arizona state parks & trails webgrants manual...2 3-step application process: 1. parks staff...

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Arizona State Parks & Trails

WebGrants Manual

How-To Guide for Completing an Application in WebGrants

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TABLE OF CONTENTS

PHASE I – PRE-APPLICATION

LOGGING INTO THE WEBGRANTS SYSTEM 1

Starting an Application 1

How do I Enter Information in the System? 4

How Do I Retrieve My Application If I Need To Log Out And Return Later? 4

APPLICATION FORMS FOR COMPETITIVE MOTORIZED AND NON-MOTORIZED

APPLICATIONS 5

General Information Page (Form) 5

Application Forms (Table of Contents) 6

Sponsor Application Information Page (Form) 7

Budget Form Information 8

WebGrants Budget Form 10

Budget Information Box 12

Final Steps For Completing The Pre-Application (Phase I) 13

PHASE II – APPLICATION FORMS

CRITERIA RESPONSE FORM 15

Instructions For Completing The Criteria Response 15

PROJECT MAPS, TRAIL TABLES, & PHOTOS 17

Trail Information Table 18

Bottom Section Of Project Maps, Trail Tables, And Photos 18

Kiosks, Sign, & Support Facilities 18

CULTURAL CLEARANCE REVIEW FORM 19

NEPA FORM (NATIONAL ENVIRONMENTAL POLICY ACT) 23

Example of Game & Fish Species List 25

Disabilities Act and Compliance Form 27

ADDITIONAL DOCUMENTS 28

CERTIFICATION FORM 28

AGENCY-BASED FORMS 30

RESOLUTION FOR CITIES/TOWNS, COUNTY, AND NON-PROFIT/CLUB 31

NON-PROFIT ELIGIBILITY FORM 32

Land Manager Approval Letter 33

Land Manager Agency Approval Letter Template 34

Sample Letter 35

CONTROL AND TENURE FORM 36

SUBMITTING YOUR APPLICATION 38

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PHASE III – VIEW APPLICATION FORMS

SAFETY AND ENVIRONMENTAL EDUCATION 40

Sponsor Application Information Form 40

Safety & Environmental Education Criteria Response Form 41

Supplemental Programs Budget Form 42

Maps and Photos Form 43

Cultural Clearance Review Form 44

Categorical Exclusion-CE Checklist (NEPA) Form 49

Additional Documents Form 52

Certification Form 53

OHV SMALL GRANT FUNDING (SUPPLEMENTAL) 54


Supplemental Programs Budget Form 55


Maps and Photos Form 61



TRAIL MAINTENANCE 64


Trail Maintenance Budget Form 65

Project Maps, Trails, & Photos Form 66


Categorical Exclusion-CE Checklist (NEPA) Form 72



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PHASE I – PRE-APPLICATION LOGGING INTO THE WEBGRANTS SYSTEM

1. Sign into WebGrants

a. URL: www.azparkgrants.com

2. On the front page, enter your User ID

and password under Login In

a. Click the ‘Log In’ button.

Note: If you are not registered in

WebGrants on the front, right side of the

webpage please click “REGISTER

HERE.” It takes roughly five (5)

minutes to register. Parks Staff will

receive your request; we will approve

and then a system generated email will

be sent with your unique username and

passcode. Here is an example of how the

email will appear:

NOTE: Read the Instructions on the screen for navigating in the system. Required fields are indicated

by the *(asterisk).

Starting An Application

IMPORTANT: Do not attempt to start an application in the system until you have communicated with

Mickey Rogers, Chief of Grants & Trails.

Starting an application to see “what it looks like” adds unused applications to the system, making it

difficult for staff to filter through projects.

http://www.azparkgrants.com/

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3-Step Application Process:

1. Parks Staff will help you choose a Funding Opportunity based on the type of project and the entity

(Federal agency, non-profit, etc.)

2. Applicant will complete the Pre-Application (General Information, Budget & Applicant

Information Form) and hit Submit.

a. The WebGrants system involves a Pre-Application and Final Application process for all grant

programs except:

i. SEE, OHV Supplemental (Law Enforcement, Small Grants, Emergency/Mitigation),

signage and Non-Motorized Trail Maintenance programs.

3. After the two (2) Pre-Application forms has been submitted and approved, ASPT staff will grant

the applicant full access to the application on WebGrants.

From the Main Menu:

1. Staff will have you click on ‘Funding Opportunities’ (FO)

NOTE: Each Funding Opportunity (FO) contains a webpage with details about the FO – project eligibility,

what is not an eligible expense, etc. At the very bottom of each page are links to help the applicant

complete the application.

The 2018-2022 SCORP (Statewide Comprehensive Outdoor Recreation Plan) link will help you develop

responses to application questions. Other links including the 2015-20 Trails Plan and Scoring Matrix

Click the Funding Opportunity applicable to your project and entity.

• For example, if you want to apply for a motorized grant, you would choose “Motorized Grant

Opportunity”. Please make sure you select the correct application.

CRITICAL MISTAKE: An applicant started an application without approval and selected the wrong

application. The mistake was found after the grant deadline passed, therefore nullifying the grant request.

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2. Staff will have you click on Start A New Application. You will be directed to the first official

form titled General Information.

a. If applicable, you may be able to Copy an Existing Application.

b. Park Staff will walk you through this process to determine if you can copy an existing

application.

An applicant can copy a previous application that has any status - Withdrawn, Submitted, Approved,

Awarded, Not Awarded, Not Approved and Editing. The link to the left of Start a New Application is

titled Copy an Existing Application.

Once an entity has an existing application in the system from a previous cycle, a grantee may be able to

copy that older project instead of having to retype certain information in the new grant. Every document,

link, and attachment is pulled over to the new application. From there, you simply update the document

to reflect the new project and make any changes specific to the new project.

If you are doing a Phase II project, this step is perfect. It will save you hours of typing and gathering

documents. If you are a non-profit, you must provide documents to show IRS status, by-laws, and

corporate commission documents, to name a few. All these documents are pulled from an old application

into the new application.

If a previous application can be copied:

• Staff will have you click on the original Full Application. DO NOT click on Pre-existing

application.

o Pre-existing application will show in the list of other applications submitted previously so

it’s important to not select the pre-application; you must select the “full” application.

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How Do I Enter Information In The System?

After you have started an application, either by clicking Start a New Application or Copy an Existing

Application, you are now in the online application packet.

There are 3 ways to enter info within the system. Depending on the form, you may have to use all 3

at different times.

1. Click Edit at the top right of the screen. This is the most common way to activate a page so that

the boxes open and allow information to be added.

2. Click Add. This isn’t always on every page. Add is used when you are providing a list of items –

list of trails you are working on, entering budget items, or providing criteria responses.

a. The Add button isn’t the one that’s grayed out at the top. This button is usually found in

the middle of a form highlighted in blue.

3. Upload a document when applicable using the Choose File button.

a. The Cultural Clearance Review Form has a number of these.

How Do I Retrieve My Application If I Need To Log Out And Return Later?

The system creates an application number for your application as soon as you click Save.

