assam electricity grid corporation limitedsubmit hard copies of gtp, drawing, manufacturer...

ASSAM ELECTRICITY GRID CORPORATION

LIMITED

OFFICE OF THE DEPUTY GENERAL MANAGER,

BONGAIGAON T&T CIRCLE, AEGCL, DHALIGAON

BID NO: AEGCL/DGM/BTTC/2018/41 Dated: 07/03/2018

For & on behalf of the Managing Director, AEGCL, the Deputy General Manager, Bongaigaon T&T

Circle, AEGCL, Dhaligaon, Chirang, invites online tenders in prescribed form, from reputed

Firms/Contractors with sound technical and financial capabilities for the following work. A single stage

two envelope procedure (Techno-Commercial and Price Bid) will be adopted for this tender.

SL. No.

Name of Work Bid Security (In INR)

Time of Completion

1 Supply of Air Conditioners and Related Services for Substations under Bongaigaon T&T Circle, AEGCL, Dhaligaon

45000.00 120 Days

1.0 Cost of Bid Document:

Bidder has to pay Non-Refundable tender document cost @Rs.2000.00 (Two Thousand) only in the form of A/C payee Demand draft/Bankers Cheque (Non-refundable) pledged in favour of the Managing Director, AEGCL, Bijulee Bhawan, Paltanbazar, Guwahati-1, Payable at Guwahati. However the original Demand Draft/ Bankers Cheque must be submitted in the O/O the DGM, Bongaigaon T&T Circle, AEGCL, Dhaligaon, Chirang one hour before opening of the bid.

2.0 Bidding Address: 2.1 Bidder must create user ID in the web portal https://assamtenders.gov.in in order to

participate in the e-tender.

2.2 Bidders shall be required to bid for the complete Package and no part offer shall be accepted.

Bidders must download the bidding documents from the above mentioned portal and both technical & Price bid must be submitted through online mode only along with all scanned supporting documents (Suggested scan at 150 dpi in pdf format). Bidder can Re-work/Edit their bids before closing date of the tender. Bidders are advised to submit/re-work their bids well advance in time to avoid any last minute unforeseen hassle. However, AEGCL may ask bidder to submit hard copies of GTP, Drawing, Manufacturer authorization of the major items and any other documents if deemed necessary.

3.0 Validity of Bids and Bid prices 3.1 Bids shall remain valid for the period of 120 days after the bid submission deadline date

prescribed by AEGCL. In exceptional circumstances, prior to the expiration of the bid validity period, AEGCL may request Bidders to extend the period of validity of their bids. The request and the responses shall be made in writing. If a bid security shall also be extended for a corresponding period.

3.2 Bidder may refuse the request without forfeiting its bid security. A Bidder granting the request shall not be required or permitted to modify its bid.

3.3 Bidders shall quote for the entire scope of supply and services on a “single responsibility” basis such that the total bid price covers all the Supplier’s obligations mentioned in or to be reasonably inferred from the bidding document in respect of the design, manufacture, including procurement, delivery, and completion of the entire scope.

3.4 Bidders shall give a breakdown of the prices in the manner and detail called for in the Price Schedules. The total amount from each Schedule 1, 2 and 3 to be entered in the Bid Form

3.5 Schedule No. 1: Supply of Goods including AMC Schedule No. 2: Freight & Insurance Schedule No. 3: Related Services (Erection, Testing & Commissioning)

In the Schedules, bidders shall give the required details and a breakdown of their prices as called for in these Schedules.

4.0 Bid Security: 4.1 All bids must be accompanied by a bid security amounting to Rs.45, 000.00 only in the form

of Bank Guarantee/Demand Draft from any Nationalised Bank payable at Guwahati in favour of the Managing Director, AEGCL, Bijulee Bhawan, Paltanbazar, Guwahati-01.

4.2 Scanned copy of the bid security must be submitted with the Technical Proposal. However the original EMD document must be submitted in the O/O the DGM, Bongaigaon T&T Circle, AEGCL, Dhaligaon, Chirang one hour before opening of the bid. Bid security shall have to be valid for 30 days beyond the validity of Bid.

4.3 If a bid security is specified, any bid not complying then his bid shall be rejected by the Employer as non-responsive.

4.4 The bid security of the successful Bidder shall be returned as promptly as possible once the successful Bidder has signed the Contract and furnished the required performance security.

4.5 The bid security of unsuccessful Bidders shall be returned as promptly as possible upon the successful Bidder‘s furnishing of the performance security.

4.6 The bid security may be forfeited: a) If a Bidder withdraws its bid during the period of bid validity specified by the Bidder.

b) If the successful Bidder fails to: (i) Sign the Contract with in the specified period. (ii) Furnish a performance security within 15 (fifteen) days’ time.

4.7 The Bid Security of a JV shall be in the name of the JV that submits the bid. If the JV has not been legally constituted at the time of bidding, the Bid Security shall be in the names of all future partners as named in the letter of intent.

4.8 If a bid securing declaration is not executed in accordance with the above, AEGCL will declare the Bidder ineligible to be awarded a contract by the AEGCL for the period of time stated in the Form of Bid Securing Declaration.

5.0 Submission and Opening of Bids 5.1 Bids must be submitted through online mode at https://assamtenders.gov.in and no later

than 17:00 (IST) of 26th March, 2018.

5.2 Subsequently, the bids will be opened publicly at 11:00 Hrs on 27th March, 2018.

5.3 AEGCL may, at its discretion, extend the deadline for the submission of bids by amending the Bidding Document, in which case all rights and obligations of the AEGCL and Bidders previously subject to the deadline shall thereafter be subject to the deadline as extended.

6.0 Eligible Bidders 6.1 A Bidder may be a private entity or a government-owned entity or any combination of such

entities with the intent to enter into an agreement supported by a letter of intent or under an existing agreement in the form of a joint venture, consortium, or association (JV). In the case of a JV: a) All partners shall be jointly and severally liable, and

b) The JV shall nominate a Representative who shall have the authority to conduct all business for and on behalf of any and all the partners of the JV during the bidding process and, in the event the JV is awarded the Contract, during contract execution.

6.2 A Bidder, and all partners constituting the Bidder, shall have Indian nationality. A Bidder shall be deemed to have the nationality of a country if the Bidder is a national or is constituted, incorporated, or registered and operates in conformity with the provisions of the laws of Republic Of India. This criterion shall also apply to the determination of the nationality of proposed subcontractors or suppliers for any part of the Contract including related services.

