asset change/surplus transfer requests
TRANSCRIPT
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Asset Change Surplus Transfer Requests
UI Tagged Equipment
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Asset Change/Surplus Transfer Requests – TAGGED EQUIPMENT
• Descriptive Changes – Slides 8-13
• Update Status Information/Transfer Asset (Summary) – Slide 14
• Mass Asset Change Requests – Slides 15-16
• User Status Changes – Slides 17-19
• User Status – SURPLUS TRANSFER REQUEST – Slide 20
• Condition Code Changes – Slides 21-22
• Inventory Transfer – Resp Orgn Transfer – Slide 23
• Location Change Request – Slides 24-31
• Custodian Change Request – Slide 32
• Disposal Requested – Slides 33-35
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Yellow Tag/Red Tag/Vehicle (V****Tag) Trailer Tag (T****) or Virtual Tag (8*****)
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Tagged Equipment – Descriptive Changes
Descriptive Changes Include:
Multiple changes can be made at the same time(i.e. Model/Serial etc…)
• Asset Description
• Make
• Model
• Manufacturer
• Serial Number/VIN
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Tagged Equipment – Descriptive Changes
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Tagged Equipment – Descriptive Changes
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Tagged Equipment – Descriptive Changes
•All other descriptive changes are accomplished the same as serial number adds/changes.
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Tagged Equipment – Update Status Information/Transfer Asset
Status Information and Transfer Assets Changes Include:
Multiple changes can be made at the same time(i.e. Orgn & Location. Etc…)
• Change User Status – (Active, Idle, Surplus, Unable to Locate)
• Condition – (Poor, Fair, Good, Excellent)
• Responsible Orgn Code – (3-Digit Inventory Org Code)
• Location – (Codes Are Located - ARGOS-Production-Finance-Departmental Fixed Assets)
• Custodian ID – (V-Number of Responsible Equipment Custodian (User)
• Equip Mgr ID- (Property Administrator (if used)
• Disposal Requested? – (Yes / No) – Use if Destroyed, Stolen, Trade-in, Surplused, Lost
• Reason for Change – (Reason for changes requested above)
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Mass Asset Changes
• Asset Management can enter mass changes the following areas:
• Responsible Organization (A complete change from one Org to Another)
• Responsible Location (All the items from one location to another)
• Custodian ID’s (All items from one custodian to another)
• Please call or email with mass change requests
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Asset Management Mass Changes
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Tagged Equipment – Update Status Information/Transfer Asset
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User Status Changes
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User Status Changes
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User Status Changes – SURPLUS TRANSFER REQUEST
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Condition Code Changes
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Condition Code Changes
•All other condition changes completed the same as previous slide.
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Inventory Transfer – Resp Orgn Transfer
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Location Change Request
Location codes include a 2-digit alpha character building code and room number
Codes are located in ARGOs
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Location Change Request
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Location Change Request
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Location Change Request
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Location Change Request
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Location Change Request
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Location Change Request
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Location Change Request
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Custodian Change Request
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Disposal Requested
Instances to enter “Disposal Requested”
• Surplus Transfer Requested
• Traded-In
• Destroyed (Fire, Sprinklers, Flood, Lost in lake, river, Bear ate it..etc...)
• Stolen
• Contractor hauled it away
• Copier Company hauled it away
• Lost
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Disposal Requested