august 17, 2007 integrated financial management system finance department, government of gujarat
TRANSCRIPT
August 17, 2007
Inte
grate
d Fin
ancial
Managem
ent
Syste
m
Finance Department, Government of Gujarat
What is IFMS?What is IFMS?Integrated Financial Management System (IFMS) Integrated Financial Management System (IFMS) is a tool which will provide :is a tool which will provide :
Long-term solution for carrying out treasury and pension functions Long-term solution for carrying out treasury and pension functions of Government of Gujaratof Government of Gujarat
Consolidated and consistent information about the expenditures Consolidated and consistent information about the expenditures and revenues across stateand revenues across state
A system that tracks financial events and summarizes informationA system that tracks financial events and summarizes information
Support for Support for
• Adequate management reporting Adequate management reporting • Policy decisionsPolicy decisions• Preparation of auditable financial statementsPreparation of auditable financial statements
Financial Management Financial Management Finance
Department
(planning & manageme
n)
Budget (preparatio
n)
Budget execution
– (Grant release)
Treasury Functions( Transactio
n accounting, recording
and reporting)
AG audit(External
audit)
Information feedback
Banks(Receipt
& Payment
)
Objectives of the Objectives of the systemsystem
Objectives of IFMSObjectives of IFMS Effective and efficient monitoring and control of Effective and efficient monitoring and control of
state revenue and expenditurestate revenue and expenditure
By efficient management of fundsBy efficient management of funds By monitoring and controlling government liabilitiesBy monitoring and controlling government liabilities By monitoring wage and means positionBy monitoring wage and means position
Real time financial position of state finances by Real time financial position of state finances by on-line updation and consolidation of Receipts & on-line updation and consolidation of Receipts & PaymentsPayments
Automated consolidation and aggregation of data Automated consolidation and aggregation of data hence more time for value added analysishence more time for value added analysis
Objectives of IFMS contd…Objectives of IFMS contd… Automated accounts generation of the stateAutomated accounts generation of the state
Interfacing with Banks, AG Office, Tax System for Interfacing with Banks, AG Office, Tax System for data/information exchangedata/information exchange
Facilitate DDOs to track their budget allotment, payments Facilitate DDOs to track their budget allotment, payments and expenses and expenses
Online Tax Payment Facility for VAT and other Taxes for Online Tax Payment Facility for VAT and other Taxes for Citizens Citizens
Single sign on through PortalSingle sign on through Portal
Workflow automationWorkflow automation
IFMS ModulesIFMS Modules
IFMS
IFMS Module detailsIFMS Module detailsFinance Department / DAT major functionsFinance Department / DAT major functions
• Online Grant distributions to Admin Dept., their controlling Online Grant distributions to Admin Dept., their controlling officers and Drawing and disbursement officers within the limit of officers and Drawing and disbursement officers within the limit of approved budgetapproved budget
• Interfacing with IWDMS budget module and debt managementInterfacing with IWDMS budget module and debt management• MIS and Decision support systemMIS and Decision support system• Employee Information maintenanceEmployee Information maintenance
DDO module major functionsDDO module major functions• Electronic Bill preparation by DDO and submission in respective Electronic Bill preparation by DDO and submission in respective
treasury offices electronically. There are around 40+ bills which treasury offices electronically. There are around 40+ bills which will be prepared onlinewill be prepared online
• MIS for bill tracking, monitoring of expenditure w.r.t Allocated MIS for bill tracking, monitoring of expenditure w.r.t Allocated Grant and BudgetGrant and Budget
IFMS Module detailsIFMS Module details (Contd.)(Contd.)Treasury core functions Treasury core functions
• Bill processing (Inward, audit, cheque processing)Bill processing (Inward, audit, cheque processing)• Stamp processingStamp processing• Pension processingPension processing• Expenditure and Receipt accounting (book branch)Expenditure and Receipt accounting (book branch)• LC ExpenditureLC Expenditure• PD/PLA account maintenancePD/PLA account maintenance
DPPF core functionsDPPF core functions• Pension ProcessingPension Processing• HBA/MCA/GPF account maintenanceHBA/MCA/GPF account maintenance
External InterfacesExternal Interfaces• Interface with Bank for electronic payment, bank scroll details Interface with Bank for electronic payment, bank scroll details
(receipt & expenditure), monthly statements detail(receipt & expenditure), monthly statements detail• Interface with AG for providing accounting detail for receipt and Interface with AG for providing accounting detail for receipt and
expenditure by weeklyexpenditure by weekly• Interface with RBI for wage and means position of the stateInterface with RBI for wage and means position of the state• Interface with Tax Information System for getting the revenue Interface with Tax Information System for getting the revenue
collectioncollection
UtilitiesUtilities• Audit trailAudit trail• Report generation on demandReport generation on demand• Notification / reminder generation for specific event through Notification / reminder generation for specific event through
SMS/EmailSMS/Email• Access control mechanism for better securityAccess control mechanism for better security
IFMS Module details (Contd.)IFMS Module details (Contd.)
