basic office safety

7/30/2019 Basic Office Safety

1/31

DOC ID

1Business Unit

Office Safety Training

1) General Office Safety

2) Office Equipment Safety

3) Emergency Action Plans

4) Incident Reporting


2/31

DOC ID

2Business Unit

General Office SafetyTopics

Fall Prevention

Lifting & Back Safety

Chair Safety

Housekeeping

Office Security


3/31

DOC ID

3Business Unit

General Office SafetyFall Hazards

Falls are the most common office accident

Falls can cause cuts, bruises, sprains or fractures

Common causes of office falls:

Tripping over an object (open file drawer, electrical cord)

Tripping over uneven or defective surfaces

Slipping on wet or slippery floors

Slipping or tripping along stairways

All falls are preventable


4/31

DOC ID

4Business Unit

General Office SafetyFall Prevention

Walk safely anticipate and avoid potential fall hazards

Close drawers completely after every use

Secure electrical cords away from walkways

Pick up objects on the floor that may cause tripping

Clean up spill immediately


5/31

DOC ID

5Business Unit

General Office SafetyFall Prevention

Walking along stairs, keep one hand on the rail

Never carry anything that obscures your vision

Wear stable shoes with non-slip soles

Report defective flooring or other fall hazards promptly


6/31

DOC ID

6Business Unit

General Office SafetyLifting, Twisting & Back Safety

Lifting objects improperly can lead to back injuries

Always plan ahead before you lift

Never attempt to carry a heavy load on your own

Split the load into smaller ones

Use a cart or trolley

Always push an object rather than pull it


7/31DOC ID

7Business Unit

General Office SafetySafe Lifting Techniques

Size the object before trying

to lift it

Make sure the path to your

destination is clear and safe

Center yourself over the load,

bend your knees

Grip the object firmly with

both your hands

Keep your back in neutral or


8/31DOC ID

8Business Unit

General Office SafetySafe Lifting Techniques

Lift by straightening your legs & dont

bend your waist

Never twist when lifting. When you must

turn, turn your whole body, feet first

Set the object down by bending your

knees

Release the object only when it is on the

floor


9/31DOC ID

9Business Unit

General Office SafetyChair Safety

Never sit on the edge of your chair it can tip over

Dont lean too far back that the wheels lift off the floor

Dont leave any object on your chair it could hurt you

Never stand on your chair to reach for something


10/31DOC ID

10Business Unit

General Office SafetyHousekeeping

Keep all passageways & stairways unobstructed at all times

Pick up dropped debris or fallen object immediately

Clean up spills immediately

Dont stack boxes on the floor or on top of cabinets

Maintain unobstructed access to emergency equipment


11/31DOC ID

11Business Unit

General Office SafetyOffice Security

Wear your security badge when in office premises

Don't leave your keys, purse or wallet lying about.

Dont leave cash or valuables at the office

Notify security personnel if you notice suspicious persons

Do not get in an elevator with someone suspicious

Know your co-workers and look out for each other


12/31DOC ID

12Business Unit

Office Equipment SafetyTopics

Basic Electrical Safety

Copiers, Fax, Printers & Shredder Safety

Desks, Cabinets & Shelves Safety

Cutting & Puncture Hazards


13/31DOC ID

13Business Unit

Office Equipment SafetyBasic Electrical Safety

Electricity can cause serious shocks & burn injuries

Unplug defective equipment & get it serviced immediately

Do not attempt to troubleshoot any electrical equipment

Do not overload electrical outlets

Use extension cords only temporarily

Do not use any damaged, torn or frayed electrical cables


14/31DOC ID

14Business Unit

Office Equipment SafetyLesson Learned Electrical Burn Incident

An office worker received a burn from an electrical arc flashwhen a charm bracelet contacted the exposed prongs of aplug inserted into a power strip.

Be sure to insert plugs completely into receptacles so thereare no energized metal prongs exposed.


15/31DOC ID

15Business Unit

Office Equipment SafetyCopiers, Fax, Printers & Shredders Safety

Avoid looking at the copier flash. Copy with the cover down.