If you log out of the system and then return:

1. Log in to WebGrants

a. URL: www.azparkgrants.com

2. Click on My Applications from the Main Menu.

3. Click on the title of your project

a. DO NOT click on Funding Opportunity. It just gives you a PDF version of your

incomplete application.

http://www.azparkgrants.com/

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APPLICATION FORMS FOR COMPETITIVE MOTORIZED AND NON-

MOTORIZED APPLICATIONS

General Information Page (Form)

1. Enter your Project Title

a. Please keep the title under 250 characters. Submit the same title as what is on the Word

version of your application.

2. Authorized Offical

a. Your name should appear here. If you need to make someone else the authorized offical,

that person will need to also register in the system.

3. Organization

a. Choose your Organization from the drop-down list.

4. Click Save to save the General Information Page.

A view window will show the completed form after saving. If you made a mistake, users have the option

to click Edit to update their information. You may also click Go to Application Forms to start

completing the application forms designated for this particular funding opportunity.

Anyone utilizing the system must have their own Account ID and password registered in the system.

Never use another or share your Account ID and password combination.

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Application Forms (Table Of Contents)

WebGrants involves a Pre-Application and Final Application process for all grant programs except:

• SEE, OHV Supplemental (Law Enforcement, Small Grants, Emergency/Mitigation), Signage and

Non-Motorized Trail Maintenance programs.

Once you enter in the required info for the General Information page, click on Go to Application

Forms. It will take you to the Table of Contents page which shows all the forms you need to complete.

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Above is list of the three (3) pre-application forms that must be completed by the applicant in order to

submit into the WebGrants System.

Sponsor Application Information Page (Form)

This page lists all the forms required to complete a pre-application. Each time you fully complete a

form, you will see a check mark for that item under Complete.

PAGE INFORMATION A standard 1st page of an application is basic information about your agency.

• • Secondary Contact: Enter name, title, telephone number and

e-mail address of an individual who is involved in the project in event the project contact is not available. NOTE: Most projects can take 1-2 years to complete. During the life of a project, several changes with staff can occur causing project delays, misunderstandings, and critical mistakes. Because many project coordinators are called out on fires or other activities for weeks or months, ASPT is requesting that each sponsor assign at least two staff to a project.

• • Agency Archaeologist: Far too many projects are rejected

because the applicant never told the agency archaeologist about the project scope of work. The Archaeologist, if applicable, must be involved at the on-set of a project.

• NOTE: Any agencies, such as non-profit groups, conducting activities on land not owned by the applicant must provide a letter of support from the agency archaeologist. Upload the letter in the Land Manager Letter of Support Form.

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Budget Form Information

Common terms found in the budget form:

1. Criteria, aka Scope Item

a. Scope Item is an established priority.

b. There are 18 Motorized Scope Items.

c. There are 15 Non-Motorized Scope Items.

d. While there are matching scope items from both lists, each has its own specific priorities.

2. Breakdown Items

a. Itemized activity i.e. project manager salary, rental equipment, signs, trail crew, tools,

interpretative signs, develop maps, etc.

i. The Budget Forms for both motorized and non-motorized are based on the most recent

Trails Plan. A list of Priorities, Scope Items, (See below) was created and is based off

feedback from land managers and outdoor recreation users.

ii. Applicants may choose any number of Scope Items listed.

1. Some projects such as those that are education-related may have 1-2 scope

items. A typical grant involving several activities may involve 5-7 scope items

for a project.

2. Applicants are not required to submit a budget with costs under every single

Scope.

3. Select the Priorities and Scope items from the one Priority list that best fits your

project.

https://d2umhuunwbec1r.cloudfront.net/gallery/asp-archive/trails/downloads/2015_AZTrailsPlan_FINAL_BoardApproved_02-18-15.pdf

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Motorized Priorities Criteria Possible Points

1st Level

Protect Access to Trails/Acquire Land for Public Access 15

Establish and Designate Motorized Trails, Routes, and Staging Areas 15

Develop Support Facilities and Infrastructure 15

2nd Level

Provide Maps and Trail/Route Information 5

Connectivity 5

Increase on-the-ground Management Presence and Law Enforcement 5

Completion of Environmental/Cultural Clearance and Compliance Activities 5

Promote Comprehensive Planning and Agency/Community Cooperation 5

Bonus

Motorized/Non-Motorized Cooperation 3

Dust Abatement 3

Local need per Properties Identified in the SCORP or Local/Regional Plan 3

Community Support/Public Support 3

First Time Project/New Area 3

Previous project completed within 2 years or less 3

Expansion, Phase, or Connection to an Existing OHV Grant Funded Project 3

Multiple Motorized Use (3 or more users) 3

Promote OHV Recreation within Arizona 3

Digital/Electronic Mapping for end users 3

Total Possible Bonus Points 30

Total Possible Points 100

Non-Motorized Priorities Criteria Possible Points

1st Level

Renovation and Maintenance of Existing Trails 12

Protect Access to Trails/Acquire Land for Public Use 12

Mitigate and Restore Damage to Areas Surrounding Trails 12

2nd Level

Provide Educational Programs 10

Enforce Existing Rules and Regulations 10

Provide and Install Trail Signs 10

Develop Support Facilities 10

Construct New Trails 10

Total Possible Points from 1st and 2nd Level 96

Bonus

Matching funds at least 10% 2

Youth-Corps Involvement 2

Americans with Disabilities Act (ADA) standards met 2

All SHPO/NEPA Documentation Included 2

First Time Applicants 2

Diversity of Trail Use 2

Total Possible Bonus Points 12

Total Possible Points 108

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WebGrants Budget Form

The priorities listed in the tables above are now reflected in the Budget Form below (this example is the

Motorized list).

Menu | Help | Log Out Back | Print | Add | Delete | Edit | Save

Application

Application: 07370 - JULY 2018 TEST -SEAN & GUSTAVE

Program Area: Off-Highway Vehicle/Recreation Trail Programs

Funding Opportunities: 07359 - JULY 2018: (FY19) Motorized Grant Application -Federal, Tribal, State Agencies

Application Deadline: 09/01/2018

Instructions

Entering Budget Information In WebGrants:

• Enter budget costs below under each Scope item applicable to your project. Click "ADD" next to selected Scope -an information box will appear to allow you to enter cost items,

quantity, unit type, cost and match.

• The Budget form includes every Criteria (scope item) based on the program(Motorized or Non-Motorized).

• Note: Applicants are not required to submit a budget with costs under every single Scope.

• Both the Criteria Form (located in your application) and your Budget Form scope items will match. For example: if you select "Connectivity " and "Develop Support Facilities" in your

budget you will only provide responses on the Criteria form under these two items and vise versa.

1. The “ADD” feature is located within each Budget Scope Item (Protect Access to Trails/Acquire Land for Public Access, Community Support/Public Support, etc…. ).

2. The ADD feature is used for each itemized list (Breakdown). General Example: Under the Scope item Establish and Designate Motorized Trails, Routes, and Staging Areas let's

say your project has 2 different Breakdown costs: (1)Project Manager Salary and (2) Rental Equipment. You would first click “ADD” and enter in information specific to Project Manager

Salary then hit “save.”