IFMS InterfacesIFMS Interfaces
Bank/RBI
DatabaseDatabase
AG
DatabaseDatabase
IWDMS
DatabaseDatabase
VATIS
DatabaseDatabase
Other Admin. Department
DatabaseDatabase
HO (DAT / DPPF / FD )
DatabaseDatabase
Interface
Inte
rfa
ce
Inte
rfac
e
Reserve Bank of IndiaFinance Department
Finance Department Accountant GeneralActual Accounts of Previous Year
Ways and Means
Final Budget Prepared by FD
Finance Department Admin DepartmentsBudget Estimation
Grant Distribution
Admin Departments Controlling Officer
Controlling Officer
Budget Estimation
Grant Distribution
Drawing & Disbursement Officer
Grant Distribution
Drawing &Disbursement Officer
Treasury /Sub Treasury /PAO/AG Office
Bill Submission
Bill Status intimation
Reserve Bank Deposit
Sub Treasury Treasury Indent of Stamp and Cheques
Intimation of indent status
Indent status
Treasury Indent consolidation and Preparation
Superintendent of Stamp
IFMS Interface and IntegrationIFMS Interface and Integration
DPPF Treasury /
Sub Treasury
PPO, CVP and DCRG Submission
Bank Scroll
Bank Treasury /
Sub Treasury
Treasury
Indent for Cheque Books and DSS for State Expenditure
and Receipt DAT
Treasury /Sub Treasury /
PAO
HBA / MCA Schedule
HBA / MCA / GPFNo Due Certificate issue and GPF annually Account info.
VAT Treasury VAT Tax Challan and Party Master
Advice Report
Accountant GeneralTreasury /
Sub Treasury
Treasury & Sub Treasury Accounts
Adjustment Accounts
Govt Admin Dept and other Govt Offices
Pension Paper submission
Pension Status DPPF
Indent status and Authority
Interface and IntegrationInterface and Integration
Interface and IntegrationInterface and Integration
DAT Finance DepartmentMIS of State Finance Profile
DPPF
MIS Pension Liability Report
Finance Department
DAT Admin Departments
MIS Reports
1. Department wise Expenditure and Receipts2. Controlling Officer wise Expenditure
and Receipts against of Grant3. DDO wise Expenditure and Receipts against Grant.
Data Exchange Between Data Exchange Between ModulesModules
FINANCEDEPT
Treasury
OtherDepartments
Pension
Taxes
DebtManagement
Budget Ceilin
g
Sanctions and Schemes
Consolidated Reports
Employee Information
Pension Cases
Consolidated ReportsGuarantee
information
Consolidation of Tax informationTax Collection
Debt information
External Agencies (Bank, AG Office
etc.)
Acco
un
ts
Scroll, Voucher ,
Challan, Data
to AG Office
etc.
Key Features and Key Features and BenefitsBenefits
All Administrative Departments will be able to All Administrative Departments will be able to
Track total expenditure incurred at a given point of time Track total expenditure incurred at a given point of time against estimated budget and total Grant allocated for that against estimated budget and total Grant allocated for that periodperiod
Track and Monitor Plan / Non Plan Expenditure respectivelyTrack and Monitor Plan / Non Plan Expenditure respectively
Track and Monitor Centrally Sponsored Scheme detailsTrack and Monitor Centrally Sponsored Scheme details
Monitor Major Head wise and Scheme wise details of Monitor Major Head wise and Scheme wise details of Plan/Non Plan ExpendituresPlan/Non Plan Expenditures
Get total grant utilization report (Department wise Get total grant utilization report (Department wise Used/Unused grant)Used/Unused grant)
Monitor Controlling Officer (CO) and Drawing and Monitor Controlling Officer (CO) and Drawing and Disbursement Officer (DDO) wise Grant utilization and Disbursement Officer (DDO) wise Grant utilization and Expenditure detailsExpenditure details
Key Features / BenefitsKey Features / Benefits
Key Features / BenefitsKey Features / Benefits contd..contd..
Integrated solution offering a Single Window Interface across Integrated solution offering a Single Window Interface across various functions viz. FD, Budget, DoAT, DPPF, Treasuries, sub various functions viz. FD, Budget, DoAT, DPPF, Treasuries, sub treasuries, DDO, PPO and PAOtreasuries, DDO, PPO and PAO
Exchange of data with external entities like AGO, RBI, Banks, Exchange of data with external entities like AGO, RBI, Banks, and other Government departmentsand other Government departments
Online Bill processing helps state government employees and Online Bill processing helps state government employees and citizens to track status various bills submittedcitizens to track status various bills submitted
Readily available information with 24x7 accessReadily available information with 24x7 access
Elimination of duplication of work and one time data Elimination of duplication of work and one time data capture/entry at source onlycapture/entry at source only
Faster bills processingFaster bills processing
Reduced cost & time of serviceReduced cost & time of service
Rationalization of financial resourcesRationalization of financial resources
Effective policy makingEffective policy making
Monitor information flowMonitor information flow
Better performance, reliability, security, and scalabilityBetter performance, reliability, security, and scalability
Better transparency and accountability Better transparency and accountability
State Financial DashboardState Financial Dashboard
Multiple delivery channels (like internet, intranet, SMS, Multiple delivery channels (like internet, intranet, SMS, email, IVR, kiosk) capable solutionemail, IVR, kiosk) capable solution
Key Features / BenefitsKey Features / Benefits contd..contd..
Thank YouThank You