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AUNILO

1ST

STRATEGIC

PLANNING DOCUMENT

2014-2017

22-23 SEPTEMBER 2014

OFFICE OF ACADEMIC RESOURCES,

CHULALONGKORN UNIVERSITY, BANGKOK

Table of content

EXECUTIVE SUMMARY…………………………………… 1

ASEAN ………………………………………………………… 2

ASEAN UNIVERSITY NETWORK (AUN) ……………….. 3

AUNILO ………………………………………………………. 4

AUNILO STRATEGIC PLANNING FORMULATION …. 6

Strategic Planning Outcome …………………………….. 7

o Identification of Key Inputs ……………………….. 7

o AUNILO Strategic Framework (Draft Plan) ………. 10

Aunilo Strategic Plan ………………………………….. … 16

o Group 1 : Training The Trainers Workshop ………. 19

o Group 2 : Promoting Research Impact and Visibility

of Institution for AUN Members ……… 21

o Group 3 : Library Performance Assessment Through

Sharing Of Best Practices Resources

(Informal Benchmarking) ……………… 24

CONCLUSION ……………………………………………….. 27

Annex 1 – List of Attendance ………………………………………………………… 28

Annex 2 – Program …………………………………………………………………… 29

Page | 1

EXECUTIVE SUMMARY

“AUNILO 1st Strategic Planning” document is prepared for the AUNILO (Libraries of ASEAN

University Network). Since AUNILO initiation in the year 2003, it has been organizing its

annual meeting and planned activities among the member countries and accomplished series of

initiatives to boost online resource sharing among ASEAN University Network (AUN) members.

With the passing years, AUNILO Committees have grown from 17 members in 2004 to 30

members from 10 ASEAN countries. In the 10th AUNILO Meeting in April 2014, the Member

Universities have decided to hold a Strategic Planning Meeting to come out with an action plan

that would help in enhancing the visibility of AUNILO. The objectives of the meeting is to

discuss the relevance, dynamics and directions of AUNILO and to prepare a blue print which

could help in securing the funding for a more efficient management of AUNILO activities in the

years to come.

This document consists of an introduction to ASEAN, ASEAN University Network (AUN) and

AUNILO. It also covers AUNILO’s formulation of the Strategic Plan starting with the

Identification of Key Inputs by looking into Current Resources and Capacity of AUNILO, Policies and directives of Member Universities; National Policies, AUN strategies, and

ASEAN; Users’ & Stakeholders’ Feedback/Inputs; Good examples from other Library

Networks; Trends in Library & Library Networking; Possible Scenarios/ Future of Collaboration.

AUNILO Strategic Framework was drafted on Core Strategic Area 1: Capacity Building; Core

Strategic Area 2: Information and Resource Sharing plus Supporting Strategic Area 3:

Strengthening of AUNILO and Sub-Committee Mechanism. 11 activities/programs were listed

but after a brainstorming session, only 6 major undertakings were supported to be carried out

from 2014-2017. The agendas are listed below:

1. Train the trainer workshop (annually)

2. Knowledge-Based Sharing

3. Promoting research impact and visibility of Institution for AUNILO Institutions

4. The Establishment of Resource Sharing Network Among AUNILO Member Institutions

5. Library Performance Assessment through sharing of best practices resources (informal

benchmarking)

6. Funding for projects

AUNILO members identified the timeframe, coordinator/host and sub-committee of each project

to manage the agreed plan accordingly. It is very much hoped that the AUNILO Strategic Plan

will help boost the actual plan of promoting competent human resources in supporting resource

and information sharing among academic communities in ASEAN, utilizing technological

advancement and existing resources in the AUN Member Universities.

Page | 2

ASEAN

The Association of Southeast Asian Nations or ASEAN was established on 8 August 1967 in

Bangkok by the five original Member Countries, namely, Indonesia, Malaysia, Philippines,

Singapore, and Thailand. Brunei Darussalam joined on 8 January 1984, Vietnam on 28 July

1995, Lao PDR and Myanmar on 23 July 1997, and Cambodia on 30 April 1999.

The ASEAN Declaration states that the aims and purposes of the Association are: (1) to

accelerate economic growth, social progress and cultural development in the region and (2) to

promote regional peace and stability through abiding respect for justice and the rule of law in the

relationship among countries in the region and adherence to the principles of the United Nations

Charter.

The ASEAN Vision 2020, adopted by the ASEAN Leaders on the 30th Anniversary of ASEAN,

agreed on a shared vision of ASEAN as a concert of Southeast Asian nations, outward looking,

living in peace, stability and prosperity, bonded together in partnership in dynamic development

and in a community of caring societies.

