april 26-27, 2019 sponsorship - custom.cvent.com · 3 2019 aawc wound infection summit - atlanta,...

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The Association for the Advancement of Wound Care

APRIL 26-27, 2019

S P O N S O R S H I P

P R O S P E C T U S

The approach to this program is uniquely designed to educate and to encourage discussion among the par ticipants and faculty.

Explore the issues associated with bacterial burden in chronic wounds: What constitutes infection? At what point do bacteria inhibit wound healing? What is the role of biofilms?

Discover the state-of-the-ar t in the biomarkers, diagnostics and imaging: Where are we?

Collaborate with professionals who face the problem of chronic wound bioburden head on: nurses, physical therapists, podiatrists and medical specialists, risk managers and adminis-trators dealing with infection control in their institutions

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WELCOME You are cordially invited to participate in the Association for the Advancement of Wound Care’s (AAWC), inaugural Wound Infection Summit. The summit, hosted by Piedmont Healthcare Wound Care and Hyberbaric Medicine Services in Atlan-ta, GA, will concentrate on the problem of bacteria in chronic wounds. The meet-ing format is uniquely designed to encourage discussion among the participants and faculty as they explore the complex issues associated with infection in chronic wounds. Didactic and interactive sessions will critically analyze the latest evidence on guidelines, biofi lms, biomarkers, antimicrobial dressings, diagnostics, imaging, and antibiotic stewardship. We look forward to your attendance and support.

The 2019 AAWC Wound Infection Summit, Atlanta promises to deliver a superior educational experience with expanded opportunities for supporters to showcase products and services to Wound Care Specialists from across the U.S. We look forward to seeing you in Atlanta. Thanks!

On Behalf of the 2019 AAWC WIS Steering CommitteeTomas Serena, MD, FACSAAWC President, Serena Group Inc.

Karen Bauer, NP-C, CWS, CHRNAAWC Board of Directors, University of Toledo Medical Center

Gregory Bohn, MD, UHM/ABPM, MAPWCA, FACHMAAWC Past President, Saint Joseph Health System

Kara Couch, MS, CRNP, CWSAAWC Secretary, George Washington University Hospital, Medical Faculty Associates Wound Healing and Limb Preservation Center

Jennifer Hurlow, MSN, GNP-BC, CWCNWound Practitioner LLC, Wound Care Consultant in the Post-Acute Care Setting

Tim Paine, PTAAWC Treasurer, Department of Rehabilitation, Litchfi eld Hills Orthopedic Associates

Tomas Serena, MD, FACSAAWC President

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2019 AAWC WOUND INFECTION SUMMIT - ATLANTA, GA HIGHLIGHTS

Summit Dates & Meeting Headquarters April 26-27, 2019Piedmont Atlanta Hospital1968 Peachtree Road NWAtlanta, GA 30309

Overnight HotelResidence Inn by Marriott2960 Piedmont Road NEAtlanta, GA 30305P: 404-239-0677

Reservations: A limited block of rooms are available at the group rate of $118 per night while rooms last. This rate is subject to applicable state and local taxes. Rooms are on a fi rst come fi rst served basis and prices are subject to change. The room reservation link will be provided upon confi rmation of exhibit/sponsorship payment. To secure the group rate by the deadline, visit the AAWC Wound Infection Summit Atlanta website.

Who Attends the Wound Infection Summit Atlanta? AAWC Regional Summits attract physicians, podiatrists, nurses, and physical therapists from around the world. Attendance at the 2019 Wound Infection Summit, Atlanta is expected to exceed 150.

Why Should You Attend? • Showcase and educate attend-

ees on your products and ser-vices

• Generate sales and obtain qual-ifi ed leads

• Engage in in-depth conversa-tions with leads and prospective clients through dedicated infor-mation and presentation times

• Gain insights to wound infection management and the challeng-es and opportunities facing practitioners in this area

Here’s a snippet of feedback from exhibitors at the 2019 AAWC Pressure Ulcer Summit! “Our experience with the quality of attendee has been excellent, we can’t wait for the next AAWC Summit!”

