SK Taman Seri Saujana,Kuantan,Pahang

Minutes of School Development Committee

The first committee meeting of School Development Committee was held on 15th November 2011, Tuesday at 2:30 p.m. at staff room.

Present :

1. Melor @ Fatihah binti Hamzah ( Chairperson )

2. Sofiah binti Hashim ( Committee Members )

3. NurHuda binti Azman ( Treasurer )

4. Norfasiha binti Sahlan ( Committee Members )

5. Nur Syuhaida binti Abd Aziz ( Committee Members )

6. Azimah binti Ahmed ( Committee Members )

7. Nazirah binti Kamaruldin ( Secretary )

NuAgenda

1.0Chairpersons Welcome1.1 The Chairperson welcomed and thanked to everyone who attended the second meeting of School Development Committee. Action:Chairperson

2.0Apologies for Absence

2.1 The Chairperson asked to confirm for any absence today and the replied was everybody attended the meeting. Action:Chairperson

3.0Matters Arrising3.1 Mdm Nazirah asked about the due date of submission of 3Ks

programme paper work. Chairperson confirmed it must be after next

weeks.

3.2 Mdm Nazirah told that she will invite contractor for site visit before

they give quotation about the grass for school field.

4.0Approval minutes of the Previous Meeting 4.1 Mdm Sofiah asked about the progress of the planned trip to SK

Hamzah, Machang and secretary confirmed that the date of the

trip already decided to be on 10th December 2011 and already sent

out the permission letter to PPD and District Police Station. 4.2 Mdm Huda asked about the permission letter from SK Hamzah,

Machang and secretary confirmed that we already get permission

letter from the school. 4.3 Chairperson hope that everybody will enjoy the study trip and will gain

knowledge to bring back to school and will implement it.

4.4 Mdm Syuhaida confirmed the be passed as true records.

Action :Chairperson

5.0Special Business 5.1 3Ks Programme report of each commitee 5.1.1 Committee of Science Labs and Art Room Madam Fasiha proposed that her committee proposed to put tiles in

schools lab and agreed by Madam Azimah. The reason gave was

sometimes the students looks like not comfortable with the condition.

Madam Fasiha also proposed to install air-condition and LCD projector at

the Science Lab but the idea to install air-condition rejected by secretary.

Madam Fasiha informed that her committee already established schedule

for maintenance of fire extinguisher.

Madam Fasiha reported about Art Room that her committee suggested to

build more sink to facilitate the students, adding art equipment rack,

change the soft board to display students work, adding chair for students,

provide art room rules board and change the mural. Madam Huda

suggested to use magnetic board rather than soft board because it long lasting and Madam Fasiha replied the question by Madam Sofiah about mural that her committee members will draw the mural. Chairperson confirmed that everybody agreed with all the suggestion about art room and moved to next committee. 5.1.2 Committee of Staff and Meeting Room

Madam Syuhaida and her committee suggested to install air-conditioner to make sure the room conducive to staff and change the flowers because they already dusty and dirty. For the safety, the committee was proposed to change all the old chairs and tables, to provide first aid and change the fire extinguisher outside the staffroom. They also proposed to change the curtain in the staffroom, put a table in the pantry and rack for newspapers and magazines. Some proposal was presented by Madam Syuhaida for meeting room; change new curtain and add some interiors. For table, they proposed to put skirting and wall clock.

Chairperson agreed with the proposal and moved to next committee.

5.1.3 Committee of Hall and Canteen

Madam Azimah proposed to put LCD screen and curtain at the hall and Madam Huda suggested that it is better to install permanent LCD screen. Besides that, they suggested to decorate the hall with flower and plants, organization chart of the school, picture of previous prime minister and motivation words. The hall will be locked to prevent thief.For the canteen, they will provide appropriate space and container for students to put plates and glasses. Other proposal was to put attractive learning materials on the table. They also suggest that the canteen management should display a list of menu and the prices and must be seen easily by students and teachers. 5.1.4 Committee of of library and workshopsMadam Huda proposed to install air-condition in the library and she has to observe the price of air-cond. Other than that, she also proposed to replace all the broken chairs and tables and will keep it in store after repaired by the school workers. The committee also will label the rack according to the types of books. They also proposed to buy more tools. 5.1.5 Committee of resource and guest roomMadam Sofiah proposed to refurbish the BBB room by providing 5 books shelf and put label on each of the shelves. The movement of of materials and teaching aids should be recorded in the logs book. For the safety, they proposed to display the rules. For the guest room, they agreed to put sofa. They also will put flower and decorative pictures. For the safety, they proposed to put fire extinguisher. 5.1.6 Committee of school field and store

Madam Nazirah proposed to upgrade drainage system in the school field. She also proposed to install the grass on the field. For the store, her committee already planned the duty for cleanliness. Each class with responsible to clean the store. For the equipments, they will put label on each of the equipment. They also will replace the Rules Board which already faded. Safety purpose, they will add one more fire extinguisher. Action : Chairperson

5.0Any Other Bussiness 5.1 Each committee should submit the paper work next two weeks.Action : Head of committee 5.2 Madam Nazirah will invite contractor to do site visit before they proposed the budget for grass. 5.3 Each committee should proposed three quotation for each commercial proposal.Action : Head of committee

6.0Date of Next Meeting

6.1 The next meeting will be held on 15th December 2011.

7.0Close

7.1 The Chairperson thanked everyone for their participation in the

meting and adjourned the meeting at 5:00 p.m.

Recorded By :

Nazirah--------------------------------

(Nazirah binti Kamaruldin)

Secretary of School Development CommitteeSK Taman Seri Saujana,Kuantan,Pahang3rd Dec 2011Verified By :

MelorFatihah-----------------------------------

(Melor @ Fatihah Hamzah)

Chairperson of School Development Committee

SK Taman Seri Saujana,Kuantan,Pahang3rd Dec 2011