Next, you would then hit “ADD” again to open up a new information box ; this time to enter in information related to the rental costs. As mentioned above, the ADD feature is used to

create a “list” of items. If you have 5 breakdown item costs for a Scope item you would ultimately hit “ADD” five (5) separate times; each time providing information specific to the

Breakdown item.

3.Match/In-Kind. When entering Match costs you must enter in the total cost of the Match. Entering Quantity, Unit Type and Cost will not calculate Match. Example: 10 Volunteers

working 100 hours at $22.83 =$228.30. You must enter the full amount of $228.30 in the MATCH/IN-KIND box.

SECTION III. BUDGET SECTION * Protect Access to Trails/Acquire Land for PublicAccess (15pts)

Create New Version | Go to Application Forms | Add

Breakdown Quantity Unit Type Unit Cost Total Cost Match/In-kind Total Grant Request

salary 200.0 Hour(s) $25.00 $5,000.00 $0.00 $5,000.00

Volunteers (10) 200.0 Hour(s) $22.83 $4,566.00 $4,566.00 $0.00

$9,566.00 $4,566.00 $5,000.00

Establish and Designate Motorized Trails, Routes & Staging Areas (15pts) Add

Breakdown Quantity Unit Type Unit Cost Total Cost Match/In-Kind Total Grant Request

Arcaheology Survey 2.0 Week(s) $1,500.00 $3,000.00 $3,000.00 $0.00

$3,000.00 $3,000.00 $0.00

Develop Support Facilities & Infrastructure (15pts) Add


Restroom (including sanitary) 1.0 Each $45,444.44 $45,444.44 $0.00 $45,444.44

$45,444.44 $0.00 $45,444.44

Provide Maps and Trail Route Information (5pts) Add

Breakdown Quantity Unit Type Unit Cost Total Cost Match/In-Kind Total Grant Request

print maps 5000.0 Each $0.22 $1,100.00 $0.00 $1,100.00

printing paper donation 1000.0 Each $0.22 $220.00 $220.00 $0.00

$1,320.00 $220.00 $1,100.00

Connectivity (5pts) Add


Trail Cews-Build 5 miles of new trail to connect to Peace Trail 10.0 Week(s) $4,000.00 $40,000.00 $0.00 $40,000.00

Trail Crew Match (camping 10 weeks, crew of 5; 50.0 Day(s) $10.00 $500.00 $500.00 $0.00

$40,500.00 $500.00 $40,000.00

• Enter budget costs

(breakdown items) under

each Scope item applicable

to your project.

• The ADD feature is used for

each itemized list

(Breakdown).

Example: Under the Scope Item Provide Maps and Trail Route Information, you have 2 different Breakdown Costs:

1. Printing Maps 2. Printer Paper Donation

First click ADD and enter in information in a text box specific to Printing Maps, then hit SAVE. Next, hit ADD again and enter in information related to the Printer Paper Donation costs (Match). The ADD feature is used to create a “list” of items. If you have 5 breakdown item costs for a Scope item, you would ultimately hit ADD five (5) separate times, each time providing information specific to the Breakdown item.

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Budget Information Box

After clicking on the ADD feature for any scope item, an information box appears. Provide the

following information as requested:

• Breakdown Item text box: Enter specific cost name (Salary, Rental Dozer, Kiosks, signs, etc.).

• Quantity: Enter total number of items to be purchased (1, 2, 5…).

• Unit Type: Select an applicable item under the drop down box. Select "Other" if you don't see an

applicable Unit Type.

• Unit Cost: Enter Breakdown item cost.

o Reimbursement rates:

▪ Gas mileage: $0.45/mile.

▪ Volunteer: $22.83/hr.

▪ Volunteer with specialized skill (certification): $26.83/hr.

• Click SAVE. WebGrants will automatically add totals then return you to the Budget Page. If you

need to make a change, simply click on the blue-colored item and the same box will appear –

make changes, save (or delete entire item if needed).

• Repeat steps for each Scope Item and Individual Breakdown Item.


Application

Application: 07370 - JULY 2018 TEST -SEAN & GUSTAVE




Instructions

Entering Budget Information In WebGrants:

• Enter budget costs below under each Scope item applicable to your project. Click "ADD" next to selected Scope -an information box will appear to allow you to enter cost items,

quantity, unit type, cost and match.

• The Budget form includes every Criteria (scope item) based on the program(Motorized or Non-Motorized).

• Note: Applicants are not required to submit a budget with costs under every single Scope.

• Both the Criteria Form (located in your application) and your Budget Form scope items will match. For example: if you select "Connectivity " and "Develop Support Facilities" in your

budget you will only provide responses on the Criteria form under these two items and vise versa.

1. The “ADD” feature is located within each Budget Scope Item (Protect Access to Trails/Acquire Land for Public Access, Community Support/Public Support, etc…. ).

2. The ADD feature is used for each itemized list (Breakdown). General Example: Under the Scope item Establish and Designate Motorized Trails, Routes, and Staging Areas let's

say your project has 2 different Breakdown costs: (1)Project Manager Salary and (2) Rental Equipment. You would first click “ADD” and enter in information specific to Project Manager

Salary then hit “save.”

Next, you would then hit “ADD” again to open up a new information box ; this time to enter in information related to the rental costs. As mentioned above, the ADD feature is used to

create a “list” of items. If you have 5 breakdown item costs for a Scope item you would ultimately hit “ADD” five (5) separate times; each time providing information specific to the

Breakdown item.

3.Match/In-Kind. When entering Match costs you must enter in the total cost of the Match. Entering Quantity, Unit Type and Cost will not calculate Match. Example: 10 Volunteers

working 100 hours at $22.83 =$228.30. You must enter the full amount of $228.30 in the MATCH/IN-KIND box.

SECTION III. BUDGET SECTION * Protect Access to Trails/Acquire Land for Public Access (15pts)

Breakdown*Volunteers (10)

List Individual Item

Quantity*200.0

Unit Type* Hour(s)

Unit Cost*$22.83

Match/In-kind$4,566.00

Return to Top

Arizona State Parks

Dulles Technology Partners Inc.

© 2001-2016 Dulles Technology Partners Inc.

WebGrants 6.10 - All Rights Reserved.

Match/In-Kind. You must do the MATH yourself. When entering match costs, you must enter in

the total cost of the match. Entering quantity, unit type and cost will not calculate match.

Example: 10 volunteers working a combined 200 hours at $22.83 = $4,566 You must enter the full

amount of $4,566 in the Match-In Kind box.

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Final Steps For Completing The Pre-Application (Phase I)

All forms can be edited and saved as often as necessary, but the system will require that ALL forms be

“Marked as Complete” to submit. Mark as Complete is highlighted in blue. Click on form when done.

Once you have filled out all required fields and you have marked the three (3) pre-application forms

“Complete,” you will submit your application. Upon submission, you will receive a Confirmation Page

confirming your application has been submitted.

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1) After you have submitted your pre-application (budget), Parks staff will review it and either approve

it or send it back to you with corrections. It should not take more than 1-2 days for staff to review the

pre-application.

2) After Parks staff approves your pre-application, you will receive an e-mail similar to the one below

indicating that the pre-application has been approved and that you may log in to start the full

application.

