bank account management - creation of new bank account request
TRANSCRIPT
Scenario: Create Bank Account
With Bank Account Management, cash managers and bank accountants can centralize the management of bank accounts using bank account master data, a table view of banks and bank accounts, workflow processes (for opening, changing or closing bank accounts), and workflow processes for periodic review of master data.
This document provides a detailed procedure for testing the scope item after solution deployment, reflecting the predefined scope of the solution. Each process step is covered in its own section, providing the system interactions (that is, test steps) in a table view. Steps that are not in scope of the process but are needed for testing are marked accordingly In order to proceed, we need to confirm if the basic Customizing for the workflow has been completed. We can review the on- premise workflow configuration with the below provided path or T-code (SWU3).
BAM Standard workflow delivery
Request Approve Open in the Bank IT Configuration
Roles:-
- Cash Manager - Bank Accountant- Key User
IMG - SAP NetWeaver - Application Serve - Business Management SAP Business Workflow - Maintain Standard Settings
Please refer to the following procedures in order to create a bank account.
1. Create Bank Account Request
- Log on to the SAP Fiori Launchpad as a Cash Management Specialist.
Cash management specialist requests to
open a new bank account with business
reason.
Cash Manager reviews the request and decide to approve or reject the request.
Bank accountant negotiate with the bank on the contract and gets
the bank account openned in the bank
with all details.
Key user makes the necessary configuration
in the system.
- Create a new Bank Account
Choose New Bank Account
- Maintain General Data of New Bank Account in General data and Additional data tabs
Note: * are the mandatory fields that need to be maintained by the user
- Submit Request to Create Bank Account
Choose Save and Submit and click on Submit along with any note when the Send Request dialog box appears.
The request to create a bank account is sent to the Cash Manager automatically. The Cash Manager should then approve or reject the request.
2. My Sent Requests
This step describes how to check the status of the bank opening request created by a Cash Management Specialist.
At different stages during the lifecycle of a change request, your request may have different tab locations under My Sent Requests. The All tab contains all requests created by you, regardless of the status.
- Log on to the SAP Fiori Launchpad as a Cash Management Specialist and open My Sent Requests.
- Choose Tab To Be Approved
We can find the request we created and click it to check the detailed information in a new window.
3. Approve Bank Account Request
Before moving forward, assign the logon users with the Cash Manager rule for corresponding actions using the section on Define Responsibilities for Rules Used in Workflow Steps.
- Log on to the SAP Fiori Launchpad as a Cash Manager and open My Bank Account Worklist
- Choose the Requests for Approval tab
- Enter a note and Choose Approve
4. The bank accountant (Cash Management Specialist) goes to the bank and opens a new bank account in this bank. This step does not occur in the system.
5. Manage Banks The purpose of this step is to create a bank key that does not exist in production system.
- Log on to the SAP Fiori Launchpad as a Cash Management Specialist and Open Manage Banks.
- Create Bank
- Once the screen appears, make the entries for General Data such as Bank Country, Bank Key, Bank Name, SWIFT/BIC, City and Rating. Choose Save
This new bank will show up in Bank Hierarchy view of app Manage Bank Accounts.
6. Confirm Bank Account Request
The bank accountant (Cash Management Specialist) confirms the new bank account that has been created at the bank side and maintains the additional data for this new bank account.
- Log on as a Cash Management Specialist and open My Bank Account Worklist
- Make Additional General data in General data tab (Opening Date, Bank Country, Bank key and Account Number)
- Generate IBAN: We can skip this step, if the country is not using IBAN.
- Maintain Contact details for Internal Contact persons and Bank Account Supervisor
- Maintain contact details for Bank Contact persons Choose New button near the contact field Enter the first and last name
- Choose Payment Signatories Tab Click Add and make the entries for Signatory Group, Signatory, Currency, Max. Amount per document and Batch Payment
- Choose Overdraft Tab and maintain Overdraft limits for the account to be created
- Choose Confirm
7. Manage House Banks
In case we have opened a new bank account in an existing house bank in the system, we can skip this step.
This step will be performed in the development, consolidation test and production system since house banks are master data in the S/4 HANA system.
- Log on to the SAP Fiori Launchpad as a key user and open Manage Banks
- Choose the bank key created in step Manage Banks
- Choose Edit and choose the add button in the House Banks (0) area.
- Make the entries for Company Code and House Bank on the Create House Bank screen. Click Save
8. Bank Account Final Confirmation
- Log on to the Fiori Launchpad as a key user and Open My Bank Account Worklist.
- Choose the request to be confirmed
- Choose the Connectivity Path Tab and click on Add
- Make the entries for ID Category, Company Code, House Bank, Valid To and Valid From along with the House Bank Account data. Confirm the request, once completed
9. Once confirmed the user can view the created Bank Account in Manage Bank Accounts.
