banner 1 tutorial: banner access and use for faculty and staff tutorial: banner access and use for...
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Tutorial: Tutorial: Banner Access and UseBanner Access and Use
for Faculty and Stafffor Faculty and Staff
Tutorial: Tutorial: Banner Access and UseBanner Access and Use
for Faculty and Stafffor Faculty and Staff
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PRESENTERS
– Joann Arlington: 7-2428 [email protected]
– Barbara Bebergal: 7-0056 [email protected]
– Etina Qirjo: 7-0228 [email protected]
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WELCOMEWELCOMEWELCOMEWELCOME
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• This session is designed for all staff who works with graduate admissions processes.
• This includes:– Advising and Counseling Advisors and
Staff– Advising Faculty– Department Chairs and Coordinators
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TARGETTARGET AUDIENCE AUDIENCETARGETTARGET AUDIENCE AUDIENCE
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• Admission Decision Form can be found at
http://gradappdev.fau.edu/Forms/DecisionAward.pdf
• Submit by e-mail to
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DECISION PROCESSES AND PROCEDURESDECISION PROCESSES AND PROCEDURESDECISION PROCESSES AND PROCEDURESDECISION PROCESSES AND PROCEDURES
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http://www.fau.edu/banner/training-schedule.php
Banner Training
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• FERPA Form– Required of all FAU staff and faculty members
FERPA FORMFERPA FORMFERPA FORMFERPA FORM
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The Banner Student Security Access Form is located at http://www.fau.edu/banner/security.php
Select the Banner Student – Admission, Financial Aid, Registrar form and follow the directions on the form.
BANNER STUDENT SECURITY ACCESS FORMBANNER STUDENT SECURITY ACCESS FORMBANNER STUDENT SECURITY ACCESS FORMBANNER STUDENT SECURITY ACCESS FORM
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• Use SPAIDEN to view biographic and demographic information for all persons associated with the institution
• Current Identification Tab
BIO/DEMO INFORMATIONBIO/DEMO INFORMATIONBIO/DEMO INFORMATIONBIO/DEMO INFORMATION
Click on Current Identification Tab to view full name
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• Registrar and HR updates this information when informed of name changes
SPAIDEN – ALTERNATIVE IDENTIFICATIONSPAIDEN – ALTERNATIVE IDENTIFICATIONSPAIDEN – ALTERNATIVE IDENTIFICATIONSPAIDEN – ALTERNATIVE IDENTIFICATION
Click on Alternative Identification Tab to view alternate names/IDs
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• Each Address record has it’s own entry– Use the vertical scroll bar to view all entries
SPAIDEN TAB - ADDRESSSPAIDEN TAB - ADDRESSSPAIDEN TAB - ADDRESSSPAIDEN TAB - ADDRESS
Use the vertical scroll bar to view all address entries
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• Each Telephone record has it’s own entry– Use the vertical scroll bar to view all entries
Use the vertical scroll bar to view all entries
SPAIDEN TAB - TELEPHONESPAIDEN TAB - TELEPHONESPAIDEN TAB - TELEPHONESPAIDEN TAB - TELEPHONE
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• Student must request confidential status through Registrar or Personnel/HR if also an employee HR
SPAIDEN TAB - BIOGRAPHICALSPAIDEN TAB - BIOGRAPHICALSPAIDEN TAB - BIOGRAPHICALSPAIDEN TAB - BIOGRAPHICAL
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• Only the FAU email address will be maintained• Exception: Prospect’s email address will be maintained
when added by Admissions
SPAIDEN TAB - EMAILSPAIDEN TAB - EMAILSPAIDEN TAB - EMAILSPAIDEN TAB - EMAIL
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• Each Emergency Contact record has it’s own entry– Students are responsible for adding this data using Self Service Banner
SPAIDEN TAB – EMERGENCY CONTACTSPAIDEN TAB – EMERGENCY CONTACTSPAIDEN TAB – EMERGENCY CONTACTSPAIDEN TAB – EMERGENCY CONTACT
Use the vertical scroll bar to view all emergency contact entries
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• Use SOAHOLD to examine a student’s hold record information– Use to place, remove and view hold information
• Many different Hold Type codes– Examples: TZ
• The From and To date fields identify the dates that the hold is valid
• The Origination Code field and Description field identifies the department/office that placed the hold Note: If Release
Indicator is checked, only the person who placed hold can remove it
VIEW HOLDSVIEW HOLDSVIEW HOLDSVIEW HOLDS
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• Use SPACMNT to examine a student’s comment record information• SPACMNT used to place, remove and view comment information on a
student’s record– Anyone with update access to SPACMNT can post comments– Each comment includes a Comment Type, Originator code and
comment text– Each comment record has it’s own entry
VIEW COMMENTSVIEW COMMENTSVIEW COMMENTSVIEW COMMENTS
Use the vertical scroll bar to view all comment entries
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– Displays information about a student’s standardized test scores
