BER in SA with Oracle Primavera Delivered successfully

to show how Primavera was used in South Australia to deliver the Building Education Revolution (BER)

for school building projects.Tim Readman – Tim Readman Planning Services

BER in SA • The Nation Building – Economic Stimulus Plan released on

3 February 2009 • The Building the Education Revolution (BER) program • Department for Transport Energy and Infrastructure (DTEI)

Building Management is managing the procurement process on behalf of the State Coordinator-General and the Department of Education and Children’s Services (DECS)

• Master Builders Association

Implementation of BER SA• Delivery DTEI direct to the builders• No Managing contractors• Minimal administration costs• Builder responsible from design to delivery• Cost Auditors (QS)• Program - tight timeframe• Transparency

BER in SA DTEI

Judi Carr - Executive Director, Building Management, Derek Cruickshank - Principal Project manager

Budget for schools• School budget $250,000 to $3m each• Construction Design, demolition, construction Fit

out - 88.5% • Building contingency 7%• FF & E - School Equipment 2.75%• Insurance 0.25%• Planning & report DECS/DETI 1.5%

Standardisation

Standard & non Standard

Flow Chart of procurement

Contractor School Allocation• Contractors pre qualified• Contractors applied for cluster schools • Builders allocated schools• Contractor/DTEI delivery deadlines• No big profits

Smallest to largest

Programme delivery• Responsible for the schedule for every school • Every school a project• Standard project schedule for each design• Schedule adapted for each school• Construction periods generous to suit large to

small contractors

Standard Schedule per Design

Key Milestones• Submit bid • Contract Award • Submit design, fixed price and fixed date for practical

completion • Submit final design scope, fixed price & completion date • Refurbishment price agreed • Start work• Date for Practical Completion

Planners Key Deliverables• Review school project scope• Select the schedule for each project school• Put the key milestones into each contract

document• Print, and load schedule to the folderSimple ? Yes - Flexible - No!600 projects! Must be a better way.

A better way• Primavera P6 Multiproject solution

Simple Schedules - MSP look-a-likes

Each standard & non stand school project

Detailed construction schedule to determine reasonable ‘construction period’

Detailed milestones , what would be monitored? Inspection dates?

Programme development for school projects

• Build a template for every eventuality• Difficult to insert requirements later• Activity Codes• Cash flow – cost curves• Labour allocation• Ruled out methodology manager• Robust structure • Baselines

Activity codes,, cost allocation for construction/refurbishment

Cash flows? Labour Resources?

Per School

Per round, and overall

Project Codes import via SDK

Project Coding Options

Sorting into standard & non standard projects

Develop a separate schedule per school for inclusion in tender documents

• Understand school requirements• Select template school, copy paste template to

school round• Amend project coding• Amend funding amounts• Assess special requirements• PDF to contract documents• Be flexible for change

Schedule Scopes

Refurbish all classroom spaces Project is 1 of 2 for school. Existing library to current standards. Refurbishment of learning area facilities supported as optimum outcome for school. Refurbishment is supported by DECS as the best option for this school with funding available, DEEWR Guidelines and space available Classrooms refurbishment focuses on bringing this facility up to 21st Century learning standards. DECS will provide schools & architects a standard refurbishment scope of work.

Demonstration• To P6 school selection• Project level• Activity Screen

Implementation• Individual schedule to contract documents• Coded Milestones from schedule into contract documents• Programme questions from contractors to meet deadlines• Adjusting or not adjusting contract periods• Federal government deadlines for each round• Upfront expenditure to mobilise

Monitoring • Progress measurement by cash flow• School Principals verify progress by contractors• Payment made on progress of works• Reduced scope for TRPS, but ability to adapt• Database export o the DTEI data base using

reports CSV

Open ReportsConfigure to export data

Export to excel the data. Filter and run

• Group & sort• Filter for milestones

Data Export CSV into BPIMS by IT

BPIMs used for delivery integrated Primavera via excel to database

Open website communications to all

Successful projects http://dtei.sa.gov.au/coordinator_general/completed_project_summaries_2#c

Success• Key Milestones into contract documents• Project Schedules to each contractor• Adaptable to change• Satisfaction

BER in SA with Oracle Primavera Delivered successfully

• Questions

Completed Project Summaries - Department for Transport, Energy and Infrastructure (DTEI)