6.3 AEGCL considers a conflict of interest to be a situation in which a party has interests that could improperly influence that party‘s performance of official duties or responsibilities, contractual obligations, or compliance with applicable laws and regulations, and that such conflict of interest may contribute to or constitute a prohibited practice under Anticorruption Policy of Government of India and Government Of Assam. In pursuance Anticorruption Policy‘s requirement that Employer as well as bidders, suppliers, and contractors observe the highest standard of ethics. AEGCL will take appropriate actions if it determines that a conflict of interest has flawed the integrity of any procurement process. Consequently all Bidders found to have a conflict of interest shall be disqualified. A Bidder may be considered to be in a conflict of interest with one or more parties in this bidding process if, including but not limited to: (a) they have controlling partners in common; or (b) they receive or have received any direct or indirect subsidy from any of them; or (c) they have the same legal representative for purposes of this bid; or (d) they have a relationship with each other, directly or through common third parties, that

puts them in a position to have access to information about or influence on the bid of another Bidder, or influence the decisions of the Employer regarding this bidding process; or

(e) a Bidder participates in more than one bid in this bidding process. Participation by a Bidder in more than one Bid will result in the disqualification of all Bids in which it is involved. However, this does not limit the inclusion of the same subcontractor, not otherwise participating as a Bidder, in more than one bid; or

(f) a Bidder or any of its affiliates participated as a consultant in the preparation of the design or technical specifications of the plant and services that are the subject of the bid.

6.4 A firm that is under a declaration of ineligibility by the AEGCL or any Government Entity or PSU at the date of the deadline for bid submission or thereafter i.e. on or before contract signing date shall be disqualified.

6.5 Bidders shall provide such evidence of their continued eligibility satisfactory to the AEGCL, as the Employer shall reasonably request.

6.6 In case a prequalification process has been conducted prior to the bidding process, this bidding is open only to prequalified Bidders.

7.0 Financial Capability: 7.1 Bidder will require to submit along with the bid the audited balance sheets and other legal

financial statements acceptable to AEGCL, for the last 3 (three) years to demonstrate the current soundness of the Bidders financial position and its prospective long term profitability. As a minimum, an Applicant‘s net worth calculated as the difference between total assets and total liabilities should be positive.

7.2 Average Annual Turnover : Minimum average annual turnover INR 20,00,000.00 calculated as total certified payments received for contracts in progress or completed, within the last 3 (Three) Years.

7.3 Financial Resources: Bidder need to demonstrate access to, or availability of, financial resources such as liquid assets, unencumbered real assets, lines of credit, and other financial means, other than any contractual advance payments to meet:

(1) The following cash-flow requirement, INR 20,00,000.00 and (2) The overall cash flow requirements for this contract and its current works

commitment. 8.0 Preparation of Bids By The Bidders:

8.1 Cost of Bidding The Bidder shall bear all costs associated with the preparation and submission of its Bid and AEGCL shall not be responsible or liable for those costs, regardless of the conduct or outcome of the bidding process.

8.2 Language of Bid The Bid, as well as all correspondence and documents relating to the bid exchanged by the Bidder and AEGCL, shall be written in the English language.

8.3 Bid Prices and Discounts 1) Unless otherwise specified in the Bid Document and/or AEGCL’s Requirements, bidders shall

quote for the entire plant and services on a ―single responsibility basis such that the total bid price covers all the Contractor‘s obligations mentioned in or to be reasonably inferred from the bidding document in respect of the including procurement and subcontracting (if any), delivery, construction, installation and completion of the Work. This includes all requirements under the Contractor‘s responsibilities for completing the work and where so required by the bidding document, the acquisition of all permits, approvals and licenses, etc.; the operation, maintenance and training services and such other items and services as may be specified in the Bidding Document, all in accordance with the requirements of the General Conditions. Items against which no price is entered by the Bidder will not be paid for by the Employer when executed and shall be deemed to be covered by the prices for other items.

2) Bidders are required to quote the price for the commercial, contractual and technical obligations outlined in the bidding document. If a Bidder wishes to make a deviation, such deviation shall be listed. . The Bidder shall also provide the additional price if any, for withdrawal of the deviation.

3) Bidders shall give a breakdown of the prices in the manner and detail called for in the Price Schedules. Where no different Price Schedules are included in the Bidding Document, bidders shall present their prices in the following manner:

a) Separate numbered Schedules shall be used for each of the following elements. 4) The price of the work shall be quoted as the Base Price or EXW Price

5) Sales Tax, VAT, Service Tax and all other taxes (as applicable) payable on the work should be indicated separately. In case of failure to indicate so AEGCL will consider such taxes are included in the Offered Price.

6) Whenever forest produces like sand, stone, timbers etc are used in the work the contractor have to furnish documentary proof that requisite royalty on such produces has been paid to the concerned Department.

7) When the work being “work contract” which is one and individual and which involves no separate contract for the sale of materials, the contractor shall have not be entitled to get any VAT and or any other taxes, levies reimbursed from the AEGCL for the supply of the materials.

8) Taxes like work contract, income tax etc. which need to be deducted at source as per the prevailing law of the land, will be deducted at source.

8.3 The prices shall be FIXED & FIRM. The Bided Price should on Fixed Price basis, prices quoted by the Bidder shall be fixed during the Bidder‘s performance of the contract and not subject to variation on any account. A bid submitted with an adjustable price quotation will be treated as non-responsive and rejected.

For bid submission purposes only, (E-tenders shall be accepted through online portal https://assamtenders.gov.in only) the Purchaser’s address is: Attention: The Deputy General Manager, Bongaigaon T&T Circle, AEGCL Street Address: Dhaligaon City: Chirang PIN Code: 783385 Country: India Telephone: 03664241130 Electronic mail address: [email protected]

The bid opening of Technical Bids shall take place at O/o the Deputy General Manager, Bongaigaon T&T Circle, AEGCL Street Address: Dhaligaon City: Chirang PIN Code: 783385 Country: India Telephone: 03664241130 Electronic mail address: [email protected] Date: 26/03/2018 Time: 11:00 Hrs

9.0 Evaluation Criteria:

9.1 Techno-Commercial Evaluation will be done on the basis of Bid Clause No. 6.0, Eligibility; Cl. No. 7.0, Financial Capability; Cl. No. 12.0, Technical Qualifying Requirements.

9.2 Price Bid of only Responsive Techno-Commercial Bidders will be opened. 9.3 Arithmetical Error, if observed while in Price Bid evaluation, same will only be corrected.

10.0 Clarification

10.1 A prospective Bidder requiring any clarification of the Bidding Document shall contact the AEGCL in writing at the AEGCL‘s address indicated in the BDS or raise his enquiries prior to 7 (seven) days of closing of the bid. The Employer will respond to any request for clarification, provided that such request is received no later than seven (7) days prior to the deadline for submission of bids. The AEGCL‘s response shall be in writing with copies to all Bidders who have acquired the Bidding Document including a description of the inquiry but

without identifying its source. Should AEGCL deem it necessary to amend the Bidding Document as a result of a request for clarification, it shall do so.

10.2 The Bidder is advised to visit and examine the site where the work is to be Carried out

and its surroundings and obtain for itself on its own responsibility all information that may

be necessary for preparing the bid and entering into a contract for the provision of plant and

services. The costs of visiting the site shall be at the Bidder‘s own expense.