3) When you receive the email indicating you have permission to complete the rest of the forms (Phase

II), log in and go to My Applications to continue Phase II of your application.

4) After logging in and clicking on My Applications, you will now click on the title of your project. This

first step will take you to the General Information page again. Make sure each text box is completed.

5) When you click Save you will be routed to the Table of Contents, the location of all the project forms.

a. This view shows the full application forms.

NOTE: Before starting, please review each form to gain a better understanding of what each is requesting,

and what attachments need to be uploaded.

CRITICAL MISTAKE: In a recent grant cycle, a few applicants thought these 3 forms were the full

application. After submitting the pre-application, they received an email from staff saying the pre-

application was approved. Unfortunately, they never completed Phase II of the application and the

mistake was not discovered until after the deadline. Because of this mistake, the applicants missed

out on this grant cycle.

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PHASE II – APPLICATION FORMS

CRITERIA RESPONSE FORM

Note: The Non-Motorized Trail Maintenance Program, Supplemental OHV Program, and SEE Program

do not include the CRITERIA RESPONSE FORM.

Instructions For Completing The Criteria Response

The Criteria Form and supporting documentation is used to describe and identify the scope of the project

and how requested funds will be used.


Application

Application: TEST WORKSHOP - JULY 2018: (FY19)Trail A Workshop




Instructions

TECHNICAL STEPS TO ENTERING DATA ON THIS FORM:

There are 2 ways to enter information on this form:

1. Click “Edit” at the top right corner. This is the most common way to “activate” a page so that the boxes open and allow text/info. Use “Edit” to complete the last section at the bottom

of this form –ADDITIONAL PROJECT INFORMATION.

2. To provide a narrative for each GRANT CRITERIA RESPONSE (Scope item) for your project scroll to the middle of this form –on the right you will see a blue-colored “ADD” button -

click “ADD.” This opens a small box which includes a drop-down list, a text box and a calendar. Select the applicable criteria (scope). Enter a description (See Instructions below and on

Manual on how to best answer/respond to a scope item). Enter an estimated Start and End Date (click on calendar icon to select dates).

Repeat this step each time you are entering a new response (scope). Example-if you are selecting 4 criteria (scope) items and 3 Bonus Items you will hit the “ADD” button a total of 7

times.

INSTRUCTIONS FOR COMPLETING THE CRITERIA RESPONSE FORMS FOR MOTORIZED PROJECTS

1) Select the Scope items applicable to your project from the Priority list below, and detailed in the Grant Manual, that best fits your project.

2) For each scope item chosen provide a written description (criterion) and explain how each scope item meets the intent of the specific priority. A scope item must be designed to meet

the requirements of a specific criterion. Therefore, scope items cannot be submitted for more than one criterion.

3) Maximum word count of no more than 1750 characters for each scope item. (Please be brief and concise)

4) Please refer to the Grant Manual: Guidance for Completing the Grant Criteria Form for specific details on how to score the maximum points and provide effective narratives for

each project scope item.

MOTORIZED RECOMMENDATIONS/POSSIBLE POINTS

FIRST LEVEL PRIORITIES and SCOPE ITEMS - Maximum 15 Points Each

1.Protect Access to Trails/Acquire Land for Public Access

2.Establish and Designate Motorized Trails, Routes & Areas

3.Develop Support Facilities and Infrastructure

SECOND LEVEL PRIORITIES -Maximum 5 Points Each

4.Provide Maps and Trail/Route Information

5. Connectivity

6. Increase on-the-ground Management Presence and Law Enforcement

7. Completion of Environmental/Cultural Clearance and Compliance activities

8. Promote Comprehensive Planning and Agency/Community Cooperation

BONUS POINTS -3 Points for Each Item

9.Motorized/Non-Motorized Cooperation

10.Dust Abatement

11.Local need Per the Priorities Identified in the SCOR or Local/Regional Plan

12.Community Support/Public Support

13.First Time Project Sponsors/New Areas

14.Previous project completed within 2 years or less

15. Expansion, Phase, or Connection to an Existing OHV Grant Funded Project

16. Multiple Motorized Use (3 or more motorized uses)

17. Promote OHV Recreation within Arizona

18. Digital/Electronic Mapping for end users

For your project you may choose any number of the 18 scope items listed. A typical grant may address 5-7 scope items for a project. To select additional scope items with

text boxes simply click the blue “add” button each time."

GRANT CRITERIA RESPONSE Create New Version | Go to Application Forms | Add

Select One: Written description of the proposed scope items (Max 1750 Characters)

ScopeItem

TimelineStart Date

EndDate

1) Written narratives for each scope item(s) you select will have a maximum word count of no more than 1750 characters (Please be brief

and concise).

Based off the budget you completed in the pre-application, you will now select the exact same

Criteria Response Items, this time adding a narrative of your selected scope items. You will select

your Bonus Items on this form and provide a narrative.

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Filling out the Grant Criteria Response:

1. Click Add

a. To provide a narrative for each Grant Criteria (Scope Item) for your project, scroll to the

middle of this form. On the right you will see a blue colored Add button.

b. This opens a small box which includes a drop down list, text box, and calendar.

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2. Select the applicable criteria (scope). Enter a description (see instruction below, or refer to

Manual on how to best answer a scope item).

3. Enter an estimated Start and End date (click on the calendar icon to select your dates).

a. Repeat this step each time you are entering a new response (scope).

b. Example: If you are selecting 4 criteria (scope) items and 3 Bonus Items, you will hit

the “Add” button a total of 7 times.

PROJECT MAPS, TRAIL TABLES, & PHOTOS

For Sample Maps And Photos Please Refer to Attachment: Example of Ideal Maps and Photos

Please download the State Map form & mark the location of your project area. When complete, upload

the State Map to attach it to the application.

1. Provide a legible and detailed maps showing the project area, surrounding area, and project items

such as trails, kiosks, signs, etc.

a. Please include a topo map showing the surrounding area, another topo map zoomed in

around the project area, and an imagery map showing details of the project area itself.

2. Provide a PDF document with at least eight (8) photographs that show the project area and

specific features.

a. Photos should document as many of the proposed scope items as possible. Please provide

a description at the bottom of each photo.

What to Include in a Project Map

1. Project title, date, north arrow, and scale bar.

2. Elevation at project site. 3. Any areas under lease and the term

remaining. List information at the bottom of the sheet and mark area(s) on the map.

4. Any known outstanding rights and interests in the project area held by others (easements, water rights, subsurface mineral rights, etc.) List at bottom of sheet.

5. Other trails or road access to the project trail (if applicable).

6. Any planned future trail linkages (if applicable).

7. Exact locations for the placement of material such as riprap (If applicable).

http://azparkgrants.com/fileDownload.do?filename=1472488547813_ASP%20State%20Map%20I%20NEW.pdf

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Trail Information Table

Each trail included in the project must be listed separately and include the following information:

1. Trail name, length of trail work, type of trail work (constructing new trail, maintain existing one,

etc.), condition of current ground, and trail location (Township, Range, and Section).

2. Applicants will upload a map of the specific trail (not a general project map) and photos showing

the specific trail.

