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Asia’s Largest Solar Event

ISIE-ELECTRIC-SOLAR

VEHICLE CHAMPIOSHIP’18

GREEN EVENT FOR GREEN FUTURE

Organized by Imperial Society of Innovative Engineers (ISIE)&

Shri Vishnu Engineering College for Women Autonomous

www.imperialsociety.in Ph. 0120 4538457

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Accredited By

Recommended By

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ESVC 2018 Participant Handbook

TABLE OF CONTENTS:

RESOURCES

SUPPORT SERVICES

MEETINGS

DESCRIPTIONS OF AREAS ON-SITE

ITEMS REQUIRED AT REGISTRATION

ITEMS PROVIDED AT REGISTRATION

EVENT SITE QUICK REVIEW – ADVICE, EXPECTATIONS AND POLICIES

AWARDS LIST

Please Note That It Is A Log Book. If any change is brought it will be notified to the

participant.

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RESOURCES

1. PARTICIPANT EVENT SCHEDULE

SUPPORT SERVICES

1. ON-SITE CONTACT INFORMATION

a. For any concerns on-site, please visit Event Control Room.

2. MEDICAL SERVICES

a. Ambulance services will be on-site from March 27 to April 2, 2018 from 8 AM to

8:30 PM on request.

3. SECURITY SERVICES

a. Security Services will be on-site 24/7 from March 27 to April 2, 2018.

b. Keep all of your equipment locked up. This is a large site and security can’t be

provided everywhere. Don’t leave your tools, computers and other equipment

lying around where they could be stolen.

c. Staff and organizers of ESVC-2018 are not responsible for any lost or theft.

4. WELDING SERVICES

a. Welding Services will be available at the two Hot Pits from March 25th

-29th

, 2018.

Teams will have to do the welding by themselves and there will be welder

available (If possible) to help teams. Arc welding machine will provided by the

organizer if possible, other welding machine like TIG and MIG will be arranged

by teams themselves. Please refer to schedule for available service hours.

b. There will be two appointed welders. Teams can avail this service free of cost at

their own risk.

c. For Hot Pits teams need to get the permission from Hot Pit Director.

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A. MEETINGS

Please refer to Schedule for Meeting hours:

Meeting Name Status Description

Drivers’ Meeting Mandatory All designated drivers who intend to participate in the

dynamic events are required to attend the Drivers’

Meeting(s) whenever there is an announcement made.

Attendees should collect their TI sheet before departing

from their pits.

Drivers who will not attend the driver’s meet will not be

allowed to participate in the dynamic events.

Team Captains’

Briefing

Mandatory Team Captains are required to attend this short briefing

session, where organizers will be present to provide

reminders and address concerns that take place during the

course of the competition.

Induction

Session

Mandatory The Induction session is to introduce all participating

students to the fourth edition of the ESVC competition.

Important information shall be presented to the teams such

as any changes to the schedule and safety information. This

might be held before the opening ceremony.

Awards

Ceremony

Optional The Awards Ceremony is the closing ceremony where

winners will be presented with trophies. Other surprise

awards are in tow as well.

Teams’ Photos Optional Participating teams will have an opportunity to take a team

photo by our staff photographer, after the end of their

Design Event.

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B. DESCRIPTIONS OF AREAS ON-SITE

Please refer to Schedule for Meeting hours

Location Name Description Services

Registration

Booth

The registration booth is located near the

entrance gates This location is a hub for

participants and visitor registrations,

signing of driver bonds, nametags,

lanyards, dynamic passes and media

passes, and transponders and collection

of participant certificates etc.

Participant Registration,

Visitor Registration,

Indemnity bond,

Media Passes,

Participant Certificates.

Participants

Truck On-Site

Parking

Participating teams may unload their

vehicle and trucks in this area post

registration.

Vehicles parked in this area will not be

able to move it out of grounds post site

closing hours.

This location is only for heavy duty

vehicles.

Heavy-vehicle parking

Participants

Truck Off-Site

Parking

If the on-site parking is full, teams may

park at alternate location provided by

the organizer.

Vehicles parked in this area will be able

to move them out of groups post site

closing hours.

Heavy-vehicle parking

Passenger vehicle

parking

Participant and

Staff Passenger

Vehicle Parking

Participants and staff may park their

passenger vehicles in the area after

registering.

Vehicles parked in this area will not be

able to move it out of grounds post site

closing hours.

Passenger vehicle

parking

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Tech

Scrutineering

The following area is the first in the line

of technical inspections, teams must

complete in order to participate in the

dynamic events.

Drivers should come in complete driver

safety equipment’s along with fire

extinguisher.

* Refer ESVC Rulebook for details.

There will be 3-4 bays. Staff shall queue

participating teams in the respective

bays or in the line-up preceding.

Technical Scrutineering line-up is on

first come first serve. A maximum of 3

team members will be allowed in their

designated tech bay during their

vehicle’s tech inspection.

