Day-of-Event Workshop

Event Information: • Date:: Sunday, May 20, 2012 • Location:: begins and ends in Central Park • Length:: 10 kilometers (6.2 miles) • Duration: roughly 2 to 3 hours to complete Registration requirements: • No fundraising minimum • No fee to register

Recruit as many people as possible to participate Motivate others to fundraise and invite their

friends Utilize and share fundraising tips and information

Ask us questions and don’t be afraid to try new fundraising ideas of your own!

Encourage everyone you know to participate!

“We advertise with signs and set up tables in our

cafeterias with laptops so people can register

online during lunch. We try to keep people

motivated by sending emails and encouraging

them to be Star Walkers.” - Sam, Pfizer

Log in! If you don’t know your username and/or

password, just click this link to request that

your password be reset.

Click on “Team Participant Report” to

view your Team Roster

• Ask people to join your team

• Ask people to donate to you

• Send a thank you message to your donors

• Update your Team Members with your progress

• Communicate where to meet on May 20

• Venue maps and event schedule

Thank sponsors by writing on their Facebook walls, and update your status with the same

message of thanks. Your updates in he Facebook News Feed will inspire others to

donate! Always include a link to your personal donation page!

Follow us on Twitter

@AIDSWalkNY and re-tweet!

Check out our YouTube channel and make YOUR OWN video!

EASY Facebook Posts

Every 9½ minutes someone in the United States is

infected with HIV. We can change this! Sponsor me

at aidswalk.net/newyork and support GMHC’s

prevention and education services. An estimated 56,300 Americans become newly infected

with HIV each year. We can change this! Sponsor me

at aidswalk.net/newyork and support GMHC’s prevention and education services. Since the epidemic began, an estimated 1,129,127 people in the U.S. have been diagnosed

with AIDS. Sponsor me at aidswalk.net/newyork and support GMHC’s prevention and education

services. Every donation, every year, brings us closer together as a community AND closer to ending AIDS. Thank you for sponsoring me at aidswalk.net/newyork

DAY-OF-EVENT INSTRUCTIONS

6:15 a.m. to 7:30 a.m. – Team Drive-Ons 8:30 a.m. - Sign-In Opens 9 a.m. - Aerobic Warm-up 9:15 a.m. - Opening Ceremony/Early Start Line Opens! 10 a.m. - AIDS Walk New York Route Open to Walkers 12:30 p.m. - Post Walk Concert 3 p.m. - Announcement of Results

By Subway

By Bus: Uptown/Downtown Manhattan Bus Lines:

• M1, M2, M3, M4, M5, M6, M7, M10, M20, M30

Crosstown Manhattan Busses: • M57, M31, M66, M72

Queens Busses: • Q32

EAST SIDE Lexington 58 Parking Corporation 150 East 58th Street, between Lexington and 3rd Avenues 212.755.8678 $20/day Chelnik Parking 888 5th Avenue Entrance on 69th St 212.988.9130 $42/day

WEST SIDE

200 CPS 200 Central Park South, between Broadway and 7th Avenue 212.265.1078 $35/day NY Parking 65 West 56th Street, bet. 5th & 6th Avenues 212.664.9675 $15/day before 10 a.m. $38/day after 10 a.m.

Gold Teams should enter the venue at 72nd and 5th Ave. Gold Teams Sign-In at Rumsey Field.

General Teams enter at

59th St. and 5th Ave.

Venue Map • Sign-In Areas • Teams Areas • Star Walker Area • Early Gate • Regular Starting Lines • Awards Tent • Opening Ceremony Stage

5th Avenue and 59th Street

Route Map What is on the route?

- Entertainment (singers, DJs, cheerleaders)

- 3 Checkpoints with snacks and beverages

- Plenty of volunteers to cheer you on!

Receive Certificate of Completion at the finish line

Enter Here

Sign-In Area

• Skip Sign-In if: • You have no donations • No awards to pick up • You went to Early Sign-In

• All fundraising Team Members sign in individually by last name.

• Turn in all collected donations and Matching Gift Forms. The Sign-In volunteers will know how much you raised online.

• General Team Donations can be turned in at ANY Sign-In station.

• After signing in, pick up Fundraising Incentive Awards at Awards Tent – simple!

Opens at 8:30 a.m.

Enter at 59th and 5th, turn in

donations at Sign-In.

Sign in individually by last name.

After signing in, proceed to Team

Meeting Station or pre-designated

meeting spot.

Team Meeting Stations are

arranged in alphabetical order

along Literary Walk and East Drive.

Enter on 72nd St and 5th Ave

Gold Teams are in Rumsey Field

Gold Team Sign-In: Look for your

team name to turn in donations

Pick up Fundraising Incentive

Awards

Proceed to your Team Meeting

Station which will be clearly

marked with your team name

Be prepared for your team photo

time

Rumsey

Field

Enter Here

N

S

Registered Star Walkers may sign in at Star Walker Sign-In at the corner of 65th St. and East Drive

Star Walkers who raised the $1,000 goal will receive their Star Pass to gain admission to the Star Walker Breakfast

They can then proceed to the appropriate Team Meeting Area or

pre-determined meeting location to meet their team

Star Walker Sign-In

“Green Walkers” have raised all their money online.