10.3 The Bidder and any of its personnel or agents will be granted permission by the Employer to enter upon its premises and lands for the purpose of such visit, but only upon the express condition that the Bidder, its personnel, and agents will release and indemnify the Employer and its personnel and agents from and against all liability in respect thereof, and will be responsible for death or personal injury, loss of or damage to property, and any other loss, damage, costs, and expenses incurred as a result of the inspection.

10.4 The Bidder‘s designated representative is invited to attend a pre-bid meeting, if

provided for in the BDS. The purpose of the meeting will be to clarify issues and to answer questions on any matter that may be raised at that stage.

10.5 The Bidder is requested, as far as possible, to submit any questions in writing, to reach

the AEGCL not later than one week before the pre-bid meeting if there is provision of Pre Bid Meeting.

10.6 Minutes of the pre-bid meeting, including the text of the questions raised, without

identifying the source, and the responses given, together with any responses prepared after the meeting, will be transmitted promptly to all Bidders who have acquired the Bidding. Any modification to the Bidding Document that may become necessary as a result of the pre-bid meeting shall be made by AEGCL exclusively through the issue of an Addendum but not through the minutes of the pre-bid meeting.

10.7 Nonattendance at the pre-bid meeting will not be a cause for disqualification of a Bidder.

11.0 Amendment of Bidding Document 11.1 At any time prior to the deadline for submission of bids, the Employer may amend the

Bidding Document by issuing addenda.

11.2 Any addendum issued shall be part of the Bidding Document and shall be communicated in writing to all who have obtained the Bidding Document from AEGCL.

11.3 To give prospective Bidders reasonable time in which to take an addendum into account in preparing their bids, AEGCL may, at its discretion, extend the deadline for the submission of bids.

12.0 Technical Qualifying requirements:

12.1 The Manufacturer must have production facility in India. 12.2 The Manufacturer must have at least 5 (five) years’ experience of manufacturing and

supplying similar rated equipment as on date of bid opening. The Bidder must furnish necessary information along with supporting documents (e.g., copy of contracts, performance & completion certificate, etc.) in support of this clause.

12.3 The Manufacturer of equipment must have designed, manufactured and type tested as per IS/IEC or equivalent standard and supplied the equipment and which are in satisfactory operation for at least last 3 (three) years as on the date of bid opening. The Bidder must furnish necessary information along with supporting documents (e.g., copy of contracts, performance & completion certificate, valid type test reports etc.) in support of this clause.

13.0 Purchaser Requirements:

13.1 Scope a) This section of the specification covers design, manufacture, assembly, testing at

manufacturer’s works, supply, delivery at site of eco-friendly, equivalent to 3.5 Star Rating (certified by EER/ISEER), inverter split-type Air-conditioners.

b) i) The scope of supply shall include all components/parts, accessories like wall

mount bracket, copper pipe, drilling of hole, fixing hole sleeves, fixing of outdoor units, outdoor stand if required, drain pipefire retardant wires/ cables as per requirement, condensation drainage system, G.I. Racks for outdoor units if required etc., which are necessary for assembly, operation and maintenance of air-conditioning equipment even though not individually or specifically stated or enumerated.

ii) It is also responsibility of the Contractor to obtain any road permits and/or other permits or licenses as may be required to execute the works.

iii) It is also the responsibility of the supplier to store the dismantled equipment which is obsolete in a safe manner inside the Substation complex as directed by the Site Engineer.

13.2 Not-withstanding the Warranty Clauses under this Bidding Document viz. One-year full equipment Warranty i.e comprehensive and further 4 years’ Warranty on the Compressors and additional three years AMC (Annual Maintenance Contract) from the date of expiry of equipment warranty.

13.3 Service Conditions

The materials supplied shall be suitable for operation under the following climatic and other conditions: a) Peak ambient day temperature in still air 45°C

b) Minimum night temperatures 0°C

c) Ground temperatures: 40°C

d) Reference ambient day temperature : 45°C

e) Relative Humidity

i) Maximum : 100 %

ii) Minimum : 10 %

f) Altitude : Below1000 M above MSL

g) Maximum wind pressure : As per IS: 802

h) Seismic Intensity: ZONE-V as per IS 1893.

13.4 Standards : The air conditioning equipment shall comply fully with latest editions of relevant Indian Standards. The following Indian Standards may also be referred to:

IS: 660 – Safety code for mechanical refrigeration IS 659:1964 (reaffirmed 1996)-Safety Code for Air-Conditioning IS 8148:200 - Packaged Air-Conditioners ANSI-B-31.5 – Refrigeration piping BS-6540(Part-1) – Air filters used in air conditioning and general ventilation BEE – Energy Efficiency Star Certifications In case of any conflict between the Standards and this specification, this specification shall prevail. Relevant sections of IE Act & Rules.

13.5 Drawings and Diagrams : Prospective bidders may visit the sub stations for collecting Indicative Drawings of the control rooms/buildings of sub-station. A Circle wise list of which is specified in Schedule I of this Bidding Document for preparing estimate for the bid.

13.6 Design Conditions :

The system is to be designed to provide air-conditioning in the rooms to maintain a temperature between 24.0°C to 25.0°C at 55% relative humidity with a tolerance of +/- 5% in relative humidity, under maximum ambient condition of 45°C, without formation of hot pocket zone in any part of the air-conditioned rooms. The designed cool air temperature and relative humidity shall be uniformly maintained at all parts of the air-conditioned zone.

14.0 Type Test reports 14.1 Equipments, which have never been tested for critical performance, shall not be

accepted. In such cases, a promise or agreement by a bidder to have the equipment tested after award of a contract is not acceptable. All Bids must be accompanied by the full Type Test Certificates of equipment offered. Such type test certificates shall be acceptable only if:-

(a) Tests are conducted in an independent and well known testing laboratory& test report should inclusive of duty cycle of compressor, etc or

(b) BEE test certificates for star rating with inverter type, power requirement. 14.2 Test reports to be acceptable must be related directly to the materials offered. Test

reports for higher class of items are acceptable with commitment to perform the type tests free of any charge on the particular items after the award of contract.

Type Test Reports older than three (3) years on the date of Technical bid opening shall not be accepted.

15.0 Guaranteed Technical Particulars This specification covers the minimum requirements for the design, engineering, manufacturing, Inspection, testing and supply of Air Conditioning & Ventilation system. In addition to concurrence to this specification following consideration to be taken: Compliance with applicable IS codes & standards as well as any statutory regulation in existence for a specific item. The Guaranteed Technical Particulars of the equipment shall be furnished by the Bidders in the prescribed Schedules of this Section with the Technical Bid. The Bidder shall also furnish any other information's as in their opinion is needed to give full description and details to judge the item(s) offered by them.

The data furnished in Guaranteed Technical Particulars should be the minimum or maximum value (as per the requirement of the specification) required. A Bidder may guarantee a value more stringent than the specification requirement. However, for testing purpose or from performance point of view, the material shall be considered performed successfully if it achieves the minimum/maximum value required as per the technical specification. No preference whatsoever shall be given to the bidder offering better/more stringent values than those required as per specification except where stated otherwise.

