articulate word output - spl.org · web viewthe text version of the narration is in the notes tab...

Reserving Seattle Public Library Meeting Rooms Using Spaces

1. Introduction................................................................................................................................4

1.1 Navigation.............................................................................................................................4

1.2 Reserving Seattle Public Library Branch Meeting Rooms Using Spaces................................5

1.3 Introduction..........................................................................................................................6

1.4 Access Spaces.......................................................................................................................7

2. Create an Account......................................................................................................................8

2.1 Click Create an Account........................................................................................................8

2.2 Enter your information.........................................................................................................9

2.3 Type your first name...........................................................................................................10

2.4 Type your last name............................................................................................................11

2.5 Type your email address.....................................................................................................12

2.6 Create a password..............................................................................................................13

2.7 Click the down arrow..........................................................................................................14

2.8 Choose the location you will use most often......................................................................15

2.9 Click Create Account...........................................................................................................16

2.10 Click Ok.............................................................................................................................17

3. Verify Account..........................................................................................................................18

3.1 Click the link in your account verification email to finish setting up your account.............18

3.2 Click OK...............................................................................................................................19

4. Log In........................................................................................................................................20

4.1 Type your email address.....................................................................................................20

4.2 Type your password............................................................................................................21

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4.3 Click Login...........................................................................................................................22

5. Reserve Room...........................................................................................................................23

5.1 Click Request Space............................................................................................................23

5.2 Click the calendar icon........................................................................................................24

5.3 Click the chevron................................................................................................................25

5.4 Click the date you want......................................................................................................26

5.5 Click in the time field and type to change the time............................................................27

5.6 Click in the time field and type to change the time............................................................28

5.7 Unselect Select All..............................................................................................................29

5.8 Select the locations you want to see..................................................................................30

5.9 Select the locations you want to see..................................................................................31

5.10 Click Date..........................................................................................................................32

5.11 Click Previous Week or Next Week...................................................................................33

5.12 Choose the date you want................................................................................................34

5.13 Click Time..........................................................................................................................35

5.14 Click and drag the slider to change the time.....................................................................36

5.15 Confirm your date and time..............................................................................................37

5.16 Click See More..................................................................................................................38

5.17 Click Pick Me.....................................................................................................................39

5.18 Scroll.................................................................................................................................40

5.19 Type in meeting purpose..................................................................................................41

5.20 Click drop down arrow......................................................................................................42

5.21 Select No Organization.....................................................................................................43

5.22 Scroll down.......................................................................................................................44


5.23 Click Terms and Conditions...............................................................................................45

5.24 Scroll.................................................................................................................................46

5.25 Click the box......................................................................................................................47

5.26 Click Submit Request........................................................................................................48

5.27 Request Confirmation Email.............................................................................................49

5.28 Approval Confirmation Email............................................................................................50

6. View Reservation Request........................................................................................................51

6.1 Click login............................................................................................................................51

6.2 Enter Login Information......................................................................................................52

6.3 Enter email address............................................................................................................53

6.4 Enter password and click Login...........................................................................................54

6.5 Click My Account................................................................................................................55

6.6 Click See More....................................................................................................................56

6.7 View Details........................................................................................................................57

7. Edit Reservation........................................................................................................................58

7.1 Click Edit In Pending Reservations Screen...........................................................................58

8. Cancel Reservation...................................................................................................................59

8.1 Click Cancel.........................................................................................................................59

8.2 Click Yes..............................................................................................................................60

8.3 Cancellation Email...............................................................................................................61

8.4 Conclusion..........................................................................................................................62


1. Introduction

1.1 Navigation

Notes:

You should be hearing sound right now - this tutorial has audio narration. If you would rather read text, you have two options. The text version of the narration is in the notes tab and a Word version of this tutorial is in the resources tab.

After you click Start Tutorial, this tutorial will run automatically - you won't need to click anything. You have many navigation options if you want to pause or review material.

Please click Start Tutorial to begin.


1.2 Reserving Seattle Public Library Branch Meeting Rooms Using Spaces

Notes:


1.3 Introduction

Notes:

Most Seattle Public Library branches have rooms that can be reserved for activities meeting the Branch Library Meeting Room Use Guidelines. Room reservations are made online using Spaces.

