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Army Regulation 600819

PersonnelGeneral

EnlistedPromotionsandReductions

HeadquartersDepartment of the ArmyWashington, DC11 July 2007

UNCLASSIFIED


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SUMMARY of CHANGE AR 600819

Enlisted Promotions and Reductions

This rapid action revision, dated 11 July 2007--

o Clarifies Noncommissioned Officers Education System applicability (para 1-27 c ).

o Clarifies how to compute time in service for United States Army Reserve (para2-2 d ).

o Adds provision where Soldier reduced must be fully qualified (without waiver)for promotion to next higher grade (para 2-3 c ).

o Adds promotion policy for candidates entering Officer Candidate School, theWarrant Officer Candidate Course, and for Special military occupationalspecialty alignment (para 3-6).

o Adds promotion policy for Army Civilian Acquired Skills Program (paras 3-6 f and 5-49).

o Adds service remaining requirement for Soldiers automatically integratedonto the promotion standing list (para 3-17 a ).

o Adds provision to automatically reintegrate Soldiers previously denied listintegration (para 3-17 g ).

o Clarifies adverse actions which require removal from a recommended list (para3-26 f ).

o Clarifies awarding promotion points for military correspondence courses andcomputer-based training (para 3-46 a (4)).

o Clarifies civilian education valid for promotion points (para 3-47 a ).

o Clarifies awarding promotion points for college/university/business/tradeschools (para 3-47 a (1)).

o Clarifies composition of a promotion selection board (para 5-13 f ).

o Adds provision for the U.S. Army National Guard to supplement annualpromotion lists by conducting quarterly or semiannual boards (para 7-28 a ).

o Adds provision for board memorandum of instruction to include guidance forSoldiers to elect maximum voluntary travel distance (para 7-29 a (2)).

o Adds guidance for States to fill First Sergeant vacancies (para 7-34 c ).

o Adds guidance for promotion boards evaluating Soldiers for promotion (para 7-35 d ).


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o Clarifies selecting Soldiers for promotion lists (7-40 a ).

o Adds provision to consider special qualifications identifiers when therequirement is deemed mission essential (para 7-40 b (2)).

o Adds guidance for selecting Soldiers to fill 00F positions (para 7-40 e ).

o Adds new figures 7-2, 7-3, 7-5, 7-6, and 7-7.

o Clarifies promotion consideration for U.S. Army Marksmenship Unitcompetitive marksmen (para 9-3).

o Clarifies reduction policies (paras 10-18, 10-19, 10-20, and 10-21).

This rapid action revision, dated 9 November 2006--

o Adds promotion policy for Soldiers on active duty for operational support inexcess of 12 months (para 1-30).

o Clarifies the exception authority for authorizing promotions other than in

the month for which cutoff scores are met (para 3-32 h ).

o Changes maximum allowable age to 62 (para 4-8).

o Adds Standby Advisory Board provisions for Soldiers not considered forappointment to command sergeant major (para 4-14 d (5)).

This major revision, dated 21 July 2006--

o Establishes promotion authority for individual augmentees deployed directlyfrom the training base (para 1-9).

o Clarifies Noncommissioned Officers Education System requirements forpromotion and eliminates conditional promotions except for those in the rankof sergeant major (para 1-27).

o Authorizes promotion points for the Sapper Tab (para 3-45).

o Incorporates chapter 11 of NGR 600-200 (chap 7).

o Changes all references of Primary Leadership Development Course to WarriorLeader Course.

o Makes administrative changes throughout.


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HeadquartersDepartment of the ArmyWashington, DC11 July 2007

PersonnelGeneral

Enlisted Promotions and Reductions

*Army Regulation600819

Effective 1 August 2007

History. This publication is a rapid actionr e v i s i o n . T h e p o r t i o n s a f f e c t e d b y t h i sr a p i d a c t i o n r e v i s i o n a r e l i s t e d i n t h esummary of change.

S u m m a r y . T h i s r e g u l a t i o n p r e s c r i b e spolicies and procedures governing promo-tion and reduction of Army enlisted per-s onn e l. T h is re gulat i o n in c lu d e s p olic ystatements, operating tasks, rules in sup-p o r t o f o perating t a s k s , a n d s equ e n t i alsteps of each operating task.

Applicability. This regulation applies toenlisted members of the Active Army, theA r m y N a t i o n a l G u a r d / A r m y N a t i o n a l

Guard of the United States, and the U.S.A r m y R e s e r ve , u nless o therwise s ta ted.During mobilization, the proponent maymodify chapters and policies contained inthis regulation.

Proponent and exception authority.The proponent of this regulation is theDeputy Chief of Staff, G1. The DeputyChief of Staff, G1 has the authority toapprove exceptions or waivers to this reg-ulation that are consistent with controllinglaw and regulations. The Deputy Chief of Staff, G1 may delegate this approval au-t h o r i t y , i n w r i t i n g, to a d i vi s i o n c hi e f within the proponent agency or its directreporting unit or field operating agency, inthe grade of colonel or the civilian equiv-alent. Activities may request a waiver tothis regulation by providing justificationthat includes a full analysis of the ex-pected benefits and must include formalreview by the activitys senior legal offi-cer. All waiver requests will be endorsedby the commander or senior leader of therequesting activity and forwarded throught hei r h i g h e r h ea dqu a r t e r s t o t h e p o l i c yproponent. Refer to AR 2530 for specific

guidance.Army management control process.

This regulation does not contain manage-ment control provisions.

S u p p le m e n ta t i o n . Supp lem e n tat io n o f this regulation and establishment of com-mand and local forms are prohibited with-out prior approval from the Deputy Chief of S t a f f , G 1 ( D A P E M P ) , 3 0 0 A r m yPentagon, Washington, DC 203100300.

Suggested improvements. Users areinvited to send comments and suggested

improvements on DA Form 2028 (Recom-m e n d e d C h a n g e s t o P u b l i c a t i o n s a n dBlank Forms) directly to the Deputy Chief of S taf f , G 1, A TT N : D APEMP, 300A r m y P e n t a g o n , W a s h i n g t o n , D C203100300.

Distribution. This publication is availa-ble in electronic media only and is in-tended for command levels A, B, C, D,and E for the Active Army, the ArmyNational Guard/Army National Guard of t h e U n i t e d S t at e s , a n d t he U . S . A r m yReserve.

Contents (Listed by paragraph and page number)

Chapter 1Introduction, page 1

Section I

Overview, page 1Purpose 11, page 1References 12, page 1Explanation of abbreviations and terms 13, page 1Responsibilities 14, page 1Manpower resources 15, page 1Levels of work 16, page 1

*This regulation supersedes AR 600819 dated 9 November 2006.

AR 600819 11 July 2007 i

UNCLASSIFIED


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ContentsContinued

Chapter 3Semicentralized Promotions (Sergeant and Staff Sergeant), page 16

Section I Managing Semicentralized Promotions, page 16 Promotion system 31, page 16 Key events and work scheduling 32, page 16 Delay of promotion (sergeant and staff sergeant) 33, page 17 Waiver authority 34, page 17 The promotion packet 35, page 17 Special promotion categories 36, page 17 Soldiers hospitalized because of service-incurred disease, wound, or injury 37, page 18Geographical separation from the promotion authority 38, page 18

Section II Reason Codes and Eligibility Criteria, page 22Reason codes 39, page 22Eligibility criteria for recommendation and promotion 310, page 23

Section III Task: Identifying and Processing Recommendation for Promotion to Sergeant and Staff Sergeant, page 24Rules 311, page 24Steps 312, page 25

Section IV Task: Conducting Promotion Boards, page 25Rules 313, page 25Steps 314, page 29

Section V Task: Processing Results of a Promotion Selection Board, page 29Rules 315, page 29Steps 316, page 32Department of the Army directed promotion list integration to sergeant 317, page 33

Section VI Task: Processing Promotion Point Reevaluations, page 33Rules 318, page 33Steps 319, page 34

Section VII Task: Processing Promotion Point Adjustments, page 35Rules 320, page 35Steps 321, page 35

Section VIII Task: Adding and Withdrawing Promotion Points, page 36 Processing for adding promotion points 322, page 36 Adding fewer than 20 points for reevaluation on a DA Form 3355 323, page 36

Section IX Task: Processing Soldiers Reclassified While on a Recommended List, page 36 Rules 324, page 36 Steps 325, page 36

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ContentsContinued

Section X Task: Processing Removal from Recommended List, page 37 Rules 326, page 37 Steps 327, page 38

Section XI Task: Conducting a Removal Board for Soldiers on Recommended List, page 38Rules 328, page 38Steps 329, page 39

Section XII Task: Reinstating Soldiers to Recommended List, page 39Rules 330, page 39Steps 331, page 39

Section XIII Task: Processing Monthly Headquarters, Department of the Army Promotion Point Cutoff Scores/Promotion Selection

By-Name List, page 40Rules 332, page 40Steps 333, page 41

Section XIV Task: Processing Service Remaining Requirements, page 41Rules 334, page 41Steps 335, page 43

Section XV Task: Preparing Promotion Packet for Transfer at Permanent Change of Station (Out-Processing), page 43Rules 336, page 43Steps 337, page 43

Section XVI Task: Processing Promotions Upon Arrival at Gaining Organization (In-Processing), page 44

Rules 338, page 44Steps 339, page 44

Section XVII Task: Processing Promotion Packet at In-Processing, page 44Rules 340, page 44Steps 341, page 45