16.0 General Requirements

a) As mentioned above, the eco-friendly, inverter type split Air-conditioning equipment shall be standard product of the manufacturer and of a design of proven reliability & satisfaction in the service intended.

b) The system shall be designed for continuous operation of 24 hours a day and 365 days in a year to maintain the proper temperature of the rooms.

c) The condensing unit shall be air-cooled type and shall be provided with hermetically sealed compressor meant to give a durable, trouble free and low noise performance. The compressor shall be capable of operating continuously at the maximum ambient temperature of 45ºC. The condensing unit shall be suitable for outdoor installation in a weather exposed to sun and rain.

d) Cooling units of higher cubic foot per minute (CFM) are to be provided to cover the depth of the room.

e) The refrigerant shall be non-inflammable, non-toxic and non-explosive and have the pressure and temperature characteristics suitable for this operation. The refrigerant must be chlorine free R410A is used as being the safest.

f) All refrigerant pipes shall be of copper possessing sufficient strength and size suitable for service and shall be provided with thermal insulation of suitable material.

g) Air-conditioning system shall be complete with condensing units, interconnecting refrigerant copper piping, PVC piping for condensed water drain, wiring between the outdoor condensing unit and indoor room unit, wiring between AC Distribution Board and outdoor condensing unit, protection devices, temperature control units and other accessories. All wiring shall be fire retardant. The inclination of the PVC piping for draining away of water shall be properly adjusted so that water leaked from the air-conditioning units is drained away from the room.

h) The equipment shall run without voltage stabilizer as such it shall be suitable for operation on 145V-290V, single phase AC, 50 Hz supply. Necessary earthing arrangement shall be made by the contractor.

17.0 Technical Requirements:

Air conditioning requirement of rooms indicated above shall be met using split AC units. High wall type split AC units of 2 tonne capacity each with high wall type indoor evaporator unit shall be used for all rooms.

a) High wall type split AC units of 2TR capacity each complete with air-cooled outdoor condensing unit having hermetically sealed compressor and high wall type indoor evaporator unit with cordless remote controller.

b) Copper refrigerant piping complete with insulation between the indoor and remote outdoor condensers as required.

c) PVC drain piping from the indoor units up to the nearest drain point.

d) Fire retardant power and control cabling between the indoor unit and outdoor unit and earthing.

e) MS brackets for outdoor condensing units, condensers as required.

18.0 Technical Specification of Split Air Conditioning units a) The split AC units will be complete with indoor evaporator and outdoor condensing

units and cordless remote control units with Stabiliser free operations.

b) The design features shall be such that it should be made of

c) Outdoor unit shall comprise of hermetically sealed dual rotary compressors mounted on vibration isolators, propeller type axial flow fans and copper tube aluminium finned coils all assembled in a sheet metal casing. The casing and the total unit shall be properly treated and shall be weather proof type. They shall be compact in size and shall have horizontal discharge of air.

d) The indoor units shall be high wall type. The indoor unit shall be compact and shall have elegant appearance. They shall have low noise centrifugal blowers driven by special motors and copper tube aluminium finned cooling coils. Removable and washable polypropylene filters shall be provided. They shall be complete with multi-function cordless remote control unit with special features like programmable timer, sleep mode and soft dry mode etc.

e) The split AC units shall be of reputed manufacturers’ make like Diakin/ Hitachi/ LG or equivalent.

19.0 Documents a) Before supply of Goods, the Contractor has to submit detail drawings indicating the main

serviceable components, plan layout of each location of the equipment including pipings etc, GTP, etc in soft copy and three numbers of hard copies for according of approval from P&E wing of AEGCL

b) After supply, erection, testing and commissioning of the air-conditioning units, the bidder shall submit the following documents in triplicate:

i) As-built drawing of the air-conditioning system.

ii) Instruction manual for operation and maintenance of the air-conditioning system.

iii) Guarantee certificate 20.0 Erection, testing and commissioning

i) The Bidder should note that some of the ACs covered under this bidding document shall be used in replacing unserviceable ACs in existing Substations of AEGCL. The work of dismantling the unserviceable ACs shall be the responsibility of the bidder.

ii) It is the responsibility of the bidder/ supplier to ascertain storage of the dismantled ACs in a safe manner at a location inside the Substations complex as directed by the Site Engineer (Resident Engineer)

21.0 Annual maintenance Contract (AMC)

The term AMC shall include cost on account of all repair and maintenance of all the air conditioners, replacement of spare parts / mechanical parts thereof, oiling, chemical washing/ cleaning, greasing (general servicing), gas filling, replacement of filter and replacement/ repair of any or all the parts of A.C. machines including replacement of motors, replacement of faulty compressor, during the currency of the contract at the exclusive risk, responsibility and cost of the Contractor. The connecting wire/ plugs or the switch shall be supplied initially by the office

and the irreplacement during the currency of the contract shall be the responsibility of the Contractor. In brief, the department shall not bear any cost for anything whatsoever after the air conditioner units have been handed over to the Contractor for maintenance.

22.0 General instructions for maintenance/service

i. The contractor will keep adequate quantity of spares for immediate repairs and will replenish the same from time to time as per requirement. The contractor will supply, repair / replace all the spare parts during the currency of the contract as mentioned in the scope of work and as per guidelines of the Client.

ii. The contractor will attend to the complaints and breakdowns promptly as and when required.

iii. The contractor should have all requisite service facilities at their work centers for carrying out such works and a contact telephone number for attending to urgent repairs even after office hours.

iv. The contractor will make arrangement for all necessary tools, tackles and equipments for carrying out the above service contract including trolley, vacuum pump, gas charging equipments etc.

v. The spare parts supplied by the contractor should be brand new /original one and from the manufacturers. Used /repaired spare parts will not be accepted. Before using any spare, the same should be shown and got approved by the Client. The contractor will ensure that the repairs carried out do not require same repairs again within a reasonable time.

vi. Contractor will perform the leak test and ensure that there is no leakage and required refrigerant gas is there.

vii. The technician deputed for the job shall be skilled and have sufficient experience. 23.0 Repairing of Air conditioners In general, all repairs should be carried out at the respective places of complaint only. Wherever repair is not feasible at the site of complaint or it requires additional facilities from other sources (e.g. fan motor rewinding etc.) faulty unit will be handed over to the contractor / its representative against acknowledgement as per prevailing procedures of the Employer. Contractor will carry out necessary repairs on the faulty unit and fix the unit back in its original place in operating condition under the intimation of Employer or his authorized representative.

23.1 Monthly Service shall include:

a) Cleaning / Replacement of filter

b) Checking operation of the controls of the air conditioners such as thermostat,relays,

remote control etc.

c) Checking airflow through the supply air grill, return air grill, condenser.

d) Checking up of electrical power outlet / MCB

e) Checking operation of the drive motor and fans

f) Checking air temperature

g) Checking firmness of the supporting arrangement for the compressor, blower motor,

airconditioners casing and fixing of the air conditioners etc.

h) Replacement of any component of air conditioners found defective after the above

checking andtests

i) Charging of Refrigerant gas during the period of Contract if need arises.