Bottom Section Of Project Maps, Trail Tables And Photos

Kiosks, Signs, & Support Facilities

1) Similar to the Trail Information Table, each kiosk and support facility (trailhead, restroom)

included in the project must be listed separately and include this information:

a) Trailhead Name

b) Name of area where kiosk/restroom will be placed (township, range, section)

c) Action (repair facility, construct new trailhead)

d) Trail work (new trail, maintain)

e) Condition of ground (will original footprint change?)

See Section VI, III. Project Maps, Trail Tables and Photos in the Grants Manual for additional

information

Note: You may be logged out the first time you click on an attachment (State Map). Please log back

in and return to the same screen.

19

A. Acquisition Parcel Map

B. Site Plan Trailheads or Site-Specific Trail Projects

C. Floor Plans

o Preliminary Floor and Elevation Plans

D. Signage Design Plan

CULTURAL CLEARANCE REVIEW FORM

In Arizona, the Arizona Department of Transportation, Environmental Planning Group (ADOT-EPG)

and the State Historic Preservation Office (SHPO) participate in a process to determine the effect, if any,

a proposed project may have on significant archaeological and/or historical cultural resources.

Significant cultural resources are those that are eligible for listing on the Arizona or National Registers

of Historic Places. Each grant application recommended for funding will be reviewed as part of this

process. The project sponsor must be able to provide all documentation necessary for submission to the

State Historic Preservation Office (SHPO), and Arizona Department of Transportation (ADOT) for

review. ASPT Staff will ensure all information is collected and forwarded to ADOT-EPG/SHPO.

• All applicants must complete this form.

• The land managing agency’s archeologist is required to complete this form and attach a short

statement of support for the project. The application will not be processed and reviewed by Parks

staff, committees and Parks Board if a signed letter of approval from the agency's archaeologist is

not provided.

• Non-Profits: Your land managing agency’s archaeologist must be made aware of the project during

the grant process.

• Cities/Towns, Counties: If you do not have an agency archaeologist, an archaeologist’s letter of

support is not required.

• The Cultural Clearance Review Form must be completed with the application by the grant

deadline.

o Within the form we request that all applicants upload any prior cultural surveys

conducted that include the project area.

o We understand that the collection of these surveys may take additional time. As a result,

applicants are provided additional time to collect and upload these documents.

• NO DATA DUMPING: Please do not upload a survey that may have an upwards of a few

hundred pages of information without identifying sections applicable to the project area.

• Deadlines:

o September 1st Grant Cycle: Submit all surveys by November 1st.

CRITICAL MISTAKE: In 2017, a $60,000 grant was awarded to an agency. However, the project

was ultimately rejected because the agency archaeologist was not made aware of the project in time.

Once the archaeologist was involved, they realized the entire project can’t have any ground

disturbance until they complete an extensive survey of the project site. There was not enough time for

the archaeologist to perform the required survey in the given timeline.

20

o March 1st Grant Cycle: Submit all surveys by June 1st.

Reminder: This form must be completed by the agency archaeologist (if applicable). Per electronic

signature policy, the archeologist must register in WebGrants and complete this form under their own unique

username and passcode.

21

If area has been

previously

surveyed, please

upload the

survey(s) above.

22

Reminder: An agency archaeologist must provide a short description, indicating knowledge and support of project on agency letterhead.

23

NEPA FORM (NATIONAL ENVIRONMENTAL POLICY ACT)

Projects receiving federal RTP funds are required to complete the form. The NEPA form is not required

for the summer OHV cycle (deadline September 1).

25

Example Of Game & Fish Species List

The next two (2) pages show an example of the Game & Fish Species list. A typical report contains 10-

12 pages. It is this document that must be uploaded on the NEPA form.

Note: The NEPA form and the Species List are not required for the summer OHV cycle (deadline

September 1)

27

Disabilities Act And Compliance Form

State and Local Governments (Title II)

Title II applies to State and local government entities, and, in subtitle A, protects qualified individuals

with disabilities from discrimination on the basis of disability in services, programs, and activities

provided by State and local government entities. Title II extends the prohibition on discrimination

established by section 504 of the Rehabilitation Act of 1973, as amended, 29 U.S.C. 794, to all activities

of State and local governments regardless of whether these entities receive Federal financial assistance.

Note: For projects that include the purchase and or installation of facilities such as restrooms must

adhere to the 2010 Standards for Accessible Design.

2010 ADA Standards for Accessible Design

Scoping and technical requirements for new construction and alterations and for making architectural

changes to achieve program accessibility.

Guidance on the 2010 ADA Standards for Accessible Design

https://www.ada.gov/regs2010/2010ADAStandards/Guidance2010ADAstandards.htm

This explanatory information addresses the scoping and technical provisions of the 2010 Standards.

For disability-related questions please contact Sean Hammond, ADA Coordinator, Arizona State

Parks & Trails at 602-542-7130 or email: [email protected].

Additionally, if you would like feedback from the disabilities community about your project, we

recommend contacting Loren Worthington, Communications & Marketing Manager at ABILTY

360 (http://ability360.org/)

• Phone: (602) 386-4278

• Email: [email protected]

Loren is an ASCOT member and an avid outdoorsman. He can help provide recommendations and ideas

on increasing accessibility and can conduct site visits to your agency if needed.

IMPORTANT: Any project that will be developing support facilities (restrooms, trailheads, ramadas, picnic

areas, and campsites) must comply with ADA standards. All support facilities must be accessible.

https://www.ada.gov/ada_title_II.htm

https://www.ada.gov/regs2010/2010ADAStandards/2010ADAstandards.htm



mailto:[email protected]

http://www.ability360.org/

http://www.ability360.org/

http://ability360.org/

mailto:[email protected]

28

ADDITIONAL DOCUMENTS

This section is to be used only after you have uploaded files in all designated sections. It is important

that this section only be used when all other sections have been fully utilized.

Letters of Support

1. Upload letters of support (i.e. community agencies, clubs, schools, or individuals).

a. DO NOT upload the Land Managing Agency Approval Letter here. The Land Managing

Agency Approval Letter is a specific document for non-profit organizations and has its

own section.

2. Please upload no more than five (5) letters of support (we simply don’t have the resources to

review more than five). Click Add to upload a document.

CERTIFICATION FORM (Always Last Form in an Application)

1. The authorized official for your agency must sign in the spaces provided below.

2. We no longer need a handwritten signature on application documents and a hard copy of the

application.

a. However, for the electronic signature process to work, the authorized official must also

be registered in WebGrants with their own unique username and password.

b. If your supervisor is required to sign grant documents, please have your supervisor

contact Parks staff at 602-542-7130 for assistance in gaining access. This process will

take less than 10 minutes.

29

3. You cannot electronically sign on-behalf of your supervisor. Each authorized official must log in

using their unique username and password and type their name, title, and date.

Note: Some large agencies have indicated that their director will not be able to log in to the system and

sign-off on the application. If that is the situation, please click Edit and print this page only. The bottom

of the form has a field where a director can handwrite their signature and upload the page.

IMPORTANT: Parks Staff has the ability to identify who typed in information in each field using

their unique username and passcode. Applicants that type their supervisor’s name without their

knowledge will be violating grant policy. Their current application will be withdrawn and the agency

will be placed on probation.

