assignment packresources.uscareerinstitute.edu/ebooks/usci/2101... · 2014. 11. 25. · assignment...

e0202101AS02A-B4

AssignmentPack

Wedding and Event PlannerPack 2

This Assignment Pack contains the Quizzes you will need to complete your course. The Lessons will tell you when to complete each Quiz. If you have not yet accessed your Lessons, you can download your Electronic Lesson Book or order a printed copy from the Student Site, www.uscareerinstitute.edu. If you have questions, please contact Student Services at 1-800-347-7899.

No part of this document may be reproduced or transmitted in any form or by any means, electronic or mechanical, for any purpose, without the express written permission of U.S. Career Institute.

Copyright © 2014, Weston Distance Learning, Inc. All Rights Reserved. e0202101AS02A-B4

For more inFormation contact:

U.S. Career InstituteFort Collins, CO 80525

www.uscareerinstitute.edu

Assignment Pack 2

Instructions for Quizzes1. Be sure you’ve mastered the Lessons and Practice Exercises that this Quiz covers.2. Mark your answers on the Quiz, and make sure to check your answers by reviewing the Lessons.3. When you’re finished, decide how you will submit your answers and then follow the correct

instructions below. You may only submit your answers for a Quiz once. Important: When submitting your Quiz, be sure to include your name, address, student ID number and course code. Incomplete information may result in your Quiz not being processed.

Scanner Quiz InstructionsFor a Quiz that contains only multiple-choice questions, please select the method of submission:

● Online: Submit your answers online and receive your grade immediately by submitting them to the student site, www.uscareerinstitute.edu.

● Phone: Call the Quiz Line at 1-877-599-5857 and give your answers over the phone to receive your grade immediately.

● Mail: Scanner Answer Sheets and envelopes are included with each Assignment Pack. Transfer your Quiz answers to the Scanner Answer Sheet, using only blue or black ink. Mail your Scanner Answer Sheet using the enclosed envelope.

Instructor-Graded Quiz InstructionsFor the quickest response to instructor-graded Quizzes, simply e-mail your completed Quiz as an attachment to your instructor at [email protected]. In most cases, you will receive the graded Quiz back via e-mail within three business days.

To ensure your instructor can grade your Quiz electronically, please create documents using one of the following preferred software programs: Microsoft® Word, Microsoft® Works or WordPerfect®. Make sure to include your name, student ID, course code and Quiz number in the subject line of your e-mail. Include your address in the e-mail. Finally, please note that these instructions only apply to handwritten Quizzes. Thank you and good luck!

For a Quiz that contains Instructor-graded questions, please select the method of submission:

● Online: Submit your answers online for an instructor to review and grade by submitting them to the student site, www.uscareerinstitute.edu.

● Mail or Fax: Answer Sheets and envelopes are included with each Assignment Pack. Transfer your Quiz answers to the Answer Sheet, using only blue or black ink. Mail your Cover Sheet and Answer Sheet using the enclosed envelope, or fax the forms to 1-877-599-5863.

After you have submitted your Quiz answers, you may begin the next lesson. You do not need to wait for your Quiz results to move on to the next lesson!

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Wedding and Event Planner

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Assignment Pack 2

Quiz 7This is a Scanner Quiz that should be submitted according to the instructions at the beginning of this pack.

For questions 1 through 25, choose the best answer from the choices provided. Each item is worth 4 points.

1. What makes parties and banquets different from other events is the _____. a. emotional involvement of the host or hostessb. importance of sponsorshipc. need for keynote speakersd. requirement to hire labor union employees

2. Raffle tickets _____. a. are not tax deductible b. are illegal in all statesc. should include only two drink couponsd. require specialty insurance

3. Offer the _____ advertising or presentation opportunities to highlight his products or services. a. meeting plannerb. attorneyc. sponsord. volunteer

4. Sponsors support fundraising events through _____. a. financial contributionsb. helping with permit acquisitionc. insurance coveraged. none of the above

5. When planning a _____, the Event Planner will almost always be working with a committee, usually a group of volunteers. a. fundraiser or benefit b. social eventc. corporate or business eventd. conference

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6. A _____ may celebrate a holy day, anniversary, culture or special occasion. a. fairb. public eventc. ground-breaking ceremonyd. festival

7. _____ communicate a purpose—celebration, appreciation, product line information or business relationships—to a large group of people at a single time. a. Social eventsb. Community eventsc. Corporate and business eventsd. Benefits

8. The purpose of a community event is usually not making money. It might be to _____. a. welcome a certain groupb. promote a new productc. recognize an employee’s achievement d. a and c only

9. A(n) _____ is like a trade show, except that direct selling is not allowed on the floor. a. new product showb. retail eventc. conventiond. exhibit

10. _____ honor employees for service or special accomplishments. a. Milestone eventsb. Recognition eventsc. Openingsd. Fairs

11. A meeting planner might handle the following tasks, except to _____. a. design and organize meeting space including room layout and audio-visual equipmentb. coordinate and produce handout materialc. inspect the event site for fire safetyd. budget the event and reconcile the master bill

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Assignment Pack 2

12. _____ may not be necessary if your meeting is held in a hotel or other public meeting place which carries its own insurance. a. A labor unionb. A rider c. Specialty insuranced. Hole-in-one insurance

13. Insurance should be arranged to cover the event according to the _____. a. locationb. exposure to liability presented by the event itselfc. activityd. all of the above

14. Providing adequate insurance coverage is the responsibility of _____. a. meeting plannersb. an attorney c. your state’s attorney generald. your client

15. Inform police and fire departments about your event and acquire from them any needed _____. a. sponsorsb. insurance c. authorizationsd. b and c only

16. _____ can be used for crowd control, directing traffic inside and outside the facility, and retaining a peaceful environment. a. A meeting plannerb. Securityc. A fire marshald. Labor union employees

17. In addition to food, health departments might also be concerned with _____. a. rest roomsb. crowd sizec. waterd. all of the above

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18. A liquor license application will require you to identify all of the below except who _____. a. will ensure that there will be no underage drinkersb. is serving itc. will provide transportation for guestsd. is buying the liquor

