Essex Schools and Colleges Safeguarding

Audit

User Guide for the online audit tool Enable

V3.0

September 2015

The link to the Enable log in page ishttps://essex.vc-enable.co.uk/Home/Login

For a password re-set go to login page and select ‘Forgotten your password?’ at the bottom of page, or selecthttps://essex.vc-enable.co.uk/Login/ForgottenPassword

The link to the registration page for new users who wish to request a log-in is

https://essex.vc-e nable.co.uk/register

For help with logging in or technical issues using Enable, email learnersupport@virtual-college.co.uk

Or telephone 01943 605976

For queries on other aspects of the safeguarding audit, contact the Essex Safeguarding Children Board on safeguarding.audit@essex.gov.uk

Information is also provided on the ESCB website Audits page and the Essex Schools Infolink Safeguarding page

2

Contents

Essex Schools and Colleges Safeguarding Audit........................................................................1

User Guide for the online audit tool Enable.............................................................................1

Introduction..............................................................................................................................4

Structure of the audit...............................................................................................................4

Legislative framework...............................................................................................................5

Logging in..................................................................................................................................6

Beginning the audit...................................................................................................................7

Entering information...............................................................................................................10

Button option..........................................................................................................................10

Document upload...................................................................................................................10

Text Responses.......................................................................................................................11

Not applicable.........................................................................................................................11

Action plan points...................................................................................................................12

Assigning an action plan point to a user.................................................................................13

Action plan point status..........................................................................................................13

Completing a question............................................................................................................13

Viewing the action plan..........................................................................................................14

Saving and printing the action plan........................................................................................15

Navigation...............................................................................................................................15

Progress..................................................................................................................................17

Printable reports.....................................................................................................................17

3

Introduction

The Essex Schools and Colleges Safeguarding Audit Tool is available to all Essex schools and

colleges to check the strength of their safeguarding arrangements, create action plans to

identify gaps, and to evidence compliance - to governing bodies, the local authority, Ofsted

and the ESCB. The Enable online audit tool is hosted by Virtual College’s Safeguarding

Children e-Academy – the UK’s largest provider of online safeguarding children training.

The Essex Safeguarding Children Board worked closely with the Essex County Council

Safeguarding Advisor for Schools and a range of School and College representatives to

develop this Safeguarding Audit. Statutory guidance, examples of school safeguarding

audits from other LSCBs and LAs, and previous school safeguarding audits used within Essex

have all been drawn upon in the development of this revised version. Web-links to

statutory and local guidance documents are provided throughout the safeguarding audit,

alongside the associated standards.

Structure of the audit

This Audit comprises 12 categories within which are a number of standards (known as

questions within the Enable tool) which require a response. Users are required to assess

whether their school or college meets each standard, selecting either yes, partly or no.

There is an opportunity to upload a file in support of the self-assessment. In addition there

is a free-text box in which users are asked to provide written evidence to support their self-

assessment.

If the standard has not been fully met an action point can be entered, which can be assigned

to any person registered on Enable. Once information for the audit has been entered, it can

be reviewed e.g. by your Headteacher, Principal, nominated governor before being signed

off. Summary charts and tables of the school or college’s safeguarding compliance can be

viewed, downloaded and printed off, in addition to a summary of all action points.

A safeguarding compliance grading will be assigned to each category and to the audit as a

whole, based on the average scores achieved. The gradings are:

4

Very highHighModerateLow

Schools and colleges will benefit most from this safeguarding audit if they assess themselves

honestly, provide detailed evidence (through document uploads and written narrative), and

use the action plan facility to identify gaps and monitor improvements in safeguarding

effectiveness.

The Essex Safeguarding Children Board and Essex County Council will also access the system

to report on the effectiveness of safeguarding arrangements by schools and colleges across

Essex, and use this data to share good practice and provide support and guidance where

required.

Legislative framework

Schools and Colleges have a key role to play in safeguarding and promoting the welfare of

children. Section 175 of the Education Act 2002 places a duty on local authorities (in

relation to their education functions and governing bodies of maintained schools and

further education institutions, which include sixth-form colleges) to exercise their functions

with a view to safeguarding and promoting the welfare of children who are pupils at a

school, or who are students under 18 years of age attending further education institutions.

The same duty applies to independent schools (which include Academies and free schools)

by virtue of regulations made under section 157 of the same Act.

5

Logging in

Pre-authorised users will receive an email from learnersupport@virtual-college.co.uk informing

them that they have been set up on the Enable audit tool system. If a school or college has not

already been added to the system, or you wish to register as a user a registration request can be

made.

Your user name for the system is the email address to which you have received the email and your

password for your log in is included in the email. You can use the link at the bottom of the email to

log in.

The link will take you to the log in page. Use your email

address as your username and the password given in the

email.

You will be asked to change your password on first log in. This

is to enable you to set a password you can remember and to

prevent others accessing your account should your email be

compromised.

Your password will need to be at least 8 characters long.

Enter your password twice and select Change Password.

A successful log in will allow access to Enable and enable

the user to access the safeguarding audit that has been

allocated to their school or college.

6

Beginning the audit

When you log in you will see the following:

This screen will then show the audit(s) for your school or college. Select Start or Continue to go into

your chosen audit.

If you only have 1 audit you’ll be taken straight into it.

7

You will then see the full audit laid out in easy to view sections.