REIMBURSMENT ONLY On the Certification Form, one item you are agreeing to is that you understand this program works on a reimbursement basis. Your agency must have funds to purchase items up front.

30

AGENCY-BASED FORMS

The table below are the forms you will find in each application based on the funding opportunity.

Funding Opportunity Forms

Motorized Grant 1. Sponsor Application Information

2. Motorized Criteria Response

3. Project Maps, Trail Tables & Photos

4. Motorized Budget

5. Cultural Clearance Review

6. Categorical Exclusion – CE Checklist (NEPA)

7. Disability Compliance Form

8. Resolution

9. Evidence of Control / Tenure of Property

10. Non-Profit Eligibility Form 11. Additional Documents

12. Certification

Non-Motorized Grant

1. Sponsor Application Information

2. Non-Motorized Criteria Response


4. Non-Motorized Budget

5. Cultural Clearance Review


7. Disability Compliance Form

8. Resolution

9. Evidence of Control / Tenure of Property

10. Non-Profit Eligibility Form

11. Additional Documents

12. Certification

Trail Maintenance

Program


2. Budget


4. Cultural Clearance Review Form


6. Land Manager Agency Approval Letter


8. Certification

Safety & Environmental

Education (SEE)


2. Safety & Environmental Education Criteria Response

3. Supplemental Programs Budget

4. Maps and Photos




8. Certification

OHV Supplemental

Funding Opportunities

1. Supplemental OHV Grant Application



4. Maps and Photos


6. Certification

http://asp.dullestech.net/editComponent.do?property(documentPk)=1471924209400&property(componentDefPk)=1460665131635

http://asp.dullestech.net/editComponent.do?property(documentPk)=1471924209400&property(componentDefPk)=1460665131635

31

RESOLUTION FOR CITIES/TOWNS, COUNTY, AND NON-PROFIT/CLUB (For Non-Federal Entity Project Sponsors ONLY)

NOTE: A draft resolution may be submitted with the application. The final resolution must be provided

before the Project Sponsor Agreement can be signed. The application will be ineligible if the resolution

is not submitted within 30 days from the time the project agreement is sent to the grantee.

Resolution Instructions:

a) Applicant must include a resolution certifying authority to apply for Recreational Trails/Off-

Highway Vehicle Program funds to be eligible for funding consideration (e.g., the Resolution

must identify the source and amount of matching funds, including donations).

b) All project sponsors MUST incorporate items 1 through 6 from the Resolution Page in their

resolution and it MUST be signed by the appropriate official authorized to commit funds.

c) The person identified in the resolution (see Resolution Page: Item 6) who conducts all

negotiations and executes and submits all documents MUST provide documentation if other

persons will be allowed to assume these responsibilities at any time during the development

period of the grant.

Not Applicable to Federal,

State, Tribal Agencies

Click “Yes” then in upper

right corner click “MARK AS

COMPLETE” -not shown in

this screen image.

32

NON-PROFIT ELIGIBILITY FORM (Not Applicable For Government Agencies)

An Edit feature will be located at the top of the screen. Click Edit to activate the page, fill-in the

answers, and upload documents.

33

The page will become active after hitting Edit – Browse Features will appear for all 4 required

documents.

Non-Profit organizations must upload the following four (4) documents by the application due

date:

1. Previous two-years operating budgets or records of income and expenditures, and a recent bank

statement verifying reasonable funds available to meet budget needs.

2. Organization By-laws and/or statements of goals and objectives of the project sponsor

organization.

3. IRS determination letter evidencing tax status as of December 31st (most recent available), if

applicable.

4. Two most recent annual reports to the Arizona Corporation Commission, or equivalent tribal

commission report(s) if incorporated under tribal law, if appropriate.

Land Manager Approval Letter

A Third-Party Organization making improvements on property in the control of an entity (e.g., a non-

profit trails organization working with a public land managing agency such BLM and Forest Service to

complete trail work) must submit the Land Manager Approval Letter.

This is a document identifying that authority has been received from that entity to make the proposed

improvements.

• The entity must state that the proposed project addresses a need or condition acknowledged as a

high priority by the entity and organization.

• The entity must state that the organization has the support of the entity and authority to access

the project site and implement the proposed improvements.

• The entity and the organization must agree that the improvements become the property of the

entity and that the entity will maintain the improvements in a condition suitable and available for

safe public use for a period of time commensurate with the cost of the improvement to

reasonably justify the investment of grant funds.

• The entity must advise State Parks of any proposed changes in the use of the developed property.

NOTE: This is a separate document from the Archaeologist Approval Letter, which is to be uploaded

on the Cultural Clearance Review Form.

34

Disqualification: Projects that fail to submit a Land Manager Approval Letter for all land

managers/jurisdictions CAN NOT be processed. If your agency is doing work on a trail system that

crosses over, for example, four (4) different jurisdictions (e.g., city, ASLD, Forest Service and County)

an Approval Letter will be required from each jurisdiction.

Land Manager Agency Approval Letter Template

Date: Agency Letter Letterhead

Re: Land Managing Agency Approval Letter

To Mickey Rogers, Arizona State Parks, Chief of Grants and Trails

Name of Land Manager (e.g. The Ranger District) of the (Name) National Forest) is working in partnership

with (applying organization) on a project to (Provide a short description of project, state how the project

addresses a need, and why it is a high priority).

The (applying organization) has the authority to make the proposed improvements (Describe project area) and

has the authority to access the project site and implement the proposed improvements.

The (Land Manager) and the (Applying organization) agree that the improvements become the property of the

(Land Manager) and that the (Land Manager) will maintain the improvements in a condition suitable and

available for safe public use for a period of time commensurate with the cost of the improvement to

reasonably justify the investment of grant funds.

The (Land Manager) agrees to advise State Parks of any proposed changes in the use of the developed

property. If you have any questions or concerns please contact (Name of District Ranger) at (Telephone#) or

by email (email)

Sincerely,

Name, Title

35

Sample Letter

Date: Agency Letter Letterhead

Re: Land Managing Agency Approval Letter

To Mickey Rogers, Arizona State Parks, Chief of Grants and Trails

The Flagstaff Ranger District of the Coconino National Forest is working in partnership with the Coconino

Trail Riders on a project to repair 10 miles of OHV trails within the Kelly Motorized Trail System. The list of

trails receiving work is found on page 1 of the application. High use combined with recent flooding has

damaged several trails. The work to be completed will result in the reopening of all closed routes. The

Coconino FS will provide all necessary archaeological and environmental clearance documents needed for

the application. One Site (05-30) is located outside the project area and will be avoided by all project

activities.

The staff and volunteers of the Coconino Trail Riders have the authority to make the proposed

improvements on all 10 miles and have the authority to access the project site and implement the proposed

improvements.

Coconino National Forest and Coconino Trail Riders agree that the improvements become the property of

the Coconino National Forest and that the Coconino National Forest will maintain the improvements in a

condition suitable and available for safe public use for a period of time commensurate with the cost of the

improvement to reasonably justify the investment of grant funds.

The Coconino National Forest agrees to advise State Parks of any proposed changes in the use of the

developed property. If you have any questions or concerns please contact (Name of District Ranger) at

(Telephone#) or by email (email).