Section XVIII Duty Performance and Board Points, page 45Duty performance points 342, page 45Board points 343, page 45

Section XIX Administrative Points, page 45Military training 344, page 45Awards, decorations, and achievements (permanent awards) 345, page 47 Military education 346, page 48Civilian education 347, page 49

Section XX Instructions for completing DA Forms 3355, 3356, and 3357, page 50Instructions for completing DA Form 3355 (figure 31) 348, page 50

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ContentsContinued

Instructions for completing DA Form 3356 (figure 32) 349, page 51Instructions for completing DA Form 3357 (figure 33) 350, page 52

Chapter 4Centralized Promotions (Sergeant First Class, Master Sergeant, and Sergeant Major), page 52

Section I Managing Centralized Promotions, page 52Overview 41, page 52Eligibility criteria 42, page 52Promotion boards 43, page 53Memorandum of instruction 44, page 53Personal appearance and written communication 45, page 53Board results 46, page 53Monthly promotions 47, page 54Service requirement 48, page 54Reclassification prior to promotion 49, page 54

Section II Task: Preboard Processing for Noncommissioned Officers in Zone of Consideration, page 54Rules 410, page 54Steps 411, page 55

Section III Task: Processing Promotion List Results and Orders, page 55Rules 412, page 55Steps 413, page 55

Section IV Task: Processing Request for Standby Advisory Board Consideration, page 56 Rules 414, page 56 Steps 415, page 57

Section V Task: Processing Removal from a Centralized Promotion List, page 58Rules 416, page 58Steps 417, page 59Removals from a centralized promotion list by Headquarters, Department of the Army 418, page 59Appeals of removal from a centralized promotion list 419, page 60

Chapter 5Promotion of U.S. Army Reserve Soldiers Assigned to Troop Program Units, Army Reserve Elements, or

Multicomponent Commands or Units, page 60

Section I Introduction, page 60

Scope 51, page 60Authority to promote 52, page 60Consolidated selection, promotion authority, and procedures 53, page 61Cumulative vacancies 54, page 62

Section II Promotion to Sergeant and Staff Sergeant, page 62General 55, page 62Promotion to sergeant and staff sergeant 56, page 63Eligibility for promotion selection board consideration 57, page 63

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ContentsContinued

Recommending a Soldier for selection board consideration (DA Form 3355) 58, page 65The promotion packet 59, page 65Counseling of Soldiers not recommended for selection board consideration 510, page 66 Declination of selection board consideration 511, page 66 Convening promotion selection boards 512, page 66 Composition of a promotion selection board 513, page 66

Promotion selection board proceedings 514, page 69Report of promotion selection board proceedings 515, page 70Actions by the convening (promotion) authority following receipt of the board proceedings 516, page 70Counseling of Soldiers not recommended for promotion by a promotion selection board 517, page 71The permanent recommended promotion list 518, page 71Format of the permanent recommended promotion list 519, page 71Transfer from the secondary zone to the primary zone 520, page 73Reevaluation 521, page 73Recomputation of promotion points 522, page 74Promotion point adjustment 523, page 75Reassignment prior to promotion 524, page 75Reclassification of military occupational specialty 525, page 76 Obligation incurred by accepting a promotion 526, page 76

Removal from the recommended list 527, page 76 Removal board 528, page 77 Reinstatement to recommended list 529, page 77

Section III Promotion to Sergeant First Class, Master Sergeant, and Sergeant Major, page 78General 530, page 78Announcements by the promotion authority 531, page 78Eligibility criteria for selection board consideration 532, page 81Forwarding promotion packets to the promotion authority for selection board consideration 533, page 81Declination of promotion consideration or Noncommissioned Officers Education System course selection 534,

page 82Enlisted promotion selection boards 535, page 82

Selections 536, page 83Reporting selection board results 537, page 83Convening authority responsibilities 538, page 84Publication of the selection lists 539, page 86 Longevity of selection lists 540, page 86 Announcement of promotions 541, page 86 Accepting promotion to sergeant first class and above 542, page 86 Enlisted standby advisory board 543, page 86 Removal from a selection list 544, page 87 Reassignment prior to promotion 545, page 88

Section IV Special Promotions, page 89

Military technicians 546, page 89Drill sergeants and Total Army School System instructors 547, page 89Promotion to sergeant upon entry in Warrant Office Candidate Course, Officer Candidate School, or Reserve Officer

Training Corps/simultaneous membership program 548, page 90Army Civilian Acquired Skills Program 549, page 90

Chapter 6Promotion of Individual Ready Reserve, Individual Mobilization Augmentee, and Standby Reserve

(Active Status List) Soldiers, page 90Scope 61, page 90

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ContentsContinued

Promotion authority 62, page 90Eligibility 63, page 90Specified individual mobilization augmentee duty positions requiring a nomination and selection process prescribed

by a command directive 64, page 92Administration 65, page 92Waivers 66, page 93

Selection boards 67, page 93The individual mobilization augmentee recommended promotion list 68, page 93Individual mobilization augmentee promotion to master sergeant or sergeant major 69, page 93Acceptance 610, page 93Disposition of selection board proceedings 611, page 94Removal from recommended list 612, page 94Individual Ready Reserve, Individual mobilization augmentee, and Standby Reserve (Active Status List) enlisted

standby advisory board 613, page 94

Chapter 7Enlisted Promotion and Reduction of Army National Guard Personnel, page 96

Section I General, page 96 Purpose 71, page 96 Special terms 72, page 96 Convening and promotion authorities 73, page 97

Section II Policy, page 97 Nonpromotable status 74, page 97 Delay of promotion due to suspension of favorable personnel actions 75, page 98Establishment of retroactive effective dates 76, page 98Computation of time in grade, time in service, and cumulative enlisted service 77, page 98Service remaining obligation 78, page 98Acting noncommissioned officers 79, page 99Frocking 710, page 99Lateral appointments 711, page 99Promotion instruments 712, page 100Promotion ceremonies and certificates 713, page 100

Section III Special Advancements and Promotions, page 101General 714, page 101Promotion to enter training programs 715, page 101Advancement and promotion as a part of training programs 716, page 102Advancement based on Stripes for Skills 717, page 102Advancement based on Civilian Acquired Skills Program 718, page 104Advancement based on Stripes for Buddies 719, page 104

Section IV Promotion to Sergeant through Sergeant Major, page 104Criteria 720, page 104Military occupational specialty conversion 721, page 105Promotion actions 722, page 105Noncommissioned Officers Education System requirements for promotion 723, page 106 Courses creditable for the Noncommissioned Officers Education System 724, page 108Availability of Noncommissioned Officers Education System Phase II or subsequent resident courses 725,

page 109

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ContentsContinued

Constructive credit for Noncommissioned Officers Education System 726, page 109

Section V Promotion Process Overview, page 110Overview 727, page 110Promotion Process 728, page 110Announcement of promotion selection boards 729, page 111

Section VI Processing Soldiers for Promotion Consideration, page 115Consideration for promotion 730, page 115Individual Soldier actions 731, page 116 Correspondence with the board 732, page 116 Denying Soldiers consideration for promotion 733, page 117

Section VII The Evaluation Process, page 117 General 734, page 117 Evaluating Soldiers for promotion 735, page 118

Section VIII Approving and Publishing Promotion Lists, page 119Promotion lists approval 736, page 119Determining selection objective 737, page 119Publishing promotion lists 738, page 119

Section IX Select Soldiers from Promotion Lists, page 120General 739, page 120Selecting Soldiers from promotion lists 740, page 121Declining promotion and assignment 741, page 122Hardship affecting promotion and assignment 742, page 122

Section X Removal of Soldiers from Promotion Lists, page 122Administrative removal 743, page 122Command-initiated removal 744, page 123

Section XI Integrating Soldiers into Promotion Lists, page 124General 745, page 124Inter-State transfers 746, page 124Soldiers reclassified while on promotion lists 747, page 124Standby advisory board 748, page 124

Chapter 8Promotion of Special Bandspersons, page 135

Section I Overview, page 135Bandspersons 81, page 135Special band units 82, page 135

Section II Task: Processing Promotions for Special Bandspersons, page 135Rules 83, page 135

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ContentsContinued

Steps 84, page 135

Chapter 9Promotion of U.S. Army Marksmen, page 136 Marksmen 91, page 136 Rules for processing promotions for personnel assigned to the Army Marksmanship Program 92, page 136 U.S. Army Marksmenship Unit competitive marksmen 93, page 136

Chapter 10Reductions in Grade, page 137

Section I Reduction Management, page 137 Reductions 101, page 137 Reduction authority 102, page 137

Section II Reduction for Misconduct, page 137 Rules 103, page 137 Steps (civil convictions) 104, page 140

Section III Reduction for Inefficiency, page 141Policy 105, page 141Criteria 106, page 141

Section IV Reduction Boards, page 141Policy 107, page 141Rules 108, page 142Steps 109, page 143

Section V

Soldier Rights and Appeal Policy, page 143Rights of the Soldier 1010, page 143Appeals 1011, page 144

Section VI Reduction Orders and Restoration to Former Grade, page 144Reduction orders 1012, page 144Effective date of reduction 1013, page 144Restoration to former grade 1014, page 145

Section VII Other Reasons for Reduction, page 145Approved for discharge from the service under other than honorable conditions 1015, page 145