In 2003, the ASEAN Leaders resolved that an ASEAN Community shall be established

comprising three pillars, namely, ASEAN Security Community, ASEAN Economic Community

and ASEAN Socio-Cultural Community.

ASEAN Member Countries have adopted the following fundamental principles in their relations

with one another, as contained in the Treaty of Amity and Cooperation in Southeast Asia (TAC):

Mutual respect for the independence, sovereignty, equality, territorial integrity, and

national identity of all nations;

The right of every State to lead its national existence free from external interference,

subversion or coercion;

Non-interference in the internal affairs of one another;

Settlement of differences or disputes by peaceful manner;

Renunciation of the threat or use of force; and

Effective cooperation among themselves

Page | 3

ASEAN University Network (AUN)

The 4th ASEAN Summit in 1992 called for ASEAN Member Countries to help “hasten the

solidarity and development of a regional identity through the promotion of human resource

development so as to further strengthen the existing network of leading universities and

institutions of higher learning in the region.” This idea led to the establishment of the AUN in

November 1995 with the signing of its Charter by the Ministers responsible for higher education

from six Member Countries, and with initial participation of eleven universities from six

countries. A Memorandum of Agreement on the establishment of the ASEAN University

Network was subsequently signed by the presidents/rectors/vice-chancellors of the participating

Member Universities. The Agreement mandated the formation of a Board of Trustees and a

Secretariat headed by an Executive Director. The AUN’s strategic focus built on those identified

by ASEAN to facilitate regional cooperation in developing:

Southeast Asian studies interdisciplinary academic programmes and the availability of

academic degrees in these fields of study in at least one major university in each of the

member states;

ASEAN MA and PhD programmes to be undertaken as cooperative regional academic

programmes, each involving courses offered by institutions of higher education in more

than one member state;

ASEAN regional research projects to be undertaken jointly by scientists/scholars of more

than one member state; and

ASEAN Visiting Professors programmes to enable academics from one member state to

lecture for a given period of time at an institution of higher education of another member

state.

When the First AUN Board of Trustees Meeting convened in November 1996, the above

priorities guided the AUN’s immediate plan of work in four key areas: student and faculty

exchanges, ASEAN studies, information networking, and collaborative research. Later, when the

ASEAN Charter was signed by the Ministries of 10 ASEAN Member States in 2007, AUN

became tasked as a key implementing agency of ASEAN in the Socio-cultural portfolio. AUN

conducts programmes and activities to encourage and promote higher education cooperation and

development to enhance regional integration in achieving global standards. Our current activities

are categorised into five areas covers: (1) Youth Mobility, (2) Academic Collaboration, (3)

Standards, Mechanisms, Systems and Policies of Higher Education Collaboration, (4) Courses

and Programmes Development and (5) Regional and Global Policy Platforms. The AUN’s

strategic focus built on those identified by ASEAN to facilitate regional cooperation in

developing:

To strengthen the existing network of cooperation among universities in ASEAN and

beyond;

To promote collaborative study, research and educational programmes in the priority

areas identified by ASEAN;

To promote cooperation and solidarity among scholars, academicians and researchers in

the ASEAN Member States; and,

To serve as the policy-oriented body in higher education in the ASEAN region.

Page | 4

AUNILO

AUN (ASEAN University Network) has long been encouraging the use of information and

communication technology (ICT) in education through the information networking programme.

The Information Networking among ASEAN Universities Programme emphasises on the

establishment and development of on-line information exchange system in member universities*.

The launch of the AUN homepage (http://www.aun-sec.org/) and the successful seminar on

Information Networking and IT Development in March 2000 have enhanced the dissemination of

information among AUN members.

In September 2002, De La Salle University, Manila, hosted a “Conference on AUN Inter-Library

Online” to strengthen information networking among AUN Member Universities as well as to

provide support of academic resources to the development of a virtual university. The

Conference gathered librarians and IT experts from AUN Member Universities (from UBD,

RUPP, UGM, UI, UM, USM, UP, NUS, NTU, BU, CU, and VNUH) to explore the best possible

way for the establishment of AUN Inter-Library Online. A resolution to set up an AUNILO

Working Committee was adopted at the Conference and submitted to the AUN Board of Trustees

in January 2003.

AUN Executive Director Assoc. Prof. Dr. Supachai Yavaprabhas had asserted, ”AUNILO is a

continuous effort in enhancing information networking among member universities through the

sharing of digital academic resources. It would support the development of an ASEAN virtual

university, which is the AUN’s ultimate goal.”