Pre-Technical Inspection,

Technical

Inspection(Adventure

class),

Technical

Inspection(Professional

class),Driver Ergonomics

Event Control

Room

Event Control: This is the location for

receiving static events scheduling, filing

protest forms, technical inquiries, lost

and found Concerns on site cleanliness,

hygiene and safety can be brought to

this location as well.If any team is found

keeping their pit dirty they will be

penalised with a fine of Rs.500/- and

also a penalty of 50 pts.

Static Events Schedule

Protest filing

Technical Inquiries

Lost and Found

Tech Appointments

Ceremonies Stage This is the main area for majority of

meetings including the Driver’s

Meeting, Team Captains Briefing,

Welcome Ceremony and Awards

Ceremony.

Design Event The Design Event and the Finals will be

held in this location as well, in

designated bays. Staff will assist teams

in queuing for their designated time slot.

Welcome Ceremony

Awards Ceremony

Drivers’ Meetings

Team Captains’ Briefing

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Paddock The Paddock Area consists of

designated pit spaces for participating

teams.

Pit spaces are to be kept clean at all

times. A pit that is severely damaged or

left with trash towards the end of the

event shall have bear the amount of

Rs.500/- along with a penalty of 50 pts.

The checking will be done daily at 8:30

am and 6:00 pm.

Power tools (heavy-duty operations) are

not allowed to be carried out in the

designated spaces. Please proceed to the

Hot Pits. If any team is found using

power tools in their pits they will be

fined Rs.2000/- and also a penalty of

100 pts.

Pre-Tech All teams must undergo an initial pre-

tech inspection in their designated pits

before being allowed to proceed to the

regular tech line.

Cost Event The Cost Event will be held during

static round of B-Plan .All teams must

carry original bills along with them.

Pits

Pre-Tech

Cost Event

Hot Pits There will be two hotpits provided.

This location is a designated space for

use of power tools for heavy-duty

operations and welding services.

Each team will have upto 20 minutes to

use the space, after which the space will

be allotted to the next team in line.

All participants within this area must have the appropriate safety gear such as goggles, gloves, ear muffs, fire extinguisher etc. A staff member/volunteer will check these items on your person before allowing you in the space.

Welding Services will be available at the

Hot Pits between March 25 toMarch 29.

Use of Power-Tools

Welding Services

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Brakes Test&

Acceleration Test

Brake Test Teams may proceed to this area after

they have received their Technical

Scrutineering sticker

If during the course of dynamic testing

the vehicle sustains some type of

damage or significant mechanical

breakdown, the vehicle will be required

to exit the track and make the necessary

repairs. The Tech inspection sticker may

be removed from the vehicle by a

Practice Area Official thus requiring an

additional Tech Inspection prior to

participating in additional dynamic tests

or events.

Brakes Test

Cross Pad,

Endurance Track

Refer to B.8 of Technical Rulebook for

details on the Cross Pad.

Refer to B.11 of Technical Rulebook for

details on the Endurance.

Drivers’ participating in this event must

attend the Drivers’ meeting held in the

beginning of the day.

Follow the schedule for correct hours

and meeting locations.

Cross Pad Event,

Endurance Event

Acceleration

Track

Refer to B.7 in the ESVCTechnical

Rules booklet for details on the

Acceleration event.

This is a Dynamic Track area and hence

it is restricted, Closed-toe shoes are

required.

Drivers’ participating in this event must

attend the Drivers’ meeting held in the

beginning of the day.

Follow the schedule for correct hours

and meeting locations.

Acceleration Event

Business

Presentations

Event

Business plan presentation venue will be

informed at the event control room. A

projector will be present in each room

which you can connect your laptop too

should you have a presentation.

Business Presentations

Event, Cost Report

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Schedule for the Business Event will be

posted in event schedule.

Teams must carry original bills along

with them as Cost report will be

evaluated during the B-Plan itself.

C. ITEMS REQUIRED AT REGISTRATION

Item Name Description Cost Extras

Identification A photo ID is required to cross

check your name against our

details. This can be your Aadhar

Card, PAN card, Student Id

(with photo) or your driver’s

license.

No Cost

Cost

Addendum

For changes in Cost Report,

please submit a hard copy of the

Cost Addendum

No fee.

Drivers’

License

Only required to be produced by

Designated Drivers on the team.

No fee Driver Licence

Drivers Bond Each team has to have a

minimum of 2 registered

Designated Drivers. There is a

bond of INR 60 per driver that

will be collected by the venue.

INR 60 per driver,

cash only

Driver Licence

Insurance

documentation

Cleaning Please inform the Registration

booth of your move-out.

Please note that any participant

found littering will be warned of

expulsion from the event.

INR 500/- per team

along with penalty

of 50 pts. If paddock

area is found

damaged or dirty.

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D. ITEMS PROVIDED AT REGISTRATION

Item Name Description Cost

Printed Event

Schedule

Each team will receive a printed schedule. None

Pit Location Pit locations are pre-assigned. Please ask a team member

where to setup up if you are unable to find your pit.

None

Visitor

Registration

Visitor Registration will be done at Event Control Room. Meal

Coupon

available

Media Passes Media passes will be done at Event Control Room.