Reductions for failure to complete training 1016, page 146 Reduction for unsatisfactory participation 1017, page 146 Failure to complete or attend Noncommissioned Officers Education System 1018, page 146 Voluntary reduction 1019, page 146 Reduction upon return from active duty (mobilization) 1020, page 147 Other reasons for reduction 1021, page 147

Appendix A. References, page 149

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ContentsContinued

Table List

Table 21: Promoting enlisted Soldiers to PV2, PFC, and SPC, page 13Table 22: Computing waiver allocations, page 15Table 23: Correcting erroneous promotions (SPC and below), page 15Table 31: Reason codes for use on the monthly SGT/SSG promotion selection by-name list, page 22Table 32: Reason codes to be used on the recommended list, page 23Table 33: Eligibility criteria for recommendation, page 23Table 34: Eligibility criteria for promotion, page 24Table 35: Identifying and processing recommendation for promotion to SGT/SSG, page 25Table 36: Conducting promotion boards, page 29Table 37: Processing results of a promotion board, page 32Table 38: Processing promotion point reevaluation and total reevaluation, page 34Table 39: Processing point adjustments, page 36 Table 310: Processing Soldiers who are reclassified while on a recommended list, page 37 Table 311: Promotion standing list removal reason codes, page 37 Table 312: Removing a Soldier from a recommended list, page 38Table 313: Conducting a removal board for Soldiers on a recommended list, page 39Table 314: Reinstating Soldiers to a recommended list, page 40

Table 315: Processing monthly Headquarters, Department of the Army promotion point cutoff scores and by-namelist, page 41Table 316: Processing service remaining requirements, page 43Table 317: Preparing promotion packets for transfer at PCS (out-processing), page 44Table 318: Processing promotions upon arrival at a gaining organization (in-processing), page 44Table 319: Processing promotion packet at in-processing, page 45Table 320: Weapons qualification, page 46 Table 321: APFT, page 47 Table 41: Preboard processing of Soldiers in the zone of consideration, page 55Table 42: Processing list results and orders, page 56 Table 43: Processing STAB requests, page 58Table 44: Processing command initiated removals from a centralized promotion list, page 59Table 51: Sample computation of SGT through SGM cumulative vacancies, page 62

Table 52: Status codes, page 73Table 61: Time in grade for IRR, IMA, and Standby Reserve (Active Status List) promotion, page 92Table 71: TIMIG, TIS, and CES for promotion, page 105Table 81: Processing promotions (SFC through SGM) of special bandspersons, page 136 Table 101: Reduction authorities, page 137 Table 102: Rules for reduction for misconduct, page 138Table 103: Reduction for misconduct (civil conviction), page 140Table 104: Conducting reduction boards, page 143Table 105: Reduction of students failing to complete training, page 146

Figure List

Figure 21: Sample format of SIDPERSArmy Reserve Advancement Eligibility Status Roster (GRAPO1), page 12

Figure 31: Sample of completed DA Form 3355, page 20Figure 31: Sample of completed DA Form 3355Continued, page 21Figure 32: Sample of completed DA Form 3356, page 27 Figure 33: Sample of completed DA Form 3357, page 28Figure 34: Sample format for report of board proceedings, page 30Figure 34: Sample format for report of board proceedingsContinued, page 31Figure 35: Sample format of memorandum approving/disapproving promotion board proceedings, page 31Figure 36: Sample format for notification of service remaining requirement for promotion, page 42Figure 51: Sample format for report of local board proceedings with sample memorandum, page 1, page 67 Figure 51: Sample format for report of local board proceedings with sample memorandum, page 2, page 68

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ContentsContinued

Figure 51: Sample format for report of local board proceedings with sample memorandum, page 3, page 69Figure 52: Sample format for a permanent recommended promotion list, page 72Figure 53: Sample format for a permanent recommended promotion list, page 79Figure 53: Sample format for a permanent recommended promotion listContinued, page 80Figure 54: Sample format for a permanent promotion recommended list, page 85Figure 71: Army National Guard Stripes for Skills Program, page 103

Figure 72: Statements of agreement and certification (enclosure to DA Form 7432), page 107 Figure 73: Sample memorandum of instruction, page 112Figure 73: Sample memorandum of instructionContinued, page 113Figure 74: Sample promotion eligibility roster, page 114Figure 75: Example of NGB Form 41001R-E, Army National Guard Enlisted Promotion Point Worksheet,

page 126 Figure 76: Instructions for NGB Form 41001RE, Enlisted Promotion Point Worksheet, page 127 Figure 76: Instructions for NGB Form 41001RE, Enlisted Promotion Point WorksheetContinued, page 128Figure 76: Instructions for NGB Form 41001RE, Enlisted Promotion Point WorksheetContinued, page 129Figure 76: Instructions for NGB Form 41001RE, Enlisted Promotion Point WorksheetContinued, page 130Figure 76: Instructions for NGB Form 41001RE, Enlisted Promotion Point WorksheetContinued, page 131Figure 76: Instructions for NGB Form 41001RE, Enlisted Promotion Point WorksheetContinued, page 132Figure 76: Instructions for NGB Form 41001RE, Enlisted Promotion Point WorksheetContinued, page 133

Figure 77: Example of NGB Form 41011R-E, Army National Guard Enlisted Promotion Appraisal Worksheet, page 134

Glossary

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Chapter 1Introduction

Section IOverview

11. PurposeThis regulation prescribes the enlisted promotions and reductions function of the military personnel system. It is linkedto the Army Regulation (AR) 6008 series and provides principles of support, standards of service, policies, tasks,rules, and steps governing all work required in the field to support promotions and reductions. It provides theobjectives of the Armys Enlisted Promotions System, which include filling authorized enlisted spaces with the bestqualified Soldiers. Further, this system provides for career progression and rank that are in line with potential and forrecognition of the best qualified Soldier, which will attract and retain the highest caliber Soldier for a career in theArmy. Additionally, the system precludes promoting the Soldier who is not productive or not the best qualified, thusproviding an equitable system for all Soldiers.

12. ReferencesRequired and related publications and prescribed and referenced forms are listed in appendix A.

13. Explanation of abbreviations and termsAbbreviations and special terms used in this regulation are explained in the glossary.

14. Responsibilitiesa. The Deputy Chief of Staff, G1 (DCS, G1) will(1) Serve as the Department of the Army (DA) policy proponent of the Army promotion and reduction system.(2) Establish eligibility criteria other than those prescribed in this regulation.(3) Exercise DA responsibility on all matters concerning promotions and reductions.(4) Serve as the senior Army official on all matters concerning promotions and reductions.b. The Judge Advocate General (TJAG) will, upon request, review DA administrative changes to verify the legality

of prescribed policies and changes.c. The Commanding General (CG), Human Resources Command (HRC)Alexandria will conduct and supervise all

enlisted personnel functions prescribed in this regulation.d. The Commandant, Adjutant General School, will be responsible for branch implementation of this regulation.e. The Chief, Army Reserve has special staff responsibility for Army Reserve Soldiers and will monitor the U.S.

Army Reserve (USAR) enlisted promotion program. f. The Chief, National Guard Bureau (CNGB) has special staff responsibility for Army National Guard Soldiers and

will monitor the National Guard enlisted promotion program.

15. Manpower resourcesManpower Staffing Standards System recognizes the promotion and reduction function as being the functional respon-sibility of the promotions work center. Manpower officials will use the workload factors (obtained from the ManpowerStaffing Standards System) to determine the manpower authorizations.

16. Levels of worka. Most personnel work in the field is performed at three primary levels: unit, battalion, and installation (or brigade

equivalent in the tactical force). The focus of the guidance in this regulation is on those levels.(1) Unit-and battalion-level work is straightforward as to where it is performed.(2) Installation/brigade-level work is subdivided into work centers. This regulation identifies the work center

required to perform the work for manpower purposes.

b. This regulation will typically address the following levels of work:(1) Soldiers : work beginning with input from a Soldier.(2) Unit : work executed at unit level.(3) Battalion : work executed at battalion level.(4) Installation/brigade equivalent : work executed in a promotion work center (PROM).(5) Command and staff : work executed within the chain of command (other than battalion). The specific command

and staff work center covered by this regulation is plans and staff support.(6) Personnel support : work executed in a personnel support organization. The specific personnel support work

centers covered by this regulation are enlisted and flagged records, personnel actions branches, and in- and out-processing.

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Section IIPrinciples and Standards

17. Principles of supportThe military personnel system will

a. Provide a promotion selection process for promotion to the grades of sergeant first class (SFC) and above.b. Provide a semicentralized promotion selection process for promotion to the grades of sergeant (SGT) and staff

sergeant (SSG).

c. Authorize commanders (CDRs) to promote Soldiers to the grades of specialist (SPC) or corporal (CPL) andbelow.d. Retain Armywide equity during hostilities as long as the supporting systems (that is, the centralized and

semicentralized processes) are practical and affordable.e. Support the Armys personnel life-cycle function of professional development.

18. Standards of servicea. The Enlisted Promotion System is(1) A military personnel function.(2) Resourced in a PROM.(3) The functional responsibility of the personnel actions work center (and its tactical counterpart).b. To support the semicentralized promotion system, a PROM will(1) Compute scores monthly to support the initial selection process.(2) Recompute scores on request to support re-evaluations.(3) Adjust scores when authorized.(4) Remove Soldiers from the recommended list when they fail to meet the prescribed standards.c. HRCAlexandria (unit CDR for troop program unit (TPU), except Soldiers on initial active duty for training

(IADT)) will(1) Automatically promote Soldiers to the grades of private E2 (PV2), private first class (PFC), and SPC upon

attainment of the required time in service (TIS) and time in grade (TIMIG) requirements established in this regulation.Unit CDRs will take action to promote all other Soldiers on an individual basis.