19. Labor unions often provide qualified and skilled resources that will benefit the event. Since union employees can work repeatedly in one facility, they are ______. a. very efficient b. knowledgeable about the site itselfc. both a and bd. none of the above

20. Gratuities _____. a. should not be discussed during negotiationsb. must be given before service is providedc. are unimportantd. may be automatically calculated into the bill

21. The site and city’s _____ rules may include where and when alcohol may be sold and whether you can bring your own liquor on site.a. healthb. liquorc. sanitaryd. labor

22. Your client will serve alcohol at an upcoming event. Company executives want to limit their guests’ alcohol consumption for safety reasons, so you suggest that they _____.a. include two drink coupons with the price of a ticket b. have an open barc. follow the site’s consumption rulesd. not worry about limitations

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Assignment Pack 2

23. Corporate, business and individual sponsorships are important in order to finance a _____.a. raffleb. silent auctionc. benefitd. fundraiser

24. Your event will have a stage setup for several speakers. Because the stage is over _____ high, you should use handrails. a. 10-inchesb. 4-feetc. 30-inchesd. 2-feet

25. At some sites, gratuities average _____ percent of the total bill before taxes.a. 10b. 15c. 30d. 25

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Assignment Pack 2

Quiz 8This is an Instructor-graded Quiz that should be submitted according to the instructions at the beginning of this pack.

Now that you’re familiar with planning fundraisers, you’ll plan a similar fundraiser for different clients. Take a look at the information you’ve gathered from them during your initial phone call and meeting. The Event Planner form is below.

0202101LB12C-08-22 8-31

Lesson 8—Show Me the Money—Fundraising Events

Mail-in Quiz 8

Now that you’re familiar with planning fundraisers, you’ll plan a similar fundraiser for different clients. Take a look at the information you’ve gathered from them during your initial phone call and meeting. The Event Planner form is below.

Event Planner Form Initial Client Interview

Today’s Date: January 12, 20XX

Client’s Name: Mark Adams (head of The Center for Dance,

the local dance program for inner-city youth)

Mailing Address: The Center for Dance, 5 Thompson Way, Denver, CO 80202

Phone Number: 222-555-5555

Occasion: Dinner and dance with live music

Tone/Purpose: Fun,toraisefundsforrenovatingtheschool’sdancefloor

Theme: Roaring Twenties

Fundraising Goal: $25,000

Event date: June 20, 20XX

Budget: $5,000 from center

Type of guests: High society, local artists

Ticket price: $175 per person (200 guests expected)

Committee: Mark, plus teachers and patrons

Location: At the center’s auditorium, where dance performances are held

Special wishes or details: Mark wants to use some of the dancers from the program

intheevent.Healsowantstheeventtobe“classynotcutesy.”Markisdefiniteaboutthe

date because he would like to start on renovations in late summer in order to have the

floorreadyforfallclasses,andhehastoworkaroundotheractivitiesheldinthe

auditorium throughout the summer.

(Continued)

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Here is the Event Design form you come up with after being hired to plan the event (some items are left blank for you to work on later).


8-32 0202101LB12C-08-22

Here is the Event Design form you come up with after being hired to plan the event (some items are left blank for you to work on later).

Event Design Form

Section I: Host Information and Theme

Theme: Roaring Twenties Evening of Dance

Occasion/Purpose:

1. Dinner, dance performance, and dance fundraiser for inner-city youth program

Guest of Honor(s): N/A

Host(s)/Client: Guests/Target Market:

The Center for Dance 1. Dance and arts patrons

5 Thompson Way 2. Local artists

Denver, CO 80202

Committee Chair/Client Contact: Mark Adams, Executive Director (222) 555-5555

Committee Members (Board):

Mark Adams, The Center for Dance Promotions Chair (222) 555-5551

Alexandra Barnes, Dance School Teacher Volunteers Chair (222) 555-5552

Bethany George, Dance School Teacher Activities Chair (222) 555-5553

Cindy Brown, Dance Patron Catering Chair (222) 555-5554

Anne Taylor, Dance Patron Decorations Chair (222) 555-5550

Budget: $37,086 Cash flow: $5,000 Center, $4,378 (of $10,000 budgeted)

Cash Sponsorships, $21,708 in-kind donations, $6,000 accounts payable for catering

Fundraising goal: $25,000

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Assignment Pack 2

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Section II: Invitations

Estimated # Guests: 200 Event Type: Formal, sit-down dinner, show, dance

Ticket Price: $175 Event Date and Time: June 20, 20XX

Site Information: The Center for Dance Contact: Mark Adams

5 Thompson Way (222) 555-5555

Denver, CO 80202

Room: Dance Studio #2, 67’ x 85’

Directions to Site: Do not include RSVP Information: (222) 555-5555

Dress and/or Special Instructions to Guests: Black tie or 1920s costumes

Meal, Refreshments and Activities to Include:

Cocktails 5:30

Dinner 6:30

Dance Show 7:30

Dancing 8:30

Invitation Design:

Publicity and Promotion Efforts:

Public radio interview with dance company director

Public service announcements on local radio and TV

Press release to local print media

Displaying and distributing posters in arts-related organizations

(Continued)

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Wedding and Event PlannerWedding and Event Planner

8-34 0202101LB12C-08-22

Section III: Decorations

Service Table Setup:

2 portable bars using 6 wide x 8 deep area. (Service table and bartender aisle incl.)

Décor:

Guest Table Setup:

12 - 72” Rounds (seating for 10)

10 - 60” Rounds (seating for 8)

Décor: Centerpieces

Individual Place Setting Décor:

Party Favors—

Programs—

Room Decorations: Entrance Decorations:

Outdoor Decorations: Other:

Section IV: Activities

Entertainment:

Old-time piano entertainer (during cocktail hour)

Local radio personality to serve as emcee for event

One-hour 1920s theme ballet and modern dance performance by the State Ballet

Dancing to 1920s to present-day music

Charleston dance contest

(Continued)

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Assignment Pack 2

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Section V: Food/Beverages

Catering: L’Elegant Catering (222) 555-5555

Menu:

Hors d’oeuvres—White Glove, Silver-Tray Service

Rumaki

California roll

Crab-stuffed mushrooms

Chocolate-dipped strawberries

Dinner—Served, Russian-Service Style

Spinach and orange salad, served with hot bacon dressing

Chateaubriand

Vegetable melody of asparagus and hollandaise sauce

Hot whipped potatoes, piped into a swan shape

Rocky Mountain bread basket, filled with an assortment of breads, muffins and rolls

Red and white wines

Hot coffee and tea

Ballet-shoe shaped chocolate molds, filled with white chocolate mousse and

covered with berries

Full Cash Bar (2): Serving complimentary beverages during the cocktail hour

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Following is a sheet describing levels of sponsorship:


8-36 0202101LB12C-08-22

Following is a sheet describing levels of sponsorship:

The Center for Dance5 Thompson Way, Denver, CO 80202

(222)555-5555

Roaring Twenties Evening of DanceJune 20, 20XX, 5:30 p.m.

