$
-$
810,
570
$
C
once
pt o
f Ope
ratio
ns (C
onO
ps)
$115
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11,5
56$
10
4,00
5$
-
$
115,
561
$
Syst
em R
equi
rem
ents
Spe
cific
atio
n (S
yRS)
$72,
226
7,22
3$
65
,003
$
-$
72
,226
$
Inte
rface
Con
trol D
ocum
ent (
ICD
)$6
5,00
36,
500
$
58,5
03$
-
$
65,0
03$
BUDGET APPLICATION | July 29, 2016 | Solicitation No.: DTFH6116RA00002 15
Task
Num
ber
Tota
l Lab
orCi
ty L
abor
Subc
ontra
ctor
La
bor
Oth
er D
irect
Co
sts
Cost
Sha
reNo
tes/
Com
men
ts
Fede
ral C
osts
Tota
lSy
stem
Des
ign
Doc
umen
t (SD
D)
$36,
113
3,61
1$
32
,502
$
-$
36
,113
$
Test
Pla
n (T
P)$1
4,44
51,
445
$
13,0
01$
-
$
14,4
45$
Pr
ocur
emen
t$1
,445
1,44
5$
-
$
-$
1,
445
$
Long
Hau
l Tru
ck P
arki
ng A
pplic
atio
n-
$
-$
35
0,00
0$
-
$
350,
000
$
Base
d up
on q
uote
from
TSP
SD
evel
op
$2,8
89-
$
2,88
9$
-
$
2,88
9$
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eplo
y$1
,445
-$
1,
445
$
-$
1,
445
$
Ope
rate
and
Mai
ntai
n$1
,445
-$
1,
445
$
150,
000
$
-$
15
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5$
As
sum
e TS
PS to
mai
ntai
n4.
4 Do
wnt
own
Dist
rict
689,
033
$
81
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$
60
7,56
2$
260,
000
$
-
$
94
9,03
3$
4.4.
1 Ev
ent P
arki
ng19
0,67
6$
20,2
23$
170,
452
$
16
0,00
0$
-$
350,
676
$
C
once
pt o
f Ope
ratio
ns (C
onO
ps)
$115
,561
11,5
56$
10
4,00
5$
-
$
115,
561
$
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em R
equi
rem
ents
Spe
cific
atio
n (S
yRS)
$28,
890
2,88
9$
26
,001
$
-$
28
,890
$
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rface
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trol D
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ent (
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1,66
82,
167
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$
21,6
68$
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stem
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ign
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umen
t (SD
D)
$14,
445
1,44
5$
13
,001
$
-$
14
,445
$
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Pla
n (T
P)$7
,223
722
$
6,50
0$
-
$
7,22
3$
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ocur
emen
t$1
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5$
-
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-$
1,
445
$
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ing
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lity
and
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ting
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-$
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100,
000
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-$
10
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0$
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sed
upon
quo
te fr
om E
xper
ienc
e C
olum
bus.
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rkin
g Av
aila
bilit
y an
d R
outin
g So
ftwar
e-
$
-$
10
,000
$
-$
10
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$
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rate
and
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ntai
n$1
,445
-$
1,
445
$
50,0
00$
-
$
51,4
45$
4.
1.2
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ery
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ing
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s22
5,34
4$
25,1
35$
200,
209
$
10
0,00
0$
-$
325,
344
$
C
once
pt o
f Ope
ratio
ns (C
onO
ps)
$108
,338
10,8
34$
97
,505
$
-$
10
8,33
8$
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stem
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uire
men
ts S
peci
ficat
ion
(SyR
S)$8
6,67
18,
667
$
78,0
04$
-
$
86,6
71$
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terfa
ce C
ontro
l Doc
umen
t (IC
D)
$13,
001
1,30
0$
11
,701
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-$
13
,001
$
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em D
esig
n D
ocum
ent (
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)$1
4,44
51,
445
$
13,0
01$
-
$
14,4
45$
Pr
ocur
emen
t$1
,445
1,44
5$
-
$
-$
1,
445
$
Park
ing
Avai
labi
lity
and
Rou
ting
Softw
are
-$
-
$
50,0
00$
-
$
50,0
00$
O
pera
te a
nd M
aint
ain
$1,4
451,
445
$
-$
50
,000
$
-$
51
,445
$
4.1.