(2) Automatically remove from the promotion selection by-name list Soldiers in the grade of SPC/CPL who havenot been promoted to SGT. Removal will be effective the first day of the 13th month following the date the Soldierwas placed on the promotion selection by-name list.

(3) Automatically integrate SPC onto the SGT recommended list upon attainment of specified criteria (see para317), unless denied by the promotion authority.

d. A PROM will support the centralized system by ensuring eligible enlisted Soldiers are given an opportunity toreview their military personnel records in the field in preparation for promotion selection boards.

Section IIIPolicy

19. Promotion authoritiesa. Principal officials of Headquarters (HQ), DA or Department of Defense (DOD) organizations are considered

CDRs for promotion authority purposes.b. Company, troop, battery, and separate detachment CDRs (including CDRs of provisional units organized per AR

2205) are authorized to promote Soldiers to the grade of PV2, PFC, and SPC. Active Army CDRs will promoteSoldiers serving on active duty during IADT. The Commander, HRCSt. Louis (AHRCMSL), as the promotionauthority for all individual mobilization augmentee (IMA), Individual Ready Reserve (IRR), and Standby Reserve(Active Status List) Soldiers, may further delegate (for promotion to PFC, SPC and CPL) to any agency or commanddeemed appropriate and within the Soldiers chain of command.

c. Other promotion authorities are listed in chapters 2, 3, 4, 5, 6, and 7.d. Attached personnel may be promoted or recommended for promotion only with the concurrence of the parent

unit. CDRs of Joint Manning Documents may promote without concurrence of the parent unit, individual augmenteeSoldiers who are deployed directly from the training base on temporary change-of-station orders to their organizations,with waiver, as outlined in paragraph 25 i.

e. The Chief of Staff of the Army or his superiors may promote, without regard to TIMIG or TIS, a Soldier who isotherwise qualified, one grade up to the grade of SPC.

f. CDRs of provisional units organized under the provisions of AR 2205 have promotion authority as follows:(1) Company, troop, battery, and separate detachment CDRs of provisional units in the grade of first lieutenant

(1LT) or above are authorized to promote Soldiers who do not require a waiver to the grades of PV2, PFC, and SPC.

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(Authority to promote Soldiers to PV2, PFC, and SPC who require waivers remains with the CDR of the unit to whichthe Soldiers are permanently assigned.)

(2) Battalion and brigade CDRs of provisional units in the grade of lieutenant colonel (LTC) or above havepromotion authority to the grades of SGT and SSG.

110. Nonpromotable statusBecause HRCAlexandria, HRCSt. Louis, and Regional Readiness Commands (RRCs) administer promotions togrades SFC through sergeant major (SGM), CDRs are responsible for notifying HRCAlexandria (AHRCMSPE),HRCSt. Louis (AHRCMSLE) or RRCs when Soldiers in those grades whose names appear on a recommended listare nonpromotable. When a Soldier has been flagged under the provisions of AR 60082, CDRs must forwarddocumentation, to include the initial DA Form 268 (Report to Suspend Favorable Personnel Actions (FLAG)),explaining the reason for the flagging action. When the flagging action is closed, the PROM will forward a copy of thefinal DA Form 268, the date the flag is closed, type of punishment received, date all punishment is completed(including all periods of suspension), and/or date that a memorandum of reprimand was approved for filing. For allother cases, the PROM will provide the Soldiers name and a brief summary of circumstances that caused the Soldiert o b e c o m e n o n p r o m o t a b l e . A l l c o r r e s p o n d e n c e w i l l b e m a i l e d t o C o m m a n d e r , H R C A l e x a n d r i a , A T T N :A H R C M S P E , 2 0 0 S t o v a l l S t r e e t , A l e x a n d r i a , V A 2 2 3 3 2 0 4 4 3 , C o m m a n d e r , H R C S t . L o u i s A T T N :AHRCMSLE, 1 Reserve Way, St. Louis, MO 631325200 or to RRC and will include the Soldiers sequencenumber, promotion military occupational specialty, and the date the Soldier became nonpromotable. Soldiers (SPCthrough master sergeant (MSG)) are nonpromotable to a higher grade when one of the following conditions exist:

a. A Soldier is convicted by court-martial during current enlistment.b. A Soldier is absent without leave (AWOL).

c. A Soldier is in proceedings that may result in an administrative elimination.d. A written recommendation has been sent to the promotion authority to reclassify a Soldier for inefficiency ordisciplinary reasons. If the recommendation is approved, the Soldier will be removed from the promotion list.

e. A Soldier has a reenlistment eligibility code of 9I, 9J, 9K, 9L, 9M, 9P, 9Q, 9R, 9T, 9U, 9V and 9Y (see AR601280).

f. A Soldier is without appropriate security clearance or favorable security investigation for promotion to the gradeand military occupational specialty (MOS). Soldiers will regain promotable status the day they receive the appropriatelevel clearance. Soldiers who lose their required clearance for cause will be removed from the recommended list.

g. A Soldier has failed to qualify for reenlistment or extension of their current enlistment to meet the serviceremaining requirement for promotion to SSG. The promotion authority will remove the names from the recommendedlist. See paragraph 336 for exception to policy rules for service remaining requirement for promotion.

h. A bar to reenlist is pending.i. A Soldier was punished under the Uniform Code of Military Justice (UCMJ), Article 15, including suspended

punishment, except any summarized proceedings imposed according to AR 2710, paragraph 316, are excluded andwill not result in nonpromotable status. The Soldier will be promotable on the day of completion of the period of correctional custody, suspension, restriction, extra duty, and or suspended forfeiture of pay, whichever occurs later. Forthe purposes of determining nonpromotable status, periods of forfeiture of pay will be determined as follows:

(1) Periods of forfeiture are to begin on the date Article 15 punishment is imposed.(2) For Article 15, forfeitures imposed by company grade CDRs, 7 calendar days is the period of forfeiture. For

example, punishment is imposed on 28 March 2005. The Soldier is in a nonpromotable status from 28 March through 3April and regains promotable status on 4 April.

(3) For Article 15, forfeitures of 1 month by field-grade CDRs, 15 calendar days is the period of forfeiture.(4) For Article 15, forfeitures of 2 months imposed by field-grade CDRs, 45 calendar days is the period of

forfeiture. j. A Soldier has incurred suspension of favorable personnel action (FLAG) under the provisions of AR 60082.(1) Failure to initiate DA Form 268 does not affect the Soldiers nonpromotable status if a circumstance exists that

requires imposition of a FLAG.(2) Soldiers are promoted in accordance with paragraph 111.k. When a Soldier is command-referred and enrolled in the Army Substance Abuse Program (ASAP). Self-referred

Soldiers are eligible for promotion while enrolled in ASAP, provided otherwise qualified. A self-referral who is latercommand-referred to ASAP based on evidence not protected by the limited-use policy becomes nonpromotable uponcommand referral to ASAP.

111. Delay of promotion due to suspension of favorable personnel actions for Soldiers on acentralized promotion listWhen a delay of promotion has occurred because of suspension of favorable personnel actions, the following rulesapply once the final DA Form 268 has been prepared. The Soldiers promotion status will be determined as follows:

a. If the FLAG is lifted with the disposition, Case is closed favorably, and he or she would have been promoted

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while the suspension of favorable personnel actions was in effect, provided otherwise qualified, he or she will bepromoted. Effective date and date of rank (DOR) will be the date the Soldier would otherwise have been promoted.

b. If the Soldiers final report is closed with Disciplinary action taken, and he or she would have been promotedwhile the suspension of favorable personnel actions was in effect, provided otherwise qualified, he or she will bepromoted unless action has been initiated to remove the Soldier from the recommended list. Effective date and DORwill be the date following the removal of the suspension of personnel actions.

c. If the Soldiers final report is closed with Other (applies to the Army Weight Control Program, the ArmyPhysical Fitness Test (APFT), and the ASAP), and he or she would have been promoted while suspension of favorablepersonnel actions was in effect, provided otherwise eligible, he or she will be promoted. Effective date and DOR willbe the effective date of the removal of the suspension of favorable personnel action.

d. Effective date and DOR stated on a promotion instrument (orders or DA Form 4187 (Personnel Action)) will bethe same. The effective date reflected on the promotion instrument will be the effective date used on the grade change(GRCH) transaction.

112. Precedence of relative rankAmong enlisted Soldiers of the same grade of rank in active military service (to include retired enlisted Soldiers onactive duty, drill status or FTNGD for ARNG), precedence or relative rank will be determined as follows:

a. According to DOR.b. By length of active Federal service in the Army when DORs are the same (pay entry basic date (PEBD) for

USAR and ARNG)c. By length of total active Federal service when 112 a and b are the same.d. By date of birth when 112 a , b, and c are the same. Older is more senior.