Contact InformationDelphine Tanner, CMP Exhibitor & Sponsorship [email protected]

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CORPORATE OPPORTUNITIESExhibitor and sponsor registration available online. Click here for more information.

Exhibit Space is limited. First come, fi rst served basis.

NOTE: The Exhibit Hall will be held in open, public space at the Hospital. Exhibitors are encouraged to plan for only table-top exhibits. Access to electrical outlets, space for full-size displays and other large-scale exhibits cannot be guaranteed.

Table top exhibits Include: • 1-4ft table with one (1) chair • One (1) company representative registration. Up to 2 additional badges can be pur-

chased for $200 each. • Inclusion on the conference website with company logo and weblink

2019 AAWC Wound Infection Summit Atlanta Exhibitor & Sponsor RegistrationExhibitor and sponsor registration is now online. Click here to register.Questions? | Phone: 859-514-9158 | Email: [email protected]

Exhibit HoursExhibitor Move InFriday, April 26, 2019 2:00 p.m. – 4:00 p.m.

Exhibit HoursFriday, April 26, 2019 4:15 p.m. – 7:00 p.m.Saturday, April 27, 2019 8:00 a.m. - 3:00 p.m.

Exhibitor Tear DownSaturday, April 27, 2019 3:00 p.m. – 5:00 p.m.

*Times are subject to change

Fees & DeadlinesStandard Fees: $1,300*Exhibit space must be paid in full to guarantee space, no exceptions. No partial payments accepted. A deposit of 50% of the total exhibit fee must accompany the online registration for it to be considered valid. Total balance is due no later than (March 29, 2019)

Exhibit Application & Deposit Due Upon Registration

Exhibit Final Payment Due: (March 29, 2019)

Exhibit Representative Registered: (April 12, 2019)

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Sponsorship Packages

CORPORATE SPONSORSHIP LEVELSThe Platinum and Silver levels are exclusive and are available on a fi rst come, fi rst served basis.

PLATINUM LEVEL: $20,000Set your company above the rest. WIS PLATINUM Sponsorship provides:

• Premier double-sized exhibit location• Showcase your products in one of the NEW 30 minute break-out sessions• A 30-minute speaking engagement during the Saturday lunch session including

promotional signage• Full-spread company ad in the on-site program• Recognition in pre-conference marketing materials including eblasts and social

media platforms• Five complimentary conference registrations• Branded e-invitation to registered attendees• Registration drop: provide a product or chotsky for attendees to receive at

check-in• Company logo on conference web page• Opportunity to host an attendee drawing (prize to be provided by sponsor)


SILVER LEVEL: $10,000• Sponsorship of: Opening Night reception (food and beverage included)• 5-minute speaking engagement during the sponsored event• One (1) complimentary exhibit space• One (1) complimentary registration• One (1) half page ad in onsite fi nal program (AAWC has fi nal approval)• A sponsor-branded e-invitation sent to attendees (deadlines apply)• Sponsored event with onsite signage• Company logo with link and description on conference sponsors webpage• Recognition in all pre-conference marketing materials- including multiple

e-blasts and social media platforms• Registration drop (supplied by sponsor - deadlines apply)• Opportunity to host a drawing for giveaways (supplied by sponsor)

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Sponsorship À La Carte


NON-EXCLUSIVE Multiple supporter per opportunities

NEW! BREAKOUT PRESENTATION: $2,500 (2 available per break)Unique setting, unique opportunity

Friday: ONE OF TWO SOLDSaturday: ONE OF FOUR SOLD

Featured 30-minute breaks to showcase your product(s) through presentations, demonstrations or group discussions. (AAWC has fi nal approval of speaker)

Sponsorship includes:• Private room to fi t up to 30 participants• Basic audio-visual support (projector and

screen; sponsor to provide own laptop, if required)

