be home for tea nahfs 2015
TRANSCRIPT
www.markbutcherassociates.co.uk
Good Afternoon
AKA: How to Change the World, Stay Sane and Always Be Home For Tea
Time Management
Time Management IS IMPOSSIBLE…
Time Management IS IMPOSSIBLE…
Behaviour management IS NOT!
4 key issues
Choose the right time to do it
Choose the right thing to do
ManagingYourself
Time management techniques
The reading pile
4 ways to deal with paper
1. Act on it
2. Pass it on
3. File it
4. Discard it
The Bin Not the Bin
Meeting Stress
Meeting Stress
Meeting Characteristic Bothered a lot (%)
Drifted off subject
Poor preparation
Questionable effectiveness
Lack of listening
Too much talking
Length
Lack of participation
83
77
74
68
62
60
51
Clear Objectives
Must you be there?
Are your priorities interrupted?
What is its purpose?
What are your desired outcomes?
Clear Structure
1. Lose matters arising
Clear Structure
1. Lose matters arising
2. Timed agenda
Clear Structure
1. Lose matters arising
2. Timed agenda
3. Attend only part
Clear Structure
1. Lose matters arising
2. Timed agenda
3. Attend only part
4. Eliminate AOB
Liven up your meetings by:
Repeat someone’s idea in a baby voice
Write ‘he FANCIES you!’ on your pad-
nudge and point with a pencil!
Pull out a large roll of £20 notes and
DEMONSTRATIVELY, count them.
Attempt to hypnotise the room with a pocket watch
Warren Buffet
“The difference between successful people and very
successful people is that very successful people say ‘no’ to
almost everything.”
5 (relatively) painlessly ways to say
1. Deferral: “I’m swamped right now, but I can do that for you
tomorrow” – AKA ‘No, not now’
2. Referral: “I’m not qualified to do what you’re asking, but I
know someone who is …” AKA ‘No, not me’
3. Contingent: “Well…If you could just…” – AKA ‘No, not
unless’
4. Guilt Trip: “If I spend time helping you, I’ll fail in my other tasks” – AKA ‘No, you selfish
person you’
5. Honesty: “One of my goals this year is to get better at
saying ‘No’. Thanks for helping me!” – AKA ‘No, go away’
How to say ‘No’
• Identify
• Practice
• Say it quickly
• Stay neutral
• Be strong
Choose the right thing to do
‘Things which matter most, must never be at the mercy of things
which matter least’
Goethe
Work hard …
and avoid all unnecessary
work!
The Pareto Principle, or …
… the rule of 80/20
20%
80%
20%
80%
Activities
Results
Can you identify your 20%..?(I’ll give you 5 minutes)
Some meetings, reports and
interruptions
Google, trivia, escapism
Crises, deadlines, firefighting
Preparation, Planning,
PreventionFour
Quadrant Theory
Stephen Covey
DECEPTION
RESULTS QUALITY
WASTE
Urgency
High
High Low
Low
Importance
A B
CD
If Urgent but NOT Important
Urgent AND Important
If Important but NOT Urgent
If neither Important NOR Urgent
If …
Do It Now
Plan It Now
Bin It Now
Give it Away It Now
ADD STRUCTURE TO YOUR DAY
SCHEDULING TIP 1: USE A SIMPLE ‘TO-DO’ LIST
Someone with their to-do list finished
My ‘TO DO’ LIST RULES
• Write everything down
• Use only one list
• Prioritise the list based on urgency and
and importance
“There can’t be a crisis next week. My schedule
is already full.”
US Diplomat, Henry Kissinger
Scheduling Tip 2
Plan to use half of your available
time
Popcorn Technique
Scheduling Tip 3
Plan tomorrow today
Scheduling Tip 4
Negotiate
“There is nothing more terrible than activity without
purpose”
Walt Whitman
“Would you tell me, please, which way I ought to go from here?”
“That depends a good deal on where you want to get to,” said the Cat.
“I don’t much care where-” said Alice.
“- so long as I get somewhere,” Alice added as an explanation.
“Oh you’re sure to do that,” said the Cat, “if you only walk long enough.”
- from Lewis Carroll’s ‘Alice’s Adventures in Wonderland’
“In the long run, people tend to hit
what they aim for”
Henry Thoreau
“Sometimes I feel like a back seat passenger in
the car of my life’s journey”
Chris Hansen, MBA course delegate
“If you don’t know where you are going, any road will
take you there”
George Harrison
Focus on OUTCOMES
3 parts to time?
PastYesterday’s present
FutureTomorrow’s
presentPresent
Yesterday’s future or tomorrow’s past
Family
Money
Career
Spirit
Play
Partnership
Health
Home
The Wheel of Life
10 9 8 7 6 5 4 3 2 1
My goal is …
1. … to get fit
2. … to lose weight
3. … to get a better job
4. … to earn more money
5. … to learn to speak French
… what’s wrong with these goals?