113. Date of rank and effective datea. The DOR for promotion to a higher grade is the date specified in the promotion instrument or, when no date is

specified, is the date of the instrument of promotion.b. The DOR in all other cases will be established as governed by appropriate regulation.c. The DOR in a grade to which reduced for inefficiency or failure to complete a school course is the same as that

previously held in that grade.d. The DOR on reduction for all other reasons is the effective date of reduction (see para 1013).e. The DOR and effective date will be the same, unless otherwise directed by this regulation. If the effective date is

prior to the date of the promotion instrument in the case of Soldiers being promoted to(1) The grades of PV2 through SPC, a DA Form 4187 will be initiated by the Soldiers appropriate CDR and sent to

the next higher promotion authority requesting that the Soldier be promoted with a retroactive date, explaining thespecific reason for the delay in promotion. If the next higher promotion authority approves the request, he or she will

so indicate by DA Form 41871R (Personnel Action Form Addendum) and direct the Soldiers promotion, indicatingthe correct effective date. DA Form 4187 and an approved DA Form 41871R will be filed in the Soldiers militarypersonnel file (MPF).

(2) The grades of SGT and SSG, the promotions section will initiate a DA Form 4187 or memorandum to thepromotion authority, explaining the specific reason for the delay. The DA Form 4187 or memorandum will be signedby the personnel detachment (PD) CDR or officer in charge. Once the promotion authority approves the request, he orshe will so indicate by DA Form 41871R or memorandum to the promotions section. The promotions section willthen publish the promotion order. The promotion order will cite, along with other applicable authority, DA Form41871R or the memorandum. DA Form 4187 or memorandum, approved DA Form 41871R or memorandum, andpromotion instrument will be filed in the MPF.

(3) The grades of SFC through SGM, an annotation will be entered in the DA-controlled sequence roster, explainingthe specific reason for the delay. CDR, HRCAlexandria (AHRCMSPE), CDR, HRCSt. Louis (AHRCMSLE) orCDR, RRC will publish the promotion order or amendment with the correct effective date.

f. For Soldiers promoted to PV2 through SGM entitled to a promotion effective date that exceeds 6 months prior to

the date of the promotion instrument, the following will be entered in the special instructions: Because the effectivedate of the promotion exceeds this instrument by more than 6 months, the Defense Joint Military Pay System willautomatically pay up to 12 months of backpay entitlements. Your next leave and earnings statement will reflect suchpayment. If you are due backpay in excess of 12 months, upon receipt of your leave and earnings statement thatreflects backpay, provide your servicing Finance and Accounting Office (FAO) with a copy of the instrument. Yourservicing FAO will initiate procedures under the provisions of the DOD Financial Management Regulation 7000.14R,volume 7A, table 22, rule number 5, which will result in you receiving any additional back pay to which you areentitled.

g. This paragraph will not be used to promote Soldiers retroactively because of errors discovered during computa-tion, reevaluation, or administrative adjustment.

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h. See National Guard Regulation (NGR) 6141 for DOR on transfers from the inactive National Guard (ING)(applies to ARNG).

i. Soldiers promoted to formerly held enlisted grades, after having been reduced one or more grades under chapter10, will receive an adjusted DOR that gives credit for time previously served in the higher grade to which promoted(applies to ARNG).

j. Soldiers reduced upon completion of leadership or compatibility waivers will receive an adjusted DOR whenpromoted again to their former pay grade (applies to ARNG).

k. Soldiers reduced voluntarily per chapter 10 will not receive an adjusted DOR when promoted again to their

former grade (applies to ARNG).l. DOR for Soldiers restored to higher grade is the DOR before reduction for (applies to ARNG)(1) Successful appeal of reduction.(2) Successful appeal, setting aside administrative nonjudicial actions, mitigation, or suspension of punishment under

the UCMJ or criminal conviction.(3) Entry on active duty for training (ADT), or any combination of inactive duty training (IDT) and ADT (or

FTNGD for service under Title 32 U.S. Code (32 USC), for qualification training.m. DOR for Soldiers voluntarily reduced to enter active service in contingency operations (applies to ARNG) will

be adjusted(1) To include all service in the grade to which reduced and any higher enlisted grade.(2) To include Soldiers who were not promoted to the previously held grade while on active duty, as of the day after

release from active duty plus all previous time served in the same or a higher enlisted pay grade.n. For Soldiers who were former officers who enlist or reenlist in a grade determined per the ARNG Enlistment

Criteria, the DOR they had in prior enlisted service in the same or a higher enlisted grade is adjusted, excluding allofficer service and periods in which they did not have military status. For Soldiers awarded a higher grade than theyheld during prior enlisted service, the DOR is the date of enlistment or reenlistment. Special grades (E5 and E6) forofficers and warrant officer candidates or the time served in these statuses (applies to ARNG) are not used.

o. When circumstances exist that requires the Army to promote off two selection lists (of the same grade)concurrently, the following rule will apply:

(1) For Soldiers promoted off an older list, following promotions off a newer list, the Soldiers effective date will bethe date the actual promotion occurs.

(2) The Soldiers date of rank will be backdated to match the date of rank of those Soldiers promoted on the originalforecasted termination date of the earlier list, as determined by the DCS, G1 (DAPEMPE).

114. Computing time in grade and serviceCompute TIMIG and TIS in accordance with applicable regulations. Basic active service date (BASD) is used todetermine TIS for Active Army Soldiers; PEBD is used for USAR.

115. Security clearance requirementsThe following security clearance requirements are a prerequisite for promotion:

a. Promotion to MSG and SGM requires an interim secret clearance or higher.b. Promotion to SPC through SFC requires the clearance required by the promotion MOS or an interim clearance at

the same level.c. See NGR 600200, paragraph 22 j, for further information on security requirements for conditional award of

MOS and conditional promotions for ARNG.

116. Erroneous promotions and de facto statusa. Instruments announcing erroneous promotions will be revoked. When a Soldier has been erroneously promoted

and has received pay at the higher grade, a determination of de facto status may be made only to allow the Soldier tokeep any pay and allowances received at the higher grade.

b. De facto status may be granted by the promotion authority or higher CDR after legal review by the servicingStaff Judge Advocates office. A U.S. property and fiscal officer is the final approval authority for USAR and ARNGpersonnel. In determining whether a Soldier is entitled to de facto status, a factual evaluation must be made todetermine whether

(1) A DA Form 4187 or promotion order has been issued.(2) The Soldier occupied the higher grade in good faith.(3) The Soldier actually discharged the functions of the higher grade.(4) There is no absolute statutory bar to his or her receipt of the pay at the higher grade.c . D e f a c t o s t a t u s f o r S o l d i e r s e r r o n e o u s l y p r o m o t e d t o S F C , M S G , a n d S G M w i l l b e d e t e r m i n e d b y

HRCAlexandria (AHRCMSPE), HRCSt. Louis (AHRCMSLE), or the RRC. Promotions revoked because of voluntary actions such as a retirement and declination will not result in de facto status. All requests for de facto status

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on a Soldier erroneously promoted to the grades of SFC, MSG, and SGM must be reviewed by the Soldiers servicingStaff Judge Advocates office prior to being submitted to CDR, HRCAlexandria (AHRCMSPE), CDR, HRCSt.Louis (AHRCMSLE), or CDR, RRC for decision.

117. Studentsa. Soldiers being trained in Army training centers and service schools may be promoted under the normal criteria of

this regulation.b. Soldiers assigned temporary duty (TDY) pending further orders, or TDY en route to a new duty station who are

being trained or retrained, may be considered for promotion by their school or detachment CDR. This will be after areasonable period of evaluation (minimum of 30 days).

c. The Soldiers record of performance before and during the course must clearly show that he or she has thepotential to perform at the next higher grade.

d. Criteria for qualification and selection in career progression military occupational skill (CPMOS) apply. However,Soldiers will be evaluated and may be selected for promotion in the primary occupational specialty (PMOS) heldbefore training or retraining. This also applies to prior-service accessions.

e. The Commandant, U.S. Military Academy Preparatory School (USMAPS) may promote private E1 (PV1) andPV2 to PFC on the first day of formal training in the USMAPS.

118. Missing, detained, or captured Soldiersa. Enlisted Soldiers eligible for promotion will not be deprived of promotion consideration while missing, captured,

or detained. These Soldiers will be promoted by HRCAlexandria, HRCSt. Louis, RRC/Army Reserve Command(ARCOM)/USAR general officer command (GOCOM), or ARNG.

b. Enlisted Soldiers who are missing in action, seized (especially during war), detained in a foreign country againsttheir will, captured, surrounded, or unable to escape because of hostile fire (Missing Persons Act) are eligible forconsideration and promotion.

c. Field promotion authorities may only promote qualified Soldiers prior to the date they are dropped from the rollsof their unit.

119. Promotion of terminally ill Soldiersa. Soldiers on a current recommended list to SGT/SSG and Soldiers eligible for promotion up to SPC (recom-

mended by their local CDR) will be promoted to the recommended grade by the local medical facility CDR.b. Soldiers in grade SSG, SFC, or MSG who have been selected for promotion by a DA promotion selection board

will be promoted by HRCAlexandria, HRCSt. Louis, or an RRC/ARCOM/USAR GOCOM. Promotion authority willissue orders for ARNG Soldiers.

c. The following conditions must be met:(1) Hospitalization is caused by disease or injury received in the line of duty.(2) Terminal illness is verified by the medical facility CDR. Estimated life expectancy must be 12 months or less.d . T h e m e d i c a l f a c i l i t y C D R w i l l s e n d t h e f o l l o w i n g i n f o r m a t i o n t o C D R , H R C A l e x a n d r i a , A T T N :

AHRCMSPE, Alexandria, VA 223320443; CDR, HRCSt. Louis (AHRCMSLE), 1 Reserve Way, St. Louis, MO631325200; or RRC/ARCOM/USAR GOCOM for Soldiers being promoted to SFC, MSG, and SGM:

(1) Name and social security number (SSN).(2) Date of the list that contains the name of the Soldier hospitalized.(3) Date hospitalized.(4) Life expectancy (estimated to be less than 12 months).(5) Line of duty determination.e. Other provisions of this regulation are waived to permit these promotions.

f. Notification must be made prior to Soldiers death.