• Food & beverage to be served in designat-ed area

• One (1) complimentary registration• A sponsor-branded e-invitation sent to at-

tendees (deadlines apply)• Sponsored event with onsite signage• Company logo with link and description on

conference sponsors webpage• Recognition in all pre-conference market-

ing materials- including multiple e-blasts and social media platforms

HOTEL DOOR DROP: $1,500 Per ItemThis cost-effi cient opportunity reaches AAWC Wound Infection Summit Atlanta attendees in a targeted way. The company is responsible for printing and shipment of the item. Door drop item must be placed in a gift bag. (Item must be approved by AAWC - deadlines apply)

ON-SITE PROGRAM ADVERTISING: Attract attendees to your exhibit location and enhance your marketing eff orts by advertising in the on-site program. The program will be distributed to all attendees. Your advertisement will continue to promote your company at this premier event and long after.

• Full Page Interior - $1,000• Half Page Interior - $500• Other Ad Sizes – contact AAWC

EXCLUSIVELY SPONSOR AN EVENTOne supporter per opportunity, fi rst come, fi rst served

FACULTY DINNER: $6,000Show your support for the AAWC Wound Infection Summit by supporting the Faculty in hosting a private dinner off site. 5-minute introduction and the opportunity to address the attendees. TBD seats at dinner (food and beverage not included in sponsorship pricing)

PROGRAMMING & PROMOTIONAL AAWC off ers several additional sponsorship opportunities designed to maximize your investment

EXCLUSIVE One supporter per opportunity, fi rst come, fi rst served

LANYARDS: $2,000Let attendees do your advertising for you. Print your unbranded logo on every conference lanyard. Lanyards are the most popular method of wearing a conference badge and provide an eff ective means of company awareness. Single-color logo only

NEW! SMILE, STEP, REPEAT: $1,500Attendees of the AAWC Wound Infection Summit Atlanta are all celebrities! As they check-in, attendees will have their picture taken in front of your company logo, step away, then repeat with the next guest. This is a great way to extend your reach since these photos will be shared on social media.

HOTEL KEY CARD: $3,000Generate brand awareness. Attendees will see your company name every time they use their hotel key card.

NEW! COFFEE CUP SLEEVES: $1,500Hot and in demand! Coff ee cup sleeves are a sure way to catch the eye of every attendee.Customizable artwork is displayed on these and used throughout the entire meeting

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PLACEMENTThe assignment of presentation space will be on a fi rst come, fi rst served basis upon receipt of registration and deposit. Presentation space may be subject to change.

PAYMENT SCHEDULEPresentation Sponsorships must be paid in full to guarantee space, no exceptions. No partial payments accepted. A deposit of 50% of the total fee must accompany the online registration for it to be considered valid. Total balance is due no later than March 29.

EXHIBITOR STAFF REGISTRATIONExhibit registration includes a maximum of one (1) representative per exhibit space. Exhibitors will be given a code for their registration and must register on the attendee website by April 12. Badges may be picked-up on-site.

Exhibit badges are not to be given or lent to any individual except the exhibit representative to whom the badge has been issued. Exhibitors may attend scientific sessions as long as they do not engage in sales while in the session rooms.Up to 2 additional badges are available for purchase for $200 per representative. Click here to register.

CORPORATE ATTENDEESCompanies may register up to 2 representatives at the rate of $250 per representative, which allows full access to the meeting. Click here to register.

SPONSOR CONDUCTFalse certification of individuals as company’s representatives, misuse of exhibitors badges or any other method assisting unauthorized persons access to the exhibit floor will be just cause for expelling the violator from the exhibition or barring him/her from further entrance to the exhibit floor or removing him/her exhibit from the exhibit floor without obligation on the part of Show Management for refund of fees.

Exhibitor personnel are expected to remain in their designated space and not view other sponsored presentations except by invitation of other

EXHIBITOR SPONSORSHIP FEES & SPECIFICATIONS

exhibitors. Interviews, demonstrations and the distribution of literature must be conducted within the designated area assigned to the Exhibitor.

Canvassing or distributing of advertising materials beyond the perimeters of the Exhibitor’s own designated area will not be allowed. Additionally, Exhibitors are prohibited from posting signs relating to presentation or any company activity outside the perimeters of the Exhibitor’s own exhibit.