23.2 Half Yearly Service shall include:

a) Cleaning the condenser and evaporator coils with suitable detergent / chemical solution

andflushing with high pressure jet of water

b) Greasing of blower motors and all moving parts

c) Painting of air conditioners, if required.

23.3 The work shall be carried out as per the best engineering practices and to the

satisfaction of Client.

23.4 Replacement of compressors Replacement of failed compressor will have to be done within 05 days time from the date of intimation. The failed compressors shall be replaced by equivalent NEW compressors of same make only, failing which it shall invoke penalty clauses, as referred in the tender document.

23.5 Attending breakdown Any breakdown call given by the Employer’s representatives shall be attended immediately. In case contractor fails to attend the call within the stipulated / specific time limit or fails to carry out the job of maintenance like replacement of spares etc. due to any reasons whatsoever, the said job shall be got done through other agency at the discretion of Employer at the sole risk and cost of the contractor and the amount shall be deducted from contractor’s bill. Decision of the Employer shall be final and binding in this regard.

23.6 ATTENDING OF BREAKDOWN:

Any breakdown call given by the Employer’s representatives shall be attended

immediately. In case contractor fails to attend the call within the stipulated / specific

timelimit or fails to carry out the job of maintenance like replacement of spares etc. due

to any reasonswhatsoever, the said job shall be got done through other agency at the

discretion of Employer at the sole riskand cost of the contractor and the amount shall be

deducted from contractor’s bill. Decision of the Employer shall be final and binding in

this regard.

24.0 Negotiation with successful bidder:

The AEGCL reserve the right to hold negotiations with lowest who should be lowest, valid, eligible and technically acceptable tenderer considered for award of contract directly if the rates were not unreasonably high.

25.0 Contract Agreement: 25.1 An agreement shall have to be drawn on non-judicial stamp of appropriate value with

the Department by the selected Contractor in AEGCL’s General Conditions of Supply and Erection 2009 of contract within 15 (fifteen) days from the date of issue of the LOI/Work Order.

25.2 Wherever there is any variation in between the conditions of the AEGCL’s General Conditions of Supply and Erection 2009 and the above terms & conditions, this bid conditions will supersede the conditions of the AEGCL’s General Conditions of Supply and Erection 2009.

26.0 EXTENSION OF TIME FOR COMPLETION

26.1 The Time(s) for Completion specified in the Article 3 of the Contract Agreement (Contract Forms) shall be extended if the Supplier is delayed or impeded in the performance of any of its obligations under the Contract by reason of any of the following:

(a) any Change in the scope of works by the Purchaser; which justifies extension of

completion time as provided; and

(b) any occurrence of Force Majeure as provided.

26.2 Except where otherwise specifically provided in the Contract, the Supplier shall submit to the Purchaser’s Representative a notice of a claim for an extension of the Time for Completion, together with particulars of the event or circumstance justifying such extension as soon as reasonably practicable after the commencement of such event or circumstance. As soon as reasonably practicable after receipt of such notice and supporting particulars of the claim, the Purchaser and the Supplier shall agree upon the period of such extension. In the event that the Supplier does not accept the Purchaser’s estimate of a fair and reasonable time extension, the Supplier shall be entitled to refer the matter to a Dispute Board, pursuant to SCC Sub-Clause 29.0

27.0 LIQUIDATED DAMAGE

27.1 The Supplier guarantees that it shall attain Completion of the Works within the Time for

Completion specified in the Contract Agreement pursuant to SCC Sub-Clause Error!

Reference source not found., or within such extended time to which the Supplier shall be entitled under SCC Clause 26.0hereof.

27.2 If the Supplier fails to attain Completion of the Works within the Time for Completion or any extension thereof under SCC Clause 26.0, the Supplier shall pay to the Purchaser liquidated damages at the rate of ½ % (half percent) of the total Contract Price per week or part thereof delay. The aggregate amount of such liquidated damages shall in no event exceed10% (ten percent) of the total contract price.

However, the payment of liquidated damages shall not in any way relieve the Supplier from any of its obligations to complete the Works or from any other obligations and liabilities of the Supplier under the Contract.

27.3 Once the aggregated “Liquidated damage” reaches10% of the total contract price, the Purchaser may consider following actions:

(a) Procure the undelivered material/ equipment and/or complete the balance works from elsewhere giving notice to the supplier and to recover any extra expenditure incurred thereby for having to procure these materials and works at higher price, at the risk and responsibility of the Supplier; or

(b) Cancel the contract wholly or in part and to complete the works at the full risk and cost of the Supplier and forfeit the security deposit.

(c) Declare it as a “Contractual Failure” and act in accordance with SCC Clause 28.0.

28.0 CONTRACTUAL FAILURE

28.1 In the event of contractual failure of any respect on the part of the Supplier, the Purchaser shall be entitled to operate security deposit or any deposit or any payment due to supplier irrespective of whether his default relates to the particular orders or not towards the Purchaser’s claim for damages arising out of the failure. In addition, the Purchaser may black-list or bans the “Supplier” or pending enquiry, suspend him or take any other steps considered suitable.

29.0 ARBITRATION

29.1 If at any time, any question, disputes or differences whatsoever shall rise between the Purchaser and the Supplier, upon or in relation to or in connection with the contract, either party may forthwith give notice to the other in writing of the existence of such question of dispute or difference and the same shall be referred to the adjudication of three Arbitrators, one to be nominated by the Purchaser the other by the Supplier and the third by the President of the Institution of Engineers, India/ Retired or Sitting Judge not below the status of a retired Judge of High Court of India. If either of the parties fail to appoint its arbitrators within 60(sixty) days after receipt of notice of the appointment of arbitrators then the President of the Institution of Engineers /retired or sitting Judge of India, as the case may be, shall have the power at request of either of the parties, to appoint an Arbitrator. A certified copy of the “President” making such an appointment shall be furnished to both parties

29.2 The arbitration shall be conductedas per provisions of the Indian Arbitration Act, shall be held at Guwahati or any other place as may be decided by the Purchaser. The decision of the majority of Arbitrators shall be final & binding upon the parties and the expenses of the arbitration shall be paid as may be determined by the Arbitrator. However, any dispute arising out of this contract will first be discussed and settled bilaterally between Purchaser and the Supplier

30.0 PERT Chart and/or BAR Chart: The successful bidder within 10 (ten) days before the contract is awarded will make out a detailed PERT Chart covering all activities along with detailed program chart on accepted scheme indicating various stages of execution, method of execution and completion of work in different stages keeping the period of completion in view and submit the same to the Engineer for the consideration and approval.

31.0 Insurance: The bidder shall arrange for any pay/cost of personnel accident insurance, medical treatment etc. in respect of their employees assigned to the works for all time and shall govern by Law of land.