Benefits the Inner-City Youth Program (a nonprofit outreach program of The Center for Dance)

Sponsorship Opportunity Levels

Jazz-Time Sponsor……………………………………………………………………$1,000

Each Jazz-Time sponsor will receive:

� Recognition in the invitation, dinner program and other promotional event materials. � Two tickets to the evening’s events

Silver Speakeasy Sponsor……………………………..……………………………. $2,500

Each Silver Speakeasy sponsor will receive:

� Recognition in the invitation, dinner program and other promotional event materials. � Two tickets to the evening’s events

Plus:

� Prominent signage that recognizes the donor or donor-company’s name and logo � Half-page recognition or advertisement in the auction program

Golden Dance-Shoe Sponsor Shared Sponsorship. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $5,000

Exclusive Sponsorship . . . . . . . . . . . . . . . . . . . . . . . . . . . . $7,500

Each Silver Speakeasy sponsor will receive:

� Recognition in the invitation, dinner program and other promotional event materials. � Two tickets to the evening’s events � Prominent signage that recognizes the donor or donor-company’s name and logo

Plus:

� Full-page recognition or advertisement in the auction program � Two season passes to The Center for Dance

WEDDING AND EVENT CONSULTANT

20~52 0302100LB05A-20-65

You have completed Lesson 20.

WHEN YOU FEEL CONFIDENT THAT YOU HAVE MASTERED THE INSTRUCTION IN THIS LESSON, GO ON TO THE NEXT LESSON.

DON'T WAIT UNTIL YOU RECEIVE THE GRADED RESULTS OF YOUR QUIZ BEFORE GOING ON.

CONGRATULATIONS!

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Assignment Pack 2

Now that you know more about the event, you are ready to complete the quiz. Each item is worth 20 points.

1. Use the information you have been provided to sketch the design for the front of the invitation on your Quiz Cover Sheet.

2. On the inside of the invitation, neatly write all of the information needed on your Quiz Cover Sheet. If you’d rather type the information for the inside of the invitation, please attach it to the Quiz Cover Sheet.

3. Use the information you have been provided and your creativity to suggest decorations for the event. List this information on the form on your Quiz Cover Sheet.

4. Complete a room set-up diagram for the event, based on the table set-up information given. Include banquet tables, guest tables, a stage, space for dancing and bars. Use the sheet on your Quiz Cover Sheet.

5. Review the sponsorship proposal from this lesson. Then write a sponsorship proposal requesting donations and referring to sponsorship information sheet. Be sure to include the organization’s name, address and telephone number. Either write your sponsorship on the Quiz Cover Sheet, or attach it to your Quiz Cover Sheet.

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e0202101AS02A-B4 19

U.S. Career Institute2001 Lowe StreetFort Collins, CO 80525

21-2

1. Fill in your student ID and your course code below.

STUDENT ID NUMBER COURSE CODE

2. Be sure your name and address are filled in below.3. Transfer your answers to this cover sheet.

NAME

ADDRESS

CITY STATE ZIP

Fold on dotted line

This Space for Instructor UseGrade: ___________

Wedding and Event PlannerQuiz 8

1. Use the information you have been provided to sketch the design for the front of the invitation below.

Front

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2. On the inside of the invitation, neatly write all of the information needed below. If you’d rather type the information for the inside of the invitation, please attach it to this Quiz Cover Sheet.

Inside

3. Complete the following list.

Decorations Planning ListEntrance decorations: _____________________________________________________

_______________________________________________________________________

Room decorations: ________________________________________________________

_______________________________________________________________________

Table and/or chair decorations: ______________________________________________

_______________________________________________________________________

Stage decorations: ________________________________________________________

_______________________________________________________________________

Bar table decorations: _____________________________________________________

_______________________________________________________________________

Individual place settings: ___________________________________________________

_______________________________________________________________________

Party favors: _____________________________________________________________

_______________________________________________________________________

Signs directing guests to site: ________________________________________________

_______________________________________________________________________

Other decorations (parking lot, restroom): _____________________________________

_______________________________________________________________________

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Assignment Pack 2

4. Complete a room setup diagram on the following sheet.

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5. Either write your sponsorship proposal on the Quiz Cover Sheet, or attach your typed sponsorship proposal to this Quiz Cover Sheet.

______________________ ______________________

______________________ ______________________

______________________ ______________________

______________________

_______________________________________________________________________

_______________________________________________________________________

_______________________________________________________________________

_______________________________________________________________________

_______________________________________________________________________

_______________________________________________________________________

_______________________________________________________________________

_______________________________________________________________________

_______________________________________________________________________

_______________________________________________________________________

_______________________________________________________________________

_______________________________________________________________________

______________________

______________________

______________________

______________________

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Assignment Pack 2


Now you’ll plan a similar event for different clients. Take a look at the information you gather from them during your initial meetings.

0202101LB12C-09-22 9-19

Lesson 9—Let’s Get Together—Community Events

Step 18 Mail-in Quiz 9

� Follow the steps to complete the quiz.

a. Be sure you’ve mastered the instruction and the Practice Exercises that this quiz covers.

b. Mark your answers on your quiz. Remember to check your answers with the lesson content.

c. Whenyou’vefinished,transferyouranswerstotheAnswerSheet.Useonlyblueorblackink.

d. Important!PleasefillinallinformationrequestedonyourAnswerSheetorwhensubmitting your quiz via e-mail.

e. Submityourquiztotheschoolviamail,e-mailorfax.