Sincerely,

Name, Title

36

CONTROL AND TENURE FORM

1. The application must include the appropriate documentation to demonstrate Control & Tenure of

the property (e.g., a lease, special use agreement, title or deed).

2. The Control & Tenure documents must STATE A VALID TERM OF AT LEAST 25 YEARS

WITH 20 YEARS REMAINING at the time of application submittal.

3. Include a copy of the Title Insurance for all parcels with the application. In lieu of title insurance,

the project sponsor must provide a title opinion signed by their legal representative indicating all

parcels are unencumbered.

a. Recipients of grants funds are responsible for operation and maintenance of fund-assisted

facilities or equipment and retention of land acquisitions according to the Term of Public

Use established in the Project Sponsor Agreement.

b. The default Term of Public Use is:

i. 25 years for facilities (real property), and

ii. 99 years for acquired land.

Click Add to upload any of the documents listed on the form. Similar to the Budget Form, if you have

more than one document, continue clicking Add to upload required documents.

Ask These Important Questions:

1. Who owns the land where the project will take place? 2. Does a lease exist? 3. If so, how long is the term? 4. Does the project area cross over multiple jurisdictions?

The application must include the appropriate documentation to demonstrate Control and Tenure of the property (e.g., a lease, special use agreement, title, or deed).

37

4. Project sponsor MUST submit documentation to demonstrate the control (i.e., deed, lease,

easement, etc.) and tenure (i.e., 25 years, 50 years, etc.) of the land where the project site is located.

OR, the project sponsor MUST include the acquisition of the proposed site in the scope of the

proposed project.

5. Providing Control and Tenure Documentation:

a. Applicants will upload all documents related to control and tenure on the Evidence of

Control and Tenure Page in the application.

i. Title or Deed - If the land proposed for development is owned by a municipality

or county, all of the following must be submitted with the application:

1. Copy of the recorded title or deed

2. Legal description of the deed with an attached map

3. Updated copy of title insurance for the property (no older than one year)

4. In lieu of title insurance, a “title opinion” from the project sponsor’s legal

representative may be submitted.

a. This opinion will certify that the title is vested in the project

sponsor, and there are no outstanding liens or encumbrances

imposed against the property that would adversely affect the

proposed development.

b. Leases, Easements, Permits, or Special Use Agreements - Lands not owned by the

project sponsor may be developed with grant assistance if provisions exist in a lease or

use agreement. The lease, permit, or special use agreement must adequately safeguard the

long-term use of the land for public recreation.

Purpose of Control/Tenure Form:

a) The intent of these forms is to provide evidence of control and tenure of the project site and

authority to apply.

b) To protect investments made by the Arizona State Parks Board and to assure public access to

those investments, sponsors must have adequate control of project sites to construct, operate, and

maintain the areas for the term required by the grant program and project agreement. Control and

tenure may be documented in several ways, including by showing fee title land ownership, a

lease, use agreement, or easement.

c) The application must include certification of the correct amount of matching funds and must

meet the requirements as outlined in the manual.

d) Project sponsors in this group can satisfy the Control and Tenure requirements of the application

process by incorporating in a letter an appropriate statement addressing the project sponsor’s

intent to use the land under its stewardship for the purpose expressed in this application.

NOTE: An application will be considered ineligible if an existing lease or special use agreement is not included in the application.

38

Projects on State Trust Land:

• Projects proposing improvements on land leased from the Arizona State Land Department will

be considered on a case-by-case basis.

• All projects constructed on State Land are required to meet the 25-year Term of Public Use. A

project that cannot meet this requirement may proceed under the remedies provided in the

Administrative Guidelines for Awarded Grants. These options include:

o Conversion – providing an equivalent facility at the grant recipient’s expense;

o Repayment – refunding the grant funds to State Parks on a graduated scale based on the

number of years the project has been available to the public; or,

o Obsolescence–notwithstanding neglect or inadequate maintenance on the part of the grant

recipient, a recreation area or facility may be determined obsolete if:

▪ Reasonable maintenance and repairs are not sufficient to keep the recreation area

or facility operating,

▪ Changing recreation needs dictate a change in the type of facility provided,

▪ Operating practices dictate a change in the type of facilities required, or

▪ The recreation area or facility is destroyed by fire, natural disaster, or vandalism.

SUBMITTING YOUR APPLICATION

✓ Have you completed all forms and “Marked as Complete?”

✓ Does every form have a check mark next it?

If yes, you are ready to submit your application to Parks!

39

After you click Submit, you will see a pop-up box asking you if you are ready to submit the application.

Click “OK.”

CRITICAL MISTAKE: Last year, two applicants did not click “Submit” as they thought that by clicking Mark as Complete on each form, their application was complete. Parks staff receive an email every time an applicant clicks “Submit” that alerts us that an applicant has submitted their application. If you don’t click “Submit,” staff won’t know that you have completed your application. Those applicants were disqualified.

40

PHASE III – VIEW APPLICATION FORMS

Curious what the application looks like for different funding opportunities? Look no further! You will

find below the complete application for the following funding opportunities:

1. Safety and Environmental Education (SEE)

2. OHV Small Grant Funding (Supplemental)

3. Trail Maintenance

SAFETY AND ENVIRONMENTAL EDUCATION (SEE)

Sponsor Application Information Form:


2. Safety & Environmental Education

Criteria Response


4. Maps and Photos


6. Categorical Exclusion – CE Checklist

(NEPA)


8. Certification

10/9/18, 1(25 PMWebGrants - Arizona State Parks

Page 1 of 2ht tps:/ /www.azparkgrants.com/testDocumentForm.do?oppor tunityPk=…1467291013144&documentTypePk=1003&componentTypePk=1471881847274


Form Creator

SPONSOR APPLICATION INFORMATION

Program Area: All

Module: Application

Form Type: Standard

SECTION I. GRANT APPLICATION

PROJECT SPONSOR NAME:*

PROJECT SPONSOR ADDRESS:*

City* City Zip

WEBSITE:*

PROJECT COORDINATOR:* Title

E-MAIL:*

PHONE:*

CELL:

SECONDARY PROJECTCOORDINATOR:*

Title

E-MAIL:*

PHONE:*

CELL:

All applicants are required to communicate project activities to the land manager's archaeologist prior to submitting the application. If you represent a non-profit group communication

to the land manager's project coordinator will not suffice -the agency archaeologist must be part of the discussions.

AGENCY ARCHAEOLOGIST(IF APPLICABLE):

Title

E-MAIL:

PHONE:

CELL:

Project Information

Click on the provided links to verify your Congressional and Arizona Legislative Districts

Provide nearest town/city to projectlocation:*

CONGRESSIONAL DISTRICT:* Congressional/Legislative Districts

If project crosses over more than 1 congressional district enter additional district here.

ADDITIONAL CONGRESSIONALDISTRICT:

AZ LEGISLATIVE DISTRICT:*

If project crosses over more than 1 legislative district enter additional district here.