32.0 Warranty: 32.1 The Supplier/Manufacturer warrants that all the Goods are new, unused, and of the

most recent or current models, and that they incorporate all recent improvements in design and materials, unless provided otherwise in the Contract.

32.2 The Supplier/Manufacturer further warrants that the Goods shall be free from defects arising from any act or omission of the Supplier or arising from design, materials, and workmanship, under normal use in the conditions prevailing in the country of final destination.

32.3 The warranty for twelve (12) months will start after taking over/completion of the scope of work however for compressor, warranty shall remain for sixty (60) months from the date of taking over/completion. After the completion of the warranty period of twelve (12) months, the whole lot of Air Conditioners and Accessories shall be taken under an Annual Maintenance Contract for a period of 3 (three years).

32.4 If during the Period Warranty any defect is found, the Purchaser shall give Notice to the Supplier/Manufacture stating the nature of any such defects together with all available evidence thereof, promptly following the discovery thereof. The Purchaser shall afford all reasonable opportunity for the Supplier/Manufacturer to inspect such defects.

32.5 If having been notified, the Supplier/Manufacturer fails to remedy the defect

within a period of 15 (fifteen) days, the Purchaser may, following notice to the

Supplier/Manufacturer, proceed to do such work, and the reasonable costs incurred by the

Purchaser in connection therewith shall be paid to the Purchaser by the Supplier or may be

deducted by the Purchaser from any monies due the Supplier or claimed under the

Performance Security. The term period of warranty shall mean the period of 12 months

from the date of Taking Over of the Work by AEGCL. A Taking over Certificate (TOC) will be

issued by the appropriate authority.

33.0 Safety: Each and every safety measures for MAN and MACHINE will be the sole responsibility of the Contractor without any prejudice. Compensation claim if any will also be the responsibility of the contractor without any prejudice. As the contract is Turnkey in nature hence AEGCL will not bear any responsibility towards such claim.

34.0 Pollution: Each and every measure should be taken to adhere to the standard norms to avert any occasion of Air Pollution, Water Pollution, Soil Pollution and Sound Pollution. In case of any deviation leading to any legal action the Contractor will be solely responsible without any prejudice.

35.0 Payment Terms: 35.1 No advance/Mobilization advance shall be made in this contract.

35.2 Payment against Goods and F&I (Price Schedule 1& 2) shall be made as follows:- 80% payment would be admissible within six (6) weeks from the date of receipt of the plants/ materials /equipment at site in full and good condition less deduction of Retention Money as per terms and conditions stipulated in the Contract Agreement. The balance amount will be paid after successful completion of related erection work subject to availability of fund. Payments as above will be made under following conditions:-

a. Advance copy of bills in duplicate and following documents are received sufficiently in advance:

Suppliers invoice showing LOA reference , Goods description, quantity dispatched, unit price, total amount (6 Copies);

Packing List;

Railway receipt/ LR;

Manufacturer’s guarantee certificate of Quality;

Material inspection Clearance Certificate for dispatch issued by Purchaser;

Insurance certificate;

Physical verification certificate of material received at site by Purchaser/Purchaser’s site representative.

b. Any charges on account of late intimation and/or delivery of documents by the Bank are to be borne by the Supplier.

c. The supplier should intimate the dispatch of each and every consignment to the “Purchaser” and the Consignee.

d. All Bank charges are to be borne by the Supplier.

35.3 Payment against Installation and Other Services (Price Schedule 3) shall be made as follows:-

Payment up to 100% of erection items will be made against bills within six (6) weeks from the date of submission of bills less deduction of Retention as per terms and conditions stipulated in the Contract Agreement. The bidder is to submit bills for erection item for each T&T circle separately. No progressive bill will be accepted or paid against substation basis.

35.4 ADVANCE PAYMENT No advance payment is applicable for this contract.

35.5 No claim for interest shall be entertained by AEGCL in respect of any money or balance which may be in AEGCL’s hands owing to any dispute or difference or misunderstanding between the contractor and the AEGCL or due to the reason beyond the reasonable control of AEGCL.

35.6 Payment is subject to availability of specific fund.

35.7 The quantities may vary as per site requirements. Actual work done quantities will be measured after completion of work and will be paid as per certification by Engineer-in-charge.

35.8 TDS at actual will be deducted from the payable amount against each invoice/bill.

35.9 Bill will be routed through DGM, Bongaigaon (T&T) Circle, AEGCL, Dhaligaon, and Payment will be made through Net Banking system at HQ.

The Bidder / Firm will have to be submitted the following Net Banking details.

(a) Banker’s Name & Branch

(b) Account No

(c) Banker’s address

(d) Banker’s IFSC Code

(e) Banker’s RTGS Code 36.0 Performance Security Deposit:

36.1 The successful bidder shall have to deposit through a Bank Guarantee(BG) from a Nationalized or scheduled Bank of RBI in AEGCL’s standard proforma on non-judicial stamp of appropriate value for an amount equivalent to 10% (ten percent) of the total value of the contract as performance security, immediately within 15 days from the issue of the letter of intent/detailed orders (as the case may be), duly pledged in favour of The Managing

Director, AEGCL, Bijulee Bhawan, Paltanbazar, Guwahati-1, and such security deposit shall be valid up to 30 days beyond the warranty period. Two months prior to the expiry of the 10% Performance security (BG), another performance security (BG) for 5% (five percent) of the contract value for the period of the AMC (i,e. 3 years from the date on which warranty expires) shall have to be submitted. Non submission of this 5% BG shall result in forfeiture of the BG against 10% of contract value. The Bank Guarantee (BG) should be sent directly to the O/O the Managing Director, AEGCL, Bijulee Bhawan, Paltanbazar, Guwahati-1 by the issuing Bank under registered post AD.

36.2 Please note that, if the selected Bidder / Firm fails to furnish the requisite performance security as stated above and sign the contract within the stipulated period, LOI/work order issued in favour of the Bidder/ Firm will automatically be Null & void.

36.3 If the bidder / firm fails or neglects to observe and perform any of his obligations under the contract, Purchaser (AEGCL) shall have the right to forfeit either in full or in part at his absolute discretion, the security deposit furnished by the Contractor/Firm.

36.4 No interest shall be payable on such deposits. 37.0 Retention Money:

37.1 In addition to above performance security deposit, 10% value of each progressive bill will be retained by the Engineer/Purchaser as Retention Money. The amount will be held by the Purchaser (AEGCL) till the work under the contract is completed and the completion certificate is issued in pursuance to clause 25.0 of AEGCL’s General Conditions of Supply and Erection 2009.

37.2 If the Firm/Bidder fails or neglects to observe and perform any of his obligations under the contract, the Purchaser (AEGCL) shall have the right to forfeit either in full or in part at his absolute discretion, the security deposit furnished by the supplier/contractor.