Mail-in Quiz 9

Nowyou’llplanasimilareventfordifferentclients.Takealookattheinformationyougatherfromthem during your initial meetings.

Event Design Form

Occasion: PineRiverArtsFair

Theme:LocalArts

Tone/Purpose:

Primary:Theorganizationwantstopromotetheartsintheircommunity.

Secondary: Local artists can sell their work.

Explanation:PineRiverArtsOrganizationjustreceivedgrantmoneytopromoteartsin

community,somemberswanttoshowcaselocalarts,tellpeopleaboutclasses,and

provideaforumforartiststosellwork.

Host(s):PineRiverArtsOrganization

Guest of honor:JoanGabriel,well-knownpainterfromPineRiverwhonowlivesand

paintsinTucson,Arizona.

(Continued)

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9-20 0202101LB12C-09-22

Speakers: A short distance away from the exhibit, local artists and art teachers will make brief, 10-minute presentations on their work and their classes.

Projected number of guests: 150

Budget: $1000 provided by grant money. $2,000 expected from booth sales.

Booth price: $50/booth. 40 artists.

Invitation design: Fliers Directions to site included in invitations? (X) yes ( ) no

Site information: Pine River City Park.

Set-up requirements: Need booths & tables for artists. Need chairs for artist talks.

Need some refreshments.

Decorations: Flowers at information and refreshment tables, streamers.

Committee Chairperson: Ann Reid, Director of the Pine River Arts Organization

Committees:

Promotions & Marketing Exhibit

Speakers & Special Guests Logistics (permissions, set up and clean up)

Committee members: Phone #’s

Ann Reid Larry Preston

Jamie Carr Ellen Hickman

Promotion/Advertising:

Part 1—Delegate Tasks to a Committee

For questions 1 through 5, write your answers on your Quiz Cover Sheet, or type up your answers and attach them to your Quiz Cover Sheet.

1. Write your to-do list for this event on your Quiz Cover Sheet. Include at least 20 items to complete your list.

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Assignment Pack 2

Part 1—Delegate Tasks to a CommitteeFor questions 1 through 5, write your answers on your Quiz Cover Sheet, or type up your answers and attach them to your Quiz Cover Sheet.

1. Write your to-do list for this event on your Quiz Cover Sheet. Include at least 20 items to complete your list.

2. Delegate the tasks on the to-do list in Question 1 to the following committees (write each task below the committee that will be responsible for it on your Quiz Cover Sheet):

Promotions and Marketing

Exhibit

Speakers and Special Guests

Logistics

Part 2—Codes and Laws3. Call a park in your area or research a local park online. Find out how you reserve

a city park for a community event. On your Quiz Cover Sheet, list the information you gathered about how to reserve a city park for a community event. Make sure you include the park’s name and the rules, regulations and fee information.

Part 3—Promotions and Marketing 4. On your Quiz Cover Sheet, list and describe five marketing ideas you have for the event.

Part 4—After the Event 5. Write a thank-you note to Ann Reid in the space on your Quiz Cover Sheet.

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21-2




NAME

ADDRESS

CITY STATE ZIP

Fold on dotted line



Part 1—Delegate Tasks to a Committee1. Write your to-do list for this event below. (List at least 20 items.)

__________________________________ __________________________________

__________________________________ __________________________________

__________________________________ __________________________________

__________________________________ __________________________________

__________________________________ __________________________________

__________________________________ __________________________________

__________________________________ __________________________________

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__________________________________ __________________________________

__________________________________ __________________________________

__________________________________ __________________________________

__________________________________ __________________________________

__________________________________ __________________________________

2. Delegate the tasks on the to-do list in Question 1 to the following committees (write each task below the committee that will be responsible for it below):

Promotions and Marketing

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

Exhibit

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

Speakers and Special Guests

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

e0202101AS02A-B4 29

Assignment Pack 2

Logistics

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

Part 2—Codes and Laws3. Call a park in your area or research a local park online. Find out how you reserve

a city park for a community event. In the spaces below, list the information you gathered about how to reserve a city park for a community event. Make sure you include the park’s name and the rules, regulations and fee information.

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

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Part 3—Promotions and Marketing 4. In the spaces below, list and describe five marketing ideas you have for the event.

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

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Assignment Pack 2

Part 4—After the Event 5. Write a thank-you note to Ann Reid in the space in the spaces below.

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

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Assignment Pack 2



1. Today, most couples will share the news of their engagement with their families _____.a. before they are engagedb. after they are engagedc. at the engagement partyd. the day the announcement runs in the local newspaper

2. If the groom has never met his fiancée’s parents, _____.a. he must phone them and share the news of the couple’s engagement with them right awayb. he cannot be engaged, since he must ask the bride’s father for her hand in person

before he can ask her to marry him c. the couple should print an engagement announcement and photograph in their local

newspaper to surprise the bride’s parentsd. arranging a visit will be one of the first things the couple will want to plan

3. A client asks your advice about what to do since her parents and the groom’s parents live in distant cities and cannot meet until the wedding. How should you respond? a. Tell her that the parents should not delay a meeting, since etiquette dictates that once

the bride and groom announce their engagement, the groom’s parents must plan a trip to stay with the bride’s parents in their home.

b. Advise her that it is the responsibility of the groom’s parents to make the first contact, so her parents should wait for them to do so, no matter how long it takes.

c. Suggest that the parents arrive a few days ahead of the wedding, so that everyone can get acquainted before all of the formal events begin.

d. Explain that these days, few couples’ parents find it necessary to meet.

4. Traditionally, the _____ should make the formal engagement announcement.a. groom’s parentsb. best manc. bride’s parentsd. bride and groom themselves

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5. If your client is getting married for a second time and wants to announce her engagement in print, _____. a. most newspapers require her to mention that she is a divorcée in the announcement b. she should contact her ex-husband before the newspaper publishes the

announcement so that it won’t surprise him when he reads about it in the paper c. etiquette dictates that she should not announce her engagement, just her wedding d. there is no need to mention being either divorced or widowed in the

engagement announcement

6. If either parent of the bride or the groom is deceased, the formal announcement _____.a. should not mention this since an engagement is a joyful occasionb. should use the word “late” to precede any reference to the deceased parentc. should recognize the deceased only if it is one of the bride’s parents. This is because

the announcement comes from her side of the family—not the groom’s d. must include at least one paragraph honoring the deceased parent

7. According to traditional etiquette, how much of the groom’s salary should he set aside to spend on his fiancé’s engagement ring? a. Six monthsb. Four weeksc. Two monthsd. There is no set standard.