The AUNILO Working Committee held its 1st meeting in April 2004 in Singapore hosted by the

NTU Library. The theme for the meeting was “Growing people; training and developing new-

age information professionals for academic libraries”. At this meeting, the members reaffirmed

to undertake tasks agreed to in support of the Resolution of the Manila Conference (and

developed terms of reference for the Working Committee and the Secretariat).

To promote competent human resource development in ASEAN by the strong support of

wider access to academic source supplies shared by all ASEAN countries.

To strengthen existing linkages and support further co-operations among higher

education institutions in ASEAN countries through the sharing of academic resources.

To provide another channel of information sharing among academic communities in

ASEAN, utilizing technological advancement and existing resources in the AUN

Member Universities.

The terms of reference of the AUNILO Working Committee

The aim of the AUNILO Working Committee is to help members develop world-class library

and information services. This shall be achieved by:

Planning and formulating strategies and monitoring the progress of activities for the

mutual benefit of the member libraries;

Page | 5

Pursuing resource sharing activities among the member libraries;

Developing and sustaining human resource development programs among the member

libraries; and

Harnessing ICT in the promotion maintenance and enhancement of programmes and

activities of the AUNILO member libraries.

The terms of reference of the AUNILO Secretariat:

Coordinate AUN Secretariat and member libraries planned activities of the Committee

and monitor progress of said activities;

Facilitate communication among member libraries;

Act as clearing house for training and other programs; and

Present a progress report at the annual meeting.

It was also agreed that for five years, from 2004 – 2008, and from 2009 – 2013, Universiti Sains

Malaysia Library shall serve as the AUNILO Secretariat, while Universiti Malaya Library shall

host the AUNILO Portal and set up communication facilities.

The Secretariat

The New AUNILO Secretariat 2014 – 2018

The Committee members for the AUNILO Secretariat at Universiti Sains Malaysia Library are

as follows:-

Chairperson : Mr. Mohd. Pisol Ghadzali

Deputy Chairperson : Mr. Ali Abd. Rahim

Secretary : Ms. Radia Banu Jan Mohamad

Treasurer : Mrs. Noor Azlinda Wan Jan

Members : Ms. Engku Razifah Engku Chik

Mr. Mohd Nasir Md Rashid

Task Force : Ms. Asma Wati Ibrahim

Ms. Azizah Ahmad

Address : Hamzah Sendut Library

Universiti Sains Malaysia

Minden, 11800 Pulau Pinang

Malaysia

Telephone: +604-653 3710

Fax: +604-657 1526

Email: [email protected]

mailto:[email protected]

Page | 6

AUNILO STRATEGIC PLANNING

FORMULATION

1. First, for the track records/ success stories/ lesson learned by AUNILO, the session will

be prepared by AUNILO Secretariat and presented in the form of Info Graphic or

presentation at the beginning of the workshop, to prepare the participants with the

background information.

2. Participants then will be identifying 6 issues and are encouraged to prepare these info

(based on their university/ country policy and information, where applicable) for ease of

references during the workshop

3. The ultimate outcome after identifying the 6 issues is to formulate the AUNILO Strategic

Action Plan. The session requires extensive discussion. This workshop is like a timeline.

Look at the past to know the present and to look forward to the future.

track records/ success stories/

lesson learned by AUNILO

Identification of:

1. Users and stakeholders' feedback

2. National Policies, AUN.....

3. Possible Scenarios/ Future collab.

4. Trends in Library...

5. Good examples.

6. Current resources and capacity of AUNILO

Formulation of AUNILO Strategic Action Plan

Page | 7

Strategic Planning Outcome

Identification of Key Inputs:

1. Current Resources and Capacity of AUNILO

1.1 Staff expertise

1.2 Specialized local resources

1.3 Strong ties between the members

2. Policies and directives of Member Universities, National Policies, AUN

strategies, and ASEAN

2.1 Non-interference from the AUN

2.2 High Level Policy Meeting of the AUN on Post 2015

2.2.1 Improvement of teaching and learning

2.2.2 AUN will do more on the university and industry linkages

2.2.3 Development among other sub-network of the AUN for example:

economic and study networks

2.2.4 AUN-QA has acquired their strategic plan and secured funding support

from EU on the QA Activities (EU-SHARE Project)

2.2.5 ASEAN Credit Transfer System Sub-network has also acquired their

strategic plan and secured funding support from EU (EU- SHARE

Project)