37.3 No interest shall be payable on such deposit. 38.0 Force Majeure Condition:

38.1 “Force Majeure” shall mean any event beyond the reasonable control of the Purchaser or of the Supplier, as the case may be, and which is unavoidable notwithstanding the reasonable care of the party affected, and shall include, without limitation, the following:

(c) War, hostilities or warlike operations whether a state of war be declared or not,

invasion, act of foreign enemy and civil war

(d) Rebellion, revolution, insurrection, mutiny, usurpation of civil or military government,

conspiracy, riot, civil commotion and terrorist acts

(e) Confiscation, nationalization, mobilization, commandeering or requisition by or under

the order of any government or de jure or de facto authority or ruler or any other act

or failure to act of any local state or national government authority

(f) Strike, sabotage, lockout, embargo, import restriction, port congestion, lack of usual

means of public transportation and communication, industrial dispute, shipwreck,

shortage or restriction of power supply, epidemics, quarantine and plague

(g) Earthquake, landslide, volcanic activity, fire, flood or inundation, tidal wave, typhoon

or cyclone, hurricane, storm, lightning, or other inclement weather condition, nuclear

and pressure waves or other natural or physical disaster

(h) Shortage of labor, materials or utilities where caused by circumstances that are

themselves Force Majeure.

39.0 Settlement of Dispute and Arbitration: Any dispute arising out of the contract will be first settled bilaterally between AEGCL and Contractor. In case, dispute cannot be settled bilaterally, it will be referred to arbitration to be by an arbitrator appointed by AEGCL. The contractor shall not stop the work during settlement of any dispute. All disputes shall be subjected to the jurisdiction of District Court of Kamrup District.

40.0 Right to Reject: The AEGCL reserves the right to reject any or all the bids without assigning any reason thereof and the AEGCL further reserves the right to split up the work order in favour of more than one Contractor. The AEGCL also reserves the right to reject the lowest or any other price without assigning any reason. The clauses which are not appearing in this document (bid) will be as per The General Condition of Supply and Erection 2009 of AEGCL. The General Condition of Supply and Erection 2009 of AEGCL is available in the AEGCL’s website www.aegcl.co.in under Acts, Rules and Policies Tab.

Letter of Technical Bid

*Bidder’s Letterhead]

Date: ____________________________

Tender No.: _______________________

Invitation for Bid No.:________________

To:____________________________________________________________________________

We, the undersigned, declare that:

(i) We have examined and have no reservations to the Bidding Document, including Addenda No.: ___________________________________________. (j) We offer to supply in conformity with the Bidding Document and in accordance with the

completion/delivery schedule specified in the bid document, the following Goods and Related Services: ________________________________

(k) Our Bid shall be valid for a period of ________ days from the date fixed for the bid submission deadline in accordance with the Bidding Document, and it shall remain binding upon us and may be accepted at any time before the expiration of that period;

(l) If our Bid is accepted, we commit to obtain a Performance Security in the amount of _______ percent of the Contract Price for the due performance of the Contract;

(m) We are not participating, as Bidders, in more than one Bid in this bidding process;

(n) We understand that this Bid, together with your written acceptance thereof included in your notification of award, shall constitute a binding contract between us, until a formal Contract is prepared and executed.

(o) Our firm, its affiliates or subsidiaries, including any Subcontractors or Suppliers for any part of the contract, has not been declared ineligible by AEGCL,APDCL or APGCL under the Employer’s country laws or official regulations

(p) We understand that you are not bound to accept the lowest evaluated bid or any other bid that you may receive.

Name ________________________________________________________________________

In the capacity of _______________________________________________________________

Signed _______________________________________________________________________

Duly authorized to sign the Bid for and on behalf of ____________________________________

Date _________________________________________________________________________

Price Proposal Submission Sheet

Date: ____________________________

Tender No.: _______________________

Invitation for Bid No.:________________

To:____________________________________________________________________________

We, the undersigned, declare that: (a) We have examined and have no reservations to the Bidding Document, including Addenda

No.:____________________________________________________________ (b) We offer to supply in conformity with the Bidding Document and in accordance with the

completion/delivery schedule specified Schedule of Supply & Erection, the following Goods and Related Services: ___________________________________________________

(c) The total price of our Bid, excluding any discounts offered in item (d) below is:

_______________________________________________________________ (d) The discounts offered and the methodology for their application are:

____________________________________________________________ (e) The following commissions, gratuities, or fees have been paid or are to be paid with respect to the

bidding process or execution of the Contract:

Name of Recipient Address Reason Amount

(If none has been paid or is to be paid, indicate “none.”) Name ________________________________________________________________________

In the capacity of _______________________________________________________________

Signed _______________________________________________________________________

Duly authorized to sign the Bid for and on behalf of ____________________________________

Date _____________________________________________

Bidding Forms: Name of work: _____________________________________________________________________________________ Bid Identification No: ______________________________________ General

(a) Name of the Firm/Contractor:

(b) Full Address:

(c) Constitution of the Firm:

a) Whether Partnership or any type: A) Experience

(a) No of years the Firm/Contractor has been in operation under its present name.

(b) Details of work executed/being executed by the tenderer in the last three years.

(c) Testimonials from Clients Company on various works executed for the last

three years. (Details of works executed/under execution in the last three years including other department)

Sl. No Name of work & W/O No.

Worked Done Under

Value of Work

Specified date of completion

Present status/completed on

B) Financial Position

(q) Financial Turnover during the last three years (copies of Audited Annual report, Accounts

or a statement duly certified by a chartered accountant and Income Tax return.

Year Turn Over

2014-15

2015-16

2016-17

Any other details that the tenderer may like to furnish to substantiate their financial and technical ability to undertake this work and complete the same within stipulated period of completion.

Name of the Bidder:- Signature of the Bidder/Firm ……………………………………. Full Name …………………………………………………………… Postal Address ……………………………………………………… Phone/Mobile No. …………………………………………………..

PRICE BID Schedule – I (Supply of Goods including AMC)

SL. No

Description Measuring Units

Qty Unit Rate Exclusive of Taxes (Rs.)

Total Amount Exclusive of Taxes (Rs.)

Total Amount In words

1 2 3 4 5 6 7

Destination of Delivery

1 220/132/33kV Salakati Grid Substation

Nos. 6

2 132/33 kV Grid Substation, AEGCL Dhaligaon

Nos. 8

3 132/33 kV Grid Substation, AEGCL, APM

Nos. 5

4 132/33 kV Grid Substation, AEGCL, Barnagar

Nos. 6

5 132/33 kV Grid Substation, Gouripur

Nos. 5

6 132/33 kV Grid Substation, Gossaigaon

Nos. 5

Total

Note: 1. Prices should be inclusive of all accessories as required for complete commissioning of the

equipment including 3 years AMC (Annual Maintenance contract) in addition to the warranty

period.

Name of the Bidder:-

Signature of the Bidder/Firm …………………………………….

Full Name …………………………………………………………….....

Postal Address ………………………………………………………...

Phone/Mobile No.

