baac technology update, 10-20-15 office of completion & student success
TRANSCRIPT
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BAAC Technology Update, 10-20-15Office of Completion & Student Success
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I N D I A N A U N I V E R S I T Y 2
AGENDA
iGPS
AdRx
CBI
SAS
SSC
Q&A
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I N D I A N A U N I V E R S I T Y 3
iGPSInteractive Graduation Planning System
All Indiana state institutions are required to provide students with standard degree maps:
Degree requirements by major 120 credits (except for very few approved for more credits)
Graduate in 8 semesters
Within the first semester on campus, the student’s degree map must be customized with/by them
Incorporate AP, ACP, transfer credits Adapted for personal interests
iGPS is IU’s response to the law. . . and it
supports student success!
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I N D I A N A U N I V E R S I T Y 4
iGPS for StudentsDegree Maps (standard plan for degree requirements)
Course Search
iGPS Plan (customized degree plan)
Schedule Builder
Shopping Cart
Registration
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I N D I A N A U N I V E R S I T Y 5
iGPS for Academic Advisors
AdRx
Public Degree Maps
iGPS Course Search
iGPS/Advising Test Environment
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I N D I A N A U N I V E R S I T Y 6
Recording Student’s PLAN in AdRx
1. Take a screen shot of the student’s PLAN
2. Paste it onto a WORD document; add a date (and any other details) to the document
3. Attach the document to the student’s record
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I N D I A N A U N I V E R S I T Y 7
iGPS in Progress
Schedule Builder Enhancements Coming Soon!
View course notes
View requisites
Filter on mode of instruction
Filter on session within a term
Filter on location
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I N D I A N A U N I V E R S I T Y 8
AdRx – Advising RecordsFeatures that enhance advising
My Current Profile• Quick Notes• Resources
History Tab for Notes• Full view of all notes• Documents• Addenda
Caseload • Assigned Advisees• Ad Hoc groups
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I N D I A N A U N I V E R S I T Y 9
AdRx in Progress
Planned for October 22 release! Ability to add a note to multiple student records
without sending an email
Add addendum to another person’s notes
Send mass emails from no-replay OR self
Winter/Spring: More Caseload Improvements
Add email & username to csv/EXCEL file
Fully match My Advisees functionality
Add multiple additional filters
Send email from departmental email address
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I N D I A N A U N I V E R S I T Y 10
CBI for AdRx and FLAGS
Remember to LOG IN (top right of screen)
Student
Academic Advising
Flags Advisor Dashboard
Student Contact Report – Advisors Dashboard
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I N D I A N A U N I V E R S I T Y 11
SASStudent Appointment Scheduler
• Many enhancements in progress
• Consider starting use in December/January
• Contact [email protected] to: Get access Set up Training
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I N D I A N A U N I V E R S I T Y 12
SSC:Student Success Collaborative
Data Feed clean-up in progress for students: Taking courses at other IU campuses With active program plan stacks on more than one IU campus Intercampus transfer students
COURSES Filter: can now go back two years (to Fall 2013) instead of only one year
Watch for move to EAB CAMPUS in Fall 2016 All-IU Steering Committee (convening 10/22) Address questions & input to Elizabeth Guertin or Gail
Fairfield
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I N D I A N A U N I V E R S I T Y 13
Caseload Management usingStudent Success Collaborative & AdRx
Use robust SSC filters to create lists for outreach
Copy lists into an AdRx Ad Hoc group to manage communications from AdRx
Save important lists in an EXCEL file to track actions and responses
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I N D I A N A U N I V E R S I T Y 14
QUESTIONS?
OCSS Bi-weekly Updates