3 Pe
rmit
Park
ing
Man
agem
ent
273,
013
$
36
,113
$
23
6,90
0$
-$
-$
273,
013
$
C
once
pt o
f Ope
ratio
ns (C
onO
ps)
$108
,338
10,8
34$
97
,505
$
-$
10
8,33
8$
Sy
stem
Req
uire
men
ts S
peci
ficat
ion
(SyR
S)$5
7,78
15,
778
$
52,0
02$
-
$
57,7
81$
In
terfa
ce C
ontro
l Doc
umen
t (IC
D)
$50,
558
5,05
6$
45
,502
$
-$
50
,558
$
Syst
em D
esig
n D
ocum
ent (
SDD
)$1
4,44
51,
445
$
13,0
01$
-
$
14,4
45$
Te
st P
lan
(TP)
$21,
668
2,16
7$
19
,501
$
-$
21
,668
$
Proc
urem
ent
$1,4
451,
445
$
-$
-
$
1,44
5$
R
FID
Win
dow
Stic
kers
bei
ng p
rovi
ded
by N
XP.
Dev
elop
$1
,445
722
$
722
$
-$
1,
445
$
Dep
loy
$1,4
4572
2$
72
2$
-
$
1,44
5$
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st$1
,445
722
$
722
$
-$
1,
445
$
Ope
rate
and
Mai
ntai
n$1
4,44
57,
223
$
7,22
3$
-
$
14,4
45$
$
16,6
85,1
27
$ 3,
372,
618
$
13,3
12,4
80
$ 23
,314
,873
$
19,0
00,0
00
$ 58
,999
,971
Budg
et S
umm
ary
Tota
l P
erce
nt o
f Tot
al
Gra
nd T
otal
Col
umbu
s Ci
ty E
stim
ated
Bud
get
58,9
99,9
71$
Tota
l Fed
eral
Cos
t40
,000
,000
$
67.8
%To
tal I
n-Ki
nd C
ontri
butio
ns19
,000
,000
$
32.2
%In
-Kin
d C
ash
Con
tribu
tions
(Non
-U.S
. DO
T Pa
rtner
s)9,
000,
000
$
15.3
%In
-Kin
d Pr
ogra
m C
ontri
butio
ns (N
on-U
.S. D
OT
Partn
ers)
3,00
0,00
0$
5.
1%In
-Kin
d M
ater
ial C
ontri
butio
ns (N
on-U
.S. D
OT
Partn
ers)
7,00
0,00
0$
11
.9%
In-K
ind
Res
earc
h C
ontri
butio
ns (N
on-U
.S. D
OT
Partn
ers)
-$
0.
0%
Deta
ils o
f Fed
eral
and
In-K
ind
Allo
catio
nsCo
st It
emRe
fere
nce
Cell
Tota
l U.S
. DO
T Aw
ard
40,0
00,0
00$
OD
C E
stim
ates
23,3
14,8
73$
To
tal L
abor
16,6
85,1
27$
In-K
ind
Cash
Con
tribu
tions
(Non
-U.S
. DO
T Pa
rtner
s)9,
000,
000
$
C
ity o
f Col
umbu
s8,
000,
000
$
E33,
E34
Fran
klin
Cou
nty
1,00
0,00
0$
E8
3, E
92, E
95
In-K
ind
Prog
ram
Con
tribu
tions
(Non
-U.S
. DO
T Pa
rtner
s)3,
000,
000
$
Fr
ankl
in C
ount
y3,
000,
000
$
F165
In-K
ind
Mat
eria
l Con
tribu
tions
(Non
-U.S
. DO
T Pa
rtner
s)7,
000,
000
$
O
hio
Dep
artm
ent o
f Tra
nspo
rtatio
n7,
000,
000
$
F88
In-K
ind
Rese
arch
Con
tribu
tions
(Non
-U.S
. DO
T Pa
rtner
s)-
$
Incl
uded
in A
uton
omou
s Ve
hicl
es (C
omm
erci
al)
Incl
uded
in ID
E (E
nabl
ing
Tech
nolo
gy)'
Man
agem
ent R
eser
ve In
clud
ed in
Pro
gram
Man
agem
ent(
50%
);50
%fo
r Sus
tain
men
tIn
clud
ed in
IDE
(Ena
blin
g Te
chno
logy
)
Note
s
BUDGET APPLICATION | July 29, 2016 | Solicitation No.: DTFH6116RA00002 16
Organizational Information
BUDGET APPLICATION | July 29, 2016 | Solicitation No.: DTFH6116RA00002 17
ORGANIZATIONAL INFORMATION QUESTIONS AND ANSWERS NOTICE OF FUNDING OPPORTUNITY NUMBER DTFH6116RA00002
BEYOND TRAFFIC: THE SMART CITY CHALLENGE – PHASE 2 CITY OF COLUMBUS APPLICATION
The following is the Organizational Information requested on pages 66 - 68 of the Notice of Funding Opportunity for Beyond Traffic: The Smart City Challenge – Phase 2.
1. Identify any exceptions to the anticipated award terms and conditions as contained inSection F, Federal Award Administration Information.
Answer: No exceptions are taken to the anticipated award terms and conditions.
2. Identify any preexisting intellectual property that you anticipate using during awardperformance, and your position on its data rights during and after the award period ofperformance.