It is the spotter’s responsibility to ensure that the

photographer / videographer does not move to a dangerous

location on the track. The spotter is not allowed to operate

any devices while he / she is in this role on an active track.

The media passes limit team members to only use them

when their vehicle is on track.

Media pass holders are required to follow signals from

officials on track at crossings. Media pass holders are to

stay in the designated media areas around the track.

E. ITEMS TO BE SUBMITTED AT REGISTRATION:

Item Name Description Remarks Penalty

TI/SCORE

SHEET

The Team Captain/

faculty advisor

should submit their

TI/SCORE sheet

daily before leaving

their pits to the

event control room.

TeamCaptain/FacultyAdvisor

should inform to the event

control room regarding the

round/test they have/have not

cleared for updating their

result.

Non-

submission of

TI sheet may

lead to heavy

penalty of 100

points.

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F. EVENT SITE QUICK REVIEW – ADVICE, EXPECTATIONS AND

POLICIES

Alcohol and Drugs - Alcoholic beverages and drugs are not permitted on-site. Individuals

who possess alcohol or who are visibly intoxicated or high shall be expelled from the event.

Announcements - Although we have loudspeakers in various parts of the site, ESVC covers

a large area and it can be difficult for announcements to be heard everywhere. You can help

us make sure everyone knows what’s being announced by passing the announcements along

to your team-mates and others teams in your area. This is important and we appreciate your

help.

Ask Questions – If you have a question – ask! If you have any questions about any part of

the competition, the schedule, the procedures, the Rules or anything else, just ask one of the

officials. The first place to bring administration questions is to the staff in the registration

area and technical questions is to the staff at Event Control. Rules questions may be presented

to the technical inspectors. If we can’t give you an immediate answer, (Confession – We

don’t know everything)we know where to find the answer. It all starts with asking and

remember, there are no dumb questions.

Ask for Help - If you need help – ask. Ask the officials if any announcements can be made

requesting parts, tools or assistance.

Be on Time – The schedule is included in the Student Handbook and posted online. It’s your

responsibility to be on time.

Be Careful – Don’t take any chances when working on your vehicle - follow safe working

practices. It’s not just the pain - getting hurt delays what you’re doing.

Be Respectful - It is understandable that one may be visibly frustrated due to technical

failures throughout the event. Please keep your calm. Our staff and volunteers are there to

make the process easier for you. Mutual respect is requested from all participants and

volunteers. Yelling at staff members will not be tolerated. Also if any team/member is found

indulging in any type of activities which are harmful strict action will be intimated by the organizer.

Bring your Documentation – When you come to tech inspection bring all the

documentation and correspondence connected to your (1) SES submission and confirmation

email, (2) Impact Attenuator Data Report and confirmation email and (3) any Rules

Questions you submitted. The inspectors do not have this material and you may need it to

answer questions about your vehicle’s design and construction. The inspectors want you to

pass tech and pass it easily, but they need your help to make that happen.

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Clothing - Closed-toe shoes are required in restricted areas such as Hot Pits, Dynamic Track,

Tech Inspection areas and Vehicle Test area. Long pants are preferred. Carry sun-block

whenever possible.

It is mandatory for all the members participating in ESVC 2018 to wear dresses which will

cover their hands and legs from direct sun exposure. No half hand shirts, half hand t-shirts

and shorts are allowed.

Don’t Run – Running tells people there’s an emergency. Don’t run unless life or limb is in

danger.

Drivers Meetings – Attending drivers meetings is mandatory if you are planning to drive.

Check the schedule.

Dynamic/Tech Area Passes - This pass is also used for tech inspection as we limit the

number of team members with the vehicle in tech to3. Closed-toe shoes are required.

Entering and Exiting the Site – All participants, volunteers and staff are required to have

their wristbands and name tags (ID cards) at all times on grounds.

Harassment - This is a student event and we hope to provide a safe and healthy environment

for all participants and volunteers. Any complaints of harassment will be taken seriously.

Offenders will be expelled from grounds.

Keep the Officials Informed – Keep the officials informed if you run into any problems that

For example, if you need a quick re-inspection to get to an event before it closes let us know -

the inspectors can be ready, but only if you keep us informed.

Keep your Pit Clean – We are responsible for keeping the parts of Kari Motor Speedway

used for Formula Bharat clean. Trashcans are provided in the paddocks and throughout the

Formula Bharat site. Please keep your paddock clean and make sure it completely clean

before your team leaves at the end of the event. PLEASE DO NOT leave any furniture, used

tires, etc. behind. Unclean or damaged pit spaces will result in the cleaning deposit being

withheld. INR 500/- per team along with penalty of 50 pts. If found damaged or dirty

Push Bar – You can only move your vehicle if you use the push bar – That’s the rule.

Security – Keep your equipment locked up. This is a large site and security can’t be

everywhere. Don’t leave your tools, computers and other equipment lying around where they

could be stolen.

Smoking - There is no smoking permitted on grounds.

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Weather – We encourage you to be prepared for all weather types from sun to rain. Pack

long and short sleeve apparel, sun block, coats and comfortable closed-toe shoes.

G. AWARDS LIST