To view the questions within a section of the audit click on the relevant slice of the pie or the

category name.

This will display a breakdown of all the questions featured in this section of the audit.

8

The pie will show you the score / progress for each question in a visual colour form

By selecting the question the details of the question can be viewed.

When you have completed your questions in this section please use the navigation buttons to move

around your audit. These are available above the picture of the pie and allow you to move to:

Top level: move to the beginning of your audit / Up: move up one level

9

Entering information

Button option

For this response click on one of the 3 buttons to rate whether your school or college complies fully

with the standard: The response will usually be either Yes, Partly or No. Yes should be chosen only if

all aspects of the standard are met. Partly should be selected if there are actions that you know

need to be undertaken to improve safeguarding effectiveness in this area.

Document upload

This response type enables you to upload a file to the Audit.

Select the Choose File button to select and upload document evidence which support your response

to the question.

Once browse is selected a pop-up box appears

which will allow you to navigate your folders

and select the file you wish to upload.

Caution: Please do not upload any sensitive

information. If this does occur please report

this to the Audit Administrator to be removed.

Click Open to upload the file you wish to use.

10

Text Responses

The text responses allow a user to enter free text to respond to a question; to enter written

responses to the question click into the white area and type.

Not applicable

If a question does not apply to your organisation you have the option to

select the Not Applicable in the question status. This will mark the question

as not required and not be counted towards the scoring in your audit. You

have the option of selecting Not Applicable from either the drop-down box at

the top of a question, or from the Not Applicable button at the bottom of the question. Selecting

either of these will mark the question as Not Applicable.

11

Action plan points

The audit tool allows your school or college to create a Safeguarding Action Plan by adding Action

Points at the end of each question, where this is applicable. It would be expected that an Action

Point would be created whenever a standard was not met, or partly met.

To add an Action point you can do so by selecting ‘Action Plan Tasks’ from the top menu on the

question.

You will automatically see all the action plans for your audit. If any action plans have been specially

assign to yourself you can just see these by selecting ‘Your Tasks’

Simply write the action required in the text box. Once you are satisfied with the information in the

note please select Save Action Task.

You may enter more than one action point per question if required. You may change the status or

an action, assign it to someone registered in your system and enter a deadline date.

12

Assigning an action plan point to a user

To assign an action plan point to a user click on the ‘Unassigned’ list. This will bring a drop down box

for you to select an individual. If the person is a user on the system, Enable will recognise the name

and display a list of similar names to be selected from. (The assigned person must be registered

onto Enable for their names to appear in Action Plan reports). Select the name and it will be saved.

Action plan point status

To add a status to an action plan point click on the Not Started status; this will open a drop down

box with the available statuses. Click on the appropriate status and it will be saved.

Completing a question

When you have completed all of the responses and any action plan points to a question please select

the Completed option on the question status at the bottom of a question. This is to show that you

will not be adding further information for that question. (If the Completed option is not selected,

then the system assumes that there is more information to be added for this question and the

question will be In Progress). You must then click Save to save your responses. You must save

before moving onto the next question and the system will warn you if such an issue might occur.

Once you have saved you’ll be able to use the button to move onto the next question in this

category.

13

Viewing the action plan

To view Action Plans and generate a report please go back to the main view of your audit by

selecting Top Level above the pie and select Action Plan on the blue banner.

The action plan will display all questions which have an action plan point assigned to them.

Action Plans:

Red – passed the deadline

Yellow – In progress

Green – completed

If you select an action plan you will be brought to that question page. You can update and save from

here.

14

Saving and printing the action plan

To recieve a printable copy of your Action Plans simply select the ‘Export’ icon.

Here you’ll be able to name your export file which will be

emailed to you. The report will be sent to the email

address you used to sign up to the audit system.

Navigation

The Chart (or ‘pie’) will always show a visual colourised display of your Audit score.

Each ‘slice’ of the pie relates to a top level category or question.

Each ‘segment’ within relates to a sub-category or a question relating to that top category.

The purpose of the pie will become more apparent as you start working through your audit. As you

start answering questions you will receive a colour relating to your responses. These will appear on

the pie.

Using the key you’ll be able to quickly isolate areas for improvement in addition to having a quick

viual represenation of your whole audit.

You will notice that as you hover over elements

of the chart you will see information it relates to

reflected on the table. This allows you to

navigate through your audit using either of the

two options in tandem

15

The Table

The table relates directly to the pie and shows similar information.

Each part of the table represents a category or question.

By selecting a question you’ll be able to answer the question

By selecting a category you’ll be brought to a similar table outlining the questions within and any

further sub-categories; please find an example below:

This principle also applies to the chart :

16

Progress

To view progress of the overall audit, use the Progress button. This gives an overview of the audit’s

progress. In the same way as the score view, hovering over a slice of pie will give details about the

category, and its overall percentage progress

Clicking into a slice gives an overview of the category’s progress, with again a hover describing the

question and progress of the individual question.

Printable reports

Export your Audit

At the main page of your audit select the ‘Export’ icon at the top

right of the screen.

Name the export file using the Report Name

Summary Report: Report containing a colour coded

table showing grade, score and progress for each

question.

Master Report: Report containing all the questions and

responses. The tick boxes allow you to add additional

information to be included on the report if you require them.

PDF – non-editable format

Word Document – word document (editable)

The report will be emailed to your email address.

17