8. If you consult with your client about rings, which of the following should you recommend? a. The groom should choose a princess cut for his bride as it is the traditional cut.b. The couple doesn’t need to keep receipts as most jewelry stores keep excellent records

of purchases. c. The groom should pay for the ring with a check. d. The couple should get the engagement ring appraised and insured as soon as possible.

9. A bride and groom want to plan an engagement party where they will surprise their friends and family with the news. Of the following possibilities, which would you choose? a. Urge them not to plan such a party as they might offend people if they do not share

the news privately first. b. Use your creative and flexible consulting to help them plan an engagement party that

will reflect the uniqueness of their relationship. c. Explain that they cannot host an engagement party for themselves, so they’ll need to

tell their closest friends or relatives about their engagement, so that those people can act as the party hosts.

d. Warn them that engagement parties are stressful and that their money would be better spent on wedding plans.

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Assignment Pack 2

10. Traditionally, whose toast should follow the bride’s father’s toast at an engagement party that the bride’s parents host? a. The groom’s toastb. The bride’s toastc. The best man’s toastd. The groom’s father’s toast

11. When a bride and groom break their engagement, _____.a. you will not be paid for any work that you did as the wedding will not actually occurb. the bride should tell everyone who asks why she and her fiancé broke upc. the groom must notify all vendors of the cancellation in persond. no explanation is necessary

12. If there is no time to mail an announcement to guests invited to a wedding that is cancelled, _____.a. it is appropriate for someone from the wedding party to help contact the guestsb. the bride must personally contact all the guests with a phone callc. the bride must send a personal telegram to every guestd. whomever called off the engagement must contact the guests with an e-mail

13. It is essential that you _____ throughout any conflict between the bride and groom or between family members who help plan the wedding.a. retain your friendship with the brideb. exhibit an aloof attitudec. maintain sympathetic neutralityd. add your two cents

14. If a bride asks your advice about whether to invite an estranged family member, you should _____.a. offer to personally call the estranged family member and explain why he or she won’t

be invitedb. tell her that she shouldn’t invite anyone with whom she’s not comfortablec. tell her that it’s not up to her to decide; she should let her mother make all the

decisions about the guest listd. advise her based on your past experience; give her examples of how other couples

handled similar situations

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15. You can help clients who do not have a home church in your town if you _____.a. suggest premarital counseling sessionsb. have a list of “open” sites for weddingsc. recommend nonreligious ceremoniesd. have a minister waive the nonmember fee

Read the following scenario. Then, answer questions 16 through 20 based on what you read. Each item is worth 4 points.

Josh and Lucy, your clients, just got engaged! They would like to run an announcement in their hometown newspaper. You contact the feature editor of the paper to gather some details about how to publish the announcement. Lucy provides you with a draft of the announcement that she would like to publish. The announcement mentions important details, such as that this is Josh’s second marriage, that Lucy’s father is deceased and that Josh’s parents announce the engagement of the happy couple. Josh and Lucy’s announcement also will contain a picture, information about their educational background and careers and their home address.

16. As you discuss the announcement with Josh and Lucy, this is one of the first questions that you might ask. a. Did they informally announce their engagement to their families already?b. Are they prepared to pay a lot of money to run an engagement announcement in the

local newspaper?c. Has either of them been married before?d. Do they want the newspaper to return the photo that they submit for the announcement?

17. When you contact the feature editor at the newspaper, which of the following is not a question that you might ask about engagement announcements? a. What is the deadline to submit an engagement announcement?b. Does the newspaper accept color engagement photos?c. Will the newspaper edit the announcement for grammatical and spelling errors?d. What is the cost to publish an engagement announcement?

18. As you review Lucy’s draft, you recommend that _____.a. she mention her mother’s address and the groom’s parents’ address, as wellb. the announcement not mention her dad since he is deceasedc. the announcement not include information about the bride and groom’s

educational backgroundsd. Josh’s previous marriage not be mentioned

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Assignment Pack 2

19. As you review Lucy’s draft, you recommend that _____.a. she refer to her father as “late” rather than “deceased”b. the announcement include Josh’s ex-wife’s namec. she not include a picture of the coupled. the announcement not include information about the bride and groom’s careers

20. As you review Lucy’s draft, you recommend that _____.a. she leave everything as is—the announcement is perfectb. her mother make the announcement instead of Josh’s parentsc. Josh’s parents make the announcement since her father is deceasedd. her grandparents make the announcement

Read the following scenario. Then, answer questions 21 through 25 based on what you read. Each item is worth 4 points.

Evan and Maggie are engaged and hired you to plan their wedding. The wedding is just a month away. This morning, Maggie called you in tears and said that the engagement was off and there is absolutely no chance for reconciliation. She provides you with a detailed explanation as to why. Maggie is not sure what to do now. After all, you already sent the invitations, and every vendor was booked months in advance.

21. You explain to Maggie that it is her responsibility to _____.a. call all of the vendors and explain that the wedding was cancelledb. return her engagement ring to Evanc. go through with the wedding at any costd. call each guest personally and tell them that the wedding was cancelled

22. Though invitations were sent, there is still time to mail a printed announcement to the guests. You tell Maggie that _____. If there is no time to mail an announcement, telephone the guests. Again, you might suggest that someone from the wedding party contact all the guests.a. she must write these announcements herselfb. the announcement she detail exactly why the wedding will not occurc. the announcement simply should state that the wedding will not occurd. she and Evan need to write and mail these announcements together

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23. Maggie is very upset and embarrassed that her wedding will not take place. She doesn’t want to think about notifying the guests. What do you suggest? a. Maggie should ask one of her attendants to draft the announcement and mail it to

the wedding guests.b. Maggie should not tell anyone that the wedding was cancelled.c. Maggie should call Evan and tell him that he must call each guest and explain why

the wedding was cancelled.d. Even though it might be painful, Maggie should write and send the announcements

herself. If she’s detailed as to why the wedding was cancelled, her guests will be more understanding.