Answer: The City does not have preexisting intellectual property that they anticipateusing during award performance. The solutions to be deployed are anticipated to useopen architecture and open API’s that are transferable within the region and to othermunicipalities across the US.
3. The use of a Dun and Bradstreet (D&B) Data Universal Numbering System (DUNS)number is required on all applications for Federal grants or cooperative agreements.Please provide your organization’s DUNS number in your budget application.
Answer: This will be provided on the application. It is 6096795480000.
4. A statement to indicate whether your organization has previously completed an A-133Single Audit and, if so, the date that the last A-133 Single Audit was completed.
Answer: The most recent A-133 Single Audit was for Fiscal Year 2014 ending12/31/14. The opinion letter is dated 3/24/15.
5. A statement regarding Conflicts of Interest. The Applicant must disclose in writing anyactual or potential personal or organizational conflict of interest in its application thatdescribes in a concise manner all past, present or planned organizational, contractualor other interest(s), which may affect the Applicants' ability to perform the proposedproject in an impartial and objective manner. Actual or potential conflicts of interestmay include but are not limited to any past, present or planned contractual, financial,or other relationships, obligations, commitments or responsibilities, which may biasthe Applicant or affect the Applicant’s ability to perform the agreement in an impartialand objective manner. The Agreement Officer (AO) will review the statement(s) andmay require additional relevant information from the Applicant. All such information,and any other relevant information known to DOT, will be used to determine whetheran award to the Applicant may create an actual or potential conflict of interest. If anysuch conflict of interest is found to exist, the AO may (a) disqualify the Applicant, or(b) determine that it is otherwise in the best interest of the United States to contract
BUDGET APPLICATION | July 29, 2016 | Solicitation No.: DTFH6116RA00002 18
ORGANIZATIONAL INFORMATION QUESTIONS AND ANSWERS NOTICE OF FUNDING OPPORTUNITY NUMBER DTFH6116RA00002
BEYOND TRAFFIC: THE SMART CITY CHALLENGE – PHASE 2 CITY OF COLUMBUS APPLICATION
with the Applicant and include appropriate provisions to mitigate or avoid such conflict in the agreement pursuant to 2 CFR 200.112.
Answer: There are no actual or potential conflict of interest issues that we are aware of. The City receives Federal Highway funds from grants and other sources on a yearly basis with no known issues.
6. A statement to indicate whether a Federal or State organization has audited orreviewed the Applicant’s accounting system, purchasing system, and/or propertycontrol system. If such systems have been reviewed, provide summary informationof the audit/review results to include as applicable summary letter or agreement, dateof audit/review, Federal or State point of contact for such review.
Answer: This audit is performed by Plante Moran as part of a three party arrangementwith the Auditor of the State of Ohio. This audit is incorporated into our general auditopinion and a separate report on these systems is not issued. The last audit reportavailable is for Fiscal Year 2014 ending 12/31/14. The opinion letter is dated 3/24/15.
7. Terminated Contracts - List any contract/agreement that was terminated forconvenience against the Applicant within the past 3 years, and anycontract/agreement that was terminated for default within the past 5 years. Brieflyexplain the circumstances in each instance.
Answer: We are not aware of any of our contracts being terminated for convenienceor default by the Government within these time periods.
8. Describe how your organization will obtain the necessary resources to fund and fulfillthe proposed cost share, if applicable.
Answer: The City of Columbus will contribute $8M from its capital fund and $2.5Mfrom the operating fund. The City of Columbus will establish a Smart Columbus non-profit that will collect and distribute the additional resources needed to fund and helpsustain the Smart Columbus Program. Monies being contributed by other partnersincluding the Greater Columbus Art Council, The Columbus Partnership, and otherswill be collected based on commitments made in the attached Letters of Commitmentfrom Partners.
9. The Applicant is directed to review Title 2 CFR §170 (http://www.ecfr.gov/cgi-bin/text-idx?c=ecfr&tpl=/ecfrbrowse/Title02/2cfr170_main_02.tpl) dated September 14, 2010,and Appendix A thereto, and acknowledge in its application that it understands therequirement, has the necessary processes and systems in place, and is prepared tofully comply with the reporting described in the term if it receives funding resulting fromthis Notice. The text of Appendix A will be incorporated in the award document as a
BUDGET APPLICATION | July 29, 2016 | Solicitation No.: DTFH6116RA00002 19
ORGANIZATIONAL INFORMATION QUESTIONS AND ANSWERS NOTICE OF FUNDING OPPORTUNITY NUMBER DTFH6116RA00002
BEYOND TRAFFIC: THE SMART CITY CHALLENGE – PHASE 2 CITY OF COLUMBUS APPLICATION
General Term and Condition as referenced under this Notice’s Section F, Federal Award Administration Information.