Avoid direct contact with copier, fax or printer toners

Do not hold on to papers being fed into the shredder

Keep your tie, hair or necklace away from the shredder inlet

Never attempt to repair defective office equipment

Switch off power & unplug cord before shifting equipment


16/31DOC ID

16Business Unit

Office Equipment SafetyDesk, Cabinets & Shelves Hazards

Bumping in desks, file cabinets or open drawers

Striking open file drawers while bending or straightening up

Objects sliding from shelves or cabinet tops

Fingers caught in drawer


17/31DOC ID

17Business Unit

Office Equipment SafetyDesk, Cabinets & Shelves Safety Precautions

Keep desks free from sharp edges or protruding screws

Use handle to close drawer slowly to avoid crushed fingers

Keep drawers closed when not in use

Place heavy objects on the bottom shelf

Never climb on shelves


18/31DOC ID

18Business Unit

Office Equipment SafetyCutting and Puncture Hazards

Equipment with cutting hazards:

Paper cutters

Paper edges

Scissors

Paper shredders

Equipment with puncture hazards

Staplers

Pens and pencils

Thumbtacks and push pins

Hole punchers


19/31DOC ID

19Business Unit

Office Equipment SafetyCutting and Puncture Precautions

Use care and precautions, dont rush through the job

Use equipment only for its intended purpose

Do no carry pencils behind the ears

When sealing envelopes, dont use your tongue

Use caution when handling papers it can cut

Ensure staples are fully closed when fastening papers


20/31DOC ID

20Business Unit

Emergency Action PlansTopics

Office Fire Safety

What To Do If You See/Smell Smoke/Fire

How To Use a Portable Fire Extinguisher

Bomb Threat

Hazardous SubstanceMedical Emergency


21/31DOC ID

21Business Unit

Emergency Action PlansOffice Fire Safety Causes of Office Fire

Electrical overloading & short circuiting

Overheated equipment/appliances

Lighted cigarette butts

Sparks from hot work


22/31DOC ID

22Business Unit

Emergency Action PlansFire Safety Prevention & Preparedness

Keep flammable materials away from electrical equipment

Never overload electrical outlets

Know the location of fire escape routes & stairway exits

Know where fire extinguishers are kept & how to use it

Know the location of fire alarm and how to activate it

Participate in fire & emergency evacuations drills


23/31DOC ID

23Business Unit

Emergency Action PlansWhat To Do If You See/Smell Smoke/Fire

Stop work immediately

Stay calm, assess the situation and activate the fire alarm

Attempt to extinguish the fire, if there in no risk to your safety

Walk to the nearest safe exit & close the door behind you

Proceed to the designated assembly area

**Avoid smoke and fumes they can make you unconscious


24/31

DOC ID

24Business Unit

Emergency Action PlansHow To Use a Portable Fire Extinguisher

Pull the pin, stand back 8 to 10 feet

Aim the nozzle at the base of the fire

Squeeze at the handle

Sweep extinguishing agent at the base of the fire

If you have the slightest doubt about your ability to fighta fire....EVACUATE IMMEDIATELY!


25/31

DOC ID

25Business Unit

Emergency Action PlansHow To Use a Portable Fire Extinguisher


26/31

DOC ID

26Business Unit

Emergency Action PlansBomb Threat

A bomb threat is usually received by telephone or

Show up as suspect objects or packages

If you receive a bomb threat, remain calm

Get as much information as possible about the threat

Note time, callers voice, gender, age & background noises

Notify office security staff


27/31

DOC ID

27Business Unit

Emergency Action PlansHazardous Substance

Do not touch, smell, taste, or try to analyze the substance

Carefully place the item on your desk and step away

Alert others to keep away from the area

Remain in the immediate area to minimize the spread of

contamination

Notify local medical authorities and law enforcement

Turn off any circulating fans, air conditioners, or heaters

Do not attempt to wash off or disperse the agent

Wait for trained medical and decontamination personnel


28/31

DOC ID

28Business Unit

Emergency Action PlansMedical Emergency

Call XXX (your local emergency services number)

Identify yourself and give your location, including building

and floor, your contact telephone number and then describe

the emergency.

Ask for help from fellow employees and stay with the victim

until help arrives

Assist the victim to the degree that you are trained and

render appropriate first aid for which you have been trained

and qualified.


29/31

DOC ID

29Business Unit

Incident ReportingTopics

What Incidents are Reportable

How To Report Incidents


30/31

DOC ID

30Business Unit

Incident ReportingReportable Incidents Office Based Staff

1. Employee or contractor work related injury which involves

Lost Workdays

Loss of Consciousness

Medical Treatment

2. Any accident involving company owned, leased/rented vehicle

3. Personal vehicle accident while on company business

4. Office fire

** Report all near misses, unsafe conditions or unsafe acts


31/31

31Business Unit

Incident ReportingHow To Report Incidents

1. Notify your supervisor and the HES Coordinator by phone

or mail or

2. Fill up your local Incident Notification Form and send it to

your Supervisor and HES Coordinator

basic office safety

Documents