120. Promotion of Soldiers pending referral to a military occupational specialty/medical retentionboard, medical evaluation board, or physical evaluation board

a. Soldiers who are pending referral to a MOS/medical retention board (MMRB) under AR 60060 or referral to amedical evaluation board under AR 40400 or physical evaluation board under AR 63540 will not be deniedpromotion (if already promotable) on the basis of medical disqualification if they are otherwise qualified for promotion.

b. Soldiers who have been conditionally promoted to SGM but are unable to complete the Sergeants Major Course(SMC) solely because of a medical condition that results in a finding of unfit by the Physical Disability EvaluationSystem (PDES) will not be subject to administrative reduction if otherwise qualified to retain promotable status.

c. Per the provisions of 10 USC 1372, Soldiers on a promotion list at the time of retirement for disability will beretired for disability at the promotion list grade. Further, the Soldier will be promoted to the designated grade effectivethe day before placement on the retired list.

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d. Per the provisions of 10 USC 1212, Soldiers who are on a promotion list at the time of separation for disabilitywith entitlement to disability severance pay will be paid such compensation at the promotion list grade. Further, theSoldier will be promoted to the designated grade effective the Soldiers separation date.

e. The guidance at paragraph 120 c and d also pertains to Active Army Soldiers who have reached the time-in-service requirements for the next level of automatic promotion (PV2 to SPC).

f. Soldiers determined unfit by the PDES but approved for continuation on active duty under the provisions of AR63540, chapter 6, are otherwise eligible for promotion during the continuation on active duty period.

121. Former temporary disability retired list personnela. SGT and below.(1) Soldiers returning to active/Reserve duty in grade SGT or below will be considered for promotion. Eligibility

will be based on the DOR and service they would have had if they had not been placed on the temporary disabilityretired list (TDRL). Waivers for TIMIG and TIS apply, as granted by chapters 2, 3 and 5.

(2) If the local CDR can establish that the Soldier was on the recommended list before TDRL, and met a cutoff score while on TDRL, he or she will be promoted. The promotion will be accomplished within 30 days from the dateof return to active/Reserve duty.

(3) Effective date and DOR will be the date of current entry on Active/Reserve duty.(4) If the Soldier did not meet or exceed an announced promotion point cutoff score while on TDRL, he or she will

be added to the assigned units recommended list.(5) If the local CDR cannot establish that the Soldier held prior list status, the promotion authority will convene a

selection board to consider the TDRL returnee. It will be held within 60 days of the Soldiers assignment to his or hercommand. (USAR TPU Soldiers will be considered by the next regularly scheduled board.) If the board recommendsthe Soldier for promotion and the promotion authority approves the boards recommendation, he or she will be addedto the units recommended list.

(6) Eligible Soldiers in grades PV1 through PFC meeting the TIMIG and service requirements will be promoted orpromoted as soon as possible. It will be within 30 days after return to active/Reserve duty. Effective date and DOR willbe the date of current entry on Active/Reserve duty.

b. SSG and above.(1) A Soldier will be referred to a Standby Advisory Board (STAB) for consideration if he or she returns to active/

Reserve duty from TDRL and had been in an announced zone of consideration for promotion while on TDRL. TheSoldier will be promoted to the higher grade if selected. The DOR will be the date they should have been promotedhad he or she not been placed on TDRL. Consideration by a STAB will be based on the DOR held in the grade beforeTDRL.

(2) Soldiers returning to Active/Reserve duty from TDRL will be promoted with a DOR with their peers if theywere previously selected for promotion by a DA Centralized Promotion Selection Board and placed on TDRL beforepromotions were made through their sequence numbers.

(3) For Soldiers whose sequence number has passed, their DOR will be that of his or her peers. The effective dateof promotion will be the date of return to Active/Reserve duty.

(4) If the promotion is not declined, Soldiers being promoted to SFC through SGM will incur a 2-year servicerequirement from the effective date of promotion.

(5) Soldiers whose sequence numbers have not been reached will be promoted with their peers.(6) CDRs will advise the CDR, HRCAlexandria (AHRCMSPE), CDR, HRCSt. Louis (AHRCMSLE), or

CDR, RRC/ARCOM/USAR GOCOM of Soldiers who should have been promoted while on TDRL or who meet thecriteria for a STAB.

c. Soldiers returning to Active/Reserve duty. This paragraph applies only to Soldiers who return to Active/Reserveduty on or before the date specified on the orders terminating TDRL status.

122. Posthumous promotionsa. The posthumous promotion will be effected on DD Form 1300 (Report of Casualty) when items 50 and 51 are

completed on the casualty report message issued according to AR 60081. Posthumous promotions will be accom-plished by CDR, HRCAlexandria (AHRCPES), CDR, HRCSt. Louis, or CDR, RRC/ARCOM/USAR GOCOM,who will issue DA Form 3168 (Posthumous Certificate of Promotion) in the name of the Soldier. Both the DD Form1300 and DA Form 3168 will be furnished to the primary next of kin only. The State Adjutant General (AG) MilitaryPersonnel Management Office (MPMO) will execute the Certificate of Promotion for ARNG Soldiers.

b. Eligibility for posthumous promotion is as follows:(1) The Soldier must have been officially recommended for promotion before the date of death. Promotion to the

grades SGT and SSG must have been recommended by a local selection board; for grades SFC, MSG, and SGM, by anHQDA selection board (or appropriate selection board for TPU). An ARNG Soldier must have been officially boardedand placed on the promotion list (regardless of sequence number) and the promotion authority signed the promotion listbefore the date of death. Soldiers in the ING are not eligible for posthumous promotions.

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(2) Soldier was unable to accept promotion because of death that(a) Was not due to misconduct.(b) Did not occur while on unauthorized absence.c. No person is entitled to additional benefits (such as additional pay and allowances) because of a posthumous

promotion.d. Recommendations for posthumous promotions are as follows (all source documents must be dated prior to the

date of death):(1) Initial casualty reports include appropriate information required by AR 60081 indicating that the Soldier had

been recommended for promotion. This also applies to supplemental reports if information is unavailable at the time of preparation of the initial report.(2) For promotions to SFC, MSG, and SGM, the date of the promotion list together with the promotion sequence

number will be shown.(3) For promotions to the grade SGT and SSG, the date the Soldier was approved to be on the recommended list

will be shown.(4) For promotion to the grades of PV2 through SPC, the date the Soldier was recommended for promotion will be

shown. Documents for recommendations include, but are not limited to, the unit enlisted advancement report forSoldiers fully qualified for promotion, the first-line leaders monthly counseling record and CDRs recommendation forSoldiers not fully qualified for promotion.

(5) CDRs may recommend ARNGUS Soldiers for posthumous promotion by memorandum to the State AG militarypersonnel management office (MPMO) within 72 hours of notification of death.

123. Promotion ceremonies and certificatesa. Promotion ceremonies will be held on the effective date of promotion. Early promotion ceremonies may be held

when the effective date of promotion is on a nonduty day.b. The promotion certificate is not the official instrument for promotion. The promotion order will be used as the

source for grade, effective date, and DOR for all record and pay purposes.c. A Soldier who is reduced one or more grades will receive the appropriate certificate when again promoted.d. Promotion certificates for Soldiers promoted to SPC and above will be prepared by the unit or battalion (BN)

human resources (HR) for signature by the SGT/SSG promotion authority. Any higher level CDR may direct thatsignature authority be held at his or her level, but the certificate will still be prepared by the unit or BN HR.

124. Declination of promotiona. A promotion is effective as of the date on the promotion instrument.b. A Soldier may submit a memorandum of declination any time after being recommended for promotion. If the

Soldier has been promoted, the declination memorandum will be sent through command channels to the PROM not

later than 30 days (60 days for TPU) after the effective date of promotion.c. Those Soldiers not promoted effective the date of the order or with a future effective date will send the letter of declination no later than 30 days (60 days for TPU) after receipt of the promotion instrument or documented officialoral notice.

d. In the case of Soldiers on a HQDA promotion list, the PROM will send the Soldiers declination memorandum toC D R , H R C A l e x a n d r i a , A T T N : A H R C M S P E , A l e x a n d r i a , V A 2 2 3 3 2 0 4 4 3 ; C D R , H R C S t . L o u i s(AHRCMSLE), 1 Reserve Way, St. Louis, MO 631325200; or CDR, RRC/ARCOM/USAR GOCOM no later than10 duty days after receipt. For Soldiers on a semicentralized promotion list, the promotion authority will forward thedocumentation to the PROM.

e. Soldiers selected for promotion by a HQDA selection board in a recommended military occupational specialty(RMOS) other than his or her PMOS (mandatory reclassification) may decline reclassification. However, declination of reclassification will terminate recommended list status and will be cause for revocation of the promotion instrument.Acceptance of promotion will be considered as acceptance of the RMOS as his or her PMOS.

f. Once the declination of promotion is received by the promotion authority, the declination is irrevocable. Theeffective date will be the date the Soldier signed the declination of promotion.

g. Soldiers who decline promotion or request removal from the list will be removed from the recommended list theyare on and will not be eligible for reinstatement.

h. Soldiers on a HQDA list who decline promotion will be considered by the next appropriate selection board, if otherwise qualified. Soldiers on a semicentralized recommended list may be recommended for promotion at any timeafter the last day of the month in which the Soldier signed the declination of promotion.

i. Refer to paragraphs 531 and 549 for TPU Soldiers.