3. Users’ & Stakeholders’ Feedback/ Inputs

3.1 University Ranking

3.2 Users and Stakeholders are not always exactly the same

4. Good examples from other Library Networks

4.1 Promotion and marketing programme from other libraries

4.2 Learn from other networks to create the inter-regional library collaboration

4.3 LIBER, KERIS, IFLA, CONSAL

Page | 8

4.4 Examples from other non-library networks

5. Trends in Library & Library Networking

5.1 Open Access and IR

5.2 Self-services

5.3 Shift from Print to E-Learning and E-Resources

5.4 Library Opening hours

5.5 Librarians getting more involved in a research process

5.6 Outsourcing of services

5.7 Mobile collaboration

5.8 Library architecture

5.9 Outreach programs for the library

5.10 Online learning and research platform in response to the teaching and

learning

5.11 More and more library performance and assessment

5.12 Data curation, digital preservation

5.13 Increasing prices but limited financial resources

5.14 Pay-per-view option

6. Possible Scenarios/ Future of Collaboration

6.1 Staff development:

6.1.1 Possibility of librarian exchange, train or retrain the librarian

6.1.2 Librarian Information Science (formal education for students)

6.1.3 Building of Profession

6.2 Resource Sharing among libraries

6.2.1 Content/ Material/ Expertise/ Information/ Experiences

6.2.2 Consultation services and facilitation

Page | 9

6.2.3 Practitioners’ Meeting/ Forum

6.2.4 Common Databases to be shared among the members

6.2.5 Document Deliveries

6.3 Library impacts and assessment exercises/ studies/ research (practitioner base)

6.3.1 Library Quality Assurance (ASEAN Standard)

6.4 ASEAN Integration

6.4.1 To liaise with professional movement within the region

6.4.2 Impacts on services (freer movement of students/ libraries)

Page | 10

AUNILO Strategic Framework (Draft Plan)

Core Strategic Area 1: Capacity Building

1. Staff development via transfer of knowledge and skills by experts to other

librarians.

2. Train the trainers workshop (annually)


GROUP 1

GROUP 2

1. Staff development via transfer of

knowledge and skills by experts to other

librarians

a. Resources

1. Internal resources

1.1. Experts to be identified

1.2. Funding

1.3. Time allocated for the training

and preparation

1.4. Training materials

1.5. Training support

1.6. Identification of the programs

can be implemented, e.g. staff

exchange, staff attachment,

courses.

2. External resources

2.1. Funding

b. Management

1. AUNILO Secretariat

2. Host institutions

c. Methodology

1. Coordinate programme, create database

and maintain database of experts, make

database available, market the training

available.


a. Resources


1.1. Trainers among the members on

different topics

1.2. Training materials

1.3. Funding from AUNILO

members

2. External

2.1. Funding

2.2. External expertise

b. Management


c. Methodology

1. Identify topics and expertise specific

topics:

Research and Contribution to

the

profession (specifically on grant

writing, conferences, and

research and publication); and,

Information Technology Skills

(particularly on learning

management system, web page

development, and database

Page | 11

2. Supply data on their experts, take care

of logistics if training done at their

library

management)

Research Metrics

2. To develop the training modules and

programs

3. Coincide with the AUNILO Annual

Meeting

4. Make training material available on

portal prior to the training

5. Develop online training programs

6. Seek for online training programs,

select the relevant materials, and share

it on portal.


a. Resources


1.1. Librarians

1.2. Encouragement from the chief

librarians

1.3. Relevant special interest groups

across AUN for e.g.

acquisitions, reference

1.4. Special interest groups (SIG)

already in individual countries


2.1. Use social media platforms

b. Management


2. Universiti Malaya

c. Methodology

1. Manage the portal or platform or get a

host institution

2. Explore ways to make it more visible to

other librarians

Page | 12

Core Strategic Area 2: Information and Resource Sharing

1. Open Access

2. Open Access and visibility of IR for AUNILO Institutions via common web scale

discovery services

3. Print Document Delivery

4. GIFT and Exchange

5. Walk-in access across the member libraries

6. Consortia licensing for 2 common databases: Social Sciences & Science,

Technology, and Medicine (STM)

GROUP 1

GROUP 2

Open Access

a. Resources


1.1. Institutional repositories

1.2. Technical expertise

1.3. University administration to

support/adopt the policy

1.4. Faculty publications

1.5. University press


2.1. Funding

2.2. ASEAN publishers policies to

allow deposit of publications in

IR

2.3. Common platform for open

access materials

2.4. Free harvester or discovery for

open access materials

b. Management


2. AUN Secretariat

c. Methodology

1. Prepare paper for AUN

2. Raise the issue with members, lobby

members for support

Open Access and visibility of IR for

AUNILO Institutions via common web scale

discovery services

a. Resources


1.1. Institutional repository of

AUNILO members

1.2. Expert within the institution


2.1. Funding

b. Management


2. Member Universities

c. Methodology

1. Setting up of IR for members who

hasn’t acquired one

2. Working on discovery services

(drafting of proposal for funding)

Page | 13

Print Document Delivery

a. Resources


1.1. Library collection

1.2. Library division for inter library

loans

1.3. Funding for administrative costs


2.1. Postage service and courier

services

b. Management

1. AUNILO Libraries

c. Methodology

1. Establishing committee to setup

framework with guidelines for

implementation at member libraries.

