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PINNACOL ASSURANCEPINNACOL ASSURANCEWants you to know aboutWants you to know about::

EMERGENCY/DISASTER

PREPAREDNESS

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Emergency defined:Emergency defined:

“Any unplanned event that can cause death or injury to employees, customers or the public or that can shut down your business, disrupt operations or cause physical or environmental damage”

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ObjectivesObjectives

Better understanding of potential workplace emergencies

How to recognize emergency situations

Steps to create and implement a written Emergency Preparedness plan

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Why Prepare?Why Prepare?

Prevent injury or loss of lifePrevent property lossSave $$$ on insuranceReduce liability exposureEnhance your company’s image with

employees and the public. Comply with Federal statute

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OSHA requirements:OSHA requirements:

General Duty Clause -“Each employer shall provide each

employee, employment and a place of employment that is free from any recognized hazard that is causing or likely to cause death or physical harm”

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4 Major Types of Emergencies4 Major Types of Emergencies::

Weather EmergenciesNon-weather EmergenciesFiresMedical

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Weather EmergenciesWeather Emergencies

BlizzardsHigh WindsTornadoesLightning or HailFlash FloodsMudslides

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Non-Weather EmergenciesNon-Weather Emergencies

EarthquakesViolenceGas leaksAircraftHazardous material emergenciesWater Damage

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Fires and ExplosionsFires and Explosions

Building firesWildfiresReactive chemicalsBombs

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Medical EmergenciesMedical Emergencies

Workplace AccidentsNon workplace illness (heart attack)Biohazards

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Emergency ProgramEmergency Program

Identify/Prioritize RisksDetermine how to respondAssign responsibilitiesMaintain documentationTrain personnelConduct drillsEvaluate program

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#1: #1: Identify/Prioritize the Identify/Prioritize the Risk Risk

Historical: emergencies in the past?Geographical: workplace location?Technological: business operations?Human Error: what emergencies

could be caused by human error?

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#1: #1: Assess the ImpactAssess the Impact

Human- Probability of Death or Injury?

Property- Cost of repair or replacement?

Business- Loss of customers, etc?

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#2 #2 Determine How to Respond Determine How to Respond Receive notificationProvide warningEvacuateImplement Emergency ProceduresShut down facilityReturn to normal operations

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# 3 # 3 Assign ResponsibilitiesAssign Responsibilities

Emergency Plan Administration * Assign a Program Administrator with authority

Emergency coordination * Designate a coordinator per facility or shift

Evacuation assistance * Overall assistance * Specific Emergency Duties (CPR/ first aid, spill response)

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#4 #4 Maintain DocumentationMaintain Documentation

Written preparedness planProcedures for specific emergenciesList of important phone numbersMaps for evacuation routes, exits, etcMaterial Safety Data SheetsPreparedness training recordsList of employee data (phone #’s, etc)

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#5 #5 Train General PersonnelTrain General Personnel

Purpose of programWhat potential emergencies?General & Specific proceduresEvacuation procedures, routes, etc.Assembly and shelter areaTraining at least annually

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#5 #5 Train Evacuation LeadersTrain Evacuation Leaders

How the evacuation will be soundedSpecific areas of responsibilityEvacuation procedures, routes, exitsAssembly and shelter areasHow to account for their personnelHow to account for non-employees

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#6 #6 Conduct Emergency DrillsConduct Emergency Drills

Notify authorities priorScheduled and unscheduled drillsAssign observers

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#7 #7 Evaluate/Update ProgramEvaluate/Update Program

Was communication effective?Were response times adequate?Did employees react as planned?

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10 most common errors with 10 most common errors with Emergency Response PlansEmergency Response Plans

No upper management support

No employee buy-in Poor planning Lack of

training/practice No designated leader Failure to keep plan

updated

No method of communication to alert employees

OSHA regulations not part of the plan

No procedures for shutting down critical equipment

Employees not instructed what to do in emergency

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Example - Fire PreparednessExample - Fire Preparedness

Consult local Fire Dept for response capabilities, fire codes, etc.

* What is their estimated response time? * Is your facility adequately protected? * Are nearby building operations a “high-risk”?

* Is your business in a multi-unit building?

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Fire Preparedness-Fire Preparedness-

Identify processes or materials that could cause or exacerbate a fire.

* Are materials being used correctly? * Are they stored correctly (MSDS)? * Are hazardous/flammable chemicals noted on outside of building (NFPA 704) ?

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Fire PreparednessFire Preparedness

Identify Hazardous Practices

* Are boxes or materials stored close to sprinkler

heads? * Are oily rags disposed of properly? * Is access to fire extinguishers obstructed?

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Fire Preparedness-Fire Preparedness-

Distribute information to employees!

* How to prevent fires * How to report fires * How to contain fires (fire extinguishers, close doors/windows, etc.) * How to evacuate the facility safely * Shelter areas?

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Fire Preparedness -Fire Preparedness -

Establish a warning system

* Fire alarms * Intercom * Flashing lights * Telephones * Verbal

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Fire Preparedness -Fire Preparedness -

Establish evacuation routes. * Never use elevators, use stairs * Assign “buddies” to employees who need assistance * Ensure exits, stairwells are never obstructed * Is emergency lighting available & working? * If in multi-tenant, multi-story building coordinate with building management company * Create evacuation route maps & post them

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Fire Preparedness -Fire Preparedness -

Assign Leaders for each area * Monitor evacuation procedures * Shut down any necessary equipment * Do head count for employees and non-employees

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? ? Questions?? ?

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For more information on For more information on Workplace Safety Workplace Safety

Call

Pinnacol Assurance

1-800-873-7242( Have Policy number ready )

Ask for your assigned

Safety Consultant