– Best scores for GRE and GMAT at the bottom– Additional information blocks – Options menu
SWATEST – TEST SCORE INFORMATIONSWATEST – TEST SCORE INFORMATIONSWATEST – TEST SCORE INFORMATIONSWATEST – TEST SCORE INFORMATION
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• Use SOAPCOL to examine a student’s previous college information
• SOAPCOL displays Attendance Periods and Degree Details information for each prior institution if applicable
Use the vertical scroll bar to view prior college records
Use the vertical scroll bar to view multiple degrees from the same college
SOAPCOL– PREVIOUS COLLEGESSOAPCOL– PREVIOUS COLLEGESSOAPCOL– PREVIOUS COLLEGESSOAPCOL– PREVIOUS COLLEGES
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– Application tab : Displays application status, curricula summary and field of study summary
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SAAADMSSAAADMS– ADMISSIONS APPLICATIONS– ADMISSIONS APPLICATIONSSAAADMSSAAADMS– ADMISSIONS APPLICATIONS– ADMISSIONS APPLICATIONS
Use the vertical scroll bar to view multiple applications
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– Curricula tab• Has 2 sub tabs• Field of Study tab
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SAAADMS– ADMISSIONS APPLICATIONSSAAADMS– ADMISSIONS APPLICATIONSSAAADMS– ADMISSIONS APPLICATIONSSAAADMS– ADMISSIONS APPLICATIONS
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– Checklist tab• Displays application checklist details
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SAAADMS– ADMISSIONS APPLICATIONSSAAADMS– ADMISSIONS APPLICATIONSSAAADMS– ADMISSIONS APPLICATIONSSAAADMS– ADMISSIONS APPLICATIONS
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• Comments in SAAADMS – Sources, Interests, Comments Tab
• Displays comments placed by Graduate Admissions representatives.
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SAAADMS– ADMISSIONS APPLICATIONSSAAADMS– ADMISSIONS APPLICATIONSSAAADMS– ADMISSIONS APPLICATIONSSAAADMS– ADMISSIONS APPLICATIONS
Users responsible for processing the Admission Decision Form will enter any conditions to admission. Graduate Admissions will copy the condition in the comment field with the Originator Code GCND
These comments will be appear in the applicants’ acceptance letters to advise them of the conditions imposed by the department
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• Application Status
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Banner Online Web Linked Services
BANNER OWLSBANNER OWLSBANNER OWLSBANNER OWLS
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• Application Status
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BANNER OWLSBANNER OWLSBANNER OWLSBANNER OWLS
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• Application Status
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Requirements come from SAAADMS, Checklist Tab
Application Status comes from SAAADMS, Application Tab
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SAAADMS
Admission Types:
GMMasters
GS Specialists
GD Doctorate
Student Type – always GResidence Codes
AAlien
E Non-Florida Resident Alien
F Florida Resident
N Non-Florida Resident
R Resident Alien
T Temporary
Conduct
YAnswered in the affirmative (Send to GARB)
N Answered in the negative
U Unanswered
Checklist Items – Status Codes.
CA Application fee paid in Cash
CC Application fee paid with Credit Card
CK Application fee paid with a Check
CM Application fee paid by Money Order
FT Full Transcript
PT Partial Transcript
WD Waived - Director (all waived checklist items)
WM Application fee waived for McNair, McKnight or Fulbright applicant
2DC 2nd Doctorate from FAU
2MS 2nd Masters from FAU
2SP 2nd Specialist from FAU
WBOT Waive Both GPA and Testing requirement
WGMT Waive GMAT Score (No, low or old score)
WGPA Waive GPA require (Low GPA)
WGRE Waive GRE Score (No, low or old score)
Attributes
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SAADCRVDecision Codes
RCReferred to Dept but Conduct Unanswered
RF Referred to Department
RG Referred to GARB – held until cleared
DC Denied College
DJ Denied by GARB
DW Denied after waiver
DZ Denied – Conditional admit
GC Graduate Conditional Admit
GP Graduate Pick a Major (2 or more apps)
GR Create a Graduate Student Record
GT Graduate Tentatively Approved
GZ Graduate Fully Approved
CD Cancel Decision (App canceled by GA)
SWATESTTest Codes
SOAHOLDHold Codes AC
Admission Conduct (Unanswered )
AD Admissions Hold – Director Graduate
DM Denied by GARB Committee
DZ Admissions Student Denied (Cond. Admit)
TZ Admissions File Incomplete
ZZ Academic Progress Plan Required
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GR01GRE Verbal
GR02 GRE Quantitative
GR04 GRE Total
GR05 GRE Analytical Writing Section
G06 GMAT Converted Verbal
G07 GMAT Converted Quantitative
G03 GMAT Converted Total
G08 GMAT Converted Writing
TFL1 TOEFL Listening
TFL2 TOEFL Writing
TFL3 TOEFL Reading
TFL4 TOEFL Total
TFL5 TOEFL Speaking
EX01 EXADEP Verbal
EX02 EXADEP Quantitative
EX03 EXADEP Reading
EX04 EXADEP English
EX05 EXADEP Total
IELT IELTS Band Score
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THANK YOUTHANK YOUTHANK YOUTHANK YOU
Graduate CollegeStudent Support Services
BldgSU-80, Room 101
Boca Raton Campus(561) 297 3624
[email protected]/graduate