24. Maggie and Evan had an engagement party and received several gifts from family and friends. What should happen to these gifts? a. The bride and groom should’ve returned them immediately after the party as it is

inappropriate to give and accept gifts at an engagement party.b. The groom should keep them.c. The bride should keep them.d. The bride and groom should immediately return all of the gifts.

25. Because the wedding was cancelled, _____.a. you will be paid as though the wedding took placeb. you will not be paid for any work that you didc. Maggie will keep her engagement ringd. you will receive payment for the services that you already provided as you specify in

your contract with any couple

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Assignment Pack 2


Part 1—Multiple ChoiceFor questions 1 through 15, choose the best answer from the choices provided.

1. In addition to offering comprehensive service, a professional Wedding Planner may divide services in which of the following ways? a. Consultation onlyb. Planning and coordinatingc. Wedding-day directord. All of the above

2. The level of formality of a wedding mainly depends on _____.a. the degree to which traditional etiquette is observedb. how many guests you havec. the amount of money spent on the weddingd. the number of bridesmaids

3. The maid of honor is usually responsible for _____.a. offering the first toast during the receptionb. holding the groom’s ring during the ceremonyc. cutting the wedding cake at the receptiond. completing the paperwork to make a marriage legal

4. At what time do you discuss your fees? a. While talking about setting a dateb. After discussing the officiantc. During the initial client interviewd. After you’ve signed a written agreement

5. _____ is a benefit of planning a wedding around a holiday.a. Lower availability of accommodationsb. Higher pricesc. Stressd. The possibility of lower cost of decorations

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6. When developing a written agreement, you should include _____.a. when you’ll be paidb. what kind of billing you’ll usec. the specific services you’ll provided. all of the above

7. In a formal wedding, the _____.a. invitations may be printed rather than engravedb. bridal party is usually smallc. bride must wear a formal, floor-length-wedding gown, preferably with a train and

bridal veild. none of the above

8. As a Wedding-day Director, your role includes _____.a. serving as guest-book attendantb. ushering guestsc. tending to last-minute details so the bride and groom have time to enjoy the festivitiesd. presiding over the ceremony

9. Which location is not considered traditional? a. Judge’s chambersb. Historic mansionc. Synagogued. Private home

10. Who of the following is not a member of the wedding party? a. Photographerb. Gift attendantc. Maid of honord. Ushers

11. In order to determine the number of invited guests, most couples compile _____ list(s).a. fourb. threec. twod. one

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Assignment Pack 2

12. When visiting facilities, which of the following questions should be considered: _____a. Is there ample parking?b. Is the altar area large enough?c. How many people can the facility hold?d. All of the above

13. A(n) _____ wedding is the most typical type of wedding.a. formalb. informalc. semi-formald. none of the above

14. Every initial client interview can be conducted in three easy steps. In which order should you carry them out? a. Discuss your fees, listen to their ideas, explain your servicesb. Discuss your fees, explain your services, listen to their ideasc. Listen to their ideas, explain your services, discuss your feesd. Explain your services, listen to their ideas, discuss your fees

15. Policies of a facility can affect the following: _____.a. floristsb. photographersc. musiciansd. all of the above

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Part 2—ScenariosNow you’ll plan a wedding for different clients. Take a look at the information you gather from them during your initial meetings. Remember to research before you answer the following questions.


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Part 2—Scenarios

Now you’ll plan a wedding for different clients. Take a look at the information you gather from them during your initial meetings. Remember to research before you answer the following questions.

Wedding Planner Form Initial Client Interview

Today’s Date: July 12, 20XX

Client’s Name: Kari Reynolds (marrying Dave Simmons)

Mailing Address: 1222 Riverside Drive, Bellevue, Washington

Phone Number: 222-585-2236

Wedding Date: December 18, 20XX Number of Guests: 75

Level of Formality: Semi-formal, but the bride wants a gown and the groom wants a tuxedo

Time of Day: 1:00 wedding, 2:00 reception

Wedding Party Members: Kari’s younger sister, Jamie (maid of honor),

Dave’s older brother, John (best man). Dave’s eight-year old stepbrother, Sean (ring bearer),

Kari’s six-year-old niece, Misty (flower girl)

Sponsor(s) of Wedding:

Ceremony Location: The Bellevue Nature Center Lodge

Officiant: From their congregation

Reception Location: The Bellevue Nature Center Lodge

Approximate Budget: $9,000

Special wishes or details: Both Kari and Dave are musicians. Dave plays bass guitar,

piano and sings. Kari plays guitar, mandolin and sings. They really want their ceremony and

reception to reflect their love of music. They also both love hiking and nature as well as

identifying wildflowers, trees and birds together on nature walks.

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Assignment Pack 2

An estimated budget for the Reynolds/Simmons wedding follows. For this quiz you will be calling some vendors in your area. The questions that follow indicate the calls that you will need to make. Pay attention to the budget estimates. List the prices you arrive at in the Total column of the budget. Try to stay within the budgeted amount if possible. You may find that prices vary in your region.

Remember to transfer your quiz answers to your Quiz Cover Sheet.

0202101LB12C-11-22 11-65

Lesson 11—Wedding Bells Are Ringing—Plan a Wedding

An estimated budget for the Reynolds/Simmons wedding follows. For this quiz you will be calling some vendors in your area. The questions that follow indicate the calls that you will need to make. Pay attention to the budget estimates. List the prices you arrive at in the Total column of the budget. Try to stay within the budgeted amount if possible. You may find that prices vary in your region.

Remember to transfer your quiz answers to your Quiz Cover Sheet.