Exhibitors may not place signage regarding any company related event outside their designated space at any time.

Exhibitors may not assign or apportion to others the whole or any part of the space allocated and may not display goods or services other than those manufactured or regularly distributed by the applicant(s).

COMPETING EVENTS/MARKETINGIt is strictly against the rules of our exhibit hall to distribute anything which markets or competes in any manner with the scheduled activities of this meeting. This includes any event or function not sanctioned by the AAWC held at adjacent properties between April 26-27, 2019. Violations may result in ineligibility for future meetings.

CANCELLATION POLICY

Notification of cancellation or reduction of space must be in writing to Show Management. If this agreement is canceled by the Exhibitor for any reason or by Show Management because of the Exhibitor’s default or violation of this agreement, monies paid to the AAWC by the Exhibitor shall be retained as follows:

> 50% of the sponsorship/presentation fee if application is canceled on or prior to March 29

> NO REFUND for any cancellations or reductions after March 30


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GENERAL RULES & REGULATIONS

INSTALLATION SCHEDULE Exhibitors will begin set up on April 26, 2019 between 2:00-4:00pm. The exhibit hall will open promptly at 4:15 pm on April 26.

EXHIBITSIdentifi cation badges may be picked up at the registration desk. Up to 2 additional badges are available for $200. Badge exchange between exhibitor representatives is not permitted. AAWC requires that all representatives be registered for the meeting.

EXHIBIT ASSIGNMENTExhibitor table tops are assigned on a fi rst-come fi rst-served basis. Specifi c table top designations will be assigned and agreed upon at time of purchase. Changes can be made at the discretion of Show Management.

CONTRACTED EXHIBIT SPACEFull payment for table top fees must be submitted during registration. The completed registration and full payment for exhibit fees constitute a contract for the rights to use the space allocated only. Any person, or organization not having contracted with the AAWC for the occupancy of space in the exhibit hall will not be permitted to display or demonstrate products, processes, or services, solicit orders, or distribute advertising materials in the exhibit hall.

CANCELLATION OF EXHIBIT SPACEExhibitors are requested to telephone, fax or email the AAWC with cancellations. However, the cancellation is not eff ective until it has been received in writing at the AAWC offi ce. No refunds will be granted after March 29, 2019. If the exhibitor cancels before March 29, 50% of the total cost of exhibit space will be retained by AAWC if the exhibitor cancels on March 30 or later the AAWC will retain 100% of the total contract obligation. Any space not claimed and occupied, or for which special arrangements have not been made by 5:00pm Eastern on March 29 will be forfeited.

DEMOS & PRESENTATIONSExhibitor presentations may take place during exhibit hall hours. Exhibitor demos or presentations must be confi ned to the limits Exhibitor’s assigned space and technological needs cannot be guaranteed. The sound intensity of such

activities as determined by Show Management, must not interfere with the activities of neighboring exhibitors. Show Management reserves the right to determine at what point sound constitutes interference with others and whether it must be discontinued.

Demos and presentations must be straightforward in nature and must avoid the use of sideshow or theatrical gimmicks.

Videos and fi lms may be shown provided that the exhibitor provides power and the viewing screen is placed in the rear of the exhibit to eliminate congestion.

Any visual or other transmissions from off -site locations including tele-surgery require written permission from Show Management. Request forms for these educational events will be included in your Exhibitor Confi rmation Packet and must be completed and returned to the show offi ce.

DIRECT SALES & ORDER TAKINGExhibitors who sell merchandise in the exhibit hall, or who take orders on either a wholesale or retail basis, must meet Department of Revenue requirements for the city/state in which the exhibit takes place.

FOOD & DRUG ADMINISTRATORS (FDA)All medical devices or pharmaceuticals exhibited must have fulfi lled all applicable FDA regulations.