This brief tutorial will show you how to: Create a Spaces account Reserve a room using Spaces View, edit, and cancel reservations


1.4 Access Spaces

Notes:

Access Spaces at http://spl.org/spaces.

The spl.org Meeting and Study Rooms page also has a link to Spaces.

First, you need to create an account.


2. Create an Account

2.1 Click Create an Account

Notes:

Click Create an Account


2.2 Enter your information

Notes:

Type your first name, last name, email address, password, and location you will use most often.

(Talk to a Library staff member if you do not have an email address)


2.3 Type your first name


2.4 Type your last name


2.5 Type your email address


2.6 Create a password


2.7 Click the down arrow


2.8 Choose the location you will use most often


2.9 Click Create Account

Notes:

Click Create an Account


2.10 Click Ok


3. Verify Account

3.1 Click the link in your account verification email to finish setting up your

account

Notes:

Spaces will send you an email. You need to click the confirmation link in the email to finish setting up your account


3.2 Click OK


4. Log In

4.1 Type your email address

Notes:

Now you can log in to your account with your email address and the password you chose


4.2 Type your password


4.3 Click Login

Notes:


5. Reserve Room

5.1 Click Request Space

Notes:

Now you can request a room. From the My Account screen, click Request Space


5.2 Click the calendar icon

Notes:

Choose the date and time you want, then click Search for Space


5.3 Click the chevron


5.4 Click the date you want


5.5 Click in the time field and type to change the time


5.6 Click in the time field and type to change the time


5.7 Unselect Select All

Notes:

By default, you will see all the rooms available at the time you requested. You can choose to just look at some branches by unselecting Select All and selecting the branches you want.


5.8 Select the locations you want to see


5.9 Select the locations you want to see


5.10 Click Date

Notes:

You can also change the date and time from this screen. To change the date, click Date and change the week and date as needed


5.11 Click Previous Week or Next Week


5.12 Choose the date you want


5.13 Click Time

Notes:

To adjust the time, click Time and drag the sliders


5.14 Click and drag the slider to change the time


5.15 Confirm your date and time

Notes:

Your date and time changes are at the top of the screen


5.16 Click See More

Notes:

Click See More to see room equipment


5.17 Click Pick Me

Notes:

Click Pick Me to select a room


5.18 Scroll

Notes:


5.19 Type in meeting purpose

Notes:

Explain what the meeting room will be used for


5.20 Click drop down arrow


5.21 Select No Organization

Notes:

You must select no organization


5.22 Scroll down

Notes:

Review the Branch Meeting Room Guidelines and check the box to agree with them


5.23 Click Terms and Conditions

Notes:

Click Terms and Conditions


5.24 Scroll

Notes:

Read the Branch Room Meeting Guidelines


5.25 Click the box

Notes:

Review the Branch Meeting Room Guidelines and check the box to agree with them


5.26 Click Submit Request


5.27 Request Confirmation Email

Notes:

Spaces will automatically email you to confirm that your request went through


5.28 Approval Confirmation Email

Notes:

You will get a confirmation email when Library staff approve your request


6. View Reservation Request

6.1 Click login

Notes:

You can also review, edit, and cancel reservations in Spaces. First, log back in


6.2 Enter Login Information


6.3 Enter email address


6.4 Enter password and click Login


6.5 Click My Account

Notes:

Click My Account


6.6 Click See More

Notes:

In the My Account screen, you can see the status of your reservation request and see the information you submitted


6.7 View Details


7. Edit Reservation

7.1 Click Edit In Pending Reservations Screen

Notes:

If you need to change your reservation, click Edit so you can make your changes. After you submit changes, you will receive an automatic email confirming that your change request was received and a second email when your change is approved


8. Cancel Reservation

8.1 Click Cancel

Notes:

From the My Account Screen you can also cancel a reservation. To do so, click Cancel, then Yes to confirm


8.2 Click Yes


8.3 Cancellation Email

Notes:

You will receive an email confirming your cancellation


8.4 Conclusion

Notes:

Thank you for taking this Spaces tutorial. For more information, see the Meeting and Study Rooms page or contact a Library staff member


articulate word output - spl.org · web viewthe text version of the narration is in the notes tab...

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