Answer: The above referenced material was read, the requirement is understood, the necessary processes and systems are in place, and we are prepared to fully comply with the reporting described in the term if funding results from this Notice.
10. Disclose any violations of Federal criminal law involving fraud, bribery, or gratuityviolations. Failure to make required disclosures can result in any of the remediesdescribed in 2 CFR 200.338 entitled Remedies for Noncompliance, includingsuspension or debarment. (See also 2 CFR Part 180 and 31 U.S.C. 3321).
Answer: We are not aware of any such violations and do not believe we have any.We apply for and receive Federal funds on a yearly basis for a variety of programsand this has not been an issue.
11. A statement to acknowledge receipt and acceptance of any Notice of FundingOpportunity (NOFO) Amendments issued by USDOT.
Answer: The applicant hereby acknowledges receipt and acceptance of the NOFOamendments issued by USDOT.
BUDGET APPLICATION | July 29, 2016 | Solicitation No.: DTFH6116RA00002 20
BUDGET NOTES NOTICE OF FUNDING OPPORTUNITY NUMBER
DTFH6116RA00002 BEYOND TRAFFIC: THE SMART CITY CHALLENGE – PHASE 2 CITY OF COLUMBUS APPLICATION
BUDGET Notes: Include a narrative or list of bullets (ie, not a column within the big spreadsheet) that provides important Budget Notes: Include narrative text/bullets to document support/explanation for:
1. State/Explain in general how Other Direct Costs (ODCs) were estimated.
When possible, ODCs were estimated based on verbal quotes from vendors to theapplication writing team. In cases where a quote was not possible within thetimeframe of the application process, the approximate cost was estimated based uponpast experience with similar projects.
2. State/Explain in general how subcontractor labor was estimated.
Subcontractor labor was estimated by blending approximate rates from multiple firmsfor the labor categories of program/project manager, senior engineer, mid-levelengineer, junior engineer, and administrative support. An estimated level of effort foreach labor category was then applied to program management, each of the enablingtechnologies, and projects within each of the four districts.
3. State/Explain that Columbus will procure equipment / ODCs, and procuresubcontractors, following its procurement code (provide link)
Chapter 329 of Columbus City Code governs procurement of goods and services bythe City. The entire code section can be found at this address:https://www.municode.com/library/oh/columbus/codes/code_of_ordinances?nodeId=TIT3FITACO_CH329PRGOSEALPR
4. State/Explain estimated City staff Level of Effort for the award (yearly or for entire 4year period of performance) in hours or in percent of time. A table to show roughly citylevel of effort for the agreement.
Refer to updated Columbus Labor Rates tab in spreadsheet attached to revisedBudget Application dated July 29, 2016.
5. State/Explain that no City Overhead will be applied.
The City has elected to not bill indirect City labor rates to the Federal share, whichexplains the reduction in the fringe multiplier; Columbus will only bill salary + benefitsto the Federal share.
6. State/Explain City Fringe rates, burdens consist of Insurance amounts plus a fringerate. Has that fringe rate been audited and if so by whom / provide support?
BUDGET APPLICATION | July 29, 2016 | Solicitation No.: DTFH6116RA00002 21
BUDGET NOTES NOTICE OF FUNDING OPPORTUNITY NUMBER
DTFH6116RA00002 BEYOND TRAFFIC: THE SMART CITY CHALLENGE – PHASE 2 CITY OF COLUMBUS APPLICATION
The City’s Fringe Rate has not been audited for federal funding purposes; however, the City’s insurance costs are based on actual 2016 budgeted insurance funding rates developed based on prior year actual costs. In addition, the City’s fringe rates include employee contribution rates for Ohio Public Employee Retirement System, Ohio Bureau of Worker’s Compensation and Medicare. The Fringe Rates and Insurance Rate are disclosed in the Columbus Labor Rates tab in the spreadsheet attached to revised Budget Application dated July 29, 2016.
7. State/Explain Cost Share;
A. City Cost Share of $8M is not currently pinned to a cost element but available forODCs/anticipated for capital expenses/purchases, and held under ProgramManagement to be used as needed.
The City has allocated $8M in cost share for the program management task, whichis itemized as follows: quality control/quality assurance oversight ($800,000), safetyoversight ($400,000), and data security oversight ($1,000,000), a managementreserve for contingency and expansion ($4,000,000), and a sustainment fund($1,800,000).
B. Ohio DOT cost share $7M in data services per Ohio DOT letter
See attached letter in the next section.
C. Franklin County cost share of $4M per their letter
See attached letter in the next section.
Letters of Commitment
BUDGET APPLICATION | July 29, 2016 | Solicitation No.: DTFH6116RA00002 22
BUDGET APPLICATION | July 29, 2016 | Solicitation No.: DTFH6116RA00002 23
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