NON-FDA APPROVED DRUGS & DEVICESExhibitors are reminded that the FDA generally prohibits the advertising or other promotion of investigational or unapproved drugs or devices. The FDA also forbids the promotion of approved drugs or devices for unapproved uses. Unapproved Class III devices may be displayed only if they are the subject of an eff ective investigational device exemption (IDS). Class I or II devices that have not been approved by the FDA may be displayed only if they are the subject of a pending 501(k) pre-market notifi cation. Display of any investigational products is not endorsed by the AAWC.


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Any investigational product (including any product subject to a pending 501(k) that is displayed or graphically depicted within the exhibit must:

• Contain only objective statements about the prod-uct: contain no claims of safety eff ectiveness or reliability

• Contain no comparative claims to other marketed products

• Display the statement “Caution- Investigational Devices” Limited to “Investigational Use” in promi-nent size and placement

• Not be sold or be the subject of order taking or lead retrieval until approved

Signage that is easily visible should be placed near the devices themselves and on any graphic depicting the device stating: “This device is not cleared by the FDA for distribution in the United States” or “This device is limited by Federal Law for investigational use only”

INSURANCE & LIABILITYInsurance on all exhibits is the responsibility of the exhibitor. The AAWC will not assume any responsibility for property loss or damage to personal property. The exhibitor assumes entire responsibility and liability for losses, damages, and claims arising out of injury. Exhibitors are advised and encouraged to carry insurance to cover their property against damage and loss and public liability insurance for claims of injury to the person and property of others.

Exhibitors shall indemnify and hold harmless the AAWC and Show Management, their offi cers, directors, agents, members and employees, and the designated convention facilities, their agents, and employees from any and all such losses, damages and claims.

Exhibitors agree to protect, save and keep the AAWC, Show Management and the Piedmont Atlanta Hospital forever harmless from any damage or charges imposed for violation of any law or ordinance whether occasioned by the negligence of the Exhibitor or its agents as well as strictly to comply with the applicable terms and conditions contracting in the agreement between Piedmont Atlanta Hospital and the AAWC regarding the exhibit premises and further an exhibitor shall at all times protect, indemnify, save and keep harmless the AAWC and Piedmont Atlanta Hospital against any and all loss cost damage liability or expense arising from, or out of or by reason of said exhibitor’s occupancy and use of exhibit premises or part thereof.

While Show Management and/or Hospital will provide security, furnishing of such security shall not be deemed to aff ect the non-liability of the AAWC or Show Management, their members, offi cers, representatives or Piedmont Atlanta Hospital to modify in any way the assumptions or risk provided herein.

If any part of the exhibit hall is damaged or destroyed in such a way as to prevent the AAWC or Show Management from allowing an exhibitor to occupy its assigned space during any portion of the exhibition or is shame is prevented by strikes, acts of God, national emergency, or other causes beyond the control of the AAWC or Show Management, their members, directors, or agents, or employees, for losses or damages that may occur due to such inability to occupy assigned space.

AMERICANS WITH DISABILITIES ACTExhibitors will be responsible for compliance with the Americans with Disabilities Act within their assigned exhibit space.

PHOTOGRAPHYAn exhibit or its products may not be photographed or videotaped without the permission of the legitimate occupants of that exhibit space. Show Management reserves the right to photograph exhibits for association purposes.

PIEDMONT ATLANTA HOSPITAL LIMITATION OF LIABILITYThe exhibitor assumes the entire responsibility and liability for losses, damages, and claims arising out of the exhibitor’s activities on the Hospital premise and agrees to indemnify, defend and hold harmless the Hospital, its agents, servants and employees from any and all such losses, damages and claims.

ELECTRICAL & INTERNET REQUESTIf you require electricity, internet or other special needs, please contact the AAWC at [email protected]


2019 AAWC Wound Infection Summit Atlanta Exhibitor & Sponsor RegistrationExhibitor and sponsor registration is now online. Click here to register.Questions? | Phone: 859-514-9158 | Email: [email protected]@aawconline.org

april 26-27, 2019 sponsorship - custom.cvent.com · 3 2019 aawc wound infection summit - atlanta,...

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