atlas project - university it2012/10/26 · atlas eam implementation project it’s time to get...
TRANSCRIPT
![Page 1: Atlas Project - University IT2012/10/26 · Atlas eAM Implementation Project It’s Time to Get Involved • Your feedback is valuable • You know the business • Participate in](https://reader034.vdocuments.us/reader034/viewer/2022052613/5f1b756f2aee513f7931c004/html5/thumbnails/1.jpg)
Page 1
Atlas Project Stanford Enterprise Asset Management (eAM)
Atlas Users Group Meeting October 22, 2012
![Page 2: Atlas Project - University IT2012/10/26 · Atlas eAM Implementation Project It’s Time to Get Involved • Your feedback is valuable • You know the business • Participate in](https://reader034.vdocuments.us/reader034/viewer/2022052613/5f1b756f2aee513f7931c004/html5/thumbnails/2.jpg)
Page 2
Agenda
“Re”-Introductions Project Overview Project Update Phase 2 Rollout What Does Release Approach Mean for You? A Sneak Peak at a Form in Progress Communication and Training It’s time to get involved! Next steps and Open Discussion
![Page 3: Atlas Project - University IT2012/10/26 · Atlas eAM Implementation Project It’s Time to Get Involved • Your feedback is valuable • You know the business • Participate in](https://reader034.vdocuments.us/reader034/viewer/2022052613/5f1b756f2aee513f7931c004/html5/thumbnails/3.jpg)
Page 3
Project Overview
• Goal: – Implement Next Generation Work Order & Billing System
• Replace ITS ordering and billing systems with new systems • Ordering Portal: Process Management Group (PMG) • Oracle E-Business Suite: Enterprise Asset Management, Inventory
Management, Property Management, Grants, etc. – Improve and simplify the ordering experience
• Provide Web forms resulting in well-formed order – Process improvements
• Integrate with other ITS systems such as SIPdb, the Phone number assignment system
• Leverage data from existing systems (Oracle Property Manager)
![Page 4: Atlas Project - University IT2012/10/26 · Atlas eAM Implementation Project It’s Time to Get Involved • Your feedback is valuable • You know the business • Participate in](https://reader034.vdocuments.us/reader034/viewer/2022052613/5f1b756f2aee513f7931c004/html5/thumbnails/4.jpg)
Page 4
Project Update
• What we’ve done: – Phase 1: Completed July 9
• Two key clients using new ordering portal to order single-line VoIP phone service
• What we’re working on: – Phase 2 Rollout
• Release services in groups • Begin with three services • Provide reporting via OBIEE
• When is all this happening? – Phase 2 Rollout: Begins December 3, 2012
✔
![Page 5: Atlas Project - University IT2012/10/26 · Atlas eAM Implementation Project It’s Time to Get Involved • Your feedback is valuable • You know the business • Participate in](https://reader034.vdocuments.us/reader034/viewer/2022052613/5f1b756f2aee513f7931c004/html5/thumbnails/5.jpg)
Page 5
Phase 2 rollout Release three services starting in December 2012:
Cable TV for University, Students, SHC clients Pager for University, Students, SHC, LPCH clients Cell Phone for University, Students, SHC, LPCH clients
Proposed sequence of other services:
Wiring and Construction VoIP, TDM, Circuits, & Campus Card External Clients/Residential Services Computing Services
![Page 6: Atlas Project - University IT2012/10/26 · Atlas eAM Implementation Project It’s Time to Get Involved • Your feedback is valuable • You know the business • Participate in](https://reader034.vdocuments.us/reader034/viewer/2022052613/5f1b756f2aee513f7931c004/html5/thumbnails/6.jpg)
Page 6
Demo!
![Page 7: Atlas Project - University IT2012/10/26 · Atlas eAM Implementation Project It’s Time to Get Involved • Your feedback is valuable • You know the business • Participate in](https://reader034.vdocuments.us/reader034/viewer/2022052613/5f1b756f2aee513f7931c004/html5/thumbnails/7.jpg)
Page 7
What does Release Approach Mean for You? • Transition period: both systems will be running for a few months • Splash page or links to direct traffic to correct order form • Billing will also transition
- Billing cycle will change from the 24th of the month to last day of the month - Postings from both systems in Expenditure Statement
• Reporting - OBIEE detailed reporting will be available for transitioned services - OrderIT detailed reporting for services not yet moved
Don’t have it. DELETE slide
![Page 8: Atlas Project - University IT2012/10/26 · Atlas eAM Implementation Project It’s Time to Get Involved • Your feedback is valuable • You know the business • Participate in](https://reader034.vdocuments.us/reader034/viewer/2022052613/5f1b756f2aee513f7931c004/html5/thumbnails/8.jpg)
Page 8
Communications, Testing, and Training
• Oct 24 Brief prototype demo to cell phone orderers • Nov 1 Email communication to Department IT Contacts • Nov 5-21 User Acceptance Testing
– Goal: Basic Navigation, form completion, feedback – UAT Lab Drop-in Sessions – Sign-Ups through email
survey tool (Qualtrics) • Nov 15 Atlas Users Group Meeting before Go-live
![Page 9: Atlas Project - University IT2012/10/26 · Atlas eAM Implementation Project It’s Time to Get Involved • Your feedback is valuable • You know the business • Participate in](https://reader034.vdocuments.us/reader034/viewer/2022052613/5f1b756f2aee513f7931c004/html5/thumbnails/9.jpg)
Page 9
Atlas eAM Implementation Project It’s Time to Get Involved
• Your feedback is valuable • You know the business • Participate in User Acceptance Testing
– Week of November 5 – Provide feedback on ordering forms
• Sounding board for business process changes • Champion this project with your peers • Become a “super user” to support your peers
![Page 10: Atlas Project - University IT2012/10/26 · Atlas eAM Implementation Project It’s Time to Get Involved • Your feedback is valuable • You know the business • Participate in](https://reader034.vdocuments.us/reader034/viewer/2022052613/5f1b756f2aee513f7931c004/html5/thumbnails/10.jpg)
Page 10
Atlas eAM Implementation Project Project Information and Management Project Documentation in AS Confluence site: http://asconfluence.stanford.edu Business Sponsor: Kathy Pappas-Kassaras email: [email protected] ITS Project Manager: Bernadette Drechsler email: [email protected] ITS Campus Readiness: JoAnn Cuevas email: [email protected] ITS Campus Readiness: Ammy Woodbury Email: [email protected]
![Page 11: Atlas Project - University IT2012/10/26 · Atlas eAM Implementation Project It’s Time to Get Involved • Your feedback is valuable • You know the business • Participate in](https://reader034.vdocuments.us/reader034/viewer/2022052613/5f1b756f2aee513f7931c004/html5/thumbnails/11.jpg)
Page 11
Questions and Discussion