Print Document Delivery

a. Resources


1.1. Information resources governed

by license agreement with the

publishers


2.1. N/A

b. Management

1. University of Brunei Darussalam

c. Methodology

1. Refer to Appendix 1 of the Proposal to

Establish A Resource Sharing Network

Among AUNILO Member Institutions.

GIFT and Exchange

a. Resources


1.1. Library publications

1.2. University publications

1.3. Space for ASEAN / AUNILO

publications in libraries

1.4. Mutual agreement between

libraries for exchange

programme


2.1. Funding

b. Management

Walk-in access across the member libraries

a. Resources


1.1. N/A


2.1. N/A

b. Management

1. AUNILO Libraries

c. Methodology

1. Letters to all AUNILO Members to

allow access to faculties and students of

Page | 14

1. Member libraries

c. Methodology

1. Relevant department be in charge of the

gift exchange; prepare list of

publications that can be exchanged.

2. Set up sub-committee to manage gift

exchange, consolidate lists from each

library

3. The Meeting noted challenges (postage

spaces/ storage)

4. List down the GIFT under the

AUNILO Portal and members can

request the materials that they are

interested

the member institutions.

2. Institution to state their permitted use

3. Present their Institution ID upon

entering the library

Consortia licensing for 2 common

databases: Social Sciences & Science,

Technology, and Medicine (STM)

a. Resources


1.1. Negotiating expertise


2.1. Publishers

2.2. Seek Funding

b. Management

1. AUNILO Secretariat and member

universities

c. Methodology

1. Identify which are the two common

databases

2. Request proposal from publishers

3. Negotiation

4. The Meeting noted some challenges

implementing this programs, to be

implemented next year

Page | 15

Supporting Strategic Area 3: Strengthening of AUNILO and Sub-Committee

Mechanism

1. Library Performance Assessment through sharing of best practices (informal

benchmarking)


GROUP 1

GROUP 2

Funding for projects

a. Resources


1.1. Tap on librarians with fund

raising experience

1.2. Ability to write good proposals

1.3. AUN Support and expertise


2.1. Philanthropists

2.2. Governments

2.3. Non-government agencies, e.g.

UN, EU, IFLA, CONSAL

b. Management

1. Member libraries

c. Methodology

1. Contribute staff with right skills

Library Performance Assessment through

sharing of best practices (informal

benchmarking)

a. Resources


1.1. Portal

1.2. Internal Expertise


2.1. Office of Quality Management

of the AUNILO members

2.2. International Expertise

b. Management


2. AUN-QA Secretariat

3. Universiti Malaya

c. Methodology

1. Prepare the template to share best

practices

2. Compile areas of assessment of each

library

3. Decide on the set of common ones to

use for AUNILO

Page | 16

AUNILO STRATEGIC PLAN

Core Strategic Area 1: Capacity Building

1. Staff development via transfer of knowledge and skills by experts to other librarians.

2. (Train the trainers workshop (annually))

3. (Knowledge-Based Sharing)

Core Strategic Area 2: Information and Resource Sharing

1. Open Access. (Promoting research impact and visibility of Institution for AUNILO

Institutions)

2. Open Access and visibility of IR for AUNILO Institutions via common web scale

discovery services. (The Establishment of Resource Sharing Network Among AUNILO

Member Institutions)

3. Print Document Delivery

4. GIFT and Exchange

5. Walk-in access across the member libraries

6. Consortia licensing for 2 common databases: Social Sciences / Science, Technology, and

Medicine.

Supporting Strategic Area: Strengthening of AUNILO and Sub-Committee Mechanism

1. (Library Performance Assessment through sharing of best practices resources (informal

benchmarking))

2. (Funding for projects)

There are 11 projects/programs listed after the brainstorming session from the Core Strategic and

Supporting Strategic Area. AUNILO members have chosen 6 core projects/programs to be

carried out from 2014-2017. The programs are listed below:



3. Promoting research impact and visibility of Institution for AUNILO Institutions

4. The Establishment of Resource Sharing Network Among AUNILO Member Institutions


benchmarking)


According to the 6 projects chosen, AUNILO members identify the timeframe, coordinator/host

and sub-committee of each project.

