automated project office
DESCRIPTION
TRANSCRIPT
Enable | Innovate | SucceedControl | Governance | Communications & Visibility
HAVE YOU EVER BEEN SURPRISED BY SOMETHING OF SIGNIFICANCE IN YOUR BUSINESS?
Enable | Innovate | SucceedControl | Governance | Communications & Visibility
HAVE YOU EVER BEEN SURPRISED BY SOMETHING OF SIGNIFICANCE IN YOUR BUSINESS?
HAVE YOU EVER GOTTEN INCONSISTENT MESSAGES OR INFORMATION FROM YOUR ORGANIZATION?
DO YOU BELIEVE THAT YOU HAVE “AT YOUR FINGERTIPS” THE MOST IMPORTANT DATA AND OPINIONS ABOUT IMPORTANT ACTIVITIES AND EFFORTS?
WHAT IS THE VALUE OF CATCHING OFF-COURSE ACTIVITIES EARLIER?
HAVE YOU BEEN TOLD A PROJECT WAS OK TO FIND OUT LATER OTHERWISE?
Enable | Innovate | SucceedControl | Governance | Communications & Visibility
Established Concept:
ControlGovernance Communications and Visibility
Enable | Innovate | SucceedControl | Governance | Communications & Visibility
Principle Objective: World Class QA Reviews at every Phase of the Project Lifecycle
ControlKnowing what is really happening
Everyone on the same page
Governance Quality Assurance and Best Practice Review
Early risk identification
Communications and Visibility Effective communications up and down the pipeline
Accurate + Timely dashboards
Enable | Innovate | SucceedControl | Governance | Communications & Visibility
QA Reviews
Early operational insight to enable risk mitigation
Effective project control and governance
Leverage of historical trends, data, and metrics
Improved resource performance and productivity
Enforcement of practices and standards
Enable | Innovate | SucceedControl | Governance | Communications & Visibility
Management Knowledge
Individuals
Manager
IndividualActivity
Best Practices ??
Expert Knowledge ??
Etc.
Enable | Innovate | SucceedControl | Governance | Communications & Visibility
Leveraged Knowledge
Individuals
Activity
ManagerO
c
c
a
s
s
i
o
n
a
l
R
e
v
i
e
w
QualityAssurance
Enable | Innovate | SucceedControl | Governance | Communications & Visibility
Leveraged Knowledge
Individuals
Activity
Manager
KOrganizational
Knowledge
KOrganizational
Knowledge
KExternal
Knowledge
-Experts
-Consultants
-BPs
KExternal
Knowledge
-Experts
-Consultants
-BPsO
c
c
a
s
s
i
o
n
a
l
R
e
v
i
e
w
QualityAssurance
Enable | Innovate | SucceedControl | Governance | Communications & Visibility
Imagine if…
Enable | Innovate | SucceedControl | Governance | Communications & Visibility
CAI’s Goal:Create an automated system that ensures “management, visibility, control, and governance”actually are occurring !!
At all times !
Enable | Innovate | SucceedControl | Governance | Communications & Visibility
Gate Gate Gate Gate Gate GateGate
Project Setup
PlanBuild
Test
Section Design
Requirements
Post Project
Review
Implement
Best Practices Expert QA Reviews
Checklists RulesConsulting Advice
Boundaries
Predictors, Forecasting of Future project health
Microsoft Project Clarity
APO
Remedy
Comprehensive Data Repository
Any Similar SystemAny Similar System
Project Lifecycle: Best Practices
Enable | Innovate | SucceedControl | Governance | Communications & Visibility
Project Rework Probability Level
PRPL Line
This PRPL Line chart shows where the rework probability went above the UCL and therefore required management drilldown into the detailed data for possible action.
Attention Needed
12
Anticipate the Future: ExampleProject Rework
Enable | Innovate | SucceedControl | Governance | Communications & Visibility
Discover Automated Project Office (APO): ControlGovernanceCommunications and Visibility
Always Occurring!