Wedding BudgetVendor/Service Bride/

GroomBride’s Family

Groom’s Family

Other Total

Pre-WeddingConsultant 1200Marriage license/blood tests

75

Engagement & wedding rings

300 (150 each)

Invitations 150AnnouncementsThank-you notesPostageAttendant gifts 50Legal feesEstate or tax planning (N/A)WillsPrenuptial agreement (N/A)Pre-Wedding Subtotal

1775

CeremonySite rental See BelowOfficiant’s fee 75Bride’s attire 350Dress 300HeadpieceAccessories (shoes, gloves, jewelry, garter, lingerie, etc.)AlterationsHair stylist/makeup artistGroom’s attire 350

(Continued)

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Groom’s Family

Other Total

Bride’s attendants 40Groom’s attendants 50Floral 500Bride’s bouquetBridesmaidsFlower girlRing bearerCorsages #Boutonnieres #AltarAisle/pewOther siteSite rentalsPrograms/napkins 50Canopy, archCandles, aisleCarpet & otherOther site décorMusic 100Photography/videog-raphy

300

Guest book/favors 15Ceremony Subtotal

2130

ReceptionSite rental $20/person

2000

Table décor 250Rentals (chairs, lighting, dishes, flatware,etc.)LinensCenterpieces

(Continued)

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Assignment Pack 2

0202101LB12C-11-22 11-67

Lesson 11—Wedding Bells Are Ringing—Plan a Wedding



Groom’s Family

Other Total

Place settingsDécor (favors) 500Room décorFood/catererBar/beverages N/ACake 200KnifeFavorsNapkinsChampagneToasting glassesFavorsNapkins, etc.Music DJ 250EntertainmentPhotography/ videography

300

Transportation (limousines, etc.)

N/A

Reception Subtotal

3500

Pre-Wedding Total 1775Ceremony Total 2130Reception Total 3500Grand Total 7405 (+1500

Honeymoon) = 8905

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16. Men’s Formal Wear—Contact two or three men’s formal wear shops in your area to find out about tuxedo rentals. Describe the style you think is best for Dave and Kari’s wedding and write down the following information on your Quiz Cover Sheet.a. Describe the style, color and accessories (any hat, tie, gloves, etc.) of the tuxedo.b. What is the rental cost of the tuxedo? The cost of accessories, including shoes?

Which accessories are available for rent and which must be purchased?c. Is delivery and pick-up available? If so, what is the cost?d. Add the amount of the groom’s attire to the existing budget. To do this, subtract the

original groom attire cost, add the new cost and provide the new budget total. Make sure you stay under the $9,000 budget and fill in the amount of the new total budget.

17. Officiant—Dave and Kari are members of a congregation in your area (perhaps your own or a friend or family member’s). They want to be married by an officiant from their congregation. Call a church, explain that you are doing a project for your training course, and find out the following information:a. Fill in the officiant’s name.b. Does he or she perform marriages off-site?c. What is his or her fee?d. Is premarital counseling available? Is it required?

18. Floral Selection—Call two or three florists who offer wedding packages in your area to find a wedding floral package appropriate for Dave and Kari’s tastes and budget. Explain that you are a student working on a project and that you would be happy to go in and look at catalogues or pick up brochures. Write in the following information:a. Name, address and phone number of florist.b. Type of package chosen (describe contents).c. Cost. d. List two ways to save on the floral budget.e. Why is this package appropriate for Kari and Dave?

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Assignment Pack 2

19. Decorations—Kari and Dave have decided to go with a music theme for their wedding. With this in mind, answer the following questions:a. What suggestions do you have for the decorations of the reception site for Kari and

Dave’s wedding, incorporating a music theme? Don’t hold back—be as creative as you can and take as much time as you like! Use the space below to describe your ideas for decorations that will work with your client’s theme.●● Centerpieces

●● Tables

●● Room

●● Other

Given your ideas above, where would you find the decorations you’ve suggested and what would they cost? Think about some of the décor suppliers in your area. Is there a nearby fabric store where you can buy ribbon in bulk, for example? Do you know of any wholesale craft suppliers? Having this information right at your fingertips will impress and assist any bride, so list the options for finding and the prices of at least two of the items you suggested on the previous page.b. List two places to find at least two of the decoration items you suggested for

centerpieces, tables, room, etc.c. List two ways to keep décor costs low.

20. Troubleshooting—While checking wedding reception details on-site, you notice that the deejay forgot to bring the top hat you asked him to wear for the reception. He admits that he actually forgot this detail (even though you had reminded him two days earlier). He can’t leave to get a new one, as he has just enough time to set up the equipment. It’s really his responsibility to contact someone to purchase and bring one to the ceremony, but you see this may not be the most efficient way to handle the situation.a. Describe how you would troubleshoot the problem.

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e0202101AS02A-B4 49


21-2




NAME

ADDRESS

CITY STATE ZIP

Fold on dotted line



Part 1—Multiple Choice

1. ________

2. ________

3. ________

4. ________

5. ________

6. ________

7. ________

8. ________

9. ________

10. ________

11. ________

12. ________

13. ________

14. ________

15. ________

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Part 2—Scenarios16. Men’s Formal Wear

a. ___________________________________________________________________

___________________________________________________________________

___________________________________________________________________

___________________________________________________________________

b. ___________________________________________________________________

___________________________________________________________________

___________________________________________________________________

___________________________________________________________________

c. ___________________________________________________________________

___________________________________________________________________

___________________________________________________________________

___________________________________________________________________

d. ___________________________________________________________________

___________________________________________________________________

___________________________________________________________________

___________________________________________________________________

17. Officiant

a. ___________________________________________________________________

___________________________________________________________________

___________________________________________________________________

___________________________________________________________________

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Assignment Pack 2

b. ___________________________________________________________________

___________________________________________________________________

___________________________________________________________________

___________________________________________________________________

c. ___________________________________________________________________

___________________________________________________________________

___________________________________________________________________

___________________________________________________________________

d. ___________________________________________________________________

___________________________________________________________________

___________________________________________________________________

___________________________________________________________________

18. Floral Selection

a. ___________________________________________________________________

___________________________________________________________________

___________________________________________________________________

___________________________________________________________________

b. ___________________________________________________________________

___________________________________________________________________

___________________________________________________________________

___________________________________________________________________

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c. ___________________________________________________________________