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personnel action, however, does not invalidate referral of the action to the STAB or subsequent actions relating to therecommendation of removal. Refer to chapter 5 for TPU Soldiers.

129. Pay inquiriesFor pay inquiries concerning promotion issues, current FAO procedures will be followed.

130. Active duty for operational support in excess of 12 monthsa. Soldiers who enter on active duty for operational support (ADOS) from USAR TPU units will be considered for

promotion under the provisions of Chapter 5 of this regulation. This also applies to Soldiers who were voluntarilyreassigned to the IRR for purposes of entering on ADOS. HRCSt. Louis is the orders-issuing authority for TPUSoldiers on ADOS until they are returned to USAR command and control automated systems. The CRD, HRC(AHRCMSL), is the appointment authority for all TPU Command Sergeants Major.

b. Soldiers who enter on ADOS from the IRR (except those mentioned in paragraph 130 a ) and IMA Soldiers willbe considered for promotion under the provisions of Chapter 6 of this regulation. CDR, HRC (AHRCMSL), is thepromotion/appointment and orders-issuing authority for all IRR and IMA Soldiers.

c. Soldiers who enter on ADOS from the ARNG will be considered for promotion under the provisions of Chapter 7of this regulation. The National Guard Bureau is the promotion and orders-issuing authority for all ARNG Soldiers.

d. When a position vacancy is otherwise required for promotion, RC Soldiers on ADOS must be selected forpromotion against a valid position vacancy in the promotable grade prior to promotion. This action, however, will notencumber the valid position vacancy. A promotable RC Soldier who is not on ADOS may be promoted to fill the validvacancy. The intent is that promotable RC Soldiers on ADOS will be promoted at the point in time they otherwisewould have been promoted had the Soldier not been on ADOS.

e. Upon completion of the ADOS tour, RC Soldiers who were promoted while on ADOS will have 12 months to beassigned, either voluntarily or involuntarily, to an appropriate position in their grade and in accordance with establishedregulatory guidance. If not assigned to such a position within 12 months, these Soldiers are subject to either voluntaryadministrative reduction in order to fill vacant positions in the lower grade or transfer in the promoted grade to the IRRor inactive National Guard. Soldiers who are voluntarily reduced under the circumstances described in this provisionwill not be authorized grade restoration under the provisions of chapter 10.

f. This policy is not to be used as a vehicle to facilitate promotions when valid authorizations are not available. Assuch, Soldiers on ADOS orders will only be promoted against documented requirements. Soldiers may not be promotedagainst any temporary positions created in a unit, to include Joint Forces Headquarters, or against Regular Armyrequirements.

g. USAR and ARNG Soldiers will retain an existing promotable status upon entry on ADOS so long as they remainunder the same promotion system from which they were selected for promotion. For example, an IRR Soldier who isselected for promotion under the IRR promotion system and then transfers to a TPU position prior to entering onADOS, will have the promotable status removed upon entering on ADOS because the Soldier will be under a differentpromotion system.

h. Soldiers serving on ADOS will remain on the promotion list of the promotion authority who recommended them,unless promoted or until the list expires, at which time they will be administratively removed.

Chapter 2Decentralized Promotions

Section ITask: Managing Decentralized Promotions

21. OverviewThis chapter governs the decentralized promotion system for promotions to SPC and below (refer to chapter 6 for IRR,IMA, and standby Reserve (active status list) Soldiers).

22. Generala. Soldiers must be in a promotable status on the effective date of promotion.b. The promotion authority or a higher headquarters may determine a Soldiers eligibility to be promoted with a

retroactive DOR when the Soldiers promotion was delayed due to administrative error. Percentage limitations outlinedin this chapter apply retroactively.

c. CDRs may promote Soldiers with a waiver provided they have promotion capability within the percentage waiverrestriction as outlined in paragraph 25.

d. BASD will be used to determine TIS. Date of entry on IET will be used for USAR. For ARNGUS, use BASD or

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f. Soldiers flagged or barred from reenlistment at the required time for automatic promotion but later recommendedrequire a DA Form 4187 and a GRCH transaction to be promoted.

g. Soldiers promoted prior to or after the automatic promotion date require a DA Form 4187 and submission of aGRCH transaction to be promoted.

(1) DA Form 4187 is prepared prior to the Soldiers eligibility date to ensure entitlements are received on time.(2) Effective date and DOR are the same unless stated otherwise in this regulation. For Soldiers promoted late,

procedures in paragraph 113 of this regulation will be used.(3) A human resource specialist or the unit CDR signs each DA Form 4187 executing promotions to PV2, PFC, and

SPC.h. Specific exceptions to the eligibility criteria are as follows:(1) Promotions authorized by enlistment contract under the provisions of AR 601210 of the Army Civilian

Acquired Skill and Stripes for Education Programs and comparable ARNG programs in the ECM for IET Soldiers.(2) Soldiers holding or training for PMOS in career management field (CMF) 18 or ranger school graduates with at

least 12 months TIS may be promoted to SPC without regard to TIS and TIMIG waiver ceilings provided otherwisequalified.

(3) Training promotions may be made as follows:(a) For Soldiers in MOS 19D and 19K IET, CDRs may promote up to 10 percent of each 19D and 19K class upon

completion of basic combat training (BCT) portion of one station unit training to PV2 and an equal number to PFCupon graduation from the MOS producing course.

(b) For Soldiers in IET for MOSs not having a fast track program, CDRs may advance up to 3 percent of the PV1population of each BCT/one station unit training company to PV2 without regard to the TIS requirement.

(c) For Soldiers in advanced individual training (AIT), CDRs may advance up to 3 percent of the PV1 population of each AIT company to the grade of PV2 without regard to time in service requirements.

(4) Waivers for TIS and TIMIG:(a) Promotion to PV2 may be waived at 4 months TIS.(b) Promotions to PFC may be waived at 6 months TIS and 2 months TIMIG(c) Promotions to SPC may be waived at 18 months TIS and 3 months TIMIG.i. Disposition of DA Form 4187.(1) Each DA Form 4187 will be annotated by name on unit transmittal memorandum (UTM) and forwarded to the

PROM by UTM with the unit advancement report.(2) A copy in the BN HR files will be filed along with a copy of the unit advancement report.(3) A copy will be filed in the local file and/or in the Soldiers MPF and, as applicable, with the State AG.(4) Upon promotion to SGT, all copies of DA Form 4187 pertaining to promotion to the Soldier will be returned

and a copy of the promotion order will be forwarded to the official military personnel file (OMPF).

24. StepsThe steps for promoting enlisted Soldiers to PV2, PFC, and SPC are shown in table 21.

Table 21Promoting enlisted Soldiers to PV2, PFC, and SPC

Step Work center Required action

1 BN HR Receive enlisted advancement report from personnel automation section (PAS) or prints. Notediscrepancies. Annotate report.

2 BN HR Screen unit advancement report for additions, deletions, grade discrepancies or blank data. Co-ordinate with PROM to obtain missing data. Annotate report.

3 ENRC Upon request, provide information on DOR to BN HR and submit DOR transaction.

4 ENRC Upon request, provide information on BASD (PEBD for USAR) to BN HR. Provide FAO DAForm 1506 (Statement of Service for Computation of Length of Service for Pay Purposes). FAOsubmits BASD transactions.

5 BN HR Compute waiver allocations in accordance with this regulation.

6 BN HR Forward the unit advancement report to the unit CDR.

7 UNIT/BN CDR Receive reports from BN HR.

8 UNIT/BN CDR Select eligible Soldiers by annotating the report YES for select or NO for denial of promotion.Prepare DA Form 4187 for those denied promotion on automatic promotion date, promoted withwaiver, or promoted after the automatic promotion date.

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Table 21Promoting enlisted Soldiers to PV2, PFC, and SPCContinued


9 BN HR Receive report back from the CDR with selection denials for promotion to PV2, PFC, and SPC.

10 BN HR Prepares each DA Form 4187 in accordance with this regulation, for BN HR signature. PrepareSPC certificates for the battalion CDRs signature.

11 BN HR Signs each DA Form 4187.

12 BN HR Input appropriate automated system transactions for Soldiers denied automatic promotion notlater than the 20th of the month. Monitor all transactions.