ADDITIONAL LEGISLATIVEDISTRICTS ENTER HERE:

COUNTY:*

Brief Description of Project:*

41

Safety & Environmental Education Criteria Response Form:

10/9 /18, 1 55 PMWebGrants - Arizona State Parks



Form Creator

SAFETY & ENVIRONMENTAL EDUCATION CRITERIA RESPONSE

Program Area: All

Module: Application

Form Type: Standard

Grant Criteria Response

1. Provide a clear summary of the specific tasks to be accomplished during the course of the educational program, including both grant- and match-funded activities. This

should directly reflect your budget and should point out the specific tasks of the project; where the work/programming will take place, what will be accomplished, how itwill be accomplished, and by whom. Do not generalize - be clear, realistic and concise with this summary. (250 Word Max)*

2. Describe how your project fulfills a recognized recreational, social or environmental need. Describe the need, how it has been documented and how the project fulfills

it.(250 Word Mx)*

3. Detail the range of trail uses/users the project will actively educate and train, and how this program will contribute to the enhancement of the trail system in Arizona, or

how it works towards solving an existing problem or issue that the trail community has encountered. (250 Word Max)*

4. Provide a description of any support your project has from the community and any partnerships that will be formed among trail users, organizations, agencies, and

others. (250 Word Max)*

5. Add any additional information, not listed above, as to how your project meets the program criteria listed in the guidelines.(250 Word Max)*

Arizona State Parks




42

Supplemental Programs Budget Form:

10/9/18, 1 57 PMWebGrants - Arizona State Parks



Form Creator

SUPPLEMENTAL PROGRAMS BUDGET

Program Area: All

Module: Application

Form Type: Budget

Instructions

Please review the DESCRIPTION section of WebGrants or for additional details refer to Grant Manual for eligible expenses.

Scope Item #1 Staff/Personnel Costs

Staff/Personnel Costs Breakdown Quantity Unit Type Unit Cost Total Match/In-kind Total Grant Request

$0.00 $0.00 $0.00

Scope Item #2 Equipment Costs

Equipment Costs Breakdown Quantity Unit Type Unit Cost Total Match/In-kind Total Grant Request

$0.00 $0.00 $0.00

Scope Item # 3 Other

Other Costs Breakdown Quantity Unit Type Unit Cost Total Match/In-kind Total Grant Request

$0.00 $0.00 $0.00

Totals

Total Grant Request $0.00

Total Match/In-kind $0.00

Total Cost $0.00

Total Match Percentage %

Budget Notes

If needed, please provide any additional budget information in the text below.

Budget Notes

Arizona State Parks




43

Maps and Photos Form:




Form Creator

SUPPLEMENTAL PROGRAMS Maps and Photos

Program Area: All

Module: Application

Form Type: Named Attachments

Instructions

MAP RECOMMENDATIONS

Maps: If you are submitting more than one (1) map please combine all maps into one (1) file, convert to a PDF document and then upload to this section.

Photos: If you are submitting more than one (1) photo please combine all photos into one (1) file, convert to a PDF document and then upload to this section.

Attachment Description File Name Type Delete?

Arizona State Parks




44

Cultural Clearance Review Form:

49

Categorical Exclusion-CE Checklist (NEPA) Form:

52

Additional Documents Form:


Form Creator


Program Area: All

Module: Application

Form Type: Other Attachments

Description File Name

Arizona State Parks




53

Certification Form:

54

OHV SUPPLEMENTAL PROGRAM (Law Enforcement, Small Grant, Emergency/Mitigation)





Form Creator


Program Area: All

Module: Application

Form Type: Standard




City* City Zip

WEBSITE:*


E-MAIL:*

PHONE:*

CELL:


Title

E-MAIL:*

PHONE:*

CELL:




Title

E-MAIL:

PHONE:

CELL:

Project Information









COUNTY:*


1. Supplemental OHV

Grant Application

2. Supplemental

Programs Budget

3. Cultural Clearance

Review Form

4. Maps and Photos


6. Certification

55

Supplemental Programs Budget Form:




Form Creator

SUPPLEMENTAL PROGRAMS BUDGET

Program Area: All

Module: Application

Form Type: Budget

Instructions

Please review the DESCRIPTION section of WebGrants or for additional details refer to Grant Manual for eligible expenses.

Scope Item #1 Staff/Personnel Costs

Staff/Personnel Costs Breakdown Quantity Unit Type Unit Cost Total Match/In-kind Total Grant Request

$0.00 $0.00 $0.00

Scope Item #2 Equipment Costs

Equipment Costs Breakdown Quantity Unit Type Unit Cost Total Match/In-kind Total Grant Request

$0.00 $0.00 $0.00

Scope Item # 3 Other

Other Costs Breakdown Quantity Unit Type Unit Cost Total Match/In-kind Total Grant Request

$0.00 $0.00 $0.00

Totals

Total Grant Request $0.00

Total Match/In-kind $0.00

Total Cost $0.00

Total Match Percentage %

Budget Notes

If needed, please provide any additional budget information in the text below.

Budget Notes

Arizona State Parks




56


61

Maps and Photos Form:




Form Creator

SUPPLEMENTAL PROGRAMS Maps and Photos

Program Area: All

Module: Application

Form Type: Named Attachments

Instructions

MAP RECOMMENDATIONS

Maps: If you are submitting more than one (1) map please combine all maps into one (1) file, convert to a PDF document and then upload to this section.

Photos: If you are submitting more than one (1) photo please combine all photos into one (1) file, convert to a PDF document and then upload to this section.

Attachment Description File Name Type Delete?

Arizona State Parks




62



Form Creator


Program Area: All

Module: Application



Arizona State Parks




63

Certification Form:

64

TRAIL MAINTENANCE





Form Creator


Program Area: All

Module: Application

Form Type: Standard




City* City Zip

WEBSITE:*


E-MAIL:*

PHONE:*

CELL:


Title

E-MAIL:*

PHONE:*

CELL:




Title

E-MAIL:

PHONE:

CELL:

Project Information









COUNTY:*


1. Sponsor Application

Information

2. Budget

3. Project Maps, Trail

Tables & Photos

4. Cultural Clearance

Review Form

5. Categorical Exclusion –

CE Checklist (NEPA)

6. Land Manager Agency

Approval Letter


8. Certification

65

Trail Maintenance Budget Form:


Page 1 of 1ht tps:/ /www.azparkgrants.com/testDocumentForm.do?oppor tunityPk=1…1467291013144&documentTypePk=1003&componentTypePk=1489178852812


Form Creator

Trail Maintenance Budget

Program Area: Trail Maintenance

Module: Application

Form Type: Budget

Instructions

Project grants require the project sponsor to match 5.7% of total project costs, either with in-kind contributions or dollars. A federal agency must provide at least 5% of the total project

cost from a non-federal source. The remaining .7% of the total project cost can come from other federal sources.

Volunteer reimbursement rate: $22.83; $26.83 if volunteer has specialized certification.

Trail Maintenance

Row Grant Request Total Match (Must be at least 5.7% of Total Project Cost) Total Project Cost

Budget $0.00 $0.00 $0.00

Arizona State Parks




66

Project Maps, Trails, & Photos Form:

67


72

Categorical Exclusion-CE Checklist (NEPA) Form:

75



Form Creator


Program Area: All

Module: Application



Arizona State Parks




76

Certification Form: