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Effective Effective PowerPointPowerPoint

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Love it? Hate it?Love it? Hate it?

Work in groups of two or three

Jot down what you like and dislike about using PPt.

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Be On the Be On the LOOKOUT forLOOKOUT for

Examples of BAD slides

Mistakes of any kind

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General RulesGeneral Rules

Write key ideas only

Plan their use

Check spellling

Use a San Serif font

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Reasons to Hire a Reasons to Hire a ConsultantConsultantCompetent, impartial, independent advice

– In-depth knowledge of specialized fieldsIn-depth knowledge of specialized fields

– No loyalties to existing policiesNo loyalties to existing policies

– Freedom from personal loyalties and friendshipsFreedom from personal loyalties and friendships

– Willingness to take unpopular positionsWillingness to take unpopular positions

Freedom from long-term entanglements– Less paperwork for PersonnelLess paperwork for Personnel

– No benefits (i.e. pensions, health insurance)No benefits (i.e. pensions, health insurance)

– Can be easily terminated at end of projectCan be easily terminated at end of project

– Can be easily terminated if relationship doesn’t work outCan be easily terminated if relationship doesn’t work out

Independently oriented– Intense--enjoys in-depth project involvementIntense--enjoys in-depth project involvement

– Task oriented--requires less supervisionTask oriented--requires less supervision

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Too Much InformationToo Much Information

Audience retention suffers

Boredom increases when slides last too long

Legibility suffers with small type

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Reasons to Hire a Reasons to Hire a ConsultantConsultant

Competent, impartial, independent advice

No long-term relationship required

Independent worker

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Other Do’s Other Do’s andand Don’ts Don’ts

DON’T USE ALL CAPS

Don’t use Script or Serif fonts

Keep construction parallel–GrammarGrammar–CapitalizationCapitalization–PunctuationPunctuation

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Text ProblemsText Problems

Insufficient contrast Text in small type

too many typefaces and sizes

OVERLYOVERLY EMPHASIZEDEMPHASIZED TEXTTEXT

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Add contrastAdd contrastUse fewer words set in larger

typefaceUse contrasting serif an sans

serif facesEnhance the title with Fills,

Frames, and ShadowsUse Color

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4 Contrast 4 Contrast TechniquesTechniques

Fewer words, larger type

Contrasting typefaces

Graphic accents

Color, bold, centering

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Graphics problemsGraphics problems

Visual clutter

Inappropriate charts

Undersized graphics

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Do’s and Don’tsDo’s and Don’ts

Do add graphics to text

Picture = 1000 words

Keep charts simple; limit details

Use explanatory titles

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$0 $50 $100 $150 $200 $250 $300 $350Tuition per Semester Hour

1991-92

1992-93

1993-94

1994-95

1995-96

1996-97

1997-98

1998-99

1999-00

Tuition per Semester Hour 1991-92 Through 1999-00

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Lack of a dominant Lack of a dominant visualvisual

Sales

1st Qtr 2nd Qtr

3rd Qtr 4th Qtr

New and Improved

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Reorganized Sales ForceReorganized Sales Force

Hard Selle-Vice President of Sales

Eastern Region, Bill Jackson/New York City

Central Region, Tom Raft/Chicago

West Coast Region, Layde Bakke, Los Angeles

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Reorganized Sales ForceReorganized Sales Force

Hard SelleVice President, Sales

Bill JacksonEastern Region

Tom CraftCentral Region

Layde BakkeWest Coast Region

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Reorganized Sales ForceReorganized Sales Force

Bill Jackson

Tom CraftLayde Bakke

Hard Selle, VP Sales

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Do’s and Don’tsDo’s and Don’tsUse color consistently, wisely

Watch out: some are color blind

Use caution with RED

Lack of color contrast between text and background

Too much color

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Use but don’t abuse!Use but don’t abuse!

Use of sound & video

Builds & animations

Transitions

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The Power of The Power of PowerPointPowerPoint

Use of sound & video

Builds & animations

Transitions

Ending

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Displaying the slidesDisplaying the slides

Projection system

Light control

Where to stand

How to advance

How fast to change

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Questions?Questions?