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MEETING MINUTES Date: August 20, 2007 Subject: Presentation of US 30 at Sterling City Council Meeting Project: FAP 309 (US 30)

Section (20-1, 17R, 16, 15, 110)FS Whiteside County Job No. P-92-107-07

NAME ORGANIZATION

Honorable Amy Viering Mayor of Sterling Captain Steve Marschang Sterling Fire Department Ron Coplan City Attorney Jay Wieland City Manager Maria Romborts City Clerk Retha Elston Alderman Sterling City Council Barry Cox Alderman Sterling City Council Lon Sotelo Alderman Sterling City Council Joe Martin Alderman Sterling City Council Wally Adell Alderman Sterling City Council Skip Lee Alderman Sterling City Council Scot Shumard City Staff Tom Slothower Citizen Cindy Von Holten City Staff Dawn Perkins Illinois Department of Transportation – District 2 Becky Marruffo Illinois Department of Transportation – District 2 Gil Janes Howard R. Green Michael Walton Volkert & Associates

On Monday August 20, 2007 at 6:30.p.m. Gil Janes of Howard R. Green, Dawn Perkins and Becky Marruffo from the Illinois Dept. of Transportation and Michael Walton of Volkert and Associates attended the Sterling City Council meeting at the City Hall in Sterling, Illinois. A portion of this meeting was set aside to discuss the US 30 PEI Environmental Impact Study Project between Fulton and Rock Falls in Illinois. Becky Murraffo introduced the project to the council and a brief project overview and status was presented by Gil Janes and Mike Walton in a Power-Point format.

of 7 Stakeholder Meeting Minutes

Sterling City Council US 30 Phase I EIS

City of SterlingCity of SterlingCity CouncilCity Council

City HallCity Hall

Monday, August 20, 2007Monday, August 20, 2007

US 30 ProjectUS 30 ProjectThis project proposes 4 lane improvements to This project proposes 4 lane improvements to

US 30 in Whiteside County Illinois, from the US 30 in Whiteside County Illinois, from the junction of IL 136 near Fulton to the junction junction of IL 136 near Fulton to the junction of IL 40 in Rock Falls.of IL 40 in Rock Falls.

Feasibility Study Area



The US 30 Corridor Feasibility Study The US 30 Corridor Feasibility Study determined there was a need to:determined there was a need to:

Improve Regional Mobility Improve Regional Mobility

Accommodate Land Use Planning GoalsAccommodate Land Use Planning Goals

Address Local System Deficiencies and SafetyAddress Local System Deficiencies and Safety

NEXT STEPNEXT STEPENVIRONMENTAL IMPACT ENVIRONMENTAL IMPACT

STATEMENTSTATEMENTAND PHASE I DESIGN REPORTAND PHASE I DESIGN REPORTUsing Context Sensitive Solutions Using Context Sensitive Solutions

ProcessProcess

US 30 Study Bands



INITIATEE.I.S

July 2007

CONDUCT PROJECT SCOPING PROCESS

DETERMINE REASONABLE

ALTERNATIVES

EVALUATE REASONABLE

ALTERNATIVESIN-DEPTH

PROVIDE DRAFT E.I.S. FOR PUBLIC

COMMENT

EVALUATE & RESPOND TO

PUBLIC COMMENTS

APPROVAL OFFINAL E.I.S

(PREFERREDALTERNATIVE)

RECORD OF DECISION

Late 2010

PHASE IPHASE IENVIRONMENTAL ENVIRONMENTAL

IMPACT STATEMENT (E.I.S.)IMPACT STATEMENT (E.I.S.)

BEGIN PHASE I

COMPLETEDESIGN REPORT

Project TimelineProject Timeline

First PublicInformation Meeting

CorridorStudy

PHASE IEnvironmental Impact Statement

And Design Report

PHASE IIFinal Design and

Construction Bid DocumentsNot funded

1

Second PublicInformation Meeting PHASE III

ConstructionNot funded

- Study Area reduced to Select Corridors

- Preferred Corridor(s) Selected- Alternative Alignments Developed

- Environmental & Design Report Complete

PHASE IVMaintenance

Upon Project Completion

12

2 4

34

5

5

Open HousePublic Hearing

- Preferred Alignment Selected

Third PublicInformation Meeting

3

6

- Environmental & Design Report Initiated

6

Community Advisory Group Participation

Project Study Group(PSG)is formed

Stakeholders are Identified

CAGs evaluate & refineCorridors based on Environmental

& Engineering Criteria Public Information Meeting #2Present Alternative Corridors