Page | 17

Project / programs

Timeframe Coordinator/

Host

Sub-Committee/

Steering

Committee

Remarks

Knowledge-based

sharing

Immediately

UM

1 per country

Discussion on

Acquisition &

Cataloguing

(special interest

group),

basic function of

the library using

online forum.

UM will come out

with the guidelines

and criteria for the

online forum.

Train the trainers

workshop (annually)

2015: USM,

Malaysia

AUNILO

Secretariat/

Standing

Steering

Committee:

NTU, CU,

ADMU,

RUPP, UBD

2015: UM, UP,

and USM

Back-to-back with

the AUNILO

Meeting (2015

will be in June,

Lao PDR)

2016: UBD,

Brunei

Darussalam

2016: UBD

2017:

Thailand

2017:

2018: To be

informed

2018:

Promoting research

impact and visibility

of Institution for

AUNILO Members

Immediately

UPM, UUM,

DLSU, MU, NUS

SMU, UGM,

VNU-HCM

Need Programme

design

Library Performance

Assessment through

sharing of best

Immediately

Members of

the Steering

Committee to

UKM, BUU,

CMU, UNAIR,

NUOL,PSU, CTU

Page | 18

AUNILO members then chose 3 main projects which need to be further discussed in terms of its

objectives, outcomes/outputs, workplan and estimated budget. Members were then divided into 3

groups to elaborate on:

1. Train the trainers workshop (annual)

2. Promoting research impact and visibility of Institution for AUNILO Members


benchmarking)

practices resources

(informal

benchmarking)

decide who

will be

coordinator

Funding for projects

Based on the

projects

AUN

Secretariat

ADMU, NTU,

PSU

AUN will help in

securing the

funding after the

AUNILO

members come out

with their budget

estimation of each

projects.

The Establishment of

Resource Sharing

Network Among

AUNILO Member

Institutions

Immediately

UBD, Brunei

Darussalam

NTU, NUS, UM

UBD has already

prepared the

proposal

and members will

follow the

guidelines as

stated in the

proposal or

ammend them in

the

meeting/discussion

that will be carried

out.

Page | 19

Group 1: Training the Trainers Workshop

POINTS

DETAILS ADDITIONAL

NOTES

OBJECTIVES

To support the AUNILO objective of

promoting competent human resource

development.

To conduct regular training for AUNILO

members.

To maximize the workshop’s reach via

training the trainers approach.

OUTPUT

1 workshop per year.

At least 1 participant /trainer from

AUNILO members.

Each participant trainer will conduct at least

1 training session at their own institutions

within the year.

OUTCOMES

Competent trainers and competent Staff as

evidenced by feedback from participants

and library directors.

WORKPLAN

Identify training needs, including (but Not

Limited to) use of recent TNA survey.

The Training Committee will undertake

overall planning and implementation:

i. Appointment of Project Manager for

each training program one year in

advance.

ii. Finalizing the Training Schedule

iii. Identification of Topics and

Specialists from AUNILO member

countries or from other countries as

possible Resource Persons.

iv. Invitation to identified Specialists as

Resource Persons

v. Invitation to AUNILO member

institutions to participate in the

training-workshops.

Page | 20

vi. Project manager will liaise with the

trainers, prepare the evaluation of

training session, and submit final

report to AUNILO Secretariat to be

presented in annual meeting

vii. The Training Committee will follow

up with members to ensure local

trainings are conducted.

ESTIMATED

BUDGET

2015 – Malaysia

o Topics: Research and contribution

to the profession + Information

technology skills

2015 – Laos (meeting only)

o Training Committee finalizes topic

and appoints project manager for

2016

2016 – Brunei (meeting + training)



2017

2017 – Thailand (meeting + training)



2018

Estimated budget for One day training:

No. Particulars Pax Cost

(USD)

Total

(USD)

Accommodation 2 400 800

Travel 2 1000 2000

Training

materials

- - 1000

Honorarium for

speakers

2

350

700

Contingency

fund

2,500

TOTAL 7,000

Separate

Budget for

participants

Page | 21

Estimated budget for 1 day training USD7,

000. For 2 days, budget will be USD14,000

(1 program)

4 training programs (2015- 2017)

USD14,000 x 4 = USD56,000

Group 2: Promoting Research Impact and Visibility of Institution for AUN

Members

POINTS

DETAILS ADDITIONAL

NOTES

OBJECTIVES

Enhance research impact of AUN

institutions

Enhance visibility and open access to

publications of AUN institutions

Facilitate research collaboration among AUN

institutions

OUTPUT/

OUTCOMES

Increase research output available on open

access

Increase AUNILO portal access

Increase number of papers deposited in IRs

Increase number of institutions with open

access policies or mandates

Number of papers in IRs

Number of downloads or views of papers in IRs

(Total) (with breakdown by publication types if

possible)

Number of research collaboration?

