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Assignment 3: Introduction to Microsoft PowerPoint

What is Microsoft PowerPoint?

Microsoft PowerPoint is presentation software. It is used to make a presentation which has of a number of slides shown one after another on a computer screen. With Microsoft PowerPoint a person can:

9 create presentations to organize information

9 provide a summary or outline of the main points of a project

9 show presentations to groups of people to share and communicate information

9 talk about topic while the audience views text and pictures related to the subject

9 animate words and graphics to emphasize important points

9 add sound effects to attract attention

9 add transitions between slides to hold the viewer’s interest

9 include notes for slides

9 print out paper copies of the presentation

1. List professions that could use Microsoft PowerPoint in their work.

2. How could you use Microsoft PowerPoint at school?

Open Microsoft PowerPoint

� From the START menu, select All Programs – Microsoft Office - Microsoft PowerPoint.

– A blank slide appears in the Title Slide layout.

Open Microsoft PowerPoint to learn about the work environment.

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Label the Parts of the PowerPoint Window

3. Use the descriptions on the next page to label the parts of the window below.

1. 4. 7.

2. 5. 8.

3. 6. 9.

5

9

6

1

2 3

7 8

4

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Window Part Description

views A bar at the bottom right of the PowerPoint window that is used to switch between Normal view, Slide Sorter view, and Slide Show view.

file tab A tab which opens a menu of basic commands used in many Microsoft Office programs, such as New, Open, Save and Print.

quick access toolbar A customizable toolbar that holds commands which are used often.

ribbon A band that contains a set of tabs including Home, Insert, Design, Transitions, Animations, Slide Show, Review, View and Add-Ins.

zoom slider A slider on the status bar that changes the magnification level of the slide in the window.

slide pane A pane in the middle of the screen used to display the current slide.

notes pane A pane at the bottom of the window used to add speaker notes.

slides tab A pane at the left side of the window used to display all the slides in the presentation, in either thumbnail or outline form.

window controls

A set of three controls at the top right corner of a program window used to minimize, maximize/restore, or close the program window.

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A Closer Look at the Ribbon

4. The ribbon has tabs. Each tab holds commands that do a similar job.

Draw a box around the Home tab. 5. Each tab is divided into groups. A group is a collection of commands that do similar

actions like format text. Draw a box around the Font group. 6. Each group has commands. Commands are a button, box, or menu that tells the

computer what to do. Draw a box around the Paste command in the Clipboard group.

Questions About the Ribbon

7. Look at the Home tab. In which group of commands can you change the format of text, such as selecting font, size, bold, italic or underline styles?

8. If you want to add an object such as a picture, clip art, a shape or WordArt, which tab

of the ribbon should you choose?

9. Click the Design tab. What kind of choices can be made to the presentation in this tab?

10. Which tab would you select to find multimedia effects that you can add to a slide?

11. On which tab can you check your spelling?

Exit Microsoft PowerPoint.

� Click the File tab. Click Exit.

The Ribbon is a band with a set of tabs. There are three parts to the Ribbon. Have a closer look.

Group Command

Tab