Team Members who are Green Walkers can go to express Green

Walker Sign-In on the day of the AIDS Walk!

Location: The Apple Store on 59th St. and 5th Ave.

ONE STOP SHOPPING – Green Walkers pick up

Fundraising Incentive Awards and sign in at the

same time.

There is also Green Walker Sign In at Gold Team

Sign-In and Star Walker Sign-In.

Wednesday, May 16 – Friday, May 18

AIDS Walk New York office

446 West 33rd Street, 6th Floor

(bet. 9th and 10th Ave.)

Avoid the lines on the day of the AIDS Walk!

You MUST make an appointment if want to turn in all of your

team’s money at once and collect their fundraising awards.

Have Team Member’s documents/money in separate envelopes

with their name and team number:

Sponsor Form and contributions

Matching Gift Forms

Team Members may come to Early Sign-In individually without

an appointment.

$150 or more - The official AIDS Walk New York T-shirt.

$250 or more - The official AIDS Walk New York Cap and T-shirt.

$500 or more - The official AIDS Walk New York Picture Frame, Cap, and T-shirt.

$1,000 or more - The awards listed above as well as a specially designed Star Walker Commemorative Pin, Star Walker Tumbler, a "fundraising royalty crown” to wear at AIDS Walk New York, and VIP access to the Star Walkers Club Breakfast!

Award pick-up is located at the north end of Literary Walk right before Bethesda Fountain

Team Meeting Stations are for teams with 25 or more walkers registered by

Friday, May 11 at 3 p.m.

A designated area for you and your team to meet up on the day of the AIDS Walk

Gold Teams receive Team Meeting Stations regardless of the number of registered walkers by May 11.

What if I don’t have a Team Meeting Station?

What you can bring: Balloons, Team T-shirts, Breakfast – (coffee, bagels, etc.) What you cannot bring: Flyers/materials to distribute to other walkers Would you like to have breakfast catered? We encourage you to use our official event caterer, Cosi. Call 1.866.580.COSI *NOTE: Someone must be at the Team Meeting Station no later than 7am to ensure that breakfast is there when team arrives.

Deadline : Friday, May 11 at 5 p.m.

If you have large amounts of items to transport from your car to your Team Meeting Station, reserve a Drive-On Pass!

Note: Any vehicle that needs to enter the venue (including caterers and other vendors delivering items to your team) must be pre-approved and appear on the official vehicle access list.

Contact: Inbar at inbars@aidswalk.net or call her at 212.807.9255 to reserve

a Drive-On Pass.

Review contact information of all Team Members.

Walkers not appearing on this roster and walkers who are registering on the day of the AIDS Walk can be written on the Transfer Forms.

You must leave the pouch and folder at your Team Meeting Station

There will be a Team Roster at your Team Meeting Station with pre-registered walkers as of Friday, May 11.

Team Meeting Stations are broken down immediately after the walk begins

Any supplies left will be recycled or thrown away Any items you wish to keep must be taken

with you

What if you didn’t qualify for a Team Meeting Station?

*Tip: Pick an easily navigable landmark in Central Park like the Bandshell. Or, meet near the Awards Tent at the north end of Literary Walk. Have cell phones—and cell phone numbers—handy!

Awards

Set a meeting place after your team finishes the route and congratulate each other on a great job! You deserve it!

THEN: • Grab lunch together, or • After-party at a Team Member’s apartment • Watch the Post-Walk Concert at noon

• Watch the total announcement at 3 p.m.

* Attend Post-Walk After Party at XL Night Club - Open vodka bar from 4-5pm and free admission to those who

participated in the Walk – Bring Certificate of Completion

- Happy hour until 9:00 pm

Deadline: Friday, June 15 Final team totals are based on total dollars turned in on or before the day of the event plus any additional contributions received in the AIDS Walk office by June 15.

After the deadline, pledges will still gladly be accepted but cannot be credited to a specific walker or team.

Award pick-up* at the AIDS Walk Office starts July 1 at the GMHC building.

*Only those who raise $150 or more are eligible for Incentive Awards.

Ask every donor about

their company policy

Find the Matching Gift

Search Engine on our

Website:

• Go to “Raise Money”

• Click on “Matching

Gift Information”

Mail or submit your Matching Gift Receipt to AIDS Walk New York Old Chelsea Station P.O. Box 10 New York, NY 10113-0010

Or, email receipt to: matchinggiftny@aidswalk.net Include: 1. Name of Walker to Credit 2. Name of Donor 3. Donation Amount

Fundraising Deadline: June 15

Before June 15, we email you your Team

Roster with Interim Team Totals. Use this to

follow up with Team Members and inform us if

any more incoming team donations should be

added to your total.

After June 15, we will email you your Final

Team Roster with Final Team Totals, and

announce the Gold Teams for 2012!

Thank you!