balancing your priorities
TRANSCRIPT
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Copyright © 2011 Allison Rimm and Associates, LLC. All rights reserved. 1
Setting the framework for your personal strategic plan
November, 2011
Balancing YOUR Priorities
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Copyright © 2011 Allison Rimm and Associates, LLC. All rights reserved. 2
Welcome to ALL of You
! Head and Heart
! Body and Soul
! Thoughts and Emotions
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Copyright © 2011 Allison Rimm and Associates, LLC. All rights reserved. 3
First Tool in the Box
Breath
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Balancing Priorities
Thank You!
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Why Do You Need a Strategic Plan?
! Focus limited resources on priorities to get great results
! Reduce anxiety: get organized and put it all down on paper so you won’t forget
! “Sharpen the Saw”
! Achieve a new sense of balance – requires all of you
! Identify resources you can use to get/keep on track
! Make changes that reflect growth, learning and shift in focus
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Copyright © 2011 Allison Rimm and Associates, LLC. All rights reserved.
Setting Goals and Priorities
“Effective leadership is putting first things first. Effective management is discipline,
carrying it out. “
Stephen Covey
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Evaluate/ Adjust
Mission, Vision and Guiding Principles
SWOT Analysis
Priorities and Goals
Business Planning + Prioritization
Implement Strategies/ Tactics Do Not
Implement
Strategic Planning Process
Strategies
Success Factors
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Mission
“Mission is where your talents and passions collide with the needs of individuals and the world.”
Matthew Kelly Perfectly Yourself – 9 Lessons for Enduring Happiness
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“If you don’t know where you’re going, you probably won’t get
there.”
Yogi Berra
Vision
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Balancing Priorities - Roles and Goals
! Having it all doesn’t equal doing it all ! Goal is to be fully present and engaged in whatever
you choose to do – right now ! Make conscious choices and mean “yes” when you
say “yes” ! Know where you want to be today. Set long-term
goals - if you want ! Make plans where they serve you, don’t let them
constrain you
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Presence
BlackBerry Users...
83% check email on vacation
59% check email the second it arrives
53% check email in the bathroom
59% check email in bed
37% check email while driving
12% check email while in church
References: AOL; Tech.co.uk
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Presence
“There’s more to life than increasing its speed.”
Mahatma Gandhi
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Your Custom Closet
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What Do You Really Want?
! What do you love doing?
! What really matters to you?
! What is YOUR vision of success?
! Short-term?
! Long-term?
! Don’t let yourself be “shouldwinked”
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“How we spend our days is, of course, how we spend our lives.”
Annie Dillard
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Manage Your Most Precious Resource
! Are you spending enough time on your priorities?
! Are you putting your efforts where they are most likely to pay off?
! Is everything worth doing?
! For every non-value-added activity on your calendar, why are you spending time doing it?
! Do you have time to accommodate everything?
! What activities can be:
– Ditched? – Delegated? – Delayed?
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Get Back on Track
! Recognize when you say “yes” to one activity, you are saying “no” to another
! Allocate your resources (time, money, etc.) toward YOUR priorities
! Can you identify and address the root causes of the disconnect between your being and your doing?
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Toolkit
Joy: ! Sense of Humor ! Compassion ! Gut Check
Effectiveness: ! Personal Mastery Grid ! Serenity prayer
Solve the Right Problem: ! Breath and Awareness ! Root Cause Analysis:
5 Whys
Prioritization: ! Calendar ! Not to Do List ! Big Rocks ! Importance/ Urgency Matrix ! Risk/ Reward Matrix
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Root Cause Analysis 5 Whys For example, if you haven’t been working out as much as you’d like, ask:
Why don’t I work out everyday? – I don’t have enough time
Why (don’t I have enough time)? – My commute is taking longer than it used to
Why (is my commute taking longer than it used to)? – I am driving instead of taking the train
Why (am I driving instead of taking the train)? – So my car is with me at the end of the day
Why (do I need my car at the end of the day)? – So I can drive to the gym to exercise
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Simplementation PlanTM: Not to Do List
“Almost all quality improvement comes via simplification of
design, manufacturing... layout, processes, and procedures.“
Tom Peters
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Big Rocks
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Big Rocks
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Big Rocks
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Importance/Urgency Matrix
Urgent Not Urgent
High Importance
Top Priority Planning and
Preparation// Renewal Activities
Low Importance
Interruptions Busy-work
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Risk/Reward Matrix
Low Payoff High Payoff
Low Risk (Easy) ? What are You Waiting
for?
High Risk (Hard)
No Way ?
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Personal Power Grid
Control Outcome
Cannot Control Outcome
Act Mastery Ceaseless Striving
Do Not Act
Giving Up Letting Go
Adapted from © Dennis Jaffe, Ph.D. and Cynthia Scott, Ph.D., M.P.H., Take this Job and Love It, page 161. Used with permission.
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Serenity Prayer
Grant me the serenity to accept the things I cannot change; courage to
change the things I can; and wisdom to know the difference.
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Sense of Humor
Lighten Up!!
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Compassion: The Golden Rule
“Do unto others as you would have them do unto you.”
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Compassion: The Platinum Rule
“Do unto yourself as you do unto others.”
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“Vision without action is a daydream. Action without vision is a nightmare.”
Japanese Proverb
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Just Do It!
Commit to At Least One Action You will Take to Address Your Priorities
TODAY
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Gut Check: Live with Awareness
! Emotions are a barometer of connection to purpose and passion
! As you move through your day, how do you feel about what you are doing?
! Continually evaluate your “Joy to Hassle Ratio”
! As you contemplate your priorities, how do you feel?
! Choose joy!