WORKPLAN

Update survey of AUN institutions on

implementation of IR complete by 30

November 2014

Library OPAC

on discovery

service – not

necessary.

Page | 22

Include in survey to check if AUN

institutions have IR that are OAI-PMH

compliant (includes questions on what is

stopping them from IR, internet access, to

help with budgeting)

Update links to all AUN institutions IRs on

AUNILO portal after survey complete by 30

December 2014

Assist members without IRs to implement

(time will depend on number)

i. Training for librarians on IRs (go to

nearest member who have IR, D-Space,

E-print)

ii. Funding for setting up IRs

iii. Upgrading of IRs to OAI-PMH compliant

Source for appropriate Web scale discovery

service for AUN IRs (go with IRs which are

now ready, other IRs can come on board

when they are ready)

Visit CLM with survey party (work with

AUN), Mr. Korn propose visiting the

country to understand their challenges and

needs before we can plan) (Explain in simple

terms and with more details what it means,

e.g. setting up IR) Mr. Korn planning to go

CLM in June/August 2015, plan 2016 site

visits.

o (Myanmar: University of Yangon,

Institute of Economics, Mandalay

University) (Cambodia: Royal

University of Phnom Penh (RUPP),

Royal University of Law and

Economics (RULE)) (Lao PDR:

National University of Laos)

Abstract in

English must be

prepared for

materials in

other language

ESTIMATED

BUDGET

Cost of web scale discovery service

(USD$20000 p.a.)

Page | 23

Cost of trainer to go to institution for

librarians and IT staff (USD$3000 per trainer

x 2)

Cost of server (USD$4000 of b. + c.)

Propose get common server for institutions in

the country?

Cost of implementing open source software

(USD$)

(Publishers willing to help some member

countries CSR to set up IR)

2015 2016 2017

Web scale

discovery

service

20000 20000 20000

Maintenance

Site visit to

Myanmar for

fact finding

1100

(airfare

+hotel)

210 (per

diem) +

1500

honorarium

= 2810

Implementation

of IR in CLM

Training in 6000 X 3 =

18000

6000

X 3 =

18000

Server 4000 X 3 =

12000

4000

X 3 =

12000

Total 20000 52810 50000

AUN did performance assessment in 2012

and visited the Libraries in Myanmar.

Permission is needed of institution to

disclose the portion on the library.

Page | 24

Group 3: Library Performance Assessment Through Sharing Of Best

Practices Resources (Informal Benchmarking)

POINTS

DETAILS ADDITIONAL

NOTES

OBJECTIVES

Effective management of collection

development

Enhancement of library services

Increasing competency and skills of

librarians

Exchange knowledge and experiences

among librarians

OUTPUT/

OUTCOMES

Users will benefit from getting more access

to regional library collections

Efficient library services

Increase user’s satisfaction

Efficient, competent and smart librarians

WORKPLAN

Plan

Duration

i. Design platform of

the Library

Performance

Assessment Project in

AUNILO portal

(AUNILO

secretariat/UM)

1st week of

October 2014

ii. Set up questionnaires

(by UKM, BUU,

CMU, NUOL,

CTU,NUS, UNAIR)

on various best

practices in term of

libraries:

o Library

management,

October 2014

Allocation of

space in

AUNILO portal

(UM)

Report of the

survey – open

access

Work closely

with UM

(AUNILO

portal)

Page | 25

collection

development,

digitalization,

cataloging,

circulation,

information

service,

information

literacy, research

support, reading

promotion,

institutional

repositories,

library space,

ICT (social

media, library

system, website),

resource sharing

(ILL),etc.

iii. Send the

questionnaires to all

AUNILO members

November 2014

iv. Get the Feedbacks

December 2014

– January 2015

v. Put all feedbacks in

AUNILO portal,

analyze and group the

topics of best

practices

February 2015

vi. Upload the details of

selected topic of best

practices by the

particular members to

AUNILO portal

Page | 26

ESTIMATED

BUDGET

No budget involved since activities will be

carried out through AUNILO portal, social

media and email.

