ASSURANCE

PINNACOL ASSURANCEPINNACOL ASSURANCEWants you to know aboutWants you to know about::

EMERGENCY/DISASTERPREPAREDNESS

ASSURANCE

Emergency defined:Emergency defined:

“Any unplanned event that can cause death or injury to employees, customers or the public or that can shut down your business, disrupt operations or cause physical or environmental damage”

ASSURANCE

ASSURANCE

mm

c

ASSURANCE

ASSURANCE

ASSURANCE

ObjectivesObjectives

Better understanding of potential workplace emergencies

How to recognize emergency situations

Steps to create and implement a written Emergency Preparedness plan

ASSURANCE

Why Prepare?Why Prepare?Prevent injury or loss of lifePrevent property lossSave $$$ on insuranceReduce liability exposureEnhance your company’s image with

employees and the public. Comply with Federal statute

ASSURANCE

OSHA requirements:OSHA requirements:

General Duty Clause -“Each employer shall provide each

employee, employment and a place of employment that is free from any recognized hazard that is causing or likely to cause death or physical harm”

ASSURANCE

4 Major Types of Emergencies4 Major Types of Emergencies::

Weather EmergenciesNon-weather EmergenciesFiresMedical

ASSURANCE

Weather EmergenciesWeather EmergenciesBlizzardsHigh WindsTornadoesLightning or HailFlash FloodsMudslides

ASSURANCE

Non-Weather EmergenciesNon-Weather EmergenciesEarthquakesViolenceGas leaksAircraftHazardous material emergenciesWater Damage

ASSURANCE

Fires and ExplosionsFires and ExplosionsBuilding firesWildfiresReactive chemicalsBombs

ASSURANCE

Medical EmergenciesMedical EmergenciesWorkplace AccidentsNon workplace illness (heart attack)Biohazards

ASSURANCE

Emergency ProgramEmergency ProgramIdentify/Prioritize RisksDetermine how to respondAssign responsibilitiesMaintain documentationTrain personnelConduct drillsEvaluate program

ASSURANCE

#1: #1: Identify/Prioritize the Identify/Prioritize the Risk Risk

Historical: emergencies in the past?Geographical: workplace location?Technological: business operations?Human Error: what emergencies

could be caused by human error?

ASSURANCE

#1: #1: Assess the ImpactAssess the Impact

Human- Probability of Death or Injury?

Property- Cost of repair or replacement?

Business- Loss of customers, etc?

ASSURANCE

#2 #2 Determine How to Respond Determine How to Respond Receive notificationProvide warningEvacuateImplement Emergency ProceduresShut down facilityReturn to normal operations

ASSURANCE

# 3 # 3 Assign ResponsibilitiesAssign ResponsibilitiesEmergency Plan Administration

* Assign a Program Administrator with authorityEmergency coordination

* Designate a coordinator per facility or shiftEvacuation assistance

* Overall assistance * Specific Emergency Duties (CPR/ first aid, spill response)

ASSURANCE

#4 #4 Maintain DocumentationMaintain DocumentationWritten preparedness planProcedures for specific emergenciesList of important phone numbersMaps for evacuation routes, exits, etcMaterial Safety Data SheetsPreparedness training recordsList of employee data (phone #’s, etc)

ASSURANCE

#5 #5 Train General PersonnelTrain General Personnel

Purpose of programWhat potential emergencies?General & Specific proceduresEvacuation procedures, routes, etc.Assembly and shelter areaTraining at least annually

ASSURANCE

#5 #5 Train Evacuation LeadersTrain Evacuation LeadersHow the evacuation will be soundedSpecific areas of responsibilityEvacuation procedures, routes, exitsAssembly and shelter areasHow to account for their personnelHow to account for non-employees

ASSURANCE

#6 #6 Conduct Emergency DrillsConduct Emergency Drills

Notify authorities priorScheduled and unscheduled drillsAssign observers

ASSURANCE

#7 #7 Evaluate/Update ProgramEvaluate/Update Program

Was communication effective?Were response times adequate?Did employees react as planned?

ASSURANCE

10 most common errors with 10 most common errors with Emergency Response PlansEmergency Response Plans

No upper management support

No employee buy-in Poor planning Lack of

training/practice No designated leader Failure to keep plan

updated

No method of communication to alert employees

OSHA regulations not part of the plan

No procedures for shutting down critical equipment

Employees not instructed what to do in emergency

ASSURANCE

ASSURANCE

Example - Fire PreparednessExample - Fire Preparedness

Consult local Fire Dept for response capabilities, fire codes, etc.

* What is their estimated response time? * Is your facility adequately protected? * Are nearby building operations a “high-risk”? * Is your business in a multi-unit building?

ASSURANCE

Fire Preparedness-Fire Preparedness-Identify processes or materials that could cause or exacerbate a fire.

* Are materials being used correctly? * Are they stored correctly (MSDS)? * Are hazardous/flammable chemicals noted on outside of building (NFPA 704) ?

ASSURANCE

Fire PreparednessFire Preparedness

Identify Hazardous Practices * Are boxes or materials stored close to sprinkler

heads? * Are oily rags disposed of properly? * Is access to fire extinguishers obstructed?

ASSURANCE

Fire Preparedness-Fire Preparedness-

Distribute information to employees!

* How to prevent fires * How to report fires * How to contain fires (fire extinguishers, close doors/windows, etc.) * How to evacuate the facility safely * Shelter areas?

ASSURANCE

Fire Preparedness -Fire Preparedness -

Establish a warning system

* Fire alarms * Intercom * Flashing lights * Telephones * Verbal

ASSURANCE

Fire Preparedness -Fire Preparedness -

Establish evacuation routes. * Never use elevators, use stairs * Assign “buddies” to employees who need assistance * Ensure exits, stairwells are never obstructed * Is emergency lighting available & working? * If in multi-tenant, multi-story building coordinate with building management company * Create evacuation route maps & post them

ASSURANCE

Fire Preparedness -Fire Preparedness -

Assign Leaders for each area * Monitor evacuation procedures * Shut down any necessary equipment * Do head count for employees and non-employees

ASSURANCE

? ? Questions?? ?

ASSURANCE

For more information on For more information on Workplace Safety Workplace Safety

CallPinnacol Assurance

1-800-873-7242( Have Policy number ready )

Ask for your assigned Safety Consultant