Public Information Meeting #1Present Study Bands

CAGs develop Problem Statement

and define Project Context

PSG develops Preliminary AlternativeCorridors with input from CAGs

PSG develops Purpose & Need Statement from Problem Statement

PSG selects Preferred Corridors

PSG develops Alternative Alignments with Preliminary input from CAGs

Public Information Meeting #3Present Proposed US 30 Alignment

CAGs evaluate & refinealignments based on Environmental

& Engineering CriteriaPublic Hearing

Present Alternative Alignments

PSG selects Preferred Alignment

Complete the Environmental Impact Statement & Design Report

CONTEXT SENSITIVE SOLUTIONSCONTEXT SENSITIVE SOLUTIONSSTAKEHOLDER INVOLVEMENT PROCESSSTAKEHOLDER INVOLVEMENT PROCESS

PSG Selects Community Advisory Group(CAG) Members from Stakeholders



Other Public Outreach ActivitiesOther Public Outreach Activities::

Stakeholder Meeting and BriefingsStakeholder Meeting and BriefingsPublic Information MeetingsPublic Information MeetingsNew Project Web SiteNew Project Web SiteNew Project HotlineNew Project HotlineProject Newsletters and Fact SheetsProject Newsletters and Fact Sheets

STAKEHOLDER BRIEFING STAKEHOLDER BRIEFING HIGHLIGHTSHIGHLIGHTS

JULY and AUGUST 2007 JULY and AUGUST 2007

MEETING PURPOSEMEETING PURPOSEAUDIENCEAUDIENCEFUTURE MEETINGSFUTURE MEETINGSLEGISLATIVE BRIEFINGSLEGISLATIVE BRIEFINGSINTEREST/ISSUES/CONCERNS INTEREST/ISSUES/CONCERNS

Public Information Meeting Public Information Meeting OVERVIEWOVERVIEW

Morrison, IllinoisMorrison, IllinoisMonday, July, 25, 2007 Monday, July, 25, 2007

ATTENDANCE: 253ATTENDANCE: 253ATTENDEES: ATTENDEES: Business Leaders, Home Owners, Business Leaders, Home Owners,

Farmers, Political Officials, Media, Business Farmers, Political Officials, Media, Business Owners, Farm Bureau, Special Interest Groups, Owners, Farm Bureau, Special Interest Groups, Roadway Commissioners, Chamber / Economic Roadway Commissioners, Chamber / Economic Development Agency RepresentativesDevelopment Agency Representatives

COMMUNITIES: COMMUNITIES: Fulton, Morrison, Rock Falls, Fulton, Morrison, Rock Falls, Sterling, Lyndon, Erie, Galesburg, Mt. Prospect, Sterling, Lyndon, Erie, Galesburg, Mt. Prospect, Clinton, Iowa, Davenport, IowaClinton, Iowa, Davenport, Iowa



INTEREST/ISSUES/COMMENTS:INTEREST/ISSUES/COMMENTS:What are the property impacts? What are the property impacts? Is my property impacted? Is my property impacted? Where are the alignments?Where are the alignments?What happen to the preferred alignments What happen to the preferred alignments identified in the feasibility study? identified in the feasibility study? How much is this project going to cost us?How much is this project going to cost us?Who is funding this project? Who is funding this project? When will you build the highway?When will you build the highway?Will there be a byWill there be a by--pass in Morrison?pass in Morrison?Who is going to pay me for my property? Who is going to pay me for my property?

YOUR COMMENTS & YOUR COMMENTS & CONCERNSCONCERNS

THANK YOU FOR YOUR THANK YOU FOR YOUR ONGOING SUPPORT !ONGOING SUPPORT !





The primary concerns and issues from this group were as follows:

1). Why did the project study area get shortened on the west end of the project?

Our Response: As part of the Corridor Study a traffic analysis was completed. As a result of the

traffic analysis the study team found that projected traffic west of the intersection of IL 136 and US 30 splits almost evenly. The traffic volumes beyond this point reduced the need for an additional lane improvement based on traffic volume.

2). How would it be possible to get a four lane through Morrison?

Our Response: That will be one of the concerns that will have to be discussed by the Community

advisory group once the problem statement is established. IDOT has already had problems on another project in the widening of a portion of US 30 in Morrison so this concern is evident. The placement of a four lane through or around Morrison will has many environmental and design concerns that will have to be evaluated and with a consensus by the CAG the corridor will be selected.

There was very strong support for the project by the City of Sterling. A few of the council members had attended the Public Involvement meeting in July and felt it was well run. The City Council will have representation in the Community Advisory Group and would like to be updated as to the status of the Project as it moves forward.