PRICE BID Schedule – II Related Services (Freight and Insurance)

SL. No





1 2 3 4 5 6 7



Nos. 6


Nos. 8


Nos. 5


Nos. 6


Nos. 5


Nos. 5

Total


Signature of the Bidder/Firm …………………………………….

Full Name …………………………………………………………….....

Postal Address ………………………………………………………...

Phone/Mobile No…………………………………………………….

PRICE BID Schedule – III Erection Testing and Commissioning

SL. No





1 2 3 4 5 6 7



Nos. 6


Nos. 8


Nos. 5


Nos. 6


Nos. 5


Nos. 5

Total


Signature of the Bidder/Firm ……………………………………. Full Name ……………………………………………………………..... Postal Address ………………………………………………………...

Phone/Mobile No. …………………………………………………..

Annexure – 1

GUARANTEED TECHNICAL PARTICULARS OF 2 TON, 3.5 STAR & ABOVE(EER/ISEER)

INVERTER TYPE SPLIT AIR CONDITIONER WITH ELECTRICAL ACCESSORIES

(To be filled in and signed by the Bidder)

1 GENERAL

1.1 Manufecturer’s Name& Address

1.2 Type and Model as per Manufacturer

1.3 Standards to which conform

1.4 Nominal Capacity : 2 ton

(Yes/ No)

1.5 Cooling capacity :

1.6 Material & size of refrigerant pipe

1.7 Coefficient of performance : 3.5 (Minimum)

1.8 Moisture removal rate : 2 ± 10% litre/ hour

1.9 Air flow rate : 5.6 cmm (Min)

1.10 Noise level Indoor unit : Less than 45 db

1.11 Noise levelOutdoor unit : Less than 55 db

1.12

Function modes : Auto/Cool/Fan/Dry – shall have timers, sleep and power saving modes

1.13 Other features : - Automated vertical swing for horizontal louvers

1.14 Antifreeze thermostat

1.15 Compressor : Dual Rotary type (Yes/ No)

1.16

Body surface finish : powder coated/high quality paint finish (Yes/ No/ Others – to be specified)

1.17 Air filtering unit : Activated carbon cartridge, dust proof and anti-bacteria filter

1.18 Length of tubings : 15 m or as per the installation requirement

1.19 Remote handset : LCD display with night glow

2 ELECTRICAL PARAMETERS

2.01

Power required for each unit (WATT)

2.02

AC Supply Voltage range in (Volts) &

frequency

2.03 Other specific particulars relating to

the system

2.04

Voltage Stabilizer : Stabilizer having ISI quality certification and rating capacble of power requirements of the intended load. (Please specify)

2.05

Cables and Wires:– (as per reqd length) Manufacturer/ Brand a. fire retardant (Yes/No) b. Material (Copper) c. size (min 4 mm²) d. capacity (Amp) e. Insulation

2.06

Push Button Starters a. Manufacturer/ Brand b. Standards c. Capacity (Amps)

3

AIR PARAMETERS

3.01 Total designed Tonnage Capacity

302 Air Quantity

(cmm)

3.03 Supply cool air throw distance

3.04 Static pressure of each room unit

Manufacturer's Authorization Format Date: NIT no: To, WHEREAS_________________________________________________________________ who are official manufacturers of _____________________________________________________________ having factories at ___________________________________________________________________________ do hereby authorize___________________________________________________________ to submit a bid in relation to the Invitation for Bids indicated above, the purpose of which is to provide the following goods manufactured by us _____________________________________________ and to subsequently negotiate and sign the Contract. We hereby extend comprehensive maintenance for 3 years in accordance with this NIT with respect to the Goods offered by the above firm in reply to this invitation for Bids. Name______________________________________________________________ In the Capacity of ____________________________________________________ Signed______________________________________________________________ Duly authorized to sign the Authorization for and behalf of ____________________________________________________________________ Date________

Form of Bid Security (Bank Guarantee) (To be stamped in accordance with Stamp Act) (The non-Judicial Stamp Paper should be in the name of issuing Bank) Date: ____________________________ Bid Reference No.: _______________ WHEREAS, ______________________________________ [Name of Bidder] (hereinafter called "the Bidder") has submitted his bid dated ________________ [Date] for the supply of ____________________________________ [Name of Contract] (hereinafter called "the Bid"). KNOW ALL MEN by these presents that We _____________________________ [Name of Bank] of ________________________________ [Name of Place] having our registered office at ______________________________________ (hereinafter called "the Bank) are bound unto ______________________________________ [Name of Purchaser] (hereinafter called "the Purchaser ") in the sum of ______________________1 for which payment well and truly to be made to the said Purchaser the Bank binds himself, his successors and assigns by these presents. SEALED with the Common Seal of the said Bank this ___ day of_______ 20___. THE CONDITIONS of this obligation are: 1) If the Bidder withdraws its Bid during the period of bid validity specified by the Bidder in the Bid Submission Sheet, except as provided in the relevant Bid Clause; Or 2) If the Bidder refuses to accept the correction of errors in his Bid; Or 3) if the Bidder, having been notified of the acceptance of his Bid by the Employer during the period of Bid validity;

a) fails or refuses to execute the Form of Contract Agreement in accordance with the Instructions to Bidders, if required; or

b) fails or refuses to furnish the Performance Security, in accordance with the Instructions to Bidders; We undertake to pay to the Purchaser up to the above amount upon receipt of its first written demand, without the Purchaser having to substantiate its demand, provided that in its demand the Purchaser will note that the amount claimed by it is due to it owing to the occurrence of one or all of the three conditions, specifying the occurred condition or conditions. This Guarantee will remain in force up to and including the date ____days after the deadline for submission of bids as such deadline is stated in the Instructions to Bidders or as it may be extended by the Purchaser, notice of which extension(s) to the Bank is hereby waived. Any demand in respect of this Guarantee should reach the Bank not later than the above date. DATE ___________________ SIGNATURE OF THE BANK ___________________________ WITNESS ________________ SEAL _____________________________________________ ___________________________________________ (Signature, Name, and Address)

1. Notification of Award *AEGCL’s letter head+ Letter of Acceptance Supply of Goods and Related Services [ date ] To: [Name and address of the Supplier ] This is to notify you that your Bid dated [date] for execution of the [ name of the Contract and identification number, as given in the Contract Data ] for the Contract Price in the aggregate of [ amounts in numbers and words ] [ name of currency ] (as per Price Schedule-3), as corrected and modified in accordance with the Instructions to Bidders is hereby accepted, and it is decided to award on you the ‘Supply and Delivery Contract’ covering inter-alia Ex-works supply and Delivery of all Goods including Related Services. You are requested to furnish the Performance Security within fifteen (15) days in accordance with the Conditions of Contract, using for that purpose one of the Performance Security Forms included in Section 6 (Contract Forms) of the Bidding Document [ Authorized Signature ] [ Name and Title of Signatory ] Assam Electricity Grid Corporation Limited Attachment: Contract Agreement