___________________________________________________________________

___________________________________________________________________

___________________________________________________________________

d. ___________________________________________________________________

___________________________________________________________________

___________________________________________________________________

___________________________________________________________________

e. ___________________________________________________________________

___________________________________________________________________

___________________________________________________________________

___________________________________________________________________

19. Decorations

Centerpieces ____________________________________________________________

______________________________________________________________________

______________________________________________________________________

______________________________________________________________________

Tables _________________________________________________________________

______________________________________________________________________

______________________________________________________________________

______________________________________________________________________

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Assignment Pack 2

Room _________________________________________________________________

______________________________________________________________________

______________________________________________________________________

______________________________________________________________________

Other _______________________________________________________________________________________________________________________________________

______________________________________________________________________

______________________________________________________________________

b. ___________________________________________________________________

___________________________________________________________________

___________________________________________________________________

c. ___________________________________________________________________

___________________________________________________________________

___________________________________________________________________

___________________________________________________________________

20. Troubleshooting

a. ___________________________________________________________________

___________________________________________________________________

___________________________________________________________________

___________________________________________________________________

___________________________________________________________________

___________________________________________________________________

___________________________________________________________________

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Assignment Pack 2



1. Which of the following is a way that pre-wedding showers and parties are a great opportunity for wedding and event Planners? a. They give you a chance to specialize your services.b. They provide valuable practice for the wedding itself.c. They provide practice in planning for other types of events besides weddings.d. Both a and c

2. The bridesmaids’ luncheon or party is a pleasant custom in which, traditionally, the _____.a. best man invites the bridesmaids to lunchb. bride is showered with giftsc. bride hosts a luncheon or tea party in honor of her bridal attendantsd. none of the above

3. Which of these people is least likely to host a bridal shower? a. A close friend of the brideb. The bride’s auntc. The maid of honord. The bride’s mother

4. Which of the following is an etiquette rule for bridal showers? a. You should never invite the mother of the groom.b. You should try to invite as many people as possible.c. It can be considered an imposition to invite the same friend to many showers.d. You are not expected to write thank you notes for the guests.

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5. Which of the following statements is true in general about customs and etiquette at bridal showers? a. A spirit of openness guides these events.b. The rules for them today are formal.c. About the only older rule that is still observed is that the mother of the bride seldom

hosts the event.d. Both a and c

6. What is the name of the event with the specific purpose of helping the families get to know each other just prior to the wedding? a. The engagement partyb. The family receptionc. The rehearsal dinnerd. All of the above

7. How should the seating at the rehearsal dinner be arranged? a. With the groom’s family on the left side and the bride’s family on the right side.b. In an alternating male/female pattern.c. With the mother of the bride next to the groom and the father of the groom next to

the bride.d. Both b and c

8. Who traditionally cues the music at the wedding rehearsal? a. The officiant b. The Wedding Plannerc. A close family memberd. The bride

9. Which of the following statements is true about the Wedding Planner’s role at the wedding rehearsal? a. You will often have to assume a backseat role.b. Sometimes you will provide the cues for the rehearsal.c. Your role is both to direct and to provide emotional support.d. All of the above.

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Assignment Pack 2

10. Which of the following is a good idea to include on the wedding rehearsal schedule? a. The time of the wedding rehearsalb. The order of events at the wedding rehearsalc. Your letterheadd. Both b and c

11. Who are all of the people that stand at the receiving line to greet the guests? a. The bride and groom, and the father of the bride.b. The bride, groom, mother of the bride, and sometimes the father of the bride.c. The mother and father of the bride.d. The parents of both the bride and the groom.

12. What is the purpose of the bridal registries? a. To provide gifts for the bride and groom.b. To help guests avoid purchasing duplicate gifts and make paying their bill easier.c. To provide gift suggestions and to help avoid duplicate gifts.d. To facilitate the rules of etiquette.

13. What is perhaps the biggest “no-no” when it comes to bridal registries? a. They should never be mentioned on the wedding invitations.b. You should always establish more than one.c. You should never establish more than one.d. They should be set up only by the bride.

14. The traditional etiquette for opening gifts is that they are opened _____.a. before the weddingb. at the receptionc. after the bride and groom return from their honeymoond. after the wedding, but before the reception

15. Which of the following statements is true about sending out thank you notes? a. It was an older tradition for thank-you notes to be addressed only to the groom.b. If gifts are received before the wedding, thank-you notes should be sent out

within a month.c. The bride or bride-to-be should always sign the notes with her married name.d. Even if the bridesmaids send a joint gift, a separate note should be sent to each one.

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16. Your client has hired you to plan her entire wedding, and her matron of honor has asked for your advice about the bridal shower. She asks you how far in advance she should send the invitations. What do you tell her? a. You don’t need shower invitations, just send an e-mail or call.b. Showers are informal events, so a week in advance would work.c. The shower invitations are sent out about two months before the event.d. These days people are very busy, so send out the shower invitations three to four

weeks before the shower.

17. Your client Elizabeth mentions that her sister has planned a bachelorette party for you all the night before the wedding after the rehearsal dinner. What should you tell Elizabeth? a. “Check to make sure that all of the appropriate people are invited.”b. “It would be best if the party could be held another night, perhaps the night before.

You and the attendants need to be your best for the wedding day.”c. “Check with your sister to make sure the bachelorette party starts late.”d. “Have fun at your party!”

18. Betsy and Jim are getting married in a year. They contacted you early in their wedding planning for your help. Betsy and Jim are very detailed, and have a lot of questions for you. One question they ask is who traditionally hosts the wedding rehearsal. You tell Betsy and Jim that the _____ traditionally hosts the wedding rehearsal.a. bride’s familyb. Wedding Plannerc. groom’s familyd. wedding party

19. Your clients live in Texas, most of the bride’s family live in California and all of the groom’s family lives on the east coast. None of the bride’s family have met the groom’s family—not even the parents. What could you suggest to get the family together before the wedding? a. Family receptionb. Rehearsal dinnerc. Bridal showerd. Post-wedding party

20. Your clients’ wedding is a few weeks away, and Ryan and Jenni are asking you questions about the wedding rehearsal. Her final question is, “What should we wear to a wedding rehearsal?” You recommend that Jenni wear _____.a. her wedding dressb. a T-shirt and jeansc. shorts and a tank topd. semi-formal attire

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