Page | 27

CONCLUSION

Implementation of these plans and processes from 2014 - 2017 will result in visible, regional-

wide, participatory, and on-going process for Member Universities to engage together in shaping

the nature and directions of AUNILO.

AUNILO Strategic Planning expresses the continued commitment to provide the best possible

stewardship for the ASEAN academic community. However, the plan would not succeed unless

we work together to communicate the strategic goals and incorporate the plans into our practices.

In order to ensure the achievement of the strategic goals, we must present a continual,

measurable progress of our activities and programs during each annual Meeting and our

performance could be monitored and adjustments could be made as required to achieve the

desired results.

AUNILO Strategic Plan will be monitored and updated as necessitated. At a minimum, the plan

will be continued to be revised every 4 years to cover a new planning period.

Prepared by:

AUNILO Secretariat

Universiti Sains Malaysia, MALAYSIA

May 2015

Page | 28

Annex 1

LIST OF ATTENDANCE: AUNILO STRATEGIC PLANNING MEETING,

BANGKOK , Office of Academic Resources, Chulalongkorn University,

Bangkok, Thailand (22-24 September 2014)

No. Name Member Universities

1. Mr. Net Wanna Royal University of Phnom Penh, Cambodia

2. Mr. Somxay Khampavong National University of Laos, Laos

3. Dr. Nguyen Hong Sinh Vietnam National University – Ho Chi Minh,

Vietnam

4. Mrs. Ana Maria Fresnidoa De La Salle University, Philippines

5. Dr. Nittida Elz Prince Of Songkhla University, Thailand

6. Dr. Vernon R. Totanes Ateneo de Manila University, Philippines

7. Mr. Nguyen Hoang Vinh Vuong Can Tho University, Vietnam

8. Ms. Chaweewan Swasdee Mahidol University, Thailand

9. Mr. Amir Hussain Ishak Universiti Putra Malaysia, Malaysia

10. Ms. Dianne Cmor Nanyang Technological University,

Singapore

11. Mrs. Nawang Purwanti Universitas Gadjah Mada, Indonesia

12. Assist. Prof. Dr. Pimrumpai Premsmit Chulalongkorn University, Thailand

13. Ms. Yeo Pin Pin Singapore Management University,

Singapore

14. Mrs. Lee Cheng Ean National University of Singapore, Singapore

15. Mr. Mohd Pisol Ghadzali Universiti Sains Malaysia, Malaysia

16. Mr. Salleh Hudin Mustafa Universiti Utara Malaysia, Malaysia

17. Mdm Hafsah Mohamad Universiti Kebangsaan Malaysia, Malaysia

18. Mr. Mahbob Yusof Universiti Malaya, Malaysia

ASEAN University Network (AUN) Secretariat

19. Dr. Choltis Dhirathiti AUN Deputy Executive Director, AUN

Office, Thailand

20. Mr. Korn Ratanagosoom Senior Programme Officer AUN Office,

Thailand

21. Ms. Ing-orn Jeerararuensak Programme Officer, AUN Office, Thailand

22. Ms. Piyapat Kultanan Programme Officer AUN Office, Thailand

AUNILO Secretariat:

23. Ms. Radia Banu Jan Mohamad Secretary, Universiti Sains Malaysia,

Malaysia

24. Ms. Noor Azlinda Wan Jan Treasurer, Universiti Sains Malaysia,

Malaysia

Page | 29

Annex 2

1st AUNILO Strategic Meeting Programme

22 September 2014 (Day 1)

8.30 am : Welcoming Speech by Mr. Mohd Pisol Ghadzali,

Chairperson of AUNILO

8.45 am : Identification of Key Inputs:

Policies and directives of member universities, National Policies,

AUN Strategies and ASEAN

Users’& Stakeholders’ Feedbacks / Inputs

Possible Scenarios/Future of the Collaboration

Trends in Library & Library Networking

10.30 am : Tea break

11.00 am : Identification of Key Inputs (cont.)

Good examples from other Library Networks

Current Resources and Capacity of AUNILO

Track Records, Success Stories and Lesson Learned of AUNILO

12.30 pm : Lunch break

2.00 pm : Formulation of Collaborative Strategies

5.00 pm : End of session

23 September 2014 (Day 2)

8.30 am : Prioritization of Current and Future Programs, Projects and Activities

10.30 am : Tea break

11.00 am : Prioritization of Current and Future Programs, Projects and Activities

(cont.)

12.30 pm : Lunch break

2.00 pm : Conclusion and Remarks

3.00 pm : End of session

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