Control| Governance | Communications & Visibility
Enable | Innovate | SucceedControl | Governance | Communications & Visibility
We Built Automated Project Office (APO)
Expert Knowledge Repository Intellectual system designed by industry experts and collegiate educators IT Best Practices
Benefits Early operational insight to enable risk mitigation Effective project control and governance Use best practices in project methodologies
Affordable Cost and Easy Install $5K per month Software as a Service (Saas) Immediate implementation: No Hardware, No Programming
Enable | Innovate | SucceedControl | Governance | Communications & Visibility
How Does APO Work?
APO functions as an expert reviewer with knowledge and best practices that regularly reviews projects against expectations to ensure:
Control
Governance
Communications and Visibility
Enable | Innovate | SucceedControl | Governance | Communications & Visibility
How Does APO Work?
APO acts as a “control room”, providing automated analysis and diagnostics for each one of your projects, large and small.
Enable | Innovate | SucceedControl | Governance | Communications & Visibility
How Does APO Work? It begins by pulling in operational
information to form a holistic view of your projects.
This information includes the “hard” project data, such as time, cost, and resource data.
Unlike other tools, APO also uses brief questionnaires to collect subjective feedback from your team members to gain an understanding of the human dimensions of your projects. This is the input most PMOs often lack.
Enable | Innovate | SucceedControl | Governance | Communications & Visibility
How Does APO Work?
All of your project data is then continuously run through a filter of expert knowledge. This filter contains industry best practices, standard processes, and the knowledge we’ve gained over decades of project management.
As your data flows through this filter, APO identifies anomalies, potential risks, and areas that need improvement.
Enable | Innovate | SucceedControl | Governance | Communications & Visibility
How Does APO Work?
These anomalies and potential risks are then presented to APO users through easy-to-use dashboards and reports, allowing you to quickly and easily spot warning signs early. This gives you the time you need to make the next management decision.
Enable | Innovate | SucceedControl | Governance | Communications & Visibility
How Does APO Work?
Finally, APO archives your project data, allowing you to view performance trends across a project’s lifecycle, and compare your present performance to past projects.
Enable | Innovate | SucceedControl | Governance | Communications & Visibility
Key Components
Enable | Innovate | SucceedControl | Governance | Communications & VisibilityControl | Governance | Communications & Visibility
Cost Management
Schedule Management
Quality Management
HR Management
Communications Management
Procurement Management
Risk Management
Scope Management
Clarity
APO
Report Through Either Application (Clarity or APO)
Enable | Innovate | SucceedControl | Governance | Communications & Visibility
Summary
We set out to address the need of: World Class QA Reviews at every Phase of the Project Lifecycle
Having effective Quality Assurance Reviews is a must.
We built APO to provide control, governance and communications & visibility. The result is a more streamlined organization that produces cost effective results. The risk of project failure and over budget spending will be greatly reduced.
Enable | Innovate | SucceedControl | Governance | Communications & Visibility
How to Get Started
APO is a software-as-a-service (Saas) solution, which means:
You can be up and running within a month
There’s no hardware or software you need to install
APO provides control, governance, communications & visibility at 5K
Enable | Innovate | SucceedControl | Governance | Communications & Visibility
Value and ReturnThe early stage identification of future project problems will become immediately apparent. That alone on one key project could be crucial.
Team communications will immediately improve. Out of alignment issue identification and better coordination will occur immediately leading to efficiency and reduced rework.
Management feedback and visibility into the reality of projects will improve. Surprises will decrease dramatically.
Enable | Innovate | SucceedControl | Governance | Communications & Visibility
Value and Return Best practices implementation,
compliance, and learning will accelerate.
A complete, trust-worthy repository of project performance will begin to build immediately and within one year provide great analytical value for improvement.
APO will become the backbone system replacing many costly, manual intensive, and time consuming current efforts.