13 BN HR Sends promotion certificates to the battalion CDR for signature.

14 UNIT Receives DA Form 4187 and promotion certificates.

15 UNIT Conducts promotion ceremony.

16 BN HR Forward one copy of DA Form 4187 and the Enlisted Advancement Report to the ENRC byUTM.

17 BN HR File copy of the report and each DA Form 4187 in BN HR functional promotion files.

18 ENRC Post enlisted records brief (ERB) and file DA Form 4187.

Section III

Task: Computing Waiver Allocations25. Rules (specialist and below)

a. Waiver limitations established in this section apply to the Active Army only. There are no waiver limitations indetermining waiver allocations for the USAR or ARNGUS.

b. Calculations for PV2 and PFC are based on assigned strength and for SPC are based on the authorized currentstrength document. Add and subtract arrivals or departures, correct any grade discrepancies and obtain blank/missingdata prior to doing computations. Criteria used for calculation of computations will be as of the date the EnlistedAdvancement Report is printed in the month preceding the promotion month. Waivers will be used only on the firstday of the promotion month.

c. When computing SPC waiver allocations, use CPL and SPC authorized strength only. Replacement units andtransition units will not use Soldiers transitioning between units or out of the Army when computing waivers.

d. Battalion HR calculates waiver allocations by company for PV2 and PFC.e. SPC will be consolidated and calculated at battalion level.(1) Battalion CDR will realign total allocations within battalion as he or she sees fit (promotion to SPC only).(2) The battalion CDR must sign the Enlisted Advancement Report as the reviewing authority for Soldiers who are

recommended for promotion to SPC with waiver(s).(3) Companies/detachments and separate companies/detachments who are supported by a battalion will participate in

the battalion rollup. Separate companies that act as a parent unit and do not report to a battalion-level unit will computetheir waiver allocations separately.

(4) Battalion rollups and separate companies may promote to the SPC waiver percentage established and announcedby HQDA.

(5) CDRs of SPC waiver computing battalions/separate companies/detachments with fewer than 10 current SPC/ CPL authorizations (positions) and no Soldier serving in the waiver zone (less than 24 months TIS) may promote oneSoldier to SPC with waiver. These units are not authorized a SPC waiver promotion if the unit has an SPC/CPLserving in the waiver zone.

f. Total number of assigned PV2 with less than 6 months TIS cannot exceed 20 percent of the total PV2 population.

g. Total number of assigned PFCs with less than 12 months TIS cannot exceed 20 percent of the total PFCpopulation.h. Total number of assigned SPCs and CPLs with less than 24 months TIS cannot exceed the SPCs waiver

percentage established by HQDA. The SPCs waiver percentage will be published in the monthly cutoff scores andenlisted promotion issues memorandum.

i. JMD CDRs may promote, with waiver, individual augmentees assigned directly from the training base, consistentwith the time in grade (TIG) and TIS requirements, as outlined in para 23 h(4), as follows:

(1) The total number of assigned PV2s (from the training base) with less than 6 months TIS is limited to 20 percentof that population.

(2) The total number of assigned PFCs (from the training base) with less than 12 months TIS limited to 20 percentof that population.

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(3) The total number of assigned SPCs (from the training base) with less than 24 months TIS is limited to 20percent of that population.

(4) In instances where insufficient Soldiers are available to mathematically support the promotion waiver limitsestablished in this paragraph, a maximum of one Soldier may be promoted at any given time, with waiver, to PV2,PFC, and SPC.

j. When computing waivers exclude the following:(1) CMF 18 Soldiers, Ranger School graduates, ACASP, and Stripes for Education Program when determining the

number of waiver allocations to SPC. These Soldiers are not included in calculating waivers during the month of

promotion or any subsequent month.(2) Assigned reserve Soldiers who are not counted in the Armys end strength.

26. Steps (Active Army only)The steps for computing waiver allocations (SPC or CPL and below) are listed in table 22.

Table 22Computing waiver allocations

Step Work center Required action PV2 PFC SPC/CPL

1 BN HR Total number of Soldiers assigned for PV2/PFC and author-ized strength for SPC.

2 Multiply step 1 by total allowable with waivers or as an-nounced by HQDA

X.20 X.20 X. HQDA percent-age

3 Total allowable with waiver. Use whole numbers only. Dropfractions, do not round up.

4 Number of Soldiers already assigned with less than the re-quired TIS minus exceptions in paragraph 25 h .

5 Subtract row 4 from row 3 for total waivers authorized.

6 Follow steps 3 through 11 of table 21 for continuing proc-ess.

Section IVTask: Correcting Erroneous Promotions (specialist and below)

27. Rulesa. The CDR who issued the DA Form 4187 (or the current CDR) may revoke an erroneous promotion and make a

determination of de facto status (see paragraph 116).b. A Soldier promoted in error who became eligible for promotion before the determination of error was discovered

will retain the promotion. DA Form 4187 will be initiated to adjust DOR.

28. StepsThe steps for correcting erroneous promotions (SPC and below) are listed in table 23.

Table 23Correcting erroneous promotions (SPC and below)


1 UNIT/BN CDR CDR determines that Soldier was erroneously promoted.

2 UNIT/BN CDR Determine whether Soldier had de facto status.

3 UNIT/BN CDR Request BN HR prepare DA Form 4187 or proper notification as applicable to either revoke pro-motion and grant de facto status or adjust DOR.

4 BN HR Prepare DA Form 4187 for signature.

5 BN HR Sign DA Form 4187 revoking promotion and granting de facto status or adjusting DOR if appli-cable.

6 BN HR Submit GRCH transaction. Monitor automated system transactions.

7 BN HR Update BN HR file.

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Table 23Correcting erroneous promotions (SPC and below)Continued


8 BN HR Forward DA Form 4187 to the Enlisted Records Workcenter and Finance by UTM.

9 PROM Receive DA Form 4187 from BN HR.

10 ENRC File DA Form 4187.

Chapter 3Semicentralized Promotions (Sergeant and Staff Sergeant)

Section IManaging Semicentralized Promotions

31. Promotion systema. This chapter governs the SGT and SSG promotion system for Active Army and USAR AGR Soldiers.b. Field-grade CDRs in units authorized a CDR in the grade of LTC or higher have promotion authority to the

grades of SGT and SSG; however, the PROM maintains the recommended list and issues the orders. An RRC, ArmyCommand (ACOM), Army Service Component Command (ASCC), or Direct Reporting Unit (DRU) will issuepromotion orders for USAR Soldiers.

c. Promotion to SGT and SSG are executed in a semicentralized manner.

(1) Field operations will handle board appearance, promotion point calculation, promotion list maintenance, and thefinal execution of the promotions occur in the field in a decentralized manner.

(2) HQDA operations will handle promotion cutoff scores and the monthly SGT/SSG promotion selection by-namelist, which are determined and announced monthly.

d. HQDA and HRCSt. Louis will determine the needs of the Army by grade and MOS.e. A Soldiers total points are forwarded through the appropriate database, as determined by HRCAlexandria and

HRCSt. Louis, to the automated system. These points are consolidated into an Armywide listing of eligible Soldiersby MOS maintained in the automated system. A determination is then made for each MOS as to what promotion pointcutoff score would promote the desired number of Soldiers to meet the needs of the Army in a specific month. Thesedecisions are based primarily upon budget constraints and individual MOS requirements.

f. The importance of accuracy and timeliness in submission of data to the database cannot be overemphasized. Onlyvisible scores will be considered.

g. By using the standard promotion scoring forms, with predetermined promotion point factors, Soldiers in paygrades SPC/CPL and SGT generally can measure how well they qualify for promotion. They can set precise goals witha self-improvement training program to increase their potential for promotion.

h. The semicentralized promotion system depends on the sequential execution of the key events listed in thischapter. Untimely action in the field leads to inaccurate promotion decisions.

i. If the promotion authority is a general officer he or she may delegate, in writing, his or her promotion authority tothe deputy CDR or the senior personnel manager. The person to whom the promotion authority is delegated must be afield grade officer, filling an LTC or higher coded position.

32. Key events and work schedulingThe events listed below make up a complete semicentralized promotion cycle.

a. Key events.(1) Board month minus one.(a) A BN HR specialist will prepare the unit enlisted promotion report and forward it to the unit CDR to select

Soldiers for board appearance to SGT/SSG; it will then be returned to the BN HR specialist. HRCSt. Louis(AHRCAR) will send an eligibility/ineligibility listing for USAR Soldiers on or about the first of the month.

(b) A BN HR specialist will prepare promotion worksheets on Soldiers selected for board appearance. Recom-mended Soldiers are required to be present during the preparation of the promotion point worksheet.

(2) Board month.(a) Battalion personnel will conduct the board, complete the promotion worksheet, obtain approval in Section D,

and forward the results to the promotion work center. A BN HR specialist will review the promotion point worksheetsand board proceedings.

(b) PROM will input Soldiers promotion points to the automated system.(3) Board month, plus one.(a) The PROM will print the monthly SGT/SSG promotion selection by-name list, identify Soldiers to be promoted,

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requirements and who are recommended for promotion are eligible for promotion in PMOS 11B provided otherwisequalified.

(4) Soldiers (SGT) holding PMOS in CMF 18 and recommended for promotion may be boarded and promoted toSSG without regard to TIG and TIS restriction provided they are otherwise qualified.

b. Rangers on a promotion to SGT recommended list. Provided otherwise qualified, Rangers will be promoted onthe first day of the second month following graduation date or board appearance, whichever is later. The PROM willenter 799 points in the system.

c. Special mission units. Special mission unit CDRs designated in writing by the Special Management Division,

HRCAlexandria, are authorized to promote to the rank of staff sergeant, Soldiers assigned to their command whosuccessfully graduate from an internal training course and have been recommended by a promotion board, providedotherwise qualified in accordance with this regulation. Soldiers who were recommended by a promotion board prior tocompletion of the course will be promot